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01/01/2012 - Work Session - Announcements January 3, 2012 ADDITIONAL City Council Announcements January 3, 2012 A. 3:04:30 PM Information Needed by Council Staff 1. The mayor has invited the Council to participate in the Mayor's Education Summit on Wednesday, January 11, 2012, from 4:30 p.m. to 6:30 p.m. at the City and County Building. It will be hosted by the City in conjunction with the National League of Cities and the Lumina Foundation, and will primarily be a presentation and discussion in an effort to increase the percentage of Salt Lake City residents with high-quality degrees and credentials. Salt Lake City was one of only 10 cities in the nation selected to participate in this program. Are any Council Members available or interested in attending? Councilmember Love said she had RSVP'ed 2. On the 2012 calendar approved by the Council, the Council retreat was listed tentatively on Tuesday, January 24th, Tuesday, January 31' and Tuesday, February 28th 2012. Does the Council have a preference on which date to hold the retreat of the dates provided (calendar attached)? Ms. Gust-Jenson read the dates. Councilmember Love said the new Council leadership should choose the date. 3. This year the National League of Cities is holding the Congressional City Conference Monday, March 12, 2012 —Wednesday, March 14, 2012, with pre- conference activities Saturday, March 10, 2012 —Sunday, March 11, 2012. The deadline for lodging is Monday, February 13, 2012 and early registration ends Wednesday, March 7, 2012. Are any Council Members available or interested in attending? Ms. Gust- Jenson said feedback was needed soon. 4. This year the American Planning Association National Conference will be in Los Angeles, CA, Saturday, April 14, 2012—Tuesday, April 17, 2012. The early registration deadline is Thursday, February 16, 2012. Are any Council Members available or interested in attending? Ms. Gust- Jenson said feedback was needed soon. 3. Reminder The Annual Legislative Breakfast is scheduled for Monday,January 9, 2012 and will be held at the Leonardo (209 East 500 South) from 7:30 a.m.to 9 a.m. Parking is available right in the library garage or along 200 East. January 10, 2012 ADDITIONAL City Council Announcements January 10, 2012 B. Information Needed by Council Staff 1. Utah League Legislative Policy Committee Open Position The end of City Council Member J.T. Martin's term has left an opening on the Utah League of Cities and Town's Legislative Policy Committee. The committee addresses legislative issues of common interest to all Utah cities. Because Council Member Carlton Christensen is the Utah League's First Vice President, the City has five voting positions on the Policy Committee. Mayor Ralph Becker, Planning Director Wilf Sommerkorn, Council Member Christensen and Council Member Soren Simonsen hold the other four voting positions. One of the new Council Members has indicated an interest in succeeding former Council Member Martin to serve on the Committee. How would the Council like to proceed in filling the remainder of the term for the open position? Ms. Gust-Jenson said Councilmember Luke expressed interest in the position. A majority of the Council was in favor. Councilmember Simonsen said he was serving on the Association of Municipal Councils which was also a League function. He said his Chair duties would prohibit him from continued service and suggested having another Council Member fill in. Ms. Gust-Jenson said they would include the issue on the next set of announcements. 2. Liberty Heights Rezone Request to draft an ordinance and to initiate a petition to rezone the property located at 1073 East 1300 South, from R-1-5,000 to CN. The property owner is currently using the home to conduct administrative tasks supporting the commercial business, Liberty Heights Fresh, located on the adjacent parcel (1290 South 1100 East). Both parcels are owned by the same owner and he supports the rezone so that he may continue his operations in the building. The parcel was split zoned during the zoning rewrite. According to the City ordinance, "If a district boundary splits a parcel at a depth of less than thirty feet (30') or an average of thirty feet(30') in the case of irregular shaped parcel, then the entire parcel is considered zoned the majority district that covers the parcel" (21A.22.030). The majority of this parcel is located in the R-1-5000, therefore, this parcel is recognized as residential. Is the Council supportive of this request? Ms. Gust-Jenson asked if the Council was ok with holding off this week. The Council said yes. This relates to a Council Policy on initiating petitions. The Council may wish to reconsider the policy to allow Council Members to initiate petitions on behalf of private parties. 3. City Creek Walking Tour The Presiding Bishopric has approved the Council to take a walking tour through City Creek. The Council appears to be available Tuesday, January 31, 2012 from Noon to 2:00 p.m.; or Friday, January 20, 2012 10:00 a.m. to Noon or Noon to 2:00 p.m. Would the Council be interested in meeting one of these times to tour City Creek? Ms. Gust-Jenson said they would hold a discussion on this during the Chair/Vice Chair meeting. C. Grants for Council's Review - The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items. A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. 1) Historical Records Preservation—Mini grant a) Purpose/ Goal of the Grant: to purchase preservation materials for the City's historical documents and records managed by the City Recorder's Office.. b) Grant amount: $500 from the Utah State Historical Records Advisory Board. c) Match Requirement: 100% (proposed to be fulfilled from the Recorder's Office approved 2011-12 budget) 2) Clean Fuels Grant—Purchase of Compressed Natural Gas Vehicles a) Purpose/ Goal of the Grant: funds would be used toward the higher cost of Compressed Natural Gas (CNG) vehicles in the City's fleet—namely a street sweeper and aerial tower truck for Urban Forestry. Both vehicles were part of a fleet CNG purchase already planned. b) Grant amount: $70,000 from the Utah Division of Air Quality. c) Match Requirement: 50% satisfied by the other CNG vehicle purchases already planned. 3) YouthCity Apprenticeship Program a) Purpose/ Goal of the Grant: funds would cover the cost for five youths to participate in a new youth employment initiative of placing low-income minority youths in an 8-week paid apprenticeship within a City department with an employee mentor. The $4,000 would cover the cost of five participants. The new initiative would be aimed at providing placements for 20 youths. b) Grant amount requested: $4,000 through the U.S. Conference of Mayors Summer Youth Campaign 2012. c) Match Requirement: none. 4) YouthCity Operations Funding a) Purpose/ Goal of the Grant: funds would be used toward the ongoing Operations costs for the YouthCity program. b) Grant amount requested: $20,000 from the George S. & Dolores Dore Eccles Foundation Community Giving program c) Match Requirement: none. January 17, 2012 ADDITIONAL City Council Announcements January 17, 2012 D. Information Needed by Council Staff 1. Liberty Heights Rezone Request to draft an ordinance and to initiate a petition to rezone the property located at 1073 East 1300 South, from R-1-5,000 to CN. The property owner is currently using the home to conduct administrative tasks supporting the commercial business, Liberty Heights Fresh, located on the adjacent parcel (1290 South 1100 East). Both parcels are owned by the same owner and he supports the rezone so that he may continue his operations in the building. The parcel was split zoned during the zoning rewrite. According to the City ordinance, "If a district boundary splits a parcel at a depth of less than thirty feet (30') or an average of thirty feet(30') in the case of irregular shaped parcel, then the entire parcel is considered zoned the majority district that covers the parcel" (21A.22.030). The majority of this parcel is located in the R-1-5000, therefore, this parcel is recognized as residential. Is the Council supportive of this request? This relates to a Council Policy on initiating petitions. It is Staff's understanding that a number of Council Members may want to change the existing policy so that Council Members may initiate petitions on behalf of private parties. The current policy on initiating petitions is attached. Councilmember Garrott was in favor of changing the policy. Councilmember Simonsen said he wanted to hold off on any further discussion on the policy itself because it will probably be a subject at the Council's retreat next Tuesday. He asked for a straw poll. All Council Members were in favor of moving this item forward. 2. Association of Municipal Councils (Associated with the Council of Governments (COG) At the January 10, 2012 Council Meeting, Council Member Soren Simonsen indicated he was serving with this association and due to his responsibilities as Council Chair will no longer be able to continue to serve. Council Member Simonsen suggested having another Council Member take his place. How would the Council like to proceed in filling the remainder of the term for the open position? Cindy Gust-Jenson said staff needed to hear from any Councilmember interested in serving on the body. 3. Local Officials Dav: Legislative Lunch On Wednesday, January 25, 2012 is Local Officials day at the Legislature, this year the Luncheon will be at 12:15 p.m. at the Grand America Hotel with guest speaker Clayton Christensen. The deadline to register is tomorrow, Wednesday, January 18, 2012. Council Members Carlton Christensen and Charlie Luke have indicated that they would like to attend. Are there other Council Members interested in attending? She said Council Members Christensen and Luke were interested in attending. 4. Tracy Aviary New Visitor Center Opening Tomorrow The date for this event has changed to tomorrow at 3:00 p.m. Since the date has changed, two Council Members that were planning on attending cannot attend. There is a 5 minute speech scheduled on the agenda at 3:15 p.m. from a Council Member. Are there Council Members interested in attending? Is there a Council Member available to speak for 5 minutes? Councilmember Love had planned to speak but the date and time of the event were changed so she can't make it. Councilmember Penfold said he would plan to attend. January 31, 2012 ADDITIONAL City Council Announcements January 31, 2012 E. Information Needed by Council Staff 5. Newsletters for Public Utilities Mailing At the beginning of each calendar year, the Public Utilities Department identifies available months for Council Members to include a Council District newsletter insert as part of the Public Utilities mailing. Available months are: • March • November • December Please let Council staff know if you are interested in utilizing the Public Utilities mailing for a newsletter and the month you wish to publish a newsletter. For Council Members interested in March, Council staff would need to complete the newsletters by the end of February to meet the Public Utilities mailing date. The Public Utilities Department prefers to keep the number of District newsletters to a maximum of three for each month. This equates to nine available mailings for the year. If each Council Member took the opportunity to send out a newsletter, two slots would remain. How would the Council like to utilize the two extra slots? Council Members wanted a list of what months each Councilmember used last year. Ms. Gust- Jenson said they would come back with that information. Ms. Gust-Jenson said Councilmember LaMalfa wanted to send a newsletter in March and Council Members Garrett, Luke and Love could do them but they weren't specifically requesting to do one in March. Councilmember Simonsen asked if the Council Members were interested in reviewing the mailing analysis. Ms. Gust-Jenson said staff had the information and they could get the information to the Council. Councilmember Sorensen said they could reschedule this item to the next meeting's announcements. 6. Retreat Follow-up a) Council Chair Simonsen will propose an action plan to follow-up on the Council's retreat. Councilmember Simonsen said some philosophy and vision statements were developed at the retreat last fall and were reviewed as part of the retreat last week. He said he felt it would be useful for the Council to refine the statements and have a resolution adopting them as policy statements that would be used by the Council internally. He said the Council could also consider how to put them all the statements together in a broader policy statement that the Council could adopt formally as a City wide comprehensive policy statement. He said he wanted to take one of the statements each month for the next few months so by the end of summer or early fall they would have several completed and could hold a follow-up discussion in a midyear retreat about how they could be compiled and moved forward. Councilmember Simonsen said he wanted to give up to an hour in each of the next three meetings to talk about them. He said the Council would be starting the meetings at 2:0o p.m.to give the Council a little bit more time to focus on these Council initiatives. Ms. Gust-Jenson said Council staff was going to check in with each Council Member before next week because as time great short at the end of the retreat not everyone had a chance to express priorities. She said if Council Members had some thought about this they could share those thoughts with Lehua Weaver. b) If the Council elects to use available Tuesdays for additional meeting time, following is a list of Tuesdays without meetings already scheduled.None of these have been checked with Council Members,except February 28 and Council Member Penfold indicated a conflict.The list of Tuesdays without meeting or conference conflicts: Councilmember Simonsen said they had a number of Tuesdays that were not scheduled for Council meetings.He asked given the backlog of some issues that had been around for awhile, would the Council like to tentatively hold some of these Tuesdays throughout the year as possible work session dates. All Council Members were in favor of starting the meetings at 2:00 p.m.to see how far they could get with the statements before adding extra meetings. • Tuesday,February 28 • (In March,there are 3 Tuesday meetings,and the NLC conference overlapping the other Tuesday) • (In April,there are 3 Tuesday meetings and the other Tuesday overlaps with the APA conference) • Tuesday,May 22 and 29th are reserved as tentative for Budget work sessions. • Tuesday,June 26 (Primary Election night) • Tuesday,July 3 • Tuesday,July io • Tuesday,August 7(Meeting cancelled for Night Out Against Crime) • Tuesday,August 28 • Tuesday, September 25 • Tuesday, October 3o • Tuesday, November 6 (Election night) • Tuesday, December 18 7. APA Conference Ms. Gust-Jenson said one additional Councilmember had expressed interest in going so if anyone else was interested please let Council staff know so they could get that taken care of early. February 7, 2012 City Council Announcements February 7, 2012 F. 2:50:59 PM Information Needed by Council Staff 8. Follow-up information regarding Newsletters for Public Utilities Mailing Here is a review of Council District newsletters that were sent in 2011: • February: Districts 2, 4, and 6 • August: Districts 1 and 5 • December: District 7 Council District 3 did not utilize the Public Utilities mailing for 2011 At the beginning of each calendar year, the Public Utilities Department identifies available months for Council Members to include a Council District newsletter insert as part of the Public Utilities mailing. Available months are: • March (Council Member LaMalfa expressed interest in this month last week) Council Members Love, and Garrott are available but not asking. • November Council Members Penfold, Luke and Simonsen • December (Limited to an 8.5x11 size newsletter) Councilmember Christensen Please let Council staff know if you are interested in utilizing the Public Utilities mailing for a newsletter and the month you wish to publish a newsletter. For Council Members interested in March, Council staff would need to complete the newsletters by the end of February to meet the Public Utilities mailing date. The Public Utilities Department prefers to keep the number of District newsletters to a maximum of three for each month. This equates to nine available mailings for the year. If each Council Member took the opportunity to send out a newsletter, two slots would remain. How would the Council like to utilize the two extra slots? 9. At the Council's retreat the Council indicated a desire to send formal communication to the Administration regarding the Council's priorities for the upcoming FY 2013 budget. The Administration will start putting the FY 2013 budget together shortly, so the Chair and Vice Chair would like to send this communication by the end of February. Staff will come prepared for the work session on the 14th with general language based on the Council's priority/focus areas identified at the retreat. If Council Members would like to include any specific items in this communication,please come prepared with these items for the February 14th work session. They can then be discussed for inclusion in this communication. February 14, 2012 City Council Announcements February 14, 2012 G. For Your Information 10. Legislative Updates There are a couple of legislative issues and staff will be talking with Council Members as more information is available. Some may result in a recommendation for Council action. One relates to idling, another is Landlord/Tenant initiative. Ms. Gust-Jenson said the City's idling ordinance was under close scrutiny and there had been some suggestions made at the Legislature of ways the City could change that ordinance to make it more palatable/educational as opposed to punitive. She said the Council would receive more information as soon as it is delivered to staff. She said the Council may be asked to officially consider some of those changes. Ms. Gust-Jenson said a couple of issues regarding the landlord/tenant initiative might come up. She said one administrative issue had already been corrected. She said there were a lot of misconceptions which had been clarified. She said anything the Council staff learned would be forwarded to Council Members in the next few days. 11. Letter Regarding Budget Priorities In your packets, staff has provided a draft of a letter to be sent to the Mayor regarding budget priorities. If the Council Members want to review the letter, staff will check in during the week to get any items to add and it will be discussed again next week at the February 21st work session. Ms. Gust-Jenson said the Council packet contained a draft letter regarding budget priorities which was intended to get Council Members started. She said in the interest of time, staff would check back with each Council Member this week to see what Members would like added and then we can bring it back on February 21st for review by the entire group. 