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01/06/2014 - Formal Meeting - Minutes January 6, 2014 Induction Ceremony The Oath of Office Ceremony for Salt Lake City Council Districts 1, 3, 5, and 7 was held Monday, January 6, 2014, at 12 : 00 p.m. on the east steps of the City and County Building, 451 South State . The following Council Members were present : Carlton Christensen Kyle LaMalfa Soren Simonsen Jill Remington Love Luke Garrott Stan Penfold Charlie Luke Mayor Ralph Becker; Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; and Cindi Mansell, City Recorder; were present . Councilmember LaMalfa presided at and conducted the Induction Ceremony. View Attachment FLAG CEREMONY 12:01:23 PM The Flag Ceremony/Pledge of Allegiance was lead by Salt Lake City Fire Department Honor Guard. 12:02:44PM The National Anthem was lead by the Salt Lake City Fire Department Choral Ensemble . 12:05:29PM Welcome to Guests and Elected Officials by Kyle LaMalfa, Council Chair. OATH OF OFFICE FOR ELECTED OFFICIALS #1 . 12:10:04PM The Oath of Office was administered to James Rogers, District 1, by Jon H. Rogers, Utah Notary Public. 12:12:10PM Comments by Councilmember Rogers . #2 . 12:17:03PM The Oath of Office was administered to Stan Penfold, District 3, by Brandie Balkan, Utah Notary Public and Equality Utah Executive Director. 12:18:33PM Comments by Councilmember Penfold. #3. 12:21:29 PM The Oath of Office was administered to Erin J. Mendenhall, District 5, by Cindi Mansell, Salt Lake City Recorder. 12:23:07PM Comments by Councilmember Mendenhall . #4 . 12:29:35PM The Oath of Office was administered to Lisa Ramsey Adams, District 7, by Third District Juvenile Court Judge Julie V. Lund. 12:31:30PM Comments by Councilmember Adams . 12:37:58PM Remarks by Mayor Ralph Becker. 12:39:50 PM A cultural performance was presented by the Japanese Kenshin Taiko. 12:46:28PM Closing Remarks by Councilmember LaMalfa. The meeting adjourned at 12 : 46 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 6, 2014 . clm January 7, 2014 The City Council met in Work Session on Tuesday, January 7, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Russell Weeks, Council Senior Policy Analyst; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Michael Akerlow, Housing and Neighborhood Development Director; Mary Beth Thompson, Revenue Analyst/Audit Manager; Neil Lindberg, Council Legal Director; Robin Hutcheson, Transportation Director; Julianne Sabula, Transportation/Transit Program Manager; Nichol Bourdeaux, Housing and Neighborhood Development Deputy Director; Nick Tarbet, Council Policy Analyst; Ray Milliner, Principal Planner; Joel Patterson, Senior Planner; Rick Graham, Public Services Director; Nick Norris, Planning Manager; Wilford Sommerkorn, Planning Director; Jan Aramaki, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Ben Luedtke, Council Constituent Liaison/Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Len Simon, Salt Lake City Legislative Advisor; and Mike Reberg, County Animal Services Director. Councilmember LaMalfa presided at and conducted the meeting. The meeting was called to order at 2 : 02 p.m. AGENDA ITEMS #1 . 2:02:55PM TAKE A STRAW POLL TO NOMINATE THE COUNCIL CHAIR AND VICE CHAIR FOR CALENDAR YEAR 2014 . View Attachments Councilmember Charlie Luke was nominated for Council Chairperson and Councilmember Luke Garrott was nominated for Council Vice- Chairperson. #2 . 2:14:09PM RECEIVE A BRIEFING REGARDING A PROPOSAL TO AMEND THE ZONING MAP FOR PROPERTIES LOCATED BETWEEN 700 SOUTH TO 900 SOUTH AND 700 EAST TO 900 EAST PURSUANT TO PETITION NO. PLNPCM2012-00360 . View Attachments The changes would modify the zoning for: • Existing single-family and two-family residences from RMF - 30 (Residential Multi-Family) to R2 (Single and Two-Family Residential) ; and • Existing commercially-used properties from RMF-30 (Residential Multi-Family) to either SNB (Small Neighborhood Commercial) or CN (Neighborhood Commercial) . Although the request is to change the zoning of the properties to R2 (Single and Two Family Residential) and SNB (Small Neighborhood Commercial) or CN (Neighborhood Commercial) , consideration may be given to rezoning the properties to another zoning district with similar characteristics. Petitioner: City Council. (Item C1) Ray Milliner, Joel Paterson, and Nick Tarbet briefed the Council from attachments . Councilmember LaMalfa said the proposal was on the formal agenda for consideration. Mr. Tarbet said staff would provide a revised motion sheet prior to the formal meeting. #3. 2:36:17PM REVIEW LEGISLATIVE PRIORITIES WITH SENIOR ADVISOR TO THE MAYOR, LYNN PACE, FOR THE 2014 SESSION OF THE UTAH LEGISLATURE. Lynn Pace said legislative issues discussed with the Council' s subcommittee included air quality, transportation funding, clarification to the Redevelopment Agency (RDA) statue regarding new growth/taxation, special assessment statues, and apartment inspections rules . He said other bills included convention hotel issues, alcohol, sales tax distribution, governing unincorporated areas, condemnation, billboards, and trails . Mr. Pace asked the Council to advise him of other issues that needed to be included. Discussion was held on adding transit funding and allowing public opinion questions to be added to election ballots . Straw Poll: • All Council Members were in favor of the following top legislative priorities : air quality, transportation funding, transit funding, RDA new growth, special assessment area statue, and apartment inspections . Mr. Pace invited Council Members to attend a legislative breakfast scheduled for Monday, January 13, 2014 at 7 : 30 a.m. He said he wanted to discuss agenda items with the subcommittee prior to the meeting. Councilmember LaMalfa said the Council needed to hold a policy discussion to clarify whether the newly elected Council Chair or the Subcommittee Chair would conduct legislative breakfast meetings . #4 . 3:02:58PM RECEIVE A BRIEFING ON THE CITY' S FEDERAL LEGISLATIVE PRIORITIES WITH SALT LAKE CITY ADVISOR, LEN SIMON. Len Simon briefed the Council on the following issues : internet sales tax, federal transportation funding, immigration reform, income and equality issues, unemployment compensation, minimum wage expansion, health care enrollment/demographics, and highway trust fund. He said he thought the main priorities were general budget issues, transportation programs/funding, tax-exempt municipal bonds deductibility, market place fairness act/internet sales, farm bill, and climate change issues . #5. 3:33:12PM RECEIVE A FOLLOW-UP BRIEFING AND HOLD A DISCUSSION ON PROPOSED REVISIONS TO HORSE-DRAWN CARRIAGE REGULATIONS IN SALT LAKE CITY. View Attachments The proposal is in response to the Council 's request from their September 24, 2013 briefing to have the Mayor's Administration and Salt Lake County Animal Services develop recommendations to horse-drawn carriage regulations and using Councilmember Charlie Luke's recommendation as part of the framework in developing their recommendations. The proposed changes include, but are not limited to: • Limiting the number of hours a horse may work in a day to eight hours with regular breaks, • Restricting carriage business operations in extreme weather conditions, • Prohibiting branding as a form of identification, • Implementing stricter standards for carriage equipment and maintenance, • Adding more detailed provisions governing carriage drivers, including background checks and licensing requirements. (Item C1) . Rick Graham, Jan Aramaki, Ben Luedtke, Mike Reberg, Mary Beth Thompson, and Jaysen Oldroyd briefed the Council from attachments . Discussion included evaluate best practices, rest periods, carriage inspection/annual sticker, enforcement issues/penalties, animal cruelty fines, education component, fitness issues, licensing fees, reevaluate temperature ranges, air quality days/restrictions, designated routes, traffic patterns/congestion, define/determine number of allowable accidents, still appropriate practice, utilize advice from animal experts, process to evaluate horses overall health/fitness for duty, veterinarian qualifications, and drivers qualifications/experience . Council Members expressed interest in holding additional discussion on licensing fees, temperature ranges/guidelines, and designated routes . Straw Polls : • All Council Members were in favor of incorporating changes proposed by Salt Lake County. • All Council Members were in favor of changing from a "Certificate of Necessity/Convenience" format to a "Service Contract" format with the understanding that the Administration would need additional time to make necessary changes . Councilmember LaMalfa said the Council would continue to discuss designated routes, licensing fees, and temperature ranges/guidelines . He said at a future work session, the Administration would bring back an updated proposal containing the County' s recommendations and "Service Contract" language . #6. 4:59:35 PM RECEIVE A BRIEFING FROM CITY COUNCIL STAFF AND HOLD A DISCUSSION ON WHERE CITY COUNCIL PRIORITIES AND POLICIES ALIGN WITH THE UTAH TRANSIT AUTHORITY' S (UTA) 2020 STRATEGIC PLAN. View Attachments Discussion included having an annual retreat, multi-modal transportation system, leverage funding, potential federal funding, shared goals, First Mile/Last Mile strategy, explore funding opportunities with UTA to expand services/identify/clarify shared goals, and explore local service levels . A majority of the Council was in favor of holding an annual retreat with UTA. Councilmember Penfold said small subcommittees could be formed to discuss strategic planning to jumpstart projects . Councilmember LaMalfa suggested incorporating UTA' s First Mile/Last Mile strategy in the next retreat . #7 . 5:08:34 PM RECEIVE A BRIEFING REGARDING A PROPOSED SCOPE OF WORK FOR A TRANSIT MASTER PLAN FOR SALT LAKE CITY. The scope of work would be used to prepare a citywide mass transit plan. View Attachments Robin Hutcheson, Russell Weeks, Wilford Sommerkorn, and Julianne Sabula briefed the Council from attachments . Ms . Hutcheson said the proposal would begin the procurement process to hire a consultant to help the City prepare a transit master plan. She said the Council would be given an outline showing how the Administration planned to keep them engaged through the entire process . Discussion included scope of services, evaluate study costs, procurement process, consultant to have neutral view point, make pedestrian crossings compatible with surroundings, further development of bike/pedestrian corridors on 600/800 East and McClelland Trail, short-term transit solutions/implementation i .e . circulator buses with emphasis on neighborhood business nodes/expanded hours of operation, how would land-use issues/policies be addressed, define business node connectivity, RDA partnership, market assessment, identify key corridors, potential zoning changes, ensure development pattern changes were dealt with in the transit plan, create a separate task/category for land use issues, potential updates to other land use plans, determine what communities should look like and then develop transportation system to support that, include public engagement component/citywide opinion question, citizen buy-in needed, optimize transit service on local level, utilize UTA data/expertise, how to identify/implement equitable transit needs citywide, identify key locations for infrastructure investment, explore transit systems used by school districts and the University of Utah, and expand partnerships with other transit providers . Straw Poll: • A majority of the Council was in favor of advancing the proposal directly to a formal meeting with the following additions : involve the School District and University of Utah in the process, create a separate task/category for land-use issues, and define/include relationship between the transit master plan and the bicycle/pedestrian master plan currently being developed. #8 . 5:48:16PM RECEIVE A BRIEFING REGARDING YOUTH SERVICES THAT ARE OFFERED ACROSS THE CITY AS AN INTRODUCTION TO DIFFERENCES IN PROGRAMMING BETWEEN EASTSIDE AND WESTSIDE SERVICES. View Attachments Sean Murphy, Rick Graham, Nicole Bourdeaux, and Kim Thomas briefed the Council from attachments . Discussion included lack of available Westside data, majority of City-owned facilities located east of State Street, disproportionate services/identify gaps, and how limited number of facilities impacted ability to provide equitable services citywide . Councilmember Penfold requested additional information regarding the "District Service Rates" category identified in the attachment . He requested a breakdown by location including service gaps, information on current/future plans for services at Sorensen Unity Center, and exploring opportunities to partner/utilize Northwest and County facilities . He said a long-term policy discussion might be needed to look at adding more facilities . Councilmember Rogers said he wanted to explore additional partnerships with the School District and Salt Lake County. Councilmember Garrott said he wanted to see a comparison made utilizing performance data from various YouthCity programs . He asked staff to include, as part of the annual budget process, the ability to review the quality of services provided by the County. Councilmember Penfold requested data on household incomes to help the City better provide services to under-served populations . Councilmember LaMalfa suggested developing criteria about how youth services could be distributed equitably throughout the City and have that included in the YouthCity Mission Statement . Straw Poll: • A majority of the Council was in favor of having the Administration expand/include youth programming during the next budget cycle along with providing equitable YouthCity services to all student populations . Ms . Gust-Jenson said for clarification, the Council was requesting that the Administration provide information about costs/resources that would be needed to achieve that policy goal . #9. DISCUSS ENVIRONMENTAL AND HEALTH IMPACTS OF RESIDENTIAL WOOD BURNING AND CURRENT REGULATIONS WITHIN THE CITY. They may consider whether to encourage public education, evaluate opportunities to incentivize conversion to cleaner heating methods, and/or draft further wood burning regulations for Salt Lake City or in collaboration with other entities. View Attachments Item pulled. #10 . (TENTATIVE) RECEIVE A FOLLOW-UP BRIEFING REGARDING COUNCIL STAFF' S PROGRESS ON IMPLEMENTING A NEW PROJECT MANAGEMENT SYSTEM TO MANAGE WORKLOAD. View Attachments Item pulled. #11 . 6:17:36 PM INTERVIEW ROBERT A. YOUNG PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE CITY AND COUNTY BUILDING CONSERVANCY AND USE COMMITTEE . (ITEM H1) Councilmember LaMalfa said Mr. Young' s name was on the Consent Agenda for formal consideration. #12 . 6:20:02PM INTERVIEW LAWRENCE PINNOCK PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE AIRPORT BOARD . (ITEM H2) Councilmember LaMalfa said Mr. Pinnock' s name was on the Consent Agenda for formal consideration. #13 . 6:25:26PM INTERVIEW HOLLEY MCINTOSH PRIOR TO HER CONSIDERATION TO THE SORENSON MULTI CULTURAL CENTER ADVISORY BOARD . (ITEM H3) Councilmember LaMalfa said Ms . McIntosh' s name was on the Consent Agenda for formal consideration. #14 . 6:28:28 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD : (ITEM H4) • Katherine Rubaclava • Glen N. Greener Councilmember LaMalfa said Ms . Rubaclava' s and Mr. Greener' s names were on the Consent Agenda for formal consideration. #15 . 6:35:18 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENT TO THE HOUSING TRUST FUND ADVISORY BOARD : (ITEM H5) • Robert Rendon • Amy Rowland • Steven T. Finch • Rocky McCain Councilmember LaMalfa said Mr. Rendon' s, Ms . Rowland' s, Mr. Finch, and Mr. McCain' s names were on the Consent Agenda for formal consideration. #16 . 6:39:36PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for announcements . #17 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion. #18 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 8 : 57 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 7, 2014 . sc January 13, 2014 Legislative Breakfast The City Council met at a Legislative Breakfast on Monday, January 13, 2014, at 7 : 30 a.m. at the Public Safety Building, 475 South 300 East, Salt Lake City. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Excused: Charlie Luke Also In Attendance: Ralph Becker, Mayor; Jennifer Bruno, Council Deputy Director; Neil Lindberg, Council Legal Director; Russell Weeks, Council Senior Policy Analyst; Sean Murphy, Council Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Karen Hale, Mayor' s Communication Director; Holly Hilton, Mayor' s Administrative Assistant; Lynn Pace, Mayor' s Senior Legal Advisor; Vicki Bennett, Sustainability Director; Robin Hutcheson, Transportation Director; and Cindi Mansell, City Recorder. Utah State Representatives : Rebecca Edwards, District 20; Jennifer Seelig, District 23; Rebecca Chavez-Houck, District 24; Joel Briscoe, District 25; Angela Romero, District 26; Brian King, District 28; Mark Wheatley, District 35; Patrice Arent, District 36; and Lynn Hemingway, District 40 . Utah State Senators : Jim Debakis, District 2; Gene Davis, District 3, and Patricia Jones, District 4 . The meeting was called to order at 8 : 04 a.m. View Agendas WELCOME AND INTRODUCTION 8:04:34 AM Mayor Becker and Vice Chair Garrott welcomed those present and thanked them for their commitment of time and service . Introductions of everyone present were made, including their area of representation. 2014 SALT LAKE CITY STATE LEGISLATIVE PRIORITIES 8:11:04 AM Mayor Becker discussed the Legislative Bill tracking website at www. slcgov. com/legislature2014 . He said Salt Lake County Caucus Meetings would be held on Thursdays at 7 : 00 a.m. starting January 30, 2014 in the Spruce Room (East Building) . He said Lynn Pace would be the City' s point of contact . Mayor Becker presented 2014 Legislative Priorities broken down into items discussed in the State of the City speech conducted January 8, 2014 . AIR QUALITY CHANGES 8:14:27AM Air quality has become a critical issue, not just in Salt Lake County, but across the State . The City supports legislation that would improve our air quality, including, but not limited to the five priorities recently identified in Mayor Becker' s State of the City address . • AUTHORIZE MORE FUNDING FOR PUBLIC TRANSIT. We ask that the Legislature increase the cap on the sales tax for public transit to a full 1% . The Legislature does not need to increase the tax, but only to allow the voters to choose whether or not to increase their own tax. We have to make it easier for people to use transit as an alternative to driving. We need more coverage that runs more frequently and costs less . Recent polling and many anecdotes reinforce how difficult it is for most people to use transit . It just takes too long and is too inconvenient . And the only way to improve transit service is to better fund it . • MAKE LOWER SULPHUR GASOLINE AVAILABLE AND MANDATE ITS USE. Tier 3 gasoline, as it is called, has lower levels of sulphur and therefore decreased emissions . It is mandated in other states and should be required for use along the Wasatch Front. This technology exists today to significantly reduce tailpipe emissions . Interestingly, one of our local refineries, Chevron, already produces Tier 3 gasoline, but it is shipped to Washington State because it is required there . The Salt Lake County Council of Governments has already endorsed the shift to Tier 3 . It was stated that Representative Arent, District 36, is running a resolution to direct or encourage the State Air Quality Board. Inquiry was raised regarding the addition to fuel cost, with Sustainability Director Bennett estimating between . 02 and . 08 per gallon. • ALLOW FOR AIR QUALITY STANDARDS THAT ARE RELEVANT TO UTAH. Current State law says that our air quality standards here in Utah cannot be stricter than Federal standards . Given our unique geographic and environmental conditions, we should have the flexibility to develop air quality standards that are adequate to meet our needs, regardless of the current Federal standards . Representative Edwards, District 20, said she is working on this item. • INCREASE FUNDING FOR TRANSPORTATION AND PUBLIC TRANSIT. We ask that the Legislature increase funding for local transportation, either by raising the State gas tax, or by authorizing a local option gas tax. The existing gas tax is a flat fee per gallon and is not indexed to inflation. The tax has not been raised since 1997, and the buying power of that revenue source continues to decline over time . As a result, both the State and local governments have had to subsidize transportation costs with general fund revenue . The State is currently diverting over $370 million of sales tax revenue from other needs to pay for transportation costs . In SLC, 67% of our transportation costs are paid out of the general fund. We need to make the true cost of driving transparent at the pump. • In addition, raising the fuel tax would help with air quality, because gas prices directly affect whether people drive their cars more or less . According to a recent statewide survey, about half of Utahans would reduce vehicle use if gas cost an additional 25 to 75 cents per gallon. And, at an additional $1 per gallon, nearly two thirds would reduce their vehicle use and find other ways to run errands, get to work, and live their lives . We should work to make gas taxes pay for road construction and maintenance, and encourage less driving so that our air quality improves . Mayor Becker said local governments have been working together to take this to the state level so that all building codes are uniform statewide . He emphasized the need to focus on improved energy efficiency and seismic standards . • REQUIRE BUILDINGS TO USE POWER EFFICIENTLY Utah' s energy code standards date back to 2006 . Since then, national and international building codes have been upgraded and have been proven to achieve a 30o improvement in energy efficiency. Utah should adopt the most current building codes for energy efficiency so we can reduce energy use overall and improve our air quality as soon as possible . Many other jurisdictions across America have done this already. Mayor Becker said the Federal Marketplace Fairness Act finally may have a chance to gain momentum. • IMPROVE THE COLLECTION OF SALES TAX ON INTERNET PURCHASES. State law already requires the payment of sales tax on purchases made via the internet, but that sales tax is rarely collected. We remain committed to the passage of the Federal Marketplace Fairness Act, which will restore a level playing field to our local brick and mortar businesses and will result in the collection of an estimated $181 million in tax revenues in Utah that are already owed, but currently go uncollected. We also support State legislation that would assist in the collection of this unpaid sales tax. Discussion followed regarding a recent court ruling that may be applicable . Mr. Pace said due to federal inaction, states have tried to find more creative ways to assert authority to collect that tax. He said this was not a new tax, and state and local government were united in their attempts to address it . Further discussion followed regarding what would be done if this tax were to be collected, with Senator Debakis stating the plan was to keep it at state level and the local level would not see the money. Mayor Becker expressed concern to distribution and said this needs to happen at the national level and not a state by state level . 8:32:52 AM Vice Chair Garrott continued to review additional priorities . • ENSURE THAT TAXING ENTITIES RECEIVE PROPERTY TAX FOR NEW GROWTH IN REDEVELOPMENT AREAS. The City supports a bill being prepared by the state RDA Association to clarify an existing State law to indicate that the amount of property tax diverted during the existence of an RDA project area is the same amount of property tax that flows back to all of the taxing entities once the RDA project area expires . Mr. Pace provided background and clarification that this was not a change in the law. • CHANGES TO THE SPECIAL ASSESSMENT AREA STATUTE. The City opposes any change that would limit the use of special assessment areas as an economic development tool . Mr. Pace said this was a valuable tool for local level improvements and the desire is to lower that threshold. He said the Utah League had been working with the representative to recognize modifications, yet not reduce the opt-out threshold too much. • LIMITATION OF APARTMENT INSPECTIONS. The City also opposes any bill that would limit the City' s ability to fulfill its obligation to conduct apartment inspections to ensure that those buildings are safe for occupancy. Mr. Pace explained a bill was previously passed wherein the intention was to remove the authority to conduct inspections of residential properties . He said the result was the removal of "random" inspections and scheduled inspections were allowed to continue . He said the intention this year was to fix the error. Discussion followed regarding life safety reasons and time frames for inspection. Mr. Pace said there are various solutions and the hope was to reach an agreement . Discussion followed regarding the number of absentee landlords or the potential to schedule the person who is responsible . OPEN FORUM 8:47:07AM Discussion followed regarding Section 8 housing and the drastically increased waiting list; and the transit pass that would be available the first part of March. Ms . Hutcheson explained this was a new process and it takes time to do it correctly while ensuring the residents have a good experience . Discussion followed regarding the pass details . Mayor Becker said Salt Lake City is in the process of implementing a new legislative parking plan during the 45 days of the session. He said it would be limited to official business and would offer free parking in a regular parking stall anywhere in the City during the session. He said staff was reviewing the amount of available parking surrounding the capital and are hoping to increase it by 40 spaces . Mayor Becker thanked everyone for attending. The meeting adjourned at 9 : 12 a.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council Legislative Breakfast meeting held January 13, 2014 . clm January 14, 2014 The City Council met in Work Session on Tuesday, January 14, 2014, at 6 : 09 p.m. in Room 326, City Council Office, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, and Lisa Adams . Absent: Councilmember Charlie Luke . Staff In Attendance: Cindy Gust-Jenson, Executive Council Director; Ralph Becker, Mayor; Margaret Plane, City Attorney; Boyd Ferguson, Senior City Attorney; Russell Weeks, Policy Analyst; Molly Robinson, Urban Planner; Nick Norris, Planning Manager; John Anderson, Principal Planner; Eric Shaw, Director of Community and Economic Development; Wilford Sommerkorn, Director of Planning; Nick Tarbet, Policy Analyst and Constituent Liaison; Jennifer Bruno, City Council Deputy Director; Lisa Shaffer, Development Review Administrator; Bill Haight, Chief Information Officer; and Sonya Kintaro, Chief Deputy City Recorder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 6 : 09 p.m. AGENDA ITEMS: #1 . 6:09:14PM RECEIVE A WRITTEN BRIEFING REGARDING THE QUARTERLY HOUSING REPORT, WHICH IS PROVIDED BY THE ADMINISTRATION TO KEEP THE COUNCIL INFORMED AND UP-TO-DATE REGARDING THE CURRENT STATE OF THE CITY' S HOUSING PROGRAM. The report is given once each quarter during the fiscal year. Included in this report is more information about the City's First Time Home Buyer Program. View Attachments No discussion was held because it was a written briefing. Councilmember Garrott said this item would be revisited. #2 . 6:10:01 PM RECEIVE A BRIEFING ON THE UTAH OPEN MEETINGS LAW. View Attachments Boyd Ferguson briefed the Council with attachments . He said yearly training on the open meetings law was required by the State of Utah. #3. 6:17:37 PM RECEIVE A BRIEFING FROM THE PLANNING DIVISION REGARDING ITS REPORT ON PUBLIC OUTREACH EFFORTS TO GATHER COMMENT ON THE DRAFT DOWNTOWN MASTER PLAN. View Attachments Russell Weeks, Molly Robinson, and Nick Norris briefed the Council with attachments . Ms . Robinson said the Administration wanted the Council' s input on vision, principles, and goals . She said the public was engaged in the vision and principles but the goals were a work in progress . She said the draft plan was expected early spring of this year. Councilmember Garrott said this item would be rescheduled because the Council did not receive all the attachments for their review. Councilmember LaMalfa asked Administration to find a way to describe and document the modes of communication used to engage the public and to assess when sufficient public engagement was achieved. Councilmember Garrott asked Ms . Robinson to give her opinion on what Leonie Sandercock, PhD. , a world-leading expert on public engagement, would say when public engagement was sufficient. Ms . Robinson said Ms . Sandercock would say it was never enough and would recommend the project be kept alive through public engagement even after the plan was adopted. She said it empowered the community to carry the plan forward. #4 . 6:37:30 PM RECEIVE A BRIEFING REGARDING THE 9 LINE CORRIDOR MASTER PLAN. The Council will be updated on the public process and review a draft of the plan. The 9 Line Corridor Master Plan will create a framework for future development of the 9 Line Trail and property along the corridor. The project area consists of the east / west corridor from 900 South and Hayes Avenue between 200 West to the Surplus Canal (approximately 1915 West) including the 9 Line Trail (which was a former railroad line) and a section of the Jordan River Parkway. View Attachments Nick Norris, John Anderson, Eric Shaw, Mayor Becker, Wilford Sommerkorn, Jennifer Bruno, and Nick Tarbet briefed the Council with attachments . The Administration was asked to submit their future attachments in a format that could be viewed easily on an iPad screen. 6:43:37 PM Discussion followed regarding how the core principles, culture, safety, equity, and sustainability were derived. Mr. Anderson said the principles came from best planning practices, existing conditions, demographics of communities in the area, and the original vision. Mr. Norris said these principles were taken to the communities in their public engagement process in order to receive feedback from the communities . 6:47:50 PM Discussion was held on the maintenance plan, funding, long-term connections to other public spaces, amenities (restrooms) , rezoning for new development, setting the framework for projects to adhere to the master plan, and taking a master plan to the implementation phase . Discussion was held on partnerships and coordination with other governmental entities, scope of required maintenance, and preserving the natural character of the space by finding more sustainable vegetation native to the State of Utah. The Council discussed using impact fees on projects . Ms . Bruno said the projects had to be growth-related. She said a series of open spaces were identified as being growth-related and would check to see if this project was growth-related. 7:32:00PM Discussion was held on zoning in the 900 West area. Mr. Norris said there would be zoning changes proposed under the West Salt Lake Master Plan. 7:35:04PM Discussion was held on the level of development potential along the corridor and the use of the corridor as a place to go through and to dwell . #5. 8:17:01PM RECEIVED A BRIEFING FROM THE ADMINISTRATION REGARDING THE CITY' S ACCELA PROGRAM, WHICH OFFERS ONLINE PUBLIC ACCESS TO PERMIT AND ZONING INFORMATION (CITIZEN' S ACCESS PORTAL) , AND A NEW DEVELOPMENT WITH REPORTING ENFORCEMENT CONNECTED TO THE ACCELA PROGRAM. View Attachments Lisa Shaffer and Bill Haight briefed the Council with a PowerPoint presentation. Ms . Shaffer offered training to Council Members . She said the Accela program expanded to uses by other departments . Discussion followed regarding app development for Apple and Android mobile devices for City employees and for citizens . #6. 8:45:16 PM RECEIVED A FOLLOW-UP BRIEFING REGARDING COUNCIL STAFF' S PROGRESS ON IMPLEMENTING A NEW PROJECT MANAGEMENT SYSTEM TO MANAGE WORKLOAD. View Attachments Lehua Weaver briefed the Council with attachments . Councilmember LaMalfa commented on agile project management methodology. He said it was one of the most innovative and progressive things the City was doing in terms on how work was getting done . He said staff should seek to get national recognition. Councilmember Mendenhall asked about the choice of software and training. Ms . Weaver said the choice of software matched many of their touch points . She said master training was done for four people . Training for the rest of staff was done by the four and IMS . She said staff in the next four to six weeks would become more diligent in estimating project time and tracking. She said at that point, they would be able to see some benefits such as the ability to predict time for future projects, know where staff time should be spent, and then determine the impact on projects already planned. Ms . Gust-Jenson said as a result of using the agile management software, overlaps or conflicts were found in Council policy. She said staff wanted to receive direction from the Council in a future meeting. She said Council Members would eventually be able to see the status of the projects in the software . #7 . 9:02:49 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION. A closed meeting described under Section 52-4-205 may be held for: This item was not held. The meeting adjourned at 9 : 09 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 14, 2014 . sk January 21, 2014 The City Council met in Work Session on Tuesday, January 21, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street . Council In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; Nick Tarbet, Council Policy Analyst; Joel Paterson, Planning Manager; Maureen Riley, Airport Director; Michael Williams, Program Director for the Terminal Redevelopment; Deb Alexander, Human Resource Director; Rick Graham, Public Services Director; Russell Weeks, Senior Council Policy Analyst; Molly Robinson, Urban Designer; Nick Norris, Planning Manager; Sean Murphy, Council Policy Analyst; Neil Lindberg, Council Legal Director; David Everitt, Mayor' s Chief of Staff; Brian Roberts, Senior City Attorney; Lehua Weaver, Council Policy Analyst; Jennifer Bruno, Council Deputy Director; Brian Dale, Fire Department Deputy Chief of Administration; and Beverly Jones, Deputy City Recorder. Also in Attendance: Dave Jackson, First West Benefits Consultant; Paul Skeen and Michael Michelsen, Partners at Eide Bailly. Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS #1 . 2 : 10 :27 PM RECEIVE A BRIEFING REGARDING THE ADMINISTRATION' S ANALYSIS OF A PROPOSED STREAMLINED, OP-IN HISTORIC DESIGNATION PROCESS FOR INDIVIDUAL PROPERTIES THAT MEET CERTAIN LOCAL HISTORIC DISTRICT DESIGNATION CRITERIA. IN 2012, THE COUNCIL ADOPTED CHANGES TO THE PROCESS FOR DESIGNATING NEW LOCAL HISTORIC DISTRICTS AND LANDMARK SITES. AT THAT TIME THE COUNCIL REQUESTED THE ADMINISTRATION STUDY AN OPT-IN OPTION FOR INDIVIDUAL PROPERTIES AS A POTENTIAL NEW HISTORIC PRESERVATION TOOL. View Attachments Nick Tarbet, Joel Paterson, and Cheri Coffey briefed the Council from attachments . Mr. Paterson said the opt-in process would streamline the whole process . He said there was concern that there might be a perceived lessening of the value of the local landmark sites done individually. He said local landmark sites were held to a higher standard than a contributing building was in a local historic district. Councilmember Mendenhall asked of those landmark sites, what percentage were actually residential buildings . Mr. Paterson said he did not have that information but he would provide it to the Council . Councilmember LaMalfa said the Historical Society put together an Economics of Historic Preservation Study. He said he did not know if the Council had received a copy. Mr. Paterson said the Historical Society was currently finalizing the report. He said the Utah Heritage Foundation pulled together a group of preservation entities including Salt Lake City who had made a contribution to the project. He said the Society did an economic study of the benefits of historic preservation and how it added to the State' s economy. He said the report was finalized and they had presented it to the Historic Landmark Commission. Ms . Coffey said they could provide the Council with copies of the study. Straw polls taken: • Does the Council want staff to look at what it would take to include a public education component to inform people that a private conservation easement was a way of preserving individual property. Council Members Mendenhall, Adams, Garrott, Luke, and Penfold were in favor and Council Members LaMalfa and Rogers were not in favor. • Does the Council want staff to look at what it would take for the City to be the holder of conservation easements . Council Members Adams, Garrott, Luke, and Penfold were in favor and Council Members Mendenhall, Rogers, and LaMalfa were not in favor. • Does the Council want Planning Staff to look at what some financial incentives could be, what it would cost, if there were other groups that would make more sense to participate with rather than conducting the districts on the City' s own. Council Members were in favor. • Does the Council want to look at an opt-in process for a City opt-in local historic district proposal for a single family home . Councilmember Rogers was in favor and Council Members Adams, Garrott, Luke, Penfold, Mendenhall, and LaMalfa were not in favor. • Does the Council want to cut the City Council out of the public hearing portion of the process . Council Members were not in favor. #2 . 3 : 10 : 03 PM RECEIVE A BRIEFING FROM THE AIRPORT STAFF REGARDING THE STATUS AND PROGRESS OF PLANS TO BUILD A NEW TERMINAL, CONCOURSES, PARKING GARAGE, AND OTHER FACILITIES AT THE SALT LAKE CITY INTERNATIONAL AIRPORT. View Attachments Maureen Riley and Mike Williams briefed the Council from attachments and a power point presentation. #3 . 4 : 12 : 59 PM RECEIVE A BRIEFING FROM DAVE JACKSON, CONSULTANT WITH FIRST WEST BENEFITS, TO PROVIDE AN OVERVIEW OF THE AFFORDABLE CARE ACT. View Attachments Deb Alexander, Dave Jackson, and Rick Graham briefed the Council from attachments and a power point presentation. Councilmember Luke asked staff to submit a written briefing to include the cost of all the different subcategories . He said this would be placed on a future agenda. #4 . 5 : 01 : 35 PM RECEIVE A BRIEFING REGARDING THE CITY' S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2013 AND THE MANAGEMENT AUDITOR' S LETTERS REGARDING INTERNAL CONTROLS AND COMPLIANCE . View Attachments Paul Skeen and Michael Michelsen briefed the Council from the attachments . Councilmember LaMalfa asked that they work with the Administration for the next round of the Request For Proposal to include an area of special interest as a supporting function of this audit. Council Members were in favor. #5 . 5 :20 : 44 PM RECEIVE A FOLLOW-UP BRIEFING FROM THE PLANNING DIVISION REGARDING ITS REPORT ON PUBLIC OUTREACH EFFORTS TO GATHER COMMENT ON THE DRAFT DOWNTOWN MASTER PLAN. View Attachments Russell Weeks, Molly Robinson, and Nick Norris briefed the Council from attachments . Mr. Weeks said staff needed ideas or visions from the Council . He said those visions could be outlined orally or sent in e-mails . #6. 5 : 53 :27 PM DISCUSS ENVIRONMENTAL AND HEALTH IMPACTS OF RESIDENTIAL WOOD BURNING AND CURRENT REGULATIONS WITHIN THE CITY. THE COUNCIL MAY CONSIDER WHETHER TO ENCOURAGE PUBLIC EDUCATION, EVALUATE OPPORTUNITIES TO INCENTIVIZE CONVERSION TO CLEANER HEATING METHODS, AND/OR DRAFT FURTHER WOOD BURNING REGULATIONS FOR SALT LAKE CITY OR IN COLLABORATION WITH OTHER ENTITIES. View Attachments Neil Lindberg, Sean Murphy, David Everitt, Brian Dale, and Brian Roberts briefed the Council from attachments . Councilmember Adams said she wanted to ask staff to speak with other entities that shared the air and to look at how the City could collaborate with them. Councilmember Penfold said the Council needed to be open in exploring different partnership relationships . Councilmember LaMalfa wanted staff to give the Council some concrete actions such as enforcement, compliance, and being proactive in cleaning the City' s own air that the City could pursue on their own. Mr. Lindberg said the next step in the process could be to identify the jurisdiction of the different entities that have an interest in this problem. Councilmember Mendenhall said she wanted to propose a fact finding night and invite Salt Lake County, the Division of Air Quality, State entities within or outside of the Division of Environmental Quality, the Health Department, and wood smoke experts to find out what entities had an interest. Council Members were in favor. #7 . 8 : 13 : 09 PM DISCUSS THE COUNCIL' S 2013 PRIORITY PROJECTS . THE COUNCIL MAY GIVE COUNCIL STAFF INITIAL DIRECTION ON WHETHER THEY WISH TO CONTINUE TO FOCUS STAFF WORK IN THESE AREAS IN 2014, OR MAY DISCUSS OTHER AREAS OF INTEREST TO THE COUNCIL. THE PRIORITY PROJECT AREAS FOR 2013 INCLUDE ARTS & CULTURE, ECONOMIC HEALTH OF THE CITY, NEIGHBORHOOD QUALITY OF LIFE, SUSTAINABILITY, EDUCATION, AND PARKS & OPEN SPACE. View Attachments Lehua Weaver and Jennifer Bruno briefed the Council from attachments . Council Members said more discussion would take place at the retreat but they felt seven priority projects were too many. #8 . 6 : 42 : 10 PM INTERVIEW DAVID S . RICHARDSON PRIOR TO HIS CONSIDERATION TO THE HISTORIC LANDMARK COMMISSION Councilmember Luke said Mr. Richardson' s name would be forwarded to the Consent Agenda for formal approval . #9 . 8 :29 : 43 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . THE COUNCIL MAY GIVE FEEDBACK OR STAFF DIRECTION ON ANY ITEM RELATED TO CITY COUNCIL BUSINESS. View Attachments See file M 14-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #11 . 6 : 44 : 16 PM (TENTATIVE) THE COUNCIL WILL CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204 , FOR ANY OF THE FOLLOWING PURPOSES : a) A STRATEGY SESSION TO DISCUSS COLLECTIVE BARGAINING PURSUANT TO UTAH CODE § 52-4-205 (1) (b) ; b) A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS PURSUANT TO UTAH CODE § 52-4-205 (1) (d) ; c) A STRATEGY SESSION TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION PURSUANT TO UTAH CODE § 52-4-205 (1) (c) ; d) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE; e) FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED PURSUANT TO UTAH CODE § 78B-1-137 , AND f) A STRATEGY SESSION TO DISCUSS DEPLOYMENT OF SECURITY PERSONNEL, DEVICES OR SYSTEMS PURSUANT TO UTAH CODE SECTION 52-4-205 (1) (f) . In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Eric Shaw, Community and Economic Development Director; Russell Weeks, Senior Council Policy Analyst; Maureen Riley, Airport Director; Jennifer Bruno, Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Neil Lindberg, Council Legal Director; Lehua Weaver, Council Policy Analyst; Margaret Plane, City Attorney; Marco Kunz, Senior City Attorney; Larry Bowers, Airport Operations Manager; and Justin Belliveau, Redevelopment Agency Deputy Director. Councilmember Garrott moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss pending litigation and purchase of property pursuant to the provisions of Section 52-4-205 (1) (c) and 52-4-205 (1) (d) of the Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Penfold, Garrott, Adams, Mendenhall, LaMalfa, and Luke voted aye . See File M 14-2 for Sworn Statement. The meeting adjourned at 8 : 48 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 21, 2014 . bj February 4, 2014 The City Council met in Work Session on Tuesday, February 4 , 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Staff In Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Chief of Staff; Margaret Plane, City Attorney; Jennifer Bruno, City Council Deputy Director; Sylvia Richards, Council Research & Policy Analyst; Lehua Weaver, Council Research & Policy Analyst; Gina Chamness, Budget Director; Mary Beth Thompson, Revenue Analyst/Auditing Manager; Vicki Bennett, Sustainability & Environment Director; Robin Hutcheson, Transportation Director; Rick Graham, Public Services Director; Mary De La Mare-Schaefer, Community & Economic Development Deputy Director; Dan Bergenthal, Trails Coordinator; Brian Dale, Fire Department Deputy Chief; John Vuyk, Fire Department Financial Manager; Michael Akerlow, Housing & Neighborhood Development Director; Katherine Lewis, Senior City Attorney; Jaysen Oldroyd, Senior City Attorney; Jan Aramaki, Council Research & Policy Analyst; Ben Luedtke, Council Policy Analyst; Nick Tarbet, Council Policy Analyst; Lynn Pace, Senior Advisor; and Sonya Kintaro, Chief Deputy City Recorder. Guests in Attendance: Mike Reberg, Salt Lake County Animal Services Director; and Blaine Overson, Owner of Carriage For Hire . Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS: #1 . 2:11:32 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 2 FOR FISCAL YEAR 2013-14 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the FY 2013-14 Budget, including funding for: • A portion of the costs of the Sugar House Streetcar, and various improvements to create a "greenway" within the corridor. • A Transportation Planner position to assist with Capital Improvement (building and roadway) Projects. • The City's Transit Master Plan, Phase 2 of the Sugar House Streetcar Plan, and a study of Foothill Drive (funding from Utah Transit Authority) . • An additional trained Nurse Dispatcher to manage non-emergency calls from the 9-1-1 call-takers (donation funds from the Utah Hospital Association) . View Attachments Jennifer Bruno, Sylvia Richards, Lehua Weaver, Gina Chamness, Mary Beth Thompson, Vicki Bennett, Robin Hutcheson, Rick Graham, Mary De La Mare-Schaefer, Dan Bergenthal, Brian Dale, and John Vuyk briefed the Council with attachments . Discussion was held regarding the decrease of expected revenue from parking pay stations and the number of tickets issued. Item A-1 : Climate Adaptation Project ($120,000 - Refuse Fund) Discussion was held on funding to hire a consultant to further the climate adaptation and mitigation plan. Councilmember LaMalfa asked Ms . Bennett to provide a copy of the materials presented at a previous briefing on the Sustainability Plan. 2:30:39 PM Straw Poll: Council would keep funding of the climate adaption project in the budget opening. Council Members Penfold, Mendenhall, Adams, and Luke voted yes . Council Members Rogers, LaMalfa, and Garrott voted no. 2:31:15PM Item A-2 : UTA Transit Planning Assistance (TPA) Funding ($207,300 - CIP Fund) . Council did not have objections to funding the Transit Plan and Foothill Corridor Plan. 2:43:56 PM Straw Poll: Council would keep the Streetcar Greenway funding in the budget amendment . Council Members Rogers, LaMalfa, Penfold, Luke, and Adams voted yes . Council Members Mendenhall and Garrott voted no. Item A-3: 500 West Portable Restroom Rentals and Island Reconstruction ($41,401 -General Fund) Discussion was held regarding the Administration proceeding with a project before receiving approval on funding. Council asked Administration to inform the Council before work began on non-funded projects . Discussion followed on the type of portable toilets used and the costs to install and maintain. Item A-4 : Jointly-funded Sustainable Business Ombudsman (Joint funding with Downtown Alliance) . This item was withdrawn by the Administration but Ms . Chamness briefed the Council on the role of the ombudsman. She said this item might appear as part of the regular budget request . Item A-5: Fire USAR Funding ($125,362 - General Fund) The Council had no comments on this item. 2:53:38 PM Item A-6: John Glenn Road Incident ($23,213 - General Fund) Discussion was held on the equipment lost in a hazardous material incident. Council Members LaMalfa and Luke said they wanted to review the City' s cost recovery ordinance in hazardous material situations . Item A-7 : Transportation FTE (No budget impact) Council had questions about using money saved from a vacant position for other purposes . Discussion was held regarding the hiring of a Full-Time Employee ("FTE") versus hiring on a contract basis . Ms . Hutcheson said their intention was to build the entry and middle levels of the organization. She said if they hired on a contract-basis, a staff person would have to be assigned to oversee the projects . Straw Poll: Council would support the Administration advertising the Transportation FTE position prior to the formal approval of the budget amendment. The vote to support was unanimous . Item A-8 : Placeholder-Council CIP Bonding ($ TBD - CIP Fund) Ms . Bruno said this was the Administration' s proposal on structuring the bonds to accomplish the projects the Council identified in the last round of CIP funding. She said the Administration would transmit the information to the Council in a few days . Item D-1 : Pulled Prior to Transmittal Item D-2 : US Department of Transportation, Federal Motor Carrier Safety Administration -Ticketing Aggressive Cars and Trucks (TACT) Readiness Grant Budget Adjustments ($239,721 - Misc. Grants) Council had no concerns . 3:06:25 PM Item D-3: Jordan River Parkway Trail - Budget Re- appropriation to Parley' s Trail ($219,375 - CIP Fund) Discussion was held on using the available funds at other locations other than Parley' s Trail . Straw Poll: Council would leave the extra funds in the budget amendment and revert back to the CIP cost overrun account. Council Members LaMalfa, Garrott, Mendenhall, Adams, and Luke voted yes . Council Members James and Penfold voted no. Item D-4 : Cost of Issuance for Sales and Excise Tax Revenue Bonds, Series 2013B(Sugar House Streetcar Project) ($110,839 and $45,272 - CIP Fund) Council had no concerns . Item D-5: Principal and Interest Expense on Bonding for Sales and Excise Tax Revenue Bonds Series 2013B (Sugar House Street Car and Greenway Project) ($442, 607 - Debt Service) ($442, 607 - CIP Fund) Council had no concerns . Item D-6: Principal and Interest Expense on Bonding for Sales and Excise Tax Revenue Bonds Series 2013A (UPAC Project - Sales Tax Portion) ($20,137,577 - Debt Service) ($64 ,730,000 - CIP Fund) Council had no concerns . Item D-7 : Principal and Interest Expense on Bonding for General Obligation Bonds Series 2013C (Open Space 3rd Segment) ($10,039 - Debt Service) Council had no concerns . Item D-8 : Interest Income on Bonding ($1,064,292 - CIP Fund) Council had no concerns . Section E: Grants Requiring No New Staff Resources, Items E-1 through E-5. Council had no concerns . 3:40:28PM Item F-1 : Utah Hospital Association Donation ($454,211 - Donations) Deputy Chief Brian Dale and John Vuyk briefed the Council . Councilmember Garrott asked about negative results . Deputy Chief Dale said in their visit to three locations with an accredited dispatch center, there were no deaths they knew about and very few complaints . Item I-1 : PLACEHOLDER - Request for 1 . 0 FTE Management-level position for Public Utilities at Waste Water Treatment Plant ($TBD - Sewer Utility Fund) Councilmember LaMalfa said there was a shortage of skill capacity at higher levels of management . He said money would come from the money planned for other projects from the Sewer Utility Fund. 3:21:08PM Item I-2 : PLACEHOLDER - Cost of Design Plans for a City- sponsored Daycare Center ($15,000 -General Fund) Councilmember Penfold asked about public funding in the next budget cycle . Ms . Chamness said it would be part of a CIP request . Item I-3: PLACEHOLDER - Constituent Tracking System - ($200,000) The Council had questions on the placeholder status and the possibility of use beyond the Council Office . 3:26:36PM Item I-4 : NOTE - Citywide Transit Pass fees . Council had no concerns . 3:28:21 PM Councilmember Added Item: Councilmember LaMalfa said the West Salt Lake Master Plan and 9-Line Master Plan would be presented for adoption in the near future . He said he wanted a financing plan to follow the two master plans . He proposed a consultant be hired to advise the Council on funding mechanisms to accompany the master plans by reallocating money. Council Members Garrott and Adams said they supported prioritization of master plans . Ms . De La Mare-Schaefer said Planning Division was on the verge of making a proposal on plan implementation. She said Planning could be ready with a template within a month and definitely before the new budget year. 3:35:52 PM Councilmember Luke asked Administration to return with different ideas on Councilmember LaMalfa' s proposal before the budget hearing. #2 . 3:45:37 PM RECEIVE A BRIEFING REGARDING THE ADMINISTRATION' S PROPOSED CHANGES TO THE CITY' S IMPACT FEE SCHEDULE, INCLUDING A POTENTIAL REDUCTION IN THE PROPOSED FEE. View Attachments Councilmember Penfold, Jennifer Bruno, Michael Akerlow, David Everitt, and Katherine Lewis briefed the Council with attachments and a PowerPoint presentation. The briefing included the types of impact fees and how impact fees could be used. 4:00:24PM Ms . Bruno responded to Councilmember Rogers question and said $1 . 2 million of roadway impact fees would be refunded to the companies who were incorrectly charged. 4:01:46 PM Councilmember LaMalfa asked for a list of projects eligible for impact fee use . Discussion was held on setting priorities on projects before applying general fund money to match impact fees that might be lost if not spent. Councilmember Penfold said the challenge was lining up the 10-year plan with the CIP process . 4:04:57 PM Ms . Bruno said the consultant reviewed the general fund money available and the projects eligible for impact fees to identify the projects that could be done . She said another view taken was to calculate the impact fees based on need, then determining what the general fund match would be . 4:06:39 PM Ms . Gust-Jenson said a meeting was scheduled with Administration to look at integrating the CIP Master Plan, the CIP 10-Year Plan, the City' s Master Plan, and the Impact Fee Plan. Discussion was held on strategic planning for growth. 4:11:41PM Mr. Akerlow said Administration recommended a short-term and long-term resolution in parks and roadway impact fees . Discussion was held on Administration' s recommendations, impact fee study comparison with other Utah cities, impact fees collected in single family homes, available downtown locations for parks, and Administration' s collecting of ineligible impact fees . 4:24:55PM Councilmember Luke discussed as next steps the opening of the 10-year CIP plan and identifying where projects should be as master plans were submitted. Discussion was held on the time-frame to open and discuss the 10-year CIP plan and alerting Administration to the Council' s intent to open on a two or three year basis, a realistic time line for reviewing the plans, and lowering fees temporarily while reviewing the plans . 4:36:56 PM Discussion was held on the current ordinance that exempted roadway impact fees throughout the City except in the west- side industrial area. Administration was directed to brief the Council in March on options for an ordinance fix. Council directed staff to return in March with a list of projects currently identified for impact fees in the categories where the Administration was proposing changes and to include the difference of what would be collected in the full-fee scenario and what might be collected in a lesser-fee schedule . #3. 