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04/20/2006 - Minutes (2) PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION THURSDAY, APRIL 20 , 2006 The City Council of Salt Lake City, Utah met in Work Session on Thursday, April 20, 2006, at 5 : 30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance : Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler and Soren Simonsen. Also In Attendance : Cindy Gust-Jenson, Executive Council Director; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Lehua Weaver, Council Constituent Liaison; Russell Weeks, Council Policy Analyst; Rocky Fluhart, Management Services Department Chief Administrative Officer; Edwin Rutan, City Attorney; Jennifer Bruno, Council Policy Analyst; Patrick Thronson, Mayor' s Communications/Public Relations Officer; Janice Jardine, Council Land Use Policy Analyst; Alexander Ikefuna, Planning Director; Orion Goff, Building Official; David Oka, Redevelopment Agency Director; Sam Guevara, Mayor' s Chief of Staff; Brent Wilde, Community Development Deputy Director; Rosemary Kappes, Housing Authority Director; LeRoy Hooton, Public Utilities Director; Jeffrey Niermeyer, Public Utilities Deputy Director; Jim Lewis, Public Utilities Finance Administrator; Nancy Tessman, Library Director; Kay Christensen, Budget Analyst; D. J. Baxter, Mayor' s Senior Advisor; Chris Bramhall, Senior City Attorney; Sylvia Jones, Council Research and Policy Analyst/Constituent Liaison; Mary Guy-Sell, Intermodal Hub Consultant; Steve Fawcett, Management Services Deputy Director; Russ Youngberg, Hansen, Barnett and Maxwell; Michael Michelson, Hansen, Barnett and Maxwell; Leland Myers, Metropolitan Water District Board; Doug Sterling, Housing Authority; Reed Robinson, Housing Authority; Terry Feveryear, Housing Authority; Timothy Rodriguez, Attorney' s Office Risk Management Specialist; and Scott Crandall, Deputy Recorder. Councilmember Buhler presided at and conducted the meeting. The meeting was called to order at 5 : 36 p.m. AGENDA ITEMS #1 . 5:36:50PM RECEIVE A BRIEFING FROM THE CITY' S FINANCIAL AUDITOR ON THE QUEST FOR THE GIFT OF LIFE MONUMENT. View Attachments Gary Mumford, Russ Youngberg, Michael Michelson, Rocky Fluhart, D.J. Baxter and Nancy Tessman briefed the Council with the attached handouts . Councilmember Jergensen said criteria for accepting private donations needed to be reviewed and procedures established to ensure this type of situation did not occur in the future . Councilmember Christensen asked about written documentation stating contractor' s 06 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION THURSDAY, APRIL 20, 2006 obligation had been paid in full . Ms . Tessman said there was a verbal commitment but would follow-up on written documentation . Discussion was held on facilitating capital improvement projects which involved the Library. A majority of the Council felt the process needed to be reviewed by City/Library personnel . #2 . 6:25:05PM RECEIVE A BRIEFING REGARDING THE POTENTIAL SALE OF PUBLIC HOUSING FROM ROSEMARY KAPPES, HOUSING AUTHORITY DIRECTOR. View Attachments Rosemary Kappes, Doug Sterling, Reed Robinson and Terri Feveryear briefed the Council with the attached handouts . Councilmember Christensen asked for a list identifying properties held by the Housing Authority and those held by the Housing Authority' s non-profit division. Ms . Kappes said she would provide the information . #3 . 6:41:02 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE TRAX EXTENSION AND INTERMODAL HUB. (ITEM C-1 AND F-1) View Attachments Russell Weeks, Mary Guy-Sell, Chris Bramhall, D.J. Baxter and Jennifer Bruno briefed the Council with the attached handouts . Mr . Bramhall said he wanted to suggest a change to the proposed ordinance . He said Page 2, Paragraph 1, Line 3 needed to read " . . conveyances, assignments and grants . . " . Councilmember Buhler said the ordinance would be considered during the formal meeting. #4 . 6:47:00 PM 7:16:05 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET FROM THE PUBLIC UTILITIES DEPARTMENT FOR FISCAL YEAR 2006-2007 . View Attachments LeRoy Hooton, Jim Lewis, Jeffrey Niermeyer and Lehua Weaver briefed the Council with the attached handouts . Councilmember Saxton asked about the absence of a fire hydrant on or near Elizabeth Street . Mr. Hooton said they would research the issue and install a hydrant if necessary. Discussion was held on the water, sewer and stormwater funds . Council Members were in favor of proposed budgets . #5 . 7:34:55 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING SECTION 3 . 36 OF THE SALT LAKE CITY CODE, RELATING TO PAYMENT OF NO- FAULT UTILITIES CLAIMS. View Attachments LeRoy Hooton, Jeffrey Niermeyer, Leland Myers, Chris Bramhall, Timothy Rodriguez and Lehua Weaver briefed the Council with the attached handouts . Council Members were in favor of advancing the issue . 06 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION THURSDAY, APRIL 20 , 2006 #6 . 