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03/01/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 The City Council met in Work Session on Tuesday, March 1, 2016, at 2 : 06 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Erin Mendenhall, Charlie Luke, Derek Kitchen, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jacqueline Biskupski, Mayor; Jennifer Bruno, Council Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Lynn Pace, Mayor' s Senior Advisor; Margaret Plane, City Attorney; Benjamin Luedtke, Council Policy Analyst; Laura Briefer, Public Utilities Deputy Director; Gina Chamness, Budget Director; Sylvia Richards, Council Policy Analyst; John Vuyk, Budget Manager; Mary DeLaMare Schaefer, Community and Economic Development Deputy Director; Karen Krieger, Arts Council Executive Director; Scott Freitag, 911 Dispatch Director; Robin Hutcheson, Transportation Director; Michael Akerlow, Housing and Neighborhood Development Director; Melissa Jensen, Housing and Neighborhood Development Deputy Director; and Scott Crandall, Deputy City Recorder. Guests in Attendance: April Townsend, Department of Public Services applicant; Mike Reberg, Department of Community and Economic Development applicant; Matt Minkevitch, Road Home Executive Director; and Michelle Flynn, Road Home Associate Executive Director of Programs . Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 2 : 06 p.m. AGENDA ITEMS #1 . 2 : 06:23 2:06:17PM INTERVIEW LAURA BRIEFER PRIOR TO CONSIDERATION OF HER APPOINTMENT AS DIRECTOR OF THE SALT LAKE CITY PUBLIC UTILITIES DEPARTMENT. View Attachments Councilmember Rogers said Ms . Briefer' s name was on the formal meeting for consideration. #2 . 2 :28 :56 2:28:49PM INTERVIEW APRIL TOWNSEND PRIOR TO CONSIDERATION OF HER APPOINTMENT AS DIRECTOR OF THE SALT LAKE CITY PUBLIC SERVICES DEPARTMENT. View Attachments Councilmember Rogers said Ms . Townsend' s name was on the formal meeting for consideration. 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 #3. 3: 04 : 10 3:04:08PM INTERVIEW MIKE REBERG PRIOR TO CONSIDERATION OF HIS APPOINTMENT AS DIRECTOR OF THE SALT LAKE CITY COMMUNITY AND ECONOMIC DEVELOPMENT DEPARTMENT. View Attachments Councilmember Rogers said Mr. Reberg' s name was on the formal meeting for consideration. #4 . 4 : 07 :20 4:07:15 PM INTERVIEW PATRICK W. LEARY PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE UTAH PERFORMING ARTS CENTER AGENCY BOARD FOR A TERM EXTENDING THROUGH DECEMBER 31, 2019 AS A CITY REPRESENTATIVE TO THE BOARD. View Attachments Councilmember Rogers said Mr. Leary' s name was on the formal meeting for consideration. #5. 4 :27 : 43 4:27:43 PM RECEIVE A BRIEFING REGARDING BUDGET AMENDMENT NO. 3 FOR FISCAL YEAR 2015-2016. Proposed amendments to the Final Budget of Salt Lake City, including the employment staffing document for Fiscal Year 2015-16. View Attachments Jennifer Bruno, Gina Chamness, John Vuyk, Sylvia Richards, Benjamin Luedtke, Mary DeLaMare Schaefer, Karen Krieger, Scott Freitag, and Robin Hutcheson briefed the Council with attachments . Comments included $3 . 8 million revenue shortfall projection, positive sales tax revenue, unexpected governmental immunity claims, Arts Council funding, adding 10 full-time employees (FTE' s) to 911 Dispatch Bureau would reduce mandatory overtime, tie one-time money to one-time projects, recapture funding from current budget, debt service, Capital Improvement Program (CIP) , and adding FTE' s without source of ongoing funding. Discussion was held on funding/deficit issues relating to the Twilight Concert Series . Councilmember Penfold said Council needed to schedule a follow-up briefing to discuss program merits/prioritization. Councilmember Penfold asked Administration to look at opportunities to tie one-time money to one-time projects (not to General Fund) and utilize that idea during the entire budget process . He expressed concern about ongoing funding commitments relating to the significant number of staff positions being proposed (explore ways to re-capture revenue to address this) . DISCUSSION WAS HELD ON THE FOLLOWING CATEGORIES/ITEMS: 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 SECTION A: NEW ITEMS A-1 : Arts Council Programming ($150,000 - General Fund) Ongoing Request - Further discussion was held with Ms . Krieger and Ms . DeLaMare Schaefer about funding issues/deficit related to the Twilight Concert request. Comments included slow ticket sales, escalating event/artist costs, not a transparent process, unknown revenue/expense data, ongoing funding, increased production/City fees, prior revenue projections not realized, lower attendance than expected, program had never made money, and schedule small group meetings to brief Council Members . Councilmember Penfold said he supported the current request but wanted a future briefing to discuss ongoing funding (develop measurable objectives) . Councilmember Mendenhall asked Administration to include options for a reduced number of concerts rather than an "all-or-nothing" approach. Discussion was held on scheduling small group meetings with Council Members . Ms . Gust-Jenson asked if information gathered from the meetings would be brought back to the full Council or whether it be informal discussion with no written materials . Councilmember Penfold said Council Members needed specific information about the budget request right now but the Council needed to have a policy discussion during the upcoming budget process to determine how to move forward in the future. A-2 : KRCL In-Kind Trade ($50, 000 - General Fund) One-Time - Councilmember Rogers asked about the proposal . Ms . Bruno said the City would receive advertizing (1429 messages over a seven year period - split between Council/Administration) in exchange for the $50, 000 funding. Councilmember Penfold said he thought this could be handled through the Sustainability Fund and asked Staff to explore that option. A-3 : Additional Staffing for 911 Communications Bureau ($133,762 - General Fund - Ongoing) - Councilmember Penfold asked Mr. Freitag to come prepared during the upcoming budget with information identifying how many FTE' s would be needed to accomplish certain levels of service. Ms . Gust- Jenson said in addition, information/explanation was needed regarding the 100 of 911 calls that were not answered in the first 10 seconds . Straw Poll: Support to start hiring process . All Council Members were in favor. A-5: Open Space Restoration Sites Maintenance Staffing ($30,000 - General Fund) Ongoing - Ms . Bruno said the total cost of additional seasonal employees was $62, 500 which would also be added to the 2017 budget cycle . 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 A-6: Portland Loos and Portable Toilets - Service and Supply ($17,565 - General Fund) Ongoing - Ms . Bruno said $17, 565 would also be added to the 2017 budget cycle . Councilmember Johnston asked for follow- up information on the success of the project. Ms . Bruno said they would ask Public Services for an update . A-8 : Open Space - Oxbow Phase II (Scope Change) ($ -0- General Fund) One-time - Councilmember Johnston requested additional information about other aspects of the "Scope" . A-11 : I-15 900 South On/Off Ramp Study ($70,000 - CIP Fund) - One- time - Councilmember Luke expressed concerns about the proposal . Ms . Hutcheson said the City would continue to work closely with the Utah Department of Transportation (UDOT) but her understanding was they did not support proposed changes and would likely not provide any financial support. She said the study would provide background information to better demonstrate needs/benefits to UDOT. A-12 : Update to Transportation Master Plan ($120,000 - General Fund/CIP Fund) Onetime - Ms . Bruno clarified the proposal was different from the Transit Master Plan. She said the Transportation Master Plan was building on the Transit Master Plan. A-18 : Public Safety (Police & Fire) Compensation Survey ($28,000 - General Fund) Onetime - Ms . Bruno said this item was of specific interest to Council during last year' s budget and a straw poll was taken requesting the study. She said Administration indicated Police/Fire Unions were involved with the consultant on developing scope/criteria. She said Council would have additional information when the study was completed in March. A-19: Governmental Immunity - Claims and Damages ($520,112 - General Fund) One-time - Mr. Bruno provided information about the proposal . She said this was a difficult fund to budget for and said the Administration expected claims to reach $1 . 5 million leaving the fund $1 million short. She said State law allowed cities to levy a property tax to pay claims under the Governmental Immunity Act which would alleviate the need to utilize the City' s General Fund. Councilmember Penfold requested clarification from Salt Lake County regarding whether this would be identified as a separate line item as part of the Truth-in-Taxation process . He said he also wanted to explore the City' s ability to adjust its own rate each year based on the actual liability. Ms . Bruno said she would gather additional information in advance of the annual budget process . Ms . Chamness said she would work with Risk Management to address future budget estimates . 