01/01/2015 - Work Session - Announcements January 6, 2015
City Council Announcements
January o6, 2015
6:26:39 PM Information Needed by Council Staff
A. Legislative Breakfast, Monday, January 12th at 7:3o a.m.
I. At the December 16, 2oi4, Legislative Subcommittee meeting, Council
Member Stan Penfold nominated Subcommittee Chair Erin Mendenhall to
make welcoming remarks at the January 12 breakfast with Utah legislators.
Does the full City Council agree with the nomination, or should the City
Council Chair welcome the legislators?
Discussion followed regarding the meeting format, with Council
Executive Director Cindy Gust-Jenson stating the Council should
determine whether the Chair or the Chair of the Legislative
Subcommittee would present issues .
The Council expressed support of the Council Chair representing the body in public.
II. The following are the issues the Legislative Subcommittee has identified as
items of concern to Salt Lake City during the Utah Legislature's 2oi5 session:
• Air quality(various items)
• Transportation and transit funding
• Changing the definition of new growth
• Prison relocation
• Apartment inspections/ Good landlord program
• Ground transportation regulations (Uber and Lyft)
• Water bills
Council Members also have identified the following items:
• Special Assessment Area changes
• Renewable Portfolio Standard and the Ability to Insert More Renewable
Energy into the Electrical Grid
• Increasing Funding for Sexual Assault Kit Processing
Are there any other issues Council Members want to add to the list?
Ms . Gust-Jenson said the Council had previously identified topics
for discussion at the Legislative Breakfast . Concern was
expressed regarding the number of issues and the time allowed,
with the determination being made to prioritize the items . Ms .
Gust-Jenson said Mayor Becker had also suggested an airport
project update .
The Council expressed support of legislative priority items as follows: transportation and
transit funding, air quality, homelessness and affordable housing,prison relocation, and
sexual assault kit to include DNA processing, investigation, and prosecution relating to
sexual assaults; Airport Project update; and finally, for Lynn Pace to prioritize these
items for presentation.
B. Draft Letter to respond to Salt Lake Police Association for
Review (attached)
Ms . Gust-Jenson said the Council received a fairly comprehensive
letter from the Salt Lake Police Association. She said Staff
prepared a brief response to acknowledge the letter and provide
information on agenda item placement before the Citizen' s
Compensation Advisory Council . Councilmember Luke said there was
understanding the City Attorney' s office would continue to
formulate a formal response to the letter.
C. Martin Luther King Jr. Speaking Opportunity
I. On January 19, the City is partnering with the food bank for MLK Day of
Service. The Council has been invited to send a speaker for the event from
9:oo -9:3o a.m. The Mayor cannot attend, so Karen Hale will speak in his
place.
Is anyone interested in attending and speaking?
Vice Chair Rogers will attend the event and speak.
D. NAACP Dr. King Luncheon Request for Financial Support
I. The NAACP approached Charlie about supporting the Dr. King Luncheon
on January 19 by purchasing a io seat table for $750.
Is the Council in favor of sponsoring a table?
The Council discussed previous requests, review criteria, and the Council policy related to
sponsoring a table at a local event. Council Members will attend the Martin Luther King
Luncheon as individuals.
Student Presentation on Golf
Ms . Gust-Jenson said the Council had asked two groups of
Westminster Students to provide input on the golf plan. She said
they are not available during the workday to present information
to the Council, and some alternative times had been suggested.
The Council determined they could meet Friday,January 23, at 3:oo p.m.
E. Council District Newsletters for Public Utilities Mailing:
Prior to each calendar year, the Public Utilities Department identifies months for
Council Members to include Council District newsletters as part of their monthly
mailing. Council Members save on costs associated with mailing, but pay for
printing expenses out of their communication budget. There is a limit of three
Council District newsletters for each month.
➢ Council Members,please let Council staff know which month you are
interested in:
o February
o August
o December
Council Policy on Newsletters during an Election Year
Council Members who are up for reelection should not mail out Council newsletters any
later than ten weeks before a primary election (no mailing/mass distributions from June
2 through November 3, 2015).
➢ Council Members up for reelection should avoid the August newsletter.
➢ NOTE: If anyone is interested in the February newsletter, the
deadline for the final draft of the newsletter to be sent the
printer is January 23th.
The Goal is for each Council Member to have one opportunity during the year Public
Utilities can't delay the mailing of bills therefore deadlines for newsletter submission
cannot be changed.
No Discussion was held.
F. Chair / Vice Chair election policy (Attachment #1)
Election of the Council Chair and Vice Chair —As a reminder, the Council Policy on
elections of the Council Chair and Vice Chair is attached. In particular, Council
Members interested in serving in either capacity will declare their interest in serving
and then take up to two minutes to further explain. Each Council Member will vote
by written ballot, and those votes will be read aloud.
No Discussion was held.
G. Financial Disclosure Announcement (Attachment #2)
During January of each year Council Members are required to provide an annual
reminder to submit financial disclosure form statement if the Council Member's
position in his/her business entity has changed or if the value of such Council
Member's interest in the entity has materially increased since last disclosure (SLC
Code 2.44.050)
➢ Please let staff know if you need the documents to update your disclosure
forms.
No Discussion was held.
January 13, 2015
Revised
City Council Announcements
January 13, 2015
Information Needed by Council Staff 8:25:21 PM
A. Agenda Items Needing Legislative Sponsorship
a. Parks and Public Lands — Rules and Names for Parks and Open Space
Disposition Funds Clarification.
Changes to City-owned property regulations, specifically relating to Parks and
Public Lands. Under the proposal, existing park rules would be applied to all
lands managed by, maintained by or under the jurisdiction of the Parks and
Public Lands division. The proposal would also ensure that funds from the sale
of surplus property be deposited into the respective open space fund or
enterprise fund. Cindy Gust-Jenson, Executive Council Director, said this had
some significant impact in terms of setting policy direction. Councilmember
Garrott said there was some confusion about the "rules and names"portion and
asked why"names"was included. Ms. Gust-Jenson said she was not sure and
said staff would get more information/clarification. Councilmember Penfold said
he was fine as a sponsor as long as naming rights were not included.
Councilmember Garrott said if naming rights were included then he wanted to be
a sponsor. He said"naming rights"was not the right term but suggested maybe
"policy for naming our assets".
b. Changes to the City's constable ordinance
8:28:00 PM In 2o13, the Council passed an ordinance that gave Salt Lake City the
option to appoint a City Constable (appointing a constable primarily authorizes
them to perform their duties within the City).
Council staff has been working with Administrative staff to implement the
ordinance. After meeting internally to discuss the next steps, it was suggested
that the City amend the ordinance, which currently parallels state code, and
mirror Salt Lake County's process. As a result, adding sections to further define
the role and authority of an appointed constable.
Another suggestion was to implement an annual fee similar to that of a business
license which would require amending the Consolidated Fee Schedule.
➢ Please let staff know if you are interested in sponsoring either of these items.
Councilmember Rogers said he would be the sponsor. Ms. Gust-Jenson said
staff would take care of housekeeping items and then the Administration
would still have the discretion of whether or not to move ahead.
For Your Information
A. Financial Disclosure Statement to disclose outside employment
and outside business interests (Attachment #2)
City employees, elected officials and volunteers are required to complete this form if
your position in a business entity has changed or the value of your interest in a
business entity has materially increased since last January. City Recorder's Office
can notarize. Please give your completed form to Council staff for filing with the
Human Resource Department. (SLC Code 2.44.050)
➢ Please let staff know if you need the documents to update your disclosure
forms. Ms. Gust-Jenson said updated statements were needed if Council
Members had any changes from last year. She asked Council Members who
did not have any changes to e-mail their liaison and staff would use the e-
mail as part of the record to indicate Council Members did not have changes
from last year. Councilmember Luke requested a copy of last year's
statement. Councilmember Garrott suggested e-mailing last year's statement
to each Council Member.
Additional Announcements
January 13, 2015
Information Needed by Council Staff 8:30:19 PM
A. Restrooms
The Council has funded two `Portland Loo' type restrooms. They were planned for
50o West 40o South and also near Pierpont. There has been negative feedback
about the Pierpont location, so the Administration is proposing that both be placed
near the homeless shelter. The two restrooms will replace four portables that are
currently in place. Any objection to placing them both in the same location? The
current cost per year for the portables is $55,00o per year. Initial Council Member
feedback is that is important to have one in an area that is more accessible to the
general public. One option is to authorize these two to be placed in a single location
and express intent to find another. Or, the Council could express preference that
these initial two are built as planned.
➢ Will replacing four with two be adequate, or might the portables still be
needed? The Council may wish to reserve the option of funding the
portable restrooms in the future as well as the Portland Loo test
facilities.
Ms. Gust-Jenson said some Pierpont businesses had objections and preferred
not to be the first to have these facilities. They said they wanted more
information and wanted to see how the units operated in the neighborhood
before expressing support. She said the Administration suggestion was to go
ahead and install two restrooms instead of one at the 50o West 40o South
location. She said the restrooms were more of a solid build than a portable but
could be moved if necessary. She said the question came up of whether there was
any objection to putting them both in the same location. She said one
Councilmember expressed concern about that because there was a goal of
including these in various downtown areas and not having them be considered a
homeless item but for general public use.
Discussion was held on whether or not 50o West 40o South was the correct
address for the installation. Ms. Gust-Jenson said she needed to verify that
address. Councilmember Garrott said these needed to be installed in the right
place because they were $250,00o units that required hard plumbing and would
be costly to move. He said they needed to be installed in heavy traffic areas
where we know they are going to be used. He said if that was the case, then he
was fine with having two installed in the same location.
Ms. Gust-Jenson restated that she might have inaccurate information about the
address. She said if she found out tomorrow that the actual address was "300
South and 50o West" then there might be support for moving ahead for both at
that location. If it's at "40o South" she needed to bring it back to the Council. She
said additionally, actual public notice would be given.
Councilmember Mendenhall requested that wherever the units were installed
that they would not be in the way of any future construction which would cause
them to have to be moved. She said coordination was needed with RDA staff.
Ms. Gust-Jenson said she would find out if it was at 30o South and if it was the
Administration could move ahead this week and if not then staff would actually
put this on the agenda as an item because this was more discussion than
normally took place on announcements.
Councilmember Garrott said if two units were going to be put in the same
location then he wanted to add a condition that the Council receive a funding
proposal for additional units in other City locations. Ms. Gust-Jenson asked if
there was Council consensus. A majority of the Council was in favor.
B. Westminster Student Presentation on Golf 8:38:15 PM
a. The time and date the full Council had agreed upon-January 23rd @ 5:0o pm,
for the Westminster student presentations conflicts with a Film Festival
screening.A Council Member has requested the date/time be changed, so they
can attend this event.
➢ Two alternatives have been proposed- Saturday, January 1.7th at 5pm
(Staff confirming with Westminster if this date would work for them)
and Friday, January 23rd at 4:oo pm. Which of the two dates is the
Council Members willing to commit to? The Council Chair has noted
that another option is scheduling the students at a Council briefing.