12. Council Work Session Start Time The Council Meeting Work Session will continue to start at 2:00 p.m. for the coming months to allow for the discussion of the Council's Policy Statements. Ms. Gust-Jenson said there had been discussion about whether to continue the 2:00 start time. A majority of the Council was in favor of continuing the 2:00 start time. February 21, 2012 City Council Announcements February 21, 2012 H. 2:07:40 PM Grants for Council's Review - The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items. A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. Jennifer Bruno said if Council had any questions to let staff know. 5) Silver Lake Nature Center Exhibits (1 of 2)—Burton Foundation a) Purpose/ Goal of the Grant: toward the creation of watershed education exhibits for visitors of the Silver Lake Nature Center and Lake area. b) Grant amount: $25,000 from the R. Harold Burton Foundation annual grant program c) Match Requirement: none 6) Silver Lake Nature Center Exhibits (2 of 2)—Royal Bank of Canada a) Purpose/ Goal of the Grant: funds would be used toward the higher cost of Compressed Natural Gas (CNG) vehicles in the City's fleet—namely a street sweeper and aerial tower truck for Urban Forestry. Both vehicles were part of a fleet CNG purchase already planned. b) Grant amount: $50,000 from the Royal Bank of Canada's Blue Water Project: 2012 Leadership Grant c) Match Requirement: 100%: $10,000 from the current fiscal year Public Utilities budget and $40,000 from next year's Public Utilities budget 7) "Use Only as Directed"Public Awareness Campaign a) Purpose/ Goal of the Grant: continue existing public awareness campaign. b) Grant amount requested: $490,000 from Purdue Pharma L.P. —Purdue Grants & Giving Healthcare c) Match Requirement: 100% in contractual services and partnerships 8) YouthCity Operations Funding a) Purpose/ Goal of the Grant: equipment& computer purchases, stipends for youth employment program, wages & benefits for one new seasonal employee position. b) Grant amount requested: $70,000 from the Daniels Fund Youth Development Grant c) Match Requirement: none. d) *New Position*: one seasonal employee will be funded with the grant March 6, 2012 ADDITIONAL City Council Announcements March 6, 2012 2:42:52 PM Jordan River The Council may hold a discussion about reconsidering the Council's action of February 21, 2012 which adopted a resolution to join the Jordan River Commission and identifying Council Chair Soren Simonsen as the City's representative on the Commission and Council Member Kyle LaMalfa as the alternate. Cindy Gust-Jenson said the City Attorney Ed Rutan's legal opinion was that the appointment to the Jordan River Commission was a Mayor's appointment not a Council appointment. Mr. Rutan said there was no case or statute which gave the answer. Councilmember Love said she would make a motion to recall her previous motion and then move to join the Jordan River Commission. Councilmember Simonsen said Salt Lake City should have a representative at the meeting next week. He asked that a representative be named this evening. David Everitt, Mayor's Chief of Staff said he would check with the Mayor. Information needed by Council Staff A. 3:23:21 PM Council Policy Review Based on retreat discussions, direction from the Chair and Vice Chair, and necessary updates, staff has prepared a few updates to Sections of the Council's Policy Manual. They are attached and relate to: 1) Internal content and usage guidelines for Social Media(please note that item b3 on this policy is an expansion of service), and 2) Council Members' communications equipment and reimbursements. Is the Council okay with the proposed changes? B. 3:33:18 PM Emergency EOC Activation Excercise An Emergency Operation Center (EOC) Activation Exercise is scheduled on Tuesday March 13th at 9am— Ilam in the COW (Room 326) with Cory Lyman. During this exercise you will be going over catastrophic event(earthquake) activation and"degraded" EOC and communications processes. Cory will also review the HAZUS Data they have and the enormous scope of the Salt Lake Valley earthquake damage. Councilman Christensen and Cindy Gust Jenson attended the previous exercise. Are any of the Council Members able to attend the exercise on the 13th? For Your Information A. 3:35:26 PM Visit Salt Lake 2012 Annual Dinner & Dianne Nelson Binger Scholarship Fundraiser The Event is on Thursday, March 8, 2012 at 6pm—9pm—Natural History Museum of Utah—301 Wakara Way, Salt Lake City. Complimentary parking available at the Museum. RSVP online. 6:00 pm - 6:30 pm Registration Reception 6:30 pm - 7:45 pm Dinner/Business Meeting 7:45 pm - 9:00 pm Dessert and Visit the Museum Please let Council Staff know if you would like to attend. B. 3:35:40 PM University of Utah think tank Randy L. Dryer, a professor at the University of Utah has been teaching a year-long Think Tank on Transparency and Privacy in the University's Honors College this past Fall semester. The students in the Think Tank studied the issues of government transparency and are now working on a practical project. The students have drafted a set of transparency "best practices" for local governments to endorse and implement as financial resources become available. On April 11, 2012 the students will have a public kickoff news event launching a state-wide campaign seeking to have every city, town and county in the state formally consider and, hopefully, endorse the best practices. At the request of Council chair/vice chair, attached is a copy of the five transparency best practices for local governments drafted by the students. According to Randy Dryer, the campaign has the backing of several community and news media organizations If you wish to know more about the Think Tank, the course web site is located at http://campusguides.lib.utah.edu/honors. Several weeks ago KSL TV News did a live story on the Think Tank and the Deseret News also published a story about the course (news story is attached along with 5 best practices) See Attachments March 20, 2012 City Council Announcements March 20 2012 Information needed by Council Staff C. Legislative Action Items & Legislative Intents Is the Council interested in holding a lunch meeting next Tuesday,March 27 to discuss the pending Legislative Action Items and receive an update on the Legislative Intent Statements? Ms. Gust-Jenson said she had not heard back from everyone. She said it would not be worthwhile unless all Council Members were there. Council Members said they would attend. It will take some time to get through the list and it will help staff know which of the items the Council would like to pursue. Staff has identified 19 items so far from the long-term list that we think can be closed. It will also help the Administration know which requests should receive the most focus. Hopefully getting the Council's feedback on this will help define how the Council would like to allocate staffing resources. Are any Council Members interested in this approach? D. Police Radio Purchase (ATTACHMENT) The Administration would like to gauge the Council's support for a large purchase to upgrade the City's radio communication system. The purchase amount is approximately $4.3 million and will be reimbursed by Public Safety Building (PSB) bond funds and grant monies. The purchase was planned, but is occurring earlier than anticipated to take advantage of a pricing discount. If the Council is supportive, the Administration will move forward and the budget mechanics to process the grant funds will be handled in a future budget opening. Does the Council wish to move forward and/ or schedule a briefing for more discussion? Yes E. Congress for the New Urbanism: The New World The annual Congress for the New Urbanism (CNU) is the leading venue for New Urbanist education, collaboration, and networking. CNU members come from around the world to discuss development practices and public policies, learn from recent innovative work, and advance new initiatives to transform our communities. New Urbanism is the town planning movement dedicated to the restoration of existing urban centers, the reconfiguration of formless sprawl into real neighborhoods and diverse districts, the conservation of natural lands, and the preservation of our built legacy. New Urbanist communities are walkable, offer a diverse range of housing options, encourage a rich mix of uses, and provide welcoming public spaces. This year CNU 20 will be in West Palm Beach, Florida, Wednesday, May 9, 2012 thru Saturday, May 12, 2012. Next year it is in Salt Lake City. Council Chair Simonsen has been involved in recruiting this convention to Salt Lake City and would like to attend. Ms. Gust-Jenson said Councilmember Simonsen had been invited to attend and make a pitch for people to come to Salt Lake City. She asked if there were any objections to that. No objections were made. Councilmember Simonsen said the idea was to do this in instead of going to the planning conference in LA. For Your Information A. City Creek Center Preview Charity Gala There are two complimentary tickets available for each Council Member to attend this event tomorrow evening from 6:30 p.m. till 9:30 p.m. These tickets have been placed in your folder. If you choose not to attend,please return your tickets to the Front Office, and they will be returned to City Creek. Additional Item. Discussion was held on the monitors mounted on the west wall of the Work Session Room. Ms. Gust-Jenson asked Bill Haight to get more information/options for consideration. Mr. Haight said he would install 4 - 55" monitors for evaluation. He said additional monitors could be added later if needed. March 27, 2012 ADDITIONAL City Council Announcements March 27, 2012 I. 2:23:56 PM Information needed by Council Staff 1. The Council Office has received paperwork on alcohol regulations and small neighborhood business zoning. (The neighborhood business item we have had for some time, but it was held to process in conjunction with the alcohol regulation changes.) The Chair and Vice Chair have proposed setting the date on April 3 for an April 24 hearing and holding a briefing on April 10. Is the Council comfortable with this schedule? Council Members were ok with the suggested schedule. J. For Your Information 1. Salt Lake City is seeking applications for two positions on the Salt Lake City Public Library Board of Directors. Currently, the library Board is seeking applicants from City Council Districts 2 and 7 to fill three-year terms that will begin July 1. The Board desires applicants with financial expertise and applicants from diverse human, experiential, and economic backgrounds. Board members must be nominated by the Mayor and confirmed by the City Council. Ms. Gust-Jenson said they needed some applicants from the Council Members. She said the Mayor's Office was accepting applications. K. Grants for Council's Review - The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items. A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. 9) Salt Lake Police Museum—Preservation & Digitization of museum collection a) Purpose/ Goal of the Grant: funds will be used toward the preservation of historical Police memorabilia that will be displayed in the new Public Safety Building. Funds will be used toward professional services of repair, conservation, inventorying, and selecting items to be digitized. b) Grant amount: $10,000 from the Bay and Paul Foundations' Collections Care and Conservation program c) Match Requirement: 100% 10)Landscape Water Efficiencies Interactive Website a) Purpose/ Goal of the Grant: funds would be used to expand the existing plant database to include an advanced plant search tool and social networking component to further engage the Public. b) Grant amount: $30,551 from the US Depailuient of the Interior/Bureau of Reclamation's Water Conservation Field Services Program c) Match Requirement: 100%: met with existing staff hours dedicated to water conservation efforts, web license fees, and production of instructional videos. 11)Drug Free Communities Continuation Grant a) Purpose/ Goal of the Grant: continue existing efforts of the Mayor's Coalition and production of Brown Bag Series and supplies. b) Grant amount requested: $125,000 from the Substance Abuse & Mental Health Services Administration to the Mayor's Office Coalition on Alcohol, Tobacco, & Other Drugs c) Match Requirement: 150% -met through other participating City staff, volunteer hours, and mailings. 12)Hidden Hollow Revitalization Project a) Purpose/ Goal of the Grant: toward supplies and contract services to upgrade and install new elements in the Hidden Hollow Nature Area to interface with the Wilmington Gardens RDA project. b) Grant amount requested: $195,000 from the Redevelopment Agency (RDA) of Salt Lake City c) Match Requirement: none. 13)Gallivan Center Recycling Bins a) Purpose/ Goal of the Grant: donation of the cans will be used as recycling bins throughout the Gallivan Center. b) Grant amount requested: no stated cash value; 30 metal outdoor recycling bins from the Coca Cola Company Public Space Recycling Bins grant program c) Match Requirement: none. 14)E Pluribus Unum Prize—Migration Policy Institute a) Purpose/ Goal of the Grant: support the City's Office of Diversity & Human Rights work"to support the integration of immigrants into the Community." Specifically, the anti-discrimination program was submitted for consideration of the award. b) Grant amount requested: $50,000 from the Migration Policy Institute E Pluribus Unum Prize c) Match Requirement: none. 15)Salt Lake Recruiting Women into Law Enforcement program a) Purpose/ Goal of the Grant: funds will be used to print recruiting materials aimed at increasing the recruitment of women into law enforcement careers. b) Grant amount requested: $7,400 from the Berger-Marks Foundation to promote workers' rights and have an impact on social justice for women c) Match Requirement: 100% April 3, 2012 ADDITIONAL City Council Announcements April, 3, 2012 A. Information needed by Council Staff CED Small Business Resource Retreat 1. The Economic Development Division will be hosting a Small Business Resource Retreat on Wednesday,April 11,2012,7:30 a.m. - 1:00 p.m.at the Leonardo.Council Members are invited to attend all or part of the discussion as well as the informal networking luncheon that concludes the session from 12:00 p.m.—1:00 p.m.,also at the Leonardo. The purpose of the retreat is to gain a better understanding of the variety of resources currently available to small businesses in Salt Lake City,and discuss real and perceived gaps in resources and how to bridge those gaps in the most effective manner possible. Michelle Straube has been asked to facilitate the discussion and we hope the outcome helps guide City and external small business resources to be deployed to maximize benefits to our small business community. We anticipate about 40 individuals representing 20 small business organizations.The City's April Business Advisory Board meeting will be folded into the retreat as well. Are Council Members interested in attending? Council Members Love and Penfold are tentative. B. For your information Carlton's 100 Day Heart Challenge As a part of the 100 Day Heart Challenge that Carlton is participating in,IHC will do a series of films with him on walks around Salt Lake City. He would like to invite the Council to suggest their favorite 30 minute walk in their district, so that IHC can film in a variety of locations around Salt Lake City. Council Staff will be inquiring with IHC to get this film and use it in the Council's various media platforms. Council Members Penfold and Simonsen were interested. C. For your review Capital Facilities Plan —Debt and Capital Policies During the 10-Year Capital Facilities Plan discussion,the Council reviewed and suggested modifications to its Capital and Debt Management Polices. Attached are the changes in revision format,based on staffs understanding. Does the Council approve the Capital and Debt Management policy changes. (See attached revision document.) Councilmember Simonsen said he would like Item 5,Administration review of the progress of the 10-Year Capital Facilities Plan reviewed every other year. April 24, 2012 Additional City Council Announcements April, 24, 2012 1:10:12 PM Information needed by staff: A. Timeline for agenda items - Does the Council want to set the public hearing of an item before a briefing has been held? Ms. Gust-Jenson asked if it was acceptable to set public hearings before having briefings. Council Members were ok setting public hearings before briefings but wanted to hold a briefing before the hearing. Council Members wanted to know if a section could be put on the agenda of upcoming hearing dates. Ms. Gust-Jenson said they could move in that direction. Councilmember Simonsen asked if they wanted it to be public information. Council Members were in favor of it being public information. B. Revisions to the Idle Free Ordinance - According to the state code, the city has until 5/8/12 to adopt these revisions. Do Council members want a briefing or just schedule adoption? Council Members just wanted the item scheduled for adoption. C. Stan's Announcement: D-1 Central Business District Parking Regulations (Not Held) - Request to support initiating a petition to delete section 21A.30.020.D.3.e (D-1 Central Business District) of the City's zoning ordinance. - This provision is listed with other D-1 regulations intended to limit the construction of parking lots and parking structures to appropriate locations, typically interior to the block and behind a building with retail or other types of land uses fronting the street. - However, this provision seems contrary to the intent of the D-1 regulations and could even encourage the demolition of buildings to allow for parking lots/structures to be constructed along the street right-of-way. Is the Council supportive of this request? The citation is 21A.30.020.D.3.e,states: e. Parking lots,proposed as a principal use to facilitate a building demolition, shall be permitted as a conditional use with the approval of the planning commission pursuant to the provisions of chapter 21A.54 of this title, where it is found that the parking lot is: (1) Associated with a proposed principal land use; or (2) Shown to be necessary for an existing adjacent land use(s).Demand shall be demonstrated through affidavits or executed lease agreements for off site parking. Said lot shall be located within five hundred feet(500')of the principal use(s)that it is proposed to serve, and shall not exceed more than fifty percent(50%) of the required parking stall count for said use(s);or (3) Not associated with a principal land use or a specific increase in parking demand. The applicant shall document to the planning commission's satisfaction that there is a need for more commercial parking in a given area and, if so, it must participate in the overall downtown token program. April 24, 2012 Additional City Council Announcements April, 24, 2012 1:10:12 PM Information needed by staff: D. Timeline for agenda items - Does the Council want to set the public hearing of an item before a briefing has been held? Ms. Gust-Jenson asked if it was acceptable to set public hearings before having briefings. Council Members were ok setting public hearings before briefings but wanted to hold a briefing before the hearing. Council Members wanted to know if a section could be put on the agenda of upcoming hearing dates. Ms. Gust-Jenson said they could move in that direction. Councilmember Simonsen asked if they wanted it to be public information. Council Members were in favor of it being public information. E. Revisions to the Idle Free Ordinance - According to the state code, the city has until 5/8/12 to adopt these revisions. Do Council members want a briefing or just schedule adoption? Council Members just wanted the item scheduled for adoption. F. Stan's Announcement: D-1 Central Business District Parking Regulations (Not Held) - Request to support initiating a petition to delete section 21A.30.020.D.3.e(D-1 Central Business District) of the City's zoning ordinance. - This provision is listed with other D-1 regulations intended to limit the construction of parking lots and parking structures to appropriate locations, typically interior to the block and behind a building with retail or other types of land uses fronting the street. - However, this provision seems contrary to the intent of the D-1 regulations and could even encourage the demolition of buildings to allow for parking lots/structures to be constructed along the street right-of-way. Is the Council supportive of this request? The citation is 21A.30.020.D.3.e, states: e. Parking lots,proposed as a principal use to facilitate a building demolition, shall be permitted as a conditional use with the approval of the planning commission pursuant to the provisions of chapter 21A.54 of this title, where it is found that the parking lot is: (1) Associated with a proposed principal land use; or (2) Shown to be necessary for an existing adjacent land use(s). Demand shall be demonstrated through affidavits or executed lease agreements for off site parking. Said lot shall be located within five hundred feet (500) of the principal use(s) that it is proposed to serve, and shall not exceed more than fifty percent (50%) of the required parking stall count for said use(s); or (3) Not associated with a principal land use or a specific increase in parking demand. The applicant shall document to the planning commission's satisfaction that there is a need for more commercial parking in a given area and, if so, it must participate in the overall downtown token program. May 1, 2012 ADDITIONAL City Council Announcements May 01, 2012 Information needed by staff: G. 2:49:25 PM Land Use Petitions City Ordinance and State Code currently allow individual Council Members to initiate land use petitions. This is currently constrained by the Council policy that requires petitions to be submitted through a"legislative action"process, which required support of a majority of the Council. The Chair and Vice Chair have requested that staff amend that section of the Council's Policy Manual that outlines the process for initiating legislation to alleviate the conflict. Attached is a draft for the Council's consideration. There are options to how the Council may want this policy to be drafted, and Council staff can collect feedback and draft changes. Most Council Members were in favor of a co-sponsor for something that was applicable only to the sponsor's district and three (a sponsor, a co-sponsor and one other