10/25/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
The City Council met in Work Session on Tuesday, October 25, 2016,
at 2 : 12 p.m. in Room 326, Committee Room, City County Building,
451 South State Street .
In Attendance: Council Members James Rogers, Andrew Johnston, Erin
Mendenhall, Stan Penfold, Charlie Luke, and Lisa Adams .
Absent: Derek Kitchen.
Staff in Attendance: Cindy Gust-Jenson, Executive Council
Director; Jennifer Bruno, Council Executive Deputy Director; Lehua
Weaver, Council Associate Deputy Director; Jacqueline Biskupski,
Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Margaret
Plane, City Attorney; Michael Akerlow, Housing and Neighborhood
Development Director; Benjamin Luedtke, Council Constituent
Liaison; Kristin Riker, Parks and Public Lands Director; Jennifer
Seelig, Mayor' s Community Relations Director; Mike Reberg,
Community and Neighborhoods Director; Vicki Bennett,
Sustainability Department Director; Brian Roberts, Senior City
Attorney; Kevin Young, Interim Transportation Director; Lisa
Shaffer, Public Services Director; Melissa Jensen, Housing and
Neighborhood Development Deputy Director; Matthew Dahl, Housing
and Neighborhood Development Deputy Director; Russell Weeks,
Council Senior Policy Analyst; Lara Fritts, Economic Development
Director; Jeff Snelling, City Engineer; John Delaney, Senior City
Attorney; Nick Tarbet, Council Senior Public Policy Analyst;
Matthew Rojas, Mayor' s Director of Communications; Mary Beth
Thompson, Interim Finance Director; Rusty Vetter, Deputy City
Attorney; Sylvia Richards, Council Pubic Policy Analyst; and Kory
Solorio, Assistant City Recorder.
Others in Attendance: Cary Hopkins, Arts Council Board Chair.
Councilmember Rogers presided at and conducted the meeting.
The meeting was called to order at 2 : 12 p.m.
AGENDA ITEMS
#1 . 2:12:36 PM BRIEFING REGARDING THE CITY' S CAPITAL
IMPROVEMENT PROJECTS, WHICH INVOLVE THE CONSTRUCTION, PURCHASE OR
RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL
STRUCTURES. Generally, projects have a useful life of five or more
years and cost $50, 000 or more. View Attachments
16 - 1
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
Ben Luedtke and Kristin Riker briefed the Council with
attachments .
Discussion was held regarding inclusion of estimated costs
for the 1200 East Green Medians Project (Constituent Item #8) ,
using impact fees for the linier park component, eligible funding
for the current and new impact fee plans, funding for development
of a new downtown area park, and funding for pickleball courts .
A unanimous Straw Poll was taken in support of adding the
East/West Community Connections Project (Tier 1 Item #3) funding
to the Redevelopment Agency (RDA) budget .
Council Members requested the following items from Staff:
• Highlight projects which do not qualify for the current
impact fee plan yet may qualify for the new impact fee
plan.
• Allocate $50, 746 from General Funds towards the $91, 400
estimated for the Whittier Elementary School drop-
off/pick-up lanes (Constituent Project #2) and the
remainder from Class C funds .
• Allocate the requested funding of $82, 500 for the Sugar
House Park Roadway Maintenance (Constituent Project #10)
from Class C Funds .
• Allocate any remaining unallocated funding in Class C Funds
to Street Improvements Projects (Tier 1 Item #17) .
• Flag Downtown Park Improvements Project (Tier 2 Item #14)
for future discussion at the RDA level .
• Estimates of required funding for property to develop a
downtown park prior to adoption of the budget .
• Add/include $350 to fund painting pickleball lines when
tennis courts were being resurfaced.
#2 . 2:41:01 PM BRIEFING REGARDING THE IMPACT FEES FACILITIES PLAN
(IFFP) DRAFT. A draft plan that identifies new impact fee pricing,
identifies the level and services (fire, police, parks, lands,
etc. ) that residents can expect, and more. Interested groups,
including people in the development community, will have a chance
to review the plan and provide input before a final plan is
forwarded to the Council . The Council may discuss the one-year
impact fee suspension (a.k. a. moratorium) that expires on November
2, 2016. View Attachments
Jennifer Bruno, Ben Luedtke, and Mike Reberg briefed the
16 - 2
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
Council with attachments .
