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05/10/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 The City Council met in Work Session on Tuesday, May 10, 2016, at 5 : 23 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Erin Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Gina Chamness, Finance Director; Lehua Weaver, Council Associate Deputy Director; Julio Garcia, Human Resources Director; Alden Breinholt, Operations Division Director; Brian Dale, Fire Chief; Garth Limburg, Financial Analyst; Brad Stewart, Public Utilities Engineer; John Vuyk, City Budget Manager; Mary Beth Thompson, Director of Financial Operations; Brian Fullmer, Council Constituent Liaison; Sylvia Richards, Council Public Policy Analyst; Maryann Pickering, Principal Planner; Butch Kucher, Fleet Program Manager; Denise Sorensen, Public Services Financial Analyst; and Cindi Mansell, City Recorder. Guests in Attendance: Bruce Baird, Petitioner Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 5 : 23 p.m. AGENDA ITEMS #1 . TAX AND REVENUE ANTICIPATION NOTES, SERIES 2016. A resolution authorizing the issuance and sale of not to exceed $20, 000, 000 Salt Lake City, Utah Tax and Revenue Anticipation notes, series 2016, and entering into certain covenants and making certain representations in connection therewith; giving authority to certain officers to approve the final terms and provisions and confirm the sale of the notes within the parameters set forth in this resolution; approving the form of notes; approving an official statement; and related matters. Written Briefing Only. #2 . UPDATE REGARDING A STUDY COMMISSIONED BY THE UTAH TRANSIT AUTHORITY (UTA) TO EXAMINE THE POSSIBLE EXPANSION OF GREENBIKE TO MUNICIPALITIES AND COUNTIES ALONG THE WASATCH FRONT. Written Briefing Only. 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 #3. INTERLOCAL AGREEMENT WITH SALT LAKE COUNTY RELATING TO THE JORDAN RIVER COMMISSION' S COMMUNITY CONNECTIONS GRANT PROGRAM (RIPPLE EFFECT) . A resolution authorizing the approval of an Interlocal Cooperation Agreement between Salt Lake City and Salt Lake County for $31,500 in First Class Highway Funds to be used for the Jordan River Commission 's Community Connections Grant Program. The program would involve hundreds of children ages 10-18 as they explore the Jordan River in their own communities, and help to share and interpret the river by creating way finding signage and art pieces with local artists. Written Briefing Only. #4 . 5:23:50 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. (Budget Amendment No. 4) View Attachments Jennifer Bruno briefed the Council with attachments . She said this amendment dealt with creation of a new department of Economic Development and director position. She said the proposal was part of the Mayor' s Annual Budget proposal and not included in the current fiscal year. She addressed the Administration' s funding structure for the position to be half funded by General Fund/half by the Redevelopment Agency (RDA) . She said the Council had discussed simplifying the accounting by funding the full-time employee solely within the General Fund. She said action had been scheduled for May 24, 2016 and the Council could request updated Staff Report information on the new position intent for the public hearing, and action item. There was Council consensus in support of funding for the current fiscal year solely within the General Fund as well as consideration going forward in the annual budget discussion. #5. 5:28:43 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. The amendment includes an updated revenue forecast and funding for additional projects. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. (Budget Amendment No. 5) View Attachments 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10 , 2016 Cindy Gust-Jenson, Jennifer Bruno, Lehua Weaver, Patrick Leary, Fire Chief Dale, Garth Limburg, Brad Stewart, and Alden Breinholt briefed the Council with attachments . Discussion followed regarding the request for Fire Department Retirement supplemental, with Councilmember Rogers requesting the average firefighter age for the entire Department be provided each budget year. Chief Dale explained the years of service were a more important trend to monitor than age, and retirements were difficult to predict. Councilmember Rogers requested the firefighter average years of service be provided on an annual basis for Council consideration. Discussion followed regarding the Street Light Special Assessment Area (SAA) dissolutions as a solution to fix structural accounting issues . Councilmember Mendenhall inquired whether enhanced or additional lighting would become available for all residents and the fund would become functional . Ms . Weaver addressed previous program actions and said information could be added to the Staff report as to whether the Council wanted to consider Citywide enhanced lighting and whether the base lighting portion of the Utility Fund should increase monthly rates to a point that would fund enhanced lighting in all neighborhoods based on the definition. The Council discussed future expansion of the existing scope . Mr. Limburg explained Staff was in the process of mailing notices to property owners who had been delinquent for years; the hope was to collect outstanding debt. He clarified no new assessments were being billed. Further discussion followed regarding citizen concerns and comments regarding street lighting updates, upgrades, or expansion; and potential for funding. Mr. Stewart said approximately five neighborhoods were on hold because match funds were not available to the small amount of