Councilmember) for something that was City wide. H. 3:11:46 PM Stan's Announcement: D-1 Central Business District Parking Regulations - Request to support initiating a petition to delete section 21A.30.020.D.3.e (D-1 Central Business District) of the City's zoning ordinance. - This provision is listed with other D-1 regulations intended to limit the construction of parking lots and parking structures to appropriate locations, typically interior to the block and behind a building with retail or other types of land uses fronting the street. - However, this provision seems contrary to the intent of the D-1 regulations and could even encourage the demolition of buildings to allow for parking lots/structures to be constructed along the street right-of-way. Councilmember Penfold requested that the City Council petition the Planning Commission and Planning Staff to examine the issue and bring back a recommendation for a text change. Is the Council supportive of this request? Most Council Members were in support of the request. An application process will be started. The citation is 21A.30.020.D.3.e,states: e. Parking lots,proposed as a principal use to facilitate a building demolition,shall be permitted as a conditional use with the approval of the planning commission pursuant to the provisions of chapter 21A.54 of this title, where it is found that the parking lot is: (1) Associated with a proposed principal land use; or (2) Shown to be necessary for an existing adjacent land use(s). Demand shall be demonstrated through affidavits or executed lease agreements for off site parking. Said lot shall be located within five hundred feet(500')of the principal use(s) that it is proposed to serve, and shall not exceed more than fifty percent(50%) of the required parking stall count for said use(s);or (3) Not associated with a principal land use or a specific increase in parking demand. The applicant shall document to the planning commission's satisfaction that there is a need for more commercial parking in a given area and, if so, it must participate in the overall downtown token program. For Your Information: A. 3:28:47 PM Reminder of free BULLY move screening (see attached) Free screening of the documentary film "BULLY" followed by a question and answer session with the film's writer and director Lee Hirsch. The screening will be held at the Broadway Centre Cinemas, 111 East Broadway in Salt Lake City on Thursday, May 3, 2012 at 4:00 p.m. B. 3:28:14 PM Reminder: Tuesday, May 29'2012 Briefing Session The Council is tentatively scheduled to hold a briefing session on Tuesday, May 29, 2012.Chair and Vice Chair have confirmed this meeting. C. 2:53:43 PM Grant Application Letter The Open Space Lands Program has identified and is applying for a grant from the Utah State Parks and Recreation Land and Water Conservation Fund(LWCF) Grant Program for restoration funding for the 44 acres of the north Jordan River that was identified in the Riparian Restoration Plan. The proposed scope of work for the Jordan River Trailside Enhancement and Restoration will result in the restoration and enhancement of a vital section of urban riparian corridor identified in the Plan in conjunction with existing plans for the Jordan River Parkway. On behalf of the Salt Lake City Council,the Chair is signing the letter supporting the Administration's grant application for$276,000 and endorsing the City's match commitment of$276,000 for the Jordan River Trailside Enhancement and Restoration. The source of the matching funds is a portion of the Jordan River Trailside Enhancement Project grant awarded to Salt Lake City. Utah Division of Water Quality announced to Salt Lake City that this project would receive funds through the Red Butte Creek Mitigation funding. All Council Members were in favor of a match and a letter of support being sent. May15, 2012 City Council Announcements May 15, 2012 Information needed by staff: A. Topping out Ceremony for the Public Safety Building The Administration would like to include interested Council Members in the topping out ceremony for the Public Safety Building. They expect this to happen in the last week of June. They don't know the exact date yet, as it depends on the availability and delivery date for the final steel shipment. If Council Members are available and interested, it would help to know who is interested so that the schedulers can work with the interested Council Members schedules. Are any Council Members interested in participating in this ceremony? Council Members Christensen, Luke and Simonsen said they were interested. Ms. Gust-Jenson said she would keep the Council updated. B. School Board/Council leadership meeting Council staff is in the process of moving forward to plan the next School Board/ Council leadership meeting and will check with School Board Members on any topics they would like to include on the agenda. One potential agenda topic is: Collaboration on the Promise Neighborhood Grant. Please let Council staff know of other agenda topics Council Members would like to include. Ms. Gust-Jenson asked about other issues Council Members wanted on the agenda. Councilmember Luke suggested the Anti Bullying Initiative. Ms. Gust-Jenson said another Councilmember had asked a question about that issue and she could provide information back to the full Council as well. Councilmember Penfold suggested a discussion about the collaboration between individual schools regarding their"safe routes to school"plans and how that integrates with the City, in particular CIP kinds of things, accessibility, sidewalks, that sort of thing. He said more collaboration in how those routes are determined in the City and what the needs are along those routes in a more strategic way. Councilmember Love said it would be nice to have an update/follow-up on making the facilities at our schools more available for youth athletic programs,maybe look for some ways the City could do some in-kind things for the schools in exchange for making them available for youth programs. Councilmember LaMalfa suggested finding a way for the City Library to work with schools libraries regarding school programs/community learning centers. Councilmember Christensen said he had concerns about how the district is interacting in the City's emergency management scenarios and whether that is as clear and defined as it needs to be. He said he was concerned about what would happen if a major event occurred. Councilmember Luke said he wanted to add smaller events like a fire where people are displaced and have an expectation that schools are available. Councilmember Love said we voted to invest a lot of money over the last few years in the learning centers and it would be interesting to see if they have data about how they are working and impacting communities and neighborhoods. Councilmember Simonsen said that would be an appropriate discussion for a follow-up briefing. C. Request Form to Schedule a Ceremonial Resolution Attached is a"Request Form to Schedule a Ceremonial Resolution for an Upcoming Council Meeting"that can serve as a tool when the Council Office receives a resolution request from the community. If the Council supports this approach, the staff could provide this form to anyone making a request. Once the form is complete, Council staff will provide to the full Council the information and ask whether or not there is a Council Member sponsor/co-sponsor. Ms. Gust-Jenson said there had been a lot of requests in the past few months. She said staff wanted to get basic information from the applicant and then come to the Council. She asked for feedback from the Council and said changes could be made as we go along. D. American Heart Association Joint Resolution Request The American Heart Association made a request to have a joint resolution with the Council and Mayor declaring May 2012 as Stroke Awareness Month in Salt Lake City. Resolution language is attached. Some Council Members have given approval. Council Staff would like to confirm that the full Council approves scheduling this joint ceremonial resolution for the May 22nd Council meeting. Please let Council staff know if you have any changes/questions/or concerns. Ms. Gust-Jenson said a formal meeting was not scheduled for May 22nd but staff was hoping to adopt the resolution then. E. Library Audit Recommendation Attached is a letter to City Council Chair Soren Simonsen from Linda Hamilton, transitional director of the Salt Lake City Library System. The letter recommends several changes to items originally listed in the scope of services for the performance audit of the Library System. City Council staff agrees with the letter except for the final point. The Council may wish to consider retaining that final point which requests additional information on best practices nationwide in regards to accommodating homeless library patrons and balancing their needs with the spectrum of library patrons. The SLC Library currently has an effective collaborative approach with Salt Lake County; it is always good to be aware of additional tools on issues this complex. A majority of the Council was in favor of the proposed changes but wanted to retain the final point with information on broad range public accessibility and focus on best practices looking at libraries in major metro areas. For Your Information: Summary of 3rd District Judge Kate A. Toomey's Decision Council staff, at the Chair's request, has prepared a summary of 3rd District Judge Kate A. Toomey's decision May 3 on Salt Lake City's motion to dismiss a temporary restraining order requested by two taxicab companies. May 22, 2012 Additional City Council Announcements May 22, 2012 2:33:09 PM Information needed by staff: F. Council Member Initiative Council Member Love would like to initiate an amendment to the City Code limiting street parking of vehicles over a certain size to a certain number of hours or to prohibit overnight parking. Adoption of an ordinance would allow for easier parking enforcement because a definite rule would be in place. Council Member Love would like to ask for the Council's support. Council Members were in support of exploring some options. G. Move to Amend Initiative Petition: Corporations are not People **NOTE: The City Attorney indicated that they will be issuing a formal legal analysis shortly. May 22,2012 To: Salt Lake City Council From: Chris Meeker,City Recorder Re: Move to Amend Initiative Petition This is to inform you that on May 15,2012 the Salt Lake City Recorder's Office received from the Salt Lake County Election Clerk a certified list of legal signatures that meet the numerical requirement of legal voters in Salt Lake City who support the initiative. Utah Code 20A-7-501 (3) (a)provides that the local legislative body shall either adopt or reject the proposed law without change or amendment within 30 days of receipt of the proposed law. The Council has the following choices pursuant to Utah Code 20A-7-501 (3)(b) The local legislative body may: (i) Adopt the proposed law and refer it to the people; (ii) Adopt the proposed law without referring it to the people; or (iii) Reject the proposed law. Utah Code 20A-7-(3)(d)(ii)provides that if the Council rejects the proposed ordinance or amendment, or takes no action on it,the City Recorder must submit it to Salt Lake City's voters at the next municipal general election. Attached is a copy of the proposed resolution,the estimated cost for the initiative petition "Move to Amend"to be put on the ballot,the Certification of valid signatures by the County Clerk and the total signature counts for each Council District. Staff Contacts: Chris Meeker,Acting City Recorder, 801-535-6223 or Chris.Meeker@slcgov.com. Sonya Kintaro, Chief Deputy Recorder, at 801-535-6225 or Sonya.Kintaro@slcgov.com Ms. Gust-Jenson said the City had received a sufficient number of signatures and the City Recorder was legally obligated to make the Council aware. More information will be provided on what the options were to approach this. She said the ballot language was included in the packet. H. Adaptive Reuses of Landmark Buildings The Council office has received a transmittal for an ordinance to allow adaptive reuses of landmark buildings. The petition would modify the regulations pertaining to nonresidential uses in a landmark structure. The Salt Lake Choral Artists would like to use the building at 700 North 200 West to conduct rehearsals, give lessons and keep their offices. The proposed change includes: • creation of a new definition for an adaptive reuse of a landmark structure • elimination of the list of commercial uses eligible to occupy landmark buildings • enhancement of qualifying provision for eligibility of a commercial use to occupy a landmark structure • modifications to onsite parking regulations The petitioner called to let the Council know they are trying to move forward with the land purchase and are concerned they may lose opportunity to buy building if the item is not placed on the agenda soon. Does the Council approve setting a Public Hearing date for June 12th? Council Members were in favor of setting a hearing date of June 5,2012 to hold the public hearing. May 29, 2012 ADDITIONAL City Council Announcements May 29, 2012 Information needed by staff: 2:09:49 PM A. ShakeOut Drill Debriefing The Administration is conducting a comprehensive debriefing of the ShakeOut drill on Tuesday,May 29th followed by a policy group debrief sometime in June. If Council Members have feedback that can be shared during the June debriefing,please send to staff. Ms. Gust-Jenson asked Council Members to let Amber or other staff members know if they had information that needed to be included. B. Parade Route Ordinance 2:10:58 PM Attached is a draft ordinance repealing Section 3.50.230 and amending Section 3.50.240 of the Salt Lake City code to remove restrictions on distributing items from parade vehicles and to change the time when a person may reserve space on public property to view a parade. If Council Members have feedback,please provide to staff. How does the Council want to proceed with amending this ordinance?Ms. Gust-Jenson asked if the Council wanted this placed on open city hall and/or wanted staff to pursue other avenues. Councilmember Christensen said place on open city hall and request feedback from City departments. He said he had concerns about throwing candy in regards to safety issues. Ms. Gust-Jenson said staff would provide revised information regarding the distribution portion of the proposed ordinance. She asked if Council Members wanted to send a mailing to abutting property owners. Councilmember Christensen suggested getting additional feedback from typical parade permittees/sponsors. Councilmember Garrott asked that information on open city hall include a list of Utah cities that do not ban candy distribution. C. Public Meeting: Working Lunch Meeting Regarding Alcohol Changes 2:17:15 PM There is a meeting scheduled on Tuesday, June 5, 2012 from Noon till 1:00 p.m.in the Council Work Room, for the Council to discuss the Administration's proposed ordinance that would allow limited kinds of businesses that serve alcoholic beverages to locate in some commercial areas of the city that are near or next to residential neighborhoods. The agenda for this meeting will be posted Monday, June 4, 2012 before noon. Some Council Members have already indicated that they are attending,please let staff know if you plan to attend if you have not already. A majority of the Council wanted to attend the Noon meeting. Ms. Gust-Jenson said if Council Members needed more information after June 5th, small group or individual meetings could be scheduled. D. 9th and 9th Rezone Request 2:20:02 PM Council Member Garrott requests support to initiate a petition to rezone some residential properties in the 9th and 9th neighborhood where the existing structures are single family and the zoning is RMF-30,to Single and Two Family Residential District(R-2). The boundaries for this project include the north side of 700 South to the south side of 900 South and the west side of Lake Street to the east side of Windsor. The petition does not intend to create any nonconforming properties. Existing parcels that contain multifamily structures that currently conform to the multifamily zoning will not be down zoned. In March 2012, Council Member Garrott attended a neighborhood meeting, specifically held to discuss this issue. The participants discussed the possible rezone and generally agreed that they would like to proceed with the down zone in this area. The justification for this rezoning is to protect neighborhood character created by the existing single-family housing, encourage homeowners to renovate and reinvest in their properties, and attract new homeowners and families into this established neighborhood. The lower density zoning will help discourage land-banking and neglect of homes while landowners wait for the"right market"to demolish the homes and construct larger structures incompatible with neighborhood character. Below is a map of the properties which would be affected. Councilmember Garrott said this required two other Council Members to co-sponsor. Council Members Penfold and Simonsen said they would be co-sponsors. 1-1 I1Iui I!i ! : �iii1 _ - ME 1 7 1 700 Souclt I f - lib ff 1 1 H ^I, , ill Mil ( • I ill . I . 1 - ;� _ Full r O couch -1 . !! F1_ . , 1 . — ii mi. Fi IIIIIIm MIll II MINI '' 11II il , E. Public Utilities Newsletter(Attached) Tuesday,May 29, 2012 Dear Council Members, I received feedback last week from some of you regarding an article for the Public Utilities newsletter that will be sent to residents beginning July 1. The attached article reflects that feedback. I've also emailed it to you. To give your approval or to make any changes,please contact me. The revised deadline for the article is Friday,June 1. Thank you,Molly Farmer Council Conversations About Your Neighborhood The Salt Lake City Council makes decisions about issues that could affect you as a resident or business owner. As the legislative branch of municipal government, the Council discusses and adopts ordinances on a wide variety of topics;The Council's recent efforts include: Boundaries New political boundary maps for Salt Lake City based on the 2010 U.S. Census have shifted some residents into different City Council Districts and SLC School Board Districts (precincts).To see if you have been affected, visit www.slccouncil.com/pages/redistrict.htm or call 801-535-7600 Council philosophy statements The Council is drafting philosophy statements that will guide Council Members as they make decisions related to the City's: economic health, arts and culture, neighborhood quality of life, transportation and mobility, parks and open space, sustainability and education. Alcohol zoning changes The Council is considering a proposal that would allow some kinds of businesses that serve alcoholic beverages to locate in commercial areas of the city other than downtown. Housing The Council has discussed changing the City's zoning regulations to allow homeowners to construct Accessory Dwelling Units—"in-law units" or backyard cottages—in order to increase sustainable and affordable housing choices. The ordinance would allow for the construction of ADUs in certain residential zoning districts after homeowners meet a variety of criteria.The Council is reexamining the City's process for legalizing existing rental units that are not currently recognized by city records. For the latest information on these topics and others, visit www.slcclassic.com/opencityhall or contact the Council: Email: council.comments@slcgov.com Mail: P.O. Box 145476, Salt Lake City, UT 84114-5476 Phone: (801) 535-7600 24-Hour Comment Line: (801) 535-7654; or fax (801) 535-7651 June 5, 2012 City Council Announcements June 5, 2012 Information needed by staff: A. 2:07:40 PM Budget Meetings in June The Council's annual meeting schedule has tentatively held both Thursday,June 7 and Thursday,June 14 in the event they were needed for budget briefings. Thursday,June 7 at 3:00 p.m.has been suggested,but a Council Member has indicated that this would not work with their schedule. Depending on the Council's budget review tonight,would Council Members consider continuing the budget discussions to a Thursday Work Session? Are there other dates or times that would work for Council Members? B. School Board/ Council Leadership Meeting 2:08:44 PM The School Board will be hosting the June 18th Council/School Board leadership meeting in their boardroom from 11:30 am to 1:00 pm. This is a list of compiled agenda topics at this point in time. Council staff inquired with School Board and Mayor if there are additional agenda topics they would like to discuss. 1. Collaboration on the Promise Neighborhood Grant. 2. Anti-bullying initiative. 