HomeMy WebLinkAbout030 of 1999 - Amending Salt Lake City Ordinance No. 48 of 1998 which adopted the Final Budget of Salt Lake City, i0 99-1
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SALT LAKE CITY ORDINANCE
No. 30 of 1999
(Amending Salt Lake City Ordinance No. 48 of 1998
which adopted the Final Budget of Salt Lake City,
including the employment staffing document,
for Fiscal Year 1998-99)
AN ORDINANCE AMENDING SALT LAKE CITY ORDINANCE NO. 48
OF 1998 WHICH APPROVED, RATIFIED AND FINALIZED THE BUDGET OF
SALT LAKE CITY, UTAH, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR THE FISCAL YEAR BEGINNING JULY 1, 1998 AND
ENDING JUNE 30, 1999.
PREAMBLE
On June 16, 1998, the Salt Lake City Council approved, ratified and
finalized the budget of Salt Lake City, Utah, including the employment
staffing document, for the fiscal year beginning July 1, 1998 and ending
June 30, 1999, in accordance with the requirements of Section 1 18,
Chapter 6, Title 10 of the Utah Code Annotated, and said budget, including
the employment staffing document, was approved by the Mayor of Salt Lake
City, Utah.
The City's Policy and Budget Director, acting as the City's Budget
Officer, prepared and filed with the City Recorder proposed amendments to
said duly adopted budget, including the amendments to the employment
staffing document, copies of which are attached hereto, for consideration by
the City Council and inspection by the public.
The City Council fixed a time and place for a public hearing to be held
on April 20, 1999 to consider the attached proposed amendments to the
budget, including the employment staffing document, and ordered notice
thereof be published as required by law.
Notice of said public hearing to consider the amendments to said
budget, including the employment staffing document, was duly published
and a public hearing to consider the attached amendments to said budget,
including the employment staffing document, was held on April 20, 1999, in
accordance with said notice at which hearing all interested parties for and
against the budget amendment proposals were heard and all comments were
duly considered by the City Council.
All conditions precedent to amend said budget, including the
employment staffing document, have been accomplished.
Be it ordained by the City Council of Salt Lake City, Utah:
SECTION 1. Purpose. The purpose of this Ordinance is to amend the
budget of Salt Lake City, including the employment staffing document, as
approved, ratified and finalized by Salt Lake City Ordinance No. 48 of 1998.
SECTION 2. Adoption of Amendments. The budget amendments,
including amendments to the employment staffing document, attached
hereto and made a part of this Ordinance shall be, and the same hereby are
adopted and incorporated into the budget of Salt Lake City, Utah, including
the employment staffing document, for the fiscal year beginning July 1,
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1998 and ending June 30, 1999, in accordance with the requirements of
Section 128, Chapter 6, Title 10, of the Utah Code Annotated.
SECTION 3. Certification to Utah State Auditor. The City's Policy
and Budget Director, acting as the City's Budget Officer, is authorized and
directed to certify and file a copy of said budget amendments, including
amendments to the employment staffing document, with the Utah State
Auditor.
SECTION 4. Filing of copies of the Budget Amendments. The said
Budget Officer is authorized and directed to certify and file a copy of said
budget amendments, including amendments to the employment staffing
document, in the office of said Budget Officer and in the office of the City
Recorder which amendments shall be available for public inspection.
SECTION 5. Effective Date. This Ordinance shall take effect on its
first publication.
Passed by the City Council of Salt Lake City, Utah, this ` vi day of
20th
April
ATTEST:
IEF DEPUTY C TY R CORDER
CHAIRPERSOIN1`'
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Transmitted to the Mayor on April 20, 1999
Mayor's Action: xxx Approved Vetoed
ATTEST:
IEF PU Y C.RDER
(SEAL)
Bill No. 30 of 1999.
Published: April 30, 1999
G:\ordina99\Amending budget 4-20.doc
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Issues in Budget Amendment - April 1999
1. Class C Street Projects $3,230,000
2. Jordan River Parkway Sidewalk $4,493
3. Concrete Replacement Special Improvement $200,000
District
4. Downtown Alliance $61,641
5. Building Services and Licensing Engineering $11,500
Consultant Fees
6. Fire Department Computer -Aided Dispatch $30,000
and Records Management
7. Community Emergency Winter Housing $61,958
Program
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Issue Request #1 - Class C Street Projects
$ 3,230,000 Budget Impact
CIP Fund
The City should create the CIP budgets funded by Class C Road Funds. The
projects are $1,500,000 for Asphalt Overlay & Micro Surface Sealing of Streets,
$780,000 for Local Street Reconstruction - Phase 6, and $950,000 for Pioneer Road
1300 South - 1700 South. The total amount to be budgeted for these projects is
$3,230,000.