grant funding set aside previously by the Council . Councilmember Luke inquired if there was a way for neighborhoods who had implemented public/private lighting not within an SAA could petition to be added to this new maintenance pool . Mr. Stewart said the potential could be reviewed. Ms . Weaver said inventory and assessment of true costs would be necessary; the funding structure could potentially allow it. Mr. Leary discussed the one-time funding allocation for Wingpointe Golf Course maintenance costs . He said there had been a great deal of interest from constituent groups asking questions and whether the City could consider this course through a different lens such as keeping it as part of the Golf Enterprise Fund but also perhaps a part of the Airport economic engine element. He said the funding allowed Staff to preserve 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10 , 2016 the grounds whilst getting a group of people with expertise and interest together to review viable alternative options . Councilmember Mendenhall expressed concern the Council had spent arduous amounts of time considering all options such as economic potential . She said there were many public hearings which involved many golfers, but not necessarily Salt Lake City (SLC) taxpayers . She expressed concern about spending General Funds on golf. She said a national consultant was hired to advise SLC on the economic development potential for every City-owned course. She said there was none for Wingpointe or basically, for any. She suggested removal of this funding request from Budget Amendment 5 . Councilmember Luke said he felt the problem began with the Council turning the course over to the Airport to begin discussions with the Federal Aviation Administration (FAA) . He said he was not sure it was the Council' s intent for Administration to shut the course down. He said he could see the validity in maintaining the greens versus potentially having to replace them or bring them back to standard in the future. He clarified he had interest in discussion with the FAA and Golf Enterprise Fund and felt the course should not have been closed before those discussions took place. He said he had concerns regarding a study due to the amount of time and resources previously spent on this issue . He strongly encouraged Administration to work with Council Staff to review the information already compiled. Mr. Leary said consideration would be different than just the broad economics of golf itself. Concern was expressed regarding use of General Funds, with Mr. Leary stating those funds would be to maintain the grounds and not for a study. He said he hoped for a final determination by late summer. Discussion followed regarding Airport & Golf Enterprise Funds, FAA economic relationship, and overall funding considerations . Ms . Gust-Jenson said the perception amongst active community members was that SLC was being held to a higher standard than other airports in terms of specificity on funding requirements . She said volunteers investigated other entities and how they were able to utilize the FAA regulations clause relative to community purpose, yet SLC did not have that ability. She said there was a great deal of questions in this regard. Councilmember Adams said Wingpointe had never been profitable and there was no appetite from the Airport to take it on. She suggested continued pursuit of convincing the University of Utah to participate and become a Pack-12 golf course. Councilmember Rogers referenced a previous 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 Council motion relative to options to address long-term Golf Fund issues such as issue a Request For Proposal to manage the entire golf system or hiring a "game-changer" to oversee the Golf Fund. Inquiry was raised regarding Fire Station No. 3 construction costs and impact fee eligibility. Ms . Bruno explained the Impact Fee consultant identified 33% of the project costs to be impact fee eligible; however, the balance collected was only 25% . Ms . Bruno said Administration requested a Straw Poll for the request to utilize the excess budget from the City & County Building Exterior Stone Repairs to be reallocated to budget shortage of the Window Repairs, Painting, and Seismic upgrades to allow the project to proceed now versus when the budget amendment was fully approved. Discussion followed regarding seismic specifics . Mr. Breinholt said a study was conducted a few years back and the consultant considered ranges of options to determine those most viable . He said those ranged from complete base isolator replacement to simply completing the necessary upgrades . Councilmember Penfold expressed concern and requested a strategic plan to bring the base isolators up to the newer level of standard and be able to save the building. Mr. Breinholt said this project would accomplish that and would allow the City & County (C&C) Building to remain in a state allowable for evacuation and the majority of the building to remain intact . Councilmember Penfold discussed best practices when reconstructing buildings, and requested a long-term plan or assessment for the C&C building to come down and be reconstructed. A unanimous Straw Poll was conducted in favor of this budget amendment direction at this time. #6. 