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06/07/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 The City Council met in Work Session on Tuesday, June 7, 2016, at 1 : 12 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Charlie Luke, Erin Mendenhall, Derek Kitchen, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Jacqueline Biskupski, Mayor; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Allison Rowland, Council Public Policy Analyst; Council Nick Tarbet, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Ben Luedtke, Council Public Policy Analyst; Nick Norris, Planning Manager; Molly Robinson, Urban Designer; Vicki Bennett, Sustainability Environment Division Director; Brian Roberts, Senior City Attorney; Lisa Shaffer, Public Services Deputy Director; John Vuyk, City Budget Manager; Mary Beth Thompson, Director of Financial Operations; and Cindi Mansell, Deputy City Recorder. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 1 : 12 p.m. AGENDA ITEMS #1 . 1:12:51PM RECEIVE A WRITTEN BRIEFING REGARDING THE PROPOSED BUDGET FOR THE OFFICE OF THE SALT LAKE CITY ATTORNEY. View Attachments Written briefing only. #2 . 1:12:59 PM INTERVIEW LARA FRITTS PRIOR TO CONSIDERATION OF HER APPOINTMENT AS DIRECTOR OF THE SALT LAKE CITY ECONOMIC DEVELOPMENT DEPARTMENT. View Attachments Councilmember Rogers said Ms . Fritts name was on the Consent Agenda for formal consideration. #3. 2:08:45PM RECEIVE A BRIEFING REGARDING THE PROPOSED BUDGET FOR THE ECONOMIC DEVELOPMENT DEPARTMENT. Mayor Biskupski has recommended a new department focusing on economic development be created this fiscal year. View Attachments 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 Mayor Biskupski, Patrick Leary, and Allison Rowland briefed the Council from attachments . Mr. Leary provided an overview of the proposed new Economic Development Department, including centralizing City economic development functions and direction that presently existed in other departments . He said this would include the transfer of the Arts Council from Community & Economic Development to Economic Development. Councilmember Penfold expressed concern as to potential to evaluate the Arts Council on an economics matrix. Mr. Leary said this was considered a philosophical alignment and not a return on investment concept . Councilmember Kitchen discussed the possibility of the new Economic Development Department being under-resourced and potentially needing additional future resources . Mr. Leary said the Mayor felt the creation of these departments was important but there was also desire not to increase costs to the taxpayers . He said additional consideration would be given to funding based on the overview and strategic plan of the new Department Director. Discussion followed regarding benefits of a conservative budget at this time and potential for future change as needed. The Council discussed awaiting the first briefing of the new Director to consider funding considerations in advance of the next fiscal budget. Discussion followed regarding the importance of the Redevelopment Agency (RDA) "Leadership Position" (title to be finalized) and RDA budget . Ms . Gust-Jenson stated placement at the cabinet level would correlate to a department director and would be 100o at the Mayor' s discretion. Discussion followed regarding whether the Council wished to further discuss placement of the RDA position at the department level (versus division) to ensure the Council retained advice and consent with regard to the RDA leadership position only, and not with intent of separation from the Department of Economic Development. A unanimous Straw Poll was conducted in approval of the Council retaining advice and consent with regard to the RDA leadership position (title to be determined) . #4 . 2:25:52PM RECEIVE A BRIEFING REGARDING PROPOSED BUDGETS FOR THE SUSTAINABILITY DEPARTMENT AND REFUSE. Mayor Biskupski has recommended a new Sustainability Department be created this fiscal year. View Attachments Mayor Biskupski, Lehua Weaver, and Vicki Bennett briefed the Council with attachments . Ms . Bennett provided a background and summary of Sustainability and areas of emphasis and funding sources . Discussion 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7 , 2016 followed regarding future funding instead of previous funding by the Refuse Enterprise Fund. Ms . Bennett stated options included landfill dividend, rebounding recycling markets, consideration for a fee request to support sustainability efforts, or General Fund allocation. The Council discussed legalities of the potential funds transfer of $1, 500, 000 from Operations to Sustainability. Ms . Weaver said the funding would remain within the larger fund class and shifting had not been specified; she said the intent was not to be used for General Fund purposes . Councilmember Kitchen said he wanted to see the Council provide mid- year consideration for a fee proposal to assist in sustainability budgeting endeavors . Discussion followed regarding various grant proposals, residential green waste diversion, improvements to compost operation, clean vehicles, phasing out older vehicles, and potential new programs such as placement of all garbage cans only on one side of the street. Councilmember Mendenhall suggested a pilot project involving cans on one side to calculate benefits including fuel, air quality, and emissions savings (or information from other cities that have done it) . The Council discussed the need for specific and clear sustainability objectives . Ms . Bennett said Staff would provide a Council briefing in July prior to making any changes . #5. 