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05/03/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 The City Council met in Work Session on Tuesday, May 3, 2016, at 1 : 11 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Erin Mendenhall, Derek Kitchen, Stan Penfold, and Lisa Adams . Absent: Councilmember Charlie Luke . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Benjamin Luedtke, Council Policy Analyst; Nick Tarbet, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Amber McClellan, Council Constituent Liaison/Public Policy Analyst; Brian Roberts, Senior City Attorney; Mike Brown, Interim Police Chief; Nole Walkingshaw, Civic Engagement and Innovation Manager; Alden Breinholt, Operations Division Director; Tony Gliot, Urban Forestry Program Manager; Doug Dansie, Senior Planner; David Gellner, Principal Planner; Maryann Pickering, Principal Planner; Nick Norris, Planning Manager; Diane Tran, Community Development Special Projects Analyst, Audrey Pierce, Emergency Management Assistant Critical Infrastructure Liaison; Michaela Oktay, Planning Manager; Lani Eggertsen-Goff, Engineering Construction Program Manager; John Flynt, Community Preparedness Coordinator; Cory Lyman, Emergency Management Program Director; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Tom Godfrey, Metropolitan Water District Board Chair; Mike Wilson, Metropolitan Water District General Manager; Annalisa Holcombe, Westminster College Petitioner; Curtis Ryan, Westminster College Petitioner; and Larry Perkins, Landmark Site Boundary Alteration Petitioner. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 1 : 11 p.m. AGENDA ITEMS #1 . RECEIVE A WRITTEN BRIEFING REGARDING A RESOLUTION AUTHORIZING THE APPROVAL OF AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND SALT LAKE COUNTY FOR $50,000 IN COUNTY TRANSPORTATION FUNDS TO BE USED FOR CONSTRUCTION OF THE JORDAN RIVER TRAIL BETWEEN 200 SOUTH AND NORTH TEMPLE STREET. View Attachments 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 No discussion was held. #2 . 1:11:38 PM INTERVIEW MIKE BROWN PRIOR TO CONSIDERATION OF HIS APPOINTMENT AS SALT LAKE CITY' S CHIEF OF POLICE. View Attachments Councilmember Rogers said Mr. Brown' s name was on the Consent Agenda for formal consideration. #3. 1:56:58PM RECEIVE A BRIEFING REGARDING THE PROPOSED METROPOLITAN WATER DISTRICT (MWD) BUDGET FOR FISCAL YEAR 2016-2017 . View Attachments Lehua Weaver, Mike Wilson, and Tom Godfrey briefed the Council with attachments . Comments included revenue sources, no tax increase, refinance outstanding debt, aquifer storage/recovery project (ASR) , fund reserve creation, cost savings, Terminal Reservoir construction project, ongoing Capital Improvement Program (CIP) issues, available water supply monitoring, groundwater management plan, ground water extraction for culinary systems, recharge/replenish groundwater systems, drought issues, watershed land acquisition/identify potential sites/funding, and water quality issues . Councilmember Rogers asked the Board to report back to the Council whether other cities were interested in pursuing land acquisition. Mr. Wilson invited Council Members to tour MWD facilities . #4 . BUDGET AMENDMENT NO. 5 FOR FISCAL YEAR 2015-2016. Item removed from agenda. #5. 2:19:27 PM RECEIVE AN UPDATE ON THE INSTALLATION OF FIBER INTERNET SERVICE THROUGHOUT THE CITY. Google Fiber was currently in the process of connecting primary network service centers called 'fiber huts' to 'cabinets' , which were ground mounted utility cabinets. View Attachments Nole Walkingshaw, Lani Eggertsen-Goff and Lehua Weaver briefed the Council with attachments and a PowerPoint Presentation. Comments included current permits, active construction, limit construction impact on residents, utilize existing construction/infrastructure, hotline used to address complaint issues, permit revenue, encourage installation in high- growth areas such as the Granary District, and obtain access agreements . Councilmember Rogers asked Mr. Walkingshaw to keep Council informed about ongoing progress . #6. 2:38:19 PM RECEIVE A BRIEFING REGARDING THE CIVIC ENGAGEMENT TEAM' S 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 DIGITAL INCLUSION STRATEGIC PLAN, INCLUDING DISCUSSION ON THE IMPORTANCE OF DIGITAL INCLUSIVENESS IN SALT LAKE CITY. The Civic Engagement Team has been working on digital inclusion since July 2015. View Attachments Nole Walkingshaw, Diane Tran, and Lehua Weaver briefed the Council with attachments and a PowerPoint Presentation. Comments included establish guiding principles/goals for digital equality, include information in Plan Salt Lake, create broad action plan, identify barriers, need for reliable/affordable devices, community partnerships, career advancement opportunities (fellowships/scholarships) , online training companies, accelerated technology boot camps, internet safety issues, public engagement/outreach process, grant utilization, plan implementation, and mesh networking. Ms . Tran said a final proposal would be transmitted to the Council this fall . Councilmember Mendenhall suggested dispersing information about the proposal in Council newsletters and other media outlets . Mr. Walkingshaw said he would prepare specific information for Council . Councilmember Kitchen asked Mr. Walkingshaw to bring back detailed information after he attended a technology conference in Kansas City. Discussion was held on having a Councilmember attend with Mr. Walkingshaw. Councilmember Kitchen suggested talking to the Downtown Alliance about attending the Urban Exploration conference in Kansas City next year to not only learn about digital inclusion, but other issues such as economic development and affordable housing. #7 . 