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025 of 2020 - Adopting the Budget for the Library Fund of Salt Lake City, Utah for Fiscal Year 2020-21SALT LAKE CITY ORDINANCE No. ____ of 2020 (Adopting the budget for the Library Fund of Salt Lake City, Utah for fiscal year 2020-2021) An ordinance adopting the budget for the library fund of Salt Lake City, Utah for fiscal year 2020-2021. PREAMBLE Pursuant to the provisions of Section 10-6-111 of the Utah Code, the City Budget Officer prepared and filed with the City Council a tentative budget in proper form for all funds for which budgets are required by said law, including the tentative budget for the Library Fund, for fiscal year 2020-2021. The tentative budget was accompanied by a budget message as required by law. The tentative budget, including the tentative budget for the Library Fund, was adopted by the City Council in Resolution No. ____ of 2020, on _______________. Section 10-6-118 of the Utah Code requires that before the 30th day of June of each fiscal year, or before September 1, in case of a property tax increase under Sections 59-2-919 through 59-2-923 of the Utah Code, the governing body shall, by resolution or ordinance, adopt a budget for the ensuing fiscal year for each fund for which a budget is required. The City budget officer has now prepared a budget for the Library Fund, in proper form. NOW, THEREFORE, be it ordained by the City Council of Salt Lake City: SECTION 1. PURPOSE. The purpose of this ordinance is to adopt the budget for the Library Fund, for fiscal year 2020-2021. All conditions precedent to the adoption of the budget for the Library Fund have been accomplished. O 20-1 B 20-2 25 7 May 5, 2020 SECTION 2. ADOPTION OF BUDGET. The budget attached hereto and made a part of this Ordinance, shall be, and the same hereby is adopted as the budget for the Library Fund of the City for the fiscal year beginning July 1, 2020 and ending June 30, 2021, in accordance with the requirements of Sections 10-6-105, 10-6-118 and 59-2-923 of the Utah Code. The budget for the Library Fund is subject to the approval of the Mayor and reconsideration of the City Council pursuant to Section 10-3b-204 of the Utah Code. SECTION 3. FILING OF BUDGET. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget with the State Auditor as required by Section 10- 6-118 of the Utah Code. SECTION 4. PUBLIC INSPECTION. The City Budget Officer is hereby authorized and directed to certify and file copies of the budget in the office of said Budget Officer and in the Office of the City Recorder whose permanent office is located at 451 South State Street, Room 415, Salt Lake City, UT 84111 but which office is temporarily located at 349 South 200 East, Salt Lake City, UT 84111, which budget shall be available for public inspection during regular business hours as required by Section 10-6-119 of the Utah Code. SECTION 5. EFFECTIVE DATE. This Ordinance shall become effective on July 1, 2020. Passed by the City Council of Salt Lake City, Utah, this _______ day of ________________, 2020. ______________________________ CHAIRPERSON ATTEST: ______________________________ CITY RECORDER Transmitted to the Mayor on __________________________. Mayor’s Action: _____Approved. _____Vetoed. ______________________________ MAYOR ATTEST: ______________________________ CITY RECORDER (SEAL) Bill No. _______ of 2020. Published: ____________________. Salt Lake City Attorney’s Office Approved As To Form By:_________________________ Jaysen Oldroyd Date:____________________ 16th June 25 APPROVEDBUDGET FISCAL YEAR 2021 2 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 LOCATIONS Main Library 210 East 400 South 801-524-8200 Anderson-Foothill Branch 1135 South 2100 East 801-594-8611 Chapman Branch 577 South 900 West 801-594-8623 Day-Riverside Branch 1575 West 1000 North 801-594-8632 Glendale Branch 1375 South Concord 801-594-8660 Marmalade Branch 280 West 500 North 801-594-8680 Sprague Branch 2131 South 1100 East 801-594-8640 Sweet Branch 455 F Street 801-594-8651 Grow with Google VR Sandbox at SweetYoga at The Plot Mr. Roger’s BirthdayEdward Lewis Theatre Festival Ballet at Chapman 3Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 CONTENTS Locations ............................................................................2 Mission Statement ...............................................................3 By the Numbers ..................................................................4 Letter from the Board President & Executive Director ...........5 Executive Summary & Budget Priorities ...............................6 Organizational Chart ............................................................7 Staffing Profile .....................................................................8 General Fund Revenues ....................................................10 General Fund Expenditures ..............................................12 Personnel ...................................................................14 Materials & Supplies ...................................................14 Buildings, Grounds, & Equipment ...............................15 Services .....................................................................15 Other Charges ............................................................16 Collections & Other Capital Outlays .............................16 Transfers, Grants, & Donations ....................................16 Debt Service Fund Budget ................................................17 Capital Project Fund Budget ..............................................18 League of Extraordinary Teens at Anderson-Foothill MISSION STATEMENT The City Library is a dynamic civic resource that promotes free and open access to information, materials, and services to all members of the community to advance knowledge, foster creativity, encourage the exchange of ideas, build community, and enhance the quality of life. 4 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 THE CITY LIBRARY BY THE NUMBERS Salt Lake City Population1 200,544 Total Number of Registered Card Holders2 167,000+ (83.5% of residents) New Library Card Registrations3 20,000+ Cost Savings4 $61 million+ Annual Visitors3 1,304,208 Systemwide Hours Open Every Week2 502 Items in the Collection2 766,679 Items Borrowed3 3,409,254 Library Programs & Outreach3 5,500+ Library Program & Outreach Attendance3 145,000+ 1 2 U.S. Census Bureau QuickFacts, 2017 estimate as of Dec 31, 2019 RECORD ATTENDANCE: Chinese New Year celebrations at the Anderson-Foothill Branch and Main Library 10th-Annual Edward Lewis Theatre Festival HUM Fest 7th-Annual Performance Art Festival 11th-Annual Alt Press Fest KUED Reading Marathon Kickoff 3 4 data collected between Jan 1 and Dec 31, 2019 if patrons had purchased the items they borrowed (based on average cost by item type) 1,600+ 150+ 300+ 325+ 575+ 1,475+ 5Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 For more than a century, The City Library has played a unique, vital role in our civic and cultural landscape, and in the lives of our residents. We are one of the few spaces truly open to all; a space where all are met with a deep respect for their inherent dignity and limitless potential. The Library does not tell people what to think or do, rather we ask them about their aspirations, needs, and interests. We guide each individual’s experience. Our staff, collections, spaces, and programs, fuel our local creative community, stimulate positive civic engagement, strengthen our social fabric, and foster an informed, literate, and educated populace. We continue to build on the six strategic areas of focus, identified through conversations with patrons, partners, and community leaders in 2018-2019. Using Service Design principles, staff are experimenting with new ways to deliver on our core mission. We recently implemented a staff recommendation to eliminate the use of environmentally-unfriendly plastic bags. Staff at the Anderson- Foothill Branch designed a successful “holds-to-go’’ service that helps patrons — especially busy caregivers — quickly pick up items, and reduces demand on limited parking. These are only two examples of how we are empowering staff to take the lead. We consistently assess, try new things, and create joyful experiences that lead to a sense of connection with our community. City