3. Collaboration on how safe school routes are determined with the city,identify needs along the routes in a more strategic way,explore how to better integrate the system/phasing in/priorities. 4. Link community volunteer opportunities with School District and the City's volunteer program. 5. Collaboration on how SLC libraries work with schools,community-learning centers, after school programs. 6. School District's interaction with emergency management scenarios-large scale disasters vs smaller scale disasters (such as a fire).Assumption in community they are to retreat to schools if they are displaced from homes. 7. Status report regarding a contract between the Salt Lake City School District and County for use of school district facilities/partnership with SLC schools to utilize gyms/open space. (Administration is currently checking into the status,this is a potential agenda item if information is not received.) Councilmember Love said No. 7 could be tentative or removed Is this list complete from the Council,or does the Council have any other topics to include? Continued next page C. 2:10:19 PM Airport Redevelopment Project The Council is scheduled to receive a briefing on June 19, 2012,for a resolution expressing the City's official intent regarding the reimbursement of expenditures for the expansion and improvement project located at the Salt Lake City international Airport from proceeds of the City's bonds.The Council Chair and Vice Chair have requested that this item be tentatively scheduled for adoption the same night. Is the Council supportive of briefing and adopting the same night? Yes the Council is in support. June 12, 2012 City Council Announcements June 12, 2012 1. For Your Information: a. Reminder: Upcoming Council Meeting Schedule June 12, 2012 - Tuesday - Council Work Session Et Formal Meeting June 14, 2012 - Thursday - TENTATIVE Work Session (as needed for Budget) Wait and see if this meeting is needed. June 19, 2012 - Tuesday - RDA MEETING, Council Work Session Et Formal Meeting June 26, 2012 - Tuesday - NO MEETING: PRIMARY ELECTIONS July 17, 2012 - Tuesday - RDA MEETING, Work Session Et Formal Meeting July 31, 2012 - Tuesday - Council Work Session Et Formal Meeting August 7, 2012 - Tuesday - NO MEETING: NIGHT OUT AGAINST CRIME TENTATIVE COUNCIL RETREAT A.M. Councilmember Simonsen asked that this item be placed on the next set of announcements for follow-up and confirmation. August 14, 2012 - Tuesday - RDA MEETING, Work Session Et Formal Meeting August 21, 2012 - Tuesday - Council Work Session Et Formal Meeting June 19, 2012 Additional City Council Announcements June 19, 2012 1. Information needed by Council Staff: 8:50:51 PM a. Proposed Legislative Action D-1 and D-2 Downtown Zoning District Parking Regulations Request sponsored by Council Member Garrott for support initiating a petition to remove stand-alone surface parking lots from the Downtown D-1 and D-2 zoning districts. Currently, stand-alone surface parking lots are a conditional use in the D-1 zone and a permitted use in the D-2 zone. This would not apply to surface parking lots if they are serving an adjacent primary use. The intent would be to tie the changes in with the recent request to change the Downtown parking regulations sponsored by Council Member Penfold providing a more comprehensive approach in addressing parking lots or structures along street frontages. As part of the analysis for this request it would be helpful to identify possible exceptions that may be needed such as allowing stand-alone parking lots under certain circumstances. Would Council Members support this request? Ms. Gust-Jenson said this needed a second sponsor. Council Members Penfold and Simonsen said they supported the proposal. b. UCCD Iraqi Young Leaders - Meeting Request Allison James-Garcia is the program associate for the Utah Council for Citizens Diplomacy (UCCD)UCCD is excited to welcome 10 Iraqi Students to Utah Friday,July 6—Monday, July 16 as part of the Iraqi Young Leaders Program(IYLEP)! This program, sponsored by the U.S.Department of State,is one of our nation's most important Public Diplomacy initiatives. English-speaking Iraqi High school students are selected by the U.S. Department of State,through the U.S. Embassy,Baghdad. We are interested in exposing the Iraqi students to our city government. Our idea is to have a 'mock city council meeting.' It would be great to first meet with one or two City Council members and discuss what they do and then have the students practice what they just learned. Ideally,this meeting would take place the afternoon of Monday,July 9 at 3:00 p.m.Please let me know if this can be arranged. I look forward to hear from you! Please let Staff know if you are interested. Council Members Simonsen,Luke, Christensen and Garrott said they were interested if an workable time could be scheduled. Ms. Gust-Jenson said she would check back with UCCD and let the Council know what options were available. c. Salt Lake City's Community Food Assessment focus group discussions As a part of Salt Lake City's Community Food Assessment project,Carbaugh Associates is hosting a series of focus group discussions.An important part of the Community Food Assessment project is learning from residents,businesses, and organizations about health, affordability and cultural availability of food in Salt Lake City. Robin Carbaugh is asking for suggested names of individuals for focus group discussions on Salt Lake City's Community Food Assessment. Wednesday, June 27 and Thursday June 28,2012 at the Salt Lake City Main Library starting at 6:00 p.m. . Please let Staff know if you are interested or have any names to submit. Councilmember Garrott requested the names of people currently on the list so duplication could be avoided. Ms. Gust-Jenson said Council Members could contact staff/liaisons with names of potential participants. Councilmember Penfold asked if it was appropriate to explore/include options like Wasatch Community Gardens. Ms. Gust-Jenson said she would recommend that Ms. Carbaugh check with existing groups to be sure they are included. Councilmember LaMalfa suggested adding Community Food Coop of Utah, Mountain View Community Learning Center and People's Market. Councilmember Garrott suggested adding Food Not Bombs . d. Taiwan Governor invitation for dinner on July 10 Mr. Lin, Junq-Tzer,Minister Without Portfolio and concurrently Governor of Taiwan Province, accompanied by two entourage, will visit SLC on July 8-11 to strengthen relationship between Taiwan and Utah. Governor Lin will meet with Governor Herbert, Chair "Taiwan Technology and Trade Seminar" and visit USTAR,etc. He would like to invite Mayors of Taiwan sister county and cities for dinner at 6:30 on July 10 at Garden Cafe in Grand America Hotel. Mayor Becker will be out of town then. Will any Council Members be available to join on behalf of Salt Lake City? Charlie is tentative, may be out of town. Carlton is available to attend. Please let Staff know if you are interested. Councilmember Christensen said he might have a conflict but should know in about a week. Ms. Gust-Jenson said the Chair and Vice Chair might have conflicts and a back-up might be needed. Councilmember Garrott said he might be able to attend. Councilmember Simonsen asked if another night could be scheduled. Ms. Gust-Jenson said she would check. City Council Announcements June 19, 2012 2. Information needed by Council Staff: a. Council Summer Retreat At the last Council Meeting, there was a discussion among the Council indicating that Tuesday, August 7, 2012 is a possible date to hold the Council's Summer Retreat. Does this date accommodate all Council Members? Some Council Members said August 7th would not work. Councilmember Simonsen he would look at potential dates and try to get something pinned down by e-mail. He said he wanted to get a date scheduled in the next week or two so plans could be started. He said in addition to e-mail, staff would also follow-up with Council Members. Councilmember Garrott asked if Council Members could begin sending suggestions for agenda items. Councilmember Simonsen said yes. July 31, 2012 Additional City Council Announcements July 31, 2012 Information needed by staff A. 5:31:02 PM Council Member Kyle LaMalfa would like to initiate an ordinance change City-wide relating to plantings allowed in park strips. Constituents have pointed out that the City's ordinance does not currently allow for maximum flexibility in gardening. Particularly in very wide park strips, it appears that there could be opportunities to plant corn and taller items, while still allowing for proper lines of sight next to driveways. Would other Council Members support Council Member LaMalfa's interest in investigating options to allow for taller planting in wide park strips, subject to safety criteria? Council Members Penfold, LaMalfa and Christensen were in support of investigating options. Councilmember Simonsen said any Council Member could work with Councilmember LaMalfa on developing the proposal. B. 6:09:54 PM Reminder: August 21 - Work Session Lunch 12:00 pm - 2:00 pm -This will be broadcast live on SLCTV 17 Tentative Topics: • Report by Salt Lake City School District on Learning Centers and how are they working. • Update on Land Use Master Plan Projects The purpose of this briefing is to update the Council on the Planning Division's work on master plan projects: ➢ West Salt Lake Community Master Plan Update ➢ 40o South Livable Communities Project ➢ East Bench Community Master Plan Update &Foothill Blvd Corridor Study ➢ Community Preservation Plan ➢ Plan Salt Lake Comprehensive Plan ➢ 9 Line Corridor Plan ➢ Northwest Quadrant Master Plan Which Council Members are able to attend? Ms. Gust-Jenson said this was a reminder of the August list, 2012 Working Lunch session which would contain informational items rather than action items. She said Council Members were not available on August 14th but these items would be scheduled for the list. C. 6:10:47 PM Wednesday, August 1 - Closing Ceremony Dinner - 5:3o p.m. - University of Utah Union Building - Exchange Program between students in Matsumoto, Japan and Salt Lake City. This year Mr. Teshima, two leaders, and 32 students have been in Salt Lake City July 22 -August 2. Council Members and the Mayor are invited to attend the closing ceremony dinner. The students will each give a speech in English and then they have a dinner and send-off ceremony. (Council Members Christensen, Simonsen, LaMalfa, and Luke responded to this appointment and are not available to attend.) Are there other Council Members interested in attending? No Council Members were available to attend. D. 7:51:29 PM Council Member Christensen has an opportunity to participate in a roundtable discussion on Innovation in Government at the Harvard Business School on Tuesday, August 28. Would the Council be willing to cover a portion of his travel costs? Council Members were in favor. E. 6:11:21 PM Questions regarding Move to Amend — Briefing scheduled for August 14 • Do Council Members want to hold a public hearing on the Move to Amend Issue? • The cost for a mail ballot outside of the regular election process is $1o9,000. An additional $42,00o would need to be appropriated. • Possible schedule: Below are two potential schedules for sending out a separate mail-in ballot initiative regarding the Move to Amend petition. These schedules are all pending the outside company being able to go outside their proposed schedule and expedite mailing to accommodate this compressed schedule. One schedule contemplates an initial public information sheet (objective analysis as would be sent with a regular election) being mailed out to voters (schedule 1), and one that contemplates no initial information sheet mailing, but rather just mailing the ballot question itself(schedule 2): Schedule 1 August 14 — Initial Council briefing August 21 — Council vote (optional public hearing) August 14-September 3 — Staff develops information sheet with input from Council (and potential input from outside organizations such as the LWV) September 4 — Mail information sheet September 18th — Mail ballot (this allows for 3 weeks of"dwelling time" for voters to consider the information — same as the County process) October 9th (Tuesday) — Ballots due back voters (County mails their ballot on October 16th) Schedule 2 - August 14 — Initial Council briefing August 21 — Council vote (optional public hearing) September 18th — Mail ballot (this allows for 3 weeks of"dwelling time" for voters to consider the information — same as the County process) October 9th (Tuesday) — Ballots due back from voters (County mails their ballot on October 16th) If the company can accommodate this schedule, would the Council prefer to have this vote before the November general election, or would the Council prefer to wait until December to mail? Ms. Gust- Jenson asked if the Council wanted to hold a public hearing to receive feedback on whether to put this issue on the ballot or not. Councilmember Simonsen said the main question was whether or not the Council wanted to hold a public hearing in conjunction with the proposed ordinance. Council Members were in favor of holding a public hearing on August list. F. 7:53:46 PM Ms. Gust-Jenson said the Railvolution Conference would be held October 14th through the r7th in Las Angeles. She said one Council Member had expressed interest in attending. She asked Council Members to let staff know if they were interested in attending. G. 7:55:25 PM Ms. Gust-Jenson said from the very first agenda item there were some questions asked about the idea of a development agreement. She said if there was any interest in that Council could let staff know. August 14, 2012 City Council Announcements August 14, 2012 Information Needed by Council Staff 5:02:28 PM A. Paint the Pavement Paint the Pavement is an art installation for street intersections. It is intended to promote community building where residents, business owners and others create a design they feel embodies the neighborhood and then paint it on an intersection in the neighborhood. Other cities including St. Paul, MN have also created venues for farmers markets, concerts, festivals, etc. through this program. Council Member Simonsen would like to pursue this idea which will require amendments to City code. Are there two additional Council Members who are interested in being co-sponsors? A majority of the Council was in support. B. Council Retreat September 25 The Council has identified September 25, 2012 as the date for the upcoming Council Retreat. The Chair and Vice Chair are wondering if 9:0o a.m. to 3:oo p.m. would work for the Council or if the retreat should be scheduled to start in the afternoon similar to a normal Council Meeting? What time on September 25 would Council Members like to meet? A majority of the Council was in favor of 9:0o a.m. to 3:oo p.m. C. ULCT io5 Annual Convention, Center, Sheraton City Center Wednesday, September 9 - Saturday September 15 Wednesday, September 12 - 11:30 - 1:3o pm Opening Lunch- Keynote Speaker will be George Will (America's Foremost Political Columnist) Wednesday, September 12 Mobile Workshops (City Creek and Cycling Safety Bike Tour) September 3 - ULCT Board Nominations accepted through this date, contact Lincoln Shurtz Thursday, September 13 - 5:30 - 8:3o pm Night at the Museum (buffet dinner and shuttle service to the museum) Friday, September 14 - Business Session - 8:00 - 11:0o a.m. Gubernatorial Debate Early Registration ends August 31. Please let staff know what events/ sessions you are interested in attending. Ms. Gust-Jenson said early registration ended on August 31 and staff needed to know which Council Members planned to attend. She said traditionally, members of the Planning Commission and other key boards were invited to attend. She said notices would be mailed to those people. Councilmember Christensen said he had a conflicting meeting on Tuesday and would probably be late. D. Dog Off-Leash Policy (Attachment 1) The Administration submitted a written update on the status of the dog of-leash policy public process - a copy is provided. It is anticipated by the Administration for the public process to last almost a year. This is the first update from the Administration, and they plan to provide regular updates to the Council throughout the public process. Written update includes: • Articles, editorials, letter to the editors, and opinion editorials on this topic. • Open City Hall (OCH): a new question on this topic will be posted on OCH every three weeks for public feedback • Administration has started to attend community council meetings (upcoming meetings are outlined), plans to hold a panel discussion in the fall, and has been attending and will identify upcoming large public gatherings where there would be an interested audience on this topic, such as the Doggie Olympics held on July 21St • On June 27, the Administration met with FIDOS • Research is taking place regarding: additional volunteer programs for monitoring off-leash parks; fees associated with various programs; and potential sites for off-leash trails. The Administration plans to provide the Council written periodic updates on the dog off-leash policy issue —please let Council staff know if the Council wishes to continue to receive periodic written updates on the public process? A majority of the Council was in favor of written updates. Councilmember Love said written briefings were ok but at some point she wanted to hear how the process was working and what feedback they were getting. E. Grants for the Council's review. (Attachment 2) The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items.A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. Ms. Gust-Jenson said there was some confusion because there was a donation that did not come through the process. She said staff would be working with the Administration to consolidate the grant process regarding donations. She said the process was streamlined so funds could be expended without delay. 16) Jordan River Nature Education, Outreach & Resource Development a) Purpose / Goal of the Grant: benefit from technical assistance to facilitate stakeholder engagement and community outreach meetings to discuss the Jordan River Nature Education, Outreach, and Resource Development project. Collaborating agencies include the Natural History Museum of Utah, "NeighborWorks" Salt Lake, Salt County Parks & Rec, University of Utah Bennion Community Service Center, and YouthCity. Requested by Public Services. b) Grant amount: U.S. National Parks Service will provide technical assistance to help organize the engagement meetings through their Rivers, Trails, and Conservation Assistance Program. c) Match Requirement: o% 17)Silver Lake Nature Center Exhibits a) Purpose/ Goal of the Grant: production and installation of io interpretive educational exhibits from an experienced exhibit production firm. Exhibits have been developed with funding from Public Utilities and the US Forest Service. Other collaborating agencies include the Cottonwood Canyons Foundation and Wasatch Watershed Legacy Partnership. The funding would be received and spent through the Salt Lake City Foundation. b) Grant amount: $40,00o from the Coca-Cola Foundation Community Support Grants program c) Match Requirement: o% required, but additional funds were necessary and the design and production of the io exhibits comes from Salt Lake City Public Utilities (already approved budget) and the US Forest Service. 18) "Jurisdictions with Halfway Houses" Grant a) Purpose / Goal of the Grant: increase the ability of the Police Department to provide services and mark crime trends associated with areas around halfway houses. b) Grant amount requested: $238,377 from the State of Utah Commission on Criminal &Juvenile Justice —Jurisdictions with Halfway Houses Grant c) Match Requirement: loop% Councilmember Garrott asked about the match relating to this item. Lehua Weaver said she understood grant money would help the City enhance what they already provided, so the match would be met by existing police resources used to respond to calls and track information from incidents around half-way houses. She said it was not new money that needed to be found in the Police Department budget. Councilmember LaMalfa asked if that included parole violator centers as a half-way houses. Ms. Weaver said she did not know but would get the information. Ms. Gust- Jenson said there was another issue staff needed to check on. She said the City received some State funding already and she did not know if that could be used as the match. She said staff would bring the Council more information including tracking/statistics. Councilmember LaMalfa asked for feedback on whether this included hiring a consultant or bringing on a new staff member. F. A.18 COUNCIL DISTRICT COMMUNICATION BUDGET (o8/12) a. Each Council district will have a communication budget to be used by the Council Member for communicating with constituents within his/her district. Funds in the district communication budget will be expended at the Council Member's discretion and may include, but not be limited to: 1. District meetings 2. Newsletters, postcards, mass mailings, flyers (District mailings of 25 pieces or more will also be tracked, with one exception. Mailings relating to citywide issues which are distributed to all Council districts will not be counted as a district expense.) 