7:50:54PM RECEIVE A BRIEFING REGARDING AN ANALYSIS OF EXTENSION OF HISTORICAL BUDGET DATA. View Attachments Steve Fawcett, Jennifer Bruno and Rocky Fluhart briefed the Council with the attached handouts . Councilmember Saxton said the Council and Administration needed to find ways to educate the public about the budget. Councilmember Christensen said additional revenues needed to be set aside to cover retirement benefits . #7 . 8:13:39PM CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION, IN KEEPING WITH UTAH CODE, TO DISCUSS LABOR NEGOTIATIONS, PURSUANT TO UTAH CODE ANN. § § 52-4-4 AND 52-4-5 (1) (a) (ii) . Councilmember Simonsen moved and Councilmember Turner seconded to enter into Executive Session, which motion carried, all members voted aye . See file M 06-2 for Sworn Statement and tape. #8 . 8:13:39PM CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, AND TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION; PURSUANT TO UTAH CODE ANN. § § 52-4-4 , 52-4-5 (1) (a) (iii) , AND 52-4-5 (1) (a) (iv) , AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, PURSUANT TO UTAH CODE ANN. § 78-24-8 . Councilmember Simonsen moved and Councilmember Turner seconded to enter into Executive Session, which motion carried, all members voted aye . See file M 06-2 for Sworn Statement and tape. #6 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . Announcements were not discussed. The meeting adjourned at 9 : 00 p .m. COUNCIL CHAIR CHIEF DEPUTY CITY RECORDER 06 - 3 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION THURSDAY, APRIL 20, 2006 This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 20, 2006 . sc 06 - 4 Sm' Ae Myr:CORM °A IOI OFFICE OF THE CITY COUNCIL Salt Lake City Council AGENDA • City Council Chambers City& County Building 451 South State Street,Room 315 Salt Lake City,Utah Thursday,April 20, 2006 7:00 p.m. 5:00 p.m., some Council Members may dine together in Room 125 at the City& County Building. (The room is open to the public.) A. WORK SESSION: 5:30 p.m.,Room 326, City& County Building,451 South State Street (Items from the following list that Council is unable to complete in Work Session from 5:30-6:55 p.m. will be addressed in a Work Session setting following the Consent Agenda.) 1. The Council will receive a briefing from the City's financial auditor on the Quest for the Gift of Life Monument. 2. The Council will receive a briefing regarding the Potential Sale of Public Housing from the Director of Housing Authority, Rosemary Kappes. 3. The Council will receive a follow-up briefing regarding the TRAX extension and Intermodal Hub. 4. The Council will receive a briefing regarding the Mayor's recommended budget for the Public Utilities Depai lucent for fiscal year 2006-2007. 5. The Council will receive a briefing regarding an ordinance amending Sections 3.36 of the Salt Lake City Code,relating to payment of no-fault utilities claims. 6. The Council will receive a briefing regarding an analysis of Extension of Historical Budget Data. 7. The Council will consider a motion to enter into Executive Session, in keeping with Utah Code,to discuss labor negotiations, pursuant to Utah Code Ann. § § 52-4-4 and 52-4-5 (1)(a)(ii). 8. The Council will consider a motion to enter into Executive Session for the purpose of strategy sessions to discuss the purchase, exchange, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible terms, and to discuss pending or reasonably imminent litigation; pursuant to Utah Code Ann. § § 52-4-4, 52-4-5(1)(a)(iii) and 52-4-5(1)(a)(iv), and attorney-client matters that are privileged,pursuant to Utah Code Ann. § 78-24-8. 9. Report of the Executive Director, including a review of Council information items and announcements. 451 SOUTH STATE STREET, ROOM 304, SALT LAKE CITY, UTAH B41 1 1 TELEPHONE: B01-535-7600, FAX: 801-535-7651 Salt Lake City Council Agenda Thursday April 20,2006 B. OPENING CEREMONY: Council Chair David L. Buhler will preside over this Formal Council Meeting. (None) C. PUBLIC HEARINGS 1. Ordinance—Intermodal Hub with Utah Transit Authority(TRAX) Accept public comment regarding(i)the conveyance by Salt Lake City to Utah Transit Authority (UTA) of the Salt Lake City Intermodal Hub situated west of 600 West Street, and south of 200 South Street, consisting of approximately 16.5 acres,and all existing improvements, (ii)the assignment of all City leases and agreements related to the Salt Lake City Intermodal Hub, and (iii) the granting by Salt Lake City to UTA of rights to use City streets to construct and operate a light rail extension from the Delta Center station to the Salt Lake City Intermodal Hub. (A study setting forth an analysis of and demonstrating the purpose for these transactions has been prepared and is available for review by interested persons at the office of the Salt Lake City Recorder in Room 415 of the City and County Building during normal business hours.) (C 06-194) Staff Recommendation: Close hearing and consider options. D. COMMENTS (None) E. NEW BUSINESS: (None) 2 Salt Lake City Council Agenda Thursday April 20,2006 F. UNFINISHED BUSINESS: 1. Ordinance—Intermodal Hub with Utah Transit Authority(TRAX) Ordinance—Consider adopting an ordinance (1)approving, and authorizing the execution and delivery of, an Interlocal Agreement by and between Salt Lake City Corporation and Utah Transit Authority(UTA)(a)relating to the design, construction, ownership