Library staff received a number of distinct honors and recognitions this year, including: • Distinguished Leadership Award (American Society for Public Administration) • Government Partner Award (Pacific Island Knowledge 2 Action Resources) • Business Diversity Award (Utah Diversity Connections) To continue our excellent work across these many spheres, we must attract and retain a diverse, talented, and passionate staff. We must critically examine how well our spaces meet the current and future needs of our changing communities. We must continue to assess and align our services and resources, keeping our different neighborhoods in mind. This budget was built to support our priorities of being a great place to work and modeling operational excellence. On behalf of the Board, administration, and staff of The City Library, we would like to express our deep appreciation for your continued support as we add to the enrichment and vitality of our community. Sincerely, Luciano Marzulli, Library Board President Peter Bromberg, Executive Director LETTER FROM THE BOARD PRESIDENT & EXECUTIVE DIRECTOR Luciano Marzulli, Library Board President Peter Bromberg, Executive Director April 2020 Mayor Mendenhall, City Council Members, and Residents of Salt Lake City, 6 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 BE A GREAT PLACE TO WORK The City Library is fortunate to have staff who are purpose-driven, industrious, creative, and deeply committed to public service. Working in a busy urban library can be stressful, as we are often a vital point of contact for the most vulnerable and marginalized residents in our city. We witness first-hand the impact that addiction and mental illness, coupled with lack of health care, has on our patrons. Providing compassionate service to all, every day of the week, is difficult and emotionally taxing work. Our staff, both front line and behind the scenes, work to ensure clean and safe spaces, robust collections, and a fiscally sound operation. Because of this, it is vitally important that we compensate our staff fairly and equitably, particularly in light of the significant increases we continue to see in Salt Lake City’s cost of living. In addition to providing a Cost of Living Adjustment (COLA), this budget also includes our standard merit increase, which acknowledges the value of experience and prevents salary-compression issues. This budget reflects very modest increases to fund new or re-classed positions (due to the merger or reclassing of existing positions), that help relieve staffing pressures in a few branches and departments. We have also requested funds for Equity, Diversity, and Inclusion (EDI) consulting, to help guide our EDI team in supporting a workplace that is consistent with our values. CREATE MEANINGFUL OUTCOMES AND EXPERIENCES FOR OUR PATRONS Moving into the third year of our Strategic Roadmap, we are continuing to align staff, spaces, services, programs, partnerships, and collections to support meaningful outcomes for SLC residents. Our six areas of focus are arts & creativity, critical literacies, economic success, healthy together, and inclusion & belonging. This budget reflects the addition of in-house IT and Safety Officer positions that were previously contracted. The most significant increase is to our custodial staffing, representing our commitment to creating a positive and welcoming experience by providing clean, healthy spaces for all. The aforementioned funding request for an EDI consultant will also help to ensure that all of our services, spaces, programs, and staffing are assessed and designed to be inclusive and equitable for all patrons. A number of new public service positions will also bolster the high level of customer service in the Library, and support our increasing number of partnerships, and the growth in programming that the Library offers the community. EXHIBIT OPERATIONAL EXCELLENCE AND PROMOTE LONG TERM SUSTAINABILITY Since 2017, when the Library began setting aside funds restricted for the care of our facilities and technology infrastructure, we have taken a very intentional and strategic approach to investing in the long-term sustainability of our