5:04:20PM RECEIVE A FOLLOW-UP BRIEFING AND HOLD A DISCUSSION ON PROPOSED REVISIONS TO HORSE-DRAWN CARRIAGE REGULATIONS IN SALT LAKE CITY. The follow-up discussion will include, but will not be limited to: whether to keep horse-drawn carriages on City streets and evaluating temperature range, carriage routes, and fees. The revised proposal is in response to the Council 's request from their initial September 24, 2013 briefing to have the Mayor's Administration and Salt Lake County Animal Services develop recommendations for horse-drawn carriage regulations. Council Member Charlie Luke's recommendation was used as part of the framework in developing their recommendations. In addition, at the January 7, 2014 follow-up discussion by the Council, they unanimously supported having Salt Lake County Animal Services' additional revisions merged into the original proposal and changing the Certificate of Public Convenience and Necessity to a contract-based approach. View Attachments Rick Graham, Jaysen Oldroyd, Mike Reberg, Ben Luedtke, Jan Aramaki, Blaine Overson, and Mary Beth Thompson briefed the Council with attachments . 5:09:06 PM Councilmember LaMalfa asked about the article on cold air-induced late-phase bronchoconstriction in horses (Attachment 2) . Ms . Aramaki said it was a test done on a number of horses to determine the effect of sub-freezing temperatures on their respiratory systems . Discussion followed regarding the heat index documents regarding live- stock in strenuous activity in certain extreme temperatures, components of the carriage committee . Carriage Committee Discussion 5:15:34PM Mr. Graham briefed the Council on the member component of past carriage committees, Administration' s recommendation for the new committee, and current ordinance. Discussion was held on including members with expert knowledge of the horse-carriage issues, the committee accepting public input in an open meeting, being a committee to oversee compliance with contracts and legislation, committee meeting schedule, incident reporting process, and the identification of types of members Council wanted to additionally include on the committee . Straw poll: Council would reinstitute the Carriage Committee as reported in the proposed ordinance with the addition of an industry representative who worked with horses, an equine vet, and two at-large general public appointments from amongst residents of Salt Lake City. Council Members Rogers, LaMalfa, Garrott, Luke, Adams, and Mendenhall voted yes . Councilmember Penfold was not present to vote . A discussion was held with Mr. Overson about horses that could not work due to age or performance, the horse carriage business in Salt Lake City, permits to operate inside and outside the area, Mr. Overson' s experience in the horse-carriage business, the length of work shifts, horses that slip on the pavement, controlling the behavior of horses, where the horses are bought, and if the horses need training in an urban area. Mr. Overson spoke on the proposed changes to the map. Education on Horse Carriages 5:56:46PM Councilmember Rogers said it would be a great opportunity for the industry and public to be educated through brochures, pamphlets, or videos about the day in the life of a horse, how the horses were treated, where they lived, or how they were fed. Straw Poll: The Council would support adding the education piece to the contract . All Council Members voted yes . Fee Structure 5:59:08PM A discussion was held on keeping the fees the same . Straw Poll: The Council would support adding the fees to the contract . Council Members LaMalfa, Garrott, and Mendenhall voted no. Council Members Rogers, Penfold, Luke, and Adams voted yes . Temperature Range 6:01:05 PM Councilmember Luke proposed 90 degrees as the top temperature and 27 degrees as a low air temperature . Discussion was held regarding using air temperature versus a heat index, using the air temperature reported in the downtown location, and allowing the carriage committee to make the decision on temperature . Straw Poll: The Council would support setting the high temperature at 90 degrees and the low temperature at 27 degrees . Council Members Rogers, Penfold, LaMalfa, and Adams voted no. Council Members Mendenhall, Luke, and Garrott voted yes . Straw Poll: The Council would maintain the current contract language at the 104 degree heat index and 10 degrees ambient temperature, defer the temperature decision to the Carriage Committee, and use the downtown weather bug station as opposed to the Airport. Council Members Rogers, Penfold, Garrott, Adams, and Mendenhall voted yes . Council Members LaMalfa and Luke voted no. Carriage Routes Discussion 6:07:20 PM A discussion was held regarding Councilmember Luke' s proposed route from the stable to North Temple, then to Memory Grove . Straw Poll: Council would add Councilmember Luke' s proposed horse-drawn carriage route . Council Members Rogers, LaMalfa, Penfold, Adams, and Mendenhall voted no. Council Members Luke and Garrott voted yes . Discussion followed regarding changes to the routes and fees . Council deferred decision-making to the Carriage Committee regarding the fee schedule, random drug and alcohol testing of drivers, time of operation, and the minimum age of a horse to begin service . #4 . 8:21:54 PM RECEIVE A BRIEFING REGARDING THE QUARTERLY HOUSING REPORT, WHICH IS PROVIDED BY THE ADMINISTRATION TO KEEP THE COUNCIL INFORMED AND UP-TO-DATE REGARDING THE CURRENT STATE OF THE CITY' S HOUSING PROGRAM. The report is given once each quarter during the fiscal year. Included in this report is more information about the City's First Time Home Buyer Program. View Attachments Nick Tarbet and Michael Akerlow briefed the Council with attachments regarding the housing program, use of Federal funds, and modes of outreach. Discussion was held on additional context to future reports and aligning the report with the Council' s Housing Policy. The Administration said they would add context tied to the Council' s policy and housing plans . #5. 8:36:06 PM HOLD A DISCUSSION REGARDING INITIATING AN AUDIT OF THE CITY' S CONSTRUCTION PROJECT BID PROCESS (PROCUREMENT) . The City issues and manages several large construction projects related to roadways, buildings, parks, the Airport, Public Utilities, and other capital projects. The audit would be used to find opportunities for streamlining the process within City departments. View Attachments Lehua Weaver briefed the Council with attachments . Discussion was held on streamlining the project bid process, managing large projects, and financing project management . Council directed staff to draft options to incorporate the management of large projects and financing project management into the audit. Straw Poll: Council would support an audit to find opportunities for streamlining the process within City departments . Council Members LaMalfa, Penfold, Garrott, Adams, Luke, and Mendenhall voted yes . Councilmember Rogers voted no. #6. 8:41:45PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #7 . 6:25:54PM REPORT OF THE CHAIR AND VICE CHAIR. Lynn Pace briefed the Council on major issues at the State Legislative Sessions regarding air quality, transit funding, and transportation funding. Councilmember Garrott asked about a bill regarding gathering signatures by electronic means to get on a state-wide or city-wide ballot. Mr. Pace said he had not heard but would make an inquiry. #8 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY ALLOWED PURPOSE. This item was not held. The meeting adjourned at 8 : 48 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 4, 2014 . sk February 11, 2014 Retreat The City Council met in a Retreat on Tuesday, February 11, 2014, at 3 : 11 p.m. at the City & County Building, Room 326, 451 South State Street, Salt Lake City. In Attendance: Council Members Charlie Luke, James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Also In Attendance: Cindy Gust-Jenson, Council Executive Director; Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Jennifer Bruno, Council Deputy Director; Neil Lindberg, Council Legal Director; Russell Weeks, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Amber McClellan, Council Constituent Liaison; Nick Tarbet, Council Policy Analyst/Constituent Liaison; Jan Aramaki, Council Policy Analyst; Becky Dangerfield, Council Staff Assistant; Tracey Fletcher, Council Staff Assistant; ObReaee Israelsson, Council Staff Assistant; Margaret Plane, City Attorney; and Cindi Mansell, City Recorder. 3:11:57PM The meeting was called to order at 3 : 11 p.m. 1 . Welcome. Councilmember Luke welcomed those present and outlined the Council Retreat agenda details . He said he needed to leave the meeting briefly and Vice Chair Garrott would take over during his absence . View Attachment 2 . 3:17:35PM Introduction to Council Legislative Tools.View Attachments Mr. Lindberg briefed the Council on Legislative versus Executive (Administrative) Powers . He reviewed UCA §10-3b-203 Council in a Council-Mayor form of government; §10-3b-202 Mayor in Council-Mayor form of government; and §10-8-84 Ordinances, rules, and regulations - passage - penalties . Discussion followed regarding Legislative Tools in the form of budget, ordinances, review City Administration, transacting Council business, Advocacy/Public engagement, reviewing what others have done; and relationships with others . The question was raised relative to intervals and the form information could be provided, with Mr. Lindberg stating this could be defined within ordinance and that he was unsure as to current stipulations . He said the Council had the ability to request/receive the same information as Administration. Discussion followed regarding the budget process and the Council being involved at the end of the process . Vice Chair Garrott expressed concern the Council was unaware of what goes on within individual areas, funding or equally-competing priorities, project status, etc. Mr. Lindberg referenced a publication by The Government Finance Officers Association entitled "Anatomy of a Priority-Driven Budget Process" . He said this could prove helpful in how the Council continues to build on their Philosophy Statements created last year. He said the next logical step was to consider how to operationalize those goals . He said the Council should request reports or information should they have questions . He referenced the City of Dallas and their Performance Objectives and highlighted specific broad performance measures to determine whether City Services were being delivered in accordance with the Council' s Policy objectives . It was stated this had only been traditionally performed during the budget process . Councilmember Penfold said Administration should be approached to determine whether they had sufficient resources (whether financial or operational) to complete priorities before being established. He said the budget process does not allow time to prioritize items and it becomes a debate . Discussion followed regarding the quality of reporting the Council could push to receive . Mr. Lindberg said the Council could adopt specific ordinances outlining the detail, format, frequency, and content of information. Ms . Gust-Jenson discussed the huge opportunity for collaboration in this regard. She said initially, as everyone was prioritizing their needs, the base reporting tools were last to get funded. She said that brought back discussion whether those tools help make decisions, increase transparency, and were worthwhile to fund, etc. Discussion followed regarding how to define measures associated with successful outcome . Chair Luke said the Chair and Vice Chair had discussed a new reporting process for Council staff to require quarterly reports and priority status updates . Discussion followed regarding the concept and whether it would be realistic for the Council to undertake a complete departmental review of the budget . Vice Chair Garrott said currently, performance measures were brief and buried in the budget book; he requested those be drawn out and reported as part of the budget process . The concept of zero-based budgeting was suggested or even a 2-3 year budget review cycle, with concern expressed about the amount of time that type of process would require of a part-time body. Ms . Weaver explained there were some department priorities not included within the budget; staff could gather and distribute information. She said this type of new process might not gain momentum until the next year budget development process but could encourage departments to compile and track policy to enable the Council to make determinations across the City. She suggested other measurement opportunities or establishing a process to enable the Council to render balancing decisions . Ms . Gust-Jenson said in terms of bringing performance measures into the budget review, Council Staff was able to successfully begin to move in that direction last year and the input provided today would be very helpful with that process . 3. 4:11:43PM Council Review & Selection of 2014 Priority Projects . Ms . Gust-Jenson reviewed Council Staff workload and the need for balance with the annual large priorities, items voted on throughout the year, petitions filed, as well as individual priorities . She referenced the new quarterly report process to begin in April and the goal for staff and administrative clarity. She referenced a project scope/table template and Council Tools & Strength in Numbers Table relative to resources, options, and formal actions . Policy Analyst Weaver referenced the Project Listing relative to the Council Philosophy Statements . She briefly explained the process, lists, and suggested parameters to result in three projects to recommend to Administration as well as three projects for Council Staff. She said this would involve a refining process for competing projects . She said staff would check in with Council Members following the retreat regarding those other projects that were important to them. Council Members individually reviewed their written project lists . Councilmember Penfold described his list as follows : • Concur with Councilmember LaMalfa to conduct a voter opinion poll to ban plastic bags . • The Cemetery property of the City was considered Open Space and has considerable infrastructure needs that should be addressed (irrigation, restrooms, curb, gutter, streets) . Ms . Weaver said these concepts were not foreign to staff. She explained the first phase of the Cemetery Master Plan process was completed several years ago and would require review and update . The Council took at break at 5 : 30 p.m. The meeting readjourned at 5 : 59 p.m. Discussion followed regarding the project list in summary and how to distinguish which could be for Administration and which for Council Staff. It was determined each Councilmember would have 6 votes (3 Administrative/3 Legislative) . Time was allowed for various votes . Votes were taken with the final unanimous Straw Poll results as follows: Administrative Priorities 1 . Cemetery - future planning and assessment of capital needs, infrastructure repair/replacement, long term management of open space, financing, etc. 2 . Snow Removal on City Sidewalks - treat sidewalks and City Streets equally. 3 . Campaign Finance Reform - review/possible amendments regarding corporate contributions and contribution limits . Council Staff Priorities 1 . Urban Trail System - reprioritizing and accelerating for Planning and Development. 2 . Air Quality - explore and create policy while finding opportunities to expand the policy through collaboration with other municipalities, possibly forming an Air Shed Coalition. 3 . Public Services - accounting for services, maintenance costs, etc. by location and function. Council Executive Director Gust-Jenson said Staff would return with implementation options, outline how they fit into the Council Philosophies or challenges associated, and how they could fit into the holistic picture to implement goals . The Council discussed the accomplishment of narrowing and determining six strong achievable policy driven priorities . The meeting adjourned at 6 : 33 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content. This document along with the digital recording constitute the official minutes of the City Council Retreat meeting held February 11, 2014 . clm February 11, 2014 The City Council met in a Work Session on Tuesday, February 11, 2014, at 6 : 38 p.m. at the City & County Building, Room 326, 451 South State Street, Salt Lake City. In Attendance: Council Members Charlie Luke, James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Also In Attendance: Cindy Gust-Jenson, Council Executive Director; Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Lynn Pace, Chief Advisor to the Mayor; Jennifer Bruno, Council Deputy Director; Neil Lindberg, Council Legal Director; Russell Weeks, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Amber McClellan, Council Constituent Liaison; Nick Tarbet, Council Policy Analyst/Constituent Liaison; Jan Aramaki, Council Policy Analyst; Becky Dangerfield, Council Staff Assistant; Tracey Fletcher, Council Staff Assistant; ObReaee Israelsson, Council Staff Assistant; Margaret Plane, City Attorney; and Cindi Mansell, City Recorder. The meeting was called to order. 1 . 6:39:23 PM Legislative briefing. Lynn Pace briefed the Council regarding legislative issues for the 2014 State Legislature . Discussion included Opinion Questions allowed on local ballots (HB300) ; Absentee/Mail-in Voting (HB252) ; Special Assessment Area update and threshold ratio; transportation; public transit; air quality; water bills; and continued legislative interest in Airport items such as taxicabs, ground transportation, fixed based operators, and rental cars . Mr. Pace said he would continue to provide updates . Inquiry was raised regarding the rumored discussion of the prison relocation to the Fairpark. Mr. Pace said he had no information at this time . 2 . 6:54:19 PM Report of the Executive Director. The Council may give feedback or staff direction on any item related to City Council business. See file M 13-5 for Announcements . The meeting adjourned at 7 : 05 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 11, 2014 . clm February 18, 2014 The City Council met in Work Session on Tuesday, February 18, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Michael Akerlow, Housing and Neighborhood Development Director; Nick Tarbet, Council Policy Analyst; Joel Paterson, Planning Programs Coordinator; Rick Graham, Public Services Director; Nick Norris, Planning Manager; Debra Alexander, Human Resource Director; Maryann Pickering, Principal Planner; Boyd Ferguson, Senior City Attorney; Katherine Lewis, Senior City Attorney; Gina Chamness, Budget Director; Thomas Irvin, Principal Planner; Sean Murphy, Council Policy Analyst; Casey Stewart, Senior Planner; Cheri Coffey, Assistant Planning Director; Brian Fullmer, Council Policy Analyst/Constituent Liaison; and Scott Crandall, Deputy City Recorder. Guests in Attendance: David Jackson, FirstWest Benefits Consultant . Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS #1 . 2 : 10 : 43 PM RECEIVE A BRIEFING REGARDING PROPOSED ZONING CHANGES TO CITY-OWNED PROPERTY LOCATED AT 1226 SOUTH 1100 EAST PURSUANT TO PETITION NOS. PLNPCM2013-00797 AND PLNPCM2013-00799. View Attachments The proposal would amend the Central Community Master Plan future land use map and rezone the property from R-1/5, 000 Single Family Residential to Neighborhood Commercial (CN) . The proposal would facilitate the development of the parcel by allowing access to and parking for the adjacent property at 1234 South 1100 East. In exchange for the access and parking, the owner of the adjacent property would build and landscape an extension of the Jordan and Salt Lake City Canal Trail along the north side of the property. Although the applicant has requested that the property be rezoned to the Neighborhood Commercial (CN) zone, consideration may be given to rezoning the property to another zoning district with similar characteristics. Petitioner - Mayor Ralph Becker. (Item H1) Nick Tarbet and Joel Paterson briefed the Council with attachments . Comments included access/parking issues, landscape improvements, separate petition for surplus property trade, undevelopable parcel, McClelland Trail improvements/easements, walkable neighborhood, sidewalk width, ongoing maintenance, potential development impacts on neighborhood, and establish correct zoning/development standards . Councilmember Luke said a public hearing would be scheduled for March 4, 2014 . Additional discussion was held at 2 : 20 : 04 PM. #2 . 2 : 25 : 11 PM RECEIVE A FOLLOW-UP BRIEFING FROM ADMINISTRATION TO DISCUSS POLICY QUESTIONS AND COSTS ASSOCIATED WITH AFFORDABLE CARE ACT. View Attachments Debra Alexander and David Jackson briefed the Council with attachments . Comments included federal mandates for employers, compliance issues, total compliance required by January 1, 2016, spread costs over two budget cycles, impact on approximately 60 employees, potential cost to provide full benefits approximately $1 . 3 million (new money) , health benefits alone approximately $800, 000, equity issues, converting seasonal employees to "regular part-time" (RPT) , eliminating 15-18 positions would keep expenses neutral, treat employees fair/equitable, waiver incentives, double coverage issues, review staffing models, City obligated to provide proper type of insurance, and employees to decide if they want coverage . Discussion was held on the following policy questions identified in the attachments : converting 11-month seasonal positions into full- time positions; giving converted 11-month seasonal positions full benefits; not offering any benefits to employees who work less than 30 hours per week; providing additional types of benefits to employees working 30+ hours per week but less than 40 hours per week; and converting existing 30+ hours per week RPT positions to full-time positions . The Council expressed interest in exploring ways to incentivize employees not to elect City coverage if they could be covered under their spouse' s/partner' s insurance (avoid double-coverage) . Councilmember Rogers requested cost saving information/analysis if the City just hired more seasonal employees instead of converting positions to full-time . Councilmember LaMalfa suggested exploring ways to keep seasonal employees at the same wage and give them a month off of unpaid leave . Ms . Alexander said she would incorporate Council suggestions/requests as staffing models were reviewed. #3. 3 : 02 : 56 PM RECEIVE A BRIEFING ABOUT A PROPOSED SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENTS. View Attachments The proposed plan and amendments would enact form-based zoning in some areas along and near the Sugar House Streetcar "S" Line. A potential outcome of adopting the proposed amendments would be to change the zoning designation of 2. 85 acres of land in Fairmont Park along Sugarmont Drive near 900 East Street from Open Space to Form-Based Edge Area . Changing the zoning designation could allow the acres to be developed. Russell Weeks, Nick Norris, Maryann Pickering, Boyd Ferguson, David Everitt, Katie Lewis, Michael Akerlow, and Rick Graham briefed the Council with attachments . Comments included appropriate development around transit stations, parking requirement provisions, alternative transit modes, address Boys/Girls Club needs, open space requirements, process to surplus tennis court area, impact fee collection issues, and replacing the tennis court . Councilmember Luke said a public hearing would likely be scheduled sometime in March. #4 . 3 : 32 : 26 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 2 FOR FISCAL YEAR 2013-14 . View Attachments Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the FY 2013-14 budget, including funding for: • a portion of the costs of the Sugar House Streetcar, and various improvements to create a "greenway" within the corridor. • a transportation planner position to assist with capital improvement (building and roadway) projects. • the City's transit master plan, phase 2 of the Sugar House streetcar plan, and a study of Foothill Drive (funding from Utah Transit Authority) . • an additional trained nurse dispatcher to manage non-emergency calls from the 9-1-1 call-takers (donation funds from the Utah Hospital Association) . (Item Cl) Jennifer Bruno and Gina Chamness briefed the Council with attachments . The following items were discussed: Parking stations - revenue update. Ms . Bruno said the Administration would continue working on the issue and update the Council as soon as information was available . Item A-1 - Climate adaptation. Councilmember LaMalfa asked that the Sustainability Business Plan include information about seeking funding partners to help the City reach sustainability goals . Item I-5 Council Added Item - West Salt Lake Master Plan - Implementation Plan of Finance ($50,000 - Source: reallocation of funds for Barnes Bank awning) Councilmember Garrott said one initiative discussed during the Council' s retreat was to focus on master plan implementation. Councilmember LaMalfa said he wanted to pull the item from the budget amendment so Council could explore alternatives . Item I-5 Council Added Item - Additional funding for Citizen Survey ($30,000 - Source: General Fund) . Discussion was held on utilizing various aspects of on-line/phone surveys . Councilmember Luke asked staff to contact potential vendors and bring information back to the Council as soon as possible . Councilmember Garrott asked staff to provide the Council with criteria listed in the Request for Proposal (RFP) . Ms . Chamness said additional funding would probably be needed. #5. 5 : 06 : 00 PM HEAR A BRIEFING REGARDING A PROPOSAL TO VACATE AND CLOSE TO PUBLIC USE A PORTION OF THE ALLEY LOCATED BETWEEN ROOSEVELT (1455 SOUTH) AND EMERSON (1490 SOUTH) AVENUES, RUNNING EAST TO WEST FROM APPROXIMATELY 1177 EAST TO 1130 EAST PURSUANT TO PETITION NO. PLNPCM2013-00068 . (Petitioner Steven Seftel) View Attachments Sean Murphy, Thomas Irvin, and Nick Norris briefed the Council with attachments . Comments included a majority of property owners in support, security/safety issues, lack of use, urban design, McClelland Trail parking/access issues, create density/evaluate neighborhood needs, maintenance issues, existing policy supporting alley vacations, abandoned alleys, develop Citywide design standards, public policy decision, connectivity, create more open space/parks, and alleys are part of City' s fabric. Ms . Gust-Jenson said she would provide information about past alley vacations/closure policies . Councilmember Luke said a public hearing date would be decided at the next meeting. #6. 5 : 36 : 22 PM RECEIVE A BRIEFING REGARDING THE LIST OF LEGISLATIVE ISSUES FOR THE 2014 STATE LEGISLATIVE SESSION. Lynn Pace briefed the Council . Discussion was held on proposed legislation regarding the City' s ability to conduct apartment inspections . Mr. Pace said a proposal was made suggesting the City modify its ordinance that for landlords who did not participate in the good landlord program, the City was free to conduct inspections as often as deemed appropriate/necessary. He said for those participating in the good landlord program, inspections would only be allowed by complaint or for new projects . He said the Council' s subcommittee had concerns about that and the Administration prepared a memo opposing the proposal because safety issues were still found with participating landlords . He said the Administration' s recommendation was to resist the proposal and push to maintain the City' s inspection authority (approximately once every three years) and he needed Council direction to respond appropriately. Straw Polls: • To maintain the current practice for inspections . Council Members LaMalfa, Penfold, Garrott, Luke, and Mendenhall were in favor. Council Members Rogers and Adams were opposed. • To give Mr. Pace flexibility to negotiate inspection frequency, pre-inspection notice, etc. based on Council discussion. Council Members Penfold, Garrott, Luke, Adams, and Mendenhall were in favor. Council Members Rogers and LaMalfa were opposed. Councilmember Rogers wanted to provide benefits to landlords who participated in the program. Councilmember Penfold said the ordinance did not specifically state three years and felt flexibility already existed. Other Issues: • Special Assessment Areas - discussion included how to count votes in economic development areas . • Local Sales Tax redistribution - if internet sales legislation passed, the formula would be modified (50% population, 25% point- of-sale, and 25% assessed value) . • Convention Hotel - bill advanced with a post performance incentive involving revenue redistribution from the City, County, and State (no subsequent hearing or Council approval) . A board would be created (City would have two seats) to review RFP proposals and select a successful bidder. • Public Opinion Polls - bill had a significant level of reservation because legislators felt elected officials were elected to make hard decisions without taking public opinion polls . • Appropriation Item - help fund law enforcement efforts regarding half-way houses and parole violator centers . Mr. Pace said he welcomed any feedback and would keep the Council updated as the session continued. #7 . 6 : 10 : 07 PM RECEIVE A BRIEFING REGARDING PROPOSED AMENDMENTS TO THE CITY' S ZONING REGULATIONS PURSUANT TO PETITION NOS. PLNPCM2009- 00484 AND PLNPCM2009-01339. View Attachments The proposed changes are intended to update the City's Subdivision and Site Design Development regulations to: • make the review process more efficient and user-friendly. • facilitate incorporation of solar energy systems in new developments. • reflect current design standards and best practices in lot, block and street layout and connectivity. • consolidate subdivision regulations in one place. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker) . Casey Stewart, Cheri Coffey, and Nick Tarbet briefed the Council with attachments . Comments included consolidate/update regulations, clarify approval/notification/appeal process, modify subdivision review process, move condominium regulations from zoning to subdivision code, and incorporate site development pamphlet in official code . No feedback was requested from the Council . #8 . 6 : 05 : 46 PM INTERVIEW XAVIER GONDRA PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD. (ITEM H5) Councilmember Luke said Mr. Gondra' s name was on the Consent Agenda for formal consideration. #9. 6 : 07 : 42 PM INTERVIEW HOLLY MARTACK YOCOM AND 6 : 08 : 38 PM NATHANIEL STEVEN SALAZAR PRIOR TO CONSIDERATION OF THEIR APPOINTMENT TO THE LIBRARY BOARD. (ITEMS H6 AND H7) Councilmember Luke said Ms . Yocom' s and Mr. Salazar' s names were on the Consent Agenda for formal consideration. #10 . 3 : 55 : 59 PM RECEIVE A BRIEFING REGARDING A PROPOSAL TO DESIGNATE ONEIDA ISLAND, LOCATED AT 2150 EAST 2350 SOUTH, AS A CITY PARK AND ESTABLISH PARK HOURS. A proposal to amend Chapter 15. 04, Salt Lake City Code, (Parks, Play Fields and Golf Courses) would designate this parcel as a City park. View Attachments Rick Graham and Brian Fullmer briefed the Council with attachments . Comments included enforcement capability/use restrictions, maintenance issues, better control/oversight, explore other green space areas Citywide for similar change, and install signage . Councilmember Adams suggested placing a sign on the south end of the parcel . #11 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. Item not held. #12 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #13. 6 : 21 : 49 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL. Councilmember Garrott moved and Councilmember Mendenhall seconded to enter into closed session to discuss the character, professional competence, or physical or mental health of an individual pursuant to provisions of Section 52-4-205 (1) (a) of the Utah Open and Public Meetings Law. A roll call vote was taken. All Council Members voted aye . See File M 14-2 for Sworn Statement. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Others in Attendance: Margaret Plane, City Attorney and Debra Alexander, Human Resource Director. The meeting adjourned at 7 : 05 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 18, 2014 . sc March 4, 2014 The City Council met in Work Session on Tuesday, March 4, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. Council in Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Staff in Attendance: Jennifer Bruno, Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Nick Tarbet, Council Policy Analyst; Doug Dansie, Senior Planner; Cheri Coffey, Assistant Planning Director; Stephanie Duer, Water Conservation Program Director; Russell Weeks, Council Senior Policy Analyst; Vicki Bennett, Sustainability and Environment Director; Tyler Poulson, Sustainability Program Manager; John Anderson, Planner; Nick Norris, Planning Manager; Everett Joyce, Planner; Wilford Sommerkorn, Planning Director; Gina Chamness, Budget Director; Marina Scott, City Treasurer; Michael Akerlow, Housing and Neighborhood Development Director; Katherine Lewis, Senior Attorney; Sylvia Richards, Council Research and Policy Analyst; Mary Beth Thompson, Revenue Analyst/Auditing Manager; Ben Roberts, Compliance Program Director; Lynn Pace, Mayor' s Senior Advisor; Neil Lindberg, Council Legal Director; and Sonya Kintaro, Chief Deputy City Recorder. Also in Attendance: Wade Budge, Natomas Meadows Petitioner; and Dale Okerlund, Lewis Young Robertson & Burningham Senior Vice President . Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 13 p.m. AGENDA ITEMS #1 . 2:13:20 PM RECEIVE A BRIEFING REGARDING A PROPOSAL THAT WOULD AMEND THE CITY' S ZONING REGULATIONS TO ESTABLISH WATER-EFFICIENT LANDSCAPING AND TREE PROTECTION REGULATIONS IN AN EFFORT TO PROMOTE SUSTAINABLE URBAN LIVING [AMENDING SECTIONS 21A. 48 (ZONING: LANDSCAPING AND BUFFERS) , AND 21A. 62 (ZONING: DEFINITIONS) OF SALT LAKE CITY CODE] . The proposed changes are designed to: • Reduce water consumption through grouping plants with similar watering needs together and ensure efficiencies in the irrigation system design upon installation. • Require the protection of existing trees in the landscaping when designing large projects. Related provisions of Title 21A-Zoning may also be amended as part of this petition. Petitioner Mayor Ralph Becker Petition No. PLNPCM2010-00322 (Item H2) View Attachments Nick Tarbet, Doug Dansie, Cheri Coffey, and Stephanie Duer briefed the Council with attachments . Discussion followed regarding the developer requirement to identify existing trees on design plans, adhering to best management practices on new construction of City-owned park strips and landscaped areas smaller than eight feet, irrigation system efficiency and hydro zoning, and park strip maintenance . Straw poll taken: • Does the Council have interest in reviewing the park strip portion of the ordinance? All Council Members were in favor. #2 . 2:45:17 PM RECEIVE A BRIEFING REGARDING A PROPOSAL TO INSTALL TWO RAPID CHARGE ELECTRIC VEHICLE CHARGING STATIONS, THE COSTS OF WHICH WOULD BE REIMBURSED BY THE STATE. View Attachments Russell Weeks, Vicki Bennett, and Tyler Poulson briefed the Council with attachments . Discussion followed regarding upgrading six Level 1 stations to Level 2, publicizing locations, fees, converting City vehicles to electric, payment collection methods, fast-charging platforms, solar options, and demand charges . #3. 3:01:23 PM RECEIVE A BRIEFING REGARDING A PROPOSAL TO AMEND THE NORTHWEST COMMUNITY MASTER PLAN AND REZONE THE PROPERTY AT 552 NORTH 1500 WEST. The proposed changes would: • Amend the master plan from low density residential to medium density residential . • Rezone the property from R-1/7000 Single Family Residential to SR-3 Special Pattern Development Residential . The requests have been made in order to develop the existing piece of property at a higher density than is currently allowed. Although the applicant has requested that the property be rezoned to the SR-3 zone, consideration may be given to rezoning the property to another zoning district with similar characteristics. Petitioners - Dave Robinson and Gabe Epperson. Petition Nos. - PLNPCM2012-00697 and PLNPCM2013-00057. View Attachments Nick Tarbet, John Anderson, and Nick Norris briefed the Council with attachments . Discussion followed regarding a return to the Fairpark Community Council and Planning Commission for approval, property size, and the number of single family homes proposed. Straw polls taken: • Does Council want to send petition back to the Fairpark Community Council for review? All Council Members were in favor. • After the Community Council has a chance to review and provide input, does Council want it to go through the Planning Commission process. All Council Members were in favor. #4 . 3:12:53PM RECEIVE A BRIEFING REGARDING A PROPOSAL TO REZONE THE PROPERTY AT 1750 SOUTH 5600 WEST FROM OPEN SPACE (OS) TO M-1 LIGHT MANUFACTURING. The rezone would allow for development of a three-lot industrial site. Currently, the land is vacant. Although the applicant has requested the property be rezoned to the M-1 zone, consideration may be given to rezoning the property to another zoning district with similar characteristics. Related provisions of Title 21A-Zoning ordinance may also be amended as part of this petition. Petitioner Natomas Meadows, LLC - Petition PLNPCM2013-00767. View Attachments Nick Tarbet, Everett Joyce, Nick Norris, Wilford Sommerkorn, and Wade Budge briefed the Council with attachments . Discussion followed regarding the benefits and burdens to the City if rezoned, the future value of land, bicycle trails, access to the property, impact of the Mountain View Corridor, environmental issues, and billboards . #5. 3:50:15 PM RECEIVE A BRIEFING REGARDING THE ADMINISTRATION' S PROPOSAL FOR STRUCTURING FINANCING FOR MAJOR PROJECTS THAT WERE APPROVED BY THE COUNCIL AS PART OF THE FISCAL YEAR 2014 CAPITAL IMPROVEMENT BUDGET. View Attachments Gina Chamness, Marina Scott, Jennifer Bruno, and Dale Okerlund briefed the Council with attachments and slides . Ms . Chamness spoke about the mechanisms for issuing debt, future impact on debt capacity, and the City' s ability to service debt. Discussion followed regarding planning a joint meeting with the Redevelopment Agency to review upcoming debt costs to the City, projects not included in the list for tax-exempt financing, and the three scenarios on future debt issuance . Councilmember LaMalfa asked Administration for ideas on financing the City and County Building stone remediation project. Ms . Chamness said she would return with a list of projects eligible for tax-exempt financing and recommendations on financing the stone remediation project . Straw polls taken: • Does Council want to move forward with certain projects identified by the Administration minus the stone remediation project? All Council Members were in favor. • What scenario would Council Members choose? Councilmember Penfold favored Scenario #2; Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, and Adams favored Scenario #3 . #6. 5:03:25 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE ADMINISTRATION' S PROPOSED CHANGES TO THE CITY' S IMPACT FEE SCHEDULE, INCLUDING A POTENTIAL REDUCTION IN THE PROPOSED FEE. View Attachments Jennifer Bruno, Michael Akerlow, Katie Lewis, and David Everitt briefed the Council with attachments and slides . Discussion was held regarding the City' s process for raising fees, feedback by the community on the increased impact fees, lowering the parks impact fee with an escalator to increase over a period of time, reviewing the ordinance over roadway impact fees to the Northwest Quadrant and west- side industrial areas to extend city-wide, and private sector involvement to build public facilities . Straw polls taken: • Does Council want to maintain park impact fees at the current level or decrease fees? Council Members Rogers, Penfold, Garrott, Mendenhall, and Adams favored to decrease fees . Council Members LaMalfa and Luke favored maintaining fees . • Does Council agree with the Administration' s recommendation to decrease fees to $1,752 with a 5-year incremental increase? Council Members LaMalfa, Penfold, Garrott, Mendenhall, and Luke were not in favor of the Administration' s recommendation. Council Members Rogers and Adams favored the Administration' s recommendation. • Does Council want to reduce fees to $2 ,875 with a 2-year incremental increase to reach $3, 999? Council Members Garrott, Penfold, Mendenhall, and Adams were in favor. Council Members Rogers, LaMalfa, and Luke were not in favor. • Does Council want to keep the road impact fee ordinance as currently written and direct the consultant to re-evaluate what it would take to move things city-wide? Council Members Rogers, Luke, Penfold, Mendenhall, and Adams were in favor . Council Members Garrott and LaMalfa were not in favor. • Does Council want to pursue the idea of private sector involvement in public amenities as a proposal for review by the Administration? All Council Members were in favor. #7 . 6:01:58 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 2 FOR FISCAL YEAR 2013-14 . BUDGET AMENDMENTS HAPPEN SEVERAL TIMES EACH YEAR TO REFLECT ADJUSTMENTS TO THE CITY' S BUDGETS, INCLUDING PROPOSED PROJECT ADDITIONS AND MODIFICATIONS. This amendment contains a number of proposed adjustments to the FY 2013-14 Budget, including funding for: • A portion of the costs of the Sugar House Streetcar, and various improvements to create a "greenway" within the corridor. • A transportation planner position to assist with capital improvement (building and roadway) projects. • The City's Transit Master Plan, Phase 2 of the Sugar House Streetcar Plan, and a study of Foothill Drive (funding from Utah Transit Authority) . • An update on revenue projections relating to parking meters. • An additional trained nurse dispatcher to manage non-emergency calls from the 9-1-1 call-takers (donation funds from the Utah Hospital Association) . View Attachments Sylvia Richards, Gina Chamness, Mary Beth Thompson, Ben Roberts, and David Everitt briefed the Council with attachments and slides . Discussion was held regarding parking ticket collections, aging receivables, dismissal of pay station tickets, faded decal procedures, tracking data to produce better projections, parking policy goals, and parking meter problems . #8 . 6:35:30 PM RECEIVE A BRIEFING REGARDING THE LIST OF LEGISLATIVE ISSUES FOR THE 2014 STATE LEGISLATIVE SESSION. Lynn Pace, Neil Lindberg, Orion Goff, and Mary Beth Thompson briefed the Council . Mr. Pace presented information on the apartment association' s request for a moratorium on enforcement of apartment inspection requirements while working on the terms of an ordinance . Discussion followed regarding how other cities handle apartment inspections, consideration of a moratorium while developing an ordinance, the Good Landlord program, and units refusing access to inspectors . Straw poll taken: • Does Council want to continue negotiation based on what was discussed with the apartment association involving a moratorium but ensure the interval between inspections be no greater than four years? All Council Members were in favor. #9 . RECEIVE A BRIEFING REGARDING A PROPOSAL TO DONATE A CITY FLEET VEHICLE TO THE REPERTORY DANCE THEATER THAT WOULD OTHERWISE HAVE BEEN SOLD AS SURPLUS . The City has conducted a public benefit analysis pursuant to State Code. View Attachments This item was not held. #10 . 8:17:31PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #11 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #12 . 6:58:15 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-204 , FOR THE FOLLOWING PURPOSES : d) A STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE OR LEASE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF PUBLIC DISCUSSION OF THE TRANSACTION WOULD (i) DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION; OR (ii) PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS PURSUANT TO UTAH CODE §52-4-205 (1) (d) ; e) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (i) PUBLIC DISCUSSION OF THE TRANSACTION WOULD: (A) DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION; OR (B) PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS; (ii) THE CITY PREVIOUSLY GAVE PUBLIC NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (iii) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE PURSUANT TO UTAH CODE §52-4-205 (1) (e) . In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Staff in Attendance: Jennifer Bruno, Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Neil Lindberg, Council Legal Director; Margaret Plane, City Attorney; Justin Belliveau, Redevelopment Agency Deputy Director; Michael Akerlow, Housing and Neighborhood Development Director; DJ Baxter, Redevelopment Agency Executive Director; Rick Graham, Public Services Director; Ryan McFarland, Real Property Manager; Nichol Bourdeaux, Housing and Neighborhood Development Deputy Director; and Sonya Kintaro, Chief Deputy City Recorder. Councilmember Garrott moved and Councilmember Penfold seconded to enter into Closed Session to discuss property disposition or acquisition pursuant to the provisions of 52-4-205 (1) (d) and (e) of the Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Penfold, Garrott, Adams, Mendenhall, LaMalfa, and Luke voted aye . See File M 14-2 for Sworn Statement . The meeting adjourned at 7 : 35 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 4, 2014 . sk March 18, 2014 The City Council met in Work Session on Tuesday, March 18, 2014, at 5 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street . Council in Attendance: Council Members Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Absent: Councilmember James Rogers Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; Nick Norris, Planning Manager; Daniel Echeverria, Principal Planner; Russell Weeks, Policy Analyst; Gina Chamness, Budget Director; Jim Lewis, Public Utilities Finance Administrator; Thomas Ward, Public Utilities Deputy Director; and Beverly Jones, Deputy City Recorder. Councilmember Luke conducted the meeting. The meeting was called to order at 5 : 08 p.m. AGENDA ITEMS #1 . 5 : 09 :26 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD PERMIT MONUMENT SIGNS TO BE BUILT HIGHER THAN CURRENT REGULATIONS ALLOW IN AREAS ZONED FOR LIGHT AND HEAVY MANUFACTURING (AMENDING SECTION 21A. 36 . 100, SIGNS, SALT LAKE CITY CODE) PURSUANT TO PETITION NO. PLNPCM2013-00197 . THE PROPOSAL WOULD ALLOW SIGNS TO REACH UP TO 20 FEET INSTEAD OF THE CURRENT MAXIMUM HEIGHT OF 10 FEET. RELATED PROVISIONS OF TITLE 21A, ZONING, MAY ALSO BE AMENDED AS PART OF THIS PETITION. (PETITIONER YESCO) View Attachments Nick Norris, Daniel Echeverria, and Russell Weeks briefed the Council from a power point presentation and attachments . Straw Polls taken: • Was the Council interested in limiting the ordinance to monument signs in the front and the side areas of property and prohibiting in the rear of the property if that was not the main entrance . No vote taken. Ms . Gust-Jenson said the Council could ask Planning to come up with the wording that would achieve what the Council was looking for. • Was the Council in favor of the intent. Council Members were in favor. #2 . 5 :22 : 54 PM RECEIVE A PREVIEW FROM THE ADMINISTRATION REGARDING THE BUDGET FOR THE FISCAL YEAR 2014-2015 . View Attachments Gina Chamness briefed the Council from a power point presentation. #3 . 5 : 56 : 34 PM RECEIVE A BRIEFING ON A NEW WATER AND SEWER WARRANTY PROGRAM THAT WILL SOON BE AVAILABLE TO RESIDENTS . THE OPT-IN WARRANTY PROGRAM WILL PROVIDE COVERAGE, FOR A FEE, TO RESIDENTIAL PUBLIC UTILITIES CUSTOMERS. THE COVERAGE WILL HELP CUSTOMERS WITH MAJOR EXPENSES ASSOCIATED WITH REPLACING AND REPAIRING SEWER AND WATER LINES. INFORMATION ON THE PROGRAM WILL BE SENT TO RESIDENTIAL PUBLIC UTILITIES CUSTOMERS CITY-WIDE BEGINNING APRIL 2014. View Attachments Jim Lewis and Tom Ward briefed the Council from a power point presentation and attachments . #4 . 6 :22 : 46 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . THE COUNCIL MAY GIVE FEEDBACK OR STAFF DIRECTION ON ANY ITEM RELATED TO CITY COUNCIL BUSINESS. View Attachments See file M 14-5 for announcements . #5 . 6 :26 : 11 PM REPORT OF THE CHAIR AND VICE CHAIR. Councilmember Luke said last year Councilmember LaMalfa organized a working meeting with the UTA Board. Councilmember Luke said he wanted to hold a similar Council outreach meeting with the University of Utah so they could talk about a partnership in areas of transportation, student mobility, and residential needs . He said he also wanted to do an outreach letter later in the year with UDOT. #6 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION IN KEEPING WITH UTAH CODE §52-4-204 , FOR ANY OF THE ALLOWED PURPOSES . Not held. The meeting adjourned at 6 : 28 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 18, 2014 . bj March 25, 2014 The City Council met in Work Session on Tuesday, March 25, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Michael Akerlow, Housing and Neighborhood Development Director; Nick Tarbet, Council Policy Analyst; Joel Paterson, Planning Programs Coordinator; Rick Graham, Public Services Director; Eric Shaw, Community and Economic Development Director; Nick Norris, Planning Manager; Maryann Pickering, Principal Planner; Gina Chamness, Budget Director; Cheri Coffey, Assistant Planning Director; Everett Joyce, Senior Planner; Paul Nielson, Senior City Attorney; Lehua Weaver, Council Senior Public Policy Analyst; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Richard Singer, National Golf Foundation Consulting Services Director and Forrest Richardson, National Golf Foundation Project Architect. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 14 p.m. AGENDA ITEMS #1 . 2:15:12 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 2 FOR FISCAL YEAR 2013-14 . View Attachments Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the FY 2013-14 budget, including but not limited to funding for: • a portion of the costs of the Sugar House Streetcar, and various improvements to create a "greenway" within the corridor. • a transportation planner position to assist with capital improvement (building and roadway) projects. • the City's Transit Master Plan, Phase 2 of the Sugar House Streetcar Plan, and a study of Foothill Drive (funding from Utah Transit Authority (UTA) ) . • an update on revenue projections relating to parking meters. • an additional trained nurse dispatcher to manage non-emergency calls from the 9-1-1 call-takers (donation funds from the Utah Hospital Association) . • a centralized constituent complaint system (note: this item is tentative and may or may not be included) . (Item D1) Jennifer Bruno, Gina Chamness, David Everitt, and Eric Shaw briefed the Council with attachments . The following items were discussed: Item A-8 : Major Construction Project Financing (for projects approved during FY 2014 CIP Budget discussions) Ms . Bruno said this was a placeholder for major project construction financing. Item I-1 : Request for 1 . 0 FTE Management-level position for Public Utilities at Waste Water Treatment Plant ($50,000 - Sewer Utility Fund) Councilmember LaMalfa said this proposal would ensure adequate coverage . Item I-5: West Salt Lake Master Plan - Implementation Plan of Finance ($50,000 - Source: reallocation of funds for Barnes Bank awning) Councilmember LaMalfa said he wanted to explore a finance/implementation plan that would encompass a wide variety of financing tools . He suggested utilizing third-party expertise to achieve a goal where minimal staff resources would be needed to achieve master plan financing. He said those tools could be applied to any City master plan process . He suggested adopting the West Salt Lake Master Plan and the Implementation/Financing Plan at the same time . Item A-2 : UTA Transit Planning Assistance (TPA) Funding ($207,300 - CIP Fund) Council Members requested a cost breakdown of how the $207, 300 would be distributed over the three proposed initiatives (City' s Transit Plan, Foothill Corridor Study, and Sugar House Streetcar Environmental Review Phase 2) . Ms . Chamness said she would provide the information. Mr. Shaw said $25, 000 of the $207, 300 figure was for the Foothill Corridor Study. He said a $25, 000 match was being sought from UTA, Utah Department of Transportation (UDOT) , and the University of Utah for a holistic analysis including traffic and design. He said this would be done in line with the East Bench Master Plan. Discussion was held on Sugar House Streetcar Environmental Review sub-phases . Comments included emphasizing public outreach, input and education, and potential impacts/benefits to roadways, businesses, residences, and neighborhoods . Ms . Bruno said she understood the intent was to take advantage of efficiencies by doing all environmental work simultaneously. She said she would confirm that information and get back to the Council . Item D-3: Jordan River Parkway Trail ' s Budget re-appropriation to Parley' s Trail ($219,375 - CIP Fund) Councilmember James expressed concern about a fund transfer when work still needed to be done on the Jordan River Parkway Trail and suggested removing the item from the budget amendment. Councilmember Adams said concerns were raised about whether or not the appropriation could legally be done . Straw Poll: All Council Members were in favor of removing the item from the budget amendment. Councilmember Garrott requested information about how this would fit into the Council' s priority to accelerate the Urban Trail Network. Councilmember Mendenhall requested information about other anticipated Jordan River Parkway projects and how they would be addressed by these funds . #2 . 2:43:23PM RECEIVE A BRIEFING REGARDING PROPOSED CHANGES TO THE CITY' S SIGN REGULATIONS FOR A-FRAME SIGNS PURSUANT TO PETITION NO. PLNPCM2013-00740 . The proposed change would clarify the allowed size to be more compatible with typical A-frame sign manufacturing dimensions. The proposed changes will affect Section 21A. 46. 055 - Temporary Portable Signs. The Council may also discuss amendments that would clarify the number of temporary signs a business can place in the public right-of-way. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Salt Lake City Council) View Attachments Nick Tarbet, Nick Norris, and Maryann Pickering briefed the Council with attachments . Comments included regulating the number of signs a business could have in the public right-of-way, loopholes in the current ordinance, define number of signs per block face, establish spacing requirements, allow temporary signs only during business hours, new petition needed, and address commercial/political speech issues . Straw Poll: All Council Members, except Councilmember LaMalfa who was absent for the straw poll, were in favor of having staff begin the process to create an ordinance to address specific issues/restrictions . Legislative Action (language from transmittal) : The current ordinance does not limit the number of signs a business can place in the public right of way, nor does it restrict the placement of signs or require a business to remove the signs after business hours . The following clarifications to the temporary sign ordinance could be included as part of the ordinance review process : • Define the number of signs allowed per block face or per business . • Establish a spacing requirement - i .e . one (1) sign per 10, 15, 20 feet. • Only allow temporary signs to be set up during business hours . • Consider restricting commercial signs in the public right-of-way. During the review process, the Administration is encouraged to offer any other recommendations that would further clarify and improve the current ordinance . Councilmember Garrott asked Planning to review political/free speech issues as part of the process . Councilmember Mendenhall said she wanted the Business Advisory Board to participate in the process . #3. 