103 of 1950 - Amending Chapter XX re: City Purchasing Agent inventory and permanent property of City. KOLL GALL
VOTING Aye Nay
Salt Lake City,Utah t .i -26 ,195
� "
Affleck . . . . I move that the ordinance be passed.
Christensen . . . .
Lingenfelter . . .
Romney . . . r�
Mr. Chairman . .
,— - N ORDINANCE
Result
AN ORDINANCE AMENDING CHAPTER XX of the Revised Ordinances
of Salt Lake City, Utah, 1944, relating to city purchasing agent, by
adding in and to said Chapter a new section to be known as Section
2006, relating to inventory and permanent property belonging to Salt
Lake City.
Be it ordained by the Board of Commissioners of Salt Lake
City, Utah:
SECTION 1. That Chapter XX of the Revised Ordinances of
Salt Lake City, Utah, 1944, relating to city purchasing agent, be and
the same is hereby amended by adding in and to said Chapter a new
section to be known as Section 2006, relating to inventory and perma-
nent property belonging to Salt Lake City, which shall read as follows:
"SEC. 2006. INVENTORY AND PERMANENT PROPERTY BELONGING TO
SALT LAKE CITY. (a) DUTY OF CITY PURCHASING AGENT. It shall be
the duty of the City Purchasing Agent to maintain a complete
record and valuation of all permanent property belonging to
Ga
Salt Lake City and shall, subject to the approval of the Board
of City Commissioners, 'devise appropriate methods and prescribe
the forms of records to be kept and the operating procedure to
be followed in maintaining the proper accounts pertaining thereto.
He shall also keep a record of all new or used permanent proper-
ty hereinafter acquired by the City and of its disposition.
(b) PERIODIC VERIFICATION OF PROPERTY RECORDS. During the
month of January each year and at such other times as it is
advisable the property accounts shall be verified by means of
a physical check of all property against the property records.
A report of all items which, after the physical check, remain
unaccounted for shall be compiled for each department together
1.03
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with a statement of observations regarding the orderliness an.
adequacy of storage facilities and the care and use of proper
ty. A copy of this report shall also be submitted to the
Board of City Commissioners. Department heads shall be held
accountable for proper care and use of all property entrusted
or assigned to their custody as herein provided.
(c) CUSTODY OF PROPERTY. Each department head shall be
held responsible for the receipt, proper custody and use, and
disposition of all property purchased for or used by his de-
partment, in accordance with the property accounting procedur..
He shall be held responsible for such exercise of due care an.'
proper use of property within his department as Is consistent
with the powers of his office and with city facilities avail-
able for its protection. Department heads may designate mem-
bers of their department to assist them in caring for depart-
mental property.
(d) CITY PROPERTY SUBJECT TO INSPECTION. Tie City Pur-
chasing Agent or his duly authorized agent shall have access
to all offices, laboratories, storerooms, shops, lockers,
storage cabinets, and all other places where property belongi
to the City is kept, for the purpose of locating, inspecting,
and labeling City property.
(e) DEPARTMENTAL STAFF TO ASSIST IN VERIFICATION OF RE-
CORDS. It shall be the duty of the department heads and em-
ployees to cooperate with the City Purchasing Agent in the lo-
cation and identification of the property records and during
the location and labeling of new acquisitions.