Ms. Gust-Jenson said a third option was to invite students to make a
presentation to the entire Council during a briefing session.A majority of the
Council was in favor. Councilmember Garrott said University of Utah students
also prepared golf plans and needed to be invited to participate. He said an
afternoon briefing would be scheduled and both groups needed to consolidate
their presentations. He said each group would be given io minutes to make their
presentation.
For Your Information
A. NAACP Dr. Martin Luther King Jr. Memorial Luncheon 8:40:31 PM
There will be no cost for Council Members to attend the Martin Luther King
luncheon next Tuesday, January 19th. The City Council office will pay the full
amount for Council Members to attend. If you would like to take a guest with you
the ticket amount will be $75.00. Ms. Gust-Jenson said there was some
misinformation and the luncheon would be held on Monday, January 19th.
B. ULCT Local Officials Day at the Legislature
Friendly reminder that Wednesday, January 28th is Local Officials Day at the
Legislature. Please let staff know if you would like to attend. No discussion.
February 3, 2015
City Council Announcements
February 3, 2015
Information Needed by Council Staff 6:28:20 PM View Attachments
C. Interest in Attending the American Planning Association
Conference
This year the American Planning Association (APA) Conference will be held in
Seattle, Washington from April 18 — 21 (Saturday-Tuesday).
The conference program can be viewed here.
Early registration closes on February 19. If you are interested in attending please let
staff know so they can get the registration and airfare/hotel reserved.
➢ Are any of the Council Members interested in attending the APA conference
this year?Cindy Gust-Jenson, Executive Council Director, said staff was
working with Planning to try to set up some opportunities to look at
homeless facilities. She asked Council Members to let staff know if they were
interested in attending.
D. Unit Legalization Legislative Action 6:29:12 PM
On September 30, 2014 the Council held a discussion with representatives from the
City's Community and Economic Development Department (CED) about unit
legalization in the City. Unit Legalization refers to set procedures and standards
used to legalize existing residential dwelling units unrecognized by City records.
Included in the discussion was the possibility of reopening the City's Unit
Legalization process and extending the previous September 2012 deadline or
making the process permanent.
Council Member Garrott would like the Council to consider supporting a legislative
action requesting the Planning Division review possible changes and consider an
ordinance that would reopen the Unit Legalization process and potentially establish
a permanent process to allow unit legalization.
fr Does the Council support this request to initiate a petition to review and
possibly reopen the City's Unit Legalization process?Councilmember
Garrott said there might be a lot of units out there that could be legalized
based on current standards. Council Members Luke and Penfold were in
support.
E. Sugar House Streetcar Corridor Public Hearing 6:33:03 PM
The original public hearing date for the Sugar House Streetcar Corridor was almost
a year ago on March 24, 2o14.
Is the Council in favor of suspending the rules to allow all people to speak
during the public hearing on February 24th?Ms. Gust-Jenson said this item
was removed from the agenda. Councilmember Garrott asked if the hearing
would be rescheduled after the Council received a proposed ordinance from
the Administration. Ms. Gust-Jenson said yes. She said the Council could
choose to hold another briefing after receiving the ordinance.
Councilmember Garrott said once the ordinance was received the
issue/ordinance would be made available to the public. Councilmember
Adams said she thought the Council should still discuss whether or not to
"suspend the rules"for whenever the public hearing was held.All Council
Members were in favor of"suspending the rules"to allow people who spoke
at the previous hearing to speak again.
F. Council Retreat 6:34:27 PM
Council retreat will be on Tuesday, February 17th, location TBD.
Is the Council in favor of the start time being io:oo am?Ms. Gust-Jenson
said the retreat(now referred to as "Council Planning Workshop"was
scheduled for February 17, 2015 and staff was working on determining a
location which would be near the City and County Building. Discussion was
held on potential starting times.A majority of the Council was in favor of
11:30 a.m.
G. Downtown Alliance: Urban Exploration Trip to Chicago in
May (Attachment #1 - see link at top of document) 6:36:27 PM
The Downtown Alliance is organizing a May 13-16 trip to Chicago that tentatively
will include discussions of private management of public spaces, and Chicago's plan
to end homelessness for people there. It also tentatively will include tours of a
70,00o square-foot building that has become an "entrepreneurial hub" for start-up
companies; a converted warehouse scheduled to become Google's and SRAM's
Midwest Headquarters; and tours of Millennium Park and the Art Institute of
Chicago. The registration fee for the trip is $2,50o for business, nonprofit and
government representatives. The fee covers all programmed activities and meals
during the formal trip itinerary, hotel room for three nights, staffing, briefing
materials and public transportation within Chicago. The fee will increase to $2,800
per person after April 1.
➢ Are Council Members interested in attending?A draft itinerary is attached.
Councilmember Mendenhall said she was interested and hoped other
Council Members would consider going.
H.Council Trip to Boulder, Colorado:
Council Member Garrott proposes the Council coordinate with Utah Transit
Authority and the administration on a trip to learn about the municipal bus system
for Boulder, Colorado. The City has a municipal bus system with 5 routes designated
by the city to serve the University of Colorado-Boulder and the surrounding
neighborhoods, and is integrated with the larger regional transit system. This trip
was suggested by UTA representatives to Council Member Garrott, in an effort to
help the Council better understand options for improving local, neighborhood level
transit.
Does the Council have an interest in taking this trip, and if so, should
Council staff coordinate with UTA and the administration to take a
combined trip?Councilmember Garrott said he wanted to make a pitch for
this item. He said it was a municipally funded neighborhood scale system
that UTA was aware of and which they saw as a positive example that
might be applicable in Salt Lake. Council Members Luke and Mendenhall
said they were interested. Councilmember Penfold asked if there was an
opportunity to expand the trip to Denver to see what they were doing with
their transit hub. Councilmember Garrott said that was a great suggestion
and asked staff to provide travel options which included Amtrak.
Additional
City Council Announcements
February 3, 2015
A. 2oi5 Hibernian St. Patrick's Day Parade "Going Green"
This year's St. Patrick's Day Parade will be held Saturday, March 14, 2015 at io a.m.
The theme this year is "Going Green". The Parade Route will be the same as last year,
through the Gateway Center.
➢ Are any Council Member's interested/available to participate in the parade?
If Council Members are interested staff can check with former Council Member
Van Turner regarding using his antique fire truck. Ms. Gust-Jenson asked
Council Members to let staff know who was interested in participating.
February 10, 2015
City Council Announcements
February 10, 2015
Information Needed by Council Staff 8:49:37 PM
I. Resolution Supporting Fairpark Lease Extension (Attachment
#1)
Review the attached joint resolution supporting a 4o year extension to the Utah
State Fairpark's lease which currently expires in 20r7.
> Does the Council approve of the resolution or have any suggested changes?
Cindy Gust-Jenson, Executive Council Director, said the Fairpark
Lease Extension was being discussed at the Legislature and there
was potential for a soccer stadium. She requested confirmation
that the Council was comfortable with the draft Resolution
wording.
Councilmember Garrott asked Council to email the Administration by 5:oo p.m.
tomorrow evening or the Resolution would be submitted as is.
February 24, 2015
City Council Announcements
February 24, 2015
Information Needed by Council Staff 6:46:13 PM
J. Foothill Culture District Tour
Linda Hunt, Executive Director of the Foothill Cultural District,invites the City Council to
tour the Foothill Cultural District (2.5 square miles)that would include the following eight
attractions: Utah's Hogle Zoo,This Is The Place, Red Butte Garden, Natural
History Museum of Utah, Fort Douglas Military Museum, University Guest
House Hotel, Utah Museum of Fine Arts and the Olympic Cauldron
Park/Tower at Rice Eccles Stadium.
The proposed time frame of the tour would be from ii am to 5:3o pm,
sometime in the spring(they are flexible on the time frame). Some of the
featured events at some of the venues include:
• In April, Red Butte Garden will feature more than 450,00o blooming daffodils.
• Utah Museum of Fine Arts features "Our America: Latino Presence in American Art," an
exhibit from the Smithsonian. Over at NHMU"Extreme Mammals"is one of the museum's
pre-eminent exhibits thus far.
• Utah's Hogle Zoo debuted its new lions - along with other featured guests -in its recently
opened African Savanna.
To begin the tour, City Council Members would be asked to meet at the designated starting
point (either the Tower at Rice Eccles Stadium or the University Guest House Hotel)for a
casual lunch, and then depart for the various attractions. Foothill will provide
transportation throughout the tour itself.
Would the Council be interested in taking a tour as a group or in
small groups? Cindy Gust-Jenson,Executive Council Director, said this
could be scheduled at anytime in the future and would put this on another
night when more time was available to talk about it.
K. Resolution opposing transfer of public lands to the State of
Utah (Attachment #1) View Attachments
The Southern Utah Wilderness Alliance requested a resolution opposing transfer of public
lands to the State of Utah.
Does the Council support adding this to an upcoming agenda?
Councilmember Garrott asked Council Members to review the proposed
resolution and provide feedback to staff within a week.
For Your Information
A. Giant in the City
Gail Miller will be named A Giant In Our City at the awards ceremony.The award is
presented by the Salt Lake Chamber, Utah's largest and longest-standing business
association, and is recognized as the most prestigious business award in Utah. Mrs. Miller
will be the 36th person to receive the award in its 45-year history.
Date: Thursday, March 26, 2o15
Location: Grand America Hotel,555 South Main Street, Grand Ballroom, Salt Lake City,
UT
Time: Reception 6 p.m. Dinner 7 p.m.
Dress: Black Tie Invited(Black Tie encouraged but not required. Ms. Gust-Jenson asked
Council Members to let staff know as soon as possible who planned to attend.She said
that would allow us to know whether, as a City, we need to get one or two tables. Council
Members Penfold and Mendenhall could not attend. Councilmember Adams said she
would attend but would be seated at a different table.
March 17, 2015
City Council Additional Announcements
March 17, 2015
Information Needed by Council Staff 8:05:18 PM
A. Agenda Management Software - Update View Attachments
Council staff has continued to work on the implementation on the new agenda software.This
will provide more seamless agenda preparation,paperwork tracking,and electronic packet
material for Council Members,City staff,and the public.As we get closer to the
implementation of the new Agenda Management Software,MinuteTraq,we will prepare
"parallel"packets using the current process and the new system process. We are in search of
2 Council Members who are interested in testing out the software during the parallel agenda
stage.
The Council Members would:
1. Participate in a 1 hour training;
2. Use the new software during the April 14 or a subsequent Work Session meeting; and
3. Provide feedback on their experience.
➢ Are 2 Council Members are interested in
participating?Council Members Adams,Penfold, and
LaMalfa would participate.
As we move forward,we will confirm that the system is functioning ideally before we
transition everyone over as soon as possible.
B. UTA Transit Academy/Discussion (Attachment #1)
The Utah Transit Authority still would like to invite Council Members to a Transit
Academy event later this spring.The event would last from about 8 a.m.to noon at the
Jordan Rail Service Center at 2264 South 90o West.Time in the attached draft agenda
would be made for discussion between the City Council and UTA officials about issues
specific to Salt Lake City.
