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04/12/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 The City Council met in Work Session on Tuesday, April 12, 2016, at 4 : 27 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Erin Mendenhall, Derek Kitchen, and Lisa Adams . Absent: Council Members Stan Penfold and Charlie Luke . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Benjamin Luedtke, Council Policy Analyst; Nick Tarbet, Council Policy Analyst; Nick Norris, Planning Manager; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Amber McClellan, Council Constituent Liaison/Public Policy Analyst; Michael Akerlow, Housing and Neighborhood Development Director; Maureen Riley, Airport Director; Ryan Tesch, Airport Finance and Accounting Director; Brian Roberts, Senior City Attorney; Tracy Tran, Principal Planner; Maryann Pickering, Principal Planner; Jennifer Schumann, Housing and Neighborhood Development Capital Planning Manager; Tyler Poulson, Senior Energy and Climate Program Manager; Lynn Pace, Mayor' s Senior Advisor; Julio Garcia, Human Resources Director; Katherine Lewis, Senior City Attorney; John Vuyk, Budget Manager; Lewis Kogan, Open Space Lands Program Manager; Jeff Bedard, Police Officer; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Gail Miller, Homeless Services Site Evaluation Commission, Palmer DePaulis, Homeless Services Site Evaluation Commission. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 4 : 27 p.m. AGENDA ITEMS #1 . RECEIVE A WRITTEN BRIEFING REGARDING A RESOLUTION EXPRESSING SUPPORT FOR LAND ACQUISITION OF OPEN SPACE AND SPENDING OF OPEN SPACE BOND FUNDS. The City has identified a number of properties that could be acquired and preserved using the left over funds from a 2003 Open Space bond measure that was approved by Salt Lake City voters. View Attachments No discussion was held. (Public hearing scheduled for April 19, 2016) . 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 #2 . RECEIVE A WRITTEN BRIEFING REGARDING A PROPOSAL TO NAME A PORTION OF 900 SOUTH "HARVEY MILK BOULEVARD, " IN HONOR OF THE POLITICIAN WHO ADVOCATED FOR CIVIL RIGHTS. The honorary street name would run on 900 South between 900 West and 1100 East. The proposal would not change the official street name of 900 South and all addresses would remain as currently designated. View Attachments No discussion was held. (Public hearing scheduled for April 19, 2016) . #3. 4:27:34PM INTERVIEW ELLEN REDDICK PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HOUSING TRUST FUND ADVISORY BOARD. View Attachments Councilmember Rogers said Ms . Reddick' s name was on the Consent Agenda for formal consideration. #4 . 4:30:43PM INTERVIEW IVIS GARCIA ZAMBRANA PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE PLANNING COMMISSION. View Attachments Councilmember Rogers said Ms . Zambrana' s name was on the Consent Agenda for formal consideration. #5. 4:32:51PM INTERVIEW CARLTON CHRISTENSEN PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE MOSQUITO ABATEMENT DISTRICT BOARD. View Attachments Councilmember Rogers said Mr. Christensen' s name was on the Consent Agenda for formal consideration. #6. 4:37:28 PM HOLD A DISCUSSION WITH THE ADMINISTRATION REGARDING THE REGION' S APPROACH TO PROVIDING SERVICES AND SHELTER TO THE HOMELESS POPULATION. View Attachments David Litvack, Gail Miller, and Palmer DePaulis briefed the Council with attachments . Comments included educational process, community commitment/values, collaborative process, engage entire community, small group meetings, develop criteria/consensus, "Salt Lake County Collective Impact on Homelessness Endorsement of Shared Vision and Outcomes", joint agreement/accepted model, "Scattered Sites Smaller Model", shared outcome/vision statement, address issues of nine sub-populations (i .e . families, youth, veterans, disabled, single men, single women, etc. ) , State Legislature participation, "Homes Project", State funding contingent on meeting specific criteria, revitalize Rio Grande area, sites to be determined during next phase, focus efforts to re-locate sub- populations, public process/education, Statewide problem/solution, 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12 , 2016 criteria for geographic areas, Council representation/engagement, develop community partnerships, transportation critical component, Utah Transit Authority participation, adhere to Legislative benchmarks, prevention measures, safety issues, drug/alcohol issues, change behavior, domestic violence shelter, medical services, case managers, work force services, equitable geographic site distribution, solicit/manage private sector donations, community impact, provide open/clear/honest public comments (avoid public distrust) , make shelters/services viable part of community, criteria development/prioritization, avoid concentrating poverty, robust community engagement/involvement, timeline for site selection decisions, zoning considerations, and comprehensive solutions . Council Members discussed public perception that decisions were already made, addressing needs of sub-populations, providing accessible transportation, funding issues/limitations, public distrust issues (conduct public education campaign) , building geographic equity component in prioritizing site distribution, Council representation/participation, and potential to move multiple housing facilities . Discussion was held on the timeline for site selection decisions . Mr. Litvack said by early fall, the Site Selection Commission should have a number of sites identified which met the criteria for consideration. Councilmember Kitchen said a timeline metric needed to be completed as soon as possible which could be released to the community so citizens could better