(f) ACWISITION OF PROPERTY BY PURCHASE. The acgzisition
of permanent property by the City, within the meaning of the
term as determined by the City Purchasing Agent, shall be as-
certained from the financial records of the City. A record -
thereof shall be kept in appropriate form by the City Purchas-
ing Agent for each department of the City. Upon receipt of
the invoice and payment therefor, all property shall be perms-
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nently identified and labeled, and thereafter shall be subject
to inspection and verification by the City Purchasing Agent. -
(g) ACQUISITION OF PROPERTY BY METHODS OTHER THAN PUR- -
CHASE. The acquisition of property, within the meaning of the
term as determined by the City Purchasing Agent, in some man-
ner other than by direct purchase, e.g., fabrication by de- -
partments, donations, gifts, and the like, shall be reported -
bo the City Purchasing Agent by the head of the department red
ceiving the property. Appropriate acknowledgment and accept-
ance of donations and gifts is desirable; a copy of the memor-
andum of the acceptance should be filed with the City Auditor„
and also in the files of the department head. -
(h) USE OF PROPERTY. The use of property for institution,
al and departmental purposes shall not be impeded by the use
of property for matters personal to city employees or by re-
moval from the building for other than recognized activities
of the City. The removal of property from the building for
recognized activities shall be restricted to those situations ,
in which employees shall be personally responsible for and -
shall have custody and exercise immediate supervision over the,
property at all times, or in the absence of custody and imme -
diate supervision, it shall be limited to occasions where due-J
precautions have been taken to insure its protection.
The removal of property from the building for any purpose-
whatsoever which is inconsistent with the recognized activi- -
ties of the City and its departments is strictly prohibited
unless special permission is given by the bait Lake City Com-
mission.
Any removal of property shall be subject to the procedure-
prescribed by the City Purchasing Agent and approved by the -
Salt Lake City Commission.
(i) LOAN AND TRANSFER OF PROPERTY AMONG DEPARTMENTS. The
systematic loan and transfer of idle property among *he depart-
ments for ,S se in recognized activities of the City shall be
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permitted and encouraged as a means of furthering more effi-
cient utilization and of avoiding unnecessary duplication of
property. The City Purchasing Agent shall prescribe the pro-
cedure to be followed in effecting the systematic transfer of .
all property among the departments.
(j) DISPOSITION OF OBSOLETE AND WORN-OUT PROPERTY. All
obsolete and worn-out property, subject to inspection and ap-
proval by the City Purchasing Agent, or other properly author
ized official, shall be deleted from the inventory records an. "
removed to a central warehouse for final disposition. Such
property may be traded in on new equipment, sold, salvaged fo ,
materials and parts, disposed of as junk, or destroyed.
(k) PENALTY FOR NEGLIGENCE OR MISUSE. Department heads
shall be held responsible to the Salt Lake City Commission fo
the custody and proper use of all property in their departments.'
Failure properly to account for all equipment charged to a
given department or to make satisfactory explanation as to th.
use and disposition of any item shall be deemed cause for in--
vestigation by the Salt Lake City Commission. If investiga-
tion determines that the loss is due to negligence or misappl
cation on the part of the department head, or some employee i . ,
his department, then those persons acting negligently or mal-
feasantly shall be held personally liable for all loss result-''
ing therefrom.
(1) PERSONALLY OWNED PROPERTY SUBJECT TO REGULATION. The
use on the premises of property belonging personally to em-
ployees of the City, though not prohibited, shall nevertheless-
be subject to regulation in an effort to facilitate identifica
tion of personally owned property as distinguished from City
property and in order to allow for the movement of personally
owned property to and from the premises in contradistinction
to such movement of City property, which is not allowed. 11
(m) OWNERSHIP MUST BE DECLARED WITH DEPARTMENT HEAD. A13
persons who, for their personal use and convenience, bring per-
sonally owned property to their place of employment, shall de-
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Clare to their respective department heads the ownership of
such property and shall file with the department head a state
ment of all such personally owned property used on the premiss:
In addition, the ownership of such personally owned property
should be clearly indicated on each item. The record kept on
file with the department head, together with the name of the '
owner, appearing on the item shall be deemed sufficient evi
dance to overcome the presumption that all property on the -
premises is property of.the City. Small personal effects
which are not usually provided by the City and which are not
likely to be confused with similar items belonging to the Cit
shall not be 'subject XoFthis regulation. Y
(n) INSURANCE PROTE6TION OPT i'ROVIDED. The City, except
by written agreement, will not provide insurance protection
against loss of';,peraona y;.owied property, nor will the City •e"
otherwise responsible fo' oss;in case of fire, theft, or de-
struction, and, the Cit31till hot be responsible for the exer-_
cise of more than reasonable care over personally owned pro-
perty, nor to any greater degree than is accorded its own pro-
perty under similar circumstances.