2:49:29PM RECEIVE A BRIEFING REGARDING PROPOSED CHANGES TO THE CITY' S SIGN REGULATIONS FOR THE SUGAR HOUSE BUSINESS DISTRICTS (CSHBD1 AND CSHBD2) PURSUANT TO PETITION NO. PLNPCM2013-00739. The proposed change would allow one projecting building sign (blade sign) per business located at street level . Currently, only one projecting sign is allowed per street frontage. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner Salt Lake City Council) View Attachments Nick Tarbet, Nick Norris, and Maryann Pickering briefed the Council with attachments . Discussion was held on illumination impacts on surrounding properties and utilizing efficient lighting technology. No other concerns were raised. #4 . 2:52:12 PM HOLD AN INFORMATIONAL BRIEFING REGARDING THE INITIATION OF A LOCAL HISTORIC DISTRICT (LHD) IN THE YALECREST COMMUNITY PURSUANT TO PETITION NO. PLNPCM2013-00816. View Attachments The boundaries for the proposed district include homes located on the north and south sides of Harvard Avenue (1125 South) between 1700 East and 1800 East. This Planning Division report is one of the first steps in the new process for designating a local historic district in Salt Lake City. The Council must accept the report in order for the designation process to proceed. The report provides preliminary discussion of: • whether the current survey of historic homes in the proposed area meets the standards prescribed by the Utah State Historic Preservation office. If not, the report includes a proposed strategy to complete a survey. • whether the City has the resources needed to process the petition and administer a newly-created historic district. • whether the proposed historic district is generally consistent with the policies of the City. • whether the proposed designation is generally in the public's interest. • whether there is cause to believe that the proposed designation is consistent with the designation criteria . Nick Tarbet, Joel Paterson, and Cheri Coffey briefed the Council with attachments . Comments included first proposal to go through the new designation process, district contained 28 properties, minimum/maximum district size, and other applications had been filed. Mr. Paterson said no immediate Council action was needed. #5. 4:23:51PM RECEIVE A FOLLOW-UP BRIEFING REGARDING A PROPOSAL TO REZONE THE PROPERTY AT 1750 SOUTH 5600 WEST FROM OPEN SPACE (OS) TO M- 1 LIGHT MANUFACTURING PURSUANT TO PETITION NO. PLNPCM2013-00767 . The rezone would allow for development of a three-lot industrial site. Currently the land is vacant. Although the applicant has requested that the property be rezoned to the M-1 zone, consideration may be given to rezoning the property to another zoning district with similar characteristics. Petitioner - Natomas Meadows, LLC. (Item C1) View Attachments Nick Tarbet, Nick Norris, Everitt Joyce, and Paul Nielson briefed the Council with attachments . Comments included potential development agreement, billboard issues relating to Mountain View Corridor (MVC) , contract zoning/conditional zoning, pedestrian/bike trial access, habitat preservation guarantee, ensure benefits to City residents, recreational uses, ensure accessibility to public amenities, landfill issues, and 30-year UDOT plan. Council Members expressed interest in a comprehensive analysis and agreement to identify/preserve long-term public access points (i .e . bicycle/pedestrian) along the corridor at multiple locations . Councilmember Luke said the Council would analyze/incorporate comments from the public hearing and schedule the proposal for final consideration. #6. 3:05:32 PM RECEIVE A BRIEFING REGARDING RECYCLING AND CONSTRUCTION WASTE MANAGEMENT REQUIREMENTS TO SUPPORT THE CITY' S SUSTAINABILITY EFFORTS PURSUANT TO PETITION NO. PLNPCM2010-00614 . The proposed changes, which would affect the City's Zoning Ordinance, would require a waste management plan for certain types of construction projects to ensure recycling and reuse, and would also designate requirements and options for recycling collection on multi- family and commercial properties. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. Petitioner - Mayor Ralph Becker. View Attachments Nick Norris, Lehua Weaver, and Cheri Coffey briefed the Council with attachments . Comments included potential administrative burden, requests reviewed by Sustainability Division, and enforcement issues . Councilmember Mendenhall requested information about the potential number of permits with this proposal to determine if additional staff would be needed. Straw Poll: All Council Members were in favor a scheduling a public hearing. #7 . 4:47:54PM RECEIVE A BRIEFING ABOUT A REPORT ON THE CITY' S GOLF COURSES. The report, which was conducted by a golf consulting firm in fall 2013, consists of a financial study and capital improvement assessment of the City's golf program and courses. Findings include an analysis of water costs, marketing opportunities, and prioritized improvements. View Attachments Michael Akerlow, Rick Graham, David Everitt, Richard Singer, and Forrest Richardson briefed the Council with a PowerPoint presentation and attachments . Comments included public purpose of golf courses, deferred maintenance, water costs/delivery systems, long range plan/strategic vision needed, market golf course diversity, move courses from culinary water to secondary, well or untreated water, impact of short golf season, potential to sell property, reconfigure/repurpose courses, impact from wastewater treatment plants, tools needed to fund infrastructure and capital needs, naming right opportunities, potential partnership with University of Utah, public/private partnerships, 20o national decrease in play, how to attract players, increase women participation, indentify who plays City courses, analyze impact when lease payment increases at Wingpointe, clubhouse feasibility study, work with other golf providers to grow market, onsite concessions, and incubator kitchen potential . Council Members requested additional information on the Enterprise Fund' s ability to borrow money and under what conditions, are golf course properties controlled/owned by Enterprise Fund or General Fund, and would revenue generated from sale proceeds go to Enterprise Fund, Open Space Fund, or General Fund. Councilmember Luke suggested having the Enterprise Fund explore a partnership with the University of Utah at the Rose Park Golf Course . Policy questions included defining open space types/including zoning, determine Council' s willingness to sell golf course properties and what conditions, and determine uses that would be allowed on those properties . Councilmember Luke asked Council Members to get specific questions to staff so they could be compiled and sent to the Administration. He said a follow-up briefing would be scheduled in a couple of weeks to allow the Administration time to prepare responses/options . Councilmember Luke asked about the Siemens water study/potential implementation. Mr. Graham said options would be present at the follow-up briefing. #8 . 6:22:21 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE HOUSING ADVISORY AND APPEALS BOARD. • Marlene Jennings (H3) • Lindsay Rose Mock (H4) (Not available for interview) • Trina Marshall Perez (H5) (Not available for interview) • Victor Martinez (H6) Councilmember Luke said Ms . Jennings and Mr. Martinez names were on the Consent Agenda for formal consideration. #9. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments Item not held. #10 . 6:26:29PM REPORT OF THE CHAIR AND VICE CHAIR. No issues were discussed. #11 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 27 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 25, 2014 . sc April 1, 2014 The City Council met in Work Session on Tuesday, April 1, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. Council in Attendance: Council Members Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, Lisa Adams, and James Rogers . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; Jan Aramaki, Council Policy Analyst; Rick Graham, Public Services Director; Randy Hillier, Mayor' s Policy and Budget Analyst; Jaysen Oldroyd, Senior City Attorney; Mike Akerlow, Housing and Economic Development Director; Elizabeth Buehler, Principal Planner; Sean Murphy, Council Policy Analyst; Jennifer Bruno, City Council Deputy Director; Joel Paterson, Planning Supervisor; Jeff Snelling, City Engineer; Tara Hasenoehrl, Public Services Customer Service Liaison and Special Projects Coordinator; Gina Chamness, Budget Director; Jennifer Schumann, Housing and Economic Development Director Auditor; and Beverly Jones, Deputy City Recorder. Guests in Attendance: Mike Reburg, County Division Director of Animal Services; and Justin Baer, Attorney representing Capitol Park Homeowners Association. Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 08 p.m. AGENDA ITEMS #1 . 7 : 47 : 35 PM RECEIVE A BRIEFING REGARDING A PROPOSAL THAT WOULD AMEND VARIOUS PLATS FOR PROPERTIES LOCATED BETWEEN C AND F STREETS ABOVE 11TH AVENUE PURSUANT TO PETITION NOS . PLNSUB2008-00902 AND PLNSUB2009-00445 . UNDER THE PROPOSAL, THE CITY WOULD TAKE OWNERSHIP OF CAPITOL PARK AVENUE, PENNY PARADE DRIVE, REDBRICK COURT, CHARITY COVE, AND CARING COVE, ALONG WITH ALL CITY RELATED WATER AND SEWER UTILITIES. THE CAPITOL PARK HOMEOWNER'S ASSOCIATION CURRENTLY OWNS THE STREETS. THE PROPOSAL WOULD ALSO TRANSFER RESPONSIBILITY FOR MAINTENANCE, SNOW PLOWING, GARBAGE PICKUP, AND UTILITY MAINTENANCE FROM THE HOMEOWNER'S ASSOCIATION TO THE CITY. (PETITIONER CAPITOL PARK HOMEOWNERS ASSOCIATION) View Attachments Joel Paterson, Jennifer Bruno, Jeff Snelling, and Justin Baer briefed the Council from attachments . #2 . 2 :22 : 50 PM RECEIVE A STATUS BRIEFING FROM THE ADMINISTRATION ON: View Attachments • POTENTIAL OPTIONS AND PROCESS FOR DOG OFF-LEASH PARK AREAS; • A NARROWED PROGRAM SCOPE, AND; • POTENTIAL NEXT STEPS Jan Aramaki, Tara Hasenoehrl, Rick Graham, Mike Reburg, Gina Chamness, and Jaysen Oldroyd briefed the Council from attachments and a power point presentation. Straw Poll Taken: • Was the Council in support of having a Council led work group to thoroughly work through some of the issues . All Council Members were in favor. Councilmember Luke said the group could come back to the Council with recommendations at the final meeting in June . #3 . 3 : 30 : 36 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE CITY' S ANIMAL SERVICES REGULATIONS . THE PROPOSAL WOULD UPDATE SALT LAKE CITY CODE RELATING TO CHANGES IN STATE LAW, IMPROVEMENTS IN TECHNOLOGY AND DIFFICULTIES IN ENFORCING SECTIONS OF THE EXISTING ORDINANCE. THE PROPOSAL WOULD: View Attachments • ESTABLISH WRITTEN STANDARDS AND CRITERIA THAT WOULD BE USED TO CLASSIFY ANIMALS AS DANGEROUS OR VICIOUS; • REQUIRE OWNERS OF DANGEROUS ANIMALS TO HAVE A PERMIT AND A CONTAINMENT AGREEMENT; • PROHIBIT ANIMALS THAT ARE DEFINED AS VICIOUS TO BE KEPT BY OWNERS; • ALLOW ANIMAL SERVICES TO SEIZE ANIMALS WHEN OUT OF COMPLIANCE WITH CITY ORDINANCE WITHOUT A WARRANT AND A COURT ORDER; • CHANGE THE APPROACH TO THE HEARING AND APPEALS PROCESS . THE PROPOSAL WOULD OFFER INDIVIDUALS THE OPTION TO RECEIVE A NOTICE OF VIOLATION IN LIEU OF A CRIMINAL CITATION AS LONG AS STIPULATIONS ARE MET; • REQUIRE VICIOUS ANIMALS TO BE IMPOUNDED AND THEIR OWNERS NOTIFIED . THE ANIMAL WOULD BE HELD FOR 10 DAYS FOLLOWING NOTIFICATION OF THE OWNER AND EUTHANIZED OR OTHERWISE PROCESSED BY ANIMAL SERVICES, UNLESS THE OWNER INITIATES AN APPEAL TO CHANGE THE VICIOUS DOG CLASSIFICATION; • ADD RESTRICTIONS TO TETHERING A DOG TO AVOID INJURY AND RESTRICTION OF MOVEMENT AMD IMPLEMENT A TETHERING TIME OF NO LONGER THAN 10 HOURS WITHIN A 24 HOUR PERIOD; AND • IMPLEMENT AN ENFORCEMENT MODEL BASED ON COUNTY CODE THAT WOULD GIVE ANIMAL SERVICES THE DISCRETION TO ISSUE A CRIMINAL CITATION TO ANY PERSON WHO RECEIVED A NOTICE OF VIOLATION. IMPLEMENTATION OF AN ENFORCEMENT MODEL BASED ON COUNTY CODE WOULD ELIMINATE SECTION 8 . 04 . 521 , SALT LAKE CITY CODE, APPENDIX A, WHICH WOULD RESULT IN CITY RESIDENTS BEING SUBJECT TO THE COUNTY' S HIGHER PENALTY FEES . Jan Aramaki, Rick Graham, Mike Reburg, Randy Hillier, and Jason Oldroyd briefed the Council from attachments . Councilmember Luke said the hearing could be held on May 6, 2014 and Community Councils could be notified. #4 . 4 :25 : 30 PM RECEIVE A BRIEFING REGARDING A RESOLUTION ADOPTING THE ONE-YEAR ANNUAL ACTION PLAN FOR 2014-2015 THAT INCLUDES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING, HOME INVESTMENT PARTNERSHIP PROGRAM FUNDING, EMERGENCY SOLUTIONS GRANT (ESG) FUNDING, HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) FUNDING, AND APPROVING AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND THE U.S . DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) . View Attachments Mike Akerlow, Jennifer Schumann, Elizabeth Buehler, and Jennifer Bruno, briefed the Council from attachments and a power point presentation. Councilmember Luke said the first category was CDBG Housing. Council Members had no changes . Council Members wanted to flag CDBG Street Design, CDBG Street Construction, and CDBG Sidewalk Replacement. Councilmember Luke said the next item was Parks . Councilmember Mendenhall asked to flag Item 1, the Ron Heaps Memorial Park. Councilmember Penfold asked to flag Item 2, 600 East islands irrigation. Councilmember LaMalfa said he wanted to remove Item 3, 600 East Irrigation: South Temple to 600 South and Item 7, Rosewood Park Irrigation System Rehabilitation, from funding through CDBG. Councilmember Adams said she wanted to shift some funding to Item 8, Warm Spring Park Restroom, and Item 9, Warm Springs Park Tennis Court Renovation. Sean Murphy said the community councils were willing to raise all the monies for those items . Straw Polls Taken: • Does the Council support pulling Item 3, 600 East Irrigation: South Temple to 600 South, from funding. Council Members LaMalfa, Mendenhall, Garrott, and Luke were in favor and Council Members Rogers, Penfold, and Adams were not in favor. • Does the Council support pulling Item 7, Rosewood Park Irrigation System Rehabilitation, from funding. Council Members LaMalfa, Mendenhall, Garrott, and Luke were in favor and Council Members Rogers, Penfold, and Adams were not in favor. • Take Public Services up to the full 15% allowed. All Council Members were in favor. Councilmember Luke said the next category was Public Services. He said he wanted to fund Item 21, the Utah Food Bank Backpack Program, at the requested amount . Councilmember Penfold said he wanted to fund Item 11, Legal Aid Society, at $10, 000, Item 16, Community Action Program, at $20, 000, Item 24, Wasatch Community Gardens, at $6, 500, and Item 27, YWCA, at $34, 000 . Councilmember Garrott said he wanted to reconsider funding Item 9, Guadalupe Center, at $10, 000, Item 19, Spyhop, at $10, 000, and Item 23, Utah Museum of Fine Arts, at $10, 000 . Councilmember Rogers said he wanted to fund Item 26, YMCA, at $10, 000 . Councilmember Mendenhall said she wanted to increase funding to the Rape Recovery Center by $4, 400 for a total of $35, 000 . Councilmember Adams said she wanted Item 18, Salt Lake Donated Dental, funded at $30, 000 and Item 22, Utah Health and Human Rights, funded at $5, 000 . Straw Polls Taken: • Did the Council support taking $10,000 from the Museum of Fine Art. All Council Members were in favor except Councilmember Garrott who was not in favor. • Did the Council want to pull $705 from Spyhop Productions to balance the funding. All Council Members were in favor but Councilmember Garrott who abstained from the vote . Councilmember Luke said the next section was Public Service Building Improvements . Councilmember Rogers said he wanted to flag Item 5, Duel Immersion Academy. Councilmember Garrott spoke in support of Item 1, the Asian Association of Utah, Item 2, Boys and Girls Club, and Item 6, First Step House. Councilmember LaMalfa said he wanted to add Item 7, the Haven. Councilmember Luke said the next section was City Administration. Mr. Akerlow said the total amount was $654, 134 and that would get the Council to 20% . Council Members were in favor of funding this section at 20% . Councilmember Luke recommended funding the request for Item Nos . 1 and 2 which would get the Council closer to 20% . Straw Poll Taken: • Bring all four items in the Administration up proportionately to 20% . Council Members were unanimous . Councilmember Luke said the next section was Art. No change to funding. He said the next section was Contingency. No change to funding. 5: 56: 08 PM Councilmember Luke said the next section was the ESG Program; Street Outreach and Emergency Shelter. Mr. Akerlow said the total amount of funding was $271, 221 . He said there was a reallocation of approximately $1600 . He said that would bring the total to $272, 874 . Councilmember LaMalfa suggested the Council fully fund the Homeless Youth Resource Center and use the balance at the Road Home . Straw Poll Taken: • Fully fund the Homeless Youth Resource Center and use the balance at the Road Home. All Council Members were in favor. • Split the amount of $1800 from Volunteers of America and the Road Home. Council Members Adams, Garrott, Luke, Rogers, and Mendenhall were in favor and Council Members LaMalfa and Penfold were not in favor. Council Members were in favor of fully funding Section 2 but taking the required balance out of No. 3 on Section 1 . Councilmember Luke said the next section was HOME. Mr. Akerlow said the Council had $37, 381 for funding. Straw Poll Taken: • Put the balance into Item 5, NeighborWorks Salt Lake. All Council Members were in favor. Councilmember Luke said the next section was HOPWA. Ms . Schumann said the amount went down slightly by $670 . She said they could decrease administration by $21 and there was a cost overrun of $15, 500 . She said if that account was dropped down to $14, 862, HOPWA would balance . All Council Members were in favor. Councilmember Luke said another discussion would be held on April 22, 2014 . #5. 2 : 10 : 49 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. THE COUNCIL MAY GIVE FEEDBACK OR STAFF DIRECTION ON ANY ITEM RELATED TO CITY COUNCIL BUSINESS. View Announcements See file M 14-5 for announcements . #6. REPORT OF THE CHAIR AND VICE CHAIR. Not held. #7 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION IN KEEPING WITH UTAH CODE §52-4-204, FOR ANY OF THE ALLOWED PURPOSES. Not held. The meeting adjourned at 8 : 14 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 1, 2014 . bj April 8, 2014 The City Council met in a Work Session on Tuesday, April 8, 2014, at 5 : 03 p.m. at the City & County Building, Room 326, 451 South State Street, Salt Lake City. In Attendance: Council Members Charlie Luke, James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Also In Attendance: Cindy Gust-Jenson, Council Executive Director; Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Jennifer Bruno, Council Deputy Director; Russell Weeks, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Benjamin Luedtke, Council Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Nick Tarbet, Council Policy Analyst/Constituent Liaison; ObReaee Israelsson, Council Staff Assistant; Boyd Ferguson, Senior City Attorney; Brian Roberts, Senior City Attorney; Jeff Niermeyer, Public Utilities Director; Tom Ward, Public Utilities Deputy Director; Brad Stewart, Public Utilities; David Pearson, Street Lighting Program Manager; Nick Norris, Planning Manager; Wayne Mills, Senior Planner; and Cindi Mansell, City Recorder. 5:03:06PM The meeting was called to order. #1 . 2014 Legislative Written Briefing. The Council received a written report regarding items of City interest from the 2014 session of the Utah Legislature. View Attachment #2 . 5:22:07 PM Vote-by-Mail Experiences and Turnout. The Council was briefed about mail-in-voting. The briefing included information about municipalities that had conducted vote-by-mail elections as well as voter turnout numbers for Salt Lake City during its first local opinion question survey. View Attachments Ben Luedtke, Cindi Mansell, and Boyd Ferguson briefed the Council from attachments . Discussion followed regarding the 2013 Municipal vote-by-mail experiences of West Jordan, Cottonwood Heights, and Riverdale City resulting in increased voter turnout and reduction in costs . Ms . Mansell explained the next opportunity for Salt Lake City to conduct their election utilizing a vote-by-mail process would be in 2015 . Inquiry was raised regarding decreased cost projections to administer the election utilizing this method. Ms . Mansell said she was unsure but would estimate 12% or higher similar to the reduction realized by West Jordan in 2013 . A unanimous Straw Poll was conducted to indicate interest in pursuing vote-by-mail elections for Salt Lake City in 2015. Council member Penfold was not present during this discussion. #3. 5:32:11 PM Street Light Enterprise Fund - 3r'd and 4th Quarter Progress Report. The Council was briefed on the progress of the new Street Light Enterprise Fund, including the status of maintenance work and high-efficiency lighting upgrades. The Street Light Enterprise Fund began in 2013 as a dedicated source of funding for operating and maintaining street lights throughout the City. Property owners are charged a monthly fee as part of the program. View Attachments Lehua Weaver, Tom Ward, Brad Stewart, David Pearson, and Jeff Neirmeyer briefed the Council from attachments . Mr. Stewart provided background on the creation of the enterprise fund with a dedicated funding source assessed monthly. He said as of September 30, 2013, approximately 97% of the City lights were on and working, and each month approximately 30 of the lights in the City required maintenance . Mr. Stewart said the most urgent item was the International Center street lighting user fee challenge . He said the property owners felt they were being double-billed because they were paying association dues as well as the base fee . He said negotiations have been ongoing to settle maintenance and ownership issues . Mr. Ward said staff was seeking Council input on what to do with requests for private lighting areas; what to do with requests for new Special Assessment Area (SAA) type service areas; alternative funding sources for the existing SAA' s; and a potential agreement with the International Center to resolve the issue of private lights along the public right-of-way. Discussion followed regarding options to address the International issue such as creating a SAA, with concerns being expressed regarding the City assumption of aging infrastructure or suggesting costs or responsibility would not be shared consistently citywide . Mr. Stewart said the difference was that this was a single owner who owned all the lights versus a group of various owners . Mr. Niermeyer said this group would not be receiving anything additional or subsidized. He said the proposal was for them to pay the equivalent base safety lighting/intersection standard rate and another fee to cover the higher density lighting they have . Inquiry was raised regarding decorative or private lighting. Mr . Niermeyer said this had not been addressed and staff needed clear direction how to proceed. Discussion followed regarding potential to fund at a higher level to allow for quicker inversion to high-efficiency lighting. Mr. Niermeyer said staff was working on a broader SAA plan that went above the original enterprise fund plan for budget discussion. The Council requested further consideration of the International Center with the same consistency maintained throughout the entire process in order to send the same message to all residents . It was further suggested the transmittal contain examples of SAAs and how policy and circumstances could apply (similarities comparable to the International Center) . A unanimous Straw Poll was conducted in approval of the concept to have Public Utilities Staff return with a plan that incorporates SAAs, the International Center, and other like organizations. A unanimous Straw Poll was conducted to consider options for private lighting separately; and outline options for new requests as well as existing areas. #4 . 6:06:47 PM Alley Closure, 364 West American Avenue, BV&M Enterprises . The Council received a briefing regarding a proposal to close a City-owned alley located in an area bounded by 900 South and American Avenue and 400 West and a UTA rail corridor. The alley has not functioned as a public alleyway and has been gated and used for parking and private business access. Under the proposal, the alley would be sold to the applicant at fair market value. Petitioner: BM&V Enterprises, Petition No. PLNPCM2013-00340 . View Attachments Sean Murphy, Nick Norris, and Wayne Mills briefed the Council from attachments . Mr. Murphy said staff intends to conduct a broader alley closure discussion in the future; however, this item had preceded that discussion. Mr. Mills said the Planning Commission had voted unanimously in support of the closure . Inquiry was raised as to whether there had been discussion with the abutting property owner, Utah Transit Authority (UTA) . Mr. Mills said he had a telephone conversation with UTA property management as well as e-mail correspondence and they had no concerns or issues in this regard. BM&V Enterprises Petitioner, Mel Ventura, said the business had been on the property since 1988 and had remained fenced off since that time . She said the property in question had never been used as an open alley and she had 100o abutting property owner signatures in approval of the closure . Councilmember Luke said this item would be scheduled on a regular meeting. #5. 6:12:30 PM Syringa Networks, TW Telecom of Utah, and UTOPIA Franchise Agreements . The Council was briefed on proposed franchise agreements for the following telecommunication companies: • Syringa Networks, LLC • TW Telecom of Utah, LLC • UTOPIA (The agreement would not make Salt Lake City a participant in the UTOPIA interlocal entity, but would authorize UTOPIA to place fiber in City rights-of-way in the same manner and under the same conditions as any other third-party telecommunications provider. ) The agreements would allow the companies to place and maintain their facilities within the City rights-of-way. The companies would be governed by certain conditions, would need to secure appropriate permits and pay the telecommunications tax under state law. View Attachments Brian Roberts briefed the Council from attachments . He explained there were three franchise agreements; Syringa was a renewal and the other two were new. Councilmember Lamalfa expressed concern as to the commitment of franchise owners to maintain above-ground infrastructure . He said he was interested in adding clauses to agreements that bind franchises to maintain their infrastructure in an artful and attractive manner. Mr. Roberts said there were clauses that required maintenance . Inquiry was raised as to how these were upheld and repercussions; how to make them effective . Mr. Roberts said a violation of the franchise could potentially require compliance by the franchise or refusal by the City to issue permits for work in the public way. He said he would be happy to negotiate contract revisions, but there would still be consideration of the broader enforcement item. He suggested putting additional teeth into the public way maintenance ordinance to capture requirements rather than individually by franchise contract . Mr. Roberts said implementation of design criteria could be part of a broader conversation to actually define what constitutes artful and attractive . The Council discussed the current scenario not working; the mechanism in other agreements that did work; consideration of a proactive maintenance approach; and to continue the discussion at the code level . Ms . Gust-Jenson said there had been previous confusion relative to enforcement. She said people in code enforcement felt their hands were tied because the boxes exist by the right of the franchise agreement. She said if they were to be governed by ordinance that might solve these issues . She requested Mr. Roberts confirm his legal opinion and inform the Council as to whether or not they could put a mechanism into the code to govern the utility boxes that would override the franchise agreement. Mr. Roberts said UTOPIA had requested the Council waive the standard $5, 000 administrative fee based upon its status as an interlocal and its plan to provide services primarily to non-profits that were not likely to generate revenue . Ms . Gust-Jenson said the Council did not entertain fee waivers, as they could not waive their own ordinance . Mr. Roberts said he would return with a legal opinion as to whether the Council/code would have the authority and what that might look like . #6. 6:40:46PM 2014 Council Priorities Follow-up. The Council held a follow-up discussion about the status of the 2014 priority projects that were identified at the Council 's February retreat. The priority projects include: improving the City's urban trail network, collaborating on air quality, and tracking park expenses. The Council also plans to work with the Administration on planning for needed upkeep at the City Cemetery, improving sidewalk snow removal policies, and reviewing corporate campaign finance contributions, all of which will likely be discussed during the Council 's budget discussions in May. View Attachments Lehua Weaver, Nick Tarbet, Allison Rowland, Sean Murphy, and Jennifer Bruno briefed the Council from attachments and a Power Point presentation. Council Staff outlined the projects, approach, and phases of the proposed work plans . Ms . Bruno said staff had discussed not reinventing the wheel or duplicating work already done . The Council discussed elements surrounding air quality, urban trails, and Public Services . Ms . Weaver suggested forming several subcommittees with unique members for each item to ensure direct yet timely feedback from the Council . Ms . Gust-Jenson said there were already systems in place for tracking of Public Services locations, maintenance, and function costs . She said the emphasis was to work with Administration to determine whether those systems could work together or something new acquired to make them work together. The request was made to ensure IMS involvement in this process . Councilmember Luke thanked Staff for the brief and concise outline of steps and information. He encouraged the Council to get with Staff if they had areas of interest. He said it would be appropriate to have small group meetings to brainstorm and a formal subcommittee was not necessary. He said the plan was for those groups to return to the full body with regular updates . #7 . 7:09:31 PM Board Appointment Interview: Planning Commission. The Council interviewed Matt Lyon prior to consideration of his appointment to the Planning Commission. View Attachment The Council interviewed Matt Lyon prior to consideration of his appointment to the planning commission. Councilmember Luke said the Council would consider the official appointment at its next regular meeting. #8 . 5:04:20 PM Report of the Executive Director. The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for Announcements . #9. Report of the Chair and Vice Chair. Item not held. #10 . 6:39:45 PM THE COUNCIL WILL CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR THE FOLLOWING PURPOSE: d) A STRATEGY SESSION TO DISCUSS THE SALE OF REAL PROPERTY (INCLUDING ANY FORM OF WATER RIGHT OR WATER SHARES) IF (1) PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE CITY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, (2) THE CITY PREVIOUSLY GAVE NOTICE THAT THE PROPERTY WOULD BE OFFERED FOR SALE, AND (3) THE TERMS OF THE SALE ARE PUBLICLY DISCLOSED BEFORE THE CITY APPROVES THE SALE. In Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Erin Mendenhall, Charlie Luke, and Lisa Adams . Excused: Councilmember Luke Garrott Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Lehua Weaver, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Boyd Ferguson, Senior City Attorney; Jeff Niermeyer, Public Utilities Director; and Cindi Mansell, City Recorder. Councilmember Penfold moved and Councilmember Rogers seconded to enter into Closed Session to discuss the sale of real property (including any form of water right or water shares) pursuant to the provisions of Section 52-4-205 (1) (d) of the Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Penfold, Adams, Mendenhall, LaMalfa, and Luke voted aye . Councilmember Garrott was not present during the closed session. See File M 14-2 for Sworn Statement. This meeting adjourned at 7 : 07 p.m. The meeting adjourned at 8 : 24 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 8, 2014 . clm April 15, 2014 The City Council met in Work Session on Tuesday, April 15, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street . Council in Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Charlie Luke, and Lisa Adams . Absent: Councilmember Erin Mendenhall . Staff in Attendance: Cindy Gust-Jenson, City Council Executive Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Nick Norris, Planning Manager; Maryann Pickering, Principal Planner; Breanne McConkie, Principal Planner; Chris Burbank, Chief of Police; Stuart Clason, Economic Development Director; Shawn Beus, Economic Development Manager; Jennifer Bruno, City Council Deputy Director; Nichol Bourdeaux, Housing and Neighborhood Development Deputy Director; Mary De La Mare-Schaefer, Community and Economic Development Deputy Director; Jaysen Oldroyd, Senior City Attorney; Jessica Thesing, Small Business Manager; Nole Walkingshaw, Planning Manager; Jordan Swain, Economic Development Intern; Lehua Weaver, Council Policy Analyst; Jeffry Niermeyer, Public Utilities Director; Stephanie Duer, Water Conservation Coordinator; Elizabeth Buehler, Housing and Neighborhood Development Outreach Programs Administrator; and Sonya Kintaro, Chief Deputy City Recorder. Guests in Attendance: Holly Mullen, Director of Rape Recovery Center; and Julie Valentine, Assistant Professor, Brigham Young University. Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 15 p.m. AGENDA ITEMS #1 . 2:15:28 PM RECEIVED A FOLLOW-UP BRIEFING ABOUT A PROPOSED SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENTS. The proposed plan and amendments would enact form-based zoning in some areas along and near the Sugar House Streetcar "S" Line. A potential outcome of adopting the proposed amendments would be to change the zoning designation of 2. 85 acres of land in Fairmont Park along Sugarmont Drive near 900 East Street from Open Space to Form-Based Edge Area . Changing the zoning designation could allow the acres to be developed. Petitioner Mayor Ralph Becker, Petition Nos. PLNPCM2012- 00576 and PLNPCM2012-00577. View Attachments Russell Weeks, Nick Norris, and Maryann Pickering briefed the Council with attachments . Councilmember Adams spoke on neighborhood concerns about keeping the edge area of Fairmont Park as open space and removing it from the form-based zoning plans, reducing the impact of the height from 105 feet to 75 feet, and providing adequate setback. Discussion was held regarding various applications of form-based zoning used in the City, ratios of setback to certain building heights, using incentives to use certain building materials for different building heights, and diverse building heights within a zone . 2:37:38PM Councilmember Penfold directed Administration to perform research where a percentage of building space to height was used in a zoning district in order to encourage diverse building types and scale . Discussion continued about separating the proposal into two separate discussions by 1) removing Sugarmont Drive and the area from Commonwealth to Simpson, and from midblock between Elm and Sugarmont, and 2) focusing on the area west of 800 East, with the proposal to lower the height and keep the setback in place . Discussion took place regarding requirements for properties fronting the streetcar corridor, the definition of urban open space, open space development around the streetcar stops, consideration of what was established in neighborhoods, and the potential of the area. Straw Polls taken: • Does Council want to separate the proposal to create two separate proposals for discussion purposes? Council Members Rogers, Penfold, Luke, and Adams voted yes; Council Members Garrott and LaMalfa voted no. • Does Council want to lower the permitted maximum height of 100 feet in areas that would be designated as form-based streetcar core from 105 feet to 75 feet? Council Members LaMalfa, Garrott, Rogers, and Penfold voted no; Council Members Luke and Adams voted yes . Councilmember Luke said they would look at two different maps except for the property at about 968 East Sugarmont Drive and proceed with the public hearing of the proposed ordinance with potential amendments pertaining to height . Discussion was held regarding the setbacks to the edge areas . #2 . 3:09:23PM RECEIVED AN UPDATE ON THE PROGRESS OF PLAN SALT LAKE, A COMPREHENSIVE PLAN THAT WILL BE USED TO GUIDE THE FUTURE OF HOUSING, TRANSPORTATION, ECONOMIC DEVELOPMENT, AND A NUMBER OF OTHER TOPICS IN THE FUTURE. The update will include a report on public engagement, City demographics, and the draft visions statement and guiding principles for the project. View Attachments Breanne McConkie and Nick Norris briefed the Council with attachments and slides . 3:17:10 PM Discussion followed regarding the major conflicts identified within existing plans and how the conflicts would be reconciled. Mr. Norris said Plan Salt Lake would help decision makers establish a value judgment when conflicts arose . Discussion continued regarding the Planning Division' s outreach efforts, keeping people engaged in the process, and using transit numbers as a performance indicator. Councilmember Luke directed Administration to send the updated Plan Salt Lake to the Council . #3. 3:32:11PM RECEIVED A BRIEFING FROM THE ADMINISTRATION REGARDING THE STATUS OF SEXUAL ASSAULT EVIDENCE COLLECTION KIT (RAPE KIT) TESTING. The briefing will include the backlog of kits, testing costs, and options for testing at the Utah Public Health Laboratory and other labs. View Attachments Chris Burbank, Holly Mullen, and Julie Valentine briefed the Council with attachments . Councilmember LaMalfa said there was a national trend of de- prioritizing the processing of rape kits . Chief Burbank said decisions to process rape kits were based on existing evidence and solvability. He said some rape kits should not necessarily be processed. He said Salt Lake City solved 45% of rape cases which was a greater percentage than average across the nation. Chief Burbank discussed problems with processing at the State Crime Lab, potential partnering with private labs, the number of cases that result in prosecution, and ways Council could support the Police Department . 4:01:00 PM Councilmember Garrott said if he were the victim, he would want to know the result of the examination was going into evidence . Chief Burbank said rape kits are kept, processed or not . He said the kits are processed if it would help solve a case . He said some cases were solved without a need to process the kit. 4:05:37 PM Ms . Valentine spoke on her study entitled, Evaluating the Work of Sexual Assault Nurse Examiner (SANE) Programs in the Criminal Justice System: A Toolkit for Practitioners. Ms . Mullen discussed the victim advocacy perspective from the Rape Recovery Center, the issue of uncooperative victims, and the trauma victims' experience . Discussion was held regarding the definition and connotation of "uncooperative victim", the Code R examination, studies being conducted by government agencies resulting from Ms . Valentine' s findings, and the victim interview process . 4:31:55PM Councilmember Luke asked to have other community partners speak on this issue . Councilmember LaMalfa said Council could take action in a number of ways; 1) pass an ordinance requiring rape kits be processed within a certain time of receipt, 2) pass an ordinance identifying the line item in the Police budget dedicated to solving sexual assault crimes, 3) pass one-time funding to process the backlog of kits, 4) pass on-going funding to ensure every kit was processed, 5) require certain reporting by the Police Department, 6) create a task force to work with the backlog issue, and 7) training for police officers to deal with victims . Councilmember Luke asked Councilmember LaMalfa to create the task force group and to include Chief Burbank, Ms . Mullen, the Human Rights Commission, and other interested parties and to return with recommendations for the Council . #4 . 5:00:09 PM RECEIVED A BRIEFING ON THE PROPOSALS FOR NEW STRATEGIES TO IMPROVE ECONOMIC DEVELOPMENT SUCCESS IN THE CITY. This is an interim briefing and these programs will be refined over the next 6 to 9 months. The strategies include focusing on improvements for small and medium enterprises, business retention recruitment and expansion, and economic development finance. View Attachments Stuart Clason briefed the Council with attachments . Discussion followed regarding helping and retaining start-up businesses and planning for economic sustainability. #5. 5:12:37PM RECEIVED A BRIEFING ON PROPOSED CHANGES TO THE CITY' S REVOLVING LOAN FUND. The proposed changes include: • increasing maximum loan amounts; • offering reduced interest rates to borrowers who are lower income or disadvantaged, that focus on environmental, human capital and economic returns, and those who highly leverage funds from outside private sources; • adjusting the loan committee to include more community members and fewer City employees; • renaming the program the Economic Development Loan Fund; and • improving efficiency and consistency in the approval process. View Attachments Stuart Clason and Shawn Beus briefed the Council with attachments . Discussion followed regarding businesses who participated in the program, loan funds geared for property acquisition, marketing the program, and filling the needs of the public that banks were unable to fill . #6. 5:28:15 PM RECEIVED A BRIEFING ON THE STATUS OF AND NEXT STEPS FOR THE COMMUNITY IMPROVEMENT OUTREACH GRANT PILOT PROGRAM. The program, which offered small grants for neighborhood projects and improvements, initially received 84 applications. Forty-eight were selected to receive funding. View Attachments Jennifer Bruno, Nichol Bourdeaux, Jaysen Oldroyd, Margaret Plane, and Mary De La Mare-Schaefer briefed the Council with attachments . Discussion followed regarding program funding sustainability and resources, and liability and indemnity issues . #7 . 5:52:18 PM RECEIVED A BRIEFING ON THE CITY' S GOOGLE FIBER FEASIBILITY STUDY, INCLUDING TIMELINE, STRATEGY, PUBLIC OUTREACH, AND DIGITAL INCLUSION (EXTENDING TECHNOLOGY TO LESS ADVANTAGED POPULATIONS) EFFORTS. In February, the City announced it was among a short list of cities working with Google to explore the possibility of bringing the Google Fiber broadband network to residents. This study is part of the initial checklist that will be submitted to Google Fiber in order for the City to be considered for the investment. View Attachments Jessica Thesing, Nole Walkingshaw, Mary De La Mare-Schaefer, and Jordan Swain briefed the Council with attachments . Discussion followed regarding utility box issues and plans for digital inclusion. #8 . 6:08:08 PM RECEIVED A BRIEFING REGARDING A PROPOSAL ON A GRANT PROGRAM THAT WOULD ENABLE RESIDENTS WITH URBAN GARDENS TO USE WATER FOR IRRIGATING AT A LOWER COST. The Council approved $30, 000 for the grant program, during the Fiscal Year 2013-14 budget, with the intention that the funds would support large urban gardens by offsetting the cost of the water used for irrigating the garden space. View Attachments Lehua Weaver, Jeff Niermeyer, and Stephanie Duer briefed the Council with attachments . Discussion followed regarding outreach to water users, program rate structure questions, schedule for program roll out, incentive for water conservation, and the benefit for residents . Straw Poll Taken: • Does Council support the owner-occupied requirement? The Council was unanimous in support . #9. 6:34:17PM RECEIVED A BRIEFING FROM THE ADMINISTRATION REGARDING THE NEXT STEPS FOR IMPROVING THE LIVES OF PEOPLE WHO ARE HOMELESS. The briefing will include next steps for residents, social service providers, and businesses on helping people who are homeless. View Attachments Elizabeth Buehler and Nichol Bourdeaux briefed the Council with attachments . Ms . Buehler reported on the long-term situational assessment, the Homeless Solutions Retreat, and the implementation plans of both the assessment and the retreat. She said there was an increase of families, youth, and domestic violence victims who needed different types of help to get them out of homelessness . She said a major problem was an issue with day-use centers, limited hours and not enough centers . Ms . Buehler said the Police, the Prosecutors, and District Attorney identified the top eighteen offenders who did not use homeless services but had repeat arrests in the area. She said these offenders were restricted from the area of Pioneer Park to the Gateway down to 400 South as part of their probation. Councilmember LaMalfa asked what the biggest idea would be . Ms . Buehler said it was the City becoming more of a leader than a participant and to find ways to coordinate services . #10 . 6:54:43PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #11 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #12 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION. This item was not held. The meeting adjourned at 7 : 00 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 15, 2014 . sk April 22, 2014 The City Council met in Work Session on Tuesday, April 22, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Michael Akerlow, Housing and Neighborhood Development Director; Russell Weeks, Council Senior Policy Analyst; Sean Murphy, Council Policy Analyst; Rick Graham, Public Services Director; Katherine Lewis, Senior City Attorney; Jennifer Schumann, Capital Planning and Programming Accountant/Auditor; Maureen Riley, Executive Airport Director; Carol Dean, Airport Finance Manager; Boyd Ferguson, Senior City Attorney; Brian Roberts, Senior City Attorney; Vicki Bennett, Sustainability and Environment Director; Amy Maloutas, Public Services Project Coordinator; and Scott Crandall, Deputy City Recorder. Guests in Attendance: John Spears, Library Director; Jace Bunting, Library Finance Manager; Emily Charles, Library Board Vice Chair; Bryce Bird, Utah Department of Environmental Quality Director; Joel Karmazyn, Utah Department of Environmental Quality/Environmental Scientist; Dave McNeil, Utah Department of Environmental Quality Planning Division; Gary Edwards, Salt Lake County Health Department Executive Director; Corbin Anderson, Salt Lake County Health Department Air Pollution Control; Royal Delegge, Salt Lake County Environmental Health Director; Randy Jepperson, Salt Lake County Community Resources and Development/Housing Program Manager; Gary Oviatt, Salt Lake County Community Action Program Weatherization Manager; and Jennifer Godfrey, Salt Lake County Community Action Program Social Services Chief Operations Officer. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 11 p.m. AGENDA ITEMS #1 . 2:11:32 PM RECEIVE A BRIEFING REGARDING A RESOLUTION ADOPTING THE ONE-YEAR ANNUAL ACTION PLAN FOR FISCAL YEAR 2014-2015 THAT INCLUDES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING, HOME INVESTMENT PARTNERSHIP PROGRAM FUNDING, EMERGENCY SOLUTIONS GRANT (ESG) FUNDING, HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) FUNDING, AND APPROVING AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND THE UNITED STATES DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) . View Attachments Sean Murphy, Michael Akerlow, and Jennifer Schumann briefed the Council with attachments . Mr. Akerlow said remaining CDBG discussion items included street design/construction, parks, and public service building improvements . He said the Administration recommended putting a $12 increase in HOPWA funding in "Cost Overrun" . Discussion included Stratford Avenue street design, Redondo Avenue street construction, projects that could fall outside CDBG eligible boundaries, designing projects with CDBG funds would put additional federal restrictions on construction, Ron Heaps Memorial Park issues, clarification regarding $50, 616 for Redwood Meadows Park Rehabilitation (Phase I design) , fully fund requests for ADA Accessibility Ramps (additional $50, 000) , and Deteriorated Sidewalk Replacement (additional $35, 000) , and potential improvements at Fairmont Park such as security cameras, alarm systems, etc. Straw Polls: A majority of the Council was in favor of funding Liberty Wells Community Council/Ron Heaps Memorial Park at $22, 500 . All Council Members were in favor of fully funding requests for ADA Accessibility Ramps $350, 000 (adds $50, 000) and Deteriorated Sidewalk Replacement $350, 000 (adds approximately $35, 000) . All Council Members were in favor of allocating $50, 000 for Liberty Park improvements and $35, 000 for Fairmont Park improvements . A majority of the Council was in favor of allocating $362, 000 for Redwood Meadows Park Rehabilitation, Phase I . A majority of the Council was in favor of allocating the additional $12 in HOPWA to "Cost Overrun" . Mr. Murphy said CDBG paperwork was due to HUD by May 12, 2014 . He said final documents would be presented to the Council May 6, 2014 for formal adoption. #2 . 2:42:59PM HOLD A FACT FINDING SESSION WITH A NUMBER OF EXPERTS TO DISCUSS THE ENVIRONMENTAL AND HEALTH IMPACTS OF POOR AIR QUALITY AND ITS CAUSES, AND WHAT THE CITY CAN DO TO HELP IMPROVE AIR QUALITY. View Attachments The following presenters briefed the Council with attachments . Introduction by Sean Murphy. • 2:48:32 PM SALT LAKE CITY ATTORNEY'S OFFICE Brian Roberts, Boyd Ferguson, and Katherine Lewis briefed the Council . Comments included legal issues relating to City, County, State, and Federal jurisdictions, pollution sources such as automotive/diesel, industrial, wood burning, and small engine, Environmental Protection Agency (EPA) rules/limitations, City' s ability to regulate small engines and landscaping/construction equipment, and incentivize businesses to provide alternative energy solutions such as overnight charging stations for large trucks . • 3:01:10 P M UTAH DEPARTMENT OF ENVIRONMENTAL QUALITY View Po we r Po i n t Bryce Bird, Joel Karmazyn, and Dave McNeil briefed the Council with a PowerPoint presentation. Comments included seasonal inversions, federal health standards, minimum national standards, consequence of non-compliance, reduction in federal highway funding, emissions monitoring, growth projections, utilize incentive programs, wood-smoke regulations/incentives, mandatory action days, Air Quality Board regulations, sole-source heat, State funding available to convert from wood burning stoves, no authority to force conversions, evaluate registry qualifications, not everyone fits in sole-source equation, bill-payer assistance programs, majority of smoke from recreational burning, warnings/citations, educational programs, emissions data available on website, and explore funding sources/partnerships . • 3:37:58 PM SALT LAKE COUNTY HEALTH DEPARTMENT Gary Edwards, Corbin Anderson, and Royal Delegge briefed the Council . Comments included air-shed issues, collaborative effort, significant scientific evidence needed to impose stricter regulations, vehicle emission program, 1967 or older vehicles not tested/driven limited miles, engine upgrade issues, repair assistance pilot program for disadvantaged citizens, waiver application process, how to educate and notify residents about available programs, smoking vehicle program/hotline/ (385-468-smog) , penalties for falsifying emission tests, Health Department processes, health regulations cover entire county, regulations adopted by Health Board supersede municipal regulations, stakeholder consensus needed before advancing new regulations, adequate enforcement needed, potential to share enforcement costs, and Health Department authority to regulate small engines/construction equipment. Councilmember Mendenhall asked Mr. Anderson to send information to the Council about the County' s pilot program to assist disadvantaged citizens with vehicle inspections . She said the information could be shared with City residents through Council newsletters, etc. Councilmember Rogers said since off-road vehicles/boats were not required to have emission tests, he suggested exploring options to charge fees to help with air quality programs . Councilmember LaMalfa requested information about the City' s ability to regulate small engines such as landscaping/construction equipment. Councilmember Luke said Council Member' s questions/concerns would be forwarded to the County. • 4:04:22PM SALT LAKE CITY PUBLIC SERVICES DEPARTMENT Vicki Bennett briefed the Council . Comments included City' s limited authority over air quality issues, stakeholder partnerships needed, solar farm about ready to go online, promote renewable energy to citizens and businesses, tailpipe emissions plan, test police vehicle battery system, community based social marketing program/citizen outreach, smart-trips area along streetcar line, sustainability code revision, influence air quality through long-term planning, high density development, etc. , expand idling program education, and promote charging station program. Councilmember Mendenhall said the City needed to identify financial mechanisms to help residents who did not meet the 200% poverty level requirements or other standards . Ms . Bennett said the Sustainability Fund could be a good resource . The Council requested information about the total number of households that might be eligible to receive assistance to replace wood burning stoves . Councilmember Rogers requested information about the number of people accessing electric charging stations . • 4:20:24 PM SALT LAKE COUNTY COMMUNITY RESOURCES AND DEVELOPMENT; SALT LAKE CITY COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT; AND SALT LAKE COUNTY COMMUNITY ACTION PROGRAM Randy Jepperson, Michael Ackerlow, Jennifer Godfrey, and Gary Oviatt briefed the Council . Comments included air-shed issues, appliance repair/replacement, assist households up to 200% of poverty, develop community partnerships, federal funding creates limitations, sole-source households eligible for assistance, green healthy homes, health criteria, and identify/assist critical need households . Councilmember Garrott said stakeholders needed to work together to develop common goals to address air-shed issues . Mr. Murphy said he would prepare a summary including air quality priorities identified by the Council, ways to integrate discussion points, potential policies, and options to notify/educate residents about air quality issues/assistance programs . #3. 4:58:45 PM RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2014-2015 ANNUAL BUDGET. Briefings include budget proposals for departments, separate funds, and other budget related items. a) Library Library Board's recommended Operating and Capital Budget for Fiscal Year 2014-15. View Attachments Russell Weeks, John Spears, Jace Bunting, and Emily Charles briefed the Council with attachments . Comments included postpone tax increase, robust strategic planning process, internet/network upgrades, measure program effectiveness, long-term goals, revenue comparisons, building and maintenance inventory/status, develop partnerships with school districts, businesses, and the County, provide resources to help community succeed, and address homeless issues . Councilmember LaMalfa said he wanted the Library' s strategic planning process/plan to contain a rich dashboard of data/information and for the Library to take a strong leadership role in developing ideas that would challenge/improve the community. b) 5:33:20 PM Airport Mayor's recommended budget relating to the Department of Airports for Fiscal Year 2014-15. View Attachments Russell Weeks, Maureen Riley, and Carol Dean briefed the Council with attachments . Comments included aging facility costs, strategy to transfer technology from old to new facilities, City-owned airports budgeted separately, additional security cameras, airport improvement project grants, road overlays, terminal redevelopment program, non- financial/strategic goals, clean ground transportation vehicles, and statutory bid requirements . Councilmember Mendenhall asked the airport to pursue grant funding to upgrade all ground transportation to clean vehicles . #4 . 