UTA has provided a variety of dates.Would one of them work best for City Council
Members? If so, Council staff could send Outlook appointments to Council Members,
Administrative, Council and RDA staff and UTA representatives.
Here are potential dates provided by UTA for the Transit Academy:
• Mondays:April 27th,May 11th am
•
Thursdays:April 30th,May 7th, 14th, 21st am, 28th pm
• Wednesday,May loth
• Friday,May 29th
Cindy Gust-Jenson, Executive Council Director, said the April dates would
be preferable due to the upcoming budget process. CouncilmemberAdams
suggested having Council Members circle a date on the handout and get
them to staff
City Council Announcements
March 17, 2015
Information Needed by Council Staff
C. Ordinance Extension Request - Ordinance 18 of 2012
The Council is being asked to consider a resolution that would extend the deadline for a
property owner to meet the conditions set forth in Ordinance 18 of 2013.
In April of 2012,the Council approved the rezone with conditions to complete the needed
street improvements in order to dedicate Tuttle Court(an existing private street)to the City.
(The proposed rezone included amending the frontage of 545 and 555 West 50o North from
SR-1A and SR-3 to TSA, and the rear of 555 West 50o North from SR-1A to SR-3.)
A previous extension was granted in April 2013 for this project.The applicant is requesting a 12-
month extension in order to obtain financing and satisfy the conditions of the ordinance.
A public hearing is not necessary to extend the timeframe for the ordinance. If the Council
approves,the extension would be scheduled for March 24 for potential action.
The deadline to extend the ordinance is April 3, 2o15.
Is the Council supportive of approving the requested
extension?Ms. Gust-Jenson said there would be a
"written briefing"on March 24th and the Council
would be asked to take action during the formal
meeting that evening.
March 24, 2015
City Council Additional Announcements
March 24, 2015
Information Needed by Council Staff
A. 6:42:09 PM Campaign Finance Consultant
Council staff have prepared a memo outlining options for setting campaign contribution
limits in the city.The memo has been forwarded to the City Attorney's Office for
comment and will be forwarded to the Council once their Office has had the chance to
review it. In anticipation of the Council deciding to further explore their options, staff
have identified and coordinated with a top campaign contribution expert at the
Campaign Legal Center in Washington, D.C.
This expert has agreed to consult with the Council at an upcoming work session, should
the Council be interested. If so,April 28 has been suggested as the best opportunity.
➢ Would the Council like to arrange a consultation forApril28?
The Council discussed other issues being priority as reform would not occur in
time for this year's Municipal Election. Discussion also included banning
corporate contributions,the definition of corporation,lowering contribution
limits, and self financing campaigns. Council Members Penfold, Garrott, Luke,
Mendenhall and LaMalfa were in support of moving forward on April 28. Council
Members Adams and Rogers were opposed.
B. 6:53:45 PM Review process for SLCTV-initiated videos
Currently,if a Council Member is interviewed by SLCTV for a Capital City News episode,
the Council Member must review and approve their segment before it can be
incorporated into the show because staff has been following our approach to Council staff
produced videos. Eliminating our review process would allow SLCTV to speed up their
turnaround, and simplify their process.
➢ Would the Council support eliminating the review process for Capital
City News episodes that feature Council Members?
Council Members Adams,Mendenhall, Penfold, Rogers, Luke and LaMalfa were
in support to eliminate the review process. Councilmember Garrott was opposed.
C. 6:55:06 PM Homeless Services Briefing
Following up on the Council's request,the Administration is prepared to schedule a
briefing on recent Homeless Commission meetings and what information they have
gathered from investigating best practices in other cities. Council staff can also reach out
to the County to see if they will be able to discuss their process with the Collective Impact
model.
➢ Would the Council like to receive a briefing from the Administration
regarding homeless services during an upcoming Council work
session, tentatively scheduled for April 14? Would the Council like
staff to reach out to the County for a briefing on the same date?
Cindy Gust-Jenson,Executive Council Director,said staff would have a more detailed
briefing in May.All Council Members were in support of receiving a comprehensive
briefing by the end of May,instead of April 14, 2(115.
April 7, 2015
City Council Additional Announcements
April 7, 2015
Information Needed by Council Staff 2:11:18 PM
D. Local Option Transit Tax Election Scheduling
The County Council is the body to decide when to put a local option transit sales
tax before voters. Typically they would only schedule this in 2016 (regular
County election cycle), but they are interested in hearing from Cities who may be
interested in having it on this November's ballot. Having the tax authorized
sooner would mean revenue would start flowing to the City in FY 2016 rather
than FY 20r7. The Chair has scheduled this for a discussion on the April 14th
agenda to potentially send a letter to the County indicating the Council's interest.
Is the Council interested in having the election this November? Does the Council
wish to have any information prior to this discussion?
➢ Jennifer Bruno, Executive Council Deputy Director, said staff wanted to
make Council Members aware that a more in-depth discussion would be
held at next week's meeting so they could come prepared with questions
or concerns. Councilmember Garrott said the item would be scheduled for
a 2o-minute discussion and asked if Council Members supported that. No
objections were raised.
E. Council Meeting Times
On April .7th, the Chair and Vice Chair have shifted the formal meeting start time
to 7:3o p.m. In order to allow adequate time for the Council to discuss priority
projects, would the Council prefer to either a) change the formal meeting start
time to 7:3o p.m. from now on and/ or b) begin a few meetings at i:oo p.m. to
allow a dedicated hour to priorities discussion?
➢ Councilmember Garrott said he preferred a too start time for Work
Sessions with the intention that would continue at least through the
budget process and leave the start time for Formal meetings at 7:oo. He
said the earlier start time would help Council get through discussions to
avoid having to conduct additional discussion following Formal meetings.
He said following the budget season, the Council could revisit the too
start time. He asked Councilmember Penfold if that would work for the
Redevelopment Agency. Councilmember Penfold said yes. A majority of
the Council was in support. Ms. Bruno said she would inform the person
scheduling meetings about the change.
April 28, 2015
City Council Announcements
April 28, 2015
Information Needed by Council Staff
A. 6:35:38 PM Budget Amendment re: Sugar House Fireworks
Council Member Lisa Adams has received a request from the President of the Sugar
House Park Authority(SHPA),for additional funding for this year's Fourth of July
fireworks show.The event has undergone some management changes, and the SHPA is
hoping to keep the show on this year despite lost months of fundraising.The City's
budget includes $15,000 for the show as part of the Council's adopted 2o14-15 budget.
This request is for $8,000 more,which would make up the funding gap.To accommodate
fireworks goers Council Staff is checking UTA's schedule for the July Fourth holiday.
➢ Does the Council approve adding this to Budget Amendment No. 4?
Cindy Gust-Jenson, Executive Council Director,provided background information.
Councilmember Adams said due to a management change of the Sugar House Park
Authority,they had limited time to raise funds from the private sector and this was a
onetime request. Councilmember Rogers asked if there was Council support to add
$8,000 in Budget Amendment No. 4 for further discussion. A majority of the Council
was in support.
B. UTA Transit Academy/Discussion Update
In mid-March,the City Council considered a variety of dates to attend a Utah Transit
Authority Transit Academy.The Academy would run about three hours in the morning
and be held at the Jordan Rail Service Center at 2264 South 90o West. Time during the
event would be made for discussion between the City Council and UTA officials about
issues specific to Salt Lake City.
UTA General Manager Mike Allegra would like to attend the Academy when it's held. He
also would like to tailor the Academy to Salt Lake City issues and have the event closer to
when some City Council members travel to Boulder and Denver, Colorado,to see how the
two cities'transit systems work and are financed.The Salt Lake City Transportation
Division and UTA are considering a fact-finding trip to the two cities in July,but there is
an argument for going in late August when Boulder's system is on its full fall schedule.
Mr.Allegra's availability in July is:
• Monday,July 6 morning only
• Monday,July 13 morning only
• Wednesday,July 15
• Thursday,July 16
• Friday,July 17
➢ Would any of those dates work to attend a Salt Lake City-specific UTA Transit
Academy?The event would start about 7:3o a.m. or 8 a.m.
No discussion was held.
May 5, 2015
City Council Announcements
May 5, 2015
Information Needed by Council Staff
L. 8:08:22 PM UTA Transit Academy/Discussion Update
In mid-March, the City Council considered a variety of dates to attend a Utah Transit Authority
Transit Academy. The Academy would run about three hours in the morning and be held at the
Jordan Rail Service Center at 2264 South 90o West. Time during the event would be made for
discussion between the City Council and UTA officials about issues specific to Salt Lake City.
UTA General Manager Mike Allegra would like to attend the Academy when it's held. He also
would like to tailor the Academy to Salt Lake City issues and have the event closer to when some
City Council members travel to Boulder and Denver, Colorado, to see how the two cities'transit
systems work and are financed. The Salt Lake City Transportation Division and UTA are
considering a fact-finding trip to the two cities in July,but there is an argument for going in late
August when Boulder's system is on its full fall schedule.
Mr.Allegra's availability in July is:
• Monday,July 6 morning only
• Monday,July 13 morning only
• Wednesday,July 15
• Thursday,July 16
• Friday,July 17
➢ Would any of those dates work to attend a Salt Lake City-specific UTA Transit Academy?The
event would start about 7:3o a.m. or 8 a.m.
The Council discussed potential dates for both the Transit Academy and the Colorado
Transit Tour; August dates were suggested for the Transit Academy due to scheduling. Jennifer
Bruno said there was a Council Policy relating to Elections and Travel thereafter (i.e., existing
Council running for election and/or vacating their position at year end; and effectively spending
tax payer funds to educate elected officials who may not remain in office). She said the Council
could decide as a group to suspend that policy and not apply it in certain cases. She said if the
Council were to consider a trip in July, it would not be an issue as it would be prior to the
Primary Election on August ii, 2o1.5. She said if the Council wished to consider the trip to
Colorado in late August when the Boulder system is on its full fall schedule, such would require
additional discussion and consideration of the policy.
The Council conducted a Straw Poll and there was unanimous support to pursue August
meeting dates with UTA for the Transit Academy as well as a potential late August trip to
Colorado; and subsequently, to suspend the elections travel policy in this instance with the
reasoning that the current Council would be considering the Transit Master Plan before the end
of the year and this experience would remain relevant.
B. 8:19:30 PM Agenda Management Software
Council Staff is in the midst of implementing our new agenda software (MinuteTraq). Currently
we are running internal parallel agenda sessions to work out all the kinks and make final
adjustments to the system. We have two Council Members now who are participating in these
trial run agenda sessions. The full implementation of the new agenda software will roll out after
budget season.
➢ If there are other Council Members who would like to test the new system sooner, please let
staff know.
There was no discussion. Councilmember Adams said she was supposed to be involved
but had yet to receive any information or software to utilize.