3. Refreshments, lunch meetings with constituents, etc. 4. Community building activities: activities sponsored by city-associated agencies including community councils, county government, non-profit agencies, or community organizers working within the community to provide a non-political event open and free to the residents of the specified council district. i) For events organized or hosted outside the Council Office the funding limit is not to exceed $30o per event, and requires inclusion of the Salt Lake City logo on sponsor-related material. ii) For events organized or hosted by the Council Member, there would be no limit other than the funds available in the communication budget. b. Each district's communication budget will total $3,70o per calendar year to coincide with terms of office as new Council Members are elected This amount can be amended annually by a vote of the full Council. Liaisons will track all district expenses during the calendar year and offset Council Members'budgets accordingly. c. Council Members may not supplement their communication budget balances through personal contributions nor through independent fundraising so that the amount available to each Council Member remains equal. 1. If a project, which is usually funded from these communication budgets, such as a district-wide mailing, is more expensive than the available funds (such as booklets, multi-part mailing, etc.), the Council Member may either use carryover funds (as described below) or may petition the full Council to consider the project for each Council District and identify alternate funding. (An example may be a City-wide Emergency Booklet mailing.) 2. For fundraising efforts related to other projects, such as Capital Improvement Projects, please see Policy Manual Section A31. Solicitation of Funding from Private Parties. d. Accounting and carryover of communication budgets 1. Council staff will provide a quarterly accounting to each Council Member on the status of funds in the district's communication budget. 2. If a district's communication budget is fully expended prior to the end of the calendar year, it will remain at a zero balance until the beginning of the next calendar year. 3. If a district's communication budget is not fully expended by the end of the calendar year, and the Council Member is continuing in office, the remaining budget amount will automatically be carried over and available to the Council Member in the first six months of the next calendar year or allow remaining funds to go toward capital needs of the Council Office. 4. If the Council Member is not able to utilize the amount carried over by June 30 and has a project in mind or started, the Council Member may include a request on Budget Amendment No. 1 to re-allocate that funding to the Council Office for the district communication budget. i) Staff will work with Council Members in advance of June 3o to plan for the use of carried over funds. ii) The Budget Amendment request should provide information to the Council on how and when the funds will be used. iii)The reallocated funds will expire at the end of the calendar year. iv) The funds to be re-allocated should be related to the cost of the pending project and shall not exceed one typical year's district communication budget ($3,700). v) The Council may elect to give preliminary approval informally in the Announcements section of a Council Meeting, and follow-up with formal Budget Amendment approval. The project may move ahead once preliminary approval is granted. e. For Council Members going out of office, all use of the district communication budget should be completed entirely by December 31. Any remaining funds in the communication budgets at the end of a Council Member's term will not be carried over to the incoming Council Member since the new communication budget starts in January of each year. To help assure a smooth transition and to recognize the degree to which staff resources need to be focused on the Induction, under no circumstances should a mailing or distribution of materials take place after January 1 of the year end for an outgoing Council Member unless the City Council grants an exception in advance and the incoming Council Member is notified as a courtesy. Does this revised policy meet Council Members' needs? Yes. Ms. Gust- Jenson said a pending newsletter for Councilmember Simonsen which was ready to go if there was Council support. A majority of the Council was in favor. Councilmember Penfold said he would work with staff to resolve some funding issues he had. Councilmember Love asked about the $goo per event policy. She said some of her community councils had asked for help to cover mailing costs. She asked about going over the $goo. Ms. Gust- Jenson said she understood it was $goo per event which she thought should be adequate but staff would do a couple of samples to see. She said staff would come back to the Council with mailing calculations. G. South Davis Transit Study The South Davis Transit Study is funded with a federal grant. Matching money needs to be committed before September 3oth. Salt Lake City's portion is $30,000. The scope of work and agreement were finalized in late May, which was late for the last budget amendment, and the next one would not fund our matching portion until October 3oth. What UTA needs in order to keep their $370,00o grant is a commitment of match, not the actual money, by September 3oth. This Scope of Work is for a transit Alternatives Analysis from Salt Lake City to Bountiful that will satisfy the federal requirements and allow the project to proceed with a federal action environmental impact statement in the future. Goals of this study include: • Engage the community and analyze technical data to define the purpose and need for a transit project in South Davis County and Salt Lake City. • Advance the understanding of the choices for a transit project,not necessarily a major capital investment, and further project development if supported by technical data and community members. • Understand the financial possibilities and constraints of funding a transit project in the area. • Provide data to educate policy makers and the public on the interaction between sustainable land use and transportation policies and decisions • Complete the Alternatives Analysis per FTA requirements. Funding for this study is provided through FTA Section 5309 Grant Monies for transit planning. The total amount of the grant for this project is$38o,000. A 20% local match is required, and Salt Lake City's portion of that match, is $30,000. Relationship to Salt Lake City Plans and Benefits to Salt Lake City Streetcar Planning The original Alternatives Analysis recommended the following Salt Lake City alignment; Beck Street, 40o West, and connection to TRAX at North Temple. Since the completion of that study, new discussions of a Downtown Streetcar have occurred, which may suggest other routes connecting to Downtown may be more beneficial. This study will provide additional analysis of routes connecting to downtown. West Capitol Hill Neighborhood Development Additional development proposals have been moved forward in the West Capitol Hill neighborhood, some of which are under construction that should be re-considered in this new Alternatives Analysis. New developments may change the ridership generated along this corridor, and could enhance justification for the project. Reduction of Auto Traffic Accessing Downtown Regional travel demand patterns show a strong connection of work trips between South Davis County and Downtown Salt Lake City. Additional benefits of study involvement will come from the possibility to transport commuters to Downtown from the north via increased transit options, versus single occupant vehicles. This is consistent with the Downtown in Motion Plan. Does the Council support providing this match for the study? Ms. Gust- Jenson said funds were not needed until the end of October and would be handled through a budget opening. A majority of the Council was in favor. Councilmember Christensen asked if this was a broad transit study. He said he was concerned about putting money toward a failed direction. Ms. Gust-Jenson said they would get more information for the Council. August 21, 2012 City Council Announcements August 21, 2012 Information Needed by Council Staff 7 : 05: 13 PM Honorary Renaming of loo South to honor Richard Wirick Council Member Garrott requests the Council consider an honorary renaming of ioo South between West Temple and Main Street. Richard Wirick circulated a petition among businesses on the street, asking people to endorse renaming this section to"Convention Street."Mr.Wirick gave Council Member Garrott a copy of it about two years ago, and Luke would like to honor Mr.Wirick as well as his petition gathering. ►Is the Council supportive of this request? Council Members were in favor of sending a letter to property owners and businesses asking them for feedback by a certain date on whether they had any concerns about the recommended honorary name change. Councilmember Christensen said the letter could include the recommended name and talk about the importance of conventions and that particular street's role in them. Council Members were in favor of looking at an honorary street name but wanted to seek comments and develop a process for evaluation of name changes. 7 : 16 : 19 PM Parks and Open Space Agenda Items: The Council has received and will consider several Parks and Open Space items. In addition,the Board is just being formed.The philosophy statement for Parks and Open Space priority has not been discussed or adopted by the Council. ►The Council may wish to provide direction to the staff about the timing and process, including public engagement, of the below Parks and Open Space items with regard to the adoption of the Parks and Open Space mission and value statements(Philosophy Statement).Details about the transmittals and specific questions are included below. How does the Council wish to proceed on these three items?(Does the Council want to request input from the new Board or Schedule the items now for action?) Council Members wanted to forward them to the new Board for recommendations and feedback. B. Establishing an Open Space Lands Acquisition Strategy - received May 6., 2oii(Attachment below) View Attachments The Council Office received a transmittal from the Administration with a recommendation to spend $690,000 of Open Space Bond funds on the purchase of property at 2200 West and 2200 North. Following is some information about the proposal: 1.The proposed use of the land would be park space with a yet-to-be-held public process to determine whether it would have an off-leash use and/ or bike terrain park or other playground and park amenities. 2. Bond Fund balance: Once two reimbursements are received,the amount remaining will be$2,58o,186 for projects. If this 2200 West purchase is completed,that would leave $1,89o,i86,which will cover bond issuance expenses, and a possible acquisition of more property along the 9Line Trail from Redwood Road west to the surplus canal. Depending on the length of that acquisition, $800,00o to $1.7 million could be used.This would deplete the rest of the bond funds. 3.The 2200 West property is outside the City boundaries,but surround by City property. 4.The option to purchase the property expires in mid-September. ►The Council Chair and Vice Chair suggested that prior to the purchase of the property that additional Board and public review be conducted. This could be handled through an Open City Hall posting and review by the newly appointed Parks, Trails,Natural Lands and Urban Forestry Advisory Board. B. Establishing an Open Space Lands Acquisition Strategy - received May 6., 2 0 li(Attachment below) 1.The proposed Nan is comprised of tools and processes by which Salt Lake City's open space inventory can be increased. 2.The document will guide open space acquisition to protect critical lands, manage the open space inventory and protect Salt Lake City's natural resources and enhance quality of life. 3.The Plan is designed to be a complimentary tool with the Open Space Lands Ordinance and the adopted 1992 Open Space Master Plan. ►Would the Council prefer to move forward with a briefing for this item, or prefer for the item to be scheduled for an Open City Hall posting and review by the newly appointed Parks, Trails,Natural Lands and Urban Forestry Advisory Board? C. Amending the zoning regulations to allow Community Gardens in the Open Space OS zoning district - received May 3o, 2012. (Attachment below) 1.The proposed change was intended to help cultivate development of new gardens on 8 city-owned properties. 2.The City properties are all zoned Open Space OS and some are in existing city parks. 3. In May of 2011,the Council adopted zoning regulations to allow more community gardens and urban farms.At that time the Council chose not to allow Community Gardens in city parks due to concerns raised regarding potential impacts on stream corridors and the Jordan River and potentially losing needed recreational open space in parks.The Council requested that this issue be addressed through the Open Space definition and rezoning project currently underway in the Planning Division. (As of this date,this project is still being processed by the Planning Division.) ►Would the Council prefer to move forward with a briefing for this item, or prefer for the item to be scheduled for an Open City Hall posting and review by the newly appointed Parks, Trails,Natural Lands and Urban Forestry Advisory Board? D. 7 : 19: 0 9 PM Library Performance Audit Status Salt Lake City Public Library Transitional Director Linda Hamilton last Thursday provided a preliminary response to the performance audit of the Library Systems. Management Partners of San Jose, California, presented the audit's findings and recommendations at a noon working lunch on July 17. The response provided by Ms. Hamilton largely agrees with the performance audit recommendations. Management Partners has received a copy of preliminary response and may comment on the response when the company provides an implementation plan of its recommendations. The implementation was part of the scope of services for the performance audit. Council staff plans to provide by Friday a more detailed written report of issues involving the Library System. The report will include Ms. Hamilton's preliminary response to the Management Partners performance audit as an attachment. ►Does the City Council wish to have a copy of Ms. Hamilton's preliminary response to the performance audit sooner than that? Does the City Council wish to hold a discussion of the performance audit recommendations, the transitional director's preliminary response, and Management Partners' implementation plan at a future Council work session, or do the written reports and follow-up items meet Council Members' needs? Councilmember Luke wanted to allow the Library Board time to go through everything and then come back to the Council with their thoughts. E. 7 :20 : 38 PM Issue relating to UPAC In keeping with the Council's process on advancing policy issues, Council Member LaMalfa has sought and received the support of two other Council Members on an issue relating to UPAC--Utah Performing Arts Center. The recommendation is that the Council investigate options and express support for working with Salt Lake County, particularly the County Council,in assuring that contracts associated with UPAC include an element that provides access to UPAC tickets for people of all ages, abilities and economic means. Is the Council supportive of looking at this further?Council Members were in support of moving forward with this item. For your Information A. National League of Cities Conference November 28 -December i Boston •Promoting String Local Economies •Building Sustainable Communities •Strengthening Neighborhoods and Families September 4, 2012 City Council Announcements September 4, 2012 Information Needed by Council Staff 2:13:12 PM Street Lighting Public Engagement Schedule Public Utilities is proposing the following Street Lighting Public Engagement Schedule August i — 24 Prepare draft flyer stating current proposed program August 24 — September 14 Obtain Mayor &City Council approval of flyer September 15 - September 21 Make changes &print flyer September 23 Post proposal &flyer to Open City Hall September 1 — 28 Meet with University of Utah, Special Improvement Districts on the East side and Sugarhouse Business District September 24 — October 31 Meet with City Council Districts and obtain feedback October Add article to City Newsletter and internet newsletter October 1 Add comment to water bills stating public hearing date November 13 City Council Briefing November 13 Set date for Public Hearing November 20 Follow-up and Public Hearing December 4 City Council Approval ➢ Does the Council consider the proposed approach to be adequate?As an alternative, the Council could elect to provide funding for outside resources to either conduct or enhance the public process. ➢ Ms. Bruno said staff wanted to check to see if the schedule was acceptable or if the Council wanted to potentially hire outside resources to enhance the effort. She said there was a concern about exceeding the January 1st deadline which would impact the implementation timeline. She said if the January 1st deadline was exceeded, a budget amendment might be needed to add money to the street lighting fund. > Councilmember Garrott said he wanted to know what Public Utilities planned to do in this process, what verbs they would use, how would the public be engaged, are they going to be informing the public, are they going to be educating the public, are they actually going to be partnering with the public to make this decision. He said this is a timeline that talks about flyers and meetings but he wanted to talk about what the Administration wanted to do during those meetings. Councilmember Simonsen said if other Council Members were interested in the same discussion, a briefing could be scheduled in the next couple of weeks. ➢ David Everitt,Mayor's Chief of Staff and Jeff,y Niermeyer, Public Utilities Director, briefed the Council. Mr. Everitt said the Administration could also take questions by e-mail from the Council and respond back in order to speed things up. Mr.Niermeyer said they were trying to get on Community Council schedules for October to keep up on the timeline. ➢ Councilmember Love said the public hearing notice needed to be extensively planned using words that we think engage the public. She said it can't just be our typical noticing process. > Councilmember Christensen asked how the Administration determined which parties they would meet with. Mr.Niermeyer said through community councils and other user groups which had expressed interest over the course of the process. Councilmember Christensen said he thought the International Center's Owners Association and Rose Park residents would be interested in participating so they could better understand the process. Mr.Niermeyer said they planned to target specific groups that had expressed interest and also utilize open houses ➢ Councilmember Love said a number of neighborhood street festivals were coming up in addition to the Planning Department's current effort to seek public input on the City's long-range plan. She suggested combining all these venues/efforts to solicit more input. ➢ Mr.Niermeyer said he sent a brochure to Lehua Weaver on the Council staff that identified some of the words they planned to use. Councilmember Garrott said he would get the brochure from Ms. Weaver and solicit comments from other Council Members prior to a follow-up briefing. ➢ Councilmember LaMalfa said he wanted North Temple to be considered as a potential lighting district. Councilmember Simonsen said he would schedule a follow-up briefing in the next couple of weeks. Free Fare Zone / Sugarhouse Street Car Mike Allegra and Hal Johnson have requested to have a meeting with the Council to have an informal discussion about the Free Fare Zone/ Sugarhouse Streetcar issues. ➢ Do Council Members want to have a noon time meeting on Tuesday, September 18?Councilmember Simonsen said this would be optional for those who wanted to have an informal meeting/discussion with Utah Transit Authority (UTA) staff. He said if Council Members had specific topics they wanted to discuss, it might be helpful in advance to send them to UTA so they could be prepared to talk about them. Ms. Bruno said staff would send out a calendar appointment for Council Members who wanted to attend. EDCUtah Annual Meeting This year's EDCUtah's Annual Meeting will be Thursday, September 27th at the Grand America Hotel with Keynote Speaker Governor Jon Huntsman. CED has offered to purchase a table, which will seat io people. ➢ Are there Council Members would be interested in attending?