6:12:49PM CONSIDER A STRAW POLL CONFIRMING PREVIOUS DISCUSSION AND SUPPORTING THE ADMINISTRATION' S RECOMMENDATION TO CLOSE THE JORDAN RIVER PAR 3 FOR GOLF USE AND MAKE IT AVAILABLE IN THE SHORT-TERM FOR PUBLIC RECREATION USE AND OTHER MORE PERMANENT RECREATION USES TO BE DETERMINED AFTER PUBLIC DISCUSSION. View Attachments Rick Graham briefed the Council with attachments . Comments included property to remain open for public recreation, active public process to determine future uses, potential revenue loss, accommodate previously scheduled events, administrative decision, Council' s role in long-term financial golf fund decisions, maintenance/water costs, shift operation to general fund, safety issues, temporary versus permanent uses, install barrier around canal, disk/soccer golf, structured activities needed, work with police to provide surveillance/security, limited golf use to remain available, 13 acres available for other uses, retain Council options, annual golf fund deficit, short-term fix for long-term problem, and potential for increased crime/drugs . Councilmember LaMalfa requested cost analysis for: 1) continued use as a golf course; and 2) converting/operating property as open space/park. Straw Polls : • Keeping the Jordan River Golf Course open indefinitely. Council Members Adams, Luke, Mendenhall, Garrott, LaMalfa, and Penfold were opposed. Councilmember Rogers was in favor. • Keeping the Jordan River Golf Course open through November 30, 2014 (after which it would be permanently closed as a golf course) with the understanding that, during the time the course was open, the Council/Administration would work with the community to explore potential uses for that open space . Council Members Rogers, Garrott, Luke, and Adams were in favor. Council Members Mendenhall, LaMalfa, and Penfold were opposed. Mr. Graham said the golf fund needed to be stabilized and the Administration wanted to hold discussions with the Council over the next three weeks to address potential solutions . #5. 6:03:45PM INTERVIEW ANGELA H. BROWN PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE BUSINESS ADVISORY BOARD. (ITEM H1) (Councilmember Garrott conducted Item 5) Councilmember Garrott said Ms . Brown' s name was on the consent agenda for formal consideration. #6. 6:05:43 PM INTERVIEW LINDSAY ROSE MOCK PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HOUSING ADVISORY AND APPEALS BOARD. (ITEM H2) Councilmember Luke said Ms . Mock' s name was on the consent agenda for formal consideration. #7 . 6:07:32 PM INTERVIEW JAMES GUILKEY PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE PLANNING COMMISSION. (ITEM H3) Councilmember Luke said Mr. Guilkey' s name was on the consent agenda for formal consideration. #8 . 9:05:55PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. No issues were discussed. #10 . 6:53:41PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (b) DISCUSS COLLECTIVE BARGAINING; UTAH CODE § 52-4-205 (1) (d) DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY; AND UTAH CODE § 78B-1-137, ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED. Councilmember Garrott moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss Collective Bargaining, Purchase, Exchange, or Lease of Real Property, and Attorney-Client Matters, pursuant to Utah Code provisions 52-4-205 (1) (b) (d) (78B-1- 137) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Adams, Luke, Mendenhall, Garrott, Penfold, LaMalfa, and Rogers voted aye . See File M 14-2 for Sworn Statement. In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Penfold, and Adams . Others in Attendance: Margaret Plane, Brian Roberts, Michael Akerlow, Amy Maloutas, Jennifer Bruno, Cindy Gust-Jenson, David Everitt, Sean Murphy, and Scott Crandall . The Closed Session meeting adjourned at 7 : 29 p.m. The Work Session meeting adjourned at 9 : 16 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 22, 2014 . sc April 29, 2014 The City Council met in Work Session on Tuesday, April 29, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. Council in Attendance: Council Members Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, and James Rogers . Absent: Councilmember Lisa Adams Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Jeffry Niermeyer, Public Utilities Director; Tom Ward, Public Utilities Deputy Director; Brad Stewart, Public Utilities Engineer; Dave Pearson, Street Lighting Engineer; Jim Lewis, Public Utilities Administrator; Robin Hutcheson, Transportation Director; Julianne Sabula, Transit Program Manager; Matt Dahl, Redevelopment Agency Project Manager; Colin Quinn-Hurst, Sustainable Transportation Specialist; Rebecca Roolf, Bicycle/Pedestrian Coordinator; Daniel Echeverria, Principal Planner; Jill Wilkerson-Smith, Redevelopment Agency Project Manager; Nick Norris, Planning Manager; Wilford Sommerkorn, Planning Director; Everitt Joyce, Senior Planner; Lex Traughber, Senior Planner; Ben Luedtke, Council Constituent Liaison; Alden Breinholt, Operations Division Director; Paul Nielson, Senior City Attorney; Todd Reese, Parks and Public Lands Program Director; and Beverly Jones, Deputy City Recorder. Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . 2 : 13 : 05 PM DISCUSS A DRAFT POLICY STATEMENT TO HELP FACILITATE DISCUSSION OF DOG OFF-LEASH ISSUES BY A COUNCIL SUBCOMMITTEE . The Council will consider taking a straw poll about the draft statement. View Attachments Allison Rowland briefed the Council from attachments . No straw poll was taken. #2 . 2 : 30 : 32 PM RECEIVE A BRIEFING ON THE CITY' S STREET LIGHT PROGRAM, INCLUDING AN OVERVIEW OF LIGHTING OPTIONS, REPAIR SCHEDULES, AND FUNDING FOR UPGRADING ALL THE CITY' S PUBLIC STREET LIGHTS TO HIGH- EFFICIENCY LIGHTING WITHIN 10 YEARS (FUNDED THROUGH THE CAPITAL IMPROVEMENT PROGRAM) . The Council may also discuss options for special lighting districts - where property owners are charged a fee for additional street lights - and lighting at the international center. View Attachments Lehua Weaver, Jeff Niermeyer, Tom Ward, Brad Stewart, Dave Pearson, and Jim Lewis briefed the Council from attachments and a power point presentation. #3 . 3 :20 : 34 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET FOR THE DEPARTMENT OF PUBLIC UTILITIES, INCLUDING THE STREET LIGHTING, WATER, STORM WATER, AND SEWER UTILITY FUNDS, FOR FISCAL YEAR 2014-2015 . View Attachments Lehua Weaver, Tom Ward, Jeff Niermeyer, and Jim Lewis briefed the Council from attachments and a power point presentation. #4 . 4 : 30 : 43 PM RECEIVE A BRIEFING BY THE ADMINISTRATION ON THE PROGRESS OF A STUDY OF DOWNTOWN STREETCAR OPTIONS . The study, titled the Downtown Streetcar Alternative Analysis, is a step in the ongoing development of a downtown streetcar system. The study tentatively is scheduled to be finished in the fall . The document will include ridership forecasting, environmental analysis, and eligibility for federal funding. The briefing will include information about routes being considered and the Administration's public engagement efforts. View Attachments Robin Hutcheson, Julianne Sabula, and Matt Dahl briefed the Council from attachments and a power point presentation. Councilmember Luke said the Council was not able to offer suggestions because they were hearing the information for the first time . He requested information on the potential timeframe for each phase, what the total cost would be, and what the overall priority was . He said it seemed the briefing information focused more on redevelopment potential as opposed to actual "people moving" . He said he wanted to know what the overall goal was and what the breakdown was from Salt Lake City residents as opposed to regional travelers . He said Salt Lake City would be taking a big role in this and the Council needed to know how many Salt Lake City residents would be benefitting from this as opposed to paying for it . Councilmember Luke said if redevelopment was the overall goal then streetcars could make more sense . He said if it was getting people from Point A to Point B, the City might want to look at something else in the short term. Ms . Sabula said they would prepare an updated transmittal for the Council . #5. 6 : 17 : 10 PM RECEIVE A BRIEFING REGARDING PROGRESS ON THE BICYCLE AND PEDESTRIAN MASTER PLAN, WHICH OUTLINES POLICIES SPECIFIC TO BICYCLING AND WALKING. The plan focuses on an enhanced bike connection from the University of Utah to downtown, and a network of low-stress bikeways for downtown. Part of the discussion will focus on how updating the master plan will expand the City's urban trail network, a 2014 Council priority project. View Attachments Robin Hutcheson, Wilf Sommerkorn, Colin Quinn-Hurst, and Rebecca Roolf briefed the Council from attachments and a power point presentation. #6. 7 :50 : 58 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD REDUCE THE WIDTH OF 300 SOUTH BETWEEN 500 WEST AND 600 WEST FROM 132 FEET TO 85 FEET TO MAKE THE STREET A MORE PEDESTRIAN SCALE AND ENCOURAGE THE USE OF 300 SOUTH AS A FESTIVAL STREET PURSUANT TO PETITION NO. PLNPCM2013-00882 . The proposal would create 31, 000 square feet of new parceled property. The Redevelopment Agency is prepared to trade public improvement of equal or greater value for the new parcels. (Petitioner Redevelopment Agency of Salt Lake City) View Attachments Daniel Echeverria, Jill Wilkerson-Smith, and Nick Norris briefed the Council from attachments . #7 . 5:24 : 32 PM & 7 : 12 : 58 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING A PROPOSAL TO REZONE THE PROPERTY AT 1750 SOUTH 5600 WEST FROM OPEN SPACE (OS) TO M-1 LIGHT MANUFACTURING PURSUANT TO PETITION NO. PLNPCM2013-00767 . The rezone would allow for development of a three-lot industrial site. Currently the land is vacant. Although the applicant has requested that the property be rezoned to the M-1 zone, consideration may be given to rezoning the property to another zoning district with similar characteristics. (Petitioner Natomas Meadows, LLC) View Attachments Everett Joyce, Nick Norris, Wilford Sommerkorn, and Robin Hutcheson briefed the Council from attachments . Councilmember Penfold asked how much additional right-of-way property was needed to consider a separate right-of-way once 5600 West was completed. Mr. Joyce said 35 feet was a required right-of-way widening from UDOT. He said the developers agreed to put bike lane improvements within that right-of- way. He said the developers had not agreed to more than 35 feet. Mr. Norris said to accommodate a three to five foot wide protection buffer next to the bike lane on each side would require an additional six to ten feet of space . Councilmember Mendenhall said it was only on one side . Mr. Joyce said it would require an additional 11 feet of property. Mr. Joyce said this option had not been discussed with the developer. Straw Poll Taken: • There would be a 2-foot buffer between the 5600 West right- of-way, 10-feet of bike path or trail, and a 3-foot buffer from the rest of the development to take up those 15-feet. In working through the landscaping requirements, landscaping would be installed within the 3-foot barrier and the 2-foot barrier and this would be the same for 1730 South. All Council Members were in favor. #8 . 5: 54 : 50 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND THE ZONING OF A CONDO AND TOWNHOME DEVELOPMENT AT 289 NORTH ALMOND STREET AND CLOSE A PORTION OF WEST TEMPLE PURSUANT TO PETITION NOS. PLNPCM2013-00920 AND PLNPCM2014-00001 . The proposal would amend the development agreement to reduce the number of units from 34 to 33 and reduce the number of internal parking stalls from 80 to 60 and modify development standards relating to setback and grade change. The proposal would also close the eastern portion of West Temple where it intersects at 300 North. The landscaped island would become part of the development and provide some on-street parking. (Petitioner Garbett Homes. ) View Attachments Lex Traughber, Nick Norris, Paul Nielsen, and Wilf Sommerkorn briefed the Council from attachments . #9 . 8 : 02 : 47 PM RECEIVE A BRIEFING ABOUT A PROPOSED INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY AND COUNTY REGARDING CLEANING UP LARGE TRANSIENT CAMPS IN THE CITY. The County, through the Salt Lake County Health Department, currently provides some cleanup of the camps. Under the proposal, inmates from the County jail would assist in cleaning 3-5 large camps at an annual cost to the City of $2, 700. View Attachments Ben Luedtke, Alden Breinholt, and Todd Reese briefed the Council from attachments . #10 . RECEIVE A QUARTERLY UPDATE FROM COUNCIL STAFF ON MAJOR PROJECTS AS A FOLLOW-UP TO THE COUNCIL' S DISCUSSION ON PRIORITIES . The report includes larger projects that the Council has approved, or that Council Members have requested, in addition to the Council priority projects. The purpose of the briefing is to review the list of projects in light of available staff time, and provide an opportunity for the Council to recalibrate staff focus, if necessary. View Attachments This item was not held. #11 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. This item was not held. #6 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #7 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION IN KEEPING WITH UTAH CODE §52-4-204 , FOR ANY OF THE ALLOWED PURPOSES . This item was not held. The meeting adjourned at 8 : 22 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 29, 2014 . bj May 6, 2014 The City Council met in Work Session on Tuesday, May 6, 2014, at 4 : 30 p.m. in Room 326, City Council Office, City County Building, 451 South State Street . Council in Attendance: Council Members James Rogers, Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, and Lisa Adams . Absent: Councilmember Charlie Luke Staff in Attendance: Jennifer Bruno, Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; David Salazar, Compensation Program Administrator; Jodi Langford, Employee Benefits Administrator; Nick Norris, Planning Manager; Sylvia Richards, Research & Policy Analyst/Constituent Liaison; Gina Chamness, Budget Director; Alden Breinholt, Public Services Operation Director; Rick Graham, Public Services Director; Robin Hutcheson, Transportation Director; and Sonya Kintaro, Chief Deputy City Recorder. Guests in Attendance: Connie Spyropoulos-Linardakis, Citizens ' Compensation Advisory Committee Chair. Councilmember Garrott conducted the meeting. The meeting was called to order at 4 : 32 p.m. AGENDA ITEMS #1 . 4:33:03 PM RECEIVED A BRIEFING ON THE CITY' S CITIZENS ' COMPENSATION ADVISORY COMMITTEE ANNUAL REPORT. This year 's report includes recommendations for salary adjustments for employees whose salaries are below market value in addition to information on the success of the City's high-deductible health insurance plan. View Attachments David Salazar, Connie Spyropoulos-Linardakis, and Jodi Langford briefed the Council with attachments regarding the committee' s recommendations . Council discussion followed regarding benchmark data, cost of living comparison with cities of comparable size, benefits as a measurement, pay-for-performance for Fire and Police, workload measurement, data on Fire and Police positions per capita, employee turn-over rate, and employee benefits . #2 . 5:09:18 PM RECEIVED A FOLLOW-UP BRIEFING FROM THE MAYOR' S ADMINISTRATION REGARDING THE HISTORY OF AND CONTEXT FOR THE PROPOSED SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENTS. The proposal would amend the Sugar House Master Plan and zoning ordinance to create the Streetcar Corridor form-based zoning district, and amend the zoning map to establish FB-SC (form-based streetcar core) and FB- SE (form-based streetcar edge) zoning districts. View Attachments David Everitt and Nick Norris briefed the Council with attachments and a slide presentation regarding housing density, mixed use, and mixed income projects . Discussion followed regarding transitioning the existing single- family residential zoning into a multi-family residential and mixed use zoning, high-rise commercial buildings, concern about availability of parking and visible parking structures, pushing quality building design, including residents and small business owners in the conversation other than at public hearings, restricting building types from certain type of streets, and paying more attention to the transition around the perimeter and its interface with the existing neighborhood. Straw poll taken: • 5:57:02 PM Does Council want Administration to find a better way in creating transition zones within the current zoning text amendment to interface new zoning with existing single- family zoning and which may include housing type specific language? Council Members Rogers, Penfold, Garrott, Adams, and Mendenhall were in support . Councilmember LaMalfa was not in support . #3. 6:01:48 PM RECEIVED A BRIEFING REGARDING BUDGET AMENDMENT NO. 3 FOR FISCAL YEAR 2013-2014 . Budget amendments happen several times each year to reflect adjustments to the City's budgets. This proposed budget amendment includes adjustments totaling $13,194, 800. Amendments include: • stone remediation for the City & County Building, • dump truck purchases for snow removal, • land acquisition for a community garden in District Four, • programming and changes at Pioneer Park, • expansion of the City's Bike Share program, and more. View Attachments Jennifer Bruno, Sylvia Richards, Gina Chamness, Alden Breinholt, Rick Graham, and Robin Hutcheson briefed the Council with attachments . Discussion followed regarding the cost overage and maintenance expenses of the new Public Safety Building. Also discussed was the budget request for Pioneer Park design and programming to update the existing master plan and schedule activities in the park. Mr. Graham said the local community property owners expressed interest in becoming partners to solve the large homeless issue in Salt Lake City. He said the funds would initiate the process of making improvements and thereby getting community participation by bringing attention to the park. He said it was important for the park to be perceived as a safe place to hold special events . Discussion followed regarding a scope change for reimbursing the planning project for shared space between the Aviary and Children' s Garden in Liberty Park. Mr. Graham provided some background information of the plan for the exhibits . Councilmember Garrott asked Mr. Graham to check in when the funds were expended. Council also discussed the scope change from a roundabout plan to a traffic signal at Wakara Way and Arapeen Drive in Research Park. #4 . RECEIVE A BRIEFING ON PROPOSED CHANGES FOR A VARIETY OF ZONING REGULATIONS. The proposed changes include: • clarifying the allowable front-yard fence height (maximum 4 feet) for non-residential zoning districts; • resolving confusing setback language for the R-MU - Residential-Mixed Use and TSA—Transit Station Area districts; and • including exemptions for bike share stations and bus stop shelters in park strips. Currently, poured concrete pads in park strips are limited to 4 feet, preventing the City and UTA from making bike share and bus stop shelter improvements. Related provisions of Title 21A- Zoning may also be amended as part of this petition. Petitioner - Mayor Ralph Becker, Petition No. PLNPCM2013-00291 . (Item H3) This item was not held. #5. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. This item was not held. #6. REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #7 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION. This item was not held. The meeting adjourned at 6 : 39 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 6, 2014 . sk May 13, 2014 The City Council met in Work Session on Tuesday, May 13, 2014, at 5 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, and Stan Penfold. Absent: Councilmember Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Brian Roberts, Senior City Attorney; Nick Tarbet, Council Policy Analyst; Casey Stewart, Senior Planner; Michaela Oktay, Planning Manager; Gina Chamness, Budget Director; Robin Hutcheson, Transportation Director; Mary Beth Thompson, Revenue Analyst/Audit Manager; Debra Alexander, Human Resource Director; Lehua Weaver, Council Legislative Policy/Project Manager; David Salazar, Human Resources Program Manager; Jeffry Niermeyer, Public Utilities Director; Jodi Langford, Employee Benefits Administrator; Jaysen Oldroyd, Senior City Attorney; Sylvia Richards, Council Staff Policy Analyst; Alden Breinholt, Public Services Operations Division Director; Greg Davis, Public Services Finance Director; Butch Kucher, Fleet Manager; Sean Murphy, Council Policy Analyst; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Mike Wilson, Metropolitan Water District General Manager; John Kirkham, Metropolitan Water District Board Chair; Tom Godfrey, Metropolitan Water District Board Vice Chair; and Mike DeVries, Metropolitan Water District Assistant General Manager. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 5 : 07 p.m. AGENDA ITEMS #1 . 5:07:44PM RECEIVE A BRIEFING ON PROPOSED CHANGES FOR A VARIETY OF ZONING REGULATIONS PURSUANT TO PETITION NO. PLNPCM2013-00291 . Proposed changes include: View Attachments • clarifying the allowable front-yard fence height (maximum 4 feet) for non-residential zoning districts; • resolving confusing setback language for the R-MU-Residential- Mixed Use and TSA-Transit Station Area districts; and • including exemptions for bike share stations and bus stop shelters in park strips. Currently, poured concrete pads in park strips are limited to 4 feet, preventing the City and UTA from making bike share and bus stop shelter improvements. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker) Nick Tarbet, Casey Stewart, Michaela Oktay, and Robin Hutchison briefed the Council with attachments . Discussion included fence heights, sight triangle, setback clarification, public right-of-way vegetation, concrete pad design standards, Utah Transit Authority (UTA) bus stop/shelter funding, bike share stations, and potential legislative action. Ms . Oktay said Planning felt altering the legislative intent (see attachments) would provide better flexibility and suggested establishing some type of administrative guidelines . Councilmember Garrott said he thought that was a good suggestion and asked Planning to come back to the Council before internally approving any design guidelines/rules . Councilmember Garrott asked about a potential timeline . Ms . Oktay said she felt they could have something prepared in approximately 40 days . Councilmember Garrott asked what the public could expect as far as bus stop construction over the next twelve months . Ms . Hutchison said she would contact UTA and get information back to the Council . She said design guidelines being contemplated by Planning should be incorporated in the construction. Councilmember Garrott said Council direction/input was needed regarding public right-of-way concrete pad design standards . Discussion was held on park strip regulations regarding installing vegetation including height limits . Councilmember LaMalfa said he wanted to modify the ordinance to allow 30% vegetation in the park strip with unlimited height restrictions for areas located outside sight triangles . Further discussion was held on including modifications in the current proposal or in the landscape/park strip petition that Planning was currently working on and would be coming to the Council at a later date . Straw Poll: A majority of the Council was in favor of including/addressing modifications as part of the landscape/park strip petition. Councilmember Mendenhall said she wanted to see a provision for "large trees" included in the petition. #2 . 5:25:04 PM RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2014-2015 ANNUAL BUDGET. THE BRIEFINGS INCLUDE BUDGET PROPOSALS FOR DEPARTMENTS, SEPARATE FUNDS, AND OTHER BUDGET RELATED ITEMS. a. Overview of the Mayor' s recommended budget View Attachments Jennifer Bruno, Mary Beth Thompson, and Gina Chamness briefed the Council with attachments . Comments included sales/property tax revenue, Council priorities, converting seasonal employees to full time, close Fire Station 9, transfer fire fighters, overtime cost savings, create two-person emergency downtown response teams, air quality initiatives, eliminate City-funded fireworks, phase out two- cycle engines, sidewalk snow removal program expansion, add sidewalk grinding/repair personnel, Consumer Price Index (CPI) fee adjustment, cost justification to raise fees, 1 . 2% credit card usage surcharge, statutory fee limitations, parking stations fee adjustment, Capital Improvement Program (CIP) reduction, employee pay increase, judgment levy, parking ticket/revenue issues, increased warnings, residential/commercial property values, public parking education, impact of fireworks on air quality, potential changes to New Year' s Eve fireworks show, urban trail network expansion, and equitable YouthCity participation. Councilmember Mendenhall requested that credit card surcharges be utilized as part of Public Utilities processes . Councilmember Garrott requested information on how air quality would be impacted by removing two City funded shows . Ms . Bruno said staff would ask the Sustainability Division to do an analysis . Councilmember LaMalfa expressed concerns about providing equal YouthCity programming to Westside residents . He said kids Citywide needed to have an equal opportunity to access YouthCity programming. Ms . Chamness said the Administration would continue to explore options to address the issue . Ms . Bruno asked Council to bring any questions/changes to staff' s attention. Councilmember LaMalfa said the McClelland Trail expansion needed to be added. Councilmember Mendenhall requested the Administration explore options to prioritize replacement/conversion of City-owned diesel generators to cleaner/more efficient ones . b. 5:55:59PM Human Resources Department View Attachments Jennifer Bruno and Debra Alexander briefed the Council with attachments . Comments included strategic goals/performance measures, training programs/expenses, attracting/retaining employees, quality workforce, diversity issues, how to measure employee morale, meaningful goals, Council input on goals/performance measures, and mitigate behavior risks . Councilmember Mendenhall asked the Administration to analyze employee salaries (male vs . female performing similar jobs) and provide numbers/percentage of gender pay inequities . c. 6:15:21 PM Metropolitan Water District - Salt Lake City is part owner of the Metropolitan Water District, which treats and sells water. The District has several large scale capital improvement projects that help provide additional water resources and may impose taxes and fees to help pay for such projects. View Attachments Lehua Weaver, Jeffry Niermeyer, John Kirkham, Mike Wilson, Tom Godfrey, and Mike DeVries briefed the Council with attachments . Comments included proposed 12% rate increase, revenue sources, inflationary costs, no property tax increase, maintain adequate storage, facility/equipment upgrades, high debt service over next twenty years, reduced water usage, and aggressive long-term fee increases . d. 8:02:21PM Compensation for City Employees View Attachments Jennifer Bruno, Debra Alexander, David Salazar, Jodi Langford, Brian Roberts, and Gina Chamness briefed the Council with attachments . Comments included pension contributions, gender pay equity analysis, employees under federal poverty level, responsibility to pay living wage, early retirement budget analysis, savings realized from eliminated positions, and long-term pension costs . Councilmember Penfold said he wanted to pursue a living wage component that was higher than minimum wage and requested information that would help future policy discussions . Councilmember Rogers requested analysis/data/savings on providing early retirement incentives . e. 8:18:07 PM Consolidated Fee Schedule (CFS) View Attachments Jennifer Bruno, Mary Beth Thompson, and Jaysen Oldroyd briefed the Council with attachments . Comments included authority to create/raise fees, review all fees charged by the City, cost justified fees, CPI increases, policy decision for cost recovery, fee waivers, analyze special event fees/tent inspections, penalties/late fees not on CFS, and definition of pyrotechnics special flame effects/costs . Ms . Thompson said following a detailed fee analysis of every department the Administration would schedule a follow-up briefing with the Council . f. 8:35:07 PM Fleet Division - The City's Fleet Management Internal Service Fund provides vehicles, fuel, and vehicle maintenance and repair services for all City departments. View Attachments Sylvia Richards, Alden Breinholt, Greg Davis, and Butch Kucher briefed the Council with attachments . Comments included enhanced productivity, customer service improvements, sustainability initiatives, utilization of hybrid vehicles, evaluate electric vehicle purchases, and escalating maintenance costs . Councilmember Mendenhall said there were benefits associated with electric vehicles and asked Fleet to be positive/pro-active in replacement strategies . #3. 8:50:05 PM RECEIVE A QUARTERLY UPDATE FROM COUNCIL STAFF ON MAJOR PROJECTS AS A FOLLOW-UP TO THE COUNCIL' S DISCUSSION ON PRIORITIES. THE REPORT INCLUDES LARGER PROJECTS THAT THE COUNCIL HAS APPROVED, OR THAT COUNCIL MEMBERS HAVE REQUESTED, IN ADDITION TO THE COUNCIL PRIORITY PROJECTS. THE PURPOSE OF THE BRIEFING IS TO REVIEW THE LIST OF PROJECTS IN LIGHT OF AVAILABLE STAFF TIME, AND PROVIDE AN OPPORTUNITY FOR THE COUNCIL TO RECALIBRATE STAFF FOCUS, IF NECESSARY. View Attachments Cindy Gust-Jenson, Jennifer Bruno, and Lehua Weaver briefed the Council with attachments . Comments included base workload issues, track additional items, address retreat priorities such as urban trail networks, public services accounting system, and air quality issues, balancing Council Member requests, determine staff hour allocation/policy for two/three member category, bring more transparency to entire process, address internal system items, some issues take on a life of their own, guidance needed to prioritize projects/workload, keeping sponsoring Council Members informed, work needed on interim master plan update process, and increased record requests/litigation issues . Ms . Gust-Jenson said staff would continue to work on processes with the understanding that additional direction might be needed from the Council . Councilmember Penfold encouraged staff to come to the Council when further direction was needed. He suggested having a regular reporting system to identify various issues staff was working on even down to requests from individual Council Members . #4 . 9:08:27PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See File M 14-5 for announcements . #5. REPORT OF THE CHAIR AND VICE CHAIR. No issues were discussed. #6. 6:44:56PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (b) DISCUSS COLLECTIVE BARGAINING; AND UTAH CODE § 78B-1-137, ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED. Councilmember Garrott moved and Councilmember Rogers seconded to enter into Closed Session to discuss Collective Bargaining and Attorney-Client Matters, pursuant to Utah Code provisions 52-4- 205 (1) (b) and (78B-1-137) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Garrott, Penfold, LaMalfa, and Rogers voted aye . Councilmember Adams was absent. See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, and Penfold. Absent: Councilmember Adams . Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Brian Roberts, Jennifer Bruno, David Everitt, Lehua Weaver, Gina Chamness, Sean Murphy, and Scott Crandall . The Closed Session adjourned at 7 : 52 p.m. The Work Session adjourned at 9 : 25 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 13, 2014 . sc May 20, 2014 The City Council met in Work Session on Tuesday, May 20, 2014, at 2 : 00 p.m. in Room 326, City Council Office, City County Building, 451 South State Street. Council in Attendance: Council Members Kyle LaMalfa, Stan Penfold, Luke Garrott, Erin Mendenhall, Charlie Luke, Lisa Adams, and James Rogers . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Margaret Plane, City Attorney; Jennifer Bruno, Council Deputy Director; Marina Scott, City Treasurer; Nick Tarbet, Council Policy Analyst; Everett Joyce, Senior Planner; Sean Murphy, Council Policy Analyst; Eric Shaw, Community and Economic Development Director; Mary De La Mare-Schaefer, Community and Economic Development Deputy Director; Brent Beck, Financial Budget Analyst; Mike Akerlow, Housing and Neighborhood Development Director; Chris Burbank, Police Chief; Sylvia Richards, Council Policy Analyst; Elwin Heilmann, Accounting Controller; Gina Chamness, Budget Director; Mary Beth Thompson, Finance/Revenue Audit Manager; Russell Weeks, Senior Council Policy Analyst; Robin Hutcheson, Transportation Director; Orion Goff, Building Official; Tamra Turpin, Risk Manager; Rick Graham, Public Services Director; David Terry, Golf Director; Scott Freitag, Director of 911 Communications Bureau; John Vuyk, Fire Department Financial Manager; David Everitt, Mayor' s Chief of Staff; and Beverly Jones, Deputy City Recorder. Councilmember Luke conducted the meeting. The meeting was called to order at 2 : 13 p.m. AGENDA ITEMS #1 . 2 : 14 : 09 PM RECEIVE A BRIEFING REGARDING A RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF NOT MORE THAN $25,000,000 OF TAX AND REVENUE ANTICIPATION NOTES, SERIES 2014 . View Attachments Jennifer Bruno and Marina Scott briefed the Council from attachments . #2 . 2 : 16: 34 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD ALLOW ASSISTED LIVING FACILITIES TO BE DEVELOPED IN THE SUGAR HOUSE BUSINESS DISTRICT (CSHBD) PURSUANT TO PETITION NO. PLNPCM2014-00027 . Currently, assisted living facilities are not allowed in the district. The proposed changes would affect Section 21 .A. 33. 030, Table of Permitted and Conditional Uses for Commercial Districts. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner Aabir Malik) View Attachments Nick Tarbet and Everitt Joyce briefed the Council from attachments . #3. RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2014- 2015 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. a. 2 :27 :23 PM Community and Economic Development (CED) View Attachments Sean Murphy, Eric Shaw, Mary De La Mare-Schaefer, Gina Chamness, Orion Goff, Mary Beth Thompson, Robin Hutcheson, and Brent Beck briefed the Council from attachments . Councilmember Garrott asked for information on how many hours or days the parking machines malfunctioned. Mr. Shaw said he would get that information to the Council . b. 3 :28 : 19 PM Police View Attachments Jennifer Bruno and Police Chief Chris Burbank briefed the Council from attachments and a power point presentation. Chief Burbank explained a proposed Metro Support Bureau for the area of North Temple to 700 South and from the freeway to State Street . c. 5 : 00 : 05 PM Finance View Attachments Sylvia Richards, Elwin Heilmann, Gina Chamness, and Mary Beth Thompson briefed the Council from attachments . d. 5: 11 :58 PM Governmental Immunity View Attachments Russell Weeks, Margaret Plane, and Tamra Turpin briefed the Council from attachments . e. 5: 39: 09 PM Golf View Attachments Jennifer Bruno, Rick Graham, and David Terry briefed the Council from attachments . f. 5:24 : 30 PM 911 Communications Bureau View Attachments Jennifer Bruno, Scott Freitag, and John Vuyk briefed the Council from attachments . g. 6:22 : 09 PM Non-Departmental View Attachments Russell Weeks, David Everitt, and Gina Chamness briefed the Council from attachments . Councilmember Adams asked for some ridership numbers from UTA so the City could see if they were getting value for their money. Mr. Weeks said they were looking into the numbers . Councilmember Adams said she wanted some information on payments to nonprofit groups . She said she wanted to know what the benefits of the groups were and if it was a good investment of City dollars . Councilmember Mendenhall asked for a briefing on ground transportation enforcement . #4 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. This item was not held. #5. REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #6. (TENTATIVE) 6 : 42 : 53 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION IN KEEPING WITH UTAH CODE § 52-4-205 (1) (b) TO DISCUSS COLLECTIVE BARGAINING; AND UTAH CODE § 78B-1-137, ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED. Councilmember Garrott moved and Councilmember LaMalfa seconded to enter into Closed Session to discuss Collective Bargaining and Attorney-Client Matters pursuant to Utah Code provisions 52-4- 205 (1) (b) and (78B-1-137) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Garrott, Penfold, LaMalfa, Adams, and Rogers voted aye . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Brian Roberts, Margaret Plane, David Everitt, Jennifer Bruno, Mayor Ralph Becker, Gina Chamness, Cindy Gust-Jenson, and Beverly Jones . The Closed Session adjourned at 6 : 55 p.m. The Work Session adjourned at 6 : 43 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 20, 2014 . bj May 27, 2014 The City Council met in Work Session on Tuesday, May 27, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Absent: Councilmember Penfold. Staff in Attendance: Cindy Gust-Jenson, City Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Russell Weeks, Council Senior Policy Analyst; Robin Hutcheson, Transportation Director; Julianne Sabula, Streetcar Program Manager; Margaret Plane, City Attorney; Debra Alexander, Human Resource Director; Jodi Langford, Employee Benefits Administrator; Tamra Turpin, Risk Manager; Sean Murphy, Council Policy Analyst; Rick Graham, Public Services Director; Alden Breinholt, Director of Operations; Greg Davis, Director of Public Services Finance/Administrative Services; Karl Lieb, Deputy Fire Chief; Brian Dale, Deputy Fire Chief; John Vuyk, Financial and Administrative Services Manager; Bill Haight, IMS Director; Lehua Weaver, Council Policy Analyst; Curtis Preece, Courts Administrator; Chief Judge Jeanne Robison; Mike Akerlow, Housing and Neighborhood Development Director; Valeta Bolton, Justice Court Financial Analyst; Police Deputy Chief Michael Brown; Elizabeth Buehler, Principal Planner; Lynn Jarman, Asset and Capital Improvements Project Manager; and Cindi Mansell, City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . 2 : 30 : 57 PM RECEIVE A BRIEFING ON A PROPOSAL TO MATCH FUNDING IN THE EVENT THE CITY IS AWARDED A FEDERAL TRANSPORTATION INVESTMENTS GENERATING ECONOMIC RECOVERY (TIGER) GRANT. The City has applied for the grant to fund extending the Sugar House Streetcar "S" Line from McClelland Street to the intersection of 2100 South Street and Highland Drive. The grant also would help fund other transportation improvements including reducing the number of automobile lanes on a 4/10th-mile section of Highland Drive from four lanes to three. Under the proposed resolution, the Council would be asked to appropriate about $3. 1 million in the event the City is awarded the federal grant totaling about $10. 6 million. View Attachments David Everitt, Russell Weeks, Robin Hutcheson, and Julianne Sabula briefed the Council from attachments . Councilmember Luke asked Mr. Weeks to work with Transportation on the resolution. #2 . RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2014- 2015 ANNUAL BUDGET. THE BRIEFINGS INCLUDE BUDGET PROPOSALS FOR DEPARTMENTS, SEPARATE FUNDS, AND OTHER BUDGET RELATED ITEMS. g. 2 : 54 : 25 PM Insurance and Risk Management - The Insurance and Risk Management Fund is the funding source for the entire City's purchased group and self-insured policies, including the health insurance policy for City employees. View Attachments Jennifer Bruno, Deb Alexander, Jodi Langford, Tamra Turpin, and Margaret Plane briefed the Council with attachments . Councilmember Luke asked the department to move ahead with the Tenant Users Liability Insurance Program (TULIP) and come back with an updated master plan policy. h. 3 : 17 : 49 PM Public Services - The Public Services Department provides many of the direct, day-to-day services Salt Lake City residents and visitors receive. They repair streets, maintain parks and public open spaces, provide culture, education and recreation activities for youth and families, remove snow, remove graffiti, trim trees, sweep streets, maintain traffic signs and signals, enforce parking ordinances, maintain the City's buildings, and other activities. View Attachments & View Attachments Sean Murphy, Rick Graham, Alden Breinholt, and Greg Davis briefed the Council with attachments . Councilmember Mendenhall requested that the list of generators be prioritized. She said depending on the model, the manufacturer suggested replacement at different ages and asked if that could be factored in to prioritization for replacement . Councilmember Rogers asked that in addition to that information hours on each machine be included. A discussion was held on firework displays, garbage cans, parking enforcement, meter maintenance, legitimate citations, enforcing rules, YouthCity, parking validations, a more efficient glass site cleanup, cost options for snow removal and sidewalk cleaning, and the sports complex. i. 4 : 52 : 39 PM Fire - The Salt Lake City Fire Department provides emergency medical and firefighting services for the residents and guests of Salt Lake City. View Attachments & View Attachments Jennifer Bruno, Karl Lieb, Brian Dale, and John Vuyk briefed the Council with attachments and a power point presentation. Ms . Bruno said the Administration had proposed closing operations at Fire Station No. 9 located at the International Center. She said another change was that the Fire Department could create a new two-person downtown emergency services squad. She said funding was requested for salary increases of 3% . A discussion was held on the impact of closing Fire Station No. 9, business inspections, special event fees, timing, challenges, transition to medical teams and expectations, and Police and Fire Departments working together. j . 5 : 52 : 30 PM Information Management Services (IMS) - The Department of Information Management Services provides technical support for all General Fund services and all Enterprise Funds in the City. The department is operated as an Internal Service Fund with divisions including Administration, Software Engineering, Network Infrastructure, Technology Consulting, and Multimedia Services. View Attachments Bill Haight and Lehua Weaver briefed the Council with attachments and a power point presentation. A discussion was held on the computer lease program increase, the tactical mission plan, cloud computing by attrition, no transparency theme in master plan, no members of the public on the steering committee, adding positions to SLCTV in a future budget request, GRAMA requests and records retention, and purchasing versus developing of City software . k. 6 : 25 : 28 PM Justice Court - The Justice Court has jurisdiction over all Class B and C misdemeanors and infractions committed within the City's corporate limits. The Justice Court consists of three sections: criminal, traffic, and small claims. View Attachments Curtis Preece, Lehua Weaver, Jeanne Robison, and Valeta Bolton, briefed the Council with attachments . Ms . Weaver said the Justice Court had a proposed budget of $4 . 1 million for the coming fiscal year. She said one change in the budget was the addition of three new positions that would be responsible for case management for cases coming through the court; following up more regularly with court orders; and coordinating for warrant service . A discussion was held on the proposed new staff, current status on Drug Court (disbanded) and Homeless Court, proposed formal DUI Court, security cuts, and payment schedules for people with lower incomes . 1. 8 : 48 : 26 PM Capital Improvement Program (CIP) Overview - Capital improvements involve the construction, purchase or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments & View Attachments Sean Murphy, Jennifer Bruno, Lynn Jarman, and Mike Akerlow briefed the Council with attachments . Mr. Akerlow said the Mayor had recommended that deferred maintenance come off the top. He said they focused on more collaborative efforts between divisions and departments on projects . He said the departments had been asked to tier their projects into three tiers to tie into the new 10 year plan. Councilmember LaMalfa asked about the proposal for ADA playground improvements and irrigation system upgrades at Poplar Grove Park. He asked if it was more irrigation or playground. Mr. Akerlow said he would get that information for the Council . Councilmember LaMalfa asked about local street reconstruction. He asked if the policy could be that they chose the worst streets Citywide to go forward. Mr. Jarman said in 2012, the City had a consultant perform an inventory of the entire City. He said the results had the City reevaluating operation of the pavement management program. Councilmember LaMalfa asked about the Cemetery Master Plan project . Mr. Akerlow said it was his understanding that the master plan was a condition assessment and a way to assess costs . Councilmember LaMalfa asked the Council to characterize the cemetery plan should they choose to adopt it as something more aspirational than fixing a few broken items . Councilmember Luke suggested when considering design for Fire Station No. 3, the Council look at designing a joint fire station and police precinct . Councilmember LaMalfa said he wanted to add curb and gutter in District 2 near North Temple along the rerouted Jordan River Parkway. He asked the Council to support this project at an estimated cost of $75, 000 . m. 7 : 30 : 36 PM Unresolved Issues - Hold discussion with Council Staff regarding unresolved issues relating to the recommended budget for Salt Lake City, Utah for Fiscal Year 2014-2015 . View Attachments Jennifer Bruno, Deputy Chief Michael Brown, Margaret Plane, Elizabeth Buehler, and Lehua Weaver briefed the Council with attachments . A discussion was held on delaying funding for proposed position hirings . Councilmember Mendenhall said she had requested an analysis of gender pay equity. She asked if current inequities had been identified in specific positions that could balance out with a salary increase . Councilmember LaMalfa said he wanted to consider partially funding west side youth services for $100, 000, so there was money to move forward after the Administration conducted an evaluation of the best way to implement YouthCity services . Councilmember Adams asked about fees for various organizations . Ms . Bruno said while the City might not get a payment every year to justify the payment of dues, it was a policy decision that the benefits outweighed the costs . Councilmember Adams said she supported funding for the Homeless Employment Program. She said on the parking meters she wanted to leave the credit card minimum at $1 so the City could keep the $246, 000 . She said they should keep the eight minutes for a nickel . Councilmember Luke said the next item was the closure of Fire Station No. 9 . Council Members were not ready to decide this issue . Councilmember Rogers said he would feel more comfortable if Fire Station No. 14 was constructed before closing Station No. 9 . Councilmember Mendenhall said they could consider funding CED' s Capital Asset Manager Position. She said that position could prioritize the building of the new station as the No. 1 priority. Ms . Bruno said the design of the station would be a quick process if the Council approved bonds for it . Councilmember Mendenhall said the Council should roll the McClellan Trail into the proposed bond. She said for $1 million, the Council could get 3 . 7 miles of largely protected bike/pedestrian corridor. Councilmember LaMalfa said robberies had dipped from 60% to 23% between 2011/12 and 2012/13 . Deputy Chief Brown said he did not know why the City dipped 40% in robberies . He said he would get back to the Council with that information. Councilmember Luke said the next item was fireworks . He said the proposal was to put $25, 000 into Public Services and $15, 000 in non departmental . Councilmember Mendenhall suggested they compile air quality data with fireworks shows . Councilmember LaMalfa proposed that the City shrink the scale of the fireworks shows to $10, 000 at each location. Councilmember Luke said future discussion would be held. Straw Poll Taken: • Restore funding for fireworks with conditions to be determined next week. All Council Members were in favor. Councilmember Garrott asked about proposed funding of $30, 000 for the Weigand Homeless Shelter. Ms . Buehler said that funding would partially fund extended hours at the Center. #3. 2 : 13 : 09 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. Jennifer Bruno briefed the Council on the announcements . See File M 14-5 for announcements . #4 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #5. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. This item was not held. The meeting adjourned at 9 : 17 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 27, 2014 . clm/bj June 3, 2014 The City Council met in Work Session on Tuesday, June 3, 2014, at 12 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Marina Scott, City Treasurer; Dale Oklerlund, City' s Financial Advisor; Padma Veeru-Collings, City Prosecutor; Lehua Weaver, Council Research and Policy Analyst; Cindi Mansell, City Recorder; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Vicki Bennett, Division of Sustainability and the Environment Director; Nancy Sanders, Public Services Senior Accountant; Rick Graham, Public Services Director; Robin Hutcheson, Transportation Director; Allison Rowland, Council Policy Analyst; Ben Roberts, Compliance Program Director; Jaysen Oldroyd, Senior City Attorney; Mary Beth Thompson, Revenue Analyst/Audit Manager; Alden Breinholt, Public Services Operations Director; Gina Chamness, Budget Director; Greg Davis, Finance Director; and Beverly Jones, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 12 : 41 p.m. AGENDA ITEMS #1 . 12 : 42 : 01 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Councilmember Garrott moved and Councilmember Adams seconded to enter into Closed Session to discuss pending or reasonably imminent litigation pursuant to Utah Code Provision 52-4-205 (1) (c) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Garrott, Penfold, LaMalfa, Adams, and Rogers voted aye . See File M 14-2 for Sworn Statement . View Sworn Statement In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Jennifer Bruno, David Everitt, Lehua Weaver, Gina Chamness, Rick Graham, Jayson Oldroyd, Mary Beth Thompson, Robin Hutcheson, Dan Weist, Ben Roberts, and Beverly Jones . The Closed Session adjourned at 1 : 19 p.m. #2 . 1 : 19 : 22 PM RECEIVE A BRIEFING IN ANTICIPATION OF ADOPTING A BOND RESOLUTION FOR THE PROPOSED SALES AND EXCISE TAX REVENUE REFUNDING BONDS, SERIES 2014A. Jennifer Bruno, Dale Okerlund, and Marina Scott briefed the Council from attachments . #3. RECEIVE A BRIEFING ON ITEMS RELATED TO THE FISCAL YEAR 2014- 2015 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. n. 1 : 25 : 30 PM Attorney' s Office - The Office of the Salt Lake City Attorney includes a section responsible for civil matters and administration, a section responsible for prosecution of criminal matters and the Office of the City Recorder. The City Attorney also administers the Risk Management and Governmental Immunity functions. View Attachments Padma Veeru-Collings, Lehua Weaver, Cindi Mansell, and Margaret Plane briefed the Council with attachments . Councilmember Penfold asked for information on discovery and GRAMA requests and responsive volume associated; he inquired how or what technology could provide assistance and whether staff has evaluated systems in this regard. A discussion was held on overall department technology needs, associated costs, and terabytes of information being stored. A discussion was held on Attorney staffing levels and base purpose statements . Councilmember LaMalfa said he wanted to see more quality or reflective statements on the mission and the purpose statements of the Prosecutor' s Office . He said Risk Management' s base purpose statements were not as tangible as they could be . Councilmember LaMalfa said he felt Sterling Codifier' s technology was not up to date and that research or locating items within the City Code was not easy. Ms . Mansell said one issue was the quality of graphics or images that had historically been provided to Sterling. She said she wanted to continue with Sterling Codifiers for the remainder of the contract, but she was not against going out for bid and researching alternatives . Discussion followed regarding the Homeless and Drug Court functions . o. 1 : 58 : 08 PM Refuse - Major initiatives in Fiscal Year 2014-15 for the Refuse Fund center around modifying fees, implementing ACA requirements and increasing focus on the wise use of energy sources. View Attachments Lehua Weaver, Rick Graham, Vicki Bennett, and Nancy Sanders briefed the Council with attachments . Straw Poll Taken: • Keeping the 40-gallon garbage can at the current rate of $13. 