understand the City' s deliberation process . Councilmember Penfold said Council needed the opportunity to discuss additional criteria they might want the Site Selection Commission to consider during the process . He said providing services/resources to specific populations was a unique concept which needed comprehensive review/consideration. He asked the Commission to come back to the Council with site selection criteria for Council discussion/input (include potential zoning changes) . He said public engagement and education needed to be part of the discussion/process . Councilmember Kitchen asked the Committee to contact Ron Bigelow, West Valley City Mayor, about participating in the process . Councilmember Mendenhall said the concept of "not in my City" needed to be addressed by the Committee/participating stakeholders . She said transparency/skill was needed to narrow the list of potential sites . Discussion was held about having a Councilmember sit on the committee. Comments included clearly defining Council' s role, impact on public perception, rotating participation, emergency shelter/other zoning 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 issues, site selection for an overnight shelter, City would have a major role in process, and potential for a subcommittee . Straw Poll: Support to establish a subcommittee comprised of Council Members Johnston, Kitchen, and Mendenhall with the understanding they would select one member to chair the subcommittee . All Council Members were in favor. #7 . 5:51:23 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S FUNDING RECOMMENDATIONS AND AN APPROPRIATIONS RESOLUTION ADOPTING THE ONE-YEAR ANNUAL ACTION PLAN FOR 2016-17 THAT INCLUDES COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING, HOME INVESTMENT PARTNERSHIP PROGRAM FUNDING, EMERGENCY SOLUTIONS GRANT (ESG) FUNDING, HOUSING OPPORTUNITIES FOR PERSONS WITH AIDS (HOPWA) FUNDING, FOR FISCAL YEAR 2016-17 AND APPROVING AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (HUD) . Briefing includes budget proposals for departments, separate funds, and other related items. View Attachments Benjamin Luedtke, Michael Akerlow, and Jennifer Schumann briefed the Council with a PowerPoint presentation and attachments . Ms . Schumann presented information on CDBG and the Consolidated Plan which was followed by discussion on ESG, HOME, and HOPWA. Straw Polls: • Support for Mayor' s funding recommendations for HOPWA. All Council Members were in favor, except Councilmember Penfold who abstained. • Support for Mayor' s funding recommendations for HOME . All Council Members were in favor. • Support for Mayor' s funding recommendations for ESG-Section 1 . All Council Members were in favor. • Support for Mayor' s funding recommendations for ESG-Section 2 . All Council Members were in favor. Councilmember Penfold said a lot of good housing programs already existed to assist high-risk populations and asked Council Members to think about ways to provide additional funding to those programs (expand services without creating new programs) . Mr. Akerlow said the goal was to discuss CDBG recommendations next week and adopt the final proposal on April 26, 2016 . He said following the public hearing, the Mayor modified several Public Service recommendations which would be presented to the Council at next week' s briefing. Mr. Luedtke asked Council Members to let Staff know if 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 additional information was needed on specific projects so they could come prepared to address questions/concerns . #8 . 6:25:54 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (b) (d) & (f) COLLECTIVE BARGAINING; REAL PROPERTY PURCHASE; DEPLOYMENT OF SECURITY AND ATTORNEY-CLIENT PRIVILEGE UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember Penfold moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss Collective Bargaining, Real Property Purchase, and Deployment of Security, Utah Code §52-4-205 (1) (b) (d) & (f) , and Attorney-Client Privilege, Utah Code §78B-1-137, Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, Johnston, Luke, Adams, Kitchen, and Rogers voted aye . See File M 16-2 for Sworn Statements . In Attendance: Council Members Mendenhall, Penfold, Johnston, Luke, Adams, Kitchen, and Rogers . Others in Attendance: Margaret Plane, Cindy Gust-Jenson, Lewis Kogan, Lynn Pace, Julio Garcia, Michael Akerlow, Brian Roberts, Benjamin Luedtke, Jennifer Bruno, Katherine Lewis, David Litvack, Lehua Weaver, John Vuyk, Jeff Bedard, Amber McClellan, and Scott Crandall . The Closed Session adjourned at 7 : 30 p.m. #9. 7:35:54 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE DEPARTMENT OF AIRPORTS FOR FISCAL YEAR 2016-2017 . View Attachments Maureen Riley, Ryan Tesch, and Russell Weeks briefed the Council with a PowerPoint presentation and attachments . Comments included budget support from airlines, ongoing terminal redevelopment program, budget goal/objectives, maintain aging facilities, accommodate increased airline activity, passenger incentive rebate comparisons, revenue sources, operating expenses, capital equipment requirements, passenger facility charges, capital improvement program issues, and design issues . Councilmember Rogers requested follow-up information about how passenger incentive rebates in Salt Lake compared to other comparable airports . Councilmember Adams said signage installed at the Airport last year informed passengers about transportation fares to downtown (taxi' s etc) . She asked the Airport to add signage encouraging passengers to utilize 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 Light Rail (Trax) (include fare information) . Councilmember Mendenhall said terminals at the Phoenix Airport played recorded messages from Mayor and Council Members welcoming passengers to their City. She said she thought that was a nice way to connect people to the City and wanted to offer the voices of the City Council . Councilmember Mendenhall said although all Airport employees were given transit passes, those working in outlying areas were having a difficult time getting a ride from transit stops to their job site . She said she felt there was an equity issue which needed to be addressed. Ms . Riley said they were aware of the situation and were currently working with the City Attorney' s Office to address the issue . Councilmember Mendenhall requested follow-up information before the next budget cycle . #10 . 