institution. Such investments include the funding of a facilities conditions assessment, which has provided us with a 10-year roadmap to address deferred maintenance. We are currently creating a 10–20 year Master Facilities Plan, which will evaluate whether buildings are appropriately sized, that Library spaces are adaptable, and that the geographic locations of our branches are well-placed to provide equitable service. In 2018, we created a new position to provide strategic leadership over our Facilities and IT departments. Following a technology assessment, we brought a number of previously contracted IT positions in- house, which resulted in budget savings. We have also added to our custodial staffing, and are combining part-time positions to create full-time, benefited positions that result in less turnover. The current budget request reflects funding that will allow the Library to continue on our path of responsible stewardship of public resources and assets. EXECUTIVE SUMMARY & BUDGET PRIORITIES 7Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 ORGANIZATIONAL CHART EXECUTIVE LEADERSHIP TEAM 8 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 POSITION FY20 FY21 DIFFERENCE Accountant 1 1 — Accounting Specialist 1 1 — Administrative Assistant 0.475 0.475 — Administrative Manager 2 2 — Assistant Director 4 4 — Associate Librarian 22.325 22.9 0.575 Audio Visual Specialist 1 1 — Branch Custodian 5.15 5.2 0.05 Cataloger 1 1 — Circulation Supervisor 2 2 — Community Gardner 0.450 0.450 — Custodial Manager 0 1 1 Custodial Supervisor 1 2 1 Custodian 10 11.5 1.5 Data Coordinator 1 1 — Delivery Driver 1 1 — Deputy Director 1 1 — Development Director 1 1 — Event Associate 2 2 — Executive Administrative Assistant 1 1 — Executive Director 1 1 — Graphic Designer 0 1 1 Help Desk Tech 1 1 — Human Resource Associate 3 3 — Jr. Designer 0 0.475 0.475 Lead Custodian 2 0 -2 SAFE, WELL-MAINTAINED, WELCOMING FACILITIES FY20 ADJUSTMENTS • 4 FT Security Officers • 1 FT Custodian • 1 PT Custodian EXHIBIT OPERATIONAL EXCELLENCE Electing to bring IT functions in-house and eliminate contract with City IMS. • 1 FT Senior Software Support Engineer • 1 FT Senior Network Support Technician ENHANCE CUSTOMER SERVICE EXPERIENCE • 1 FT Library Assistant at Marmalade Branch • 1 PT Library Assistant Nonfiction Audio Visual • 1 PT Technology Assistant for Tech Access Other positions changed slightly when we changed part-time positions to be full-time. In order to be a great place to work, we are looking for opportunities to grow part-time employees to full-time. West Side Stranger Things CelebrationSTEM at Glendale STAFFING PROFILE 9Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 POSITION FY20 FY21 DIFFERENCE Librarian 36.9 37.9 1 Library Aide 28.025 24.85 -3.175 Library Assistant 40.675 39.95 -0.725 Logistics Coordinator 1 1 — Maintenance Manager 1 1 — Maintenance Technician 5 5 — Maintenance Supervisor 1 1 — Manager 14 14 — Marketing & Comm Assistant 0 0.475 0.475 Marketing & Comm Specialist 3 3 — Marketing & Comm Project Manager 1 1 — Network & Systems Engineer 1 1 — Passport Supervisor 0 1 1 Production Designer 0.475 0 -0.475 Security Manager 1 1 — Safety Officer 2 6 4 Senior Designer 1 1 — Senior Network Support Technician — 1 1 Senior Software Support Engineer — 1 1 Service Coordinator 4 4 — Staff Development Coordinator 1 1 — Tech Services Specialists 2 2 — Technology Assistant 1.8 2.25 0.45 Technology Associate 2.425 2.425 — Technology Librarian 1 1 — Technology Coordinator 1 1 — TOTAL 215.7 223.85 8.15 Pacific Islander Arts Festival at Day-Riverside STAFFING PROFILE CONT. 10 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference TAX REVENUES Current Year Property Taxes 17,373,371 18,448,490 18,448,490 19,269,400 820,910 4.4% Personal Property Taxes 2,150,906 1,817,150 1,817,150 1,846,240 29,090 1.6% Delinquent Property Taxes 345,376 330,000 330,000 370,000 40,000 12.1% Motor Vehicle Taxes 855,568 700,000 700,000 810,000 110,000 15.7% Judgment Levy 263,670 109,395 109,395 100,000 (9,395)-8.6% SUBTOTAL 20,988,891 21,405,035 21,405,035 22,395,640 990,605 4.6% INTERGOVERNMENTAL REVENUES Reimbursements—E-Rate 34,776 28,000 28,000 35,000 7,000 