Capital Improvement Project Applications for the 1999/2000 fiscal year
have been submitted for the above projects and amounts. Funding comes from
the Utah State Highway User Fund and is primarily funded by the State gasoline
tax (Class C Funds).
For the past four years, specific Class C projects to be completed in the
current construction season have been budgeted in the spring in advance of the
fiscal year funding. Creating these budgets now will allow these projects to
accept bids and be completed during the 1999 construction season.
Fund
Department / Category
Decrease
Increase
CIP / Asphalt Overlay & Micro Surface Sealing
of Streets (R)
$1,500,000
CIP Fund
CIP / Asphalt Overlay & Micro Surface Sealing
of Streets (E)
$1,500,000
CIP / Local Street Reconstruction - Phase 6 (R)
$780,000
CIP /Local Street Reconstruction - Phase 6 (E)
$780,000
CIP / Pioneer Road 1300 S - 1700 S (R)
$950,000
CIP / Pioneer Road 1300 S - 1700 S (E)
$950,000
Issue Request #2 - Jordan River Parkway Sidewalk
$ 4,493 Budget Impact
CIP Fund
The City should create a budget of $4,493 to recognize a contribution by a
private developer to a sidewalk within the Jordan River Project.
A private developer constructed a new residential subdivision (1050 West
1175 South) adjacent to the Jordan River Parkway. The plans for his
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development required the construction of sidewalk within the area of the City's
project. The developer's contractor installed sidewalk in an alignment
inconsistent with the approved plans. The developer has agreed to the
installation of additional sidewalk, but requested the City's contractor complete
the work. After creation of the budget, the work will be accomplished through
normal City procedures.
Fund
Department / Category
Decrease
Increase
CIP Fund
CIP / Jordan River Parkway Sidewalk(R)
CIP / Jordan River Parkway Sidewalk(E)
$4,493
$4,493
Issue Request #3 - Concrete Replacement Special Improvement
District - FY 1997-98 Project
$ 200,000 Budget Impact
CIP Fund
The City should increase the budget by $200,000 for the Concrete
Replacement Special Improvement District (SID) project established in FY 1997-
98.
A Concrete Replacement SID project involves the reconstruction of
deteriorated concrete in the public way. The City and the residential property
owners share the improvement costs approximately on a 50/50 basis. The typical
time frame from receipt of a petition to construction is approximately 18 months
when Capital Improvement Program funding is available. Activities that occur in
this time frame include meeting with property owners, defining the project scope,
designing the project, preparing project cost estimates, determining the
availability of Capital Improvement funds, and meeting all SID bonding
requirements.
The City's portion of Job No. 101007 was originally budgeted at
$650,000. The special improvement district has recently been created and the
property owners' total is expected to be $600,000. The updated estimated cost to
be assessed to the property owners exceeds the current available budget of
$400,000. This increased budget of $200,000 will allow the contract to be
awarded and will pay for miscellaneous costs such as engineering fees, testing
and bonding. Fees received through the SID assessment will fund this increase.
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Fund
Department / Category
Decrease
Increase
CIP Fund
CIP/Concrete Replacement SID FY 1997-98 (R)
CIP/Concrete Replacement SID FY 1997-98 (E)
$200,000
$200,000
Issue Request #4 - Downtown Alliance
$ 61,641 Budget Impact
Central Business Improvement District Fund
The City should appropriate $61,641 from the available fund balance of the
Central Business Improvement District assessment to distribute to the Downtown
Alliance. The current year budget was not set high enough to reflect the contract
payments the City would make to the Alliance during the fiscal year.
In 1997, Salt Lake City entered into a contract with the Downtown
Alliance to provide the management services specified in the Central Business
Improvement District. The special assessment was for a three-year period
running from November 1997 to October 2000. However, the City's contract
with the Alliance went from November 1997 through December 2000. The
discrepancy in the length of the assessment and the length of the contract resulted
in a misunderstanding as to how much should be budgeted on an annual basis for
the Alliance's quarterly payments. This request will rectify that
misunderstanding.