3:07:44 PM RECEIVE AN UPDATE REGARDING SALT LAKE CITY EMERGENCY MANAGEMENT. Annual report summarizing the City 's emergency management programs and current efforts. View Attachments Cory Lyman, Audrey Pierce, John Flynt, Amber McClellan, and Benjamin Luedtke briefed the Council with attachments and a PowerPoint Presentation. Comments included threats/hazards, pre-disaster mitigation reimbursement grant for building improvements, homebuilder training, tax credits available, involve appropriate stakeholders in public awareness campaign, public policy discussion, safe neighborhoods, establish backup communication system, transportation issues, joint information system, and emergency alert warning processes . Councilmember Adams suggested dispersing information about the "Fix the Bricks" program in Council newsletters several times a year so residents were aware of how to reinforce their homes prior to a disaster. Mr. Lyman said he would provide information to Council about the program. 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 Councilmember Adams said it was important to have a plan in place so Council Members knew what their role was in emergencies and asked Staff to prepare a detailed plan. Ms . McClellan said Staff had been working with Mr. Lyman and would provide a written plan to Council Members tomorrow. She said there was also a general plan for the Council Office. Mr. Lyman said Council Members would be asked to visit the Command Center for detailed briefings/trainings . Councilmember Penfold requested an inventory of structures which had been evaluated for safety/compliance (specifically the City & County Building including costs estimates for upgrades) . He also requested assessment/timeline/costs to upgrade other City-owned facilities (including safety standards/evacuation information and priority ranking) . Councilmember Penfold asked if this was a potential budget issue. Ms . Gust-Jenson said yes and could also be addressed as a policy issue in follow-up discussions . Councilmember Penfold suggested exploring an incentive program to educate/help people with pre-disaster stabilization upgrades (identify potential budget impact) . #8 . 4:44:14 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING AND RENUMBERING CHAPTER 2 .26 OF THE SALT LAKE CITY CODE, RELATING TO URBAN FORESTRY. The proposal would move Urban Forestry rules from Title 2 to a new Chapter, 14. 60 and further define the Urban Forestry Purpose Statement, tree removal and replacement rules, tree preservation requirements, and enforcement authority. View Attachments Amber McClellan, Alden Breinholt, and Tony Gliot briefed the Council with attachments . Comments included updated purpose statement, public outreach/education, comprehensive code rewrite, violation/enforcement issues, preserve/protect urban forest, removal/replacement requirements, issues relating to residents and utility companies pruning City trees, utilize professional arborists, voucher program for tree replacement, permit required for residents to trim public trees, modify fine/penalty structure, address tree replacement backlog, plant large canopy trees/design spaces for large trees, financial responsibility of residents versus City, and challenges associated with trees in the downtown. Councilmember Adams said the ordinance needed to provide clear information about how City-owned trees should be maintained/pruned and requested regular updates (more than one per year) on urban forestry issues . She said she opposed the Class B misdemeanor penalty which carried a possible six-month jail term or a $1, 000 fine and wanted that changed to a civil violation (infraction) . Councilmember Penfold said he 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 agreed and asked Staff to explore what opportunities or restrictions might exist around fines including some type of warning process . Mr. Gliot said the tree inventory data collection phase was now complete and would be available to the Council in approximately two weeks . He said the next phase was to develop an Urban Forest Management Plan utilizing the collection data which might require additional funding. He said an independent consultant could be used to develop options based on Council preferences . Councilmember Penfold asked Mr. Gliot to keep the Council informed of any additional resources that might be needed. Councilmember Johnston asked Mr. Gliot to include specific information in public notifications regarding resident' s responsibilities and restrictions about maintaining, removing, planting, and pruning City trees . Councilmember Mendenhall expressed interest in ensuring future Urban Forest Management plans addressed issues related to planting large canopy trees in appropriate areas throughout the City. Councilmember Penfold said he wanted to address the disconnect between planning/zoning requirements versus urban forestry requirements (find a way to better connect) . He said specific guidelines were needed for designing/planting trees in urban areas consisting of concrete and small spaces (look at requirements from building/housing perspective) . #9. 