HomeMy WebLinkAbout49 of 1977 - A resolution setting forth the notice procedures for City Commission meetings as required by Utah Op ,
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ISetting forth,the notice procedur If .
for City Commission meetings as i j
! required by the Utah Open Pub' '
Meetings Act, enacted by the 1977 j£,
State Legislature, n!
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PUBLIC NOTICE
NOTICE OF ANNUAL MEET-
ING SCHEDULE OF THE
BOARD OF SALT LAKE CITY
COMMISSIONERS SALT
LAKE CITY,UTAH
PUBLIC NOTICE Is hereby
given
Annual
Sch that edule of thBard
of Commissioners of Sett Lake
City,REGULAR aMEET follows
are
scheduled to commence each
Tuesday, Wednesday and
Thursday,at 10:00 o'clock A.M.
In Roan 301 In the City and
County Building In Salt Lake
City,Utah.
E%ceUduleddEto commie
each Monday at 10:00 o'clock
A.M.In Rahn 300 In the City
and County Building in Salt
Lake City,Utah.
Cmeetings of
• ommflors reopen t
the public unless dosed nor-
• m to Sections 52-44 and
51+5, Utah Code Annotated
1953.A written agenda of each
open meeting will be posted in
the office of the City Recorder,
Room 201 City and County
Building,San Lake CIty,Utah,
no later than 12:00 o'clock neon
on the regular business day
re �Ind�hhgs addition meeting.thse
theem IBtolarrd of City CCommisssim
ens as circumstances require.
By MILDRE V.HIGHAM
(SEAL)
li• sshed May 12,City
Recorder
Distributed-5/16/77 - tb
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smir mg;MIL CORPORATION1
ROGER F.CUTLER ASSISTANT ATTORNEYS
CITY ATTORNEY `.'LAW DEPARTMENT O. WALLACE EARL
PHILIP K.PALMER 101 CITY&COUNTY BUILDING RAY L.MONTGOMERYGREG R.HAWKINS
COT PROSECUTOR SALT LASE CT37,UTAST 84111 PAUL G. MAUGHAN
WALTER R. MILLER - - - JUDY F.LEVER
DEPUTY CITY ATTORNEY ASSISTANT PROSECUTORS
April 26, 1978 ALBERT L. PAYNE.JR•
MICHAEL L. O'KEEFE
LEROY R. PARK
STANLEY H. OLSEN
Board of City Commissioners
City & County Building
Salt Lake City, Utah 84111
Gentlemen:
On April 11, 1978, the Board of Commissioners amended
its open meeting resolution to comport with recent state
legislation requiring at least 24 hours notice of all pub-
lic meetings. At the time of amendment, the Board also
established a deadline of 5:00 p.m. on the day preceding
posting of notice of a city commission meeting, wherein
all departments were to have delivered to the City Recorder
their items of business for the commission meeting.
I am now informed by the City Recorder that the 5:00
p.m. deadline heretofore established by the Commission pro-
vides insufficient time in which to organize and prepare
an agenda for the commission meeting and that an additional
two-hour leeway is required.
It is therefore the recommendation of this office that
the Commission approve the 3:00 p.m. deadline requested by
the City Recorder at least until a more flexible alternative
can be discovered. If such a change is approved, the
Recorder should be directed to notify all departments of
the new cutoff time.
Respectfully submitted,
WALTER R. MILLER
Deputy City Attorney
WRM:cw
ROLL CALL
VOTING Aye Nay Salt Lake City,Utah, May 5 ,1977
Mr.Chairman At
•
I move that the Resolu n be adopted.
Agraz
Greener
Hogensen
Phillips
RESOLUTION
Result
/
A RESOLUTION providing for the holding and giving notice of
regular, special and emergency meetings of the Board of Commissioners
of Salt Lake City, Utah.
WHEREAS, the Legislature of the State of Utah, at its 1977 Regular
Session, adopted Substitute House Bill No. 84, which amended the Utah
Open Public Meeting Law, being Chapter 4 of Title 52, Utah Code Annotated,
1953, as amended, and enacted new requirements relating to the holding
and giving notice of regular, special and emergency meetings of public
bodies of the State or its political subdivisions; and
WHEREAS, it is considered necessary and desirable by the Board of
Commissioners to adopt a resolution providing for the holding and
giving notice of regular, special and emergency meetings of the Board;
NOW, THEREFORE, be it and it is hereby resolved by the Board of
Commissioners of Salt Lake City, Salt Lake County, Utah, as follows:
Section 1. That regular meetings of the Board of Commissioners of
Salt Lake City, Utah, shall be held on Tuesday, Wednesday and Thursday
of each week, at 10:00 o'clock A.M. at the City Commission Chambers, in
Room 301, in the City & County Building in Salt Lake City, Utah, until
changed by resolution.
Section 2. That the City Recorder shall, within ten (10) days from
the date of adoption of this resolution, cause an Annual Meeting
Schedule, in substantially the form set out below, to be posted at
the Salt Lake City Recorder's office in the City & County Building
and to be provided to the Deseret News, a newspaper published in Salt
Lake City, Utah, and of general circulation within Salt Lake City, and
to each newspaper, radio station and television station which has
requested notification of meetings of the Board of Commissioners,
to-wit:
•
t� y ♦4
-2-
NOTICE OF ANNUAL MEETING SCHEDULE
OF THE
BOARD OF SALT LAKE CITY COMMISSIONERS
SALT LAKE CITY, UTAH
PUBLIC NOTICE is hereby given that the 1977 Annual Meeting Schedule
of the Board of Commissioners of Salt Lake City, Utah, is as follows:
REGULAR MEETINGS are scheduled to commence
each Tuesday, Wednesday and Thursday, at
10:00 o'clock A.M. in Room 301 in the City
and County Building in Salt Lake City, Utah.
