11/01/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
The City Council met in Work Session on Tuesday, November 1, 2016,
at 2 : 23 p.m. in Room 326, Committee Room, City County Building,
451 South State Street .
In Attendance: Council Members James Rogers, Derek Kitchen, Erin
Mendenhall, Stan Penfold, Charlie Luke, and Lisa Adams .
Absent: Andrew Johnston
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Executive Deputy Director;
Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief
of Staff; Margaret Plane, City Attorney; Mary Beth Thompson,
Finance Operations Interim Director; Nick Tarbet, Council Senior
Policy Analyst; Michael Akerlow, Housing and Neighborhood
Development Director; Benjamin Luedtke, Council Constituent
Liaison; Todd Reeder, Capital Asset Development Manager; Matthew
Rojas, Mayor' s Director of Communications; Mike Reberg, Community
and Neighborhoods Director; Jeff Snelling, City Engineer; Orion
Goff, Building Services Director; Blake Perez, Transportation
Special Projects Analyst; Chris Jones, Transportation Division
Section Manger; Nick Norris, Planning Director; Paul Nielson,
Senior City Attorney; Megan DePaulis, Senior City Attorney; John
Vuyk, City Budget Manager; Russell Weeks, Council Senior Policy
Analyst; and Kory Solorio, Assistant City Recorder.
Guest in Attendance: Fred Philpot, Consultant; Matt Minkevitch,
The Road Home Executive Director; and Shaleane Gee, Salt Lake
County Collective Impact on Homelessness Special Projects and
Partnership Division Director.
Councilmember Rogers presided at and conducted the meeting.
The meeting was called to order at 2 : 23 p.m.
AGENDA ITEMS
#1 . 2:23:38 PM BRIEFING REGARDING THE SITE PLAN, FLOOR PLANS,
RENDERINGS AND COST ESTIMATES TO REBUILD FIRE STATION NO. 3 AT
2425 SOUTH 900 EAST. The current Fire Station No. 3 is located at
1104 East Sugarmont Drive and is one of the oldest fire stations
in the City. View Attachments
Mike Akerlow and Todd Reeder briefed the Council with
attachments .
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
Discussion was held regarding solar array design.
#2 . BRIEFING REGARDING IMPACT FEES:
a. 3:42:07PM AN ORDINANCE TO EXTEND THE ONE-YEAR SUSPENSION
(A.K.A. MORATORIUM) FOR FIRE, PARKS, POLICE, AND TRANSPORTATION
IMPACT FEES. THE MORATORIUM IS SCHEDULED TO EXPIRE ON NOVEMBER 2,
2016. The proposed extension will continue until new impact fee
prices go into effect. Per Utah Code, an impact fee decrease would
go into effect immediately once the Council adopts an Impact Fee
Facilities Plan. Conversely, an impact fee increase would go into
effect after a 90 day waiting period. View Attachments
Ben Luedtke, Mike Reberg, Mary Beth Thompson, Margaret Plane,
and Orion Goff briefed the Council with attachments .
Councilmember Penfold proposed a timeline for implementation
of new Impact Fees . He suggested holding public hearings on
November 15, 2016 and December 6, 2016, and adoption of new Impact
Fees on December 13, 2016 .
Discussion was held regarding the Administration' s position
on the Impact Fee Moratorium, definition of vesting a permit, and
legal risk of not addressing a vested interest versus a permit-
in-hand.
A unanimous Straw Poll was taken in support of:
• Moving forward with the intent to adopt a new Impact Fee
Ordinance on December 13, 2016 (initiating the 90-day
waiting period before the increase of impact fees went into
effect) .
• Extending the moratorium (subject to the 90-day waiting
period) .
• Requiring a permit-in-hand concept after adoption of the
new Impact Fee Ordinance (subject to the 90-day waiting
period) .
b. 2:30:51PM IMPACT FEES FACILITIES PLAN (IFFP) DRAFT. A draft
plan that identifies new impact fee pricing, identifies the level
of services (fire, parks, police, and transportation) that
residents can expect, and more. Interested groups, including
people in the development community, will have a chance to review
the plan and provide input before a final plan is adopted by the
Council . View Attachments
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
Jennifer Bruno, Ben Luedtke, Fred Philpot, Mary Beth
Thompson, Mike Akerlow, Mike Reberg, Margaret Plane, and Jeff
Snelling briefed the Council with attachments .