C. 8:20:37 PM Tiger Grant Application(Attachment 1)
The City Council Office has been notified that the Utah Transit Authority plans to submit an
application for a TIGER grant to extend the Sugar House "S" streetcar line. The extension would
be similar to the one the City Council considered in 2014 when it adopted a resolution(attached)
voicing support to extend the line one-half mile from the McClelland Street Terminus to the
2100 South Highland Drive.
➢ Mayor Ralph Becker's Administration would like to have the City Council consider adopting
a similar resolution to meet an early June deadline to submit the application.
Discussion followed regarding the UTA application, with Ms. Bruno stating this would
not provide for the full extension of nth East but to the intersection of 2100 South Highland
Drive. She said Administration was still working with UTA on details; funding match was a big
question relative to how much and where it would come from. She said UTA hoped the Council
would adopt a resolution in support by the first week in June. She asked the Council to please let
Staff know if they desire a briefing or additional information. The Council discussed committing
future funds. Councilmember Garrott said the Council had an informal policy not to make
transit decisions without having adopted the Transit Master Plan.
Determination was made the Council would require a briefing on this item to receive
additional information in this regard. Councilmember Adams would like to know if the timing
can be made to replace water lines underneath Highland Drive at the same time as the transit
install to prevent residents and property/business owners from enduring construction twice.
She further requested Administration make the case as to why the streetcar line should be
extended to list South. Councilmember Mendenhall said when the project happens there should
be someone to address how best to assist the businesses on Highland Drive during construction.
D. 8:24:41 PM Councilmember Adams-Point of Personal Privilege
Councilmember Adams said she would like to withdraw her previous request for $8,000
allocation towards the Sugarhouse Park fireworks. She said a major donator to the event had
withdrawn his funds because the Park Authority could not guarantee they could offer a larger
event in the future. She said the $8,000 would not be adequate so there would not be fireworks
this year. She suggested the Council encourage the Park Authority to consider finding a vendor
or someone who will take this on as a major event to plan and raise funds to provide for
fireworks. She said UTA would be running until midnight that night and the "no fireworks"
outcome was unfortunate.
May 26, 2015
City Council Announcements
May 26, 2015
Information Needed by Council Staff 9:23:03 PM
A. County Joint Proclamation on Water Conservation Question
(Attachment 1)
Public Utilities staff has forwarded a Joint Proclamation from Salt Lake County.The
proclamation urges residents to conserve water and would be signed by mayors, councils,
and water managers within Salt Lake County. The draft,which has been reviewed by
several water agency representatives,is attached for your review.
➢ Does the Council support adding the Proclamation to a future
agenda under Opening Ceremonies?Cindy Gust-Jenson, Executive
Council Director, said feedback was needed on whether the Council
wanted to have the Proclamation on a future Council agenda under
opening ceremonies. No objections were raised.
B. 2nd Quarter Housing Report Scheduling Question (Attachment 2)
The Council Office has received the Quarterly Housing Report for the Second Quarter, FY
2014-2015.
➢ Does the Council want to schedule a briefing?Council Members
were in support of receiving a written briefing only.
A. Hosting Dinner with County Council (continued from prior
announcements)
The Chair suggested hosting a dinner with the County Council for the ability to
talk regarding the transportation sales tax item, the upcoming recreation bond,
and other topics.Ms. Gust-Jenson said five Council Members contacted staff
and expressed interest. She said the best date that would work for the City
Council was June 23, 21915.She said staff was in contact with the County
Council to verify if that date would work for them.She said staff would
keep the Council informed.
June 2, 2015
City Council Announcements
June 2, 2015
For your Information 9:59:06 PM
A. Council/School Board Leadership Meeting
Council (includes Council chair and vice chair and RDA chair)/School Board leadership
upcoming meeting is scheduled for Tuesday,June 3o from noon to 1:3o pm (City Council Office
will host). Please let Council staff know if you have an agenda item you would like leadership to
discuss. Cindy Gust-Jenson, Executive Council Director, asked Council Members to let staff
know who was interested in attending. Councilmember Garrott asked who typically attended.
Ms. Gust-Jenson said Council Chair/Vice Chair and Redevelopment Agency Chair. She said if
those individuals were not available,then staff would contact other members. Councilmember
Penfold said he was unable to attend and had asked Councilmember Adams to take his place.
Councilmember Garrott had he would attend and asked Council Members to let him know of any
questions or concerns prior to the meeting.
June 16, 2015
City Council Announcements
June 16, 2o15
Information Needed by Council Staff 8:15:10 PM
A. Boulder/Denver Transportation Fact-Finding Trip Academy
The Transportation Division has been in touch with Boulder/Denver officials about the
best time to plan this trip.The best dates they have to accommodate the City Council are
either August 24, 25, 26 or September 2,3,4. The first stop would be to Boulder to meet
and examine Boulder's "Hop, Skip, and Jump"transit program.The program is an
example of best-practices for operating a municipally financed neighborhood transit
program.The City Council would then go to Denver on the last day to meet with Denver
officials about how that city operates its downtown transportation hub.
➢ What dates would work bestfor the City Council to take the fact-
finding trip?
o Monday thru Wednesday,August 24-26
o Wednesday thru Friday, September 2-4
Cindy Gust-Jenson, Executive Council Director, said Colorado officials
preferred September 2-4. Some Council Members said they could not make
the September date.A question was raised about the Council's policy
regarding traveling after a Primary Election. Ms. Gust-Jenson said staff
needed to follow-up with Council Members after they had a chance to look at
their calendars/schedules. She said staff would find the travel policy, send it
to the Council, provide potential dates, and continue follow-up with Council
Members.
B. Meeting with Council and UTA Transit Academy 8:19:42 PM
UTA officials still would like to meet with the City Council at a modified Transit Academy
before the fact-finding trip.The Academy is designed to showcase UTA operations and
issues. Some events that usually are part of the Academy would be replaced by an open
discussion of Salt Lake City issues.The dates that work for the Academy right now are the
morning of August 7 or the afternoon of August 13.These dates are designed to
accommodate the schedules of City Council Members,UTA staff, and UTA General
Manager Mike Allegra.
➢ Is the Council interested in meeting with UTA?If so, what
dates/times work best for the City Council?
o Friday,August 7, loam-slam
o Friday,August 7, ham-noon
o Thursday,August 13, 1-2pm
o Thursday,August 13, 2-3pm
o Thursday,August 13,3-4pm
Some Council Members expressed interest in meeting on a Tuesday.
Ms. Gust-Jenson said staff would provide follow-up.
C. Council Meetings in August 8:21:21 PM
Three Council meetings are scheduled for August,but only two are legally required.
➢ Does the Council prefer to hold just the required two meetings in
August or hold three? Schedule option for consideration:
o August 13— Truth in Taxation Hearing.Also added a work
session and formal meeting.
o August 18 —RDA Meeting, Council Work Session, and
Council Formal Meeting
o August 25- Cancel this meeting
Ms. Gust-Jenson said staff looked at the proposed dates with the
Chair and Vice Chair and they said all three dates were needed.
Councilmember Luke said he would be out-of-town on August i 8th.
For your Information
C. Council/School Board Leadership Meeting 8:22:08 PM
Council(includes Council chair and vice chair and RDA chair)/School Board leadership
upcoming meeting is scheduled for Tuesday,June 3o from noon to 1:3o pm(City Council
Office will host). Please let Council staff know if you have an agenda item you would like
leadership to discuss.
Ms. Gust-Jenson said staff had received a few ideas and staff(Jan
Aramaki) would e-mail those out to the Council. Councilmember
Adams asked if additional ideas should be given to Ms.Aramaki. Ms.
Gust-Jenson said yes.
City Council Additional Announcement
June 16, 2015
Information on Upcoming Event No discussion held on this item.
F. Council/County Members Dinner next Tuesday, June 23 at
5:3o p.m. at the Leonardo
Format of the dinner — Elected officials will sit around a main table and each person will
take a few minutes (— 5) to raise any issues that they would like to discuss or review with
the group. City Council Members may keep in mind the following topics to raise either in
your turn and / or in your smaller conversations with County Council Members.
- Transportation sales tax ballot item
- Recreation bond ballot item
- Update on ZAP
- Dogs off-leash partnership opportunities, future
Clipboard
City Council Announcements
Tuesday,June 16, 2015
Council/County Members Dinner next Tuesday, June 23 at
5:3o p.m. at the Leonardo
As a reminder, a dinner with Council/County Members is scheduled for next Tuesday,
June 23 at 5:3o p.m. This will take place at The Leonardo.
➢ Please confirm below whether you are able to attend.Thank you!
James Yes No
Kyle Yes No_
Stan Yes No
Luke Yes No_
Erin Yes No
Charlie Yes No
Lisa Yes No
July 21, 2015
City Council Announcements
July 21, 2015
Information Needed by Council Staff 7:43:44 PM
D. Parliament of the World Religions
The Mayor's Office has requested $12,5oo to help fund a conference coming to
Salt Lake City in October, for the Council for the Parliament of the World
Religions. The Conference has an estimated io,000 attendees. If the Council
approves this request, it will be included in an upcoming budget amendment.
The conference needs to know sooner than the upcoming budget amendment,
whether the Council is interested in the City offering funding.
Is the Council interested in funding this item?Yes.
E. Small Neighborhood Business Text Amendment
Council Members Rogers, Luke and Adams would like to initiate a text
amendment to the City's Zoning ordinance, 21A.33.o3o Table of Permitted and
Conditional Uses for Commercial Districts, to allow sole/single practitioner
dental/orthodontic, medical and chiropractic offices in the Small Neighborhood
Business — SNB zoning district.
Allowing a single practitioner dental/orthodontic, medical and chiropractic
offices as a permitted use in the SNB zone will bring valuable services closer to
people's homes and help increase the walkability of a neighborhood.
Per Council policy, in order to initiate a petition for a citywide zoning
amendment, support from three Council Members is needed.
This is coming before the full Council with the agreement of the sponsoring
Council Members because Council staff has suggested that the full Council
formally consider petitions submitted by two or three Council Members in order
to clearly signal to the Administration whether or not there is majority support for
a petition, and in order to assure there is a clear public record for transparency
and tracking.
Staff will be coming back to the Council to suggest a policy change that would
address the support level and transparency issues that have come up as a result of
the minority-initiated petition approach initiated a few years ago. In the interim
we are suggesting to small groups of Council Members who initiate petitions that
this majority step be added.
➢ Is the Council interested in funding this item? Councilmember Penfold
expressed concern that many years ago there was an explosion of medical
facilities in Central and East Central City that really became a problem for
residential communities and wanted to caution against allowing that to
happen. Councilmember Luke said the proposal would only add sole
practitioners to the table of permitted uses. He said it would not change any
existing restrictions/requirements including the size/limit on how many
facilities/providers would be allowed. Ms. Gust-Jenson said, as part of the
process, staff would gather additional information about the concern raised by
Councilmember Penfold. She said the issue would be placed on a future
consent agenda for tracking purposes. A majority of the Council was in favor.