In order to keep its contractual obligation to the Alliance, the City is
requesting that $61,641 of the current $450,317 fund balance from Fund 46-
97460 be appropriated. The current cash balance is $465,842. There are no
additional funding requirements for these transactions.
Fund
Department / Category
Decrease
Increase
Central
Business
Improvement
District Fund
Central Business Improvement District (R)
Central Business Improvement District (E)
Source of funds / Central Business Improvement
District fund balance (FB) not posted
$61,641
$61,641
$61,641
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Issue Request #5 - Building Services and Licensing Engineering
Consultant Fees
$ 11,500 Budget Impact
General Fund
The City should increase the Building Services and Licensing Division's
Engineering Consultant budget by $11,500. The increased budget will cover
expenses created by the unexpected need for a second structural analysis on
building plans that have had significant changes made after the initial analysis has
been completed.
When a second plan review is required, the developer is required to pay an
additional fee to cover the cost of the review. It is expected that $11,500 will be
collected through the end of the current fiscal year. This appropriation will
recognize the additional revenue that CED has received to date.
Fund
Department / Category
Decrease
'Increase
General Fund
Community and Economic Development -Business
Services / Engineering Consultant Fees (R)
Community and Economic Development -Business
Services / Engineering Consultant Fees (E)
$11,500
$11,500
Issue Request #6 -Fire Department Computer -Aided Dispatch and
Records Management
$ 30,000 Budget Impact
General Fund Contingency
The City should increase the Fire Department Budget for preliminary costs
associated with the purchase of a new Computer Aided Dispatch and Records
Management System (CAD/RMS). The current Fire Department CAD system
was purchased from Command Data Systems Corporation and installed in 1988.
Some Fire Department records are managed on software -based systems, such as
Fire and Medical Incident reports, but others are mostly on paper at this time.
Tests for Y2K compliance were run on the current CAD system in the Fall of
1998, and the results indicated that the CAD system does not comply to the
protocols for compliance. Since the CAD was purchased, the manufacturing
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company has been sold several times, and any upgrades to insure Y2K
compliance are not available.
In 1994 the Public Safety Technology Initiative established the need to
purchase a new CAD/RMS system. Both the City Administration and the City
Council funded that initiative. A new CAD system was purchased from SCC
Corporation in 1996, but was unable to meet the needs of the Fire Department.
The City is currently in litigation to recover costs associated with the termination
of the SCC CAD contract.
A Request for Proposal (RFP) process for a new CAD/RMS began in early
1998 and was completed in late 1998. A selection committee evaluated the
proposals, and two possible vendors were identified for further evaluation in
February 1999. After on -site visits to the two vendors were made, the committee
unanimously chose FDM Software of Vancouver, British Columbia, as the
vendor of choice.
The Fire Department would like to begin initial setup and testing of the
system this fiscal year. The cost of the initial setup and testing is $30,000. This
amount, if funded, would lead to a corresponding decrease in funding requested
in the FY 2000 budget. This initial setup and testing is needed to meet Y2K
deadlines. The entire CAD system will be presented to the Council as part of the
Mayor's Recommended Budget within the Fire Department's budget. If this
system is not funded in the FY 2000 budget, the $30,000 is not refundable.
[Fund
Department / Category
Decrease
!Increase
General Fund
Fire / Capital Expense, CAD/RMS (E)
Non -Departmental / Contingency (E)
$30,000
$30,000
Issue Request #7 - Community Emergency Winter Housing Program
$ 61,958 Budget Impact
General Fund
The City's share of the Community Emergency Winter Housing program
located in Midvale is assessed at $61,958. This assessment represents the City's
prorata share based on population. The total municipal share is 30% of the total
cost of operation. Funding for this request will come from increasing the revenue
source for communication franchise fees. An audit of this revenue source has
revealed that the City was owed additional fees. These fees have been collected.
Support of this program will continue in the FY 2000 budget.
[Fund
Department / Category 'Decrease
'Increase
eneral Fund
Non Dept./Winter Housing program (E)
Franchise fees LR)
$61,958
$61,958
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