(Soren and Carlton have already accepted) Councilmember Simonsen said he would probably be late due to a conflicting meeting. Councilmember Luke said he planned to attend.Ms.Bruno asked Council Members to let the front office know if others wanted to attend. September 11, 2012 Additional City Council Announcements September 11, 2012 Information Needed by Council Staff 6:53:59 PM A. Reminder of the National League of Cities Conference November 28-December i Boston •Promoting Strong Local Economies •Building Sustainable Communities •Strengthening Neighborhoods and Families ➢ Checking in with Council Members just in case schedules have changed. Are there any Council Members interested in attending?(Carlton has accepted)Ms. Gust-Jenson asked Council Members to let staff know if they wanted to attend. B. 4th Annual Celebrate the City, Highlighting the Leonardo Saturday,September 22 from i:oo pm—5:0o pm ➢ Would any of the Council Members be interested in being a judge for a comic drawing contest at the Night Flight Comics store?Councilmember LaMalfa said yes to either contest. Councilmember Luke said he might be able to attend and would let staff know. Councilmember Simonsen asked about the specific time for each event. Ms. Gust-Jenson said she would have to get that information. Councilmember Simonsen said he might be able to attend later in the afternoon around 3:3o-4:oo. ➢ Would any of the Council Members be interested in being a judge for a dance or costume contest? C. Retreat Preparation Meeting with Facilitator Chuck Klingenstein, the retreat facilitator, would like an opportunity to talk with Council Members prior to the retreat. ➢ Some Council Members have already talked with Mr. Klingenstein.If other Council Members are interested in scheduling a phone conversation,please let staff know. Ms. Gust-Jenson said Mr. Klingenstein wanted to talk to each Council Member prior to the retreat which was scheduled for September 25, 2012. She said he wanted to ask questions about place making, lighter-quicker- cheaper and initial ideas on master planning and long-range planning. D. Street Lighting, Draft Brochure As a follow-up to the Council's discussion last week, staff sent out the brochure to Council Members (see attachment). A briefing is scheduled for Septemberi8 for Council Members to ask questions about the street light funding public engagement process. ➢ Please let staff know if you have any questions or feedback. Ms. Gust-Jenson said a briefing was scheduled for September 18, 2012. She said Council Members should have a copy of the draft brochure in their folders. E. Tuesday, October 9th Working Lunch meeting with UTA Staff The working lunch for September 18 has been cancelled. UTA has expressed an interest to discuss next steps for Salt Lake City with Council Members. ➢ Are Council Members interested in attending a working lunch meeting on Tuesday, October 9 for a discussion with UTA officials? Ms. Gust-Jenson said there was a conflict with UTA and Council Members and the meeting was cancelled. She said UTA asked if it was possible to have a working lunch with them on October 9, 2012. She said the UTA board member who represented Salt Lake City also wanted to attend. She said she would send out an appointment to Council Members. F.Residential Infill Regulations Council Member Jill Love would like to initiate a Legislative Action requesting the Administration revaluate the City's residential infill zoning regulations to address issues that continue to be raised regarding major renovation and new construction in residential neighborhoods. The intent would be to fine-tune the regulations as they relate to mass, scale and building size by creating regulations that use a `building envelope' concept similar to Salt Lake County or Holladay City residential infill zoning regulations. The areas of Sugar House, Liberty Wells and/or Harvard Yalecrest should be evaluated first. Constituents have asserted that some elements of the `building envelope' concept that focus on building mass, scale and size may be a better tool than the historic or conservation district regulations. The three items accomplish different purposes, but provide a greater variety of tools to deal with specific neighborhood character concerns. ➢ Would other Council Members support Council Member Love's Legislative Action? Yes- Council Members Garrott, Penfold, and Simonsen were in support. ➢ Council Members were in favor of having the Council and Administration work collaboratively to address the issue. G. ULCT Annual Convention September 12-14 ➢ For those Council Members who are attending any of the sessions or events, would you like staff to pick up your name badge/tickets for you tomorrow? Ms. Gust-Jenson asked Council Members to let staff know if they wanted their badges/tickets picked up for them. Councilmember Christensen said the Council was co-sponsoring the Thursday evening event at the Natural History Museum and family members could be invited to attend. H. City Opinion Question Ordinance (Move to Amend) Attached is a new proposal from representatives of the Move to Amend group. This issue will be discussed in October after Council Members have had some time to review. Ms. Gust-Jenson said this issue would be scheduled during October meetings. She said the letter included some policy issue recommendations that "Move to Amend"wanted the Council to consider. She said the Council would have time to digest the information before discussions were held in October. October 2, 2012 City Council Announcements October 2, 2012 Information Needed by Council Staff A. 7:44:28 PM Draft of Letter to Mayor Becker Dear Mayor Becker: The City Council has no objection to the Department of Community&Economic Development no longer applying the `Pending Ordinance Doctrine' regarding modification to the ordinance governing parking lots in the downtown. It is the Council's understanding that a demolition permit for the structure at 16o East South Temple Street is being considered, and that the Administration has the discretion to issue the permit as long as it honors other similar applications. It is the Council's understanding that the property exchange that would result from issuing the South Temple permit would in the short-term result in a private park along South Temple that would be open to the public. It is the Council's understanding that mid-to long-term the property exchange will result in mixed-use and commercial development along both sides of South Temple and along First Avenue. ➢ Are Council Members okay with sending this letter to Mayor Becker?All Council Members were in favor of the letter. B. 7 : 4 5: 10 PM Library Performance Audit Action Plan (Attached) Management Partners has provided a final draft of its implementation plan of recommendations the company made in its performance audit of the Salt Lake City Public Library System. Transition Director Linda Hamilton received a draft of the plan about a month ago. As indicated previously by Council staff, Ms. Hamilton has indicated she supports the recommendations and has had Library System staff working to implement the recommendations based on the action plan. ➢ Does the Council wish to have any further discussion or follow-up information? Councilmember Christensen asked if Linda Hamilton would now proceed to implement the action items that she felt were for the new Director. Russell Weeks said he would ask because it was not brought up in the conversation. C. Reminder: Tuesday, October 9th Working Lunch Meeting with UTA Staff. UTA has expressed an interest to discuss next steps for Salt Lake City with Council Members. Additional City Council Announcements October 2, 2012 Information Needed by Council Staff A. 7 : 4 8 : 12 PM General Conference Teresa Elwood Public Affairs with the Church would like to invite Council to Saturday's, October 6th Session of the General Conference. The Conference will be held at io:oo am and 2:0o pm located at the Conference Center. She has 2 tickets for each Council Member with potential of getting more tickets if Council needs more. ➢ Please let staff know if any Council Members are interested in attending and which session you would like to attend. Staff can double check if more than two tickets are wanted. (Kyle and Carlton have accepted)Ms. Gust-Jenson said to let Council front office staff know if they wanted to attend the conference. B. 7:4 8:2 6 PM Announcement re: New Performing Arts Center The Administration has put together a "Building Committee"with representatives from various City departments, the Mayor's Office, RDA, Arts Council, SL County, and a staff member from the Council Office, to work through the beginning design phase of the Performing Arts Center project. This team meets every week with the project architects with the goal of identifying issues and opportunities early on in design so that all elements and comments can be incorporated and planned into the budget. Council Staff that attends these meetings participates in the discussion when items that have been identified by the Council as priorities come up. The progress of these meetings and other issues related to the project are reviewed bi-weekly with the RDA Subcommittee (LaMalfa, Penfold and Christensen) and also with the Mayor. In addition, the RDA Board will be updated at every board meeting. Separate but related to this process are a few votes of the City Council (such as what optional elements should be included in the project) that the project team will need before 5o% Schematic Design can be achieved. The Administration has tentatively planned on: • a briefing October 9th and • a vote Oct 23rd (subject to Council approval of an exception to the paperwork requirement). Council Staff will plan on sending regular email updates to the full Council re-capping the progress of these meetings and identifying any"red flag" areas. ➢ Please let staff know if any Council Members are interested in receiving more regular updates or asking more detailed questions of the project team.A discussion was held. 8 : 0 6: 3 6 PM Ms. Gust-Jenson said November 27th was a time listed as a tentative Council meeting. She said that would be the third meeting of the month and usually there were three meetings held in November. Council Members said they would plan on November 27th for a meeting. October 9, 2012 City Council Announcements October 9, 2012 9:11:56 PM Information Needed by Council Staff A. Draft of Letter to Mayor Becker October xx, 2012 Dear Mayor Becker The City Council has no objection to the Department of Community&Economic Development no longer applying the "Pending Ordinance Doctrine" regarding modification to the ordinance governing parking lots in the Downtown Central Business District. It is the Council's understanding that a demolition permit for the structure at 16o East South Temple Street is being considered, and that the Administration has the discretion to issue the permit as long as it honors other similar applications. It is the Council's understanding that the property exchange that would result from issuing the permit would in the short-term result in a private park along South Temple that would be open to the public. It is the Council's understanding that the Administration will work with the property owners to implement the plans presented to City Council Members to minimize the any negative impacts to pedestrians and other passers-by that the parking that would replace the building proposed for demolition east of the Alta Club. Any other project in the D-i zoning area similar to the one involving the proposed projects on South Temple Street also would contain measures to mitigate and minimize negative impacts. It is the Council's understanding that, mid-to long-term, the property exchange will result in mixed-use and commercial development along both sides of South Temple and along First Avenue. ➢ Are Council Members okay with sending this letter to Mayor Becker? No response or objection voiced-Ms. Gust-Jensen requested any objection be provided to Staff by io/io/2012. B. Newsletters Reminder: November and December are available months for Council Members to insert Council District newsletters as part of the Public Utilities mailing. At the beginning of each calendar year,Public Utilities Department identifies available months for Council Members to insert a Council District newsletter(maximum 3 per month). Utilizing the Public Utilities mailing for Council District newsletters is more cost effective,saves Council Members the cost of postage fees. March,November and December are reserved for Council District newsletters and the following schedule was discussed by Council Members earlier in the year: March: Council Members LaMalfa,Garrott and Love produced newsletters November: Council Members Penfold and Luke expressed interest to produce newsletters December: Council Member Christensen and Simonsen expressed interest to produce a newsletter;however Council Member Christensen has allocated his communication budget for other outreach efforts,therefore,he has chosen not to produce a December newsletter which frees this month up for two Council District newsletters. ➢ Would a Council Member who is scheduled for November prefer to produce a newsletter in December rather than November? ➢ Would the Council like to provide Council Members who produced a newsletter in March another opportunity to produce a public utilities newsletter in December? No response provided-Ms. Gust-Jensen requested any interest be provided to Staff C. Scheduling of Next Council/School Board Leadership Meeting Council staff is in the process of coordinating the next City Council/School Board leadership meeting.A follow-up topic from the last leadership meeting is: "expand on community gardens" --please let Council staff know if you have any other agenda topics. Council staff will keep the Council informed once a date/time has been identified and will inquire from the School Board on their agenda topics. ➢ Please let Council staff know of possible agenda topics for this meeting. No response provided-Ms. Gust-Jensen requested any topics be provided to Staff. D. Tour of Utah Metal Works Mark Lewon has invited Council Members to take a 3o minute tour of the Utah Metal Works plant located at 805 West Everitt Ave (145o North). Tracey has arranged the following dates and times if Council Members are interested: ➢ Tuesday, October 23rd 8:3o-9:3o a.m? ➢ Tuesday, October 3oth 8:3o-9:3o a.m? Ms. Gust-Jensen stated there will be more written information forthcoming on whether there are outstanding violations. The Council did not sense they were necessarily opposed to the alley vacation, except the fact there was the question or objection raised as to owner possibly not abiding to zoning rules. Council Members did not feel the need to attend a tour. Direction was provided for conformance to regulations to be included as an approval condition. E. Master Plan Process Evaluation and Re-tooling A first draft of an "outline of expectations" on the Master Plan Process Evaluation and Re-tooling was provided for the Council to review and modify. Ms. Gust-Jensen explained this retreat feedback is mainly a list of questions; she requested the Council get back to her on this draft. October 23, 2012 City Council Announcements October 23, 2012 Information Needed by Council Staff 8:39:01 PM A. Metropolitan Water Board Vacancy Salt Lake City appoints five of the seven board members to the Metropolitan Water Board. One of those positions has become vacant with the resignation of Dave Buhler due to his work commitments. ➢ If Council Members have suggestions for a potential replacement,please let staff know. Ms. Gust-Jenson said board members were selected entirely by the City Council. She said normally three recommendations were made by Council Members. She said the board typically did not have a lot of members that were female, westside residents, or people with technical engineering expertise and asked Council Members to consider that in making recommendations. She said Lehua Weaver was the staff contact. B. Project Scope for Golf Consultant (provided below) Project Scope for Golf Consultant —The Administration has prepared a scope for an independent study of the City's Golf Program.A copy of the scope is provided below. Note: Council Staff reviewed the project scope with the Mayor's Golf Citizen Task Force (CTF) Recommendations. Council Staff comments are included in red underlined text within the project scope. ➢ Does the scope meet the Council's requirements and is it okay for the Administration to proceed with the Golf study?Does the Council feel that the scope, as written, will produce the information needed for the Council to make policy and budget decisions related to the golf fund? Ms. Gust-Jenson said Karen Halladay was staff contact for this item. She said the Administration provided a draft scope of services and Karen had included some comments in (red). She asked the Council to provide any comments they wanted to have included. Councilmember LaMalfa said the scope provided by the consultant was much larger than he anticipated. He said he understood the Council was just looking at Bonneville and whether it was going to take on a new clubhouse or something like that and also some kind of program involving students. Ms. Halladay said the scope was based on a prior legislative intent and she would provide that language to the Council. Councilmember LaMalfa said he understood part of the scope was to look at selling some under performing golf courses and he wanted it known that he was opposed to that. Ms. Gust-Jenson said staff would take more time to meet with Councilmember LaMalfa to understand his concerns/thoughts and then circulate that information to the entire Council. B. Student Video Contest for SLCTV Broadcasting (provided below) Attached is a memorandum from the Council staff communication team with guidelines for a video contest for Salt Lake City School District High School students.The purpose of this proposal is to expand content for SLCTV and to increase SLCTV viewers. Council staff communication team has asked the Council some questions(highlighted in yellow)on the attached memorandum dated October 8,2012. ➢ Please let Council staff know if you have any changes or questions to guidelines or have feedback for staff. ➢ Does the Council support staff to proceed with this contest?Ms. Gust-Jenson said this was just getting off the ground and asked Council Members to provide feedback. PROJECT SCOPE FOR THE GOLF CONSULTANT The City recommends that an independent study performed by an experienced golf consultant would include the following: 1.An evaluation of the courses and projects critical to the success and long-term financial viability of the City's golf course. • The consultant will gather financial data from each course including but not limited to an analysis of rounds played,the revenue from rounds of golf played,the revenue from all operations,costs associated with operations,etc.and create a financial pro forma for each course. Council Staff Comment: The Council may choose to be more specific about the financial information being created and what is expected from the financial pro forma. • The consultant will gather data from publicly and privately owned courses in the local and regional golf market to determine if and how they have impacted the City's courses. Council Staff Comment: After gathering market data from both the public and private courses in the greater Salt Lake area,the Consultant could make recommendations about the steps Salt Lake City Golf could take to achieve competitive advantages and,possibly, greater market share. • The consultant will do a broad assessment of the physical condition of each course. • The consultant will thoroughly review the proposed capital improvements from the Golf Division,costs associated with those improvements,the proposed funding sources for those improvements and the estimated year each project would commence. Council Staff Comment: Per the CTF recommendations,the study of the golf program should study each course's capital improvement needs and whether or not there would be a financial return to the City if such capital improvements were implemented. 