25% Grants—State 48,100 50,500 82,600 115,020 64,520 127.8% RDA Rebate 840,061 780,000 780,000 825,000 45,000 5.8% SUBTOTAL 922,937 858,500 890,600 975,020 116,520 13.6% CHARGES FOR SERVICES Printer Revenues 40,068 40,000 40,000 40,000 —— Passport Services Revenue 17,024 75,000 75,000 85,000 10,000 13.3% Non-Resident Fees 10,934 10,000 10,000 11,000 1,000 10% SUBTOTAL 68,026 125,000 125,000 136,000 11,000 8.8% CHARGES FOR LOST/DAMAGED ITEMS 48,532 50,000 50,000 35,000 (15,000)-30%Charges for Lost/Damaged Items SUBTOTAL 48,532 50,000 50,000 35,000 (15,000)-30% MISCELLANEOUS Interest 333,030 260,000 260,000 240,000 (20,000)-7.7% Rents—Facilities 41,442 45,000 45,000 30,000 (15,000)-33.3% Rents—Commercial Space 39,852 40,000 40,000 50,000 10,000 25% Sundry 13,077 15,700 15,700 15,700 —— SUBTOTAL 427,401 360,700 360,700 335,700 (25,000)-6.9% CONTRIBUTIONS & TRANSFERS Donations 151,978 84,000 84,500 191,000 107,000 127.4% Fund Balance—Appropriated —967,870 1,281,805 2,330,850 1,362,980 140.8% SUBTOTAL 151,978 1,051,870 1,366,305 2,521,850 1,469,980 139.7% TOTAL REVENUES 22,607,765 23,851,105 24,197,640 26,399,210 2,548,105 10.7% GENERAL FUND REVENUES 11Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 GENERAL FUND REVENUE OVERVIEW Most revenue categories have been budgeted based on current year projections and historical trends. The following explanations compare the FY20 and FY21 budgets. TAX REVENUES The Library’s primary source of funding is property taxes. Current year property tax revenues have been budgeted at the amount generated by the 2019 certified tax rate plus an estimated amount for new growth. Our current property tax rate is 0.000741, which is 74.1% of the ceiling established by the Utah State Legislature. INTERGOVERNMENTAL REVENUES The increase in Intergovernmental Revenue is due additional RDA flow through revenues and a Community Wellness Liaison Grant. CHARGES FOR SERVICES This category is anticipated to increase because of additional passport service revenue. CHARGES FOR LOST/DAMAGED ITEMS Charges for lost/damaged items is anticipated to decrease because the Library has ended its contract with a collection agency. Net revenues will not be impacted. MISCELLANEOUS Miscellaneous revenue is budgeted to decrease due to lower interest earnings because of lower interest rates and lower rents on Library facilities because of the roof closure at Main for roof repairs. CONTRIBUTIONS & TRANSFERS In FY21, the Friends of The City Library will increase their annual donation to The City Library. The appropriated fund balance transferred to the capital project fund for anticipated capital projects is higher; due to the budgeted replacement of the roof at the Main Library. Tax Year 2015 Tax Year 2016 Tax Year 2017 Tax Year 2018 Tax Year 2019 Tax Year 2020 est. Certified Tax Rate .000747 .000700 .000830 .000757 .000741 .000734 Residential property $101.48 $95.10 $112.76 $102.84 $100.66 $99.67 Commercial property $747.00 $700.00 $830.00 $757.00 $741.00 $733.66 This chart shows the property tax amount as it relates to a residential property valued at $247,000 and commercial property valued at $1,000,000. Tax Year 2020 amounts are based on FY20 budgeted real and personal property tax revenues less estimated new growth and a 1% increase in 2019 tax values. Zine Conference 12 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference PERSONNEL Salaries & Wages—Regular 8,275,245 9,462,700 9,493,370 10,632,500 1,169,800 12.4% Overtime—Regular 18,702 —8,500 ——— Salaries & Wages—Flex 174,815 200,000 198,500 200,005 5 — Social Security—Regular 615,875 725,000 732,090 814,600 89,600 12.4% Social Security—Flex 13,370 15,305 15,305 15,310 5 — Employee Insurance 1,169,721 1,668,400 1,660,820 1,822,100 153,700 9.2% Retiree Insurance 29,250 28,800 28,800 24,000 (4,800)-16.7% State Retirement 1,138,111 1,296,200 1,307,475 1,502,200 206,000 15.9% Workers Compensation 23,515 38,300 39,645 34,900 (3,400)-8.9% Unemployment Insurance 1,120 4,000 4,000 3,000 (1,000)-25% Other Employee Benefits 15,419 28,300 28,300 114,725 86,425 305.4% Employee Appreciation 5,355 6,120 6,120 12,00 5,880 96.1% SUBTOTAL 11,480,498 13,473,125 13,522,925 15,175,340 