SECTION 2. In the opinion of the Board of Commissioners,
it is necessary to the peace, health and safety of the inhabitants
of Salt Lake City that this ordinance shall become effective imme-
diately.
SECTION 3. This ordinance shall take effe—Op its
first publication.
Passed by the Board of Co , isaioners of Salt Lake City,
Utah, thish- day of R / A. D. 195 •
//
✓ 7 r, e //
City Recorder.
, . ••
Affidavit of Publication
STATE OF UTAII,
1-as
County of Salt Lake j
AN ORDINANCE
AN ORDINANCE AMENDING
CHAPTER XX of the Revised Ordi-
nances of Salt Lake City,Utah,1949,
relatin to city.purchasing agent, D. K. OCKEY
by addging in and to said Chapter a
new section to be known as Section
2006, relating to Inventory and
permanent property belonging to Being first duly sworn,deposes and says that he is the ad-
Salt Lake City.
Be is ordained by the Board of
Commissloneya of sait. Lake City, vertising clerk of THE DESERET NEWS,a newspaper
Utah,
SECriow 1.That Chapter XX of
the Revised Ordinances of Salt Lake published in Salt Lake City,Salt Lake County,in the State
City, titan, 1999, relating to city
purehasidg agent,be and the Some
is hereby amended by adding in of Utah.
and to said Chapter a new section
to be known as Seection 2006,rota,
ing to inventory and permanent
property belonging to Salt Lake
City.which shall read as follows,
' "SEC. 2006. INVENTORY AND That the advertisement
PERMANENT PROPERTY BELONG-
ING TO SALT LAKE CITY. (at
,DUTY OE CITY PURCHASING An Ord loan Cie Bill No 103
AGENT.It shall be the sluts,of the
City Purchasing Agent to main-
tain a complete record and valua-
tion of all permanent ProlmUY be-
longing to Salt Lake City and snail.
subject to the approval of the Board
of City Commissioners. devise ap-
propriate methods and prescribe the
forms of records to be kept and the
operating procedure to be followed in
ma into ining the !Irons, Int.
pertaining thereto. Ile sh all also
keep a record of ail new or used
permanent property hereinafter ac- was published in said newspaper, in its issue dated, the
nutted by the,City and of its slis,
Position.
(b) PERIODIC VERIFICATION
OP IfROPERTY RECORDS. Dmeng day of A.D.19
the month of J1,11.117 cacti ye,,r
o.pd at Such other times as it Is ad-
visable the property accounts shall
be verified by means of a physical and was published on Sept ember 28, 950
check of all property a the
property records, A repo a of all
Items which, at te r the physical
cheek,remain unaccounted for shall the last publication thereof being in the issue dated the
be compiled for each department
together with a statement of ow,
vat.1ons•regarding the orderliness bed
,adequaty of storage facilities and
'the co e and use day of A.D.19
o f property. A
copy et this report shall also be
submitted to the Brood of City
IIfennulssioners, Department_hf acIs 47 , ti-':ab.: •
Advertising Cler1L
Subscribed and sworn to before me this 2nd day of
October A.D.19...5.Q.
1
)//j J .