and funding of an extension of the TRAX light rail line from the Delta Center station to the Salt Lake City Intermodal Hub, (b) providing for two light rail stations between the Delta Center station and the Intermodal Hub,(c) providing for the conveyance by Salt Lake City of the Intermodal Hub site and the improvements thereon to UTA, and (d)providing for other related matters; (2)authorizing the assignment to UTA of certain contracts relating to the Salt Lake City Intermodal Hub and the TRAX extension project; (3) authorizing the execution and delivery of a Public Way Use Agreement granting to UTA certain City street surface use rights for operation of the light rail extension; and(4)authorizing and approving the execution and delivery of all documents necessary to consummate the foregoing transactions; and related matters. (Relating to the TRAX extension project, extending light rail service from the Delta Center Station to the Salt Lake City Intermodal Hub; the granting by Salt Lake City to Utah Transit Authority of certain City street surface rights for the operation of such light rail extension; the conveyance of the Salt Lake City Intermodal Hub to Utah Transit Authority; and related matters) (C 06-194) Staff Recommendation: Consider options. G. CONSENT: 1. Board Appointment—Matthew T. Wirthlin, Planning Commission Consider approving the appointment of Matthew T. Wirthlin to the Planning Commission for a term extending through July 1, 2007. (I 06-15) Staff Recommendation: Approve. 2. Board Appointment—Mary Green,Housing Authority Consider approving the appointment of Mary Green to the Housing Authority for a term extending through October 27,2009. (I 06-1) Staff Recommendation: Approve. 3. Board Re-appointment—Tom Berggren, Board of Adjustments Consider approving the appointment of Tom Berggren to the Board of Adjustments for a term extending through December 31,2010. (I 06-16) Staff Recommendation: Approve. 3 Salt Lake City Council Agenda Thursday April 20,2006 H. ADJOURNMENT: Dated: April 18, 2006 Lyz_i_Lt. By: Deputy City ecordr STATE OF UTAH ) : ss. COUNTY OF SALT LAKE ) On the 18th day of April,I personally delivered a copy of the foregoing notice to the Mayor and City Council and posted copies of the same in conspicuous view, at the following times and locations within the City & County Building, 451 South State Street, Salt Lake City,Utah: 1. At 5:00 p.m. in the City Recorder's Office,Room 415; and 2. At 5:00 p.m. in the Newsroom,Room 315. 1 Deputy City R c r(er ) / Subscribe• d swor to •efo. m: this 18th day of April, 2006. Alga 176L— otary P • i -residinn in the State of Utah NOTARY 3"l m[.1C STATE ofUTAH Approval: ' kr 114 ` 1" 'ri wALoL u i_lk SCOTT C 't, 451.,( !t!`suite Street HIri.415 % .) salt 1 a4e.a ! G l;iatr P a7 t kl-- 1.& --- _____ Executive Director I Access agendas at http://www.slcgov.com/council/agendas/default.htm. People with disabilities may make requests for reasonable accommodation no later than 48 hours in advance of council meetings. We make every effort to honor these requests, and they should be made as early as possible. Accommodations may include alternate formats, interpreters, and other auxiliary aids. The City and County Building is an accessible facility. For questions or additional information,please contact the ADA Coordinator at 535-7971, or TDD 535-6021. Assistive listening devices are available on Channel I; upon four hours advance notice. Please allow 72 hours advance notice for sign language interpreters; large type and #2 Braille agendas. After 5:00 p.m., please enter the City & County Building through the east entrance. Accessible route is located on the east side of the building. In accordance with State Statute, City Ordinance and Council Policy, one or more Council Members may be connected via speakerphone. 4 SALT LAKE CITY COUNCIL STAFF REPORT DATE: April 18, 2006 SUBJECT: Report to the City Council relating to the Quest for the Gift of Life Monument STAFF REPORT BY: Gary Mumford KEY ELEMENTS: As a result of a potential unfunded liability relating to a monument/fountain in the Library block,the City Council hired the City's financial auditors to determine whether the City or Library should take additional steps to add controls to their contracting or accounting systems. The accompanying document provides the results of a series of procedures the Council requested the CPA firm to perform. The following is a brief outline of some of the review results: a. The Quest for the Gift of Life Foundation approached the Mayor's Office with a proposal for a monument with the understanding that the Foundation would solicit and raise sufficient funds to pay for the monument. b. The Mayor's Office approached the Library regarding a change order to an existing Library contract relating to other improvements to the east side of the Library block. Those involved in the monument project determined that the same company constructing the other improvements should also do the monument since the monument project would use the same utility and plumbing lines,the construction company was already on site, and any future warranty issues would be handled better with only one construction