Discussion was held regarding options to address the
transition from the moratorium to the new Impact Fee Schedule, the
current Impact Fees Fund balance and how funding would be spent,
parameters of the new IFFP, effective dates of fees once the new
IFFP was adopted, status of the Administration in terms of outreach
to developers and stakeholders regarding proposed impact fees,
concern with the timeline to address feedback/questions regarding
the proposed IFFP prior to adoption, and concern regarding the
effect of the proposed IFFP to developers .
Unanimous Straw Polls were taken in support of:
• Request the Administration provide definition for a vested
permit.
• Staff prepare an ordinance to extend the moratorium until
new impact fees went into effect, wherein decreasing impact
fees would go into effect immediately upon adoption of the
new IFFP, and increasing impact fees would go into effect
90 days after adoption (as required by Utah State Code)
with the option for vested permits .
Council Members requested the following items from staff:
• Notice requirements for public hearing on the draft IFFP.
• A report/plan on the allocation of impact fees in the
Annual, General, and RDA budgets; to also include the
reporting in budget openings/amendments .
#3. 3:16:58PM BRIEFING REGARDING A PROPOSED ORDINANCE GRANTING
AN ELECTRICAL UTILITY FRANCHISE TO PACIFICORP (ROCKY MOUNTAIN
POWER) . The franchise agreement allows Rocky Mountain Power to
continue to maintain and place its facilities within the City
rights-of-way. In addition to the franchise agreement, the City
and Rocky Mountain Power have developed a cooperative plan to
increase the amount of renewable energy available to the Salt Lake
City market. View Attachments
Ben Luedtke, Vicki Bennett, and Brian Roberts briefed the
Council with attachments .
Discussion was held regarding the context of what Salt Lake
City and Rocky Mountain Power were doing in comparison to the rest
of the Country. Questions were raised regarding extension of the
agreement.
16 - 3
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
#4 . 4:39:58PM BRIEFING REGARDING A PROPOSED ORDINANCE AMENDING
THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT
STAFFING DOCUMENT, FOR FISCAL YEAR 2016-2017 . Under the proposal,
funding would be allocated for several items. Highlights include:
• Funding for Police fleet purchases.
• Funding for Police de-escalation training and community
oriented policing.
• Funding for pickleball courts.
• Other budget amendments.
The Council may also discuss plans regarding the Economic
Development Department. View Attachments
Jennifer Bruno, Ben Luedtke, Cary Hopkins, Lara Fritts, Kevin
Young, Jeff Snelling, Melissa Jensen, Mike Akerlow, and Lisa
Shaffer briefed the Council with attachments .
Discussion was held regarding requests for Arts Council
funding reports, amount of grants distributed by the Arts Council,
Arts Council functions, timing of funding needed for the Arts
Council, function of Arts Council Board/Members, fund raising
explored by the Arts Council, and Arts Council process/policy for
funding requests .
A straw poll was taken in support of a budget amendment for
funding requested by the Arts Council . All Council Members present
were in favor except Councilmember Mendenhall who abstained.
Discussion continued regarding whether funding of tennis and
pickleball courts were impact fee eligible, termination of the
Planters (Traffic Calming Planters Program) , impact fee funding
eligibility of the McClelland Trail project, impact of taking
funding from the 1700 South budget, question regarding an Economic
Development Plan, time frame for the next budget amendment,
advertisement of Economic Development proposed staffing, who
decides/chooses the proposed staffing for Economic Development and
their qualifications, technology and training enhancements for the
Economic Development Department, fiduciary responsibilities for
budgeting requests, proposed Homeless Services Coordinator
Position, environmental evaluation of North Temple Landfill
funding partners, HAWK signal at 2100 South and McClelland Street,
consideration of the Police impact fees refund in relation to the
new IFFP, eligibility of Police vehicle funding from impact fees,
funding to replace vehicles for the Police Department, and funding
constituent needs for street lighting.
16 - 4
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
A unanimous Straw poll was taken in support of allowing the
Police Department to hire additional social workers for the
Community Connection Center with the understanding to consider a
salary/personnel adjustment in a future budget amendment .
Council Members requested the following items :
• Report on additional funds raised by the Arts Council .
• Verify if funding for tennis and pickleball courts was
impact fee eligible .