Notary Pubi-c
,hall be held accountable for
Pprow r
ti Uetedree d1esllgnoofto all
their peta, (k)PENALTY FOR NEGLIGENCE
OR\HOUSE,Department heads shal
toot'as herein provided- c be Melee responsible to the Salt Lake
_fr.) CUSTODY OP PROPERTY. CAN.Commission 1n:.he custody and
ach department head shall be held r piper depart
e Failure
all pro➢rpe In rly nleae
teir
responsible for the p
receipt. pro count for all equipment Charged to
rust.,and use and sp dioslt!on of
all u satisfactory,explanationartmmt s as o to make
e
pea dap Pment,ei for'or see and dispmition of any Item
l his department, 0 ntcordano-
with the property accounting pro' shall be tented cause for inCity
eedure. It hallex exercise
held e care I tigation b}• the welt Take Clay
xebec for nut c e'O pr of doe care mines them. It investigation deter-
aIc proper useof properly within mines that the less is due to ntgh-
his newels of as Is 1100 n with genet e'department
e. .rep me
cif facilities
[ his felts and with of the deport[Gloat hand, ore
feet' facile D ea available a for Its pea- employee persons
a his 100°C
negligently
;hen
ectloa. D embers heads may these Persons ling eld personal-
deli rn:tte members of tn caring
depart-for :e.l for shall be held
t0 = so them 1n egring fore
departmental property. ly liable for all loss resulting thare-
ont'.
(di CITY PRON.The City
SUBJECT (1) PERSONALLY T 0 W N E D
TO INSPECTION.'or I The Io authentas-eeu I PROPERTY The ore eel TO Rpremises
of
tot Agent or his duly ut al I PION.Thn, u n the personally
to
ass shall have storerooms,
to all of- employe belonging , tog to
locos., storages,cabinets.
d all employees of thellnave though rot
other',, storage cabinets, and all prohibited, tell rrtneeffs be
other places where proper.,'orbelong- facilitate
to Identification
a effort t0
ing to the Citylocating.
1s kept,Ins for no,anad ally fate Iprop'rty an
gershe-
pose of Iota ling. Inspecting, and arts owned property as distinguished
n order
la brlin;;City,co-ed 0 from ow f property 00 and In oper-
(e) DL PART VERIFICATION
T101l TO e allow for the movement 0 Per-
'RECORDS. I Ma lie he i OP artpr own0tl Pt'bo�'radisty to ant f[oto
thedeartIt shallathe e11'.Y of i tsuch
premises n contradistinction Peolte to
y.
the ooptateent heads o t ePurr yeas .h movement of City prcporLy,
to c pirate with the City Purr which IS Ve t 010IPtl.
Mg Agent at Lro location and tee, (col WITHIP EPT BE
DE-
',nevi.11ri of the location
r cord-' HEAD DEPARTMENTa, ttide
and during the lonatfns and tlabel-1 HEAD. All p001r a convenience.
ce.. CEng
ing of new acquisitions.Ons, personal u e and c property to bshag
(f) RHISI Th Oa PP.OI•no at placenf eonploymned tshallco re to
BY rrorPURCHASE.The you to C o, their
respective a vede shall declare do
within he moaning
property by toe oo as
their eship such props heads
Item the ranleg f the Purchasing
the ownership such property and•
drool,htetl by the City d from
! shallt file with the tlsuchtment head onaliY I
Anent,shall records
s of then City.
v.A turd poop of all such Prom-
sodoofinancial r sal of the teen.A anon,.
owned property it'used an the➢p of
erd thereof tby t be kept In Purchasing
such
In addition, the ownership [
➢gate form the arty Pure00 g oh personally owned property
ACity.ent for each department lore ant of Inct should he record Indickept on onwith
City,Upon receipt all
the Ie5000 and teem.The record kept on togetherer with
Payment therefor,all property shall the name
r head,owner.
appearing
ring
la permanently r 0110tied and one a of the a 1000 toe
fretlOd and hereafter shall be sub- n the nfidn shall a come the
pre-i
Jost to a Ullo ion and a rifle,- on
evidence to overcome the pre-he'.I
Elmo by the 11T O OF
Agent. remises that all ty pe[tt on the'
tEl ET OUtSI klbf td PROPERTY premises 1.s property of the City.