company. It could be easily argued that this was the correct decision and would not violate established policy. c. The change order was signed on February 11,2004 by the contractor,Foundation,Mayor's Office,and Library (executive director,Library's architect,Library's project manager). d. Library officials understood that the funding for the monument would be managed by the City. Therefore,the project was not recorded on the Library's accounting records,and the Library did not request a separate budget for the project. e. The City Engineer is the procurement officer for construction projects. The City Engineer did not sign this change order. It was signed by a representative of the Mayor's Office. f. City policy requires donated funds to be"in hand"before initiating a project. g. City policy requires a special revenue fund to be established for contributions for specific purposes and that a budget be set up. h. The City has a policy and system in place to account for donated funds. Department personnel should be reminded of the City's established polices and procedures relating to undertaking projects that involve private money. Council staff's understanding is that sufficient funds have now been raised to pay the obligation in full. The Council may wish to confirm this with the Mayor or with a representative of the Mayor's Office. Effective January 3,2006,the Administration issued a revised and updated policy regarding special revenue donation funds. The issuance of this revised policy also helped to remind city officials in each city department of the procedures and steps required for projects that involve donated funds. In March 2006,the City Council reduced the unspecified donation budget from $400,000 to$50,000, thereby requiring specific City Council involvement for any large projects funded with donations. The Council may wish to ask a representative of the CPA firm whether there are any other recommended actions that the City Council, the Administration or the Library should take to prevent a similar potential obligation in the future. INDEPENDENT ACCOUNTANTS' REPORT ON APPLYING AGREED-UPON PROCEDURES Performed for the City Council Salt Lake City Corporation "Quest for the Gift of Life Monument" March 23,2006 HANSEN, BARNETT & MAXWELL A Professional Corporation CERTIFIED PUBLIC ACCOUNTANTS Registered with the Public Company 5 Triad Center,Suite 750 Accounting Oversight Board Salt Lake City,UT 84 1 80-1 1 28 Phone:(801)532-2200 Fax:(801)532-7944 BAKER TILLY www.hbmcpas.com INTERNATIONAL INDEPENDENT ACCOUNTANTS' REPORT ON APPLYING AGREED-UPON PROCEDURES To the Members of the City Council Salt Lake City Corporation Salt Lake City, Utah At your request, we have performed certain agreed-upon procedures, in the accompanying schedule, which were agreed to by the City Council, solely to assist the Council in evaluating whether the Quest for the Gift of Life Monument built on the Library Block was acquired and funded in accordance with the applicable, established and appropriate City and/or Library procedures and requirements. This engagement to apply agreed-upon procedures was performed in accordance with attestation standards established by the American Institute of Certified Public Accountants. The sufficiency of the procedures is solely the responsibility of the City Council. Consequently, we make no representation regarding the sufficiency of the procedures described in the accompanying schedule either for the purpose for which this report has been requested, or for any other purpose. The Council has requested we perform these specific procedures which we have agreed to perform. This report is intended solely for the use of the Council as the Council specified the procedures to be performed without, necessarily, considering the needs of any other party. This report is not intended to be used by any other party, however, it is understood that the report may be a public document. The needs or interests of other parties may vary widely from those of the Council, and, therefore, the nature, timing and extent of other agreed-upon procedures that would be of interest to any other party may also vary widely from those specified by the Council. Our procedures, which included interviews, observations, discussions and inspection of certain City and Library documents, do not constitute an examination or audit and we express no opinion. The specific procedures you have requested we perform and the results of performing those procedures are included in the accompanying schedule. Had we performed additional procedures, other matters might have come to our attention that would have been reported to you. This report is intended solely for the information and use of the members of the City Council of Salt Lake City Corporation, and is not intended to be used by anyone other than this specified party. $is-A4411A-lit:4-A4^1117L 1111 HANSEN, BARNETT & MAXWELL March 23, 2006 Salt Lake City, Utah Procedures Performed by HBM And Report to the Salt Lake City Council Relating to the "Quest for the Gift of Life Monument" Constructed on the East Side of the Library Block by Big D Construction Which was completed in May 2004 1. Identify what