Ms . Bruno noted a public hearing on the IFFP Draft was set
for November 15, 2016 .
Discussion was held regarding concern with not charging
Impact Fees (Commercial/Office) for Parks, difference between
single and multi-family Parks Impact Fees, concern with increase
of Regional Park Services Impact Fees, paying the same Fire Impact
Fee amount for a studio apartment versus a three bedroom apartment,
total Fire Impact Fee amount per unit, explanation of buy-in to
existing facilities in relation to Expenditure of Fire Fees, time
frame for re-analysis of the IFFP, mechanism to incorporate Impact
Fee analysis in Capital Improvement and Annual Budget Projects,
analysis factor of Police Impact Fees in relation to high call
volumes for services, increase of Commercial Police Impact Fee,
consider capital investments to increase Police deployment/ability
in commercially centric areas, possibility of funding a project
not itemized in the IFFP, importance of identifying/highlighting
specific projects which were Impact Fee eligible, Impact Fee
methodology or the difference between proposed/existing Retail and
the dramatic difference in the Office Impact Fee, interpretation
of increase/decrease of fees, public outreach, data used for
fire/police calls for service, ten-year comprehensive Capital
Improvements Plan in relation to the IFFP, and IFFP in relation to
future development in the Northwest Quadrant .
Council Members requested the following items from Staff:
• Feedback regarding Finance Department resources/capacity
to develop/incorporate consideration of Impact Fee
analysis into all project funding sources; and tracking
for re-analysis of the IFFP as needed.
• Legal clarification/interpretation to determine if project
funding not included in the IFFP was eligible for Impact
Fee funding.
#3. 4:14:33 PM BRIEFING REGARDING AN UPDATE ON THE HIVE PASS
PROGRAM, WHICH OFFERED DISCOUNTED UTAH TRANSIT AUTHORITY TRANSIT
PASSES TO SALT LAKE CITY RESIDENTS IN 2014 AND 2015. The update
will include details of how many residents participated, what the
challenges were, and the City's options going forward. View
Attachments
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
Russell Weeks , Chris Jones, and Blake Perez briefed the
Council with attachments .
Mr. Weeks said he believed (approaching midpoint of the
current fiscal year) this was an excellent update on one of the
programs funded in the non-departmental budget.
Discussion was held regarding pass re-purchase numbers,
promotional/marketing efforts and effects, pass activation/de-
activation, FrontRunner users/services, process to verify homeless
were Salt Lake City residents, associated costs of pass expansion,
potential sponsorship funding with GreenBike in exchange for
participation in the Hive Pass Program, perceived ridership
strategies, marketing budget, bus routes to ski-lifts, and
recruiting other municipalities to participate in similar
programs .
Council Members requested the following item from Staff:
• Present a marketing/funding approach for on-line sales
activity.
#4 . 4:46:21PM BRIEFING REGARDING A PROPOSED ORDINANCE RELATED
TO HOMELESS RESOURCE CENTERS. The proposed ordinance would
establish a process to allow homeless resource centers subject to
approval of a conditional use permit (21A. 54-Conditional Uses) ,
and provided that specific criteria were met. (Currently, homeless
shelters were allowed as a conditional use in some City zoning
districts. ) The criteria, which this ordinance would establish,
were intended to help mitigate potential negative impacts to
neighborhoods where resource centers could be located. View
Attachments
Nick Tarbet, Nick Norris, and Paul Nielson briefed the Council
with attachments .
Discussion was held regarding avoiding a potential camping
space in relation to Territorial Reinforcement, participation
requirements from the maintenance provider, Homeless Shelter and
proposed Homeless Resource Center definitions, inclusion of
maximum capacity, city code amendments , landscape buffering,
distance requirements from low density residential, and initiating
ordinance changes .
A unanimous Straw Poll was taken in support of moving forward
with a Legislative Action to initiate ordinance changes .