5:23:42 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE ZONING MAP PERTAINING TO MULTIPLE PARCELS LOCATED BETWEEN 1858 AND 1888 SOUTH 1300 EAST TO REZONE THOSE PARCELS FROM R-1/5,000 SINGLE FAMILY RESIDENTIAL DISTRICT TO I-INSTITUTIONAL DISTRICT AND AMENDING THE SUGAR HOUSE MASTER PLAN FUTURE LAND USE MAP PURSUANT TO PETITION NOS. PLNPCM2014-00253 AND PLNPCM2014-00254 . The ordinance would allow Westminster College, which owns the properties, to use the structures for uses other than housing. Although the applicant has requested that the properties have specific zoning, consideration may be given to rezoning the properties to another zoning district with similar characteristics (Petitioner-Westminster College) . View Attachments Nick Tarbet, Nick Norris, Doug Dansie, Annalisa Holcombe, and Curtis Ryan briefed the Council with attachments and a PowerPoint Presentation. Comments included design review requirements/process, challenges with current Institutional zone, potential counseling/diversity center, height restrictions, conditional use process, and open space requirements . 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 Councilmember Penfold expressed concern about the potential for unwelcome development allowed in the Institutional zone and felt other zoning classifications could be considered. He requested additional clarification from Planning about what was or was not allowed in the Institutional zone . #10 . 5:42:03 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE ZONING MAP PERTAINING TO PROPERTY LOCATED AT 381 EAST 11TH AVENUE TO MODIFY THE BOUNDARIES OF A LANDMARK SITE PURSUANT TO PETITION NO. PLNHLC2015-00403. The proposal would allow the owner to build another home on the property. The new home would not be subject to the historic review standards the original home on the property was. (Landmark Site Boundary Alteration - Historic Preservation Overlay) (Petitioner-Larry Perkins) . View Attachments Nick Tarbet, Michaela Oktay, David Gellner, and Larry Perkins briefed the Council with attachments and a PowerPoint presentation. Comments included potential impacts to the historic landmark site, deferred maintenance upgrades, how extra acreage impacted the historic nature of the main building, issues of precedent, historic lot, issues related to landmark sites versus landmark structures, intent of the ordinance, impact of accessory structures, open space issues, overall neighborhood characteristics, property located outside historic district, comply with existing zoning/landmarks review, limited number of stand- alone landmark sites with large lots, and potential Council policy issue . A public hearing was scheduled for May 24, 2016 . #11 . 6:09:35PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE SUGAR HOUSE MASTER PLAN, AMENDING THE ZONING ORDINANCE TO CREATE THE FB- SC AND FB-SE FORM BASED SPECIAL PURPOSE CORRIDOR DISTRICTS, AND AMENDING THE ZONING MAP TO APPLY FB-SC AND FB-SE FORM BASED SPECIAL PURPOSE CORRIDOR ZONING DISTRICTS PURSUANT TO PETITION NOS. PLNPCM2012-00576 AND PLNPCM2012-00577 . The proposal includes new height limits and setback requirements for the Sugar House Streetcar Corridor (Petitioner-Salt Lake City Council) . View Attachments Russell Weeks and Maryann Pickering briefed the Council with attachments . Comments included public notification/participation, explore options to address tennis court property (blighted open space/potential to initiate a new petition) , incentivize second-story balconies along the S-Line greenway (for businesses) , affordable housing component, potential for some commercial uses to become non-conforming (properties at 7th East 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 21st South) , and opportunity to replace strip-mall with more compatible uses . A public hearing was scheduled for May 24, 2016 . #12 . REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. No discussion was held. #13. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #14 . 6:22:50 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (b) (d) & (f) TO DISCUSS COLLECTIVE BARGAINING. (CLOSED SESSION HELD IN ROOM 326) Councilmember Penfold moved and Councilmember Johnston seconded to enter into Closed Session to discuss Collective Bargaining, Utah Code §52-4-205 (1) (b) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, Johnston, Luke, Adams, Kitchen, and Rogers voted aye . Councilmember Luke was absent . See File M 16-2 for Sworn Statement . In Attendance: Council Members Mendenhall, Penfold, Johnston, Adams, Kitchen, and Rogers . Absent: Councilmember Luke . Others in Attendance: Margaret Plane, Cindy Gust-Jenson, Brian Roberts, Benjamin Luedtke, Jennifer Bruno, David Litvack, Lehua Weaver, Patrick Leary, Dan Weist, and Scott Crandall . The Closed Session adjourned at 6 : 44 p.m. The Work Session meeting adjourned at 6 : 44 p.m. 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 3, 2016 COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 3, 2016 . sc 16 - 8