• Provide potential programs to replace the Planters Traffic
Calming Pilot Project.
• Add an accounting, expiration, and refunds of impact fees
to budget opening balance fund reports .
• Flag funding for replacement of Police vehicles and provide
funding options with a plan to consider replacement of
Police vehicles (based on mileage, maintenance, etc. ) on a
rotating basis .
• Evaluate lighting improvement areas and provide options to
consider funding on a continual basis .
• Consider a place holder for and clarify requested funding
from the Downtown Alliance to help support a winter
market/garden stroll .
Note: Items 5 and 6 discussions/briefings were combined.
#5. 5:49:50 PM DISCUSSION REGARDING HOMELESSNESS AND HOMELESS
SERVICES IN SALT LAKE CITY. View Attachments
#6. BRIEFING REGARDING HOUSING HOMELESS INDIVIDUALS ON AN
EMERGENCY BASIS THIS WINTER. View Attachments
Russell Weeks and David Litvack briefed the Council with
attachments .
Discussion was held regarding Salt Lake County funding for
support of winter emergency shelters, concern with children and
the plan for divided sub-groups in shelters, concern regarding
coordination of information from homeless service providers, a
"point-in-time" count, collaboration between the Administration
and Council regarding sufficient emergency shelter plans,
concern/need of funding for and availability of additional
emergency shelters, a contingency plan, potential of State funding
for homeless winter emergency funding, ability to access
additional information to identify populations not being
16 - 5
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
identified, shelter capacity issues, types of housing the
Administration was willing to fund, other municipalities tracking
homeless populations in their area, and addressing short and long-
term visions for homeless housing issues .
Council Members requested the following items from Staff:
• Incorporate funding from the Road Home given to the Wiegand
Center into research.
• Approach Salt Lake County regarding funding resources for
winter emergency shelters .
• Provide the deadline for partnerships to be on board to
participate/assist with homeless issues .
• Provide a contingency plan for homeless issues .
• Verify if State funding could be accessed for diverting
people out of shelters into housing.
#7 . INTERVIEW JOHN KEMP PRIOR TO CONSIDERATION OF HIS
APPOINTMENT TO THE CITY AND COUNTY BUILDING CONSERVANCY AND USE
COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1, 2020 . View
Attachments
Item not held.
#8 . INTERVIEW MARIO ORGANISTA PRIOR TO CONSIDERATION OF HIS
APPOINTMENT TO THE COMMUNITY DEVELOPMENT & CAPITAL IMPROVEMENT
PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH OCTOBER 12 ,
2019. View Attachments
Item not held.
#9. 6:39:13 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE
DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF
COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give
feedback or staff direction on any item related to City Council
business, including but not limited to Scheduling Items. View
Attachments
See File M 16-5 for Announcements .
#10 . REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
16 - 6
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 25, 2016
#11 . 3:27:43PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION,
IN KEEPING WITH UTAH CODE §52-4-205 ANY ALLOWED PURPOSE.
Councilmember Adams moved and Councilmember Mendenhall
seconded to enter into Closed Session to discuss the purchase,
exchange, or lease of real property pursuant to Utah Code §52-4-
205 (1) (d) ; §78B-1-137 Attorney-Client matters that are privileged;
and §52-4-205 (1) (a) Discussion of the character, professional
competence, or physical or mental health of an individual . A roll
call vote was taken. Council Members Adams, Luke, Rogers, Penfold,
Mendenhall, and Johnston voted aye . See File M 16-2 for Sworn
Statements .
In Attendance: Council Members Mendenhall, Luke, Johnston, Adams,
Penfold, and Rogers .
Absent: Councilmember Kitchen.
Others in Attendance: Jacqueline Biskupski, Cindy Gust-Jenson,
Jennifer Bruno, David Litvack, Lehua Weaver, Mike Reberg, Mike
Akerlow, Russell Weeks, Margaret Plane, Nick Tarbet, Matthew
Rojas, Jennifer Seelig, Mary Beth Thompson, Matt Dahl, Ben Luedtke,
Rusty Vetter, Sylvia Richards, John Delaney, Laura Fritts, and
Kory Solorio.
The closed session adjourned at 4 : 30 p.m.
The work session adjourned at 6 : 40 p.m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content.
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
October 25, 2016 .
ks
16 - 7