3:33:08PM RECEIVE A BRIEFING REGARDING EMPLOYEE COMPENSATION. Brian Roberts said negotiations with the three employee bargaining units had functionally gone to impasse . He clarified this did not affect the two contracts and Memorandums of Understanding still covered by ongoing agreements . He said there was an agreement to extend the American Federation of State, County, and Municipal Employees Local 1004 (AFSCME) agreement. He said the issue at impasse was compensation and the process stated the issue would become part of the budgetary process . Discussion followed regarding ongoing negotiations . #6 . 3:36:25 PM RECEIVE A BRIEFING REGARDING UNRESOLVED ISSUES RELATING TO THE RECOMMENDED BUDGET. View Attachments Cindy Gust-Jenson, Jennifer Bruno, Lehua Weaver, David Litvack, and Lisa Shaffer briefed the Council with attachments . Ms . Bruno said she included items which were straw polled last week with majority support; there were several to revisit. Discussion followed on capture and expenditure of new growth funding, and suggestions such as placement towards social workers for the homeless or other downtown areas of focus . The Council conducted a 6-0 Straw Poll (Adams not present)in support of capturing the property tax increase and judgment levy monies. 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7 , 2016 Councilmember Penfold inquired about Impound Lot operations . He said he was uncomfortable predicting additional parking revenue to balance the budget that may not prove realistic. He inquired how much it would cost to keep the impound lot functioning for 2-3 months with the expectation Administration could return with realistic options for maintaining the lot. He said it could then eventually close but would not significantly impact the budget due to a phased approach. Ms . Bruno said it was complicated in terms of the budget adoption; there were two vacant positions needing to be filled to keep operations going. Councilmember Penfold said keeping this service open to the public would speak to the quality of public service . Ms . Shaffer addressed costs and projections involved with the closure. She said the phasing proposed was more about cleaning up existing operations and not bringing in additional business . She discussed time limits and legal noticing involved to cease towing to the lot prior to July 1, 2016 . Discussion followed regarding combining customer feedback into the ordinance for Council consideration. Councilmember Penfold said the feedback included difficulty in finding that same service available out in the broader community. Ms . Shaffer discussed sole source or a rotation process similar to what the police were already using. She said there would be one position whose complete responsibility would be to oversee that coordination. Councilmember Penfold said terms of specific consumer protection need to include contract requirements to entail a phone contact for weekend after-hours . Ms . Shaffer clarified this involved tows initiated by City Staff and would not affect or regulate any private lot. Ms . Gust-Jenson said there would be transition time and criteria necessary to put a contract into place and inquired how this would be possible by July 1 . Ms . Shaffer said there was a contract in place for towing services for the Compliance Department. She said it did not include the criteria requested, but services could be filled under that contract while Staff worked diligently to ensure incorporation of desired language . Discussion followed regarding public perception, and whether an ordinance would be easier than trying to rush contracts . Ms . Shaffer said she appreciated and acknowledged the input. The Council discussed social work funding and various methods of expanding the visibility of Police in the downtown business core. Mr. Litvack discussed sustainable solutions, and said the largest gap appeared to be access to services . He discussed preliminary conversations taking place with Salt Lake County in regards to a type of Community Connection Center. 