financial controls, City policies, City ordinances or State Statutes are in place to address contracting for the Library or City. Library The Library has established its own financial controls, and policies to address contracting, which are separate from the City's. Details of these controls and procedures are included in the Library's Policy and Procedure Manual. The Library, however, does not utilize a specific construction management accounting system for construction projects. Accounting for large construction projects is contracted to a project management firm hired for that specific project. The Library utilizes a general accounting system that meets the needs of budgeting and accounting for its principal operation; operating the Library system. The Library budgets for and monitors contracting projects and costs through this general accounting system. The detail accounting for specific construction projects is contracted out to a project management firm. The Library Board proposes the Library's overall budget. It is then submitted to the City Council for approval and inclusion in the City's overall budget. The Library's budget is adopted for each line item, but control of budget appropriations is exercised, under state law, at the Library level. The Library administration and the Library Board work together on all matters affecting the budget. The Library Board can move appropriations from one line item to another, and can decrease appropriations, but cannot increase overall appropriations. Appropriations can be increased by the City Council, and only after a public hearing. In practice, minor variations may occur to budget line items due to unexpected events or revenue shortfalls, but no significant changes are made without City Council approval. Regarding Library construction projects paid for from City bond proceeds, requests for payments are prepared by the construction company and reviewed and verified by the architect and project management firm. After the architect and project management firm sign off that billed work has actually been completed, the Library director reviews and approves the request for payment and forwards those bills to the Library Business Manager who enters them into the general accounting system for payment. The Library Board then reviews and approves them for payment and a request is sent to the City Treasurer for payment from the bond proceeds. When donated money is received by the Library for a particular purpose, the practice is to establish a restricted fund to ensure that the wishes of the donor are met when the money is spent. The restricted fund would be monitored for budget purposes similar to other Library funds to give assurance that the fund is kept within its budget. City The City uses a budgetary system and budgets are prepared for each fund. Management can move budgeted amounts from one line item to another within a department or decrease appropriations. The City Council can increase appropriations after holding a public hearing. The City is involved in many construction projects which usually involve the Airport, Public Works, and Engineering. The City utilizes a system called CAMP to manage the projects, including payments. Information relating to the scope of the contract is an integral part of the CAMP system. When a project involves donated funds, the City's policy regarding "trust funds" is followed (2.01.07, "Trust Funds", effective date of July 8, 1996 and updated by "Special Revenue Donation Funds", effective date of January 3, 2006. References in this document generally refer to Policy 2.10.07 which was in effect during the period of the Monument construction, except for #10, which relates to the future). The City uses trust funds in order to assure proper use and accounting for donated funds used for public purposes. A trust fund is established through a Trust Fund Agreement which defines, among other things, the specific purpose of the trust and the allowable uses of the trust funds. Trust funds are accounted for by the City's established accounting system as a Special Revenue Fund which requires a budget. 2. Identify what procurement code and procedures the Library follows. Identify the differences between the Library and City procurement codes and procedures. Library The Library's Policy and Procedure Manual at section B3, "Procurement", states, "The library complies with general purchasing requirements for supplies, equipment, services, and construction items in accordance with the Utah Procurement Code". This section of the manual provides details for "purchasing requirements", "competitive bidding", and "contracts". A procurement officer is responsible for purchases and following the procedures prescribed in the Utah Procurement Code. City Controls for contracting by the City are included in the procurement section of Administrative Rules. Chapter 2 of Procurement in Administrative Rules relates to who is authorized to handle procurement functions for the City. According to Section 2.2 the City Engineer or his appointed delegate has the procurement authority for construction related supplies and services for the City. According to Section 2.6, the City Engineer