75 and keeping the 90 and 60 gallon cans at the proposed rate. Council Members LaMalfa, Mendenhall, Adams, Rogers, and Luke were in favor and Council Members Penfold and Garrott were not in favor. p. 2 : 42 : 55 PM Parking Issues - The Council will hold a discussion regarding parking in the City, including enforcement practices, revenue decreases, and functioning of meters. These parking functions span City departments, and this briefing will allow time for a combined policy discussion on all pieces. View Attachments & View Power Point Robin Hutcheson, Allison Rowland, Ben Roberts, Rick Graham, Mary Beth Thompson, Jayson Oldroyd, and Lehua Weaver briefed the Council with attachments and a power point presentation. q. Semiannual Report on Legislative Intents and Interim Study Items - The Council will be briefed by the Mayor's Administration regarding the progress of the Council 's legislative intent statements for Fiscal Year 2013-2014 . Legislative intents are formal requests made to the Administration seeking further study of a particular issue. This briefing will include the Administration's responses on a variety of matters, including infrastructure, business districts, fire stations, and insurance for small neighborhood events. View Attachments This item was not held. r. 3 : 46 : 15 PM & 6 : 11 : 19 PM Unresolved Issues - Hold a discussion with Council Staff regarding unresolved issues relating to the recommended budget for Salt Lake City, Utah for Fiscal Year 2014-2015. View Attachments Jennifer Bruno, Lehua Weaver, Margaret Plane, Rick Graham, David Everitt, Robin Hutcheson, Gina Chamness, and Greg Davis briefed the Council from attachments and a power point presentation. Straw Polls Taken: • Fund $1 million for the McClelland Trail but instead of funding it from regular CIP, the Council could add it to the sales tax bond that would be issued later this year. All Council Members were in favor. • Fund $403,000 of one-time money to keep Fire Station No. 9 open and that the Council work with the Administration to expedite the construction of Fire Station No. 14 . All Council Members were in favor. • Fund $100,000 to expand the provision of Youth City incrementally to have a program ready for the summer of 2015. All Council Members were in favor. Councilmember Luke said the next item was Technology Improvements relating to GRAMA. Ms . Plane said funding included monthly user fees for the online GRAMA system and to include the on-line credit card module . She said the larger piece would include the Records Management System software . Straw Polls Taken: • Technology Improvements relating to GRAMA for $45,000 . All Council Members were in favor. • Grants for Youth Sports Participation Programs for $50,000 to continue the program. All Council Members were in favor. • Supporting the Granary/Depot District Historic Warehouse Survey for $12,700 but funding it through an RDA budget request. All Council Members were in favor. • Delay hiring the Auditor/Analyst and the concrete sidewalk replacement crew FTE' s until January 1, 2015 and not delay the hiring of the Regional Athletic Complex Manager. All Council Members were in favor. Ms . Gust-Jenson said if six full time equivalents were added for medical squads it would cost $350, 000 in addition to what was currently budgeted. She said a reduced squad would cost approximately $240, 000 . Councilmember Mendenhall said they needed to get Station No. 14 up and running as quickly as possible . She asked if they should delay the creation of medic squads . Councilmember Garrott said the mobile medical teams could save money because the City would not pull all apparatus out for each medical call . He said the budget line of $66, 000 was for delivery of equipment costs . David Everitt said there would be a potential savings in the life of the trucks . Straw Polls Taken: • The Council move forward with the reduced squad of $240,000 plus capital expense. Council Members Mendenhall, Adams, Rogers, Garrott, and Luke were not in favor and Council Members Penfold and LaMalfa were in favor. • Delaying the proposal indefinitely but potentially opening up during a budget opening should funding be found once the Council had more answers. All Council Members were in favor. Councilmember Luke said the next issue was fireworks . A discussion was held on air quality. Straw Polls Taken: • Increase the amount by $5,000 to $30,000 but limit the fireworks to $10,000 per show. Council Members Penfold and LaMalfa were in favor and Council Members Rogers, Mendenhall, Adams, Luke, and Garrott were not in favor. • $25,000 for fireworks but have Councilmember Mendenhall work with staff and the Administration to come up with Legislative Intent that would deal with the air quality City-wide and could be passed with the budget next week. All Council Members were in favor. Ms . Bruno said the next item was the Homeless Employment Program. She said $85, 000 had been budgeted for this item. Councilmember Penfold said he wanted to encourage matching funds . Straw Poll Taken: • Were Council Members in favor of the $85,000 without strings . Council Members were in favor. Councilmember Mendenhall asked if the City could put together a $200, 000 marketing program for the HIVE Program before the opportunity ran out . Ms . Hutcheson said she was working on an extension. She said they had some existing resources to ramp up marketing. Straw Polls Taken: • Supportive of funding marketing for HIVE for $200,000 . Council Members Penfold and LaMalfa were in favor and Council Members Rogers, Luke, Mendenhall, Adams, and Garrott were not in favor. • A $30,000 increase to the Weigand Homeless Shelter. All Council Members were in favor. • Eliminate $34,000 for snow removal on bike path through Wing Pointe Golf Course. Council Members LaMalfa, Adams, Rogers, and Luke were not in favor and Council Members Penfold, Garrott, and Mendenhall were in favor. • Add $30,000 in for the HIVE program. All Council Members were in favor. 6 : 11 : 18 PM Councilmember Luke said they needed $571, 000 of revenue . He said the Governmental Immunity Fund would raise $1 . 2 million. He said a one-time operational cut in departments would raise approximately $319, 921 . Councilmember LaMalfa said the proposal was taking unfilled positions as vacancy savings and setting it aside rather than allowing it to be used for any purpose . Ms . Bruno said the Mayor' s recommended budget proposed to take the vacancy savings at the beginning of the fiscal year and use it to offset the overall budget . A discussion was held on raising taxes . Councilmember Luke said the sustainability fund had $880, 000 allocated to the local food system, $370, 000 for expanding green waste to include food, $950, 000 for energy efficient projects, and $300, 000 for historic preservation grants or loans . He recommended that $525, 000 budgeted for the Aviary be funded out of the sustainability budget. He said $182, 500 for two-cycle engine conversion was clearly a sustainability issue and recommended the Council fund that from sustainability. He said those two items would amount to $707, 500 and they would be $136, 427 in the black. Straw Polls Taken: • Does the Council want to keep the minimum out for parking. All Council Members were in favor except for Councilmember Penfold who was absent . • Moving $100,000 from storm water fund to the Aviary. All Council Members were in favor. • Two-cycle engine amount to purchase new two-cycle engines and $20,000 for slow fill natural gas filling stations amounting to $182,500 would be paid for with the sustainability fund instead of the General Fund. All Council Members were in favor. • Moving $525,000 from the General Fund for the Aviary to the Sustainability Fund. Council Members Rogers, Garrott, Adams, Mendenhall, and Luke were in favor and Council Members LaMalfa and Penfold were not in favor. • $672,000 of Governmental Immunity to fund with a property tax levy. Council Members Penfold and LaMalfa were in favor and Council Members Rogers, Garrott, Adams, Mendenhall, and Luke were not in favor. s . Golf Report Follow-up and Budget - receive a follow-up briefing about a report on the City's golf courses. The report, which was conducted by a golf consulting firm in fall 2013, consists of a financial study and capital improvement assessment of the City's golf program and courses. The Council will also discuss the proposed Fiscal Year 2014-2015 budget. View Attachments This item was not held. #4 . 6 : 03 : 38 PM INTERVIEW MIKE IVERSON AND FERNANDO RIVERO PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE HUMAN RIGHTS COMMISSION. Councilmember Luke said Mr. Iverson' s and Mr. Rivero' s names were on the Consent Agenda for formal consideration. #5. 6 : 06 : 19 PM INTERVIEW KAREN SUZUKI OKABE PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE MOSQUITO ABATEMENT DISTRICT BOARD. Councilmember Luke said Ms . Okabe' s name was on the Consent Agenda for formal consideration. #6. 6 : 08 : 24 PM INTERVIEW TYSON CARBAUGH-MASON PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD. Councilmember Luke said Mr. Carbaugh-Mason' s name was on the Consent Agenda for formal consideration. #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. This item was not held. #8 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. The meeting adjourned at 7 : 05 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 3, 2014 . bj June 10, 2014 The City Council met in Work Session on Tuesday, June 10, 2014, at 12 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, and Stan Penfold. Absent: Councilmember Luke Garrott . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Nick Tarbet, Council Policy Analyst; Michaela Oktay, Planning Manager; Gina Chamness, Budget Director; Lehua Weaver, Council Legislative Policy/Project Manager; Boyd Ferguson, Senior City Attorney; Alden Breinholt, Public Services Operations Division Director; Rick Graham, Public Services Director; Michael Akerlow, Housing and Neighborhood Development Director; Marina Scott, City Treasurer; Jan Aramaki, Council Systems and Project Manager/Policy Analyst; Bradley Stewart, Public Utilities Engineer; Todd Reeder, Housing Development Program Specialist; and Scott Crandall, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 12 : 17 p.m. AGENDA ITEMS #1 . RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES AND DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF- SUSTAINING. View Attachments Jennifer Bruno, Rick Graham, Alden Breinholt, Gina Chamness, and David Everitt briefed the Council with attachments . #2 . RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING THE PROGRESS OF THE COUNCIL' S LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2013-2014 . Legislative intents are formal requests made to the Administration seeking further study of a particular issue. This briefing will include the Administration's responses on a variety of matters, including infrastructure, business districts, fire stations and insurance for small neighborhood events. View Attachments Jennifer Bruno, Lehua Weaver, Gina Chamness, Michael Akerlow, and David Everitt briefed the Council with attachments . #3. HOLD A DISCUSSION IN ANTICIPATION OF ADOPTING A BOND PARAMETERS RESOLUTION FOR MOTOR FUEL EXCISE TAX REVENUE BONDS. The bonds would be used to fund: • 1300 South Reconstruction, Phase 1 - Replacing concrete pavement, deteriorated sidewalks and ADA ramps from State Street to the east side of 400 West. • 1300 South Reconstruction, Phase 2 - Incorporating complete streets and pedestrian safety improvements and remaining roadwork from State Street to 500 West • 1700 South - Replacing asphalt pavement with concrete pavement, and replacing curb, gutter, deteriorated sidewalks, ADA ramps and installing a water main. (Item G1) View Attachments Maria Scott and Boyd Ferguson briefed the Council with attachments . #4 . HOLD A DISCUSSION REGARDING AN ANNUAL ASSESSMENT FOR OPERATION, MAINTENANCE AND ELECTRICAL COSTS OF STREET LIGHTS WITHIN LIGHTING DISTRICT L01 . The Administration recommends that increased costs associated with operating and maintaining the lights be passed on to the property owners, thus changing the cost sharing from 75 percent property owner/25 percent City to 82 percent property owner/18 percent City. (Property owners within a specific neighborhood who desired special or more lighting than the City's standard level of lighting and who were willing to be assessed for the additional costs of the lighting petitioned the City for the creation of Lighting District L01 (also referred to as a Special Assessment Area) . This special assessment district was formed by ordinance upon agreement of a majority of the area property owners. (Item G3) View Attachments Jan Aramaki, Gina Chamness, and Bradley Stewart briefed the Council with attachments . #5 . RECEIVE A BRIEFING ON THE PLANNING DIRECTOR' S REPORT FOR SEVERAL LOCAL HISTORIC DISTRICT PROPOSALS. View Attachments Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic home features and preventing out-of-character alterations. The proposed Local Historic Districts include: • Normandie Circle - Homes facing Normandie Circle, approximately 1350 East 1165 South • Upper Yale - Homes facing Yale Avenue between 1700 East and 1800 East • Upper Yale 2nd Addition - Homes facing Herbert Avenue between 1700 East and 1800 East • Yalecrest Princeton Park - Homes facing Princeton Avenue between 1700 East and 1800 East • Yale Park Plat A and Upper Harvard - Homes facing Harvard Avenue between 1500 East and 1700 East • City Creek Canyon Memory Grove If the Council finds the reports complete, the Planning Division will continue with the local historic designation process which includes community outreach, public hearings before the Historic Landmark and Planning commissions, and an evaluation of property owners' support. Once those steps have taken place, the proposals will come back to the Council for final consideration. Nick Tarbet and Michaela Oktay briefed the Council with attachments . #6. RECEIVE A BRIEFING ON A RESOLUTION AUTHORIZING A $700,000 LOAN FROM THE CITY' S HOUSING TRUST FUND TO FIRST STEP HOUSE. The loan would be used to renovate a building at 440 East 500 South to create a transitional housing facility for male veterans. The facility would provide a total of 50 beds and would include intensive treatment services, support services, and job training opportunities. (Item F1) View Attachments Michael Akerlow and Todd Reeder briefed the Council with attachments . #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. Item was not held. #8 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-204, FOR ANY ALLOWED PURPOSE. Item not held. The Work Session adjourned at 9 : 39 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 10, 2014 . sc June 17, 2014 The City Council of Salt Lake City, Utah, met for a site tour on Tuesday, June 17, 2014 at 2 : 45 p.m. on the East Steps, City & County Building, 451 South State, Salt Lake City, Utah. The following Council Members were present : Kyle LaMalfa Charlie Luke Erin Mendenhall Lisa Adams The following Council Members were absent: Luke Garrott Stan Penfold James Rogers Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Deputy Director; Brian Fullmer, Council Constituent Liaison; Rick Graham, Public Services Department Director; Alden Breinholt, Operations Division Director; and Cindi Mansell, City Recorder; were present . 1 . CITY GOLF COURSES - SITE TOUR Background: During the FY2015 Golf budget discussions, the Council had briefly addressed the Administrative transmittal outlining the long-term financial issues facing the Golf Fund if status quo operations were to continue . They convened a subcommittee to discuss these issues and review information provided by the Administration . At the request of the subcommittee, the Administration calculated budget implications for a number of scenarios . In further consideration, members of the Council determined to personally visit and review various golf courses, amenities, capital needs, and conditions . The sites visited included the following City Golf Courses : Jordan River Par 3, Rose Park, Glendale, Nibley Park, and Forest Dale . Ms . Gust-Jenson requested that Mr. Graham group course amenities into "nice to have" or "essential" . Mr. Graham indicated that staff was working to compile this list to provide to the Council . Jordan River Par 3 : Mr. Graham pointed out the Jordan River Par 3 course was already slated for closure at the end of the operating season. Rose Park: The Council and Staff toured the course . Mr. Graham outlined the need for pumps, wells, and other water system amenities, on-course restroom addition, range improvements, cart path improvements, and the limited size clubhouse and facilities . He illustrated the operational challenges associated with the bicycle path along the river and the sewer plant proximity. The Council viewed the possible sewage treatment plant expansion area/sewer pipe reconfiguration, as well as other options . Glendale : Mr. Graham discussed septic issues, cart path improvements, lake bank stabilization, driving range netting repairs, on-course restrooms (currently portables) , irrigation, and resulting water savings . He indicated there could be water rights issues . Discussion followed regarding options for closure, land sales, reconfiguration, and the amazing view. Nibley Park: The Council and Staff toured the course . Mr. Graham pointed out there was no automatic irrigation system and the entire course was hand watered. He illustrated the conditions of the cart paths, necessary water stabilization of the pond area banks, perimeter fence replacement, and restrooms other than existing portables . It was noted the carts at this course were fueled by natural propane . Forest Dale : The Council and Staff toured the course . Mr. Graham illustrated the land character of the course, tree maturity and variety, and its residential surroundings . He discussed the cart paths, need for irrigation control replacement, and lake bank stabilization. Although the Bonneville Golf Course was not visited, discussion took place regarding the proposed reconfiguration/renovation options and associated costs . Mr. Graham said the driving range needed to be made more usable, and the irrigation system and test well were essential . The meeting adjourned at 5 : 15 p.m. This document is intended to serve as a full transcript as audio or video for entire content was not legally required. This document constitutes the official minutes of the Site Tour of the Salt Lake City Council held June 17, 2014 . clm June 24, 2014 The City Council met for a Site Visit/Walking Tour on Tuesday, June 24, 2014, at 2 : 35 p.m. East Side of the City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, and Lisa Adams . Absent: Councilmember Stan Penfold. Staff in Attendance: Jennifer Bruno, Executive Council Deputy Director; Nick Tarbet, Council Policy Analyst; Robin Hutcheson, Transportation Director; Rick Graham, Public Services Director; Wilford Sommerkorn, Planning Director; Maryann Pickering, Principal Planner; Nick Norris, Planning Manager; Sean Murphy, Council Policy Analyst, Russell Weeks, Council Senior Public Policy Analyst; DJ Baxter, Redevelopment Agency Director; Ed Butterfield, Redevelopment Agency Project Coordinator; Benjamin Davis, Redevelopment Agency Project Coordinator; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Judy Short, Salt Lake City resident, and Chris Smart, Salt Lake Tribune . AGENDA ITEMS/ITINERARY View Attachments #1 . PARTICIPATE IN A WALKING TOUR OF AN AREA AFFECTED BY THE SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENT. #1 . Board vans near east steps of City and County Building. #2 . 4:01:56 PM Arrive at 500 East S Line station to discuss potential effects of form-based streetcar edge zoning on neighborhood between 500 East and 600 East streets . #3 . 4:07:28PM Walk along corridor to 700 East station to look at housing and commercial structures that would be affected by form-based zoning; walk to Green Street to look at potential effects of zoning changes on housing on the west side of Green Street . #4 . 4:34:49 PM Walk to 900 East stop to look at properties potentially affected by proposed zoning changes on 900 East and Sugarmont Drive . Items discussed throughout the tour included impact on residential properties, setback requirements, height restrictions, visual pollution, rezoning/development opportunities, exiting commercial properties, limited numbers of tools available to provide incentives, environmental issues that impact redevelopment, only area with S-Line double track, explore ways to increase ridership, potential to create a pass-through bike/pedestrian corridor from Green Street to Wilmington, property acquisition, development potential/rights scaled to parcel size, residential property sales, quality of life issues, potential for tall buildings to block sunlight, property assemblage, utilize step-back approach to mitigate impacts, master plan directives, landscaping/tree planting issues, consider residents needs/desires, potential ordinance revisions to facilitate development, Boys and Girls Club issues, and traffic/parking issues . #5 . 4:41:55 PM Tour Wilmington Gardens project at 1201 East Wilmington Avenue. View Attachments #6 . Returned to City and County Building. This document along with the digital recording constitute the official minutes of the City Council Walking Tour held June 24, 2014 . sc July 15, 2014 The City Council met in Work Session on Tuesday, July 15, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Deputy Council Director; Gina Chamness, Finance and Budget Director; Rick Graham, Public Services Director; Alden Breinholt, Operations Director; Nick Tarbet, Council Public Policy Analyst; Nick Norris, Planning Manager; Marina Scott, City Treasurer; Jan Aramaki, Council Community Facilitator; Allison Rowland, Council Public Policy Analyst; and Beverly Jones, Deputy City Recorder. Others in Attendance: Polly Hart, Rita Lund, and Ann Cannon, Community Members on the Off Leash Community Working Group. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 09 p.m. AGENDA ITEMS #1 . 2 : 09 : 22 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES, AND WILL DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF-SUSTAINING. View Attachments & View Handouts Jennifer Bruno, Gina Chamness, Rick Graham, and Alden Breinholt briefed the Council from attachments . Councilmember Luke said he wanted to start the discussion with straw polls . Straw Polls Taken: • Push forward to do a bond this year to be decided over the coming month and what the details would be. Council Members Rogers and LaMalfa were in favor and Council Members Penfold, Luke, Garrott, Mendenhall, and Adams were not in favor. • One option that has been raised to avoid a general fund loan/subsidy - close courses now and begin a public process to determine how or what to do with courses . All Council Members were not in favor of closing courses without having a plan. • Option to send out an opinion ballot to residents asking a series of questions not only about golf but about other topics that might include open space, water, transit, etc. All Council Members were in favor. Councilmember Luke said every registered voter in the City would receive a mail-in ballot. He said five questions or less would be manageable for the public and would add transparency to the decision making process . 2 : 29 : 24 PM He said secondary water was more than a golf issue . He said a move towards secondary water could be a cost savings if they look at everything, not just golf courses . He said secondary water would be expensive and he wanted to involve the public in the process . Councilmember LaMalfa said numbers suggested that only 100 of Salt Lakers had used a golf course in the last five years . He said the opinion question process could determine if the City should bond for open space projects which could save golf. Councilmember Luke said the Council had voted against a general fund subsidy and that they did not want to bond this year or close courses . 2 : 35 : 15 PM Councilmember Penfold said he supported an opinion ballot . He said rather than multiple questions about golf, there could be multiple questions about open space, recreation, and outdoor amenities . He said the number of categories needed to be limited. He said an opinion ballot could illustrate residents' priorities . Councilmember Mendenhall said one question needed to address whether golf courses should be made available for other recreational opportunities . 2 : 39 : 39 PM Councilmember Adams said one question could ask how residents felt about using general funds for improvements on golf courses or did they want streets paved more often. She said there should also be a question on bicycling. Straw Poll Taken: • Is the Council interested in investigating secondary water in golf courses and public open space with funding to be decided at a later date. All Council Members were in favor. 2 : 46 : 03 PM Councilmember LaMalfa said the City should not move to secondary water unless it made economic sense . He said some secondary water projects had a 40-year payoff. He said City residents would pay more for water so golf could save money. Councilmember Penfold said he wanted to ask Public Utilities to come up with a feasibility plan. Straw Polls Taken: • The business plan for the enterprise fund with specific input for each course but being one business plan for the fund. Council Members Penfold, Garrott, Luke, and Adams were in favor and Council Members Rogers, LaMalfa, and Mendenhall were not in favor. • Increasing fees by $1 per nine holes of golf excluding Junior Golf, at all courses in the City beginning September 1, 2014 . Council Members Luke, Garrott, Penfold, Adams, and Mendenhall were in favor and Council Members Rogers and LaMalfa were not in favor. • Limiting one discount per round per golfer at each course beginning September 1, 2014 . All Council Members were in favor. 2 : 59 : 06 PM Ms . Bruno said the Administration would likely recommend a loan from the General Fund to the Golf Fund, which was not technically a subsidy. She said when the Council looked at the golf fund; the pay back would be a long process . Ms . Chamness said the loan would be for Fiscal Year 2014 and they were trying to determine what that number would be . She said for Fiscal Year 2015 the Council had approved a balanced budget . She said they would meet that balanced budget at this point . 3 : 02 : 50 PM Councilmember Mendenhall said she wanted more discussion on receivership. Councilmember LaMalfa said many ideas had been discussed but no one had proposed a business plan that looked 15 years into the future . He said he wanted to hold discussion on potential privatization of some courses . #2 . DISCUSS THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015. Capital improvements involve the construction, purchase, or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments This item was not held. #3. 4 : 31 : 58 PM RECEIVE A BRIEFING RELATING TO AN ORDINANCE AMENDING THE CITY' S REGULATIONS FOR DRIVE-THROUGH FACILITIES PURSUANT TO PETITION NO. PLNPCM2009-00169 . The proposed changes would address service accessibility at drive-through windows for all patrons regardless of their mode of transportation and improve pedestrian access and safety. The proposed changes would affect Section 21A. 40. 060, Drive-Through Facility Regulations, and Title 5, Business License Requirements, of the Salt Lake City Code. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner Salt Lake City Council) View Attachments Nick Tarbet and Nick Norris briefed the Council from attachments . #4 . 4 : 58 : 02 PM RECEIVE A BRIEFING REGARDING CITY' S SALES AND EXCISE REVENUE BONDS TO FINANCE VARIOUS IMPROVEMENTS TO CITY BUILDINGS, PARKS, PROPERTY, AND ROADS. Projects include the McClelland Trail . View Attachments Marina Scott briefed the Council from attachments . #5. 5 : 03 : 23 PM REVIEW RECOMMENDATIONS FROM THE OFF LEASH COMMUNITY WORKING GROUP REGARDING POTENTIAL NEW DOG OFF-LEASH OPPORTUNITIES FOR RESIDENTS. Recommendations consist of policy priorities, tools for success, and action steps for the Council 's consideration and were guided by the Council 's policy goal : View Attachments • To expand opportunities for residents to enjoy outdoor activities with their off-leash dogs while minimizing impacts on other people, on health and safety, on parks and open space, on nature and wildlife, and on Salt Lake City' s budget. Jan Aramaki and Allison Rowland briefed the Council from attachments . Policy Items : 1 . Does the Council wish to adopt some or all of the Working Groups recommendations regarding prioritization of dog off leash options. Councilmember LaMalfa asked about the subcommittee' s policy discussion relative to water for dogs to recreate in. Councilmember Luke said water had been discussed at length. He said there were restrictions on the City' s waterways that needed to be in place to prevent unnecessary pollution. He said they had discussed adding a water feature when developing new dog parks at a substantial cost. Councilmember Penfold said he liked the idea of adding broader policy to encourage some access to recreational water. Straw Poll Taken: • Was the Council comfortable with the policy direction. Council Members were comfortable with the policy direction. Councilmember Garrott asked what the next steps would be . Ms . Rowland asked if the Council wanted to request a formal evaluation of the current off-leash programs; experiences that were under way; Parley' s, Lindsey Gardens, Jordan Park, etc. She said they thought the Council might be interested in some other projects and in requesting a formal pilot project process . 2 . Is the Council interested in directing additional resources to create new options for residents to use parks and trails with their off leash dogs. Councilmember Luke said he felt this issue needed to be discussed with the County. He said if they wanted to create an off leash tag now would be a good time to start that discussion. He said if the Council was looking at funding broader participation from not just City residents, having the County manage that would be the best way. He said that way if someone was not a City resident but wanted to take their dog to a City' s off leash park or use additional resources, there would be the option of purchasing a tag. Councilmember Luke asked if the Council was interested in appropriating additional funding for signage, dog bags, and trash receptacles . Councilmember Mendenhall asked if the Council could pursue possible sponsorships for these added resources . Councilmember Penfold asked if Items 2 and 3 could be combined. He said maintenance in the parks had been challenging. Council Members said they supported that suggestion. 3. Does the Council wish to implement user fees for parks and open space areas that were exclusively for dogs with the proceeds directed to improvement for these areas. Councilmember Luke said the working group felt that if a user fee was established it should be for extraordinary use, not for traditional dog parks . Council Members were comfortable moving forward with that . Councilmember Penfold asked if the Council could explore implementing a fee in extraordinary areas and see if there was anticipated revenue for enhancements . 4 . Would the Council like to request an evaluation of current off leash experiences to identify lessons learned and other useful information. Councilmember Garrott said that could be packaged with budget proposals so the Administration could offer the Council an evaluation of how things were going in current areas now. 5. Is the Council interested in exploring any of the proposed pilot projects or considering others . Councilmember Penfold said he was interested in this proposal but wondered if the resolution would prevent the Council from exploring this without first modifying the resolution. He said he would defer to staff. 6 . Based on the adopted budget for Fiscal Year 2014/15 regarding golf courses, does the Council wish to discuss golf courses as an option for off leash dog areas either in the off season or if portions of courses were designated by the City at a future date for other use . Councilmember Luke said the Council should keep the discussion going but hold it in conjunction with the golf discussion. 7 . Staff will share this report with Parks , Natural Lands , Urban Forestry, and Trails Advisory Board. Councilmember Luke asked if the Council was interested in engaging this board in discussions . Council Members were interested. Councilmember Luke asked about the concept of pouring a concrete pad or a space at most parks that could be used for food trucks or other types of vendors . Council Members were in favor but wanted to use space already available such as parking lots, etc. #6 . 6 : 37 : 31 PM DISCUSS HOW TO HANDLE SALES FOR THE HIVE PASS THAT ARE PROCESSED THROUGH PUBLIC UTILITIES, AND WHETHER THE CREDIT CARD SURCHARGE ADOPTED BY THE COUNCIL DURING THE ANNUAL BUDGET SHOULD APPLY TO THOSE TRANSACTIONS . View Attachments Jennifer Bruno briefed the Council from attachments . Straw Poll Taken: • Do not pass through credit card fees and that the Council research a funding source for those fees . All Council Members were in favor except Councilmember Garrott who did not vote. Ms . Gust-Jenson said staff would find out whether it was appropriate for fees to be absorbed elsewhere and return to the Council . #7 . 6 : 15 : 14 PM INTERVIEW HONORABLE PALMER DEPAULIS PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE HOUSING AUTHORITY OF SALT LAKE CITY. Councilmember Luke said the Honorable Palmer DePaulis' s name would be forwarded to the Consent Agenda for formal approval . #8 . 6 : 22 : 39 PM INTERVIEW JEANETTE MISAKA PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SISTER CITIES BOARD . Councilmember Luke said Ms . Misaka' s name would be forwarded to the Consent Agenda for formal approval . #9 . 6 : 27 : 04 PM INTERVIEW REID EWING, PH.D . PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD . Councilmember Luke said Dr. Ewing' s name would be forwarded to the Consent Agenda for formal approval . #10 . 6 : 30 : 05 PM INTERVIEW ALBERTA COMER PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE LIBRARY BOARD . Councilmember Luke said Ms . Comer' s name would be forwarded to the Consent Agenda for formal approval . #11 . 6 : 34 : 34 PM INTERVIEW RACHEL QUIST PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HISTORIC LANDMARKS COMMISSION. Councilmember Luke said Ms . Quist' s name would be forwarded to the Consent Agenda for formal approval . #12 . THE COUNCIL WILL BE BRIEFED ON PROPOSED CHANGES TO PARKING REGULATIONS THAT WOULD MORE ACCURATELY REFLECT PARKING PAYMENT PROCESSES . View Attachments This item was not held. #13 . 7 : 51 : 20 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for announcements . #14 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. The meeting adjourned at 6 : 42 p.m. #14 . 6 : 41 : 25 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Councilmember Garrott moved and Councilmember Penfold seconded to enter into Closed Session to discuss 52-4-205 (1) (c) , pending or reasonably imminent litigation and 78B-1-137, Attorney-Client matters pursuant to Utah Code Provision 52-4-205 (1) (c) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Adams, Mendenhall, Luke, Garrott, LaMalfa, and Penfold voted aye . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson; Jennifer Bruno; Gina Chamness; Dan Weist; Rusty Vetter; Betsy Haws; Jason Oldroyd; Allison Rowland; Mary Beth Thompson; Eric Shaw; Robin Hutcheson; and Beverly Jones . The Closed Session adjourned at 7 : 15 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held July 15, 2014 . bj July 15, 2014 K.E.E.P. The City Council met for a Short Presentation from the K.E .E . P. Yalecrest Organization on Tuesday, July 15, 2014, at 10 : 30 a.m. in Room 326, City and County Building, 451 South State Street . In Attendance: Council Members James Rogers, Kyle LaMalfa, Luke Garrott, Charlie Luke, and Lisa Adams . Absent: Council Members Stan Penfold and Erin Mendenhall . Staff in Attendance: Nick Tarbet, Council Public Policy Analyst; Michaela Oktay, Planning Manager; and Beverly Jones, Deputy City Recorder. Others in Attendance: Jon Dewey and Lynn Pershing, K.E .E . P. Yalecrest Organization. AGENDA ITEM #1 . 10 : 40 : 08 AM RECEIVE A SHORT PRESENTATION FROM THE K.E.E.P. YALECREST ORGANIZATION REGARDING THEIR EFFORTS IN THEIR NEIGHBORHOOD, UPDATES ON THE LOCAL HISTORIC DISTRICT (LHD) APPLICATION, AND AREAS OF THE NEIGHBORHOOD INTERESTED IN SUCH PROTECTION. View Handout, View Handout, and View Power Point Presentation John Dewey and Lynn Pershing briefed the Council from a power point presentation. A discussion was held on the secrecy of the election ballots, other areas considering local historic district applications, and character conservation. The meeting adjourned at 11 : 40 a.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the K.E .E . P. Yalecrest Organization Meeting held on July 15, 2014 . bj July 29, 2014 The City Council met in Work Session on Tuesday, July 29, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, Luke Garrott, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Mayor Ralph Becker; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Gina Chamness, Budget Director; Lehua Weaver, Council Legislative Policy/Project Manager; Alden Breinholt, Public Services Operations Division Director; Rick Graham, Public Services Director; Bradley Stewart, Public Utilities Engineer; Nick Tarbet, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Jeffry Niermeyer, Public Utilities Director; Jim Lewis, Public Utilities Finance Administrator; Nick Norris, Planning Manager; BreAnne McConki, Principal Planner; Larry Bowers, Airport Transportation Manager; Rusty Vetter, Deputy City Attorney; Marco Kunz, Senior City Attorney; Catherine Brabson, Senior City Attorney; Sean Murphy, Council Public Policy and Budget Analyst; and Scott Crandall, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS #1 . 2:10:25 PM INTERVIEW GINA CHAMNESS PRIOR TO CONSIDERING HER APPOINTMENT AS SALT LAKE CITY' S DIRECTOR OF FINANCE AND BUDGET. (H3) View Attachments Councilmember Luke said Ms . Chamness' s name was on the Consent Agenda for formal consideration. #2 . 2:20:16 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES, AND WILL DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF-SUSTAINING. View Attachments Mayor Becker, Jennifer Bruno, Rick Graham, Gina Chamness, Alden Breinholt, and Jeffry Niermeyer briefed the Council with attachments . Comments included long-term/short-term approaches, declining number of golfers, increased number of courses, self-sufficient enterprise fund, national/local studies, projected $1 . 3 million deficit, increase fees in September, historically play drops 6% with fee increase, sell properties as short-term fix, determine amount of acreage available, no impact to regular golf program, use surplus land funds to purchase property, provide additional open space amenities, establish timeline to address short/long term solutions, prepare a packet of proposals for public review/input, February 1, 2015 deadline, incorporate public ideas, have Westminster College students prepare business models, potential to make pros independent contractors, consider all ideas/approaches, revisit Wingpointe' s lease payment structure, quantify open space maintenance costs, joint Council/Administration effort, no closures this year, ombudsman approach, include other regional providers/stakeholders, watershed protection issues, enhance recreational opportunities, explore flexibility of State statues, utilize local expertise, encourage youth participation, total golf subsidy, and dissolve enterprise fund. Mayor Becker said a five-year extension was negotiated with the Federal Aviation Administration (FAA) regarding lease payments at Wingpointe . He said payments would increase approximately $50, 000 per year over the next five years and then return to fair market value . He said he would continue discussions with the FAA to negotiate other considerations/relief. Straw Poll: All Council Members to be involved in addressing golf issues including the Mayor' s proposal to sell portions of several golf courses to address budget short-falls . All Council Members were in favor, except Councilmember Penfold, who was opposed. Councilmember Luke suggested having an additional meeting on August 26, 2014 . Council Members Adams and Penfold said they would not be available . Councilmember Luke asked staff to schedule the meeting. Discussion was held on mailing an opinion ballot. Councilmember Luke said he thought the Council' s intent was to do this in 2014 . Councilmember LaMalfa said he felt there might not be enough time to do it this year. Councilmember Garrott said the County was concerned about the City mailing an opinion ballot during their election. Councilmember Penfold suggested having staff contact the County about the proposal . Councilmember LaMalfa asked who would prepare questions for the ballot . Ms . Bruno said previously, staff discussed reviewing a draft with the Council regarding subjects Council Members wanted to include and having those reviewed by an opinion question professional . She said staff had not gone through the Request for Proposal (RFP) process because they wanted to confirm that was the direction the Council wanted to go. Councilmember Adams said questions other than golf needed to be included such as "how often do you ride a bike", "how often do you use public transit", and "how often do you use your car" . She said the Council needed to consider broader issues as well and wanted this to be a tool that would really benefit the City. Councilmember Mendenhall said she was interested in bringing a professional on board to give the City solid short/long-term planning before sending out opinion questions . Councilmember Garrott said the Council' s goal was to get residents' perspective about both golf and long-term recreation. He said a lot of information was already available from the phone survey and the County-wide poll conducted on open space recreation. He said mailing opinion questions might not be needed at this time . Councilmember Luke suggested having staff hold off on working on the opinion question until the August 26, 2014 meeting. He said part of that meeting was to have answers to questions about the phone poll, whether or not someone was needed to help write questions, and how to gather information. Ms . Bruno said staff could come back on August 26th with a timeline for various aspects of the opinion ballot process . Discussion on conducting a golf business plan contest included prize money, timing issues, advertising, collecting/sorting data, judging, etc. Councilmember Adams said students at Westminster College were willing to prepare business models for each City course by November, 2014 . Councilmember Penfold said in addition to the contest, a professional could be hired to analyze all golf proposals/data and determine what was appropriate . He said if the contest was structured as an information gathering opportunity, there would be a better chance of consolidating results into a long-term plan. Ms . Bruno said the process could require a significant amount of staff time which needed to be considered. Councilmember Luke said buy-in was needed from the Administration in order for this approach to be meaningful . Mayor Becker said the Administration was open to competitions and utilizing professionals . He said the process needed to include effective public engagement to collect/consider a variety of different approaches/ideas but needed to be done fairly quickly. Mayor Becker said in addition to gathering Council Members' comments and ideas, his staff could compile existing data/ideas and then work with Council staff to analyze the information (determine associated costs) and then bring a proposal to the Council so decisions could be made . Councilmember Luke requested that the information/proposal be ready for the August 26th meeting. Straw Polls: • Council supports moving forward with a golf business plan contest with $30, 000 cost. Council Members Mendenhall, Adams, Rogers, and Luke were opposed. Council Members Penfold, Garrott, and LaMalfa were in favor. • Council supports requesting business plans from the broader community on golf issues . All Council Members were in support. Councilmember Mendenhall expressed concerns about the impact on staff to gather and compile responses from respondents . Ms . Gust- Jenson said she felt the best approach was for the Council to work with the Administration to identify a "set of documents" that would be made available to anyone interested in participating and clarify that staff would not participate in ongoing conversations with individuals or continue to gather specialty information for them. Discussion was held on Councilmember Adam' s request to revisit the Council' s previous decision regarding the proposed $1 golf fee increase . Straw Poll: Council support for increasing golf fees . Council Members Mendenhall, Adams, Garrott, Penfold, and Luke were in favor. Council Members Rogers and LaMalfa were opposed. Ms . Gust-Jenson said in order to facilitate a September 1, 2014 increase, a formal vote was needed on August 12th. Ms . Bruno said other logistical issues needed to be clarified in the ordinance such as the "one discount per transaction" . She said for example, was the senior fee considered a discount or could it be combined with other discount programs . Ms . Gust-Jenson said staff would prepare options for Council consideration on August 12, 2014 . Discussion was held on the $1 per round fee previously dedicated to Capital Improvement Projects (CIP) in the Golf Fund. A majority of the Council wanted to retain the CIP fund to address capital needs, not for operating expenses . Ms . Gust-Jenson asked if this could be added to the Council' s guiding policy principles . No objections were raised. Discussion on various aspects of the ESCO proposal included path dependency, critical replacement needs, long-term open space/golf watering commitments, short-term savings options, and explore secondary water sources including wells . Straw Poll: Utilize ESCO to move toward secondary water at Rosepark and Glendale and install new irrigation system at Bonneville including drilling a test well . Council Members Mendenhall, Penfold, Adams, Rogers, and Luke were in favor. Council Members Garrott and LaMalfa were opposed. Councilmember Luke said on August 26, 2014 the Council would continue to discuss golf issues including the idea of having Westminster College students prepare business plans, Mayor Becker' s proposal, and turning golf course management/maintenance over to golf pros . He said a golf public hearing would be held August 12, 2014 and information would be available on Open City Hall and mailed in newsletters . #3. 5:08:36 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND THE ZONING MAP FOR PROPERTY LOCATED AT 878-880 WEST 200 NORTH FROM R- 1-7000 (SINGLE FAMILY RESIDENTIAL) TO SNB (SMALL NEIGHBORHOOD BUSINESS) PURSUANT TO PETITION NO. PLNPCM2013-000942 . The property currently has both a residential and retail use. The proposal would bring an existing legal nonconforming retail use into compliance with zoning regulations. Although the applicant has requested that the property be rezoned to SNB (Small Neighborhood Business) , consideration may be given to rezoning the properties to another zoning district with similar characteristics. (Petitioner - Li Chen) (H1) View Attachments BreAnne McConki, Nick Tarbet, Nick Norris, and Rusty Vetter briefed the Council with attachments . No objections were raised by the Council . #4 . 5:13:21 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION ON: View Attachments a) OPTIONS FOR THE CITY' S SPECIAL ASSESSMENT AREA STREET LIGHTING EFFORTS. Special Assessment Areas (SAA) are neighborhoods and commercial areas where property owners are charged a fee for requested additional street lights or decorative poles and fixtures. Under the proposed recommendations, a new fee structure would cover operations and maintenance as well as efficiency upgrades for lights in these SAAs. There would also be a new process for property owners who want enhanced street lighting to obtain funding for the initial capital construction and; b) OPTIONS FOR CONTINUING THE CITY' S PRIVATE LIGHT PROGRAM. Under the Private Light Program, the City provides matching grant money for property owners who want to install private street lights, with the property owner paying all power and maintenance costs. There are currently no matching grant funds identified for the program. Jeffry Niermeyer, Jim Lewis, Bradley Stewart, and Lehua Weaver briefed the Council with attachments . Comments included matching grants, City contributions, should contributions come out of enterprise fund or general fund, dark sky compliant fixtures/lights, only operational costs covered in SAAs, surcharge issues, option for homeowners to move lights, sense of neighborhood ownership, substantial fee changes, community improvement grants, private lighting applications, fairness issues, and large capital expenditures . Straw Poll: Council support to move forward with private lighting program which would be managed by Public Utilities . All Council Members were in favor. Councilmember Penfold asked staff during the next budget amendment to look at shifting any remaining funds over to get the program started up again. Councilmember Luke asked if any Council Members objected to allowing Public Utilities to immediately start re- accepting applications . No objections were made . Discussion was held on requiring energy efficient/dark skies compliant equipment when City funds were expended on neighborhood projects . Councilmember Luke said in addition to energy efficiency requirements there needed to be language/process to allow a neighborhood to relocate lights in the event residents were not willing to maintain lights . Mr. Vetter said the City had to be careful regarding private property rights but thought because the City was contributing funding and lights were located in the public right-of- way the removal/relocation process could be facilitated through a revocable permit or neighborhoods could establish a liability company. Councilmember Luke asked if Council Members had any objections to the suggestion. No objections were raised. Ms . Weaver said there was confusion about whether the $5, 000 City grant was per block face or per street (both sides) and suggested having the Administration clearly define funding criteria. Councilmember Penfold suggested having Public Utilities address the issue since they were establishing guidelines . Councilmember Luke said he agreed. Councilmember Penfold said more information/study was needed on the surcharge issue before decisions could be made . Straw Polls : • Allow new SAAs with the understanding the 25% City subsidy would be eliminated. All Council Members were in favor. • Phase out 25% City subsidy for existing SAAs (timeframe to be determined by Public Utilities) . Council Members Mendenhall, Penfold, LaMalfa, and Luke were in favor. Council Members Adams, Garrott, and Rogers were opposed. Councilmember Luke asked Public Utilities to prepare a written briefing/proposal for the phase- out . Ms . Weaver said for clarification the billing for existing SAAs would continue to be handled by the Treasurer' s Office but Public Utilities could come back to the Council with an alternative proposal to improve the process . Mr. Niermeyer said they had been negotiating with the International Center for approximately two years regarding the potential to implement a surcharge . Councilmember Luke said more information was needed on the International Center (surcharge) issue before a straw poll was taken. Mr. Niermeyer said they would prepare a briefing paper for the Council on the International Center. Councilmember Mendenhall asked that the briefing materials contain information articulating what the City would gain with proposed changes and how that would benefit the overall system including potential improvements . #5. RECEIVE A BRIEFING FROM THE ADMINISTRATION ON THE PROGRESS OF A STUDY OF DOWNTOWN STREETCAR OPTIONS, INCLUDING INFORMATION ON HOW STREETCARS DIFFER FROM BUSES. The study, titled the Downtown Streetcar Alternative Analysis, is a step in the ongoing development of a downtown streetcar system and is scheduled to be completed this fall . View Attachments Item was pulled. #6. 6:09:06PM HOLD A FOLLOW-UP DISCUSSION ABOUT THE STATUS OF THE 2014 PRIORITY PROJECTS THAT WERE IDENTIFIED AT THE COUNCIL' S FEBRUARY RETREAT. The priority projects include: improving the City's urban trail network, collaborating on air quality, and tracking park expenses. The Council also plans to work with the Administration on planning for needed upkeep at the City cemetery, improving sidewalk snow removal policies, and reviewing corporate campaign finance contributions. View Attachments Jennifer Bruno, Nick Tarbet, Lehua Weaver, and Sean Murphy briefed the Council with attachments . Comments included pursuing a ban on seasonal wood burning, commitment to use financial mechanisms to assist people with limited incomes, enforcement issues/models, and community education. Discussion was held on working with the County Health Board to address air quality issues/wood burning. Ms . Gust-Jenson said staff would contact the County tomorrow and get back to the Council . A majority of the Council was in favor of waiting for that follow-up information before requesting staff to proceed with preparing a wood burning ban ordinance . Councilmember Rogers requested air quality data for Davis County. Discussion was held on the following questions : • Is the Council in favor of closing the "Air Shed Coalition" task and instead working through the established air quality boards? All Council Members were in favor. • Does the Council approve of continued staff attendance at air quality meetings hosted by City and regional entities? All Council Members were in favor. • Does the Council wish to devote staff resources to producing a video to be filmed at the two Farmer' s Market dates (September 13 and October 25, 2014) ? All Council Members were in favor. Additional discussion was held on air quality issues . Councilmember Penfold suggested tying the City' s wood burning ban to a non-City standard such as a State air quality standard. Discussion was held on the Urban Trail Network. Councilmember Penfold suggested exploring golf courses as part of the network including right-of-ways/purchases . Councilmember Adams suggested exploring a potential trail connection along the Bonneville golf course . Ms . Bruno said that could be included as part of the Administration' s latest land sale proposal . Councilmember Rogers asked about utilizing money left over from the Jordan River Trail restoration. Ms . Bruno said the money (approximately $220, 000) could not be spent without coming back in a budget amendment. She said staff would ask the Administration to include that issue . Councilmember Garrott expressed interest in publicizing information about the trail network which could help the City move forward with expenditures and suggested creating a video about trail opportunities . Councilmember Mendenhall said another task list item was to explore an application for Congestion Mitigation for Air Quality (CMAC) funding to get 900 South capital projects moving forward. Councilmember Garrott requested information about whether or not the right-turn lane, which would negatively impact sidewalk/pedestrian access, was going to be installed during the 1300 South reconstruction. Ms . Bruno said she would get more information. Councilmember LaMalfa asked Council Members to join him in discussing Transfer Development Rights (TDRs) . He said this was a powerful tool that could help the Council do a number of things . He said he also understood University of Utah students were working on a project to daylight rivers running into the City and asked staff to get a copy for the Council . Discussion was held on other Council priority projects including Public Services cost accounting system, future Cemetery planning, sidewalk snow removal, and campaign finance . Discussion was held on scheduling golf briefings . Ms . Gust-Jenson said if four or more Council Members attended a meeting an agenda would have to be posted and minutes taken. She said it would be helpful to have as much advanced notice as possible to make necessary arrangements . #7 . 6:35:47PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #9. 6:45:50PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (c) TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION. (CLOSED SESSION HELD IN ROOM 326) Councilmember Garrott moved and Councilmember Adams seconded to enter into Closed Session to discuss pending or reasonably imminent litigation, pursuant to Utah Code provisions 52-4-205 (1) (c) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Garrott, Penfold, LaMalfa, Adams, and Rogers voted aye . See File M 14-2 for Sworn Statement. In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Russell Weeks, Jennifer Bruno, David Everitt, Marco Kunz, Catherine Brabson, Larry Bowers, Mayor Ralph Becker, and Scott Crandall . The Closed Session adjourned at 7 : 15 p.m. The Work Session adjourned at 8 : 45 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held July 29, 2014 . sc August 12, 2014 The City Council met in Work Session on Tuesday, August 12, 2014 , at 11 : 00 a.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members, Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, Luke Garrott, and Stan Penfold. Absent: Councilmember James Rogers . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Boyd Ferguson, Senior City Attorney; Gina Chamness, Finance and Budget Director; Nick Tarbet, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Nick Norris, Planning Manager; Sean Murphy, Council Public Policy and Budget Analyst; Michael Akerlow, Housing and Neighborhood Development Director; Todd Reese, Parks and Public Lands Director; Robin Hutcheson, Transportation Planning Director; Jeff Snelling, City Engineer; Lynn Jarman, Engineering Financial Analyst; Tim Doubt, Deputy Police Chief; Kurt Cook, Fire Chief; Everitt Joyce, Senior Planner; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Jude Rubadue, 564 East 3rd Avenue Petitioner; Bruce Baird, Legal Counsel/Avenues Bistro tenant; and Wade Budge, representing Petitioner. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 11 : 15 a.m. AGENDA ITEMS #1 . 11:15:39 AM HOLD A FOLLOW UP DISCUSSION ON THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015 . Capital improvements involve the construction, purchase, or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Michael Akerlow, Todd Reese, David Everitt, Gina Chamness, Robin Hutcheson, Jeff Snelling, Lynn Jarman, Tim Doubt, and Kurt Cook briefed the Council with attachments . General discussion was held on Poplar Grove Park improvements, Cemetery Master Plan (Phase II) , Liberty Park maintenance, Sugar House Fire Station No. 3 (joint bureau) , and utilizing new property tax growth. Councilmember LaMalfa expressed concern about the engineer' s estimate ($611, 685) for curb/gutter extension between 200 South and North Temple and suggested removing it until costs could be reviewed. Discussion on cemetery improvements included making restrooms available to the public during winter months . Councilmember Penfold expressed interest in exploring the potential to incorporate the restroom project in the cemetery' s long-term master plan process . Mr. Akerlow said he would get back to the Council . (Item flagged for further discussion) Discussion was held on the potential for a joint Police/Fire Station in Sugar House . Mr. Akerlow said proposed funding was for design which included a community room and office for police . Deputy Chief Doubt said there were already a number of substations throughout the City. Further discussion included substations not being staffed, public perception, bike patrols, police visibility in neighborhoods, consolidating services, and issues regarding neighborhood presence/metro. Councilmember Penfold said metro was a specific direction being taken by the Police Department and requested a full briefing so everyone would be clear on what that entailed. Straw Poll: Council support that the fire station design would include a police component (community room/office) . All Council Members present were in favor. Discussion was held on the following CIP categories/projects . Note : No questions/concerns were raised on other items listed in attachments . Debt Service Mr. Akerlow said debt service items were approved as part of the budget. Set Asides Item 1 — Capital Asset Management (CAM) : Mr. Akerlow said the remaining balance (approximately $500, 000) would be used for debt service on future projects . Mr. Everitt said Council approval was needed before funds could be expended from this account . (Item flagged for further discussion) Item 3 — Percent for Art: Councilmember Penfold said he was not aware there was flexibility in the "Percent for Art" account and thought the policy was to spend one percent. He asked if the remaining balance had been encumbered for specific projects or was available for future applications . He said a stronger policy was needed on how "Percent for Art" funding was allocated across construction projects . Mr. Akerlow said Engineering incorporated art in their design costs and would provide the Council with more details about the program. Deferred Maintenance Projects Item 9 — Deferred Replacement Tree Planting: Councilmember Penfold asked if the intent was that a new tree would be planted for every one removed. Councilmember Mendenhall requested information about the difference from last year' s funding. (Item flagged for further discussion) Tier 1 Category Item 11 - Pioneer Park improvements: Councilmember Penfold said proposed funding might be inadequate to complete the project. Mr. Akerlow said he would provide additional information. Item 15 - Sidewalk Rehabilitation: Concrete Sawing and Slab Jacking FY2014-15 - Citywide: Councilmember Garrott requested information about how the City could better facilitate enhancements/repairs on State roads . Councilmember Luke expressed concern about trees being removed and wanted the City to continue saw- cutting/slab jacking instead. Item 16 - Local Street reconstruction FY2014-15: Discussion was held on creating a policy where the worst streets in the City would be replaced first . Councilmember LaMalfa said this would only apply to streets that were unsalvageable and needed complete reconstruction. Councilmember Luke said he supported the concept but expressed concern about the impact of changing policy midstream. Mr. Snelling said during the upcoming year, his department would explore ways to revamp the entire pavement management strategy. He said a proposal would be prepared for Council consideration. Straw Poll: Council support to prioritize the $750, 000 so that local streets that were in the worst condition were done first. A majority of the Council was in favor. Councilmember Luke requested a follow-up briefing on how the department planned to move forward prior to next year' s budget/CIP discussions . (Item flagged for further discussion) Item 20 - Six traffic signal upgrades : Councilmember Garrott requested information on which signals would be upgraded. Item 23 - Cemetery N Street restroom: Item flagged for further consideration based on earlier discussion. Item 24 - Urban Forestry Management Plan Phase II, Citywide: Councilmember Garrott asked when the Council could expect to see this . Mr. Akerlow said he would provide information. Item 29 - University to Downtown bikeway, 300 South 600 West to University Street: Councilmember Garrott requested specifics about the proposal . An explanation was provided by Ms . Hutcheson. (Item flagged for further discussion) Item 31 - Sidewalk and ADA Ramps/Corners within Liberty Wells: Councilmember Garrott requested detailed information regarding the number of non-compliant ADA corners Citywide and where the department was at in addressing the backlog. (Item flagged for further discussion) Tier 2 Category Item 36 - Parleys Historic Nature Park Restoration, Phase II : Councilmember Garrott requested a detailed description. (Item flagged for further discussion) Item 37 - ADA park playground surface replacement: Councilmember Adams asked if all sand areas would be replaced with other materials . Mr. Akerlow said he would get more information. Item 39 - Sunnyside complete streets improvements : Councilmember Garrott said he thought this was related to the Trans-Valley Corridor and requested information about last year' s funding. Ms . Hutcheson said $350, 000 was spent on improved pedestrian crossings (900 East to Foothill) and $800, 000 for a multi-use path (Guardsman to Foothill) . She said a more detailed study regarding the Trans-Valley Corridor (TVC) would be done before the next CIP process . Councilmember Garrott requested information on the overall cost of the TVC. Ms . Hutcheson said that would be difficult to accomplish without having a segment- by-segment strategy in place . Ms . Gust-Jenson said staff was working with the Administration to prepare a briefing (in September) that would give the Council a comprehensive view of all trail projects that were either in planning or implementation stages . Item 45 - 21st and 21st Street Enhancement Project, Phase I : Councilmember Garrott said he wanted to fund this through the City' s Planning Division and have them work with development issues so the City did not end up with major developments without a master plan. Councilmember LaMalfa said this area was a Council priority last year. Discussion was held on having the Planning Department work closely with current/future development and address master plan issues . Concern was expressed about duplicating efforts with East Bench and Sugar House master plans . (Item flagged for further discussion) . Mr. Akerlow said he would contact Planning. Item 46 - Library Square wedge planter replacement: Councilmember Garrott requested additional information including water usage and deferred maintenance costs . Tier 3 Category Item 48 - Poplar Grove, Swede Town, and ADA playground improvements : Councilmember LaMalfa said the Jordan River/900 South corridors were completely overrun with bad aesthetics and wanted to divert proposed funding to address weed/open space blight. Straw Poll: All Council Members present were in favor of the suggestion. Item 56 - Fairmont Park tennis court relocation improvements: Councilmember Adams said no tennis courts were available in District 7 . Councilmember Garrott said the Council could send a policy message by funding the proposal . Councilmember LaMalfa said the City put $3 million in tennis courts last year and expressed concern about current demand. He suggested delaying action until the City completed its comprehensive recreational study/analysis . New Item - Councilmember LaMalfa: $300, 000 request to fund branding campaigns to generate excitement/interest at various nodes along the TVC. Councilmember LaMalfa said the connection ran along the TVC between 9th/9th East and 9th/9th West. He said he envisioned the scope of work to be similar to the Central 9th project. Discussion included enhanced internal branding efforts, potential for matching funds, $100, 000 contribution from CIP, and $100, 000 from the Redevelopment Agency (RDA) . Councilmember Penfold said he would explore the RDA' s ability to contribute to the proposal . Ms . Gust- Jenson said she would verify whether the City' s contribution could come entirely from CIP. Councilmember Penfold suggested using a different name than TVC. Straw Poll: Council support giving staff direction to continue working on the concept with a $200, 000 funding level (contribution sources to be determined) . A majority of the Council was in favor. Councilmember Luke said this action was not allocating funds, just giving staff direction to explore/compile information for a follow-up briefing. Councilmember Luke asked if Council Members had any other issues they wanted to address . No issues were raised. Councilmember Luke said nine items were flagged for additional discussion. He said his intent was to finalize CIP on September 2, 2014 which would give staff time to follow-up on items that needed further discussion/clarification and determine the remaining amount of revenue to be allocated. #2 . 6:27:00PM RECEIVE A WRITTEN BRIEFING ON A PROPOSAL TO INSTALL BENCHES THROUGHOUT DISTRICT FOUR IN COMMEMORATION OF THE 2002 WINTER OLYMPICS. In 2003 each Council district was given $100, 000 for Olympic Legacy Projects that would make long-term physical improvements to the community. There is still $60, 000 available for projects in District Four neighborhoods. View Attachments Councilmember Garrott asked for Council approval to spend approximately $65, 000 remaining in his Olympic Legacy account . Straw Poll: A majority of the Council was in favor. Ms . Gust-Jenson said the item would be placed on an upcoming agenda for formal consideration. #3. RECEIVE A WRITTEN BRIEFING ON A PROPOSED INTERLOCAL AGREEMENT UNDER WHICH THE CITY WOULD PURCHASE ABOUT AN ACRE OF PROPERTY NEAR THE JORDAN RIVER FROM THE COUNTY. The six parcels are located at 1754 South 1045 West and have connections to existing trails. Under the proposal, the City would use about $3, 000 of the Open Space Bond Fund for the acquisition, and $3,300 in annual maintenance going forward. View Attachments Written briefing/no discussion. #4 . RECEIVE A WRITTEN BRIEFING ON A PROPOSAL THAT WOULD AMEND THE CITY' S AGREEMENT WITH INTSEL WEST PROPERTIES FOR INDUSTRIAL DEVELOPMENT REVENUE BONDS ISSUED IN 2008 . Under the proposal, the interest rate would be amended from the current rate of 5. 06 percent to 3. 55 percent. The amendment would not change the structure or nature of the bonds, which are not considered the obligation of the City. The bond proceeds were used for the rehabilitation of an existing building and construction of a new building at property located at 1887 South 700 West. View Attachments Written briefing/no discussion. #5. 4:59:36 PM HOLD A DISCUSSION REGARDING CONSIDERATION OF AMENDING THE GROUND TRANSPORTATION ORDINANCE. View Attachments David Everitt and Russell Weeks briefed the Council with attachments . Comments included utilize comprehensive approach, work with stakeholders on insurance issues, pier-to-pier shared ride services, indemnification issues, safety regulation enforcement, personal vehicles used for commercial purposes, accommodate people with disabilities, ensure everyone operates under same rules, eliminate $30 minimum charge and 30-minute pre-arrangement requirement, Administration open to other options, provide alternative transportation options, accommodate existing taxi providers, background checks, legalize operators/providers, explore rideshare programs in other jurisdictions, conservative approach, equity issues, and review regulations for contracted taxi providers . Councilmember Luke asked Council Members to review the proposed ordinance/documents prior to the September 16, 2014 meeting. #6. 5:20:19 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES, AND WILL DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF-SUSTAINING. View Attachments Jennifer Bruno and Gina Chamness briefed the Council with attachments . Comments included selling portions of courses to the City for open space, address short/long-term issues, ongoing maintenance costs for converted property, accurate maintenance numbers needed, no development within 150-feet of riparian areas, and utilize riparian acquisition fund. Discussion was held on obtaining a loan from the General Fund to address 2014/2015 budget shortfalls . Ms . Bruno said the 2014 shortfall was an important issue that needed to be resolved. Ms . Chamness said based on State statute, it was unclear whether the City could retroactively fix the 2014 shortfall through land sales and the Administration was still working through logistics . Councilmember Luke said until additional information was available, the Council would delay taking a straw poll . Discussion was held about forming a group/committee to review information, public ideas/proposals, and make recommendations to the Council . Comments included hiring outside professionals, Council Members not qualified to analyze/judge information/proposals, any acceptable proposal would not require a General Fund subsidy, too many committees, clarify parameters of Council intent, utilize Council guiding policy principles, staff time required to review/facilitate data, and utilize a different name than "Blue Ribbon Committee" . Straw Poll: Council support to establish a committee/task force that would vet various proposals/ideas . A majority of the Council was in favor. Discussion held on specialized consulting work included independent consultant to review municipal budget operations, combine task force/committee efforts with independent consultant, allow Westminster students to prepare business plans (school grant) for City courses, plans needed to operate under enterprise fund, consultant to be point-of-contact for community groups/proposals, and consultant to facilitate the process and evaluate ideas . Straw Polls : • Council support to keep some form of the facilitation process in house . A majority of the Council was in favor. Councilmember Luke asked staff to come back to the Council with ideas on how to manage facilitation. Ms . Bruno said one important aspect was to map a timeline to meet the February 1, 2015 deadline . • Council support to utilize one of the consulting firms currently on contract with the Council Office . A majority of the Council was in favor. • Council support to move forward with allowing Westminster students to prepare business plans and work with Council staff and new consultant including reporting back to the task force/committee . A majority of the Council was in favor. Discussion was held on the Davis County golf operations model including incentivizing golf pros as entrepreneurs to market courses . A majority of the Council was in favor of keeping the item open in order to review any proposals that might be presented. Discussion was held on public/private partnerships for capital improvements . Councilmember Luke said the City had an ordinance regarding sponsorship/naming rights which made it possible for someone to make a contribution and utilize naming rights . He said the public needed to be made aware of that opportunity. Discussion was held on the February 1, 2015 deadline . Ms . Bruno said the Council might want to discuss a contingency plan in case the February 1st deadline could not be met . Councilmember Luke said the Council needed to continue to move forward based on the February 1st deadline . Councilmember Garrott said the Council needed to stay with its initial policy direction to not close courses until a plan was in place . He said he did not want the deadline to force the Council off track. Discussion was held on the "calendar of events and decisions needed" category. Comments included timeline revisions, review revised policy statements, determine if "junior/senior fees were considered a discount", ordinance states "only one discount per transaction allowed", $1 per round fee increase, "demand pricing model" concept could be part of business plans, demand pricing data would not be available until next year, timeline for "public call for ideas", and adding questions to the City-wide biannual poll . Straw Polls : • Council support that junior/senior fees were not considered discounts . A majority of the Council was in favor. • Council support for revised guiding policy principals . All Council Members present were in favor, except Councilmember Garrott, who was opposed. Councilmember Garrott expressed concerns about the statement regarding "avoiding commercial development on open space" . He said he felt the "edges" of some golf courses could be developed without changing golf operations and the Council should be open to that because there were large capital needs the City had to meet . Discussion was held on public opinion ballot, data already available through existing polls, and the County' s 2012 parks needs assessment survey. Councilmember Adams said she wanted to revisit a previous straw poll regarding the public opinion ballot. Straw poll: Council support to take the opinion ballot off the table . All Council Members present were in favor. Ms . Bruno said staff would compile a timeline for the "Public Call for Ideas" concept which could be reviewed by Council during the next golf discussion. She said questions could still be added to the City-wide biannual poll and asked Council Members to coordinate with staff. #7 . 4:38:42 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD ALLOW OUTDOOR DINING FOR NONCONFORMING RESTAURANTS AND OTHER SIMILAR USES THROUGH THE CITY' S SPECIAL EXCEPTION PROCESS PURSUANT TO PETITION NO. PLNPCM2014-00106. Currently, nonconforming restaurants are not allowed to have outdoor dining. The petitioner is requesting these amendments in order to allow outdoor dining in conjunction with a legal nonconforming restaurant at approximately 564 East 3rd Ave. All nonconforming restaurants citywide would be affected. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Jude Rubadue) (H1) View Attachments Everitt Joyce, Nick Tarbet, Nick Norris, Jude Rubadue, Bruce Baird, and Wade Budge briefed the Council with attachments . Councilmember Luke said the proposal was on the Consent Agenda to set a public hearing for September 2, 2014 . #8 . 6:24:21PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #10 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWABLE PURPOSE. Item not held. The Work Session adjourned at 6 : 27 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 12, 2014 . sc August 19, 2014 The City Council met in Work Session on Tuesday, August 19, 2014, at 3 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, and Stan Penfold. Absent: Council Members Lisa Adams, Charlie Luke, and Kyle LaMalfa. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Deputy Council Director; Nick Norris, Planning Manager; Daniel Echeverria, Principal Planner; Nick Tarbet, Council Policy Analyst; Michael Stott, Community Affairs Analyst and ADA Coordinator; Russell Weeks, Senior Council Policy Analyst; Wayne Mills, Senior Planner; Cherri Coffey, Assistant Planning Director; Mike Akerlow, Housing and Neighborhood Development Director; Tammy Hunsaker, Community Development Programs Administrator; Sean Murphy, Council Policy Analyst; Alden Breinholt, Operations Director; Orion Goff, Building Official; Randy Isbell, Civil Enforcement Manager; Parviz Rokhva, Streets and Sanitation Division Director; Ryan McFarland, Real Property Manager; and Beverly Jones, Deputy City Recorder. Others in Attendance: John Maxim, Petitioner for 432 North 300 West zoning. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 3 : 12 p.m. AGENDA ITEMS #1 . 3 : 12 : 44 PM RECEIVE A BRIEFING REGARDING PROPOSED CHANGES TO THE CITY' S ZONING ORDINANCE PURSUANT TO PETITION NO. PLNPCM2013-00741 . The proposed changes would: View Attachments • amend the process for initiating zoning amendments by Council Members and Planning Commissioners; • modify Planning Commission and Historic Landmark Commission procedures and; • omit language concerning a nonexistent committee Sections 21A. 06. 030, 21A. 06. 050, 21A. 46. 120 and Chapter 21A. 50, Salt Lake City Code, would be amended. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Salt Lake City Planning Commission) (Item H1) Nick Norris, Daniel Echeverria, and Nick Tarbet briefed the Council from attachments . Mr. Echeverria said recommendation was for the Council to set the date of September 30, 2014 to hold the public hearing. #2 . 3 : 19 : 55 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND THE ZONING MAP PERTAINING TO PROPERTY AT 432 NORTH 300 WEST FROM RMF- 35 MODERATE DENSITY MULTI-FAMILY RESIDENTIAL TO SR-3 SPECIAL DEVELOPMENT PATTERN RESIDENTIAL PURSUANT TO PETITION NO. PLNPCM2014- 00021 . The proposal would allow the owner to convert the existing home into a twin home, which is a less intense use than has occupied the space in the last two decades. The proposal would match the zoning of the property with adjacent properties along the street. Although the applicant has requested that the property be rezoned to SR-3 (Special Development Pattern Residential) , consideration may be given to rezoning the properties to another zoning district with similar characteristics. (Petitioner - John Maxim) (Item H2) View Attachments Nick Tarbet, Nick Norris, and Daniel Echeverria briefed the Council from attachments . Mr. Echeverria said the recommendation was for Council to set the date of September 30, 2014 to hold the public hearing. #3. 3 : 28 : 43 PM RECEIVE A BRIEFING ON A SNOW REMOVAL PROPOSAL THAT WOULD REQUIRE PROPERTY OWNERS TO CLEAR A MINIMUM 42-INCH WIDE PATH FREE FROM SNOW OR ICE FROM THE ENTIRE LENGTH OF SIDEWALK ABUTTING THEIR PROPERTY, INCLUDING CORNERS AND CURB RAMPS. The proposal specifies that ice would need to be removed to bare pavement, or made as level as possible and treated with ice melt, sand or similar material . View Attachments Michael Stott, Russell Weeks, Orion Goff, Alden Breinholt, Parviz Rokhva, and Randy Isbell briefed the Council from attachments . A discussion was held on neighbors helping neighbors and community councils helping neighbors who needed help. Councilmember Penfold said he wanted to see churches included the process . Ms . Gust-Jenson said it would take a funding commitment to get the program started. Councilmember Garrott asked about the City stepping in to clear sidewalks when residents were not. He said it did not do the City any good to fine people unless it changed property owners' behavior. Councilmember Penfold asked about hiring a private contractor to do landscaping during the summer and plowing during the winter. He said charges would go to the property owner. Mr. Stott said during feedback on the proposed ordinance, a comment was made that the City should consider a private contractor. He said this was how the City did weed enforcement . Councilmember Penfold asked staff to research the opportunity the City might have to clear property even if there was a fine attached. Councilmember Mendenhall said she wanted to know what percentage of people received multiple offences within a season. Councilmember Garrott asked for information on what it would cost to provide service to the sidewalks . Mr. Weeks said he needed clarification on whether the Council was comfortable with the ordinance as proposed or whether they wanted a 36-inch width sidewalk and a 36-hour mandatory snow shoveling period. Council Members were in favor of either 42 or 36 inches and recommended that snow be removed in 24 hours . Councilmember Garrott asked the Council to consider the last sentence of the ordinance . Councilmember Penfold said the wording that bothered him was "particular areas" of the City. He asked if they could craft some language which said "unique properties" that would encompass those exceptions that did not fit what the Council considered a standard property. Straw Poll Taken: • Does the Council feel comfortable with the package as has been expressed so far. All Council Members present were in favor. #4 . 4 : 54 : 19 PM RECEIVE A BRIEFING ON A PROPOSAL REGARDING NEWSRACKS IN THE PUBLIC RIGHT-OF-WAY PURSUANT TO PETITION NO. PLNPCM2012-00793. The proposal would increase licensing fees for newsracks and would make the City's Property Manager responsible for reviewing permits and enforcing the newsrack ordinance. Currently, the City's Zoning Administrator is responsible. (Petitioner - Mayor Ralph Becker) (Item H3) View Attachments Wayne Mills, Nick Tarbet, Ryan McFarland, and Nick Norris briefed the Council from attachments . Council Members were in favor of holding a public hearing but wanted more clarification on fees and the Sugar House area. Mr. McFarland said the hearing had been scheduled for September 30, 2014 and he felt they could have a response to the questions by then. #5. 5 : 21 : 53 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND VARIOUS PROVISIONS OF SALT LAKE CITY CODE CONCERNING THE CONSOLIDATED FEE SCHEDULE PETITION NO. PLNPCM2014-00016. The proposal would clarify vague, missing or non-standardized language in code that authorizes fee collection, particularly related to zoning regulations. The proposal also clarifies that fees are not required for petitions from the Mayor, City Council, or Planning Commission, or for historic preservation applications, including new Local Historic and Character Conservation Districts. (Petitioner - Mayor Ralph Becker) View Attachments Cheri Coffey and Jennifer Bruno briefed the Council from attachments . #6. 5 : 27 : 16 PM RECEIVE A BRIEFING ON A PROPOSAL ABOUT HOW THE ADMINISTRATION PLANS TO CHANGE THE WAY THAT FEDERAL GRANT MONEY IS ALLOCATED IN THE CITY, SPECIFICALLY COMMUNITY DEVELOPMENT BLOCK GRANTS (CDBG) AND OTHER GRANT PROGRAMS ADMINISTERED THROUGH HUD. The United States Department of Housing and Urban Development is instituting a policy change that will impact how cities receive funding. The Administration is planning a new strategy for utilizing these funds. View Attachments Mike Akerlow, Tammy Hunsaker, and Sean Murphy briefed the Council from attachments and a power point presentation. Councilmember Mendenhall asked to be provided with the measures that were used to measure "access to opportunity" . #7 . 6 : 01 : 39 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. This item was not held. The meeting adjourned at 6 : 14 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 19, 2014 . bj September 2, 2014 The City Council met in Work Session on Tuesday, September 2, 2014, at 2 : 16 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Ralph Becker, Mayor; Jennifer Bruno, Deputy Council Director; Margaret Plane, City Attorney; Wilford Sommerkorn, Planning Director; Cheri Coffey, Assistant Planning Director; Nick Norris, Planning Manager; Nick Britton, Principal Planner; John Anderson, Principal Planner; Mike Akerlow, Housing and Neighborhood Development Director; Robin Hutcheson, Transportation Director; Rick Graham, Public Services Director; Sean Murphy, Council Policy Analyst; Nick Tarbet, Council Policy Analyst; Alden Breinholt, Operations Director; Julianne Sabula, Streetcar Program Manager; Alden Breinholt, Operations Division Director; Lynn Jarman, Financial Analyst; Tony Gliot, Urban Forester; and Cindi Mansell, City Recorder. Others in Attendance: Hal Johnson, Utah Transit Authority Project Manager for the South Davis Community Connector. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 16 p.m. AGENDA ITEMS #1 . 2:17:02 PM HOLD A FOLLOW-UP DISCUSSION ON THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015 . Capital improvements involve the construction, purchase, or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Robin Hutcheson, Wilford Sommerkorn, Lynn Jarman, Alden Breinholt, and Rick Graham briefed the Council . Mr. Murphy said during the Council' s previous discussion, several projects were identified as requiring additional information and those details have been provided. He said the goal of this briefing was to discuss Administration' s funding recommendations and propose changes or different funding scenarios . Councilmember Penfold discussed the Mayor' s recommendation for $350, 000 to replace the existing Cemetery restrooms (#23) that were no longer usable on "N" Street. He said these were located close to the main Cemetery Office and not convenient for customer use . Discussion followed regarding the monthly $500 being spent for temporary facilities . The suggestion was offered to spend $300, 000 on a Cemetery Master Plan instead of rebuilding these restrooms . Staff was given direction to consider the restroom locations as part of a larger overall plan and to accommodate patrons or visitors versus employees and especially for the corner of "N" Street; and whether that would require more comprehensive funding. The Council discussed the proposed phases for improvement, with Mr. Graham offering explanation. He said the idea of a master plan came up years ago and was broken into three components due to expense . He said the first phase was to design and update the antiquated irrigation infrastructure to save costs; the second phase was to consider buildings and other infrastructure as well as the financial future; the third component was to consider whether to stay in the cemetery business once there were no longer plots to sell . The Council discussed the University to Downtown Bikeway (#29) and the Mayor' s recommendation of $240, 000 . Councilmember Mendenhall suggested a funding partnership with the University and whether the Council should fund it conditionally. Inquiry was raised as to how this tied into the current project on 3rd South, with Ms . Hutcheson stating downtown cycle track funding was stretched last year and made it to 6th East; the remainder of what had been proposed went from 6th East to University Street. She said the investment was significantly less, and the project was able to include items that were requested by business owners as well as include public art . Ms . Hutcheson addressed the desire to maintain the philosophy of separation between traffic and bicycle traffic. Discussion followed regarding ongoing outreach with local businesses, with Ms . Hutcheson outlining the multiple steps involved including: focus groups; outreach; bicycle master plan update; series of public open houses for comments; door to door outreach; and workshops with a national expert to discuss other community benefits and challenges . She said partnerships to address mutual goals for improving transportation would not be a first, as the University did participate on the traffic signal for Wakara Way and Arapeen Drive . Discussion followed regarding Sidewalk & ADA improvements (#31) . Inquiry was made as to the criteria utilized on the map outlining the citywide ramp and block locations . Mr. Jarman said the Federal Government established the priorities relative to location and then high pedestrian flow areas . He said the priority list changes due to calls that come in, and the map includes multiple overlays such as school walking groups, shopping areas, etc. He said Staff had to determine a method to assign value, but that could be changed. Discussion followed regarding the Liberty Wells area, consisting of 85 sections of broken walkways . Councilmember Adams said if the Council invited Community Council input, they should follow through with funding the request . She suggested Liberty Wells funding of $100, 000 with the remaining four items eligible for CDBG citywide funding of $550, 000 . The Council addressed the Parley' s Historic Nature Park Restoration (#36) and the Mayor' s recommendation of $300, 000 . The Council had requested additional information and Administration responded that the focus of spending would be on improving the two creek access areas, riparian restoration, including native planting and stream bank stabilization. Discussion followed regarding the current state of the park and its restoration, with Mr. Graham offering information. The Council discussed Liberty Square Wedge Planter Replacement (#46) and the $1, 159, 304 requested with no recommendation from the Mayor. Mr. Breinholt said the Celebration of Life Organization would pay for part of the repairs . He provided an overview of the necessary structural and cosmetic repairs . Concern was expressed that it was difficult for the Council to break the project into phases without complete information. Discussion followed regarding the 21st and 21st Street Enhancement $50, 000 fund request (#45) from the 21st and 21st Business District . Councilmember Luke expressed concern as to the potential boundary amendment for the East Bench Master Plan area which would then include this area; and questioned Planning if current efforts would be duplicated if this were funded. Mr. Sommerkorn said Planning Staff had the capability to produce a small area master plan; however, there were different priorities and this was not even a consideration. He said if the boundaries were shifted; however, this would extend overall the East Bench Plan up to a year depending on the level of outreach efforts . Discussion followed regarding potential of duplicating efforts and possibility of hiring a consultant . 3:06:22PM The Council determined: • Capital Asset Management (#1) would remain; • Local Street Reconstruction (#16) to remain with prioritization; • Traffic Signal Upgrades (#20) with the Mayor' s $360, 000 would remain for the first two signals on the priority list: West Temple and 1700 South; and 500 East and 2700 South. • Cemetery Restroom (#23) would remain with the Mayor' s recommended $350, 000 . • University to Downtown Bikeway (#29) : A Straw Poll was conducted to conditionally approve funding upon 10% University of Utah match; this poll passed 6-1 with Councilmember Penfold voting "nay". A Straw Poll was conducted to approve $140, 000 funding to be conditional upon the 10% University of Utah match; this poll passed 4-3, with Council Members Rogers, Garrott, Luke, and Adams voting "aye" and Council Members LaMalfa, Mendenhall, and Penfold voting "nay". • Sidewalk & ADA Improvements (#31) : A unanimous Straw Poll was conducted to recommend $100, 000 Liberty Wells funding as opposed to the $424, 000. • Parley' s Historic Nature Park Restoration (#36) : A Straw Poll was conducted not to allocate $300, 000 recommended funding until Staff returned with information as to funding already spent and phasing timeline; this poll passed 6-1 with Councilmember Penfold voting "nay". • 21st & 21st Street Enhancement (#45) : Councilmember Luke suggested to not fund the $50, 000 and to await completion of the East Bench Master Plan and potential boundary changes . A unanimous Straw Poll was conducted to allocate $50, 000 requested from the 21st and 21st Business District for this item; and for the Council to discuss the East Bench Plan potential boundary change and possible effects at a later date. • Library Square Wedge Planter Replacement (#46) : There appeared to be consensus to approve $28, 000 for the cosmetic fix and to have Administration return with a $1,100, 000 tiered proposal for future repairs on the next CIP. 3:30:01PM The Council discussed additional projects . Councilmember Rogers discussed the Rose Park Panthers baseball team and item #41 relative to Riverside Park; he said he wanted to see $150, 000 funded for those additional baseball fields . Councilmember LaMalfa addressed branding efforts along the 9-line corridor and using $150, 000 from CIP and matching $150, 000 from the RDA. He said CIP was not an eligible funding source and he would recommend funding from an alternative account . He said funding would be sought in the first budget amendment . Councilmember LaMalfa addressed an ADA upgrade at Poplar Grove Park. He said there was a significant area of improvements along 9- line trail and Jordan River Parkway that left area residents in a lurch by means of 50-foot width of weeds and unsightly public property. He suggested utilizing funding from the ADA playground to remedy this unfortunate situation and provide for improvements to the trailheads, maintenance, and making the area a more usable and aesthetic amenity. A unanimous Straw Poll was conducted on making a significant investment to the 9-line by restoring the ADA playground funding to $150, 000 back into Poplar Grove improvements and to include the remaining balance for the 9-line Implementation Plan. Councilmember Mendenhall expressed concern on the $50, 000 for deferred tree planting placement (#9) and said this hinged on the Urban Forestry Management Plan (#24) . She said she wanted to allocate $300, 000 to come up with a long-range comprehensive plan for the City. Mr. Gliot said previous practice had been removing more trees than planting. He said the Management Plan was the tool used to make long- term decisions versus reacting by planting when a tree was removed. He said Phase 1 consisted of 25, 000+ inventoried street trees (just fewer than 3, 000 available planting spots) for $100, 000 or for 1/5 of inventory in the central-eastern portion of the City. He said the original $500, 000 request would have enabled comprehensive, proactive, and actionable data on the vast majority of the trees . Discussion followed regarding the price of a management consultant, with Mr. Gliot stating Data Resource Group was being paid $3 . 25 per inventory site/tree . He said some municipalities would re- inventory their trees every 10-15 years; and with this type of comprehensive data the City could develop a maintenance plan, realize cyclical pruning cycles, and have the trees updated when crews were in the area. The Council discussed all future Urban Forestry determinations being made based on this Plan and requested the actual remaining amount of funding necessary. A 6-0 (Councilmember Garrott was not present for the poll) Straw Poll was conducted to allocate $300, 000 for the Urban Forestry Management Plan (#24) and to encourage Staff to work within that amount instead of the Mayor's recommended $500, 000. A 6-0 (Councilmember Garrott was not present for the poll) Straw Poll was conducted to allocate $100, 000 for deferred replacement tree planting (#9)instead of the Mayor's recommended $50, 000. A unanimous Straw Poll (Councilmember Garrott not present) was held regarding ADA Ramps (#14 & #31) and to stay with the Mayor's recommendation. A unanimous Straw Poll (Councilmember Garrott not present) was held to retain the Sunnyside ADA Park Playground (#37) and to stay within the Mayor's recommendation of $150, 000 and to retain the sand play area. A unanimous Straw Poll (Councilmember Garrott not present) was held regarding Cemetery Master Plan (#52) for $300, 000 requested and $250, 000 recommended. Discussion followed regarding the Fairmont Park Tennis Courts (#56) $225, 000 requested, $0 recommended. Councilmember Adams said she wanted to see funding restored. Mr. Graham explained this proposal would suggest tennis court improvements at the Forest Dale golf course parking lot; he said that was not yet the determined as the site, but would entail two courts . Councilmember LaMalfa expressed concern that multiple tennis court facilities seem to be more successful and a better approach. Discussion followed regarding lack of land availability to put multiple courts . A 4-3 Straw Poll was conducted to approve the $225, 000 requested to provide for the Fairmont Park Tennis Courts; with Council Members Rogers, Penfold, Garrott, and Adams voting "aye"; Council Members Luke, Mendenhall, and LaMalfa voting "nay". Councilmember Garrott addressed Pioneer Park Improvements (#11) $500, 000 requested; $200, 000 recommendation. He said that was sufficient if leverage funds either privately or through grants, and inquired if Staff would need additional funding. Mr. Graham said that would allow implementation but on a very small scale, and ultimate need was $1, 000, 000 . He discussed the grant request for $250, 000 from the Pioneer Park Coalition as well as a federal grant between $250, 000-$500, 000 . He said the competition was extreme, but would enable Phase 2 . A 5-1 Straw Poll was conducted to increase the funding leverage to $300, 000 for Pioneer Park Improvements; with Council Members Rogers, Garrott, Adams, Luke, and Mendenhall voting "aye"; Councilmember LaMalfa voting "nay"; Councilmember Penfold not present for poll. A unanimous Straw Poll was conducted for the Poplar Grove ADA Playground Improvements (#48) $300, 000 requested; $150, 000 recommended to remain as recommended. A unanimous Straw Poll was conducted to allocate $75, 000 to fix the baseball infield at Riverside Park (#41) . Inquiry was raised as to whether a morning track could be included, with Staff to return with information at a later date as to what that cost would include. Councilmember LaMalfa suggested the remainder of CIP funds be placed ($593, 521) towards the 9-line . Councilmember Luke suggested the remainder go towards Local Street Reconstruction (#16) to raise that amount to the requested $750, 000 . A 5-2 Straw Poll was conducted for the remaining CIP funds in the amount of $593,521 to be allocated to the 9-line continuation, with Council Members LaMalfa, Rogers, Mendenhall, Penfold, and Luke voting "aye"; Council Members Adams and Garrott voting "nay". #2 . HOLD A BRIEFING ON: a) 4:16:34 PM TRANSIT MASTER PLAN UPDATE View Attachment Robin Hutcheson briefed the Council from attachments and a PowerPoint Presentation regarding the Integrated Transit Program. She said the transit program included a number of different programs and not just the Streetcar. She said Staff was in an active procurement process on the Master Plan and would report the results upon award; with an estimated 18 months following selection to complete the study. b) 5:15:40 PM TIGER GRANT FOR SUGAR HOUSE STREETCAR. A proposal to match funding in the event the City is awarded a federal Transportation Investments Generating Economic Recovery (TIGER) Grant. The City has applied for the grant to fund extending the Sugar House Streetcar "S" Line from McClellan Street to the intersection of 2100 South Street and Highland Drive. The grant also would help fund other transportation improvements including reducing the number of automobile lanes on a four-tenths mile section of Highland Drive from four lanes to three. Under the proposed resolution, the Council would be asked to appropriate about $3. 1 million in the event the City is awarded the federal grant totaling about $10. 6 million. (Item G1) View Attachments Mayor Becker, Robin Hutcheson, and Jennifer Bruno briefed the Council from attachments . Mayor Becker said the discussion this evening reflected completely the challenges and opportunity for Salt Lake City in that the greatest need today was to get into the neighborhoods, improve coverage, involve longer hours of operation, and to provide more frequent service. He said there was not one solution, but rather a combination. He said Salt Lake City did not control the level of funding and until the federal government raised the cap to allow local input, there would be challenges with transit effort because many were long-term investments . He said if the City pulled back on funding, it could be years before having the opportunity for the TIGER grant again. Discussion followed with concern expressed regarding frustrations with the UTA partnership relative to ridership and short hours; the $37 million project that was complete except it did not connect for part of the community it was intended to serve; need for circulator in Sugar House; no parking in Sugar House; merchants on llth East enduring years of construction that was killing business; no chance for merchants to recover from construction and yet they had made business decisions based on relying on that information. Ms . Hutcheson said a parking study was underway, and Sugar House to downtown had been added. Ms . Hutcheson said it was unknown when funding alternatives would be awarded; however, the environmental, final design, and construction would not occur within the next year. Mayor Becker said as difficult as it was, UTA was considered the best transit system in the country because of the amount of product they deliver for the amount of money they have . He said they got caught in the economical downtown more than any other local entity; to be able to obtain the kind of service desired, they have to have more revenues . Councilmember Luke expressed concern with the inaccuracy of data provided for two large City projects; and said he would recommend no further extension until the Council was provided a better idea of an overall plan to address City needs . He said questions were raised by constituents and the City Council did not have the answers . c) 4:19:00 PM DOWNTOWN STREET CAR ALTERNATIVES UPDATE. The progress of a study of Downtown Streetcar options, including information on how streetcars differ from buses. The study, titled The Downtown Streetcar Alternative Analysis, is a step in the ongoing development of a downtown streetcar system and is scheduled to be completed this fall, and View Attachments Robin Hutcheson and Julianne Sabula briefed the Council from attachments . Ms . Hutcheson said the purpose today was not to make a decision, but to brief the Council on progress of work over the last six months . Discussion included why the downtown Streetcar, Alternatives Analysis, history overview and progress of work over last six months, completing the downtown circulator, serving the current demand, choices and options, engagement, information used before preparing a locally preferred alternative, timing, steps, process, reasoning, documentation, current demand, and local consensus . Councilmember Garrott inquired as to commitments if support were determined for an alternative local preferred route . Ms . Sabula explained the Federal Transit Authority (FTA) was actually looking for local consensus . Ms . Hutcheson said work needed to be completed before the grant expired at the end of 2014, or apply for extension if necessary. She said if a local decision-making process was explained and documented, the FTA would accept that local consensus . d) 4:38:46 PM SOUTH DAVIS TRANSIT STUDY. The findings of a study of transit options to connect Downtown Salt Lake City with South Davis County. The recommended Locally Preferred alternative includes a Bus Rapid Transit route on 400 West to serve redevelopment, the commuter rail station, and Downtown Salt Lake City. The Bus Rapid Transit would run in exclusive lanes adding to travel time benefits. View Attachments Robin Hutcheson and Hal Johnson (UTA Project Manager) briefed the Council from attachments regarding a "locally preferred alternative" route for a bus rapid transit (BRT) line between downtown Salt Lake City and cities in the southern part of Davis County. Mr. Johnson, UTA Project Manager for the South Davis Community Connector, said the route would be along US Highway 89 and 400 West Street in Salt Lake City and could connect as far south as 400 South Street. He said there was a failed study in 2008 and residents were originally against the connector. He said Staff had continued working through the course of the study, entailing huge public involvement projects (community polling, focus groups, open houses) with small transit study components . Discussion followed regarding stakeholders, funding sources, and next steps . Mr. Johnson said the LPA could be modified once the process moved into the next phases; however, he did not see change happening due to the public involvement process . Inquiry was raised as to proposal value added for Salt Lake City, with concerns expressed relative to costs involved of $6, 000, 000 per mile for the BRT system. Mr. Johnson said the BRT system moved faster with fewer stops, involved separated portions of roadway with curb, and the BRT stations were designed with more amenities than bus stops . Discussion followed regarding economics and funding, with clarification being offered the request was only to support the route and no funding at this time . Councilmember Luke said it seemed like a great deal of duplication of service from the 4th South Trax Line and then installing BRT within two blocks; along with another streetcar that would run parallel within two blocks . He said there were many areas of the City that had little transit coverage at all; hours of operations were weak; and it seemed a duplication of efforts in an area that already had full coverage . Ms . Hutcheson said the desire was for a network of choices; there was also full support of a bus line of services in neighborhoods; and the preferred alternative was generated from market area and demand. Discussion followed regarding the need for a master plan to enable the Council to make decisions with detailed information and a broader view for citywide items such as if this was the best place to spend limited resources, convenience, hours, etc. Councilmember Mendenhall said the discussion was about the locally preferred alternative and not a master plan. Further discussion followed regarding the next step potentially being funding, with concern expressed the Council would then be backed into a corner to spend funding on regional needs versus local . Councilmember Penfold said the Council could not always think of Salt Lake City' s needs alone, but must consider the impacts to neighborhoods and other areas by removing cars from streets . The Council determined a majority were in support of consideration for a resolution adopting a locally preferred alternative on the September 30, 2014 agenda . #3. HOLD A BRIEFING ON: a) 5:46:47PM WEST SALT LAKE. View Attachments A proposal that would amend the West Salt Lake Master Plan pursuant to Petition No. PLNPCM2010-00656 . The plan has been updated to reflect the evolution of transportation, land use, and sustainability in the area south of Interstate 80 from Interstate 215 on the west to Interstate 15 on the east. The updated plan lays out the vision, goals, and policies for the area, including: • encouraging reinvestment and redevelopment • protecting ongoing investment in low-density residential neighborhoods while incorporating high- density development; and • making West Salt Lake a destination for outdoor recreation. (Petitioner Mayor Ralph Becker) (Item Hl) , and Nick Britton, Nick Norris, Wilford Sommerkorn, and Sean Murphy briefed the Council from attachments . Councilmember LaMalfa said he wanted to see this item brought back for more in-depth discussion on September 30, 2014 . b) 5:56:47 PM 9 LINE CORRIDOR. View Attachments The final 9 Line Master Plan pursuant to Petition No. PLNPCM2014-0004 . This planning document for the 9 Line Corridor, which follows the old Union Pacific rail line on 900 South from 200 West to the Surplus Canal, is an effort to provide a major pedestrian and bicycle link connecting the City's east and west neighborhoods. The 9 Line Master Plan identifies: • ways to utilize the space, including development ideas for vacant parcels along the trail; • plans for the continuation of the trail west to the Surplus Canal; • identifies the necessary connections that need to be made to connect the nearby neighborhoods, amenities, and activity nodes. (Petitioner Mayor Ralph Becker) (Item H2) John Anderson, Nick Norris, Wilford Sommerkorn, and Nick Tarbet briefed the council from attachments . Councilmember LaMalfa said he wanted to see this item brought back for more in-depth discussion on September 30, 2014. **The Council is planning to hold a public hearing on both master plans on October 7, 2014 at 7 : 30 p.m. at Parkview Elementary (970 Emery Street, Salt Lake City, Utah 84104) . ** #4 . 6:12:10 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES, AND DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF-SUSTAINING. View Attachments Jennifer Bruno and Rick Graham briefed the Council from attachments . Ms . Bruno said this project was operating under a very tight timeline, and referenced areas identified by Administration as potential land sales as a short-term solution to fill in the funding gap for this year. She encouraged the Council to review the proposed land sales . Mr. Graham explained Staff was still working on values, funding sources, and added maintenance costs to ensure the operational deficit was covered. Discussion followed on how to select the task force as straw polled by the Council at their previous meeting. Councilmember Luke explained this group would be charged with vetting the different proposals (sorting and testing for reasonableness) from the public and the Westminster College students . Cindy Gust-Jenson said a "Blue Ribbon" policy group of expertise would be different; the impression from Staff was the Council wanted a group to sort, go through ideas, consider new ideas, and was envisioned as less formal than a real recommending body. She said she would caution the task force about making recommendations, and said the Council was in the position to make policy decisions . She said Council Policy Analyst Allison Rowland would work with the group to sort through the policy issues . Councilmember Adams said she wanted to see the task force group come up with at least three options . It was determined that each Councilmember would recommend two names for the task force by September 12, 2014 via e-mail to Ms. Bruno and Ms. Rowland, including a paragraph or qualifications. The Council felt the task force should be compiled of seven individuals, with the Chair and Vice Chair to review those names and render a decision by the September 16, 2014 meeting. Discussion followed regarding the amount of time required of these individuals, with Ms . Bruno stating the intent was for the group to meet intensely after December 15, 2014 and submit conclusions by January 15, 2015 . She said Staff intends to identify several orientation times in either October or November to orient the task force regarding the golf issue as a whole. #5 . 6:05:35 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE PARKS, TRAILS, NATURAL LANDS, AND URBAN FORESTRY ADVISORY BOARD . • MATTHEW LOVELAND • ELLEN PARRISH Councilmember Luke said Ms . Parrish and Mr. Loveland' s name was on the Consent Agenda for formal consideration. #6 . 