July 28, 2015
City Council Announcements
July 28, 2015
Information Needed by Council Staff 6:28:02 PM
Note:Although no formal announcements were prepared for July 28th,the following
items were discussed:
• Railvolution Conference -Ms. Bruno said the conference was scheduled for late October
(�5th?)in Dallas. She said DJ Baxter(Redevelopment Agency)informed the Council there
was a limited number of reduced priced registrations because Salt Lake City was a
sponsor of Railvolution this year. She asked Council Members to let staff know if they
were interested in attending. She said this could be put on next weeks announcements or
e-mailed so Council Members could check their schedules.
• Council Trip to Boulder, Colorado: Councilmember Mendenhall asked about the outcome
from prior discussions about traveling during election years. Discussion was held on the
Council policy relating to Elections and Travel (i.e., existing Council running for election
and/or vacating their position at year end; and effectively spending tax payer funds to
educate elected officials who may not remain in office). Cindy Gust-Jenson, Executive
Council Director, said she thought the Council had determined as a group that in this
case it was fine. She said then, one Councilmember said they might be rethinking that, so
she mentioned it to the Council again. She said since then,there had not been any further
discussions. Councilmember Penfold asked if any Council Members had expressed
interest. Ms. Gust-Jenson said Council Member Rogers, Luke,Mendenhall, and Adams.
August 13, 2015
Revised
City Council Announcements
August 13, 2015
Information Needed by Council Staff
A. 5:11:18 PM Utah League of Cities and Towns (ULCT) Annual Conference
Utah League of Cities and Towns (ULCT)Annual Conference, September 16-18,
Sheraton Hotel. Both GREENbike and UTA are happy to sponsor the below
passes for the time period of the conference:
• 24 hour access pass to a GREENbike from Sept 15 thru Sept 20
(allows three additional days outside of conference dates)
• UTA electronic card pass for ULCT attendees to ride transit
anywhere in the City beyond the free fare zone. (includes bus,TRAX
and Front Runner).
➢ Does the Council support the welcome gift idea from the City
Council for ULCT attendees?Yes.
Transportation Division Dircctor Robin Hutchcson informcd Council staff that
UTA at prcscnt is not paying travcl costs for UTA staff or UTA Board Mcmbcrs.
Long Range Planner Matt Sibul and Board Mcmbcr Keith Bartholomcw had
expressed a strong intcrcst in going on thc Boulder fact finding trip with City
Council Mcmbcrs. City Transportation Division lacks thc funds to pay thc travcl
costs for Mr. Sibul and Mr. Bartholomcw.
*--Is thc Council interested in paying the travel costs for Mr. Sibul or
Mr. Bartholomew or both?
C. Housing Authority Council Staff Board Appointment
Housing Authority has five upcoming vacancies, the Chair and Vice Chair would
like to discuss with the Council whether it makes sense to recommend a member
of Council Staff serve on the board as was previously. The analysts that has most
closely worked on this topic now is Sean Murphy.
No discussion was held.
September 1, 2015
Revised
City Council Announcements
September 1, 2015
Information Needed by Council Staff
A. 6:33:52 PM Transit Master Plan Representatives Request for a
Meeting with Council Members
Representatives of the company that is preparing the Transit Master Plan —
Nelson/Nygaard Consulting Associates Inc. —will be in Salt Lake City on
September 22 and 23. They tentatively are scheduled to update the City Council
on the Master Plan's progress at the Council work session September 22.
However, the Transportation Division and the company would like to make the
representatives available for individual meetings with Council Members on
either day, if Council Members are interested in meeting with them. If any
Council Member is interested in an individual meeting with Nelson/Nygaard
representatives, please let Russell or your liaison know, so a meeting can be
scheduled.
Are any Council Members interested in an individual meeting with
Nelson/Nygaard representatives?Cindy Gust-Jenson asked Council
Members if they are interested to let staff know.
For Your Information
B. 6:35:38 PM Voter by Mail Update to Council
This is an update for the Council on the $50,00o appropriation for vote by mail
outreach and public education. The update is one page addressing the four
questions from Chair/Vice Chair.
1. Expenditures from the $50,00o appropriated to raise public
awareness about VBM
• Paid For:
o Citywide postcard to all residential addresses
o Radio ads on KRCL, KCPW, and KUER
o City Weekly Ad print &digital
Web promotion on KSL.com and Trib. Com
o Facebook targeted ads to profiles listed in Salt Lake City
o VBM handouts, fliers, posters, stickers in both English and Spanish passed
out to business or public locations around the City
o VBM banners, sandwich boards displayed at city parks and City sponsored
events, for example downtown farmers market, and Twilight Concert Series
o Graphic designer for icons and digital ads
• Outreach efforts not paid from $5o,000 appropriation
o West view ad
o Press releases
o Press conference Monday, July 13th attended by all major TV, radio, and
print media
o Resident education outreach for properly retuning the VBM Ballot,
including visits to the five Assisted Living Facilities throughout the City.
o Deseret News and Salt Lake Tribune print ads
o Distributed VBM materials to community councils and discussed at
meetings
o Email blasts, info on city websites, and VBM articles in Council newsletters
o IMS Video with City Recorder
o Channel 32 Univision interview with City Recorder
2.Outreach efforts during the General Election period
• Options for enhanced outreach along with a budget request will be sent to
the Council for consideration in early September
• VBM Committee will send a second citywide postcard to all residential
addresses in the City
• A second run of digital and media advertizing
• Continued paid promotion on Facebook
• Continue to distribute printed VBM materials
3.Metrics to measure switch to VBM and outreach efforts
• Voter turnout — 40.42% for the August 11th Primary Election.
o See attached graph for turnout in previous Salt Lake City primaries.
o We're also looking at the possibility of evaluating voter turnout by
zip code and/or precinct to help target future efforts
• Mode of voting — 39.24% of ballots were cast by mail and 1.18% were cast
at a vote center
• Ballots not accepted —Approximately 1.5% of returned ballots were rejects
for various reasons such as unsigned ballot, signature did not match voter record,
or envelope was missing ballot.
• Social media feedback—VBM ads on Facebook yielded 62,33o impressions
and 842 "Likes"
• Visits to election website —Average of 210 unique visits per day over six
weeks and a huge spike of 1,128 visits on Primary Election Day
4.Old electronic voting machines are an increasingly challenging option
• Partly in response to the vote counting crisis of the 2000 presidential
election, Congress enacted the Help America Vote Act (HAVA). It provided
billions of dollars in new funds for states to purchase electronic voting machines.
Utah received $28 million to purchase 7,50o electronic voting machines, of which
Salt Lake County received 3,1oo machines. The original manufacturer is no longer
producing them, which is exacerbating a shortage of replacement parts. Salt Lake
County is uncertain if their voting machines will last beyond the 2016 presidential
election.
C. Voter Turnout in Primary and General Elections, 1999-2015
(See Attachment A)
2. Included is a bar graph of voter turnout for primary and general elections
going back to 1999. Turnout for the primary was 40.42%which is the highest for
a SLC primary election in decades.
Cindy Gust-Jenson said the Vote By Mail program was very successful.
Updates include voter turnout and how appropriated funds are invested.
September 8, 2015
City Council Announcements
September 8, 2015
8:32:42 Information Needed by Council Staff
1. East Bench Preserve Amendment
Council Member Luke is seeking Council support in amending City code to reflect
the closing time of the East Bench Preserve as io:oo p.m. The Administration has
suggested including this amendment in the Parks and Public Lands - Rules and
Names for Parks and Open Space Disposition Funds Clarification proposal which
is scheduled for Council consideration on September 22nd.
➢ Is the Council supportive of including this amendment in the Parks and Public
Lands proposal?
The Council discussed park/recreational areas within the City that offered variances
to the standard park ordinance. There appeared to be unanimous Council support to
move forward in having Staff prepare the appropriate ordinance to provide for the
closing time change. The request was also made to conduct a public hearing for this
proposal.
2.Legislative Subcommittee
A. In 2o13, to foster continuity of the City Council's state legislative priorities,
the Council determined that its Legislative Subcommittee would consist of
the City Council and Redevelopment Agency Board chairs and a third
member elected by the City Council. Terms on the Subcommittee would run
from the adjournment of the Utah Legislature in one year to the Legislature's
adjournment the next year. The goal was to give the Subcommittee a full year
to prepare for the Legislature's next session.
This year's discussion of who would serve on the committee in anticipation of the
2016 legislative session was accidentally delayed. The delay left the 2o14
Legislative Subcommittee intact, and they have continued to serve. That
Subcommittee is made up of Council Members Charlie Luke, Stan Penfold, and
Erin Mendenhall.
➢ Per the current policy, does the Council wish to elect or appoint
Subcommittee members now who would serve until the end of the
Legislature's 2016 session, or take some other approach?
The suggestion was offered that due to timing in this instance only, the Chair position
be changed from current Chair Luke Garrott due to the fact that his Council term will
end in 2015 prior to the 2016 Legislative Session. Additional suggestion was offered to
promote James Rogers to the Council Chair position to serve on the subcommittee,
retain Stan Penfold as the RDA Chair position, and to have the Council vote on Erin
Mendenhall's position on the subcommittee. Ms. Gust-Jenson inquired if this should be
determined based on status or institutionalized in policy; the Council felt either would
work but suggested update to the bylaws to indicate that the Chair may select a
replacement in the case of term ending/going out of office.
A unanimous Straw Poll was conducted for Erin Mendenhall to continue to retain the
third position on the subcommittee.
B. Also, in the past there have been different interpretations and some minor
confusion about the role of the Legislative Subcommittee as it relates to
representing the Council. Staff is unsure on correct answer when the
Legislative Subcommittee asks for clarification. Could the Council include in
the policy additional clarity about whether the Subcommittee is established to
coordinate internally on Legislative strategy or whether the group is
authorized to represent the Council in pro-active discussions with Legislators
throughout the year, and in contacting Legislators during the session.
The Council did previously specify that the 'Chair speaks formally for the Council'
policy applies at the annual Legislative breakfast and in formal written
communication.
➢ Could the Council clarify whether the Subcommittee is limited to
internal coordination in representing the Council, or whether the
Subcommittee may take an active role in representing the Council
with Legislators when the full Council has established clear policy
direction.
Discussion was conducted on assisting Staff with language to make this clear.
Suggestions included: official statements on behalf of the City Council should be made
by the current Chair only; it might be possible for the Chair to delegate, but the Chair
should be the official contact. Concern was expressed that the concept of delegation
was very important in times of last-minute/flexible/effective/time-sensitive politics,
decisions, changes, appropriations, etc. along with the concept that a variety of
subcommittee members may have expertise on specific items and be better at having
dialogue with State Legislators or lobbyists comparable to different characters in
different roles. Discussion followed regarding if the Council had already determined
policy direction, the subcommittee members may not have to regroup with the Council
Chair due to the fact they would be representing a position already taken; and that
negotiation in a new position or manner would be problematic without checking in
with the Chair.
C. Here is the adopted City Council policy pertaining to the Legislative
Subcommittee:
C.18 LEGISLATIVE SUBCOMMITTEE (12/13)
A subcommittee of the City Council shall serve as a point of contact for the
Administration and City's Legislative staff members. The subcommittee shall be
available for meetings and coordination prior to and during the Utah Legislature's
session. Information and updates will be reported back to the full Council during
a briefing during the Work Session, which is normally included throughout the
legislative session.
a. The subcommittee shall be made up of the respective City Council and RDA
Board chairs, plus a third Council Member elected by the Council.
b. If any of the subcommittee members defer serving, another Council
Member will be appointed with the advice and consent of the rest of the
Council.
c. The term of the Legislative Subcommittee runs annually from April through
the March adjournment of the Utah Legislature.