also has authority to review all actions taken by the City with respect to procurement of construction related supplies and services. According to Section 2.5 and 2.6 the Chief Procurement Officer and the City Engineer individually have the authority to inquire about any procurement action taken by the city and consult each other, the city attorney or others. Chapter 9 of Procurement in Administrative Rules relates to Contracts. Chapter 16 specifies rules relating to contracting for construction and construction management. Chapter 9 provides guidance on selecting types of contracts and making contract modifications. According to Section 9.5 Parts A— G a city procurement official may make modifications to the term, scope, and/or price of a contract as long as the modification complies with Salt Lake City Code Title 3 Chapter 25. Chapter 16 of Procurement in Administrative Rules indicates instances when state and federal law for obtaining bids must be followed in construction contracts, and it provides guidance for selection of construction management. When donated funds are used for public purposes, the City's policy 2.01.07, "Trust Funds" is followed, as stated in #1 above. The Library has a practice it follows with regard to the receipt and use of donations, which is also mentioned in#1 above. Both the City and the Library have detailed and extensive procurement requirements and procedures with appropriate and proven checks and balances. The Utah Procurement Code is utilized by the State of Utah and many other public organizations such as the Library. The City's Procurement rules, practices and procedures have been utilized, upgraded and modified by the City for many years. 3. Determine if the contract was recorded on the City's system. Determine whether or not the Management Services employees (department director, deputy director, finance director, recorder's office, contracting section) were aware of the contract's outstanding amount and if so why it wasn't raised in a budget opening. The Library is not required to record construction contracts on the City's system. During the construction of the library, change orders were requested either by the contractor or architect. Each change order was reviewed and signed by the contractor, project manager, architect and the Library. No other review was necessary and all change orders were made within budget. As the Library project was a multi-year project, the budget was adjusted each year. The project stayed on budget throughout the project life and therefore, no budget openings were necessary. The Quest for the Gift of Life monument was not its own contract. It was created by a change order to the Library construction project. The change order was not recorded on the system maintained by the City. This is appropriate since the contract was with the Library and not the City. A change order was prepared and signed by representatives of 1) Big-D Construction, 2) Moshe Safdie & Associates (VCBO Architects), 3) Construction Control Corporation, 4) Salt Lake City Library, 5) The Quest for the Gift of Life Foundation, and 6) The Mayor's Office (for Salt Lake City). The City's Management Services employees were not directly involved. The City's engineering division had very little involvement with the Library construction project or the construction of the monument. The Library construction project was a Library contract and not a City contract. The Library hired a construction management firm to oversee the Library construction project. The involvement by the City's engineering division with the Library construction was limited to reporting to the construction management firm the expenditures made on the project, and in reviewing applications for and issuing the required permits from the City. The construction management firm was not asked by the Library to manage the Quest for Life monument. The Library did not modify the Library construction contract to include the monument project. In 2002, the City, with council approval, appropriated additional funds for improvements to the east side of the Library block, referred to as "East Park", or "Library Commons". The City proposed that this upgrade be added to the library contract prior to any discussion of the monument. As the East Park improvements were proposed by the City, a representative from the Mayor's Office became involved on decisions related to this area. From this point on, the representative from the Mayor's Office was included in change order reviews as the projects were developed and constructed. That involvement was limited to proposing projects and monitoring the projects status. 4. Determine if the contract was recorded on the Library's system. The change order was not recorded on the Library's accounting system. The Monument change order was to have been fully paid for by The Quest for the Gift of Life Foundation. Invoices for the monument project were sent to the Foundation for payment. It is the Library administration's position that they assumed the monument was another City project to be paid from City funds set aside for "East Park" projects, and was, therefore, included on a change order. It was not until later that they learned the contractor was billing the Foundation directly. 