6:08:23 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE POLICE CIVILIAN REVIEW BOARD . • DENNIS BUSCH • GREGORY BAMBO (not present) Councilmember Luke said Mr. Busch' s name was on the Consent Agenda for formal consideration. Mr. Bambo was not in attendance. #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for Announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #9 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE . Councilmember Garrott moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss 52-4-205 (1) (c) , pending or reasonably imminent litigation and 78B-1-137, Attorney-Client matters pursuant to Utah Code Provision 52-4-205 (1) (c) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Adams, Mendenhall, Luke, Garrott, and Penfold voted aye . Councilmember LaMalfa was not present for the vote . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, Garrott, Mendenhall, LaMalfa, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson; Jennifer Bruno; David Everitt; Allison Rowland; Margaret Plane; Marco Kunz; Catherine Brabson; and Cindi Mansell . The Closed Session adjourned at 7 : 03 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 2, 2014 . cm September 16, 2014 The City Council met in Work Session on Tuesday, September 16, 2014, at 5 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, Luke Garrott, James Rogers, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Nick Tarbet, Council Policy Analyst; Benjamin Luedtke, Council Constituent Liaison/Legislative Project Coordinator; Russell Weeks, Council Senior Policy Analyst; Brian Fullmer, Council Constituent Liaison/Legislative Project Coordinator; Maureen Riley, Executive Airport Director; Marco Kunz, Senior City Attorney; and Scott Crandall, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 5 : 10 p.m. AGENDA ITEMS #1 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (c) TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, IN KEEPING WITH UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember Garrott moved and Councilmember Rogers seconded to enter into Closed Session to discuss pending or reasonably imminent litigation, Utah Code §52-4-205 (1) (c) , and Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Rogers, and Garrott voted aye . Council Members Penfold, LaMalfa, and Adams were absent for the vote . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Russell Weeks, Jennifer Bruno, David Everitt, Brian Fullmer, Benjamin Luedtke, and Scott Crandall . The Closed Session adjourned at 5 : 28 p.m. #2 . 5:40:08 PM RECEIVE A BRIEFING ON THE FOLLOWING POLICE ITEMS: 5:42:17 PM Cindy Gust-Jenson provided an overview of both issues . She said there were no simple answers and local government entities needed to work collaboratively to find solutions . She said potential options to explore included enhanced training, ordinance revisions, public/private partnerships, and funding a new laboratory. a. Training on Minimizing Use of Lethal Force - Legislative Sponsor: Luke Garrott. View Attachments 5:45:48 PM The Police Department's record in avoiding and minimizing the use of lethal force and related training curriculum. The Council requested this briefing to ensure Salt Lake City Police officers are provided with adequate training to avoid and minimize the use of lethal force when encountering aggressive humans or animals. Brian Fullmer and Benjamin Luedtke briefed the Council with attachments . Comments included Council responsibility, officers due process rights, inform/update the public throughout the process, provide enhanced training, justice delayed/denied due to costs, public trust issues regarding police, dealing with people with mental health issues, utilize simulation equipment to train officers, reduce officer involved shootings, Civilian Review Board reports/updates, too much bureaucracy, utilize body cameras, and invasion of privacy issues . The Council requested feedback on the following questions/concerns : 1) verification that only one lethal force training course was available and if Chief Burbank thought that was sufficient or insufficient, 2) utilization of existing taser simulator at Pioneer Precinct, 3) how police inform/update the public on how controversial cases were reviewed/handled, 4) suggestions from Chief Burbank on ways to improve "process" credibility in the eyes of the public, 5) verify if new officers receive one-time training or are they required to have ongoing training/education, 6) does training meet national standards (identify training options, criteria, and expectations) , and 7) utilize "body cameras" to reduce lethal force incidents (include information on privacy issues) . b. Sexual Assault Adjudication Process Improvements - Legislative Sponsor: Kyle LaMalfa. View Attachments 6:01:41 PM The status of sexual assault evidence collection kit (rape kit) processing. The briefing will include information about the backlog of kits, testing costs, and options for testing at the State Crime Lab and other labs. Brian Fullmer and Benjamin Luedtke briefed the Council with attachments . Comments included providing justice/closure for victims, addressing backlog, lack of sufficient State funding, require State to uphold their responsibility, work with other municipalities/enforcement agencies facing similar challenges, prosecutors ability to process all cases, establish an accredited lab, potential to drive down the cost of processing kits, identify funding sources, and additional data needed to make informed decisions . Councilmember LaMalfa proposed several ways the Council could move forward to obtain better justice for victims : 1) whether or not to process all kits (current and backlog) , 2) funding mechanisms to pay for processing (possible sources State Crime Lab, utilize private institutions (commercial laboratories) , 3) training about what happens in the course of sex assault investigation from intake to conviction, 4) Council' s role in transparency/accountability initiative, 5) empower Prosecutor' s Office with additional tools to provide closure to victims, and 6) create some type of City sex-assault court to handle/manage cases . The Council requested feedback on the following questions/concerns : 1) provide funding history regarding the $750, 000 appropriation to the State Crime Lab (annual or special appropriation) and is funding for backlog or future kits (how does that impact the City' s 600+ cases) , 2) explore U-Quick program being implemented by Salt Lake County, 3) are there enough prosecutors to provide successful prosecution of all cases, 4) potential to create a testing facility in partnership with other municipalities (continue to hold State responsible for their statutory role in processing kits - topic for Council Legislative Subcommittee to address with State Legislature) , 5) could the City immediately start processing kits with just the Council giving "an indication" to move forward or would a formal budget amendment be required, and 6) establish timeline for backlog completion. Councilmember Mendenhall suggested having Jay Henry, State Crime Lab Director, come to a future meeting to brief the Council on funding issues, etc. Straw polls: • Council support to test entire backlog. All Council Members were in support . (Police Department to come back with a proposal on how best to accomplish that including costs and timeframe for completion) . • Council support to test all rape kits collected moving forward and request the Police Department come back to the Council with ideas on how best to accomplish that including timeframe for completion. All Council Members were in support. • Council support to request information from the Administration on the feasibility of working collaborative with other municipalities for lab services (excluding the State) . All Council Members were in support. Discussion was held on training issues including the Police Department' s 3-year study/grant to track City cases from intake to conviction and the potential to ask the Administration to consult with an expert (independent consultant) to evaluate whether police training was up to date according to all available resources . Straw Poll: All Council Members were in favor of having an outside expert review current training/processing methods . The Council further straw polled support to have the "expert" meet informally with the Police Department and provide the Council with their findings after which the Council could choose to fund/conduct a formal review/audit. All Council Members were in favor. Ms . Gust-Jenson suggested asking the Administration to work on gathering information for both RFI issues mentioned in the transmittal regarding public/private partnerships and collaborative efforts with other local municipalities for an internal crime lab so the Council would have all the necessary information. All Council Members were in favor. Straw Poll: Council support for staff to ask the City Prosecutor for suggestions of what the Council could do, on a municipal level, to improve/expand sexual assault prosecution and identify policy/resources that were preventing prosecution. All Council Members were in favor. Councilmember Garrott asked about the timeline for receiving feedback on Council questions . Councilmember Luke said he would schedule a follow-up briefing on October 21, 2014 . #3. 7:31:00 PM RECEIVE A BRIEFING ON PROPOSED CHANGES TO THE CITY' S GROUND TRANSPORTATION REQUIREMENTS, SPECIFICALLY RELATING TO TRANSPORTATION NETWORK COMPANIES, SUCH AS UBER AND LYFT, WHICH USE MOBILE INTERNET APPLICATIONS TO CONNECT PASSENGERS WITH DRIVERS. The proposal would: • eliminate current restrictions prohibiting non-taxicab operators from providing on-demand service (except at the Airport) , • eliminate requirements for a minimum and maximum number of on- demand taxicabs in the City, and • other changes . View Attachments 7:32:46 PM Russell Weeks, David Everitt, Maureen Riley, and Marco Kunz briefed the Council with attachments . Comments included Transportation Network Companies (TNC) such as Uber/Lyft, public safety issues, insurance, liability, affect of TNCs on ground transportation industry, quality service needed, limited number of taxicabs, illegal operations, provide residents/visitors additional ground transportation options, provide a living wage, deregulation, ADA services, on-demand pick-up services at the Airport, protect taxicab companies provisions, holistic approach, remove 30-minute prearrangement requirement/$30 minimum charge, enforcement issues, creates more competition for quality service, equal requirements for insurance/background check, fairness issues, exorbitant fines, public image issues, ordinance revisions, potential moratorium, and Council authority to set rates . Straw Poll: Council support for a moratorium on enforcement issues in Chapter 5 . 71, i .e . 30-minute prearrangement, $30 minimum charge, and other non-safety related components recommended by the Administration, until a new ordinance was adopted. Council Members Rogers, Penfold, Luke, Adams, LaMalfa, and Mendenhall were opposed. Councilmember Garrott was in favor. Councilmember Luke said a public hearing would be scheduled at 8 : 00 p.m. on October 14, 2014 . #4 . 8:16:32 PM RECEIVE A FOLLOW-UP BRIEFING RELATING TO AN ORDINANCE AMENDING THE CITY' S REGULATIONS FOR DRIVE-THROUGH FACILITIES PURSUANT TO PETITION NO. PLNPCM2009-00169. The proposed changes would address service accessibility by requiring that businesses with drive- through windows allow bicyclists in drive-throughs during all business hours. The proposed changes would affect Section 21A. 40. 060 (Drive- Through Facility Regulations) and Title 5 (Business License Requirements) of the Salt Lake City Code. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Salt Lake City Council) View Attachments Nick Tarbet briefed the Council with attachments . Comments included safety issues, restaurant owner concerns, impact on businesses, and bicycle/motorcycle issues . Councilmember Luke asked staff to contact the Restaurant Association or individual owners regarding how bicycles differed from motorcycles in terms of staff safety. Councilmember Rogers asked staff to also hold discussions with restaurant owners/Downtown Alliance regarding potential impacts to their business plans . #5. 5:31:18PM 8:27:17PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #6. REPORT OF THE CHAIR AND VICE CHAIR. Item not held. The Work Session adjourned at 8 : 28 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 16, 2014 . sc September 30, 2014 The City Council met in Work Session on Tuesday, September 30, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, and Kyle LaMalfa. Absent: Councilmember Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Deputy Council Director; Sean Murphy, Council Policy Analyst; Cheri Coffey, Deputy Planning Director; Nick Norris, Planning Manager; Nick Britton, Senior Planner; Nick Tarbet, Council Policy Analyst; John Anderson, Principal Planner; Rick Graham, Director of Public Services; Robin Hutcheson, Director of Transportation; Mary DeLaMare Schafer, Deputy Director of Community Development; Mike Akerlow, Director of HAND; Colin Quinn-Hurst, Sustainable Transportation Specialist; Candee Allred, Assistant City Recorder; and Beverly Jones, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . RECEIVE A FOLLOW-UP BRIEFING ABOUT: a) 2:12:15 PM A PROPOSAL THAT WOULD AMEND THE WEST SALT LAKE MASTER PLAN PURSUANT TO PETITION NO. PLNPCM2010-00656. The plan has been updated to reflect the evolution of transportation, land use, and sustainability in the area south of Interstate 80 from Interstate 215 on the west to Interstate 15 on the east. The updated plan lays out the vision, goals, and policies for the area, including: • Encouraging reinvestment and redevelopment; • Protecting ongoing investment in low-density residential neighborhoods while incorporating high-density development; and • Making West Salt Lake a destination for outdoor recreation. View Attachments (Petitioner Mayor Ralph Becker) Nick Norris, Sean Murphy, Cheri Coffey, Jennifer Bruno and Nick Britton briefed the Council on the West Salt Lake Master Plan. The Planners goal was to have commercial properties accessible to the residential community on the West side . Several Council Members expressed their appreciation for the amount of work the Planner' s Office had done in compiling and packaging the West Salt Lake Master Plan information. A discussion was held on ensuring there were open spaces in the neighborhoods . Councilmember Garrott asked how the City would improve open spaces . Mr. Norris said a catalog needed to be compiled of where open space was and what type of property surrounded them. Discussion was held on whether the Glendale Golf Course would remain an open space . Councilmember Garrott requested that language be included in the West Salt Lake Master Plan that the Glendale Golf Course remain open space . Discussion was held as to whether the plan anticipated the possibility of a high school being built in this area in the next 25 years . Mr. Norris said there was nothing specific in the plan about lands being used for possible schools . Councilmember Mendenhall suggested the Council talk to the State Office of Education and the Salt Lake City School District about any plans for a high school on the City' s west side . Councilmember Adams asked the Administration to give the Council a prioritized list of zoning changes that would encourage development . Mr. Brittan said the Planning Commission had started a list of zoning changes focused on NODES . He said he would provide the Council with the list of changes . He said the plan said based on the growth of student population, there could be a need for more schools in the future . b) 3:18:48 PM THE FINAL 9 LINE MASTER PLAN PURSUANT TO PETITION NO. PLNPCM2014-0004 . This planning document for the 9 Line Corridor, which follows the old Union Pacific rail line on 900 South from 200 West to the Surplus Canal, is an effort to provide a major pedestrian and bicycle link connecting the City's east and west neighborhoods. The 9 Line Master Plan identifies: • Ways to utilize the space, including development ideas for vacant parcels along the trail; • Plans for the continuation of the trail west to the Surplus Canal; • Identifies the necessary connections that need to be made to connect the nearby neighborhoods, amenities, and activity nodes . View Attachments (Petitioner Mayor Ralph Becker) John Anderson, Nick Tarbet, Nick Norris, and Mary DeLaMare- Schafer briefed the Council on the final 9 Line Master Plan. Discussion was held on redevelopment of the area around the 9 Line . Councilmember LaMalfa expressed concern that the main emphasis of maintenance responsibility on the trail was to be provided by the community. Mr. Norris said it was not the intent to have the community do all of the maintenance, just be involved in the ownership and upkeep of the trail . Mr. Anderson said Planning would review the plan for an over-emphasis of maintenance requirements by the community on the 9 Line . **The Council is planning to hold a public hearing on both master plans on October 7, 2014 at 7 : 00 p.m. at Parkview Elementary, 970 South Emery Street (1170 West) , Salt Lake City, Utah 84104 . ** #2 . RECEIVE A BRIEFING ON A PROPOSAL TO RECOGNIZE TRUJILLO, PERU AS A SISTER CITY TO SALT LAKE CITY. The cities have had a Friendship City relationship since 2005. Sister Cities share a broad-based, long- term partnership to advance peace and prosperity through cultural exchanges. View Attachments This item was removed from the agenda. #3. 3:48:34 PM DISCUSS ITS URBAN TRAIL PRIORITY. The goal of this priority is to accelerate the completion of an urban trail network throughout the City, including along waterways and other natural areas. This informational briefing will give the Council a baseline understanding of the City's existing urban trail network and potential needs. The Administration will present the following items for discussion: View Attachments • An overview of the City' s current trail inventory; • Options for expanding the network; • Trail maintenance and amenity policies; • Funding; and • Options for day-lighting of streams . Nick Tarbet, Rick Graham, Jeff Niermeyer, Robin Hutcheson, and Colin Quinn-Hurst briefed the Council on the urban trail network. Councilmember Garrott asked how many unfinished segments were on the Parley' s Trail . Ms . Hutcheson said she would contact the County to determine where they were on completion of the project and what further actions were needed. Councilmember Garrott asked if improvements in Hidden Hollow were completed. Mr. Quinn-Hurst said he would obtain information about the Hidden Hollow Trail and report back to the Council . Discussion was held on programs which provide funding to build and maintain trails . Councilmember Mendenhall said she wanted public outreach included in the next steps identified for the McClelland Trail . Ms . Hutcheson said the next draft would include an update on public outreach. Jeff Niermeyer briefed the Council about day-lighting. Councilmember Mendenhall asked if there was an overlay map of streams and potential day-lighting opportunities . Ms . Hutcheson said there would be an update to the bicycle and pedestrian trail master plan. She said the updated map would have an overlay of the streams with labels . Councilmember Garrott asked Mr. Niermeyer the route of City Creek. Mr. Niermeyer said City Creek ran down North Temple and into the Jordan River. Councilmember Garrott asked why the extension of the Surplus Canal Trail, west of the Jordan River, was called the City Creek Trail . Mr. Quinn-Hurst said he would find out why it was named as such and report back to the Council . Councilmember Luke asked Mr. Graham about sliver proposals where small sections of property from the Enterprise Fund were purchased by the general fund to make up shortfalls . Councilmember Luke asked if there were properties identified as sliver purchases . Mr. Graham said the only area considered was Emigration Creek which ran through Bonneville Golf Course . Councilmember Luke asked about surplus property along the Surplus Canal . Mr. Graham said that area was not identified as a possible development area, but could be in the future . Councilmember Mendenhall asked if the riparian fee component of the storm water fee was increased, would it be put towards maintenance or go towards new projects? Mr. Niermeyer said to divert that money to trails in a riparian corridor would be a legal challenge . Further discussion was held as to maintenance and expansion of riparian corridors . Councilmember Rogers asked how the Adopt-A-Spot was going. Mr. Graham said he would update the Council on the status of that program at a later date . 4:32:29 PM Further discussion was held regarding page 34 of the West Salt Lake Master Plan regarding open spaces for urban agriculture or development . Councilmember LaMalfa said he wanted to reiterate that the Council preferred urban agriculture over development of these spaces . Further discussion was held. Straw Polls Taken: • Strike the paragraph on page 34 of the West Salt Lake Master Plan entitled "Big Blocks" which suggests underutilized or unmaintained areas within large residential blocks be targeted for development, flexible zoning, and design standards . All Council members present were in favor. • Strike the portion of paragraph on page 57 of the West Salt Lake Master Plan entitled "The Surplus Canal to 2100 South" which discusses allowing multi-family residential rezoning properties along Redwood Road between the Surplus Canal and 2100 South. Council Members Rogers, Luke, Garrott, and Adams were opposed, Council Members LaMalfa and Mendenhall were in favor. And Councilmember Penfold was absent for the vote . • Formalize that the open space at Glendale Golf Course remain open space. All Council Members present were in favor except Councilmember Mendenhall who was opposed and Councilmember Penfold who was absent for the vote . • Add more language regarding the maintenance responsibility of the City to maintain the 9 Line and relax the maintenance responsibilities of the community. All Council Members present were in favor. #4 . 4:54:08 PM HOLD A DISCUSSION WITH REPRESENTATIVES FROM THE CITY' S COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT (CED) ABOUT UNIT LEGALIZATION IN THE CITY. Unit Legalization refers to the procedures and standards to legalize existing residential dwelling units unrecognized by City records. This process was eliminated by the City in September 2013. Some Council Members have been asked by constituents to reopen and extend the deadline for the City's unit legalization process. The Council wants to discuss the pros and cons of reopening the process and get feedback on what the Administration has heard from the community. View Attachments Nick Tarbet, Cheri Coffey, and Nick Norris briefed the Council on the unit legalization process . Mr. Tarbet said the public wanted the sunset clause removed from the legalization process . He said it was clarified that unit legalization was not accessory dwelling units, however, both policies intersected. #5. 5:34:15 PM HOLD A FOLLOW-UP DISCUSSION ON THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015 . Capital improvements involve the construction, purchase, or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Jennifer Bruno, Robin Hutcheson, and Mike Akerlow briefed the Council on projects eligible for impact fee and Class C funding. Discussion was held regarding what type of police presence would be in the design for Firehouse 3 . Ms . Gust-Jensen recommended that staff come back to the Council with some options on language for design and staffing. Council was briefed on the total numbers in impact fees and Class C road funds and requested that Staff come back to the Council with information on funds to cover projects and pay back the bond. Straw Poll Taken: • Should the designs for Firehouse 3 include a community room. Council Members Rogers, Luke, Garrott and Adams were opposed, Council Members LaMalfa and Mendenhall were in favor and Councilmember Penfold was absent for the vote . #6. 5:58:45 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT THE GOLF FUND' S LONG-TERM FINANCIAL ISSUES, AND WILL DISCUSS WITH THE ADMINISTRATION POTENTIAL OPTIONS FOR OPERATING SCENARIOS TO HELP MAKE THE GOLF FUND FINANCIALLY SELF-SUSTAINING. View Attachments Jennifer Bruno updated the Council regarding the Golf Fund' s long-term financial issues . She introduced the Council to the Golf Online Resource Library and said it was for public use . #7 . 6:04:16PM INTERVIEW GWEN SPRINGMEYER PRIOR TO CONSIDERATION OF HER APPOINTMENT OT THE PARKS, NATURAL LANDS, URBAN FORESTRY, AND TRAILS ADVISORY BOARD. Councilmember Luke said Ms . Springmeyer' s name would be forwarded to the Consent Agenda for formal approval . #8 . 6:07:46PM INTERVIEW MELANIE GRAYSON PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SUGAR HOUSE PARK AUTHORITY BOARD. Councilmember Luke said Ms . Grayson' s name would be forwarded to the Consent Agenda for formal approval . #9 . INTERVIEW MARK BAN PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE GOLF ENTERPRISE FUND ADVISORY BOARD . This item was removed from the agenda. #10 . 6:09:47PM INTERVIEW DANIEL PAGE PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD . Councilmember Luke said Mr. Page' s name would be forwarded to the Consent Agenda for formal approval . #11 . 6:13:28 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENT AS APPEALS HEARING OFFICERS . • MARY J. WOODHEAD • MATHEW T. WIRTHLIN Councilmember Luke said Ms . Woodhead and Mr. Wirthlin' s names would be forwarded to the Consent Agenda for formal approval . #12 . 6:16:42PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #13 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #14 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE . This item was not held. The meeting adjourned at 6 : 32 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 30, 2014 . bj October 14, 2014 The City Council met in Work Session on Tuesday, October 14, 2014, at 5 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, James Rogers, and Stan Penfold. Absent: Councilmember Luke Garrott. Staff in Attendance: Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Nick Tarbet, Council Policy Analyst; Benjamin Luedtke, Council Constituent Liaison/Legislative Project Coordinator; Russell Weeks, Council Senior Policy Analyst; Everitt Joyce, Senior Planner; Nick Norris, Planning Manager; Elizabeth Buehler, Outreach Programs Administrator; Tyler Poulsen, Sustainability Program Manager; Fred Ross, Deputy Police Chief; Candee Allred, Assistant City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Rob Debirk, Strategist for HEAL Utah (Healthy Environment Alliance of Utah) Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 5 : 09 p.m. AGENDA ITEMS #1 . 5:11:31 PM RECEIVE A REPORT FROM COUNCILMEMBER MENDENHALL ABOUT A RECENT VISIT TO RENEWABLE ENERGY PROVIDERS IN MARIN COUNTY AND SONOMA COUNTY, CALIFORNIA. The counties use a community choice aggregation (CCA) model, which allows them to expand access to renewable energy and support local renewable energy production while allowing consumers who don't want to participate to opt out. The report will include legislative options, opportunities for municipal collaboration, and differences in regulatory approaches. View Attachments Benjamin Luedtke, Councilmember Mendenhall, Tyler Poulsen and Rob Debirk briefed the Council with attachments . Comments included CCA models, Renewable Portfolio Standard (RPS) , Federal Energy Regulatory Commission (FERC) , Utah Association of Municipal Power Systems (UAMPS) , renewable energy sources/incentives, contact other municipalities about participating in feasibility study, interlocal agreements, Utah not compliant with FERC regulations, changes driven by Council, locally produced power, legislative obstacles, power purchase agreements, potential to create municipally owned public utility, Rocky Mountain Power made whole through exit fees, location of alternative power sources, private sector businesses produce power for CCAs, energy installations already exist (big brother/big sister solar projects) , and existing third-party large-scale solar projects . Councilmember Adams asked about next steps . Mr. Luedtke said tomorrow, the legislative Political Subdivisions Interim Committee would meet to discuss CCAs . He said following that meeting, staff could come back to the Council with cost information, scope of work, and potential topics for a feasibility study. Councilmember Penfold said he was interested in exploring options for a City-owned energy utility in the event State legislation could not be successfully modified. Councilmember Mendenhall suggested including that in the feasibility study. She said another issue to include in the feasibility study dealt with new ways the City might approach the "energy grid" should the State decide to comply with federal regulations . Mr. Luedtke asked if Council was interested in receiving additional information. Councilmember Luke said yes . Councilmember LaMalfa suggested having the Council' s Legislative Subcommittee convene to discuss issues and make recommendations to the Council . #2 . 5:33:32 PM RECEIVE A BRIEFING ON THE HOMELESS SERVICES STRATEGY - A ROADMAP DEVELOPED BY CITY STAFF AND CONSULTANTS THAT WILL ADDRESS CHALLENGES AND STRENGTHEN HOMELESS SERVICES OVER THE NEXT 18 MONTHS AND ON THE H.O.S.T. PROGRAM, WHICH USES DONATIONS TO CONNECT HOMELESS INDIVIDUALS WITH SOCIAL SERVICES AND RESOURCES. The strategy is designed to address the major concerns express by the community, service providers, homeless individuals and other interested parties. It includes short and long-term housing solutions, public safety and enhanced public services. View Attachments Elizabeth Buehler, Russell Weeks, and Fred Ross briefed the Council with attachments . Comments included housing issues/goals, homeless services, public safety, community activities, Weigand Center statistics, donation meter program, posting signs/other donation methods, staffing issues, and diversify locations for new structures . Mr. Ross said the Metro Support Bureau planned to publish their 90-day report by the end of the week and he would provide a copy to the Council . #3. 5:55:55PM RECEIVE A BRIEFING REGARDING PROPOSED CHANGES TO THE CITY' S ZONING REGULATIONS FOR NONCONFORMING USES AND NONCOMPLYING STRUCTURES PURSUANT TO PETITION NO. PLNPCM2009-00167 . The amendments will limit expansion of nonconforming uses, and address enlargement and intensification of nonconforming uses and noncomplying structures. The proposed amendments include: • simplifying and clarifying the regulations, • providing consistency with State law, • revising the regulations for changing one nonconforming use to another, • clarifying processes for nonconforming uses and noncomplying structures, • incorporating language related to in-line additions, • incorporating language for solar device, • clarifying definitions, • eliminating the conditional use process for voluntary enlargement, and alteration or intensification. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Salt Lake City Council) View Attachments Nick Tarbet, Nick Norris, and Everitt Joyce briefed the Council with attachments . No concerns were raised by the Council . #4 . 5:09:06PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for announcements . View Attachments #5. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #6. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The Work Session adjourned at 6 : 02 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 14, 2014 . sc October 21, 2014 The City Council met in Work Session on Tuesday, October 21, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Deputy Council Director; Brian Fullmer, Constituent Liaison/Budget Analyst; Benjamin Luedtke, Council Constituent Liaison/Legislative Project Coordinator; Chris Burbank, Chief of Police; Sgt. Derek Christensen, Salt Lake City Police Department; Rick Rasmussen, Police Civilian Review Board Administrator; Sean Murphy, Council Policy Analyst; Mike Akerlow, Director of Housing and Neighborhood Development; Lt. Scott Teerlink, Salt Lake City Police Department; Nick Tarbet, Council Policy Analyst : Cheri Coffey, Acting Director of Planning; Joel Paterson, Planning Supervisor; Michaela Oktay, Planning Manager; Candee Allred, Assistant City Recorder; and Beverly Jones, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 11 p.m. AGENDA ITEMS #1 . RECEIVE A FOLLOW-UP BRIEFING ON: c) 2:11:55PM TRAINING ON MINIMIZING USE OF LETHAL FORCE. The Police Department's record in avoiding and minimizing the use of lethal force and related training curriculum. The Council requested this briefing to ensure Salt Lake City Police Officers are provided with adequate training to avoid and minimize the use of lethal force when encountering aggressive humans or animals. View Attachments Brian Fullmer, Benjamin Luedtke, and Chief Burbank briefed the Council on training given to police officers . The Council instructed the police department to request funding if additional training tools were needed. d) 3:44:15 PM IMPROVEMENTS TO PROCESSING SEXUAL ASSAULT EVIDENCE COLLECTION KITS. The status of sexual assault evidence collection kit (rape kit) processing. The briefing will include information about the backlog of kits, testing costs, and options for testing at the State Crime Lab and other labs. View Attachments Benjamin Luedtke, Brian Fullmer, Chief Burbank, and Sgt. Christensen briefed the Council on the status of processing sexual assault evidence collection kits . Mr. Luedtke introduced policy statements regarding the processing of evidence kits . • Straw Poll Taken: The Council unanimously affirmed the following policy statements in Attachment II of the Council Report regarding improvements to processing sexual assault evidence kits: 1 . Sexual assault is a serious crime and Salt Lake City vigorously pursues justice for victims of all serious crimes . 2 . All victims deserve closure and certainty that DNA evidence is actively processed and recorded. 3 . There is potentially valuable information in each Code R kit and Salt Lake City should test DNA evidence from all kits - new and old. 4 . Even DNA evidence from known suspects can have evidentiary value in other cases . 5 . Processing DNA evidence from Code R kits in a timely manner may identify serial rapists or perpetrators of other serious crimes . 6 . Decisions about testing DNA evidence from Code R kits should not be unduly influenced by budget constraints . In addition, the costs of testing DNA evidence from all Code R kits should be fully funded without delaying DNA analysis of other investigations . 7 . The Salt Lake City Council affirms that a higher public purpose is served by testing DNA evidence from all Code R kits, at least through the U-Quick process, despite the expense associated with DNA evidence testing and differing views about when to test it. 8 . Increased funding should translate into immediate testing of DNA evidence from Code R kits to prevent exacerbating the backlog of untested kits . 9 . A completion deadline should be set for testing DNA evidence from all old Code R kits . 10 . Salt Lake City places a high priority on maximizing efforts to get Code R kit test results entered in appropriate DNA databases . 11 . Timely testing of DNA evidence is in the public interest. 12 . The degree to which a victim continues to collaborate with police should not be a determining factor in whether DNA evidence from Code R kits is processed and recorded in DNA databases . 13 . DNA evidence from Code R kits should be processed and recorded in DNA databases whether or not a victim was impaired at the time of the assault. 14 . Salt Lake City supports efforts of the State Crime Lab, the State Legislature, the Sexual Assault Kit Processing Work Group, Salt Lake City Police Department, other local government agencies, and private organizations to develop creative solutions that meet the goals of timely justice for sexual assault victims . 15 . The state-wide backlog of untested Code R kits affects multiple law enforcement agencies in Utah which causes delays in testing Salt Lake City' s cases at the State Crime Lab. 16 . Municipalities and partners should work together to advocate for increased State funding and resources proportionate to the number of Code R kits, and evaluate opportunities for collaboration at the local level . 17 . A new DNA lab, whether Salt Lake City owned, or a public-private partnership, should utilize a sustainable model that other municipalities could replicate . 18 . Changes in funding and processing at the State Crime Lab, including the U-Quick program, should be considered when Salt Lake City evaluates testing options . 19 . Salt Lake City should not wait on additional State action to start testing DNA evidence from Code R kits . 20 . Salt Lake City recognizes that testing DNA evidence from all kits may increase demands on the City' s Prosecutor and Justice Court . An increase in testing DNA evidence from Code R kits should coincide with an allocation of necessary resources and policy changes for increased prosecutions . 21 . Opportunities for collaboration between the District Attorney and the City Prosecutor regarding prosecution of sexual assault cases that do not rise to the felony level should be considered. 22 . A continued collaborative partnership with law enforcement and the District Attorney is essential . 23 . Salt Lake City' s Code R kit processing procedures should be based on best practices and not average processing rates elsewhere in the county. 24 . Recent advances in understanding how sexual assault affects victims, such as disruptions to memory processes and PTSD symptoms, should be integrated when reviewing current Code R kit processing procedures . • Straw Poll Taken: Staff is to prepare an ordinance or refine the draft ordinance that calls for the DNA from all kits to be processed and it should be processed to a level that is CODIS ready. The Council find a way to state that it use the most efficient way possible or use best practices so there is not a requirement of 100% of the DNA be processed where three samples would do. All Council Members were in favor. • Straw Poll Taken: Supporting the Council lobbyist work with the legislature to find additional funding to process DNA kits. All Council Members were in favor. • Straw Poll Taken: That Council staff look at and develop a process to audit the system of justice related to rape and sexual assault including what the process may look like, what the parameters are, what an approximate cost would be and what options are available to fund it. All Council Members were in favor. • Straw Poll Taken: The Council affirmed the following policies in Attachment III of the Council Staff Report regarding improvements to processing sexual assault evidence kits, with an amendment to Section 5 (c) of the policy statements: 1 . Due to the potentially valuable information in each Code R kit, DNA evidence from all kits - new and old - should be tested, with a completion deadline set for testing all old kits . 2 . Sexual assault investigations should be based on pursuing timely justice for every victim rather than on processing rates elsewhere in the country. 3 . Salt Lake City should not wait on additional State action to start testing DNA evidence from Code R kits . 4 . Victim' s rights are a high priority: a. The degree to which a victim continues to collaborate with police, or whether or not a victim was considered impaired at the time of the assault, should not be a determining factor in whether DNA evidence from Code R kits is processed and recorded in DNA databases . b. Recent advances in understanding how sexual assault affects victims, such as disruptions to memory processes and post-traumatic stress disorder should be integrated into sexual assault investigative procedures . 5 . Collaboration with other partners in the processing of cases is a high priority: a. Changes in funding and processing at the State Crime Lab, including the U-Quick process, should be considered when Salt Lake City evaluates testing options . b. Municipalities and partners should work together to advocate for increased funding and resources proportionate to the number of Code R Kits, and evaluate opportunities for collaboration at the State and local level, including potential for private partnerships . c. Any new DNA lab, whether Salt Lake City-owned or a public-private partnership, should be developed with transparent systems and process improvements so that long term changes can be replicated in other communities . d. Opportunities for collaboration between law enforcement, the District Attorney and the City Prosecutor regarding prosecution of sexual assault and sexual battery cases should be explored, with the goal of increased prosecutions against perpetrators . 6 . An increase in testing DNA evidence from Code R kits and sexual assault investigations should coincide with an allocation of additional necessary resources to guarantee that other criminal investigations will not be delayed and that the backlog is addressed. • Straw Poll Taken: The Council will support training that is very contemporary, up-to-date, best practices; includes all police officers; focuses on being sensitive to victims; ensures that training is endorsed by and supported by best practice, national standards and experts; that the training be evaluated using Council audit funding but that a proposal would come from the Police Department. All Council Members present were in favor. There was some discussion regarding Salt Lake City funding a person at the State Crime Lab dedicated to processing the backlog of evidence kits from the Police Department. e) 5:50:38 PM POLICE CIVILIAN REVIEW BOARD. The City's Police Civilian Review Board, including the function of the board and the procedures the board follows. View Attachments Jennifer Bruno and Rick Rasmussen briefed the Council on the role of the Police Civilian Review Board and the procedures followed. Discussion was held on correcting systemic culture problems within the police department . There was some discussion on how and why the Board was created. #2 . HOLD A DISCUSSION ABOUT A RESOLUTION FORWARDED BY THE SALT LAKE COUNTY COUNCIL OF GOVERNMENTS (COG) SUPPORTING A SINGLE COMPUTER- AIDED 911 DISPATCH PLATFORM AND CONSIDER ADOPTION OF THE PROPOSED RESOLUTION. View Attachments This item was removed from the agenda. #3. 6:46:39 PM HOLD A FOLLOW-UP DISCUSSION ON THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015 . Capital improvements involve the construction, purchase or renovation of buildings, parks, streets, or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Mike Akerlow, Lt. Scott Teerlink, and Rick Graham briefed the Council on funding for Capital Improvement Programs; specifically, the Fire Station in Sugarhouse, the impact fees for the McClelland Trial, and limiting an extension of the 300 South protected bikeway. Lt . Teerlink said the Police Department would need funding for additional manpower to staff the police space in the Fire Station. #4 . 6:19:43 PM WILL BE BRIEFED ON A PROPOSAL TO DESIGNATE A LOCAL HISTORIC DISTRICT (LHD) IN THE YALECREST COMMUNITY PURSUANT TO PETITION NO. PLNHLC2013-00816. The boundaries for the proposed district include homes located on the north and south sides of Harvard Avenue (1125 South) between 1700 East and 1800 East. (Petitioner Kelly Marinan) View Attachments Nick Tarbet, Cheri Coffey, Joel Paterson, and Michaela Oktay briefed the Council on the application to designate the Yalecrest Community as a Local Historic District. Councilmember Luke recommended this issue be scheduled for a public hearing on November 18, 2014 and be voted on at the November 25, 2014 meeting. #5. 6:14:21 PM INTERVIEW GREGORY BAMBO PRIOR TO THE CONFIRMATION OF HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD. Councilmember Luke stated that Mr. Bambo had previously been appointed to the Police Civilian Review Board, however, had not been interviewed. #6. 6:15:29 PM INTERVIEW THE FOLLOWING PEOPLE PRIOR TO CONSIDERATION OF THEIR APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENT PROGRAM ADVISORY BOARD. a) DONALD L. BUTTERFIELD b) MIKE WALTON Councilmember Luke said Mr. Butterfield and Mr. Walton' s names would be forwarded to the Consent Agenda for formal approval . #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. No discussion was held. #8 . REPORT OF THE CHAIR AND VICE CHAIR. This item was not held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. This item was not held. The meeting adjourned at 7 : 06 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 21, 2014 . ca November 4, 2014 The City Council met in Work Session on Tuesday, November 4, 2014, at 2 : 16 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Excused: Councilmember Lisa Adams Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Jennifer Bruno, Deputy Council Director; Gina Chamness, Budget Director; DJ Baxter, Redevelopment Agency Director; Russell Weeks, Council Senior Policy Analyst; Nick Tarbet, Senior Public Policy Advisor; Marco Kunz, Senior City Attorney; Larry Bowers, Airport Operations Manager; Jan Aramaki, Council Policy Analyst; Ben Luedtke, Council Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Sean Murphy, Council Policy Analyst; Nole Walkingshaw, Manager of Institutional Engagement; Jessica Thesing, Economic Development Manager; Cheri Coffey, Assistant Planning Manager; Casey Stewart, Senior Planner; Michaela Oktay, Planning Manager; Julianne Sabula, Streetcar Program Manager; Robin Hutcheson, Transportation Director; Orion Goff; Building Services Manager; Alden Breinholt, Operations Division Manager; Mary Beth Thompson, Finance Revenue Manager; Bridget Stuchly, Sustainability Outreach Coordinator; Ryan McFarland, Property Manager; Mary DeLaMare-Schaefer, Deputy Community & Economic Development Director; Mike Akerlow, Housing and Rehabilitation Director; and Cindi Mansell, City Recorder. Others in Attendance: Scott Riding, Managing Partner of Y2K Analytics Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 16 p.m. AGENDA ITEMS #1 . 2:16:16 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 1 FOR FISCAL YEAR 2014-15. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 budget, including funding for: staff to handle increased installation of fiber networks in the City, conversion of additional City fleet to electric vehicles, a program to harvest fruit from local fruit trees, maintenance of protected bike lands, and purchase of unused golf course property to be maintained as open space. View Attachments Jennifer Bruno, Gina Chamness, Mary Beth Thompson, Ryan McFarland, Mary DeLaMare-Schaefer, Mike Akerlow, Robin Hutcheson, Bridget Stuchly, and Alden Breinholt briefed the Council with attachments . Ms . Bruno explained Administration had recommended 52 proposed adjustments totaling $44, 144, 312, including a net total of $999, 979 . 30 in expenditures from General Fund balance . She referenced the FY 2014 Revenue Update . Inquiry was raised as to status of fund balance, with Ms . Chamness stating this was the first year that had increased the fund balance in terms of surplus revenue as well as savings on the expense side . She said it had been typically in the 11% range and 13% was projected. Inquiry was raised regarding reduced revenue associated with fines and forfeitures . Ms . Thompson said this was due to parking tickets and the inability to enforce them on expired meters at certain periods of time due to technical problems with the pay stations during March-June . She said there was also a decline in traffic violations . Inquiry was raised as to whether this moving violation decline was a trend or if administrative policy or approach had resulted in change . Ms . Thompson said she would follow-up on that information. Inquiry was raised as to the request for $221, 000 from the General Fund for Project Docs application hosting software, whether cost savings had been calculated to the private sector, and whether the hosting costs would remain as a continued General Fund expense . Ms . Gust-Jenson said the overall City needs far outweigh the existing technology resources and the Council might at some point want to schedule a briefing on status, model, and internal versus external services . She said the suggestion was not to delay this funding because of upcoming construction needs but to hold off on additional requests pending a briefing because there were many needs and not enough resources . Inquiry was raised regarding the Fruit share SLC Green Program, or $35, 000 (Refuse Fund) ongoing request for the next three years, with funding sustainability anticipated in 2018 . Ms . Stuchly discussed the challenges associated with the health of trees and evaluating how to move forward. She said when conducting national research, it was found sustainability improved by charging a small fee for residents to enroll to help cover the maintenance of those trees . She said this involved additional partnerships and services that offer fruit tree pruning to enable healthier and additional fruit . She said a survey was conducted and many indicated they would be willing to pay a small fee . Councilmember Garrott said he felt it would be unknown if that fee would cause sustainability or result in the opposite effect . Discussion followed regarding continued/annual maintenance for bike lane striping for those other than protected, snow removal equity on sidewalks, annual maintenance estimates and suggested use for the golf parcels, sewer line repair, and the animal services contract term. Mr. Breinholt said the intent was to buy equipment to focus on protected bike lanes because they were narrower; the plan was to expand those out to additional bike lanes which were typically taken care of by plow trucks . Councilmember Penfold said bike lane emblems were painted with one-time funding and requested the emblems, bike lane and crosswalk striping become captured in annual maintenance budgets . Councilmember LaMalfa said he wanted to ensure funding to provide for golf parcel continued maintenance at the minimum standard or level required for all properties; he specifically referenced the property along the Jordan River Parkway from 1700 - 2100 South. Mr. McFarland said staff evaluated the west side of Forest Dale Golf Course property at a higher rate because it was assumed it would be sold as public lands zone instead of Open Space, whereas the other properties were not being considered for zone increases at this time. It was stated that raccoon remediation was not included in the animal services contract. Discussion followed regarding the citywide public opinion survey. Scott Riding said the survey audience was intended for addressable Salt Lake City households and there was no way to randomly sample the homeless residents . He described typical methodology (youngest household member) and said the most important aspect was to reflect random population sampling; he described the costs and benefits of phone versus mail response and online follow-up as representative of dual-mode sampling in effort to illustrate comparison. He further referenced the variety of languages, including Spanish, and methodology geared towards reducing costs to the City long term. Further discussion followed regarding the Council Office constituent tracking system, with Ms . Bruno stating the original plan was to begin with the Council Office and (depending on success and available funds) branch out to other departments . Ms . Gust-Jenson said previously, there was a lot of duplication of staff efforts, constituents receiving different information from different areas, a particular person not being available, inadequate public service, and the benefit would be to offer a more regulated tracking system. Inquiry was raised regarding the Liberty Park Master Plan, with Ms . DeLaMare-Schaefer stating this was a project headed by Public Services, Parks, and Planning. She said the intent was to continue with the Civic Engagement process to work with all departments to establish foundation information prior to establishing these master plans . Mr. Akerlow provided details as to the Kiewit Donation for outdoor multipurpose space at the Sorenson Unity Center. He outlined two options for how this money might be used to further the goals of the center and the City for environmental education. He said remaining funds would be raised through private sources/donations . A straw poll was conducted with unanimous support of the Sorenson Unity Center outdoor expansion to accommodate as many uses as possible (option to construct a larger outdoor shaded classroom pad) . A straw poll was conducted with unanimous support to apply for the Food Insecurity Nutrition Incentive Grant and committing to spend $60, 000 from the Sustainability Fund if the grant was awarded. Ms . Bruno addressed the Green Bike expansion ($75, 000 - General Fund) . She said recently, the RDA considered a budget request towards expansion of the system through installation of new station locations . Councilmember Penfold had requested Council consideration of general fund money toward the expansion as well . Ms . Hutcheson said no operating funds had been requested and the model was public/private partnership and private sponsorship was primarily what was used for the operation system. Councilmember LaMalfa addressed the success of the HIVE pass and inquired if the Council was amenable to tie some type of pass access with the Green Bike program (such as free bike rides) . Councilmember Penfold said the RDA had expressed willingness to make that work and he would be amenable with combining passes or offering gifts . Staff was asked to respond with ideas or information in this regard. Discussion followed regarding the Eve Celebration and $25, 000 request from Downtown Alliance . Ms . Bruno said funding would help build a device to mark the end of the Eve Celebration; the device would replace the traditional fireworks display from previous First Night and Eve Celebrations . Councilmember Garrott suggested a Legislative Action to ban future fireworks displays and improve air quality. Ms . Gust-Jenson said staff understood there was unanimous Council support to address the use of lethal force and Sexual Assault Processing issues . She said these issues have a strong mix of Administrative and Legislative components; Council Staff was ready to begin working with Administration for them to weigh in on which of these tools would be best. She said this would most likely result in a combination of three-four approaches which would require a great deal of Administrative input . She said Council Staff had identified tools and then paved the way to identify barriers, as well as potential costs . She requested Council permission for Staff to begin working with Administration. Councilmember Garrott said he wanted to retain the idea of building a crime lab on the list of options . Councilmember LaMalfa said there were two other items suggested (audit and training) ; Ms . Gust-Jenson said it was likely there were Council resources for the audit and Staff would return with the rape kit issue basic scope to determine understanding. #2 . 