6:20:10PM RECEIVE AN UPDATE REGARDING THE ADMINISTRATION' S BUDGET HIGHLIGHTS AND REVENUE PREVIEW FOR THE FISCAL YEAR 2016-2017 BUDGET. View Attachments John Vuyk, Marybeth Thompson, Jennifer Bruno, Gina Chamness and Cindy Gust-Jenson briefed the Council with attachments and a PowerPoint presentation. Discussion followed regarding the recommendation for Impound Lot closure and associated sale of remaining vehicles . Councilmember Penfold expressed concern relative to predatory towing, weekend closures, and citizen comments the City did a better job than a towing company. He said the State of Utah did not regulate towing functions and he had serious concerns unless SLC were to come up with local regulations to monitor those towing companies . 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 Ms . Gust-Jenson said the Council received numerous complaints relative to serious problems with towing companies . She said there was a time this industry was regulated more than now; she suggested making it part of a contract for any towing companies the City used to meet certain standards (publication of rate schedule/vehicle release and timing procedures) . She clarified there was no regulation of the fee charged to take a vehicle from any location to the impound lot . Discussion followed regarding potential savings, with Mr. Vuyk stating $350, 000 . Ms . Thompson said the direction was for something similar to Salt Lake City Police Department wherein there was an individual dedicated solely to impound services . Councilmember Penfold inquired if there would be a phone number that answers, responds, offers accessible hours of operation (including weekends) , and a reasonable pricing structure . He further discussed the entire host of issues associated with the towing industry. A unanimous Straw Poll was conducted to request Staff to look into or investigate options and return with clarification. Mr. Vuyk reviewed additional staffing needs for Public Safety. Councilmember Penfold requested Ms . Bruno include information regarding the ideal staffing level into both Police and Fire (all of Public Safety) . The Council requested additional information relative to the Capital Improvement Fund (CIP) pay-as-you go process . Discussion followed regarding ongoing maintenance for parks and facilities being removed from the CIP process and into the Public Services process . Inquiry was raised as to whether the full funding was allocated, with Mr. Vuyk stating he could provide additional information in this regard. Discussion followed regarding additional funding for road improvements with Mr. Vuyk stating the $3 . 75 million was restricted to Class "C" . Ms . Chamness clarified the $4 million was restricted to a specific project located at 5th and 7th South between 2900 West and 5600 West . Ms . Thompson presented a PowerPoint relative to FY 2016-17 revenues . Councilmember Penfold requested offset cost information associated with parking ticket revenue from Sunday enforcement. #7 . 7:43:31 PM RECEIVE AN OVERVIEW FROM COUNCIL STAFF REGARDING THE MAYOR' S RECOMMENDED BUDGET FOR SALT LAKE CITY, UTAH FOR FY 2016-2017 . View Attachments 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 Jennifer Bruno briefed the Council with attachments . Inquiry was raised regarding budget impact for the creation of the new Sustainability Department, with Ms . Bruno stating it was entirely funded with the Refuse Fund budget . She added it was previously fully funded by Refuse but was housed within Public Services . Councilmember Rogers inquired as to revenues generated at the Impound Lot. Councilmember Penfold requested spending or contracting information from the Salt Lake City Police Department and why they were not using their own impound facility; including utilization of a rotation pool by contracting out from independent towing companies; and future consideration to utilize City Impound services, etc. #8 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #9. 8:25:52 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Wasatch Front Regional Council, • Weigand Day Center Tours. • and scheduling items See File M 16-5 for Announcements . #10 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. #11 . 7:54:49 PM RECEIVE A BRIEFING REGARDING CLOSING AND VACATING A PORTION OF WEST CAPITOL STREET ADJACENT TO PROPERTIES LOCATED AT APPROXIMATELY 686 AND 690 NORTH WEST CAPITOL STREET PURSUANT TO PETITION NO. PLNPCM2015-00438 . Under the proposal, a portion of the street would be closed and sold to adjacent property owners in conjunction with a development that will include seven twin homes (14 units) . The remaining portion of West Capitol Hill St. would continue to be used as a public, through street. (Petitioner - Uterra Real Estate) . View Attachments Brian Fullmer and Maryann Pickering briefed the Council with attachments . 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 10, 2016 Petitioner Bruce Baird addressed the Council . #12 . 8:00:42 PM RECEIVE A BRIEFING REGARDING THE PROPOSED FLEET BUDGET, WHICH PROVIDES VEHICLES, FUEL, AND VEHICLE MAINTENANCE AND REPAIR SERVICES FOR ALL CITY DEPARTMENTS. View Attachments Sylvia Richards, Butch Kucher, Alden Breinholt, and Denise Sorensen briefed the Council with attachments and a PowerPoint presentation. Mr. Kucher explained buying power had been impacted due to rising vehicle costs (acquiring fewer units per year) . Ms . Sorensen said financing of vehicle purchases continued to be used to move up replacement timing. Discussion followed regarding Fleet replacement funding compared to backlog status and maintenance costs, maintenance issues, and fuel rates . Mr. Brienholt said Staff was investigating and planning to produce a realistic replacement plan. #13. 8:00:31PM RECEIVE A BRIEFING REGARDING THE PROPOSED BUDGET FOR THE DEPARTMENT OF HUMAN RESOURCES. Changed to Written Briefing Only due to time constraints . The meeting adjourned at 8 : 29 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 10, 2016 . clm 16 - 8