1,702,215 12.6% MATERIALS & SUPPLIES Subscriptions & Memberships 29,742 36,880 36,880 40,680 3,800 10.3% Publicity 81,488 159,905 159,905 207,035 47,130 29.5% Travel & Training 137,778 191,590 191,590 157,490 (34,100)-17.8% Office Supplies & Expense 14,834 16,000 16,000 16,000 —— Postage 21,103 23,500 23,500 28,500 5,000 21.3% Special Department Supplies 287,874 286,980 283,480 390,530 103,550 36.1% Copier/Printer Paper 6,351 6,000 6,000 7,000 1,000 16.7% Copier/Printer Toner 52,684 40,000 40,000 55,000 15,000 37.5% SUBTOTAL 631,854 760,855 757,355 902,235 141,380 18.6% BUILDING, GROUNDS, & EQUIPMENT Fuel 6,828 6,500 6,500 8,000 1,500 23.1% Maintenance—Equipment 7,794 239,485 239,485 303,345 63,860 26.7% Maintenance—Vehicles 7,044 7,000 7,000 10,000 3,000 42.9% Maintenance—Buildings & Improvements 696,572 817,350 816,350 746,775 (70,575)-8.6% Utilities—Boiler Operations 64,517 90,000 90,000 70,000 (20,000)-22.2% Utilities—Electricity 434,734 492,000 492,000 470,000 (22,000)-4.5% Utilities—Gas 87,439 98,700 98,700 99,200 500 0.5% Utilities—City Services 78,966 94,500 94,500 95,100 600 0.6% Utilities—Garbage 33,299 33,340 33,340 35,380 2,040 6.1% Utilities—Telecommunications 90,413 105,800 105,800 106,840 1,040 1% SUBTOTAL 1,507,606 1,984,675 1,983,675 1,944,640 (40,035)-2% GENERAL FUND EXPENDITURES 13Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 GENERAL FUND EXPENDITURES Continued FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SERVICES Prof & Tech Services 705,679 530,030 810,430 265,400 (264,630)-49.9% Security Contracts 213,909 197,880 197,880 28,200 (169,680)-85.7% Technology Contracts 361,965 322,680 331,215 348,220 25,540 7.9% City Administrative Charges 24,153 24,500 24,500 35,550 11,000 44.9% Cataloging Charges 99,204 96,000 96,000 96,000 —— Staff Training & Development 20,256 40,000 40,000 110,000 70,000 175% Programming 213,030 233,140 289,140 306,485 73,345 31.5% Board Development 2,082 9,000 9,000 9,000 —— Interlibrary Loans 434 1,000 1,000 1,000 —— SUBTOTAL 1,640,712 1,454,230 1,799,165 1,199,805 (254,425)-17.5% OTHER CHARGES Insurance 257,280 262,700 262,700 296,070 33,370 12.7% Collection Costs 19,941 ————— Sundry 23,982 24,300 24,300 34,950 10,650 43.8% Executive Discretion 7,195 20,000 20,000 15,000 (5,000)-25% Staff Grants ——5,000 5,000 5,000 — SUBTOTAL 308,398 307,000 312,000 351,020 44,020 14.3% COLLECTIONS & OTHER CAPITAL OUTLAYS Cap Outlay—Buildings 46,009 —4,500 ——— Cap Outlay—Improvements 6,571 —1,000 ——— Cap Outlay—Furniture 3,849 — 7,800 — — — Cap Outlay—Print Materials 582,455 631,000 631,000 602,500 (28,500)-4.5% Cap Outlay—Audio Materials 74,339 70,000 70,000 70,000 —— Cap Outlay—Visual Materials 269,410 267,000 267,000 327,000 60,000 22.5% Cap Outlay—Databases 193,937 226,000 226,000 251,000 25,000 11.1% Cap Outlay—E Books & Audio 484,270 481,350 481,350 576,000 94,650 19.7% Cap Outlay—Newspapers & Magazines 99,981 104,000 104,000 104,000 —— SUBTOTAL 1,760,821 1,779,350 1,792,650 1,930,500 151,150 8.5% TRANSFERS, GRANTS, & DONATIONS Transfer To Capital Project Fund 3,870,545 2,922,895 2,922,895 3,725,200 802,305 27.4% Transfer to Debt Service Fund 897,003 1,036,475 1,036,475 1,036,950 475 — Grants—State 48,100 50,500 48,500 115,020 64,520 127.8% Donations 140,671 82,000 22,000 18,500 (63,500)-77.4% SUBTOTAL 4,956,319 4,091,870 4,029,870 4,895,670 803,800 19.6% TOTAL EXPENDITURES 22,286,208 23,851,105 24,197,640 26,399,210 2,548,105 10.7% REVENUES OVER EXPENDITURES 321,557 ————— 14 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 In FY21, personnel expenditures account for approximately 70% of the Library’s overall operating budget (General Fund less transfers to Capital and Debt Service), which is commensurate to previous fiscal years (68% in FY20, 65% in FY19, 63% in FY18 and FY17). From FY20 to FY21 we will have added 8.15 FTE. In FY20, we made an adjustment to bring all of our safety officers and custodians in-house, resulting in a 5.5 FTE adjustment. The FY21 budget proposes a $832 base-wage increase (pro-rated for PT staff) plus an additional 1.75% increase to address COLA and an additional 1.5% merit increase. In order to achieve our priority of being a Great Place to