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 A 4-3 Straw Poll was conducted and failed to restore funding for the three social worker positions within the Police Department, and capture the $150, 000 savings to be utilized in the Rio Grande area, with Council Members Johnston, Luke, Kitchen, Adams opposed; Council Members Rogers, Mendenhall, and Penfold in support. A unanimous Straw Poll was conducted to fund $380, 000 for homeless services in the Rio Grande area. Ms . Bruno suggested location of this funding in the Non-Departmental budget to assist in ease of funds expenditure . She said however, location of funds in this area meant there was nothing requiring Administration to return for project approval . She said having it flexible would not necessarily render an approval process . Discussion continued regarding the issue of public restroom cleanliness and pilot project portable/trailer-based or other restroom solutions . Councilmember Adams suggested allocation of funding for one year, pursuit of a private community match at some level, offering multiple stations, at least one attendant 24/7, and to see how far funding would go. Councilmember Mendenhall expressed concern with jumping to spend this much on a new idea that did not result from process or study. She said she would rather put $200, 000 towards the best idea to address the homeless situation. The Council discussed how successful implementation would look. Mr. Litvack said Administration was aware of this concept . He said if the Council made it a priority, he was certain Administration could determine implementation in a way to be successful . Discussion followed regarding portable loos, monitoring concerns and timing, and potential takeover or blocking of units by drug dealers and users . Councilmember Kitchen said it might be useful to monitor portable loos prior to acquisition of additional units . The suggestion was offered to expand the Clean Team contract to include cleaning of these units, with Ms . Bruno outlining the required request for proposal process to be undertaken for both the product and services . Ms . Gust-Jenson suggested Staff would work with Administration to come up with a draft motion. She said a great deal of cost information was provided, and there would be a usable number once a contract was instituted. A 5-2 Straw Poll was conducted and passed to allocate $200, 000 towards a pilot project (future information forthcoming) for portable/trailer-based restroom solutions based on a $75, 000 community match, with Council Members Adams, Rogers, Luke, Johnston, and Kitchen in support; Council Members Penfold and Mendenhall opposed. 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 Councilmember Mendenhall requested follow-up as soon as pricing was determined or contract issued. Ms . Bruno clarified the intent for $200, 000 (plus the match) to deal with sanitation and toilets and perhaps some way to mitigate the Portland loos; and to revisit the $380, 000 to clarify intent for Council to go forward. The Council discussed Clean Team and the Green Team funding. Ms . Bruno said currently, there was no funding for the Green Team. She said the RDA funded start-up but there was no funding for staffing costs . A 5- 2 Straw Poll was conducted and failed to allocate $125, 000 towards this project until additional information was provided involving outreach, partnerships or matching funds, with Council Members Penfold, Adams, Mendenhall, Rogers, and Luke opposed; Council Members Kitchen and Johnston in support. A 5-2 Straw Poll was conducted and failed to support Sunday parking enforcement, with Council Members Rogers, Penfold, Adams, Mendenhall, and Luke opposed; Council Members Johnston and Kitchen in support . A unanimous Straw Poll was conducted to leave the CIP funding amount as was presented in the Mayor's budget. Councilmember Mendenhall requested $75, 000 funding to retain the current tree level . Mr. Luedtke clarified last year, the Council funded $222, 000 and this year $147, 000; it would require $75, 000 to restore funding to last year' s funding level . A 6-0 Straw Poll was conducted (Councilmember Kitchen was not present) in approval of allocating an additional $75, 000 for tree planting. Councilmember Penfold addressed the ongoing proposal for the Sego Lily project in Sugarhouse Park. He proposed a $200, 000 line item to be contingent upon a community match of $400, 000 towards the remaining balance . Ms . Bruno stated this would be approved outside of the Capital Improvement Plan process due to timing. Ms . Gust-Jenson clarified there was an appropriation included in Budget Amendment 2 . Ms . Weaver said she was almost certain the expectation at that time was the project to be fully funded. A unanimous Straw Poll was conducted to bring the City portion back up to $200, 000 and to reduce the match requirement (Staff to determine amount) . Councilmember Rogers suggested funding the 600 North traffic calming project . He said the Council could do a lot of good by funding this for the community as recommended by the CIP Board. A unanimous Straw Poll was conducted in support of allocating $41,234 (including the balance needed to cover four bulb outs from fund balance) towards the 600 North traffic 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 calming project. Ms . Bruno said the Golf Fund structural deficit remained and said a mid-year briefing would be requested via Legislative Intent. The Council discussed actual versus projected revenue and the need for accuracy. Councilmember Rogers suggested utilizing the previous year actual numbers versus projections . The Council felt that was appropriate and requested a briefing in the fall for further discussion to include revenues, feedback information on WingPointe, and update on the recently funded greens maintenance . Ms . Bruno said Staff would prepare the key changes documentation. Ms . Gust-Jenson requested Council provide any feedback necessary to Staff following the public hearings to allow time to incorporate items into the June 14, 2016 packet information. #7 . 