163 of 1977 - Amending section 25-10-3 establishing travel expenses and reimbursement policy for out-of-pocket cos • -- 'p.
r•VOTING Aye Nay Salt Lake City,Utah, October 4 ,1y v'(
Mr.Chairman . .
I move that the Ordinance p ed
Agraz
Greener
Hogensen �` •
Phillips %(I; r
Result AN ORDINANCE9
ty,? • 7/
AN ORDINANCE AMENDING Section 25-10-3 of the Revised Ordinances
of Salt Lake City, Utah 1965, relating to travel expenses.
Be it ordained by the Board of Commissioners of Salt Lake City,
Utah:
SECTION 1. That Section 25-10-3 of the Revised Ordinances of
Salt Lake City, Utah, 1965, relating to travel expenses, be, and the
same hereby is amended as follows:
Sec. 25-10-3. Travel expenses. All officers and employees
of the city, when required to travel overnight away from home
on official city business shall be entitled to the following
expenses:
(a) Meals. A per diem meal allowance not to exceed $20 for
each full day or a majority thereof during which the employee
is absent from the city. If actual costs exceed this amount,
the actual amount will be reimbursed only upon presentation of
proper documentation.
(b) Lodging. Actual cost of lodging outside the city not
to exceed $35 per day unless approved in advance by the Board
of Salt Lake City Commissioners.
(c) Travel. Actual cost to include taxi, bus, airlines,
train or automobile. Where alternative forms of travel are
available such as personal automobile versus an airline, the
city will reimburse the lesser amount unless an alternative amount
is approved in advance by the Board of Salt Lake City Commissioners.
(d) Advances. The city will advance the estimated actual
travel cost for taxi, bus, airline, train or automobile and lodging
and $20 per day for meals.
(e) Within seven days from the employee's return, each
such officer or employee must complete and submit to the city
auditor a travel statement for settlement. The city auditor
shall determine all costs attributed to the city related business
for which money was advanced and/or reimbursement is requested.
Such travel settlement shall require receipts for the following:
(1) Airline travel.
(2) Cost of lodging.
(3) Receipts for individual meals exceeding $20 per day
where reimbursement is requested in excess of per diem.
(4) A registration receipt where a convention or con-
ference has been attended.
.163
-2-
It is the city's intention that the travel reimbursement
policy herein established is to reimburse the officer or
employee's actual out-of-pocket costs and expenses while attend-
ing to city business.
SECTION 2. This ordinance shall take effect 30 days after its
first publication.
Passed by the Board of Commissioners of Salt Lake City, Utah,
this 4th day of October , 1977.
s./
CITY RE DER
(SEAL)
BILL NO. 163 of 1977
Published October 11, 1977
16;3
Affidavit of Publication
STATE OF UTAH, 1
Jr SS.
County of Salt Lake
AN ORDINANCE
AN ORDINANCE
AMENDING ReDlsed Section Ordinances,ofSo f Shand D. Palmer
t
Lake Cit,Utah 1965,relating to
iravelexPenses
lieossinrs by the Cave
d of
Cif,Utah:
of Salt Lake Being first duly sworn,deposes and says that he is legal adv[?r
SECTION of I. That decree
2s-16a m to Revised ordi- tisiitg clerk of the Dh;SEKET NEWS. adaily (except Sunday)
Ran e s of Sall Lake City,Utah,
tuns, ,relating d Ilie ex newspaper printedin, the English language with generalcir-
1ereby sane cldation in Loh, and published in Salt Lake City, Salt Lake
hatec. Is amended as xpens�
Sec 23 1 officers Travel loyees s. ,
Ad city, a employees m County,in the State of Utah.
aired la
home ion official
it Y from
home on Paled he following
shall mdtiedtotiemnnwi10 'l'Jwt the legal notice of which a copy is attached hereto
expense,
(n)Meals.A per diem meal
allowance not to exceed SOO for
'ch full day a Iorn1Y
thereof during which the c - Pub notice to amend an ordinance relating to
Nome is absent from the city. - -
Nome
costs exceed MN
amount.to actual amount well
he reimbursed only upon ore- travel ex_Ren se
sentatlon of proper dacumerd -- - -.----
hon
BR
Lodging.
M Actual
e city rof to 0
outside per daY
Boardrda�a advance the
----approved
of Salt LakO City Com-
missioners.
(e Travel.Actual cost to
orli ws,hrre alterna-
tive -----'--------'---- -automobile.tWere availa-
hleans Of rsonal are avail
hie such as laerine,the
bile
will
reimburse
an airline,lesser
clly will
unless
the lesser gun amount
u lesv'an alternative amount.is
M ih dvance nv tre
n;a�n°o+salfaCalve nry cep+ was published in said newspaper on Oct, ll, 1977
ms AAdva
es.The city will
advance the estimated actual
travel rout for taxi,hue,
brdfedpdgingand or per orme lodging
lel Within se days from
p10 et fficer or employee f
complete
such eteand submit to the city
auditor a travel statementfr ~ -
settlmhent.hll determine l all cty osts
l _
bated to the
city related hied. �L�fl ✓V� l _ l�- �_c� >�y��y_ice__/
advanced which money Legal Advertising Cleric
hootlteIss requested.Such travel
re-
ceipts Mr the following:ll require
Ill Airline travel.
12)Cost of lodging.
(a) Recebpts for Indlvldual
meals exceeding$20 r tln7
ere reimburse,nentdi - 17th
.tMinexmssM lrrdf�m. day of
Ste gheI A convention r .mil to before ter this 1
a din confer-
ence attended
It I tea
i Intention that t --
7
_ hie reimbursement A.D.19
ry herenetablisedIs to
reimburse the officer tremeoes actual ono-Pockt is and exransin whileat-
tending
lltake effect 30 days
SECTION 2 This ordinance
Ihall take Beat'n.days after
ts first wbllrallon.
Passed by the Board of Com-
Lssloners of Salt 1 eke City,
Utah,this dth pay of October, Notin 1lg I ublic
1977. TE.D L.W II.SON
Mayor
MILDRI D V.HIGHAM
City Recorder
(SEAL)
BILL NO 10 of 1977
Published October 11,1971A 9a1
My, ,,,,ineissean r,xperes
A'eha 13, 1978