Work, we have committed $79,000 to fund tuition reimbursement for staff getting advanced degrees or certifications and to reimburse staff who have paid tuition over the last two years when tuition reimbursement was unavailable. The City Library will continue to offer a High Deductible Health Plan with a Health Savings Account contribution. The FY21 budget reflects FY20 actual employee plan selection with a projected 5% increase in costs. The City Library covers 100% of employee coverage and 90% of couple and family insurance premiums. In addition, The City Library contributes to HSAs: $1,000 for single-coverage and $1,500 for couples and families. For details on the Library’s staffing, refer to the Staffing Profile on page 8. MATERIALS & SUPPLIES OVERVIEW In efforts to increase visibility and general awareness of library services, The City Library plans to increase our paid advertising and update environmental designs. Department requests for technology-related items also contributes to this budget increase. PERSONNEL FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 11,480,498 13,473,125 13,522,925 15,175,340 1,702,215 12.6% MATERIALS & SUPPLIES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 631,854 760,855 757,355 902,235 141,380 18.6% GENERAL FUND EXPENDITURESPERSONNEL GENERAL FUND EXPENDITURESMATERIALS & SUPPLIES PERSONNEL OVERVIEW 15Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 DVD checkout numbers extendedNew Library Card DesignsTeens Talk at Main BUILDINGS, GROUNDS, & EQUIPMENT OVERVIEW Custodial contracts have been eliminated in lieu of hiring and expanding full-time custodial staff. Utility budgets have also been reduced to more accurately reflect actual costs. BUILDINGS, GROUNDS, & EQUIPMENT FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 1,507,606 1,984,675 1,983,675 1,944,640 (40,035)-2% SERVICES The Library brought IT services and safety officers onto our staff, allowing us to eliminate contracts for outside IT and security support. The City Library has budgeted for leadership training to support the prioritization of Being a Great Place to Work. SERVICES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 1,640,712 1,454,230 1,799,165 1,199,805 (254,425)-17.5% GENERAL FUND EXPENDITURESBUILDINGS, GROUNDS, & EQUIPMENT GENERAL FUND EXPENDITURESSERVICES 16 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 OTHER CHARGES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 308,398 307,000 312,000 351,020 44,020 14.3% OTHER CHARGES The City Library experienced an increase in property insurance in FY20. In addition, the amount budgeted for staff anniversary awards is being increased. COLLECTIONS, & OTHER CAPITAL OUTLAYS FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 1,760,821 1,779,350 1,792,650 1,930,500 151,150 8.5% CAPITAL REPAIRS & REPLACEMENT The City Library is proposing an additional amount as a one-time budgetary infusion to purchase new materials for the Sprague Branch’s collection. Additional funds are requested to enhance e-book collections. TRANSFERS, GRANTS, & DONATIONS FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference SUBTOTAL 4,956,319 4,091,870 4,029,870 4,895,670 803,800 19.6% TRANSFERS, GRANTS, & DONATIONS An increase to the transfer to the capital projects fund is included for the Main Library’s roof replacement. A grant is budgeted to fund the Community Wellness Liaisons. The Friends of the City Library’s funding is now unrestricted, allowing the Library to add their donations directly to the unrestricted department operating budgets. GENERAL FUND EXPENDITURESOTHER CHARGES GENERAL FUND EXPENDITURESCOLLECTIONS & OTHER CAPITAL OUTLAYS GENERAL FUND EXPENDITURESTRANSFERS, GRANTS, & DONATIONS 17Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 The Public ShowingFanX at Day-Riverside EXPENDITURES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference Interest Payments 487,450 472,350 472,350 455,475 (16,875)-3.6% Principal Payments 545,000 560,000 560,000 575,000 15,000 2.7% Administration Fees 4,000 6,000 6,000 6,000 0 — Fund Balance-Unappropriated — ——475 475 — TOTAL EXPENDITURES 1,036,450 1,038,350 1,038,350 1,036,950 (1,400)-0.1% REVENUES