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 A-20 : Hive Pass Reductions - ($1,000,000 - Non-Departmental) One- time - Ms . Bruno said there was a change in both expense and revenue line items . SECTION C: GRANTS FOR NEW STAFF RESOURCES C-1 : United States Department of Justice, Community Oriented Policing Services (COPS) Hiring Program ($1,875,000 - Misc. Grants) - Straw Poll: Support for the proposal . All Council Members were in favor. SECTION D: HOUSEKEEPING D-4 : Impact Fee Refund - Parks Division and Fire Department ($710, 937 — Impact Fees) - Ms . Bruno said research revealed the City needed to refund impact fees collected for Parks and Fire categories . She said the Administration indicated they had a better plan going forward to anticipate/spend Capital Improvement Program (CIP) funds before they expired. SECTION E: GRANTS REQUIRING NO NEW STAFF RESOURCES E-2 : UDOT, Transportation Alternative Program (TAP) Bike Share Expansion ($350,000 - Misc. Grants) - Straw Poll: Support for the proposal . All Council Members were in favor. E-7 : National Trust for Historic Preservation, Eccles Preservation Initiatives Fund for Utah, Educational Workshop on Historic Windows ($5,000 - Misc. Grants) - Straw Poll: Support for the proposal . All Council Members were in favor. SECTION I : COUNCIL ADDED ITEMS I-1 : Community Choice Aggregation (CCA) Feasibility Study ($30,000 - General Fund) Contingent Appropriation - Ms . Bruno said there would be a partnership with Park City, Salt Lake County, and Summit County with $30, 000 coming from each entity (subject to approval of an interlocal agreement) . Councilmember Penfold said he wanted to explore options to fund this through the Sustainability Fund. Straw Poll: Support for the proposal . All Council Members were in favor. Ms . Bruno said there were two additional items to consider: • Severance payouts — Ms . Bruno said the Administration was still finalizing the actual budget impact but it was estimated to be $600, 000 . She said that amount was factored into Fund Balance but Council could chose to add this to the budget amendment. 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 • Hire independent attorney for Civilian Review Board (CRB) - Ms . Bruno said an amount had not been determined at this point . She said Staff could work with Administration/Attorney' s Office to determine the process/details before the next briefing. Councilmember Penfold recommended Administration move forward immediately if funding was available in their budget . Straw Poll: Support for the Councilmember Penfold' s recommendation. All Council Members were in favor. Ms . Gust-Jenson said an estimated guess was $20, 000-$25, 000 but Staff would work with the Administration and come back to the Council with any additional information/concerns . Ms . Bruno said Administration included a report at the end of the transmittal (Page 67) identifying all items added to the fiscal year 2015-2016 by Council . She said the report contained a lot of information Council Members might find helpful . #6. 5: 49: 48 5:49:44PM RECEIVE A BRIEFING REGARDING HOUSING TRUST FUND GRANT: HOUSE 20 . Resolution authorizing a $128, 000 grant from the City's Housing Trust Fund to The Road Home to create 20 short-term housing units for the top 20 users of homeless services. The top 20 users are clients who have consumed the highest number of shelter nights at the downtown shelter. View Attachments Michael Akerlow, Melissa Jensen, Matt Malkavitch, and Michelle Flynn briefed the Council with attachments . Comments included pilot program, case managers to provide enhanced services, how to identify users across multiple service providers, intense use of services, include medical emergency providers in discussion, rental assistance, information sharing challenges, disperse housing Citywide, client driven rental program, and significant need for long-term support. Councilmember Penfold said he wanted to explore options as part of the pilot program to indentifying ways to bring medical providers on board (including potential to provide funding) . Councilmember Rogers said efforts were needed to ensure proposed rental sites were not concentrated in one apartment complex/area of the City. He said the proposal was on the formal meeting for consideration. #7 . 6:03:36 PM RECEIVE A BRIEFING REGARDING THE DOWNTOWN PLAN PURSUANT TO PETITION NO. PLNPCM2013-00768 . An ordinance adopting the Downtown Community Plan and replacing the Downtown Master Plan and the Gateway Specific Plan. This final draft of the proposed plan details the vision, policies, and framework that will guide growth and development in the 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 downtown over the next 25 years (Petitioner: Former Mayor Ralph Becker) . View Attachments Item removed. #8 . 6: 03: 41 6:03:42 PM RECEIVE A BRIEFING REGARDING ISSUES RELATING TO THE 2016 UTAH STATE LEGISLATIVE SESSION. View Attachments Lynn Pace and David Litvack briefed the Council with attachments . Comments included passage of new growth bill, internet sales tax issues, Local Historic District issues, homeless shelter issues, and the Jordan River Parkway Bridge . Mr. Pace asked Council Members to contact him with any questions/concerns as issues evolved. #9. 6: 16: 02 6:16:00 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Proposed Legislative Action: Review of Demolition Ordinance, • WaterNow Alliance Inaugural Summit, and • Scheduling Items . See File M 16-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 20 p.m. COUNCIL CHAIR CITY RECORDER 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 1, 2016 This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 1, 2016 . sc 16 - 8