3:40:42PM HOLD A FOLLOW-UP BRIEFING ON PROPOSED CHANGES TO THE CITY' S GROUND TRANSPORTATION REQUIREMENTS, SPECIFICALLY RELATING TO TRANSPORTATION NETWORK COMPANIES, SUCH AS UBER AND LYFT, WHICH USE MOBILE INTERNET APPLICATIONS TO CONNECT PASSENGERS WITH DRIVERS. THE PROPOSAL WOULD: View Attachments • allow "transportation network companies" to operate in Salt Lake City. Uber and Lyft are examples of transportation network companies . • require all ground transportation businesses : o to carry the same level of commercial liability insurance and name Salt Lake City as an additional insured party; o to have drivers undergo the same background checks; and o to have vehicles undergo the same City vehicle inspections . • eliminate the 30-minute pre-arrangement requirement for ground transportation vehicles . • eliminate the $30 minimum fee for limousine services . • Allow on-demand service for ground transportation companies except at the Salt Lake City International Airport - for destinations within Salt Lake City. On-demand service at the airport for destinations outside Salt Lake City will continue to be allowed. Russell Weeks, Marco Kunz, Larry Bowers, and Margaret Plane briefed the Council with attachments . Mr. Weeks said previous reports and discussions about proposed amendments to Salt Lake City' s ground transportation ordinances have revolved around the current ordinances and proposed amendment requirement that ground transportation companies provide $1 . 5 million in commercial liability insurance for each ground transportation vehicle . He said the new information involved five items : whether Transportation Network Companies should be allowed to operate within Salt Lake City; the status of insurance related to the City Council' s discussion; figures pertaining to fees charged ground transportation companies; Better Business Bureau ratings; and a summary of points presented by W. Cris Lewis in his capacity as an economist advisor to Yellow Cab Utah. He clarified the proposed amendments pertaining to insurance were similar to Colorado and California State laws . A unanimous Straw Poll (5-0) was approved to allow Transportation Network Companies (TNC's) to operate in Salt Lake City. Councilmember Adams was excused and Councilmember Penfold was not present for the vote . Discussion followed regarding background checks and badge issuance based on threat assessment, the concept of offering a separate less-stringent badge, risk assessment, City liability, insurance requirements and how this could be handled as consistently as possible, the per-trip cost, background check, and licensing fees . Ms . Kunz said the concept of the driver and the company relationship should be separate; she said the Administration was concerned about adequate insurance to protect the public. Ms . Plane explained Risk Management was asked as to whether they could perform a risk assessment; however, there had been no claims for Salt Lake City specifically to consider or reference . She said in terms of the $1 . 5 million requirement that was a policy decision made four years ago when the City' s taxi cab ordinances were passed. She clarified the insurance requirement was for auto liability insurance to regulate the businesses as well as protect the public. Councilmember Garrott said he wanted to see the $1 . 5 million requirement lowered. A 4-1 Straw Poll was conducted to require all ground transportation businesses (including Transportation Network Companies) to carry the same level of commercial liability insurance as well as name Salt Lake City as an additional insured party at the level of $1. 5 million to match the proposed ordinance; Council Members LaMalfa, Mendenhall, Rogers, and Luke voted aye; Councilmember Garrott voted no. Councilmember Adams was excused and Councilmember Penfold was not present for the vote . The Council discussed FBI, TSA, and City requirements relative to background checks . Councilmember Garrott said he wanted to table the background check until a broader explanation could be provided. Mr. Bowers outlined standards across the board, including 33 types of disqualifying offenses (within 5 years) . Inquiry was raised as to whether there were other major disqualifiers besides crimes, with Mr. Bowers stating he could not answer to TSA screening practices . He said he did not have the numbers of those individuals who passed the FBI background test and then not the TSA required test; he said there were very few. Discussion followed that a different background system would most likely result in additional cost . A 5-1 Straw Poll was conducted to require drivers of all licensed ground transportation businesses (including Transportation Network Companies) , to undergo the existing background checks according to the current practice as written in the proposed ordinance. Council Members LaMalfa, Mendenhall, Rogers, Luke, and Penfold voted aye; Councilmember Garrott voted no. Councilmember Adams was excused. Discussion followed regarding the AVI charge for commercial vehicles with Ms . Kunz stating that was a cost recovery fee calculated each year and then balanced/trued up. She clarified the costs were carefully tracked, the AVI fee changed each year, the FAA required it . Mr. Weeks said this was an actual cost pass-thru fee born by the driver. Further discussion followed regarding process for vehicle inspections, with Ms . Kunz offering explanation regarding the numerator and denominator involved in the complex formula. A 5-1 Straw Poll was conducted to consistently require all ground transportation businesses to have vehicles undergo the same City vehicle inspections at the Airport, to follow the anticipated revenue- neutral recommendation, and for the ability to address the procedure should it result in potential Airport subsidization. Council Members LaMalfa, Mendenhall, Rogers, Luke, and Penfold voted aye; Councilmember Garrott voted no. Councilmember Adams was excused. A unanimous Straw Poll was conducted to eliminate the 30-minute pre-arrangement requirement for ground transportation vehicles. Councilmember Adams was excused. A unanimous Straw Poll was conducted to eliminate the $30 minimum fee for limousine services. Councilmember Adams was excused. A unanimous Straw Poll was conducted to support allowing on- demand service for all ground transportation companies except for the Salt Lake City International Airport to Salt Lake City destinations (outside the City be allowed to continue) ; and for Council consideration of the ordinance to be conducted on November 18, 2014. Councilmember Adams was excused. Councilmember Rogers inquired about requiring TNC' s to be ADA compliant. Mr. Weeks discussed differing requirements between City Code Sections 5 . 71 and 5 . 72 . Discussion followed regarding the ordinance most likely continuing to evolve or change as necessary. The Council requested Staff put together the ordinance for November 18, 2014 consideration. Mr. Weeks addressed emergency powers and the allowance of the department director to waive or impose restrictions in Chapters 5 . 71, 5 . 72, and 16 . 60 on a temporary basis, with the approval of the Mayor and upon notice to the City Council under certain conditions . Discussion followed as to whether Council approval should be included, and for the ability of the Council to consider the condition within 60 days . Mr. Weeks said the final item 5 . 72 . 405, regulation of taxi cab rates set by the City Council, shortens (from 6 months to 3 months) the ability for each taxicab business to file a statement regarding the adequacy of the existing maximum rates . #3. 5:36:42 PM DISCUSS OPTIONS FOR REGULATING HORSE-DRAWN CARRIAGES ON CITY STREETS. OPTIONS INCLUDE: View Attachments • Prohibiting horse-drawn carriage businesses from operating on City streets except for special events such as parades; or • Allowing carriage businesses to continue operating as detailed in current ordinance . Jan Aramaki, Ben Luedtke, and Jaysen Oldroyd briefed the Council with attachments . Discussion followed regarding there not currently being any operating carriage businesses within Salt Lake City, and Council consideration was requested regarding continuance . Staff reviewed the three proposed ordinances and potential impacts and timeframes involved. A unanimous Straw Poll was conducted to move forward with Ordinance Option 3 to prohibit horse drawn carriages on City streets unless connected with a special event or free-expression activity. Councilmember Adams was excused. Councilmember Luke said Council consideration would be for a public hearing and potential action to be scheduled for November 25, 2014 . #4 . 5:52:16 PM RECEIVE A STATUS UPDATE ON THE CITY' S WORK WITH GOOGLE FIBER TO EXPLORE BRINGING THE HIGH-SPEED BROADBAND NETWORK TO SALT LAKE CITY RESIDENTS. View Attachments Mary DeLaMare-Schaefer, Jessica Thesing, Sean Murphy, and Nole Walkingshaw briefed the Council with attachments . Ms . Thesing said Staff was awaiting response that tentatively should be relayed before the first of the year. She said the intent of Google was to announce all of the cities at the same time; should Salt Lake City be selected, the Council would have opportunity to review and approve the franchise licensing agreement . Inquiry was raised that beyond an increased level of service, what other considerations were important for government to pay attention and protect consumers . Mr. Walkingshaw said other providers were not going to just roll over; there would be competition amongst providers . Further discussion followed regarding infrastructure and pricing to be made available . Discussion followed regarding the two new positions requested within Community & Economic Development to broadly oversee information and construction management of large infrastructure projects such as Google Fiber. Ms . DeLaMare-Schaefer said these types of positions were useful internally as well as within the community, and the intent was not to begin a project with this magnitude without knowing the expectations . Ms . Thesing added the Google Fiber process provided insight of what could be expected for these types of technology requests, and Staff was trying to get ahead of the game and have people in place to deploy the best service possible . Ms . DeLaMare- Schaefer said the desire was to start thinking about how to best be a proactive voice and make an investment into the community rather than filling in by hiring consultants on an incident by incident (as- needed) basis . Councilmember Garrott requested staff provide additional information of different scenarios for expansion of commercial activity, infrastructure investment, disruption, construction, or scenarios as to what residents might expect from this type of project. Ms . Thesing said Staff would be happy to provide the information and expectation was for the new positions to be able to coordinate and assist in answering these questions . Councilmember LaMalfa expressed concern that the intended "Community Manager" position would not actually work with the community. Discussion followed regarding anticipated job duties, benefits, function, and abilities . #5. 6:22:00 PM DISCUSS PROPOSED BUS STOP AND BIKE SHARE STATION DESIGN GUIDELINES DEVELOPED AND IMPLEMENTED BY THE ADMINISTRATION. As new bus stops and bike share shelters are built in the City, the guidelines will be applied to improve the comfort of transit customers and enhance the urban design of the City. The purpose of this discussion was for the Council to share ideas and refine the design guidelines, which will continue to be modified through the upcoming Transit Master Plan process. View Attachments Nick Tarbet, Casey Stewart, Michaela Oktay, Cheri Coffey, Julianne Sabula, and Robin Hutcheson briefed the Council with attachments . Discussion followed regarding non-binding UTA standards in comparison to these City guidelines, potential for investing in transit stops, placement, setback, massing, remaining flexible, assisting or impeding users, advertising, potential for stop or station naming rights, guidelines utilized by other entities, fee waivers for construction on City right-of-way etc. A unanimous Straw Poll was conducted to request City Administration support aggressive expansion of bus stop amenities, consider barriers and opportunities available. Councilmember Adams was excused. #6. 3:29:43 PM RECEIVE A BRIEFING FROM ADMINISTRATION REGARDING A RECOMMENDED TWO YEAR EXTENSION TO THE SUGAR HOUSE PROJECT AREA. This requires the consent of the City and the other taxing entities through an interlocal agreement. Also, the RDA staff was recommending the execution of a Payment Confirmation Agreement with the City and the other taxing entities to resolve an issue raised regarding tax increment payments for last year and this year. View Attachments DJ Baxter briefed the Council with attachments . Councilmember LaMalfa expressed concern relative to balance and growth, the risk of extending a project area and not following through with commitment, and potential criticism for extension of project areas . He said the practicality was related to growth and depreciation, not necessarily loss of revenue but failure to grow. He discussed the increase in construction across the City, new growth, typical expectations for reduction due to personal property details, etc. Mr. Baxter said the extension could only occur with the cooperation of the Taxing Entity partners; he said meetings were scheduled and Staff was optimistic there would be support. #7 . 6:42:05PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 14-5 for announcements. #8 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 48 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 4, 2014 . clm November 18, 2014 The City Council met in Work Session on Tuesday, November 18, 2014, at 5 : 20 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Kyle LaMalfa, Erin Mendenhall, Charlie Luke, Lisa Adams, James Rogers, Luke Garrott, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Benjamin Luedtke, Council Constituent Liaison/Legislative Project Coordinator; Chris Burbank, Police Chief; Rick Graham, Public Services Director; Alden Breinholt, Public Services Operations Director; Allison Rowland, Council Public Policy Analyst; Margaret Plane, City Attorney; Rusty Vetter, Deputy City Attorney; Robin Hutcheson, Transportation Director; Mary Beth Thompson, Revenue Analyst/Audit Manager; Jaysen Oldroyd, Senior City Attorney; Benjamin Roberts, Public Services Compliance Program Director; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 5 : 56 p.m. AGENDA ITEMS #1 . 6:28:44 PM RECEIVE A WRITTEN BRIEFING FROM THE ADMINISTRATION ABOUT ISSUES AFFECTING THE CITY THAT THE STATE LEGISLATURE MAY ADDRESS DURING ITS 2015 SESSION AND DISCUSS COORDINATION AND COMMUNICATION ON THE CITY' S LEGISLATIVE APPROACH. View Attachments No discussion was held. #2 . 6:28:51 PM RECEIVE A BRIEFING ON A PROPOSED INTERLOCAL AGREEMENT WITH THE COUNTY TO FUND TWO BIKE PROJECTS. The County awarded the City $145, 000 to create protected bike lanes on 300 South and widen bike lanes and add shared lane markings on Sunnyside Avenue. (Item D1) View Attachments Jennifer Bruno and Robin Hutcheson briefed the Council with attachments . Comments included utilizing durable products that require less maintenance, protected bike lane construction/maintenance, and product testing. Councilmember Penfold requested that funding for re-painting bike lanes/amenities be incorporated in the City' s annual general fund budget to insure re-painting projects were not ignored. Ms . Hutchison said she would follow-up with the Streets Division. Ms . Bruno said this item was on the formal agenda for consideration. #3. 5:56:37PM RECEIVE A BRIEFING ON PROPOSED CHANGES TO THE CITY' S SOLID WASTE AND RECYCLING REGULATIONS. The proposed changes include requiring businesses and multi-family complexes to establish recycling programs, and a graduated fine schedule for noncompliance with refuse, recycling and green waste collection laws. View Attachments Item was pulled. #4 . 5:56:48 PM RECEIVE A BRIEFING ABOUT THE POLICE DEPARTMENT' S METRO SUPPORT BUREAU, WHICH FOCUSES ON CRIME IN THE AREA BOUNDED BY NORTH TEMPLE TO 700 SOUTH AND FROM INTERSTATE 15 TO STATE STREET. The Police presence is focused on addressing high crime and connecting homeless individuals with service providers. View Attachments Chief Burbank and Jennifer Bruno briefed the Council with attachments . Ms . Bruno said the Metro Support Bureau was a new program which started in early July, 2014 and Chief Burbank was in attendance to update the Council on the program' s progress . Comments included one-third of the department' s resources utilized in the downtown area, increased narcotic trafficking, heroin epidemic, increased drug cartel activity, service levels increased Citywide, drug dealers hide among homeless population, utilize grant to assist homeless, demand for narcotics needs to be addressed to make progress, drug supply would always be available to meet demand, increase safety perception, identify next location to focus on, track juvenile offenders, systemic problem with judicial system, consequence of selling narcotics not significant so dealers end up right back on the streets, 500 of criminals arrested in the City are not local residents, 48% of victims live outside the City, large commuter population puts extra demand on resources, enforcement in one area drives criminals/crime to other areas, increased spice use/hard to detect, and drug legalization issues . Councilmember Luke thanked Chief Burbank for the update . #5. 6:35:56 PM RECEIVE A BRIEFING ABOUT MAIL-IN VOTING. THE CITY PLANS TO HAVE A VOTE BY MAIL SYSTEM IN PLACE FOR THE 2015 MUNICIPAL PRIMARY AND GENERAL ELECTIONS. The briefing will include information about anticipated cost and changes that will need to happen to create the new system. The experience of Utah municipalities that held vote by mail elections in 2014 will also be presented. View Attachments Cindi Mansell and Ben Luedtke briefed the Council with attachments . Comments included voter turnout issues, cost issues, mistakes in vote-by-mail versus electronic balloting, additional polling locations for people to vote in person, controversy about potential for increased/decreased voter turnout, novelty effect, vote- by-mail provides better opportunity for public involvement, eliminate barriers which discourage people from voting, and vote-by-mail provides time to be deliberate about choices . Councilmember Garrott requested information about other municipalities or counties that chose to pay return postage during the past election. Councilmember Adams said the City needed to make it as easy as possible for people who wanted to vote in person by having polling locations conveniently located and accessible . Councilmember Luke requested cost information for running a vote- by-mail election and what additional costs would be to provide return postage . He also requested cost information for the 2011 and 2013 elections . Councilmember Garrott requested a cost comparison between the "opinion question" ballot process and a vote-by-mail process . #6. 6:48:34PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #7 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #8 . 5:23:49PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (c) TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, IN KEEPING WITH UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember Garrott moved and Councilmember Rogers seconded to enter into Closed Session to discuss pending or reasonably imminent litigation, Utah Code §52-4-205 (1) (c) , and Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Penfold, LaMalfa, Rogers, Adams, and Garrott voted aye . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Jennifer Bruno, David Everitt, Rick Graham, Alden Breinholt, Allison Rowland, Rusty Vetter, Robin Hutcheson, Mary Beth Thompson, Jaysen Oldroyd, Benjamin Roberts, and Scott Crandall . The Closed Session adjourned at 5 : 50 p.m. The Work Session adjourned at 6 : 57 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 18, 2014 . sc November 25, 2014 The City Council met in Work Session on Tuesday, November 25, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Deputy Council Director; Brian Fullmer, Council Constituent Liaison/Budget Analyst; Chris Burbank, Chief of Police; Ben Luedtke, Council Constituent Liaison/Public Policy Analyst; Gina Chamness, Budget Director; Mike Akerlow, Director of Housing and Neighborhood Development; John Spears, Executive Library Director; Larry Bowers, Airport Operations Manager; Mary Beth Thompson, Payroll/Accounting; Jaysen Oldroyd, Senior City Attorney; Russell Weeks, Council Senior Policy Analyst; Marco Kunz, Senior City Attorney; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; and Beverly Jones, Deputy City Recorder. Others in Attendance: Christine Richman of GSBS Richman Consulting. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 08 p.m. AGENDA ITEMS #1 . 2:09:09 PM RECEIVE A WRITTEN BRIEFING ABOUT THE QUARTERLY REPORT FOR STREET LIGHTS IN SALT LAKE CITY. The report details efficiency upgrades and potential restoration work. View Attachments Councilmember LaMalfa requested that future quarterly reports for street lights include what is upcoming and what had already been completed. #2 . RECEIVE A WRITTEN BRIEFING ABOUT THE REFUNDING (SIMILAR TO REFINANCING) OF THE CITY' S GENERAL OBLIGATION BONDS THAT WERE ISSUED FOR VARIOUS PROJECTS. The bonds were approved by voters in 2003. Projects included the Regional Athletic Complex, Open Space projects, and more. The process of refunding is common with City bonds and results in cost savings to City property tax payers. View Attachments No discussion held, written briefing only. #3. RECEIVE A FOLLOW-UP BRIEFING ON: a) 2:09:57 PM TRAINING ON MINIMIZING USE OF LETHAL FORCE. Discussion will include the Police Department's record in avoiding and minimizing the use of lethal force and related training curriculum. The Council requested this briefing to ensure Salt Lake City Police Officers are provided with adequate training to avoid and minimize the use of lethal force when encountering aggressive humans or animals. View Attachments Ben Luedtke, Brian Fullmer, and Police Chief Chris Burbank briefed the Council from attachments . Comments included a new training simulator, de-escalation techniques, non-compliant individuals, fire arms proficiency, and dealing with protest groups and animals . b) 2:50:14 PM IMPROVEMENTS TO PROCESSING SEXUAL ASSAULT EVIDENCE COLLECTION KITS. Discussion will include the status of sexual assault evidence collection kit (rape kit) processing. The briefing will also include information about the backlog of kits, testing costs, and options for testing at the State Crime Lab and other labs. View Attachments Ben Luedtke, Brian Fullmer, and Police Chief Chris Burbank briefed the Council from attachments . Councilmember LaMalfa stated they had settled on five principals in their last meeting: 1) processing of the older rape kits; 2) more training for officers; 3) funding for process improvement; 4) auditing the system of justice (recognizing that the goal is justice for victims of sexual assault) ; and 5) new tools for prosecutors . Councilmember LaMalfa said some of these items would be addressed with Budget Amendment No. 1 . He said $300, 000 had been proposed for untested Code R kits which would be used for DNA testing for all crimes . He asked about the $120, 000 for the forensic scientist . Chief Burbank said that was in negotiation with the State to have a dedicated forensic individual to process these kits; he said that was a placeholder. Ms . Gust-Jenson said they wanted to try and put the money in the place where it was needed most, and the Administration could come back with a recommendation. Councilmember LaMalfa asked about funding for training. Chief Burbank said he did not know what it was and he had requested some immediate feedback, and wanted to identify some areas where the department could implement training. #4 . 3:08:35 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 1 FOR FISCAL YEAR 2014-15. Budget amendments happen several times each year to reflect adjustments to the city's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 budget, including funding for: staff to handle increased installation of fiber networks in the City, conversion of additional City fleet to electric vehicles, a program to harvest fruit from local fruit trees, maintenance for protected bike lands, and purchase of unused golf course property to be maintained as open space. View Attachments Jennifer Bruno, Gina Chamness, Mike Akerlow, John Spears, and Christine Richman briefed the Council from attachments . Ms . Bruno said the first item was a placeholder because details needed to be worked out on funding for the 9-Line and West Salt Lake Master Plan implementations . She said the Council had expressed an interest in growing and improving all parts of the City. She said she proposed that as part of adopting the Master Plans they include a request for Administration to estimate what it would take to fund the improvements outlined in the plans . Councilmember Penfold said he was intrigued with Councilmember LaMalfa' s proposal that outlines priority of the identified projects, includes the estimated cost, and funding options . He said he was concerned about pulling out budget amendment money for specific projects if they had not gone through a competitive or prioritization process . Councilmember Rogers said the Council could implement the Master Plan and the Redevelopment Agency could help finance and implement the projects . Ms . Bruno said they could ask Community and Economic Development what it would take to look at both of the plans and include cost estimates to those implementations . She said a legislative intent might express what the goal was of allocating specific money. She said if the Council wanted to reallocate money that was allocated during CIP, that would be an action the Council could take during the budget amendment. She said the Council could include contingencies to express the Council' s intent of what it would be used for. Straw Poll Taken: • Whether the Council should consider a legislative intent formally asking the Administration to study the possibility of a funding mechanism and establish a timeline and specific projects for what those funding mechanisms could be issued and used for with the understanding that this might be a new process which Planning used moving forward to implement the master plans. All Council Members were in favor. Councilmember Luke said the next item was from Councilmember LaMalfa for the Flower Festival . Councilmember LaMalfa said he thought the City should embrace the time during Conference and encourage conference-goers to come and participate and explore the rest of the City and downtown. He said the Downtown Alliance had agreed to pursue this type of festival and also agreed to find matching money. Councilmember Adams said she wanted to include the LDS Church properties that have such great gardens . Straw Poll Taken: • To fund the Flower Festival for 2015 with partners and sustainability. All Council Members were in favor. Councilmember Rogers said the next item was to fund the majority of a track at the Rose Park Elementary School . He said the school had been trying to do this for the past two years . He said the case study said 74% of Rose Park residents were likely or highly likely to use a walking path trail on the Rose Park Elementary School campus . He said this was a one-time funding source of $100, 000 . He said it would be maintained by local groups and public groups as well as the Salt Lake City School District . He asked for the Council' s support on this issue . Councilmember Penfold said historically, the Council had challenges getting the School District to allow public use of their facilities . He said this would be a great opportunity for the School District to extend a willingness to communicate with parks regarding availability to utilize these resources when school was not in session. Straw Poll Taken: • Funding for track at Rose Park Elementary School for open public use, hours of operation, and all season maintenance by the School District; and encourage the School District to look at other opportunities to open other facilities in this same manner. All Council Members were in favor. Councilmember Luke said the next items were issues related to homeless services . Mr. Akerlow said there were two proposals : one was for increased foot patrol in the Rio Grande/Gateway Energy Solutions Arena area, and the second proposal was a Director for a Commission regarding shelter services . Mr. Akerlow said that Elizabeth Buehler, Outreach Programs Director and Fred Ross, Deputy Police Chief, had been meeting with business owners in the Gateway and Energy Solutions Arena area. He said that business owners have requested there be increased foot patrol in the area during the holiday season. He stated the business owners feel it would strengthen and create a safer environment in that area. They are requesting four shifts from 10 : 00 a.m. to 10 : 00 p.m. for three weeks during the holiday season. The second request was for a Director of a Commission that the Mayor is putting together to discuss the shelter location and configuration. This would be a group made up of public leaders, business leaders, property owners, and service providers to discuss the shelter. He stated they are asking for $60, 000 to fund a director or a manager of that commission to conduct the meetings, make sure that people are coordinating, and work with the commission members . Mr. Akerlow stated that they would be looking at a third party contract. Councilmember Penfold asked how long this commission will meet; and Mr. Akerlow answered that they would start January of 2015 and be completed by November 2015 . Councilmember Mendenhall asked how Ms . Buehler will work with the proposed commission and what her role would be. Mr. Akerlow said they would be heavily involved with proposals and getting them information. Councilmember Mendenhall requested that Mr. Akerlow let them know what their needs are in other areas such as staff support of the new Commission and bandwidth. Councilmember Rogers asked how the foot patrol differs from the existing metro unit and whether foot patrol was necessary after allocation of the metro officers to that unit. Mr. Akerlow said that it was a capacity issue and additional staff was needed at the Energy Solutions Arena. Council Member Rogers asked whether the Gateway and the Energy Solutions Arena should be paying for increased patrol . It was stated that they had been asked and have not committed to do that. Councilmember Garrott asked for the budget amounts to be specified again. Mr. Akerlow stated the budget amount for the police was $55, 440 for three weeks of overtime pay and the commission director would be $60, 000 . He clarified that the officers would be patrolling the surrounding streets as well; this was not only for mall patrol . He stated they would base their success off of the feedback from the business owners . Ms . Bruno stated the next item was an amendment to the Library Budget, a proposal to keep the main library open 24 hours a day, 7 days a week. The budget impact for slightly over the half year would be about $300, 000 which has been fundraised and would be donated. She stated the process would be to accept the donation then establish the expenditure authority. Mr. Spears said the library was approached two months ago about how they provided services to a very specific sub-population in Salt Lake City. He stated that this did not only involve the homeless, this involved second and third shift workers, students at the University, and anyone else who cannot make it into the library from the hours of 9 : 00 a.m. to 9 : 00 p.m. He said the funders have committed to raise money to do a two-year pilot project . Councilmember Penfold asked Mr. Spears as to whether a successful pilot would result in incorporating operating funds in the Library Budget . He asked if they do incorporate this in their budget, what would the anticipated annual cost would be . Mr. Spears stated they are doing a feasibility study and a cost analysis . Councilmember Penfold asked if this would be the entire library being kept open or parts of the library. Mr. Spears answered they would at least look at the first floor which includes circulation, audio visual, the popular materials browsing collection, and the technology lab. He said the second floor may be included which was fiction, teen, and periodicals . He stated that they would not open any more of the library at this point . He said they would approach their tenant (The Salt Lake Roasting Company) to see if they would like to remain open as well . Councilmember Garrott asked if the $1, 000, 000 for future funding accounts for the operating expenses of the two new branches plus this $600, 000 per year to extend operating hours . Mr. Spears acknowledged the projections already account for the Glendale and Marmalade Branches, and $1, 000, 000 was $600, 000 with $400, 000 additional to show that it can be done . Straw Poll Taken: • Support accepting funding for 24/7 hour library proposal. All Council Members were in favor. Ms . Bruno stated that the next budget amendment item was additional space for the Crime Lab and Evidence Storage Facility. Ms . Chamness stated that they had right of first refusal for space that had become vacant and this funding would allow for them to lease that space . Ms . Bruno stated the final item was a . 5 Full Time Employee Grant Management position. Ms . Chamness said that for the last decade, Housing and Neighborhood Development (HAND) has managed all grants in the City except the Police Department and the Airport . She said with the retirement of some key staff, the proposal was to shift that responsibility for citywide grant management not tied to Housing and Urban Development grants from HAND to Finance . She stated this would free up a portion of that FTE in HAND to really work within the Community Development Block Grant Program. That would require an additional half FTE in finance so that they can put together a full position to perform this important function citywide . Ms . Chamness said there would be a discussion and public hearing next week. #5. 4:47:16 PM HOLD A BRIEFING ABOUT PROPOSED CHANGES TO THE CONSOLIDATED FEE SCHEDULE, INCLUDING FEE CHANGES FOR TRAFFIC SCHOOL AND NEWS RACKS. View Attachments Gina Chamness, Mary Beth Thompson, and Jaysen Oldroyd briefed the council from attachments . Mary Beth Thompson said there are changes in the wording of the following: traffic school tiers, zoning and planning fees, and building permit calculations . #6. RECEIVE A BRIEFING AND DISCUSS OPTIONS RELATING TO HEIGHT LIMITS, COMMERCIAL USES ON UPPER FLOORS, LIMITING BUILDING TYPES ON SOME STREETS AND OTHER ITEMS RELATING TO THE PROPOSED SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENTS. Item not discussed. #7 4:51:27 PM HOLD A FOLLOW-UP BRIEFING ON PROPOSED CHANGES TO THE CITY' S GROUND TRANSPORTATION REQUIREMENTS. THE PROPOSAL WOULD: • allow "transportation network companies" to operate in Salt Lake City. Uber and Lyft are examples of transportation network companies . • require all ground transportation businesses : o to carry the same level of commercial liability insurance and name Salt Lake City as an additional insured party; o to have drivers undergo the same background checks; and o to have vehicles undergo the same City vehicle inspections . • eliminate the 30-minute pre-arrangement requirement for ground transportation vehicles . • eliminate the $30 minimum fee for limousine services . • allow on-demand service for ground transportation companies except at the Salt Lake City International Airport - for destinations within Salt Lake City. On-demand service at the airport for destinations outside Salt Lake City will continue to be allowed. View Attachments Russell Weeks, Marco Kunz, and Larry Bowers briefed the Council from attachments . Russell Weeks reviewed the possible motions and alternatives that could be considered. Councilmember Mendenhall stated that she understood that seatbelts were part of the appearance inspection which are not a part of the State Safety and Emission Inspection. Councilmember Garrott and Adams confirmed. Councilmember Rogers stated that only a handful of counties in the state of Utah require emissions; he said that Summit and Wasatch do not . He said if the City desires to improve the air-quality, there was the need to make sure that these vehicles are taken care of and not polluting the air. Discussion followed regarding the process for voting and the concept to vote on each motion individually. Councilmember Luke requested another motion pertaining to requiring an Emissions Inspection. Mr. Weeks said staff would prepare and bring the ordinance back at a later date . #8 . 6:02:49PM INTERVIEW KEVIN S. PARKE PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD. The Council interviewed Kevin S . Parke prior to consideration of his appointment to the Police Civilian Review Board. Councilmember Luke said Mr. Parke' s name was on the Consent Agenda for formal consideration. #9. 6:07:18PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. #11 . 6:12:33 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (d) TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, IN KEEPING WITH UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember Garrott moved and Councilmember LaMalfa seconded to enter into Closed Session to discuss the purchase, exchange, or lease of real property, Utah Code §52-4-205 (1) (d) , and Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, Penfold, LaMalfa, Rogers, Adams, and Garrott voted aye . See File M 14-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Jennifer Bruno, David Everitt, Ryan McFarlane, Gina Chambers, Robin Hutcheson, Mike Akerlow, Rick Graham, Alden Breinholt, Allison Rowland, Rusty Vetter, Mary Beth Thompson, Jaysen Oldroyd, Benjamin Roberts, and Beverly Jones . The Closed Session adjourned at 6 : 21 p.m. The Work Session meeting adjourned at 6 : 21 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 25, 2014 . bj /ns December 2, 2014 The City Council met in Work Session on Tuesday, December 2, 2014, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Margaret Plane, City Attorney; Stephanie Duer, Public Utilities Water Conservation Program Coordinator; Thomas Ward, Public Utilities Deputy Director; Jill Love, Mayor' s Deputy Chief of Staff; Lynn Pace, Mayor' s Senior Advisor/Utah League President-Elect; Russell Weeks, Council Senior Policy Analyst; Ralph Becker, Mayor; Scott Freitag, Fire Department Emergency Communications Director; and Beverly Jones, Deputy City Recorder. Others in Attendance: Sim Gill, Salt Lake County District Attorney; Martin Jensen, Salt Lake County Parks and Recreation Director; Callie Birdsall, Salt Lake County Parks and Recreation Communications/Public Relations Manager, Holly Yocum, Salt Lake County Parks and Recreation Community Services Associate Director; John Spears, Executive Library Director, and Andrew Shaw, Library Communications Manager. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . 2:12:58 PM RECEIVE A PRESENTATION FROM SALT LAKE COUNTY DISTRICT ATTORNEY SIM GILL ABOUT HOW THE COUNTY DISTRICT ATTORNEY' S OFFICE PROCESSES SEXUAL ASSAULT CASES, POTENTIAL IMPACTS RESULTING FROM RECENT/PROPOSED CHANGES TO THE CITY' S PROCESSING OF SEXUAL ASSAULT EVIDENCE COLLECTION KITS, AND OPPORTUNITIES FOR COLLABORATION. View Attachments Sim Gill briefed the Council with attachments . Comments included contributions, methodologies, multiple stakeholders, victim advocates, multi-jurisdictional partnerships/collaboration, procedural fairness, identify/address barriers, uniform approach, someone needed to spearhead process, educational opportunities/components, identify tools/training, policy/financial challenges, and annual training sessions . The Council expressed interest in working with the County Council, District Attorney' s Office, and other jurisdictions to address funding and other issues associated with the proposal . #2 . 3:09:33 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION ON THE UPDATED WATER CONSERVATION MASTER PLAN. The Plan reports on available water resources, system demands, conservation goals, and ways to increase conservation rates for Salt Lake City's water. The City has been successful with conservation, but with growth and climate changes, new conservation goals continue to be important. (Item H3) View Attachments Stephanie Duer and Tom Ward briefed the Council with attachments . Comments included plan updates every five years, water demands, alternative water sources, conservation efforts, system capacity, unintended consequences, gray/secondary water issues, secondary water study, public outreach component, acquire water rights, complex funding issues, improve efficiencies, potential tree damage, and grass research. Councilmember Luke thanked the department for their presentation. #3. 4:57:54 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING BUDGET AMENDMENT NO. 1 FOR FISCAL YEAR 2014-15. View Attachments Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 Budget, including funding for: • staff to handle increased installation of fiber networks in the City, • conversion of additional City fleet to electric vehicles, • a program to harvest fruit from local fruit trees, • maintenance of protected bike lands; and • purchase of unused golf course property to be maintained as open space. (Item C1) Jennifer Bruno and Jill Love briefed the Council with attachments . The following items were discussed: Item 4. Homeless Strategy Implementation (added in Administration' s 11/25/14 transmittal) a. (New Item A-22) Additional Police Overtime Foot Patrol Pilot Program - $55,440 . Ms . Love said this was a three week experiment to see what impact additional patrols would make . Comments included ability to measure outcome, perception/visibility of drug transactions, and solicit ongoing help from business community. b. (New Item A-22) Homeless services Leadership Commission Director - $60,000 . Ms . Love said implementation was scheduled in the next few weeks and the Commission would report back to the Council in approximately six-eight months . A-16: Golf Operating Fund Land - CIP - $975,218 . Discussion was held on constructing a fire station on golf property. Ms . Bruno said the proposal would just allow the General Fund to purchase property. She said the property would remain zoned open space and nothing could be built on it until the Council rezoned the property through the normal public process . A-18 : Increased Cost of New Animal Services Contract - General Fund - $79,800 . Councilmember Penfold said there was a question about current enforcement practices with County Animal Services that might impact the current contract . He asked if his proposal would impact the proposed funding request. Item starred for additional information. The Council instructed staff to pull the item if information was not available in time . A-20 : Citywide public opinion survey - General Fund - $20,000 . Councilmember LaMalfa said he was opposed. Councilmember Luke asked staff to pull the item out to be voted on separately. A-21 : Additional space for crime lab and evidence storage - Fund Balance - $33,146. A straw poll was taken with all Council Members voting in favor. A-22 : Homeless Strategy Implementation - $55,440 for additional police patrol Pilot Program and $60,000 for contract staff for Leadership Commission - Fund Balance. A majority of the Council was in favor of pulling the Homeless Strategy Implementation item out to be voted on separately. A straw poll was taken on funding the Leadership Commission item with all Council Members voting in favor. A-23: .5 FTE for Grant Management staff - Fund Balance - $35,000 . A straw poll was taken with all Council Members voting in favor. I-1 : Green Bike expansion - $75,000 . A straw poll was taken with all Council Members voting in favor. Councilmember LaMalfa requested adding a future condition that the value exchange would be equitable/fair. I-2 : Eve Celebration Fireworks alternative - $25,000 . A straw poll was taken with all Council Members voting in favor. I-3a-d: Code R Kit processing (various items) - $250,000 . A straw poll was taken with all Council Members voting in favor. I-3e: Use of Lethal Force Simulator - $150,000 . A straw poll was taken with all Council Members voting in favor. Councilmember Garrott requested that any items with conditions be spelled out in the ordinance . Councilmember Luke asked Ms . Bruno to restate conditions of the following items : 1 . Flower Festival funding: Condition of approval would be that the Downtown Alliance would raise matching money, and that it would be a priority of theirs to make this event sustainable in the long term. 2 . Rose Park Elementary Track: Condition of approval that the track be open to the public in reasonable non-school hours, and that they commit in writing to maintaining the track. Additionally, the Council encourages the School District to look at other opportunities for public use of school district facilities during non-school hours . A straw poll was taken with all Council Members voting in favor of the conditions for both items . Item 4-c. Library Fund Budget - Request for Pilot Project for Library to be open 24/7 - $300,000 for partial year. John Spears and Andrew Shaw briefed the Council . Mr. Spears said a needs assessment study was being conducted which would help identify appropriate services . Comments included safety/security issues, drug deals, mental health issues, potential to change the Library' s intended purpose, accessibility/sleeping issues, methods to track outcomes, and ensure Library' s mission was fulfilled. Councilmember Luke said the issue would be scheduled for a vote at the next meeting. #4 . RECEIVE AN UPDATE ON THE PROPOSED NEWSRACK ORDINANCE, WHICH WOULD INCREASE LICENSING FEES FOR NEWSRACKS AND WOULD MAKE THE CITY' S PROPERTY MANAGER RESPONSIBLE FOR REVIEWING PERMITS AND ENFORCING THE NEWSRACK ORDINANCE PURSUANT TO PETITION NO. PLNPCM2012-00793. Currently, the City's Zoning Administrator is responsible. (Petitioner - Mayor Ralph Becker) View Attachments Item pulled. #5. 4:07:40PM RECEIVE A BRIEFING ON THE FINDINGS OF A COUNTYWIDE ASSESSMENT THAT EXAMINED THE RECREATION AND PARK NEEDS OF RESIDENTS. View Attachments Martin Jensen, Callie Birdsall, and Holly Yocum briefed the Council with a PowerPoint Presentation/attachments . Comments included languages utilized in survey, customer priorities were walking, running, and biking trails, needs assessments would be conducted on individual amenities (i .e . golf, soccer, recreation, etc) , equity balance, five planning districts in place, denser per acre development, more creativity needed in programming space, Transvalley Corridor plans, complete Pratt Trail system and remaining portions of the Jordan River Trail, and off-leash parks . Councilmember Adams requested data gathered from zip codes 84016 and 84109 and asked that future surveys include these zip codes . Councilmember Mendenhall requested assessment information (including percentages) about whether or not the needs of City residents were being met according to national standards . Mr. Jensen said he would provide the information. Councilmember Garrott asked staff to send the County information on the City' s Transvalley Corridor plans so they could be included in future analysis/assessments . #6. 5:50:27PM HOLD A DISCUSSION REGARDING A RESOLUTION PROPOSED BY THE UTAH LEAGUE OF CITIES AND TOWNS AND SUPPORTED BY THE UTAH TRANSPORTATION COALITION SUPPORTING EFFORTS AT THE STATE LEGISLATURE TO INCREASE FUNDING FOR TRANSPORTATION AT THE LOCAL LEVEL. View Attachments Lynn Pace and Russell Weeks briefed the Council with attachments . Comments included public support/awareness campaign, adequate State funding to implement 2040 United Transportation Plan, City' s financial contribution, Council sponsor needed, policy perspective, dedicate a portion of transportation funding toward transit, municipal control of transportation options including transit, and air quality issues . Councilmember Luke said there were two parts to the proposal and suggested the Council only discuss the resolution. He suggested having the Legislative Subcommittee address the funding request regarding public education before further Council action was scheduled. (potential Council sponsor needed) Discussion was held on Council Members concerns about modifying the resolution to show support for the 2040 plan but also provide options for local municipalities to set their own priorities . Councilmember Luke said he wanted to place the item on the next agenda and asked staff to prepare ideas to discuss at that meeting. He asked Council Members to come prepared to talk about specific language and how/if to move forward with the resolution. #7 . 6:35:47 PM HOLD A DISCUSSION REGARDING A RESOLUTION FORWARDED BY THE SALT LAKE COUNTY COUNCIL OF GOVERNMENTS (COG) SUPPORTING A SINGLE COMPUTER-AIDED E-911 DISPATCH PLATFORM (CAD) AND CONSIDER ADOPTION OF THE PROPOSED RESOLUTION. View Attachments Councilmember LaMalfa and Scott Freitag briefed the Council with attachments . Comments included support for Request for Proposal (RFP) process between two 911 software vendors, counties needed to be on the same system, potential costs to move existing data if a new vendor was chosen, remove human element from system, statewide compatibility of CAD systems, and vendor to identify all potential costs prior to decision. Mr. Freitag said the City would have full costs and funding choices before a decision was made, potentially before the end of the Legislative Session. He said the consultant was available if Council Members wanted to meet with them. #8 . HOLD A DISCUSSION REGARDING THE POLICE EXECUTIVE RESEARCH FORUM (P.E.R.F. ) STUDY "DEFINING SUCCESS IN RESPONDING TO SEXUAL VIOLENCE. " The study will evaluate the Salt Lake City Police Department's processing of sexual offense cases. PERF is a nonprofit police research and policy organization that provides management services, technical assistance, and executive-level education to support law enforcement agencies. View Attachments Item pulled. #9. 6:27:11PM INTERVIEW JANA OSTLER PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE LIBRARY BOARD. (ITEM H1) Councilmember Luke said Ms . Ostler' s name was on the Consent Agenda for formal consideration. #10 . 6:32:20PM INTERVIEW LUCY E. HANSEN AND LANDON A. ALLRED PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE SUGAR HOUSE PARK AUTHORITY BOARD. (ITEM H2) Councilmember Luke said Ms . Hansen' s and Mr. Allred' s names were on the Consent Agenda for formal consideration. #11 . 6:45:23PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 14-5 for announcements . #12 . 6:51:33PM REPORT OF THE CHAIR AND VICE CHAIR. The Council recognized Beverly Jones, Deputy City Recorder, for 30-years of service with Salt Lake City and wished her well in retirement. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 53 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held December 2, 2014 . bj /sc December 16, 2014 (Press Conference-Prison relocation) The City Council of Salt Lake City, Utah, met for a Press Conference on Tuesday, December 16, 2014 at 10 : 39 a.m. at the Utah State Fairpark, 155 North 1000 West, Salt Lake City, Utah. The following Council Members were present : Kyle LaMalfa Charlie Luke James Rogers Erin Mendenhall Luke Garrott The following Council Members were absent: Lisa Adams Stan Penfold Others present : Angela Romero, State Representative/District 26 Conrad Jacobson, North Salt Lake City Council Brian Horrocks, North Salt Lake City Council Cindy Gust-Jenson, Council Executive Director; Ralph Becker, Mayor; and Cindi Mansell, City Recorder; were present. 10:39:30 AM Opposition - proposed Utah State Prison relocation within Salt Lake City Councilmember Luke thanked all those in attendance . He said the Salt Lake City Council was unanimously opposed to the two Salt Lake sites located north of the Salt Lake City International Airport and northeast of I-80 and 7200 West for five reasons : 1) both sites are relatively underdeveloped and would require street lights, snow removal, and other costly infrastructure investment which would most likely be shouldered by taxpayers; 2) flawed reasoning to move the current Draper facility to allow for high-tech, high-skill, high-wage development in that such would be better served closer to the International Airport; 3) 42% of Salt Lake City already being tax- exempt property from which no tax revenues are realized; 4) Downtown population more than doubles each day with the City already subsidizing these services; and 5) Salt Lake City was already home to plenty of correctional facilities and adding another one would be unfair. He encouraged the State Prison Relocation Commission to reconsider their site selection process to consider these issues, cost benefits to Utah residents, and whether or not a new prison was necessary. Councilmember Rogers, District 1, said both sites are in his District. He referenced the Utah slogan, "Life Elevated", and said entryways into the capital city lined with a prison would be devastating to tourism. He said it would severely impact economic development and recent developments such as the Youth Soccer Complex, Airport Redevelopment and construction upgrades . He encouraged prioritization and further consideration of community needs versus Prison Relocation needs . Councilmember LaMalfa, District 2, said he was also located on the west side . He said the entire process had considered the needs of so few against the needs of so many and was putting cities at odds against each other instead of focusing on the problem. He said the Prison Relocation Commission was using criteria that fails to account for its citizens and children and he would hate to see them growing up in the shadow of a prison fence . He encouraged investment in children, families, and classroom size, with the ultimate goal being to dwindle prison needs through this type of reform and education. Mayor Becker said both Salt Lake City locations are "wholly inappropriate" and "wrong in every conceivable way" and said Salt Lake City officials have vowed to fight any plans for the facility to move . He said that naming several possible sites for a new prison was distracting communities from a broader debate about whether the prison should move and why it cannot be rebuilt at its 700-acre site in the Salt Lake City suburb of Draper on a smaller footprint. He said State officials signed off on moving the prison earlier this year, arguing the Draper facility is aging, too small, and eating up valuable real estate in a budding tech-corridor. Mayor Becker said there are environmental and land-use issues, preserving wetlands, an important migratory bird flyway, potential flooding of Great Salt Lake or seismic or disaster considerations, and the designated Airport runway protection site consideration. He invited the community to view the Salt Lake City website for information, to make comments, and directions to contact the Prison Relocation Commission as well as Legislators . He said he was focused on bringing everyone together to devise the most effective strategy possible to support this effort . He said a strategy meeting will be held at 5 : 30 p.m. this evening in Room 326 of the Salt Lake City & County Building and is open to the public and the media. North Salt Lake City Councilman Conrad Jacobson said the proposed site affects North Salt Lake and into Davis County. He said the site was a half-mile from an elementary school in his community, three- quarters of a mile from three other elementary schools, and another one mile from the location. He read Resolution 2014-29R to be unanimously adopted this evening by the North Salt Lake City Council to proudly support Salt Lake City in opposition to both sites . The meeting adjourned at 11 : 04 a.m. This document is intended to serve as a full transcript as audio or video for entire content was not legally required. This document constitutes the official minutes of the Press Conference held December 16, 2014 . clm