5:27:00 PM RECEIVE AN UPDATE REGARDING LEGISLATIVE INTENT STATEMENTS FROM LAST FISCAL YEAR 2015-16 AND POSSIBLE STATEMENTS FOR THE FISCAL YEAR 2016-17 . Legislative intents are formal requests the Council makes of the Administration. View Attachments Allison Rowland and Lisa Shaffer briefed the Council with attachments . Inquiry was raised as to what defined a reasonable time to report back on a plan to achieve Fleet Fund financial stability. Ms . Shaffer requested a six-month window to allow consideration/evaluation how to efficiently manage the Fleet . The Council discussed the importance of having the information well in advance of the next budget year, and requested an update in November. Discussion followed regarding Impound Lot closure, consumer protection tools, maximum fees, accessibility of the public to tow operators, lack of State regulations, difficulty of recourse, and after- hours contact and pickup requirements for a provider. The Council discussed a broader process than going to a Request-for-Proposal contract . Discussion followed regarding including requirements or options for intent language as well as minimum requirements as part of the rotation into any agreement . It was suggested that a City position could be available for problems or recourse and serve as an intermediary or monitor during business hours . Ms . Shaffer said Staff would be working with the legal team to determine what could be included in an ordinance or stipulations for the approved list of towing companies and how to regulate them. Councilmember Penfold said with the recent discussion on downtown and homelessness funding, he would suggest intent expansion of "Clean 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 Team" to include/or "Green Team" versus having duplicate grant applications, opportunities, or intents for two similar programs . The Council suggested review and follow-up of the FY15-16 Legislative Intent Statements in August . #8 . 5:41:32 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING SECTION 21A.30 . 045, SALT LAEK CITY CODE, RELATING TO CITY ZONING REGULATIONS PERTAINING TO BUILDING HEIGHT IN THE D-4 DOWNTOWN SECONDARY CENTRAL BUSINESS DISTRICT PURSUANT TO PETITION NO. PLNPCM2015-00676. The ordinance would allow for buildings of unlimited height on the Salt Palace properties bounded by South Temple, West Temple, 200 South and 200 West, while maintaining the permitted maximum height requirement of 75 feet elsewhere in the district. The change is designed to accommodate a future convention center hotel . Related provisions of Title 21A, Zoning, may also be amended as part of this petition (Petitioner-Former Mayor Ralph Becker) View Attachments Russell Weeks, Nick Norris, and Molly Robinson briefed the Council with attachments . Discussion followed regarding the options for motions associated with various height limits and intent not to impact properties west of 200 West . #9. 5:58:31 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE SUGAR HOUSE MASTER PLAN, AMENDING THE ZONING ORDINANCE TO CREATE THE FB- SC AND FB-SE FORM BASED SPECIAL PURPOSE CORRIDOR DISTRICTS, AND AMENDING THE ZONING MAP TO APPLY FB-SC AND FB-SE FORM BASED SPECIAL PURPOSE CORRIDOR ZONING DISTRICTS PURSUANT TO PETITION NOS. PLNPCM2012-00576 AND PLNPCM2012-00577 . The proposal includes new height limits and setback requirements for the Sugar House Streetcar Corridor (Petitioner - Salt Lake City Council) . View Attachments Russell Weeks and Nick Norris briefed the Council with attachments . #10 . 6:08:52PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See File M 16-5 for Announcements . #11 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. 16 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 7, 2016 #13. 3:05:34 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (b) TO DISCUSS COLLECTIVE BARGAINING. Councilmember Penfold moved and Councilmember Johnston seconded to enter into Closed Session to discuss Collective Bargaining, Utah Code §52-4-205 (b) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, Johnston, Luke, Adams, Kitchen, and Rogers voted aye . See File M 16-2 for Sworn Statement . In Attendance: Council Members Mendenhall, Penfold, Johnston, Luke, Adams, Kitchen, and Rogers . Others in Attendance: Margaret Plane, Cindy Gust-Jenson, Brian Roberts, Jacqueline Biskupski, Jennifer Bruno, David Litvack, Lehua Weaver, Patrick Leary, John Vuyk, Mary Beth Thompson, and Cindi Mansell . The Closed Session adjourned at 3 : 19 p.m. The Work Session meeting adjourned at 6 : 13 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 7, 2016 . clm 16 - 9