8:0012 PM RECEIVE A BRIEFING FROM THE ATTORNEY' S OFFICE REGARDING GENERAL POLICY AND PLANS RELATING TO CITY LABOR NEGOTIATIONS. View Attachments Brian Roberts briefed the Council with attachments and provided background information about the process . He said May 15, 2016 was the date he hoped to have tentative agreements finalized with the three labor unions . Councilmember Rogers asked Mr. Roberts to keep Council informed. #11 . 8:04:01 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING SALT LAKE CITY CODE TO MODIFY REGULATIONS PERTAINING TO ELECTRIC VEHICLE PARKING REQUIREMENTS FOR CERTAIN DEVELOPMENT ACTIVITY AND CHANGING REQUIREMENTS FOR ELECTRIC VEHICLE (EV) PARKING STALLS, (AMENDING SECTION 21A. 44 . 050 .B PURSUANT TO PETITION NO. PLNPCM2015-00148 . There are three amendment options for the Council to consider. (Petitioner - Former Mayor Ralph Becker) . View Attachments Tyler Poulson, Tracy Tran, Nick Norris, and Russell Weeks briefed the Council with a PowerPoint presentation and attachments . Mr. Weeks said written materials contained follow-up information Council requested from a prior meeting (including three ordinance proposals) . Comments included encourage installation of conduit/capacity for future use, provide installation incentives, different charging capacity levels, City installed two rapid charging stations, track usage, 50 public-accessible charging stations available Citywide, air quality issues, carbon footprint/climate goals, private provider issues, rapid charge infrastructure subsidize by EV manufacturers, future expansion of EV market, retrofitting existing infrastructure would be costly, best practices, 84-87% utilize home charging, EV ready meant providing conduit and electrical capacity for future Level 2 charging stations, workplace charging, include EV ready percentage in ordinance to avoid high retrofit 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 costs, stations installed based on market demand, and indentify zoning incentives (complex analysis) . Councilmember Mendenhall asked Planning to work with Sustainability to explore potential incentives the City could offer landlords/developers to encourage them to install stations (not just conduit/capacity) in appropriate areas . Discussion was held on advantages/disadvantages of collecting fees for EV charging. Ms . Gust-Jenson said Council could ask the Administration to come back with policy options . Councilmember Penfold requested information about the tie-in to the percentage of stalls versus long-term capacity. Straw Polls : • Support for the ordinance as currently proposed. Council Members Adams, Luke, Rogers, and Johnston were opposed. Council Members Mendenhall, Penfold, and Kitchen were in favor. • Support for an option that would require Level 2-EV ready for multi- family only for 3% . Five members were in favor. Two members were opposed. (names not identified) • Support for an option that would require Level 2-EV ready for multi- family plus target uses (hotels, motels, hospitals, colleges, universities, and office and related uses) for 20% . Council Members Mendenhall, Penfold, Johnston, and Kitchen were in favor. Council Members Adams, Luke, and Rogers were opposed. • Support for an option that would require Level 2-EV ready for multi- family only for 20% . All Council Members were in favor. Mr. Weeks asked what ordinances Council wanted prepared for consideration. Councilmember Penfold said the option requiring Level 2-EV ready for multi-family plus target uses (hotels/motels, hospitals, colleges/universities, and office and related uses) for 20% . Councilmember Rogers asked if Planning had enough direction to move forward. Mr. Norris said Staff would prepare updated information/options and come back to Council as soon as possible . #12 . 8:51:58PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE CITY' S ZONING ORDINANCE PERTAINING TO OPEN SPACE REQUIREMENTS IN THE BP - BUSINESS PARK ZONING DISTRICT (AMENDING SECTION 21A. 32 . 030 .E) PURSUANT TO PETITION NO. PLNPCM2015-00159. The proposal would reduce the minimum open space requirement from 30-percent to 15-percent (Petitioner - FARB Airport Land, LLC) . View Attachments 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, APRIL 12, 2016 Nick Tarbet, Nick Norris, and Maryann Pickering briefed the Council with attachments . No objections were raised by Council . Mr. Tarbet said a public hearing was scheduled for April 19, 2016 . #13. 8:55:00 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Council Legislative Subcommittee Succession, • Council Board Appointments - Subcommittee for interviews, • Utah Transit Authority (UTA) Transit Academy, • Transit Master Plan Team Meetings, • Wasatch Front Regional Council Meetings for the 2019-2050 Regional Transportation Plan, • Americans for the Arts Conference, and • other scheduling items . See File M 16-5 for announcements . #14 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. The meeting adjourned at 9 : 08 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 12, 2016 . sc 16 - 8