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
Council Members requested the following items from Staff:
• Provide potential intent language to require (whomever runs
the facilities) group training for the homeless to gain a
sense of participation.
• Provide definition of landscape buffering in the
conditional use permit process .
• Provide description of Crime Prevention through
Environment Design (OPTED) .
• Create language allowing (the Architect) creativity in
buffering designs .
#5. 5:20:33PM DISCUSSION REGARDING HOMELESSNESS AND HOMELESS
SERVICES IN SALT LAKE CITY. View Attachments
Russell Weeks, Jacqueline Biskupski, David Litvack, Matt
Minkevitch, Megan DePaulis, Margaret Plane, and Shaleane Gee,
briefed the Council with attachments .
Discussion was held regarding concern with overflow once St .
Vincent DePaul Dining Hall (potential emergency winter resource
center) was at capacity, availability of funding (from State,
County, and other Municipalities) for emergency winter resources,
24-hours' notice for the Weigand Day Center to prepare as a winter
emergency resource, allowing families/children in resource
centers, number of families currently at the Road Home,
availability of resources this year in comparison to last year,
concern the Homeless Resource Winter Plan submitted was not
sufficient, non-involvement of Council in creating criteria to
secure specific homeless service sites, how children were handled
at the Rio Grande and Weigand Centers in relation to sex offenders,
timeline for the budget amendment to include a funding request,
sufficiency of allocated funding, plan to turn property over to
the Shelter/Homeless Committee after site selection,
determination/options of property management of shelters,
initiation/transfer of a conditional use permit, Request For
Proposal of shelter design, demographics served in the four
shelters, and Council engagement in building design
process/selection.
Council Members requested the following items from Staff:
• Approach Salt Lake County regarding collaboration of
funding for emergency winter resources .
• Correct the Staff Report to exclude stating the Council
formulated criteria to secure specific sites .
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
• Contemplation of a scenario where ownership of the sites
were handed off prior to reimbursement and an interlocal
agreement (or some other kind of contract) whereby the City
was insured to receive reimbursement.
#6. 6:07:13 PM BRIEFING REGARDING AN ORDINANCE AMENDING THE
FINAL BUDGET FOR THE CAPITAL PROJECTS FUND OF THE LOCAL BUILDING
AUTHORITY FOR FISCAL YEAR 2015-16. The budget amendments include
funding to cover increased expenses for the Marmalade Library and
appropriating accrued interest on Local Building Authority Bonds,
Series 2014A. View Attachments
John Vuyk and Mary Beth Thompson briefed the Council with
attachments .
No discussion was held.
# . 7 INTERVIEW PHILLIP WINSTON PRIOR TO CONSIDERATION OF HIS
APPOINTMENT TO THE PLANNING COMMISSION FOR A TERM EXTENDING THROUGH
SEPTEMBER 8, 2020 . View Attachments
Item pulled from agenda.
#8 . 6:10:40PM INTERVIEW JOHN KEMP PRIOR TO CONSIDERATION OF
HIS APPOINTMENT TO THE CITY AND COUNTY BUILDING CONSERVANCY AND
USE COMMITTEE FOR A TERM EXTENDING THROUGH September 1, 2020 . View
Attachments
Councilmember Rogers said Mr. Kemp' s name was on the Consent
Agenda for formal consideration.
#9. 6:12:28PM INTERVIEW LOREE HAGEN PRIOR TO CONSIDERATION OF
HER APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL
IMPROVEMENTS PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH
OCTOBER 12 , 2019 . View Attachments
Councilmember Rogers said Ms . Hagen' s name was on the Consent
Agenda for formal consideration.
#10 . INTERVIEW MARIO ORGANISTA PRIOR TO CONSIDERATION OF HIS
APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENTS
PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH OCTOBER 12 ,
2019 . View Attachments
Item pulled from agenda.
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 1, 2016
#11 . 6:09:26 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE
DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF
COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give
feedback or staff direction on any item related to City Council
business, including but not limited to Scheduling Items. View
Attachments
See File M 16-5 for Announcements .
#12 . REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
#13. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN
KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE.
Item not held.
The meeting adjourned at 6 : 15 p.m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content .
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
November 1, 2016 .
ks
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