The Legislative Subcommittee, since it is not a quorum of the City Council, is not
entitled to make decisions for the City Council, but is available to work with the
Administration to identify options and positions consistent with past Council
positions. Recognizing that the State Legislative process shifts rapidly, the
Legislative Subcommittee will make every effort to inform the full Council of
significant changes that are inconsistent with previous policy direction the
Council has given.
➢ How would the City Council like to address the make-up of the
Subcommittee?
Options include:
a) Leaving the current Subcommittee intact through the end of the
Legislature's 2016 session? It should be noted that one Subcommittee
member is standing for re-election in November.
b)Waiting until January when new City Council and Redevelopment Agency
Board chairs is elected?
c) Electing or appointing Subcommittee members now who would serve until
the end of the Legislature's 2016 session?
Ms. Gust-Jenson said the conversation had helped and that Staff would return with
language or options where there was not clarity.
3. Plan Salt Lake
1. CED Staff is recommending that elements of the EnterpriseSLC be incorporated
into the Economic Development section of Plan Salt Lake. Administrative staff
will work to present additions to Plan Salt Lake that both recognizes the public
outreach of EnterpriseSLC and utilizes its preliminary findings to guide future
economic visioning for the city.
Meetings have been scheduled with the Administration for interested Council
Members on this topic. Additional meetings can be scheduled for any other
Council Members who would like to meet with Planning staff. Once Planning
staff has included those changes, they will transmit the amendments to the
Council.
Staff has put together the following revised timeline for the Council to consider,
assuming that Planning can get these revisions made relatively quickly
(timeframe could be adjusted if changes aren't received in time):
• Oct 13 —hold a briefing to discuss revised plan
• If it is satisfactory to the Council, schedule two public hearings (Oct 20 and
Nov 17), and post changes on Open City Hall. Make extra effort to notify (via
email/mail/etc.) the business community who had raised earlier concerns about
the revised version of the plan, and notify them of public hearing/OCH
comment opportunities.
• Council could consider adopting the plan on December i
➢ Is the Council ok with this approach in general, and the
proposed timeline?
The Council discussed the concept of additional outreach, given the significant amount
already conducted in regards to this plan. Concern was expressed to adding economic
development focus that could potentially be viewed as a specific chapter in the entire
Plan Salt Lake Document; and in comparison to the rest of the document being viewed
as a higher-level/aspiration and covering the entire City. The Council continued to
debate the incorporation of items such as taking the lead in economic development as
the Capital City versus adopting a plan solely formed by the business community
stakeholders as opposed to residential. Ms. Gust-Jenson said there were no specifics at
this point and Staff could return with actual information and/or proposed language.
It was added that CED had prepared a potential compromise for everyone involved
and information in this regard would be provided.
September 22, 2015
City Council Announcement
September 22, 2015
Information Needed by Council Staff 4:14:36 PM
1. Resolution for Consideration:
Reaffirming the Salt Lake City Council's Commitment to Comprehensive Public
Involvement and Transparency in Establishing Local Historic Districts.
Council Member Luke would like the Council to consider adopting a resolution that
would reaffirm the Council's commitment to a comprehensive public involvement process
when establishing local historic districts (LHDs). The proposed resolution would express
the intent of the Council to adopt by ordinance, steps to improve transparency of the LHD
process.
These steps would require the following:
• LHD designation process must be clearly described on the City's Historic
Preservation webpage.
• Contact information for City Staff assigned to an LHD must be included on the
webpage.
• After a pre-submission meeting is held with an applicant wishing to establish an
LHD, the City must send a letter to all property owners within the proposed LHD
which includes an LHD fact sheet, staff contact name and information, and an outline
of the public process.
• The letter must be sent before signatures may be gathered on a petition to establish
an LHD as provided in Section 21A.34.o20 of the Salt Lake City Code.
• The Planning Director's Report, referenced in Subsection 21A.34.o2o.C.4, Salt Lake
City Code, must certify that the letter was sent to all property owners within a
proposed LHD.
Additionally, Council staff would be directed to initiate a petition to include the proposed
amendments in the City zoning ordinance.
➢ Does the Council support moving forward with this resolution?
Councilmember Luke provided an explanation of the proposal. He said
this was about improving the public engagement process. He said
ordinance modifications were not needed. He said the intent was to
ensure residents were given accurate information/tools to understand
what was being asked of them before the petition process began.
Councilmember Garrott asked if Council Members had a chance to
review the proposed resolution and if there were any questions.No
questions/objections were raised. Councilmember Luke asked when the
resolution was scheduled for adoption. Councilmember Garrott said
October 6, 2o/5.
2. Proposal to Hire Lobbyist to Help on Prison Issues 4:17:31 PM
To follow up on earlier City Council discussion, should the City Council authorize hiring
a lobbyist to work with Senior Advisor Lynn Pace on tracking issues involving the relocation
of the Utah State Prison to an area north of Interstate 8o?
Main issues would include following pledges made after the site was selected to have the
State of Utah pay for infrastructure costs related to the prison instead of Salt Lake City, and
preserving an option passed by the Legislature in the 2015 session for Salt Lake City to
increase sales taxes within the city sometime in the future to ameliorate the effect of a new
prison on potential economic development.
The advantages of hiring a lobbyist to work with Lynn Pace include:
1 . Helping him with political outreach on this very high
City priority and generational concern and opportunity.
2 . Broaden the knowledge base of the progress/status of
the issue in case more resources are needed when things
begin to move quickly or simultaneously with both
branches of state government .
3 . Serve as an extra resource when Lynn Pace is working on
other issues .
4 . Provide an additional element of continuity since this
is an election year.
5 . Provide an extra viewpoint to Lynn Pace to help pursue
strategies and communicate quickly with Legislators .
Does the Council approve of hiring a lobbyist to help on Prison Issues?
Cindy Gust-Jenson, Executive Council Director, said the proposal was
initiated by Councilmember Rogers. Discussion was held about various
issues related to hiring a new lobbyist or utilizing/enhancing existing
resources/lobbyists. Councilmember Rogers said there were a number
of issues that needed to be done appropriately in order to ensure future
growth/development was handled properly in the Northwest Quadrant.
Councilmember Luke said hiring an additional lobbyist was an entirely
different discussion than providing additional resources for existing
lobbyists.All Council Members were in favor of allocating additional
resources. Councilmember Mendenhall was absent for the vote.
Councilmember Garrott asked if the Council wanted to ask the
Administration to come back with a proposal.Ms. Gust-Jenson said
normally when an issue was being driven by the Council, Staff would
work collaborative with the Administration rather than asking them to
bring something back to the Council. Councilmember Garrott asked if
the Council was in support of having Staff work with the Administration
to prepare a proposal.A majority of the Council was in favor.
3. Succession and Protocol for Legislative Policy Committee 4:22:23 PM
Council staff has prepared amendments to the City Council policies
pertaining to the Legislative Subcommittee .
C.18 LEGISLATIVE SUBCOMMITTEE (12/13)
A subcommittee of the City Council shall serve as a point of contact for the
Administration and City's Legislative staff members. The subcommittee shall be
available for meetings and coordination prior to and during the Utah Legislature's
session. Information and updates will be reported back to the full Council during a
briefing during the Work Session, which is normally included throughout the
legislative session.
a. The subcommittee shall be made up of the respective City Council and
RDA Board chairs, plus a third Council Member elected by the Council.
b. If any of the subcommittee members defer serving, another Council
Member will be appointed with the advice and consent of the rest of the
Council.
c. The term of the Legislative Subcommittee runs annually from April
through the March adjournment of the Utah Legislature.
d. If the terms of either the City Council Chair or RDA Chair ends before the
next calendared session of the Legislature starts, or if either the City
Council Chair or RDA Chair leaves office between the end of one legislative
session and the start of another,then their terms on the subcommittee will
be filled by the respective Vice Chairs.
The Legislative Subcommittee, since it is not a quorum of the City Council, is not
entitled to make decisions for the City Council,but is available to work with the
Administration to identify options and positions consistent with past Council
positions. Per Council policy, the authority to speak on behalf of the full City Council
rests solely with the Council Chair.The exceptions are that the Vice Chair speaks in
the Chair's absence. For purposes of the Legislative Subcommittee,the Chair/Vice
Chair may elect to delegate the spokesperson authority to any Member.Individual
Council Members may reiterate existing City Council positions on issues before the
Legislature. Negotiating any new position will require full City Council discussion
and assent to the new position. Recognizing that the State Legislative process shifts
rapidly, the Legislative Subcommittee will make every effort to inform the full
Council of significant changes that are inconsistent with previous policy direction the
Council has given.
The Subcommittee will provide the City Council with a list of issues and
positions 48 hours before the end of the session.The Subcommittee then will relay
the Council's positions to the City's lead legislative advisor to follow. On the last day
of the session, Subcommittee members will be available to the lead legislative advisor
to consult and assist.Telephone calls to Council Members will be used to get a sense
of the Council on rapidly evolving issues.
➢ Do the amendments achieve the City Council's intent?Ms. Gust-Jenson
said revisions were made to the policy following prior conversations
with the Council and Staff wanted to get additional input/feedback on
the changes. She said Council could take more time to review the
changes if needed. Discussion was held on Item d regarding the word
"terms". Councilmember Garrott said clarification was needed because
he thought that meant when someone was elected to office, not being
elected to a "term"as the Council Chair.
Discussion was held on the 48-hour provision in the last paragraph.
Councilmember Garrott said one potential problem was how would the
Council get information (issues/positions) back to the lead legislative
advisor if there was not a "Committee of the Whole"meeting to gather
everyone's input.Ms. Gust-Jenson said that was normally handled by
Staff contacting each Council Member individually. Councilmember
Garrott suggested changing the language from "The Subcommittee then
will relay the Council's positions"to "The Subcommittee then will relay
Council Members positions".Ms. Gust-Jenson said they would make the
change.
Discussion was held on eliminating confusion by indicating which
"Chair"was being referenced i.e. "Subcommittee Chair"or "Council
Chair". Further discussion was held on defining the "role"of the
Subcommittee chair. Councilmember Garrott said he thought more
discussion was needed. Councilmember Mendenhall suggested just
eliminating the "Subcommittee Chair"position and just having a
subcommittee and when there was an opportunity for a member to
represent the entire Council, the Council Chair or Vice-Chair would be
required to delegate someone. Councilmember Garrott asked Staff to
include that as one option to consider.Ms. Gust-Jenson said Staff would
write up the things the Council was definite about and then list other
things as options and come back to the Council for further discussion.