EXECUTIVE MEETINGS are scheduled to commence
each Monday at 10:00 o'clock A.M. in Room 300
in the City and County Building in Salt Lake
City, Utah.
All meetings of the Board of City Commissioners are open to the
public unless closed pursuant to Sections 52-4-4 and 52-4-5, Utah Code
Annotated 1953. A written agenda of each open meeting will be posted
in the office of the City Recorder, Room 200, City and County Building,
Salt Lake City, Utah, no later than 12:00 o'clock noon on the regular
business day next proceeding said meeting.
Meetings in addition to those specified herein shall be held by
the Board of City Commissioners as circumstances require.
By
CITY RECORDER
The City Recorder shall annually within ten (10) days after the first
regular meeting of the Board of Commissioners in December of each year
give like notice of the Annual Meeting Schedule for the forthcoming
year. If during any year the Annual Meeting Schedule of regular
meetings for that year is revised, the City Recorder shall give like
notice of the revised Annual Meeting Schedule.
Section 3. That in addition to the above, the City Recorder shall
give notice, in substantially the form set forth below, of the agenda,
date, time and place of each regular and executive meeting of the
Board of Commissioners by posting in the office of the City Recorder
and in the newsroom at Room 301, City and County Building, Salt Lake
City, Utah, no later than 12:00 o'clock noon on the regular business
day next prdceeding said meeting, to-wit:
.f r
-3-
NOTICE OF REGULAR/EXECUTIVE MEETING OF THE
BOARD OF COMMISSIONERS OF SALT LAKE CITY, UTAH
PUBLIC NOTICE is hereby given that the Board of Commissioners of
Salt Lake City, Utah, will hold a regular/executive public meeting
in Room , in the City and County Building in Salt Lake City,
Utah, commencing at o'clock .M. on [day]
[date] , 19
The Agenda for the meeting consists of the following:
Dated: , 19
By
CITY RECORDER
VERIFICATION OF NOTICE
STATE OF UTAH
: ss.
County of Salt Lake)
On , 19 , I personally posted copies of the
foregoing notice in conspicuous view, at the following times and loca-
tions within the City and County Building, Salt Lake City, Utah:
1. At A.M./P.M. in Room 200 (Salt Lake City Recorder's office),.
2. At A.M./P.M. in the newsroom in Room 301.
Subscribed and sworn to before me this _ day of
19
My Commission Expires:
NOTARY PUBLIC, residing in
Salt Lake City, Utah.
-4-
Section 4. That special meetings of the Board of Commissioners
shall be called by a majority of the Board of Commissioners, the Mayor
or mayor pro tempore, in the manner provided in Section 10-3-501,
Utah Code Annotated, 1953.
Section 5. That the City Recorder shall give notice, in sub-
stantially the form set forth below, or the agenda, date, time and
place of each special meeting of the Board of Commissioners by posting
in the office of the City Recorder and in the newsroom at Room 301,
City and County Building, Salt Lake City, Utah, no later than 12:00
o'clock noon on the regular business day next proceeding said meeting,
to-wit:
NOTICE OF SPECIAL MEETING OF THE
BOARD OF COMMISSIONERS OF SALT LAKE CITY, UTAH
PUBLIC NOTICE is hereby given that the Board of Commissioners of
Salt Lake City, Utah will hold a special public meeting in Room
in the City and County Building in Salt Lake City, Utah, commencing
at o'clock .M. on [day] [date] , 19
The Agenda for the meeting consists of the following:
Dated: , 19 .
By
CITY RECORDER
VERIFICATION OF NOTICE
STATE OF UTAH
: ss.
County of Salt Lake)
On , 19 , I personally posted copies of the
foregoing notice in conspicuous view, at the following itmes and loca-
tions within the City and County Building, Salt Lake City, Utah:
-5-
1. At A.M./P.M. in Room 200 (Salt Lake City Recorder's
office) .
2. At A.M./P.M. in the newsroom in Room 301.
Subscribed and sworn to before me this day of
19
NOTARY PUBLIC, residing in
Salt Lake City, Utah
My Commission Expires:
Section 6. That when, as a result of unforeseen circumstances,
it is necessary for the Board of Commissioners to hold an emergency
meeting to consider matters of an urgent or emergency nature, the above
notice requirements may be disregarded and the best notice practicable
given. No such emergency meeting of the Board of Commissioners shall
be held unless an attempt has been made to notify all members of the
Board of Commissioners in advance and a majority of the members of the
Board of Commissioners vote to hold the emergency meeting.
Section 7. That in addition to the above, the City Recorder shall
give notice, in substantially the forms set forth above, of the
agenda, date, time and place of each regular, executive, or special
meeting of the Board of City Commissioners in which matters concerning
municipal bonding are proposed to be discussed, by publication one time
not less than two days prior to the meeting, in the Deseret News, a
newspaper published in Salt Lake City, Utah, and of general circulation
throughout the City.
Section 8. That the provisions of this resolution shall not
be deemed to restrict Salt Lake City, its officers, or employees from
providing notice of meetings in addition to means provided hereunder
nor from holding closed meetings on exempted matters pursuant to the
provisions of Section 52-4-4, Utah Code Annotated 1953.
Section 9. That immediately after its adoption this resolution
shall be recorded in full in the official minutes of the Board of
City Commissioners and shall take immediate effect.
Y
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Passed by the Board of Commissioners of Salt Lake City, Utah,
this 5th day of May , 1977.
MAYOR
. "1-(111
COMMIS IO
K NER
COMMISSIONER
COMMISSIONER