UNDER EXPENDITURES 251 ————— REVENUES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference Interest 2,848 ————— Transfers 1,033,853 1,036,475 1,036,475 1,036,950 475 — Fund Balance-Appropriated — 1,875 1,875 —(1,875)-100% TOTAL REVENUES 1,036,701 1,038,350 1,038,350 1,036,950 (1,400)-0.1% Funds necessary to meet the debt payments on the Glendale and Marmalade branches are derived from a portion of the Library’s certified tax rate designated for such. The designated revenues are deposited in the General Fund. The amount needed to meet the debt payment is then transferred to the Debt Service Fund with excess amounts going toward the operating costs of the two branches. The City Library is funding the Debt Service payments one year ahead of schedule — the FY21 transfer will cover the Debt Service payment for FY22. First Generation Graduation at Marmalade DEBT SERVICEFUND BUDGET DEBT SERVICES OVERVIEW 18 Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 REVENUES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference Grants ———200,000 200,000 — Interest 135,982 100,000 100,000 130,000 30,000 30% Transfer from General Fund 3,870,545 2,922,895 2,922,895 3,725,200 802,305 27.4% Fund Balance-Appropriated — 327,850 5,394,035 —(327,850)-100% TOTAL REVENUES 4,006,527 3,350,745 8,416,930 4,055,200 704,455 21% Teen Squad at MarmaladeOld Books at SpragueHUM Music Festival CAPITAL PROJECT FUND BUDGET Funding for capital projects accounted for in the Capital Projects fund comes from three sources: a transfer from the General Fund, interest earnings on the cash balance in the fund, and the Capital Project fund balance. The Capital Project fund balance is a result of unappropriated funds accumulated in prior years. The transfer from the General fund to the Capital Project fund includes the annual $900,000 of designated facilities maintenance funds and $500,000 of designated technology-related funds. REVENUES OVERVIEW 19Salt Lake City Public Library Proposed Budget, Fiscal Year 2021 EXPENDITURES FY19 Actual FY20 Budget FY20 Projected FY21 Budget FY20 to FY21 Budget Diff. Percentage Difference Cap Outlay—Buildings 625,463 2,314,000 6,522,505 2,226,000 (88,000)-3.8% Cap Outlay—Improvements 577,858 385,135 591,835 102,000 (283,135)-73.5% Cap Outlay—Equipment 123,705 37,500 126,205 108,000 70,500 188% Cap Outlay—Furniture 42,902 68,600 152,300 215,400 146,800 214% Cap Outlay—Technology 298,619 538,610 795,540 909,000 370,390 68.8% Cap Outlay—Sprague Flood Remediation 5,764 — —— — — Cap Outlay—Foothill Branch Restricted —6,900 228,545 —(6,900)-100% Grants ———200,000 200,000 — Transfers 136,850 ————— Fund Balance-Unappropriated — — — 294,800 294,800 — TOTAL EXPENDITURES 1,811,161 3,350,745 8,416,930 4,055,200 704,455 21% REVENUES OVER EXPENDITURES 2,195,366 ————— SLCPL Marching in the PRIDE Parade Budgeted Capital Project expenditures are unique from year-to-year based on needs and requests. Capital projects anticipated for FY21 include: • Reworking the 200 East staff entrance at the Main Library to add climate control • Furnishings for various departments • Buying a new service desk for the Main Library • Replacing the wheels on the book carts at the Main Library • Adding restroom hand dryers and toilet valves at the Day-Riverside branch • Landscape enhancements and care at the Day-Riverside branch • Enhancing the Sweet branch’s entrance to make it more ADA friendly • Replacing the HVAC controls at Marmalade • Purchasing new tables and chairs for the Chapman branch • Reconfiguring the staff office space and adding new furniture at the Chapman branch • Purchasing equipment for the Sprague branch’s Creative Lab • Purchasing furniture for teens at the Sweet branch • Remodeling the staff area at the Marmalade branch • Purchasing more security cameras • Purchasing an HR management system • Repairing and replacing furniture throughout the system • Purchasing a new delivery van and truck • Updating and replacing technology so that we may continue to provide the most up-to-date resources for our patrons • Replacing the roof at the Main Library EXPENDITURES OVERVIEW Anderson-Foothill&Chapman&Day-Riverside&Glendale&Main&Marmalade&Sprague&Sweet.