4. Vote By Mail General Election Outreach Options: 4:32:52 PM
Council staff serves on a joint committee for Vote By Mail. The resources remaining in the
education budget will allow for basic notification but outreach won't be as significant as the
during the Primary Election period. Council staff wants to double check to see whether the
heavy public information campaign for the Primary plus some basic notice for the General
Election is adequate, or whether the Council prefers to provide funds for that same level or
an even greater level for the General Election.
1. Work within $50,00o Budget —the VBM committee has spent $32,185 of the
outreach budget.A second citywide mailing can be done within the existing budget
along with one media buy such as radio or a newspaper.
2. $6,00o for Same Level of Outreach as in the Primary—this option would
allow the same outreach tools to be used in the general election period which include:
a. two week digital media buys on KSL.com and SLTRIB.com;
b. two week radio buys on KRCL, KCPW and KUER;
c. two week newspaper ads in City Weekly and the Westview;
d. social media paid promotion on Facebook;
e. producing promotional materials like posters,handouts, flyers, stickers, and
courier delivery around the city.
3. $6,000+ for Enhanced Outreach — this option would allow expanded outreach
beyond work done in the primary election period. Examples include:
a. same type of activities done in primary but for longer which is estimated at
$io,000 to expand all media buys beyond two weeks;
b. timeline specific outreach especially during the last week of voting because a
higher percentage of ballots were returned in the last week of primary voting
than expected;
c. larger citywide mailing with additional information;
d. create educational messaging to address most common errors on invalidated
returned primary ballots;
e. pursue outreach opportunities to educate student population which is
significantly larger in the general election period.
All Council Members were in favor of allocating$12,000.
October 6, 2015
City Council Announcement
October o6, 2015
Information Needed by Council Staff
5. 8:37:00 PM Early advertising for two Council agenda items
Would the Council support setting the date for a public hearing on Assisted Living Facilities
and the Solid Waste &Recycling changes prior to the Council's briefing on the topics?The
schedule would be:
Assisted Living Facilities
Set Date: October 20
Briefing: November io
Public Hearing: November 17
Potential Action: December 1
Solid Waste&Recycling
Set Date: October 20
Briefing: November io (follow-up briefing)
Public Hearing: November 17
Potential Action: December 1
This would allow adequate time for staff preparation, outreach and engagement, and
accommodating the end of the year schedule. Staff proposes to send out the information to
interested parties and post to open city hall the week of October 20.This will give the public
more time to provide feedback before the briefing and public hearing.
➢ Does the Council support this early advertising? Yes.
6. 8:38:54 PM Succession and Protocol for Legislative Subcommittee
C.18 LEGISLATIVE SUBCOMMITTEE (12/13)
A subcommittee of the City Council shall serve as a point of contact for the Administration
and City's Legislative staff members. The subcommittee shall be available for meetings and
coordination prior to and during the Utah Legislature's session. Information and updates
will be reported back to the full Council during a briefing during the Work Session, which is
normally included throughout the legislative session.
e. The subcommittee shall be made up of the respective City Council and
RDA Board chairs, plus a third Council Member elected by the Council.
f. If any of the subcommittee members defer serving, another Council
Member will be appointed with the advice and consent of the rest of the
Council.
g. The term of the Legislative Subcommittee runs annually from April
through the March adjournment of the Utah Legislature.
h. If the elected to office terms of either the City Council Chair or RDA Chair
end before the next calendared session of the Legislature starts, or if either
the City Council Chair or RDA Chair leaves office between the end of one
legislative session and the start of another, then their terms on the
subcommittee will be filled by the respective Vice Chairs_
The Legislative Subcommittee, since it is not a quorum of the City Council, is not entitled to
make decisions for the City Council, but is available to work with the Administration to
identify options and positions consistent with past Council positions. Per Council policy,
the authority to speak on behalf of the full City Council rests solely with the Council Chair.
The exceptions are that the Vice Chair speaks in the Chair's absence. For purposes of the
Legislative Subcommittee, the City Council Chair/Vice Chair may elect to delegate the
spokesperson authority to any Member. Individual Council Members may reiterate existing
City Council positions on issues before the Legislature. Negotiating any new position will
require full City Council discussion and assent to the new position. Recognizing that the
State Legislative process shifts rapidly, the Legislative Subcommittee will make every effort
to inform the full Council of significant changes that are inconsistent with previous policy
direction the Council has given.
The Subcommittee will provide the City Council with a list of issues and positions 48
hours before the end of the session.The Subcommittee then will relay the Council's Council
Members' positions to the City's lead legislative advisor to follow. On the last day of the
session, Subcommittee members will be available to the lead legislative advisor to consult
and assist.Telephone calls to Council Members will be used to get a sense of the Council on
rapidly evolving issues.
Option for Council Consideration
One suggestion for operational policy clarity would be to eliminate
the Legislative Subcommittee Chair position.When there is an
opportunity to represent the entire City Council on a legislative matter
the City Council Chair would delegate the authority to speak for the
Council. If the Chair is unavailable, the Vice Chair would delegate the
authority.
Cindy Gust-Jenson stated that the language in the Legislative
Subcommittee Policy had been revised with changes based on the
Council's last conversation. Council asked that the issue be brought
back up during the upcoming policy discussion scheduled on the agenda
later this month.
October 13, 2015
City Council Announcement
October 13, 2015
Information Needed by Council Staff 9:24:19 PM
7. Early advertising for two Council agenda items
Would the Council support setting the date for a public hearing on Campaign Finance
and Plan Salt Lake prior to the Council's briefing on the topics?The schedule would be:
Campaign Finance
Set Date: October 20
Briefing: November io
Public Hearing: November 17&December 1
Potential Action: December 1
Plan Salt Lake
Set Date: October 20
Briefing: November le 17
Public Hearing: November 10 &17& Dec 1
Potential Action: December 1-8
This would allow adequate time for staff preparation, outreach and engagement, and
accommodating the end of the year schedule. Staff proposes to send out the information
to interested parties and post to open city hall the week of October 20. This will give the
public more time to provide feedback before the briefing and public hearing.
Does the Council support this early advertising?Cindy Gust-Jenson,
Executive Council Director,said prior discussion was held about getting
the Council's permission to do early advertising on several projects in
order to get them finalized before the end of the year. She asked if Council
Members wanted to start the advertising now or hold the briefings first?A
majority of the Council was in favor of starting early advertising.
Discussion was held on Campaign Finance. Councilmember Mendenhall
said she still had questions regarding proposed contribution limits.She
said she felt proposed amounts were arbitrary.Ms. Gust-Jenson asked
Councilmember Mendenhall to meet with Staff(Sean Murphy) and give
him her questions so they could be included in the staff report.
Discussion was held on addressing the Sugar House issue discussed at a
prior meeting. Councilmember Adams said the Council talked about
having a hearing on November 1 rh.Ms. Gust-Jenson said discussion was
held about holding off until Staff could find out how long it would take
Planning to prepare an ordinance and get it processed through the
Attorney's Office. Councilmember Adams said the Council would delay
scheduling a hearing and publishing until the documents were
transmitted to the Council.
November 10, 2015
City Council Announcement
November 10, 2015
Information Needed by Council Staff 8:23:35 PM
1. Plan Salt Lake
Plan Salt Lake is asking whether the Council wants to put this in before the end of
the year or wait until January.
➢ Due to timing available for briefing items, would the Council support putting
the Plan Salt Lake follow-up briefing and Council action into January?
No, the Council agreed to conclude the Plan Salt Lake briefing and
action before the end of the year.
2. Early advertising for Pedestrian and Bicycle Master Plan Schedule The
following dates have been identified for the Pedestrian and Bicycle Master Plan
discussion. This schedule has been identified in an effort to schedule time for this topic to
preserve all options for the Council.
Briefing and set date Nov 17
Public Hearing Dec 1
Action Dec 8
➢ Does the Council support this early advertising? Yes
3. Annual Calendar
Each year, an annual calendar of the Council Meeting dates must be posted for the public. The
times or meetings may change throughout the year as unexpected needs arise. Below is a list of
general questions for the months where holidays or a conference may pose options for the
Council. The month-by-month calendar includes potential meeting dates, but can be changed
based on the Council's preferences. This will be posted once the Council approves it and then
reviewed with the new Council after the first of the year.
General Questions /Double Checking:
1. The Council may want to review the holidays for 2016 (listed in. on the calendar -
Attachment A)to see if they pose any conflicts for Council Meetings or preparation.
Item 8 Page 1 of 3
Meeting of November 10, 2015
January:
2. The Council generally holds a retreat toward the beginning of the year. Some years, it
has been held on a fourth Tuesday or day in addition to the Council's typical three
meetings. Other years, the Council has chosen to take one of the three Tuesday meetings
and use the time for the retreat.
February: (None)
March:
3. In March, the NLC conference conflicts with the second Tuesday of the month (March
8). To accommodate this, does the Council want to add a third meeting on the fourth
week? If so, the meetings would be March 1, 15, and 22. (Please note- The U of U Spring
Break is March 12 -19.)
April:
4. In April, the APA conference conflicts with the first Tuesday of the month (April 5).
i. To accommodate this, does the Council want to hold a third meeting the
fourth week? If so, the meetings would be April 12, 19 and 26.
ii. If the Council elects to have three meetings, when would you
prefer to hold the formal meetings? Should one be scheduled earlier, on
the RDA meeting night(April 12)? Or at the two later meetings?
May/June:
5. Typically, the Council meets every Tuesday in May and early June to allow adequate
time for budget briefings and discussion before the adoption deadline of June 22. Does
the Council also want to designate some Thursdays in May and June as placeholders in
case additional briefing or discussion time is needed?
July/August:
6. The Council generally holds two meetings in each July and August to recognize the
summer months. To support the Council's summer schedules, when should meetings be
scheduled? The calendar below anticipates avoiding holidays and Night Out Against
Crime.
September:
7. In some years, the Council has held a second retreat later in the year. Would the Council
like to put a placeholder date on the calendar for a fall retreat?
October:
8. In October, the Rail-Volution conference conflicts with the second Tuesday of the
month (October 11). Does the Council want to avoid holding a Council Meeting that
night? And if so, does the Council want to schedule a third meeting on the fourth week
of the month? If so, the meetings would be October 4, 18, and 25.
Updated: ii/io/2oi5 3:26 PM Item 8 Page 2 of 3
Meeting of November 10, 2015
November:
9. In November, no meeting is scheduled on November 8 in observance of elections. In
addition, the NLC conference in Pittsburgh begins on Wednesday, November 16. Does
the Council want to avoid holding a Council Meeting on November 15 to allow for
travel time for anyone interested in attending the conference? If so, a second meeting
date would fall on the Tuesday of Thanksgiving week. Meetings would be either
November 1 and 15 or November 1 and 22.
December: (None)
ATTACHMENTS:
• 2016 Annual Calendar Meeting Schedule ii-o5-20:n5 (PDF)
Cindy Gust-Jenson asked Council Members to review the annual meeting
calendar for 2016 and requested feedback as soon as possible. She stated
that the calendar would not be adopted until January in order to give new
Councilmember's an opportunity for review.