BY METHODS acquisition OTEI THAN PUR- usuall personalol0 effects which are not
CEASE.Pre eanin of pteaerty, usually m'ovldod k the City turd
Rhin the Se meaning u the char as which arenot likely Items to el o
Agtentt, Inds ny the Cher Purothers elan, tom toe 0.iti City shalllla t be snblccrnito
by direct purchase, e.g.,, fabrlaiLfon this regulation. no u
by departments, donations, gifts,i Olt INSURANCE PROTECTION
s
and the like, hall he reported to r NOT PROVIDED. The City, except
the City Purchasing Agent by the l by written agreement,will not pro-
head of the deportment etching the vide insurance pr➢teot!on against
eptrly.d Appropriate
ofknowled e- loss of personally owned propert,
wnd,gills Is desirable:a copy of the ap0 will the CITY be othcase
re-
, antluln of the acceptance hero r for loss 1n c [ City
memori should b0 filed with the OCity Audi- will
ordestruction; e,the Cite
tor,and also in the files of the dr- Xel not be responsible for ble
exercise of 00 more than reasonable
aarh) U head. one over n personally degree
Pthan Is
(hl USE OF PROPERTY. aThend nor to I greater degree than Is
IMP of property rp Institutionalsehl and n accorded Its tan property. under
f Impeded by Purposes shall not be similar IN instances.
Impeded by the s oy➢rol010 for SECTION 2. is the opinion of the
by removal fromnal The
e employees of HOard Of Commissioners.Ohealt 12 0 nets-
by ac al from the building for. ear}o to the habit,health end sake
O e than he cognized activities tO 00 IInc Inhabitants of Salt Lake
Corp.OhsThe re for r of ived ac- city that this ordinance shall be-
Irnmthe allld leg for into novel a SECTION ctly. his ofdinan
elyltlra Shan be r el[Idol to those bol .lt p. This i ordinance mlblia steall
situ aeons to wrestllIch responsible
ox sawed take s d upon Its fHoard
Du Commis.
be.personally icy and for
and Parsed 0 the'e era of Commis-
shall this
meth have custody and exercise op- elopers of Salt peke City,Utah,this
1 mediate supervision n ohm scene 26th day of September,A D, 1959.
`ortyc custody
It r or In tte r. ape rvi- EARL J. GLADE,
si ll[Daly l ho Rated
to Immediate sure000 Mayor.
where due
sduexlt preclautions t have been IRMA F.Recorder.
taken to Insure Its prntectlon, City Recorder'.
'The removal of property from the I L A .103
'buildings fore any purpose st a:s SILL h d Se
which is Inconsistent with the�t" Published September 2B, 1950.
greed activities of the Cltr and
Its departments 1s strictly pr'ohibit,I
unless Aortal permissmn Is r;',ven by
the Salt Lake CRY Commission.
Anyremoval of property shall 1
subject to the procedure e'.:.rllr00
by the iPurchasing
Salt Lakes City
approvedby
Demme,:Mtn
(f) LOAN AND 'TRANSFER. OF'
PROPERTY AMONG lot, ar-
feENTS. The systematic loan and
departments
transfer nt idle property among the.
ae➢srties os for it ill e per-
mitted mtieda of the rag has a.means
pens
or f end encouraged fi a
ti furtheringan1en avoiding
nnecesslza-
tfen and of a roper unnecessary
sate
P0100atlon off property.red o e Ctty
procedure
Agent shah prescribe the
➢[oeedu[e to el followed In effect.
Mg the systematic transfer of al
U10gl0 tv among the dap r100cnts.
(1)DISPOSOUT
RP ETY, Al
obsolete and no.0.01O p00PR tY.aubl'
'lent to litpectlon and approval h)
I the City Purchasing Agent, r oche.
properly authorized officials, .she.;
be delete from ythtle Inventory Ten.wen
m'r house removed
or final dispositira
v.aon
Such property may be traded
11
fotr nnatcrtaIs and equipment,
parts. Alsrose,
of n.si Junk.or destroyed.
/ 03