5. Identify any violations of City ordinances or State statutes discovered during your procedures. As a result of the procedures Hansen, Barnett & Maxwell ("HBM") was asked to perform, there appear to be at least three issues to consider regarding non-compliance with established policy; 1) acceptance and accounting for donated or"trust funds" for a City owned project, 2) the Mayor's office being a signer to a construction change order, and 3) whether the monument project should have been subject to competitive bid. Our observations relating to these issues are as follows: The City's Policy regarding donations for City owned projects When a project involves donated funds, the City's policy regarding "trust funds" is followed (2.01.07, "Trust Funds", effective date of July 8, 1996). The City uses trust funds in order to assure proper use and accounting for donated funds used for public purposes. A trust fund is established through a Trust Fund Agreement which defines, among other things, the specific purpose of the trust and the allowable uses of the trust funds. Trust funds are accounted for by the City's established accounting system as a Special Revenue Fund which requires a budget. The monument was to have been paid for using donated funds. HBM observed that no Trust Fund Agreement was entered into as required, no fund was established, the donations were not recorded on the City's accounting system, and the project was not budgeted, and thereby monitored, as required for a Special Revenue Fund. The Library's practice regarding donated funds HBM observed that the Library's established practice regarding donated funds was not followed. A restricted fund was not set up. It was the Library administration's understanding that the monument project was another of the City's "East Park" projects to be paid from City funds. According to the Library administration, they were not aware that the City representative and the Foundation had worked out the funding for the project and invoices were to be sent directly to the Foundation for payment. Mayor's Office being a signatory to the project and thereby indirectly obligating the City HBM observed that a Library change order for construction of the monument was prepared and signed by representatives of 1) the construction company, 2) the architects, 3) the construction management firm, 4) Salt Lake City Library, 5) The Quest for the Gift of Life Foundation, and 6) the Mayor's Office (for Salt Lake City). The City's Management Services employees were not directly involved. Normal procedures dictated that change orders to the Library's construction project were to be approved by the contractor, construction management company, architect and the Library. The Foundation had committed to pay for the project and, therefore, signed the change order. The Mayor's office also signed the Library change order, and indirectly, it could be argued, obligated the City. The City Engineer is the procurement officer for construction related supplies and services, per Chapter 2 of Administrative Rules, Procurement, 2.2, but did not sign the change order. Per City procurement policies, the Mayor's office does not have the authority to obligate the City for construction projects. Competitive Bid for the Monument project The Library's procurement policies allow for no bidding on a project, Per B3.4.3, "If there is only one source for the required supply, equipment, service, or construction item, a contract may be awarded without competition". Those involved in the monument project determined that the same company constructing the Library should also do the monument; the monument would use the same utility and plumbing lines of the Library construction, the construction company was already on site and prepared to do the work, and any future warranty issues would be handled better with only one construction company instead of potentially two. Based on the fact the construction company was already on site and prepared to do the project, and because of the warranty concerns issue, the parties involved decided not to competitively bid the project. Per HBM review of the Library procurement policy it could be easily argued that this was the correct decision and would not violate established policy. 6. Identify what process or procedures are in place for obligating the City / Library. Identify who can formally obligate the City / Library. Identify any variances from the established processes and procedures in obligating the City/Library in connection with the Library Monument contract noted as a result of your procedures. City Chapter 2 of Procurement in Administrative Rules relates to who is authorized to handle procurement functions for the City. According to Section 2.2 the City Engineer or his appointed delegate has the procurement authority for construction related supplies and services for the City. According to Section 2.6, the City Engineer also has authority to review all actions taken by the City with respect to procurement of construction related supplies and services. According to Section 2.5 and 2.6 the Chief Procurement