2. Creation of a cost/benefit analysis of the proposed improvements and funding sources. • The consultant will use pro formal,the proposed capital improvement recommendations and funding sources from the Golf Division,the assessment of the physical condition of each course to determine whether the proposed improvements are necessary and whether they can be tracked to a reduction in costs and/or an increase in revenue per course. Council Staff Comment: Per the CTF recommendations,"...the study of the golf program should study each course's capital improvement(its) needs and whether or not there would be a financial return to the City if such capital improvements were implemented. If a course does not meet established criteria,the course would be repurposed or sold to the private sector." Council Staff Comment: This aspect of the project scope proposes that the Consultant use the Golf Division's proposed capital improvement recommendations and proposed funding sources. The Council may want to consider a more arms length or more independent review of the capital improvement projects needed at each of the golf courses. The CTF recommends that the consultant examine the assumptions and verify the data used in the Golf Division's projections. • The consultant,after assessing the proposed funding sources,will recommend other viable funding recommendations that have been successfully used on public courses in similar golf markets. 3. Create a 5-year economic model for the golf program that will reflect individual course needs; identify course financial strength;and outline measures that will correct problems,strengthen financial position, and increase playability. • The economic model created by the consultant would state the needs of each course in the City; track the assessed need for repairs,upgrades,required modifications,modernization of equipment and technology; reflect appropriate,viable and cost effective green business practices that lead to more environmentally sound business strategies; and assist in identifying options to address these issues as they appear. Council Staff Comment: The Council may choose to be more specific about the financial information or economic model being created. For example,the Council may want to request income statements,cash flow statements,and balance sheet projections for the next five years. In other words,be more specific about the information expected from the 5-year economic model. Council Staff Comment: Per the CTF report,the CTF concluded that the irrigation system changes should be the top infrastructure priority at each course so that there can be an immediate increase in savings,as well as a beneficial impact on the City's water use. However,the CTF does not recommend the City move forward with the approval of the ESCO contract or the bond until a more thorough analysis is performed on the actual costs of these programs,what the debt service will be,and how much will actually be saved by making these improvements. • The model is recommended to better track progress in spending,benefit to the general population,monitor any environmental impacts,and determine whether the courses are fulfilling their purpose and maintaining viability. 4.An evaluation of alternatives and profitable uses of golf course property, including privatization. • The consultant will make recommendations regarding other potential uses of the golf course properties such as the sale of property to the private market,change of use to parks or other open space uses,lease of property within the courses,etc.and determine the financial impact of such uses. • In determining potential other uses for the land the consultant should measure any alternative against the City's vision,goals and blueprints for community recreation,open space preservation and other core quality of life programs. 5.Sequencing, including funding, of the Capital Improvement Program for each course. • The consultant will create an updated project sequencing plan for the projects and funding of each project. Council Staff Comment: The CTF report indicates the developed economic model would prioritize the needs of each facility and would outline measures needed to be put in place to correct issues affecting the financial condition of the courses as well as the playability. MEMORANDUM DATE: October 8, 2012 TO: City Council Members FROM: Council staff communication team Lehua Weaver, Dan Weist, Amber McClellan, Nick Tarbet, Molly Farmer, Brian Fullmer,Jan Aramaki SUBJECT: Video contest proposal: Salt Lake City School District High School Students to submit a video for SLCTV broadcasting CC: City Council staff The purpose of this proposal is to expand content for SLCTV and to increase SLCTV viewers. Council staff met earlier with Dr. McKell Withers and his staff to discuss ideas on how to roll out a video contest involving Salt Lake City School District students. The School District suggests the best approach is to invite high school students to participate rather than junior high or elementary students to avoid steps associated with obtaining permission from parents to broadcast students' videos. The following are some general guidelines outlined by the Council staff communication team to help launch this video contest: • A limit of two minutes long for each video submission - submit electronically • Topic of the video will be generated focusing on the Council's seven philosophy statements • Run the video contest on a quarterly basis; students will have days to submit videos each time the video contest takes place • Video contest prize: winning video will broadcast on SLCTV (would the Council like to include something additional that is more tangible -i.e., gift certificate, gift card?) o Is the Council interested in choosing the video topic/question for video contests - i.e.: what does sustainability mean to you? • Create a selection committee to pick the winning video to be shown on SLCTV o Would the Council like to be involved in selecting the video winner? o Would the Council like to involve someone from the School District? o Others? • Announce the contest rules on SLCTV, twitter, facebook, Council's webpage, Council's periodic/weekly email updates, and through the School District and community councils • Catchy name for this video contest- "SLC Rocks" or "MySLC" o Does the Council have a suggestion on what to name this video contest? • Invite the winner of video contest to attend "opening ceremonies" at a Council meeting and recognize the winner. Additional City Council Announcements October 23, 2012 Information for Council Members A. Following are the Council Meeting dates through the end of the year: • Tuesday, November 13 - RDA/Work Session/ Formal • Tuesday, November 20 —Work Session Only • Tuesday, November 27 —Work Session / Formal • Tuesday, December 4 —Work Session/ Formal • Tuesday, December ii — RDA/Work Session/ Formal The first meeting of the new year is Tuesday, January 8. Information Needed from Council Members B. Legislative Breakfast Need to find a date for the Legislative Breakfast that works for council members in January before the session starts on January 28th. In 2011 we held the meeting on Friday and last year it was Monday. The breakfast has been from 7:3o to 9:oo am. Possible dates: • Tuesday January 8, 2013 • Tuesday January 22, 2013 Other suggested dates: o Friday January 4,2013 o Monday January 7,2013 (not ideal—hard to remind people over the weekend) o Wednesday January 23,2 o 13 o Thursday January 24,2013 o Friday January 25,2013 ➢ All—please let Council Staff know which date works best. Ms. Gust-Jenson asked if Council Members wanted to hold the Legislative Breakfast on January 8th which was the date recommended by the Administration. She said other potential dates were listed/available. Councilmember Simonsen said there was a standing informal caucus breakfast on that date that involved many of the democratic legislators and suggested clearing that date with them. Ms. Gust- Jenson said staff would follow-up on that and get back to the Council. C. Utilizing the Public Utilities Mailings for a Citywide Council Insert Each of the Council Members who had reserved a spot in the November utility mailings have elected to take advantage of the December slot instead. The Council might consider using the space in November for a citywide insert focusing on encouraging residents to comment on issues. Staff has laid out a possible insert that would include 1) methods of providing input and 2) a brief mention on some of the larger projects that the Council and/or City will be working on in the coming months. ➢ Is the Council supportive of using the November mail slot for this purpose? Preliminary draft attached. Ms. Gust-Jenson said more information/choices would be provided for Council Members consideration/approval. D. Council Calendar for 2o1.3 (see below) Ms. Gust-Jenson said the 2013 calendar needed to be published and now was the time for Council Members to review the schedule and provide input. She said this would be back on Announcements on November 13th. Councilmember Simonsen said as Redevelopment Agency business grew, that Tuesday became less useful as a Council business day and suggested exploring other options including adding an additional meeting. ➢ Please let Council Staff know if you see any problems with next year's calendar. 2013 COUNCIL MEETING DATES (Updated: 10/23/12) Please note: Meeting dates are subject to change January 8, 2013-Council Work Session & Formal Meeting January 15, 2013-Tuesday- RDA Meeting & Council Work Session January 22, 2013-Tuesday-Council Work Session & Formal Meeting January 29, 2013-TENTATIVE COUNCIL RETREAT February 5, 2013-Tuesday-Council Work Session & Formal Meeting February 12, 2013-Tuesday- RDA Meeting & Council Work Session February 19, 2013-Tuesday-Council Work Session & Formal Meeting February 26, 2013-TENTATIVE COUNCIL RETREAT March 5, 2013-Tuesday-Council Work Session & Formal Meeting March 9- 13, 2013 NLCT Congressional City Conference, Washington, D.C. March 19, 2013-Tuesday- RDA MEETING & Council Work Session March 26, 2013-Tuesday-Council Work Session & Formal Meeting April 2, 2013-Tuesday-Council Work Session &Formal Meeting April 9, 2013-Tuesday- RDA MEETING & Council Work Session April 10- 12, 2013 ULCT Mid-Year Conference, St. George, UT April 13- 17, 2013 APA's 2013 National Planning Conference, Chicago, IL April 23, 2013-Tuesday-Council Work Session &Formal Meeting May 7, 2013-Tuesday-Council Work Session & Formal Meeting May 14, 2013-Tuesday-RDA MEETING &Council Work Session May 21, 2013-Tuesday-Council Work Session &Formal Meeting May 28, 2013-Tuesday-TENTATIVE Work Session (as needed for Budget) June 4, 2013-Tuesday-Council Work Session & Formal Meeting June 6, 2013-Thursday-TENTATIVE Work Session (as needed for Budget) June 11, 2013-Tuesday-Council Work Session & Formal Meeting June 13, 2013-Thursday-TENTATIVE Work Session (as needed for Budget) June 18, 2013-Tuesday- RDA MEETING (May switch due to budget) & Council Work Session July 16, 2013-Tuesday- RDA MEETING,Work Session & Formal Meeting July 30, 2013-Tuesday-Council Work Session & Formal Meeting August 6, 2013-Tuesday NO MEETING: NIGHT OUT AGAINST CRIME TENTATIVE COUNCIL RETREAT A.M. August 13, 2013-Tuesday- NO MEETING: PRIMARY ELECTIONS August 20, 2013-Tuesday- RDA MEETING,Work Session & Formal Meeting August 27, 2013-Tuesday-Council Work Session & Formal Meeting September 3, 2013-Tuesday-Council Work Session & Formal Meeting September 10, 2013-Tuesday- RDA MEETING &Council Work Session September 11 - 13, 2013 ULCT Annual Conference, Salt Lake City, UT September 17, 2013-Tuesday-Council Work Session & Formal Meeting October 1, 2013-Tuesday-Council Work Session & Formal Meeting October 8, 2013-Tuesday- RDA MEETING & Council Work Session October 20-23, 2013 Rail-volution, Seattle,WA at the Westin Hotel October 22, 2013-Tuesday-Council Work Session & Formal Meeting November 5, 2013- NO MEETING: GENERAL ELECTION November 12, 2013-Tuesday- RDA MEETING,Work Session & Formal Meeting November 12-16, 2013 NLCT Congress of Cities Exposition, Seattle,WA November 19, 2013-Tuesday-Council Work Session & Formal Meeting November 26, 2013-Tuesday-TENTATIVE Work Session and Formal Meeting December 3, 2013-Tuesday-Council Work Session & Formal Meeting December 10, 2013-Tuesday- RDA MEETING,Work Session 8:47:35 PM Discussion was held on how to address/moved forward with Council retreat issues. Potential ideas included subcommittee meetings and/or scheduling work session briefings. Councilmember Simonsen asked if any Council Members objected to scheduling a follow-up discussion for the November 20, 2012 work session. No objections were raised. October 18, 2012 TO: City Council Members FROM: Cindy Gust-Jenson, Executive Director Office of the City Council SUBJECT: Master Plan Process Evaluation and Re-tooling Below is a first draft of an "outline of expectations" for the Council to review and modify. The purpose of an "outline of expectations" is to give Council Members the opportunity very early in the process to articulate their expectations and confirm whether the staff has a clear understanding of those expectations before a project is commenced. PROJECT: Master Plan Process Evaluation and Re-tooling TIME FRAME: Initial observations and recommendations reported to the Council in November/December 2012 PUBLIC PROCESS: Following report on initial observations and recommendations Staff understands there are differing views on the approach. Clarity on this "outline of expectations" will help assure that the Council's interests are understood. Please consider each of the items below as questions for clarification. Work with the Administration to establish a work group re: Master Planning process: 1. Initially include the following participants: • Administrative representatives • Three Council Members (question—as available? Or identify times when all are available?) • Council staff representatives' 2. Confirm whether the Council Members all have the same understanding, and what the goals of this process are, such as: a. Council Members owe it to their constituents to assure their initial feedback is included in the process so that doors are not closed for later discussion, and the constituent input remains meaningful. b. Balance the desire to have in-depth policy documents with broad, deep and meaningful community input with the desire to be more efficient in producing the plans—is it possible to have both? c. Streamline the Master Plan process to: • Reduce the amount of time it takes to develop and process plans • Ultimately create plans that are simple, understandable, easy to read and reference but are still flexible, current, dynamic and illustrative of the true surrounding amenities and conditions. • Focus City-wide policy statements in the City-wide plan (the Plan Salt Lake effort), rather than duplicating them in localized plans • Make the plans more user-friendly so that they can inform the development process and make the City's processes more predictable • Help assure that the workload is manageable so that smaller, more localized plans can be kept current(updated more frequently) • Assure that the documents are policy-driven 3. Enhance the public process for Master Plans to: • Continue to broaden public input • Retain and enhance `deep' participation from constituents familiar with the City • Use technology in creative ways • Learn from 'best practices' in other cities 4. Be open to an entire re-engineering of the public process that could include significant changes to the current process, to the point that the proposed process may not resemble the existing process. It may or may not include all of the same elements. 5. Include an opportunity for initial City Council check-in and then check-in at various points in the process. This will assure that the full Council's policy input is included before it would be 'too late to make changes without the plan going back to the Planning Commission.' Examples of processes where this check-in approach has worked include: • Council's adoption of Philosophy Statements that will help inform the general plan for Salt Lake City; • Administration's presentation and Council support of an `outline of expectations' on the small neighborhood business project, to help assure that the Administration and Council were of the same understanding on the project; • Development of a policy outline for the Historic Plan before the details were re- written. The Council had opportunity to review and endorse approaches and basic concepts; • Northwest Quadrant Master Plan policy principles were reviewed in advance by the sitting Council before work progressed. (The majority opinion on the Council shifted after this, but the opportunity for the Council to review mid-term may be a good model). • North Temple Master Plan and Zoning 6. Basic things that can be done to improve current process: • Use master plans as guidelines or advisory documents, as they are only valuable when they are utilized • Use master plans as a guiding document for the capital improvement(CIP) process • Have one citywide master plan that includes high level policy information such as transit, housing, education, quality of neighborhoods, etc. • Use a timeline for plan completion • Review and set parameters and initially conduct a broader policy discussion 7. Initial Steps: • Establish common vocabulary /define terms • Identify types of master planning documents and consistently communicate the role, scope and level of each. • Identify which components are included in which plans (i.e. City-wide policy statements are included only in City-wide plans; smaller area plans focus on neighborhood-specific issues.) • Come to agreement on whether the "scoping process" for a master plan is Administrative, Legislative or can be done jointly between the branches. 8. Assure that the processes established recognize that the policy choices of elected officials should not be inadvertently constrained by early or mid-process scoping conclusions. Process questions going forward: • Determine when to include process and policy experts, such as those from the University of Utah, to share professional research on best practices, successful approaches in other communities, etc. • Determine when to include the general public and other key stakeholders on how master planning in the City may change. Develop a process for how to get comprehensive public input on these proposed process changes. • Once a process is established, develop a public process component of the master planning process to expand public input opportunities for each plan going forward. Ideas/Items raised by Council Members since the Retreat(further food for thought as this process is looked at): • Define the following terms and how they relate to one another: o Civic engagement o Transparency o Accessibility to information o Citizen participation o Public engagement o Good Government Initiative • Give City Boards & Commissions the opportunity to have input on the scoping of issues o Taxpayers benefit from expertise of Board/Commission members o Board/Commission members have a more satisfying experience o Adds credibility to the project because a broad base of input was gathered • Broad public input has the following benefits: o More eyes =richer document o More diverse world experience =more ideas for mitigating potential problems or for coming up with creative solutions o On-street perspective may be unique o Assures that the framework of the issue isn't drawn so tight that opportunities are lost or potential problems are not recognized Brainstorming items from initial conversations between Administrative and Council staff members • Be sure each process has a clear beginning, middle and end • Consider developing a tool such as a"scope" or"outline of expectations"that clearly spells out the key issues to be addressed during the process. • Consider a mid-way report. (in the example of Northwest Quadrant, the Council endorsed the policy statements mid-process. This also worked well in the preservation plan—the Council adopted a resolution supporting key components.) • Schedule briefings in a timely manner to avoid loss of momentum. • Include stakeholder interviews as an initial step: o City Council Members o Professionals o Constituent experts in the neighborhood o Community Council leaders • Include as part of the stakeholder interview process, a follow-up step to promptly give feed back to those interviewed. Staff could note the key points heard and keep the door open for those points to be included throughout the process even though the Administration may not reach the same conclusion initially asserted by the stakeholder. (Clear communication from the beginning, feedback of what was heard, and opportunity for stakeholder to give written follow-up feedback if they believe they 'were not heard' or some of their points were missed.) • Hold a study session mid-way through the process to update the Council and get feedback. • When issues are before the Council, give the Administration approximately three minutes to review the issue that is before the Council, identify key issues, refresh on what has been decided previously, etc. Additional Item: Councilmember Garrott said Lehua would be asking Council Members whether they wanted to sign onto a letter to the Administration requesting a kind of collaborative meeting of the minds on the good landlord program. He asked them to take time to read the letter and make suggestion and decide whether or not to join. November 13, 2012 City Council Announcements November 13, 2012 Information Needed by Council Staff 9:31:12 PM A. Quarterly Housing Report (Attachment 1) Grants for the Council's review—The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items. A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. 