November 17, 2015
City Council Announcements
November 17, 2015
Information Needed by Council Staff
1. 7:11:46 PM Historic District — Agenda Item 1
➢ Does the Council support seeing the Administration move ahead with the Staff
work,per the usual process?
Council Executive Director Cindy Gust-Jenson explained this relates to the Planning
Director's written report on the Yalecrest-Hillside Park Local Historic District as
listed on the work session agenda. The Council conducted a brief Straw Poll and
unanimously determined approval to move ahead with Staff work. (Councilmember
Luke was absent from the meeting)
2. 7:12:38 PM Early advertising for Street Lighting Districts (Lot,
Lot and Lo3) Special Assessment Areas Schedule (Depending
upon the outcome of the Council's briefing, this advertising may
not be necessary.)
The following dates have been identified for the Council's follow-up policy discussion
regarding the negative fund balances associated with Special Lighting Districts Loi,
Updated: ii/io/2015 3:26 PM Item 8 Page 3 of 3
Meeting of November 10, 2015
Lot and Lo3. This schedule has been identified in an effort to schedule time for this
topic to preserve all options for the Council.
Briefing and set date Nov 17
Public Hearing Dec 1
Action Dec 8
➢ Does the Council support this early advertising?
Ms. Gust-Jenson explained per Council direction in the work session briefing, this
early advertising was no longer necessary.
3. 7:12:48 PM Early advertising for Zoning Text Amendment
(Attachment #1)
This item has not been scheduled by the Chair. Staff was requesting the feedback in
order to preserve the Council's options. The zoning text amendment initiated by the
Council that will enable occupancy of the 700 E. 90o S. new construction is on its way
from the Administration. The developer is requesting for adoption by the end of the
year.
Briefing and set date Dec 1
Public Hearing &tentative action Dec 8
➢ Does the Council support this early advertising?
Ms. Gust-Jenson explained Staff expected they would have received the transmittal
for this proposal by now. She inquired if the Council would like to preserve their
timing options to advertise for a public hearing for the zoning change just in case.
The Council unanimously recommended Staff set a timing placeholder to facilitate
this item upon receipt.
December 1, 2015
Revised City Council Announcement
December 1, 2015
Information Needed by Council Staff 2:07:22 PM
Announcements with attachments
A. Council Legislative Timing Items
In transitions there are routinely questions that come up about
balancing the desire of officials in office to wrap up issues with the
desire from incoming officials to have a voice in key decisions they
will be significantly influenced or restricted by. The proposed master
plan is scheduled for discussion during the work session. The following
three items involve the City Council determining when the items should
be scheduled for formal action:
Updated: ii/io/2015 3:26 PM Item 8 Page 4 of 3
Meeting of November 10, 2015
i. Plan Salt Lake - Timing
ie Does the Council want to process and vote on Plan Salt Lake
this calendar year or defer to after the first of the year to
allow for input from incoming elected officials?
ii. Bicycle and Pedestrian Master Plan
➢ Does the Council want to process and vote on the Bicycle
and Pedestrian Master Plan this calendar year or defer to
after the first of the year to allow for input from incoming
elected officials?
Councilmember Garrott said he wanted to discuss Plan Salt Lake and Pedestrian
and Bicycle Master Plans together.
Councilmember Luke said he thought the Council should give the new Council
Members and Mayor a limited timeframe to provide input (set firm response
date - potentially March 2016) Councilmember LaMalfa suggested the Council
adopt the plans and then ask the Administration to amend them through the
normal master plan amendment process. Councilmember Mendenhall said these
were policy documents and the Council was the policy making body and the
plans could always be amended.
Councilmember Rogers said the Northwest Quadrant and the Bike/Pedestrian
plans had conflicting routes and was supportive of postponing the decision
until that could be figured out and coordination made between both plans.
Councilmember Garrott said there should be no paths in natural areas.
Councilmember Adams asked if Plan Salt Lake was reviewed by various
departments like Fire and Police. Nichol Bourdeaux, Mayor's Deputy Chief of
Staff, said City departments were involved at the beginning of the process.
Councilmember Garrott said there were two choice for each plan : 1) move
ahead with a Council vote (new Administration could amend plans later) or 2)
don't move ahead but make legislative intent or find another mechanism to
require a proposal/response back from the Administration by a specific date
that the Council to vote on. Cindy Gust-Jenson, Executive Council Director,
said the Council could adopt the plan with the understanding it would become
effective on a specific date unless the Council received a substitute
proposal from the Administration.
Straw Poll: Support to keep Plan Salt Lake on the agenda for formal
consideration before the end of December. Council Members LaMalfa, Penfold,
Adams, Mendenhall were in favor. Council Members Garrott, Luke, and Rogers
were opposed.
Straw Poll: Support to keep the Pedestrian and Bicycle Plan on the agenda for
formal consideration before the end of December. Council Members LaMalfa,
Penfold, Adams, and Mendenhall were in favor. Council Members Garrott, Luke,
and Rogers were opposed.
iii. Board Appointment Interviews
Agendas through the end of 2o15 have limited time available for the
current number of pending items.
Updated: ii/io/2015 3:26 PM Item 8 Page 5 of 3
Meeting of November 10, 2015
➢ Should the Council approve new appointments and/or re-appointments to
boards and commission forwarded by the current City Administration by
the end of the calendar year or wait to allow the incoming City
Administration to forward appointments after it takes office?
Ms. Gust-Jenson said there were some potential appointments that Staff needed to check on
to see if there were compelling reasons to process before the end of the year. Councilmember
Garrott said Council would process the ones that were essential to the functioning of the
board(such as needing a quorum). Councilmember Mendenhall said she preferred to see
nominees early enough in the process to allow time for the Council to consider other
candidates. Councilmember Garrott said he felt the structure/timing of the "Advice and
Consent"process needed to be changed for board appointments. Councilmember LaMalfa
said the Mayor always had the ability to remove board members and felt the current process
was appropriate.
Straw Poll:Support to move ahead with all board appointments. Council Members
Mendenhall, Penfold, Rogers, and LaMalfa were in favor. Council Members Adams, Garrott
and Luke were opposed.
B. 3rd and 4th Quarter Housing Reports Scheduling Question
(Attachment 1 and 2)
The Council Office has received the Quarterly Housing Report for the Third and
Fourth Quarter, FY 2o14-2o15.
Does the Council want to schedule a briefing?No. Ms. Gust-
Jenson said Staff would work with Council Members who had
questions.
C. 2016 Annual Calendar
Each year, an annual calendar of the Council Meeting dates must be posted for the
public. The times or meetings may change throughout the year as unexpected needs
arise. Below is a list of general questions for the months where holidays or a
conference may pose options for the Council. The month-by-month calendar includes
potential meeting dates, but can be changed based on the Council's preferences. This
will be posted once the Council approves it and then reviewed with the new Council
after the first of the year.
General Questions/ Double Checking:
1. The Council may want to review the holidays for 2016 (listed in on
the calendar-Attachment A) to see if they pose any conflicts for Council Meetings or
preparation.
January:
Updated: ii/io/2015 3:26 PM Item 8 Page 6 of 3
Meeting of November 10, 2015
2. The Council generally holds a retreat toward the beginning of the year.
Some years, it has been held on a fourth Tuesday or day in addition to the Council's
typical three meetings. Other years, the Council has chosen to take one of the three
Tuesday meetings and use the time for the retreat.
February: (None)
March:
3. In March, the National League of Cities (NLC) conference conflicts with
the second Tuesday of the month (March 8). To accommodate this, does the Council
want to add a third meeting on the fourth week? If so, the meetings would be March 1,
15, and 22. (Please note-The U of U Spring Break is March 12 -19.)
April:
4. In April, the American Planning Association (APA) conference conflicts
with the first Tuesday of the month (April 5).
i. To accommodate this, does the Council want to hold a third meeting the
fourth week? If so, the meetings would be April 12, 19 and 26.
ii. If the Council elects to have three meetings, when would you prefer to
hold the formal meetings? Should one be scheduled earlier, on the RDA meeting night
(April 12)? Or at the two later meetings?
May/June:
5. Typically, the Council meets every Tuesday in May and early June to allow
adequate time for budget briefings and discussion before the adoption deadline of
June 22. Does the Council also want to designate some Thursdays in May and June as
placeholders in case additional briefing or discussion time is needed?
July/August:
6. The Council generally holds two meetings in each July and August to
recognize the summer months. To support the Council's summer schedules, when
should meetings be scheduled?The calendar below anticipates avoiding holidays and
Night Out Against Crime.
i. It should be noted that we will also need to coordinate with Salt Lake
County on a placeholder for Truth in Taxation. Should that count as one of the two
August meetings or shall a third meeting be scheduled?
September:
7. In some years, the Council has held a second retreat later in the year.
Would the Council like to put a placeholder date on the calendar for a fall retreat?
October:
8. In October, the Rail-Volution conference conflicts with the second
Tuesday of the month (October 11). Does the Council want to avoid holding a Council
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Meeting of November 10, 2015
Meeting that night?And if so, does the Council want to schedule a third meeting on the
fourth week of the month? If so, the meetings would be October 4, 18, and 25.
November:
9. In November, no meeting is scheduled on November 8 in observance of
elections. In addition, the NLC conference in Pittsburgh begins on Wednesday,
November 16. Does the Council want to avoid holding a Council Meeting on November
15 to allow for travel time for anyone interested in attending the conference? If so, a
second meeting date would fall on the Tuesday of Thanksgiving week. Meetings would
be either November 1 and 15 or November 1 and 22.
December: (None)
Ms. Gust-Jenson said the 2016 annual meeting calendar needed to be published before the
end of the year and asked Council Members to provide Staff with feedback. She said the
proposed calendar was given to new Council Members and Mayor.
ADDITIONAL DISCUSSION: Ms. Gust-Jenson said the Council Chair put two Housing Trust Fund
loans on the next agenda and the Council would receive a briefing on those before making a
formal decision.
December 8, 2015
City Council Announcements
December 8, 2015
For Your Information
M. ULCT Local Officials Day at the Legislature, 2016 (Attachment
A)
The Local Officials' Day at the Legislature is approaching and will be at the State Capitol &
Salt Palace Convention Center on Wednesday, January 27, 2016, from 8am —2pm. Each
year, one day is set aside during the annual legislative session for local officials and youth to
meet with legislators. Please let staff know if you would like to attend.
Cindy Gust-Jenson, Executive Council Director briefed the Council on ULCT Local Officials
Day. She said the Council pays the registration for the Youth City Council to attend.
N.National League of Cities Congressional City Conference, 2016
(Attachment B)
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Meeting of November 10, 2015
The National League of Cities (NLC) Congressional City Conference in Washington, D.C. is
Saturday, March 5, through Wednesday, March 9, 2016. The conference hotel fills up very
fast, so please let staff know if you are interested in attending.
Ms. Gust-Jenson briefed the Council on the National League of Cities Congressional City
Conference. She stated that reservations need to be set up as soon as possible, she will email
the Council with a confirmation deadline.
Ms. Gust-Jenson asked Council to keep in mind the Legislative Breakfast to be held in
January, scheduling will be coordinated with the Mayor Elect.
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