19) Community Resilience Innovation Challenge 2012 a) Purpose/ Goal of the Grant: public education to residents on opportunities to perform basic seismic upgrades to unreinforced masonry structures. b) Grant amount: $33,144 through the FEMA 2012 Community Resilience Innovation Challenge. c) Requested by: Emergency Management, Building, IMS, &the Mayor's Office d) Match Requirement: o% 20) Cities of Services Impact Volunteering Fund a) Purpose/ Goal of the Grant: expand the Fruit Gleaning program, funds would be used to support an AmeriCorps member, working with TreeUtah, and other equipment and supplies. b) Grant amount: $25,00o from the Bloomberg Philanthropies Cities of Service — Impact Volunteering Fund program c) Requested by: The Mayor's Office, collaborating with Division of Sustainability and TreeUtah d) Match Requirement: o% required, but additional funds were necessary and the design and production of the io exhibits comes from Salt Lake City Public Utilities (already approved budget) and the US Forest Service. 21) Emergency Management Performance Grant Projects 2012 a) Purpose / Goal of the Grant: purchase Shelter Manager Kits that will be distributed during volunteer trainings for Shelter &Evacuation Centers housed in SLC schools. b) Grant amount requested: $io,000 from the Utah Department of Emergency Services &Public Safety c) Requested by: Emergency Management, collaborating with American Red Cross and the Salt Lake City School District d) Match Requirement: i00% in-kind, met through staff training, and volunteer hours 22) Victim Advocate Program a) Purpose/ Goal of the Grant: provides continued funding for an existing part-time Victim Advocate salary&benefits, cash assistance to victims b) Grant amount requested: $18,963.83 from the Utah Office for Victims of Crime Violence Against Women Act (VAWA) for 2013 c) Requested by: Police Department in collaboration with Utah Crime Victims' Legal Clinic, Legal Aid Society of Utah, Salt Lake Area Family Justice Center, and Holy Cross Ministries d) Match Requirement: 25% cash, met through the existing staff position 23) Science, Technology, Engineering, &Math (STEM) Exploration (Item 1of2) a) Purpose / Goal of the Grant: provides salary&benefits funding for an existing part-time/seasonal instructor position for the Unity Center's Computer Clubhouse STEM Exploration program. b) Grant amount requested: $2,00o through the Kennecott Utah Copper Charitable Foundation c) Requested by: Salt Lake City Foundation/ Department of Community& Economic Development —collaborating with Adobe, Boston Museum of Science, Intel Computer Clubhouse Network, Boston Museum of Science, and Massachusetts Institute of Technology d) Match Requirement: o% 24) Science, Technology, Engineering, &Math (STEM) Exploration (Item 2 of 2) a) Purpose/ Goal of the Grant: same as item above. b) Grant amount requested: $io,000 through the Verizon Foundation grant program c) Requested by: same as item above d) Match Requirement: o% 25) Enhancement to the Salt Lake City Police Department Explorer Program a) Purpose / Goal of the Grant: equipment and supplies to support participating in the Honor Guard competition at the Annual Law Enforcement Explorer program b) Grant amount requested: $4,90o from the Walmart Corporate Local Giving program c) Requested by: Police Department d) Match Requirement: o% 26) TACT Readiness Program — US Dept of Transportation grant - **Grant Funded position** a) Purpose / Goal of the Grant: TACT is the Ticketing Aggressive Cars &Trucks program designed to reduce traffic-related fatalities. This grant would increase the City's efforts to track and target traffic safety issues. There are two grant opportunities — i) a public awareness &training effort and 2) an enforcement & evaluation **** b) Grant amount: Public awareness &training: $309,996 and Enforcement and Evaluation grant: $302,00o from the US Department of Transportation Federal Motor Carrier Safety Division, through their FY2012 High Priority Grant. c) Match Requirement: existing personnel d) Requested by: Police Department B. Council Calendar for 2o13(Attachment 2 &3) 9:3 1:2 8 PM ➢ Please let Council Staff know if you see any problems with next year's calendar. Councilmember Penfold asked about adopting the schedule and if modifications could be made after adoption. Ms. Bruno said yes. She said she did not know the statue regarding the adoption date but thought it needed to be prior to the first 2013 meeting. Discussion was held on holding a meeting on July 23, 2013. Ms. Bruno said it sounded like some Council Members had interest in changing dates in July. Councilmember Simonsen said he was still interested in looking at the fourth Tuesday option whenever possible due to the sizable backlog of issues that needed to be addressed. He said most months were already full but there were potentially four or five additional meetings that could be scheduled. A straw poll was taken on adding a fourth Tuesday whenever possible. A majority of the Council was in favor of listing those meetings as "tentative". Councilmember Simonsen said Councilmember Love could also be asked to weigh in on the issue. Attachment 2 2013 COUNCIL MEETING DATES (Updated: 11/6/12) Please note: Meeting dates are subject to change Please note: The council may schedule a limited formal meeting the same evening as council work session only meetings to approve housekeeping items. Also items highlighted in green are responses from Council Members with suggestions and conflicts with the schedule so far. January 8, 2013-Council Work Session & Formal Meeting January 15, 2013-Tuesday- RDA Meeting & Council Work Session Only January 22, 2013-Tuesday-Council Work Session & Formal Meeting January 29, 2013-TENTATIVE COUNCIL RETREAT February 5, 2013-Tuesday-Council Work Session & Formal Meeting February 12, 2013-Tuesday- RDA Meeting & Council Work Session Only February 19, 2013-Tuesday-Council Work Session & Formal Meeting February-26,2713-TENTATIVE I' ' ".' (Luke can meet on either Feb 19 or Feb 26, but not both, Jill can meet on Feb 26th as long as we are thru by 5 p.m.) March 5, 2013-Tuesday-Council Work Session & Formal Meeting March 9- 13, 2013 NLCT Congressional City Conference, Washington, D.C. March 19, 2013-Tuesday- RDA MEETING & Council Work Session Only March 26, 2013-Tuesday-Council Work Session & Formal Meeting (Jill has a conflict with meeting on March 26th) April 2, 2013-Tuesday-Council Work Session &Formal Meeting April 9, 2013-Tuesday- RDA MEETING & Council Work Session Only April 10- 12, 2013 ULCT Mid-Year Conference, St. George, UT April 13 - 17, 2013 APA's 2013 National Planning Conference, Chicago, IL April 23, 2013-Tuesday-Council Work Session &Formal Meeting (Jill has a conflict with meeting on April 23) May 7, 2013-Tuesday-Council Work Session & Formal Meeting May 14, 2013-Tuesday-RDA MEETING &Council Work Session Only May 21, 2013-Tuesday-Council Work Session &Formal Meeting May 28, 2013-Tuesday-TENTATIVE Work Session (as needed for Budget) June 4, 2013-Tuesday-Council Work Session & Formal Meeting June 6, 2013-Thursday-TENTATIVE Work Session (as needed for Budget) June 11, 2013-Tuesday- RDA MEETING (May switch due to budget) Council Work Session & Formal Meeting. June 13, 2013-Thursday-TENTATIVE Work Session (as needed for Budget) June 18, 2013-Tuesday-TENTATIVE Work Session & Council Work Session (Budget must be adopted by June 22, 2013) July 16, 2013-Tuesday- RDA MEETING,Work Session & Formal Meeting July 30, 2013-Tuesday-Council Work Session & Formal Meeting August 6, 2013-Tuesday NO MEETING: NIGHT OUT AGAINST CRIME TENTATIVE Work Session Only August 13, 2013-Tuesday- NO MEETING: PRIMARY ELECTIONS August 20, 2013-Tuesday- RDA MEETING,Work Session & Formal Meeting August 27, 2013-Tuesday-Council Work Session & Formal Meeting September 3, 2013-Tuesday-Council Work Session & Formal Meeting September 10 - 13 2013 ULCT Annual Conference, Salt Lake City, UT September 17, 2013-Tuesday- RDA Meeting and Council Work Session September 24, 2013-Council Work Session and Formal Meeting (Carlton suggested moving the RDA Meeting from Sept 10 to another date since ULCT runs from Sept 10-13. Crayola stated that Sept 17 would be a better date than Sept 24 to give them adequate time to prepare for the next RDA Meeting on Oct 8th) October 1, 2013—Tuesday—Council Work Session & Formal Meeting October 8, 2013—Tuesday— RDA MEETING & Council Work Session Only October 15, 2013—Tuesday—Council Work Session & Formal Meeting October 20—23, 2013 Rail-volution, Seattle, WA at the Westin Hotel October 22, 2013 Tuesday—Council Work Session Q_ Formal Meefing (Carlton suggested that we move the Oct 22 Council Work Session and Formal Meeting to Oct 15 to help those running for re-election) November 5, 2013— NO MEETING: GENERAL ELECTION November 12, 2013—Tuesday— RDA MEETING,Work Session & Formal Meeting November 12-16, 2013 NLCT Congress of Cities Exposition, Seattle,WA November 19, 2013—Tuesday—Council Work Session & Formal Meeting November 26, 2013—Tuesday—TENTATIVE Work Session and Formal Meeting December 3, 2013—Tuesday—Council Work Session & Formal Meeting December 10, 2013—Tuesday— RDA MEETING,Work Session & Formal Meeting A. School Board Quarterly Meeting Council staff has been coordinating with the School Board and has scheduled Friday, December 14 as the quarterly meeting for the School Board/Council leadership before the end of the year. Two agenda items Council staff has received from Council Members are: 1. Provide bike racks at all elementary schools to promote healthy activity; and evaluate how safe are the accesses for children from the public way onto school grounds. 2. Expand on community gardens. ➢ Please let Council staff know of any other agenda items Council Members would like to include.Also, Council staff is checking in with School Board leadership on their agenda items, which Council staff will share once those items are identified. ➢ Would the Council like to hold a briefing on the attached report? Ms. Bruno asked Council Members to let staff know if they had additional items to include. November 20, 2012 City Council Announcements November 2o, 2012 8:49:35 PM Information Needed by Council Staff Grants for the Council Review The Administration has forwarded information about the following grant opportunities that they are pursuing. Following is a quick list of the items. A memo with more information is attached. If the Council does not have any objections, and the City is awarded the grant, these will come back through the Consent and Budget Amendment process. 27) Friends of the Library — Glendale Branch Library a) Purpose/ Goal of the Grant: to fund 25% of the ground source heat pump system that is part of the new Glendale Library Branch construction. b) Grant amount: $154,739 through the Rio Tinto / Kennecott Utah Copper's Corporate Giving Energy. c) Requested by: Friends of the Salt Lake City Public Library(on behalf of the Library) d) Match Requirement: 75% 28) Pharmaceutical Abuse Public Awareness ("Use Only As Directed" campaign) a) Purpose / Goal of the Grant: to pay for contractual services from R&R Partners to continue the Pharmaceutical Abuse Public Awareness campaign and to analyze its effectiveness. b) Grant amount: $300,00o from the State of Utah Commission on Criminal and Juvenile Justice —Justice Assistance Grant program c) Requested by: Salt Lake City Police Department d) Match Requirement: o% required. Information Only. Luncheons There are two luncheons that Council Members are invited to on Thursday, December 6, 2012. Both are luncheons that have been of interest to Council Members in the past: • Annual Public Utilities Advisory Committee Christmas Luncheon Little America Hotel, 50o South Main, Wyoming Room • Legislative Luncheon Utah Cultural Celebration Center — 1355 West 310o South This legislative priorities luncheon is a traditional activity for the Council of Governments (COG) members and the legislators of Salt Lake County. It has proven to be a useful means for developing a mutual understanding of common needs and problems in Salt Lake County. We have appreciated your past attendance and look forward to meeting and talking with you again. ➢ Are Council Members available to attend either of these luncheons? No response voiced-Ms. Gust-Jensen requested any RSVP be provided to Staff as soon as possible. The Jingle Bus The Downtown Alliance cordially invites you to the inaugural ride of The Jingle Bus, our newest holiday attraction. The Jingle Bus will be making its maiden voyage through the streets of downtown Salt Lake City on Friday, November 23 after a short 2 p.m. media event at the Downtown Holiday Market on Gallivan Plaza. We would love to have you participate in the media event and would also be honored to have you as one of the first passengers on this exciting new addition to the merriment of downtown streets. WHO: Downtown Celebrants and Dignitaries WHAT: Jingle Bus Inaugural Ride and Media Event WHEN: Friday, November 23, 2 p.m. WHERE: Downtown Holiday Market at Gallivan Plaza (Main Street Side) Information Only. Annual Calendar Ms. Gust-Jensen explained Staff would like to clarify the 2013 Meeting Calendar.; specifically the meeting start time of 2:0o p.m....some discussion had entailed a change to 3:oo p.m. ➢ Did the Council determine to remain at the 2:oo p.m. meeting start time for 2013? ➢ Was there a change to include the second Tuesday of the month being RDA only and for the Council to meet on the fourth Tuesday as tentative if needed? Straw Poll Vote: 5-2 to retain meeting status quo calendar. November 27, 2012 Additional City Council Announcements November 27, 2012 Information Needed by Council Staff A. 7:51:46 PM Congressional City Conference; Washington D.C. March 9, 2013 - March 13, 2013 The Congressional City Conference is an annual legislative forum that brings together more than 2,000 elected and appointed city leaders to focus on the federal policy issues that are important to local governments. In addition to providing opportunities to learn about innovative practices implemented at the local level, the conference connects city leaders from across the country with NLC- the organization that members of Congress, the White House, and federal agencies look to for solutions to addressing the nation's economic challenges. Early registration will be open in early December Date of Event: Saturday March 9, 2013 -Wednesday March 13, 2013 Location: Marriott Wardman Park, Washington, D.C. ➢ Are there any Council Members interested in attending? Council Members Love, Simonsen, and Luke were interested but wanted staff to check and see when the actual conference started. Ms. Gust-Jenson said they would get the information and get back to the Council. She said they would tentatively reserve four hotel rooms. For Your Information B. Draft article for the Citywide Newsletter (See attachment) Please review this draft article for the citywide newsletter entitled "Council adopting philosophy statements to guide future decision making". It will be sent out with the Public Utility bills beginning in January. ➢ Please send any suggestions to Molly Farmer. Councilmember Garrott asked if the article could point people towards a more expansive area of what was passed, the vision and the value statements. He said they were too long to list in the 30o word limit but could some of the text at the bottom has a link to the larger philosophy statements on the Council web page. December 4, 2012 City Council Announcements December 4, 2012 Information Needed by Council Staff 8:51:24 PM C. AFSCME Compensation Redesign Letter In conjunction with labor negotiation last year, AFSCME has requested a letter from both the Mayor and the Council reflecting the group's collaboration on the compensation redesign. The City liaison who worked on this project indicates that AFSCME and the City collaborated rather well on the redesign and hopefully the new system will put the City in a position to both fairly compensate employees and protect taxpayers ➢ If Council Members would like to participate in the draft letter (attached), comments and suggestions are welcome. Ms. Gust-Jenson asked Council Members to provide any feedback they had. She said the letter would be modified to say "we"instead of"I". She asked if there were any objections to moving forward. No objections were raised. Additional City Council Announcements December 4, 2012 Information Needed by Council Staff D. Legislative Breakfast Invitation Below is the invitation to legislators for the Legislative Breakfast which is scheduled for 7:3o am on January 8 at the Tracy Aviary. As in the past, this will be signed by the Mayor and Council Chair. Ms. Gust-Jenson said the breakfast was being organized by the Mayor's Office and a letter (signed by Mayor and Council Chair) would be sent to legislators. Councilmember Christensen said the appointment sent out by staff said the breakfast was being held at the Gallivan Center. Ms. Gust-Jenson said it was probably the Aviary but would do additional follow-up. Councilmember Simonsen asked if the letter contained a list of legislative items. Ms. Gust-Jenson said no. She said it only stated when and where. Councilmember Simonsen said he did not know if there was a list of all the people being invited but wanted to be sure that Representative Patrice Errant and Lynn Hemingway were invited this year. Ms. Gust- Jenson said staff would double check/coordinate that any legislator that had any piece of Salt Lake City would be invited. Councilmember Christensen said Senator Wyler who was primarily in South Davis County now took in all of Rose Park and part of Capitol Hill also needed to be invited. Ms. Gust-Jenson said staff would coordinate with Holly (Mayor's Office). ✓ Please feel free to make changes. Dear Senator , We hope you will join us for a breakfast with our City legislative team to discuss the Legislature's 2013 session. The breakfast will be held January 8 at the Tracy Aviary (589 East 1300 South in the southwest corner of Liberty Park) from 7:30 a.m. to 9 a.m. Convenient parking is available in the parking lot north of the aviary accessed from 900 south. We would like to share the City's perspectives on legislative issues we think will affect Salt Lake City in 2013. We also want to hear from you on your priority issues, as well as issues you think may affect our city. We hope you will attend and work with us to help Salt Lake City fulfill its full potential as Utah's capital city. Please RSVP by the end of business Tuesday, January 1, to Holly Hilton at 801-535-6006 or holly.hilton@slcgov.com. We hope you will join us. Thank you for all you do for Salt Lake City. E. Council Calendar 2013 For July 2013 does Council approve the following schedule? ✓ July 2 — no meetings ✓ July 9 — no meetings ✓ July 16, 2013 — RDA/Work Session/Formal Meeting ✓ July 23, 2013 — Work Session/Formal Meeting ✓ July 3o, 2013 — no meetings Ms. Gust-Jenson said Councilmember Penfold wanted to ask if in July the Council would be interested in meeting on July 16th rather than July 30th. A majority of the Council was in favor. Ms. Gust-Jenson asked if the Council was available to meet the night before July 24th. A majority of the Council said yes. Councilmember Christensen said there might be a concern with parking if a large public hearing was scheduled. Councilmember Simonsen suggested keeping July 30th on the schedule. A straw poll was taken on holding two or three meetings in July. A majority of the Council was in favor of only two (July 16th and 23rd). For September 2013, does Council approve the following schedule? ✓ September 3 — Work Session/Formal Meeting ✓ September io — no meetings ✓ September 17 — RDA/Work Session ✓ September 24 — Work Session/Formal Meeting Ms. Gust-Jenson said Councilmember Christensen pointed out there was a Utah League conflict for some people on September 10th. She said possible dates were September 3rd, 10th, 17th or 24th. A majority of the Council was in favor the 3rd, 17th and 24th. Councilmember Simonsen said the Council had previously held retreats on the last Tuesday in September. Ms. Gust-Jenson said staff would look at others dates for the retreat.