Officer and the City Engineer individually have the authority to inquire about any procurement action taken by the city and consult each other, the city attorney or others. Library The Library can only obligate itself as allowed for by its established and approved budget. Obligations are for projects for which money has been appropriated or budgeted for. The Director has responsibility for the overall implementation of the Library's purchasing practices. Variances from established procedures Both the City and Library have established policies and procedures to obligate their respective organizations regarding construction projects. HBM observed that variances from the established policies and procedures include: 1) The Mayor's office, rather than the City's engineering division, signing a contract change order, 2) the Mayor's office not having the donated funds "in hand" before initiating the project if the Foundation was committed to pay for the project, or if the City was to participate in the project, having the money appropriated/budgeted before committing the City, 3) not establishing the special revenue fund on the City's system to appropriately budget and account for the project from receipt of donation to payment of invoices, 4) the Library allowing the project to be included as a change order to its contract when the project included donated funds and was not to be paid for from funds available to the Library; the bond proceeds or other City appropriated money, 5) if the project was anticipated to be a Library project, the donated money was not accounted in a restricted fund per the Library's policy, 6) the donated funds were not accounted for on either the City's or the Library's systems per policy. 7. Identify what steps were followed, and how those steps compare to the City's and the Library's requirements. The monument project was proposed to the Library administration by the Mayor's office which had been approached by the Quest for the Gift of Life Foundation ("Foundation"). It was determined among the parties that the appropriate way to handle the project would be as a change order to the original contract. The parties had agreed that the Foundation was to pay for the monument, and not the Library or City. The change order which approved the monument project was signed by six parties: the construction company, the architect, the project management firm, the Library, the Foundation, and the City(Mayor's office). The Library construction project was with the Library and not the City. The Library can sign for a change order. Representatives of the Foundation and the City do not have that authority. Library construction project requirements If the project was a Library project, a restricted fund would have been established to receive and account for the donation of money. The Library board would have approved the project. The construction would have commenced once the money had been received. The construction management firm would oversee the project and report to the Library administration. City construction project requirements If the Library construction project had been a City contract, the special revenue fund (Trust Fund) would have been established, the project would have been budgeted for, an agreement with the Foundation would have been signed, and the applicable and established departments of the City would have been involved in approving, monitoring, and accounting for the change order and overseeing the construction. 8. Since the City Council has budget authority over both the Library and the City, identify how the transactions were handled if they were handled without a budget. During the construction of the library, change orders were normally requested either by the contractor or architect. Each change order was reviewed and signed by contractor, project management firm, architect and owner. No other review was necessary and all change orders were made within budget. As the Library was a multi-year project, the budget was adjusted each year. The Library construction project stayed on budget throughout the project life and therefore, no budget openings, or amendments were necessary. A brief history of the Library construction project and the surrounding area On January 9, 1999, the Library entered into a contract with the project management firm, to construct the new main library, parking structure and plaza. On November 22, 2000, the library contracted with the construction company. In 2002, the City, with council approval, set aside approximately$1 million of bond proceeds as well as approximately $3 million from CIP for landscaping and other improvements to the east side of the block, referred to as "East Park", or "Library Commons". The City proposed that this upgrade, be added to the library contract, prior to any discussion of the Monument. As the East Park improvements were proposed by the City, a representative from the Mayor's Office, representing the City, became involved in decisions related to this area. From this point on, the City's representative was included in discussions regarding various proposals, communicating the Mayor's ideas and proposals, and monitoring the various East Park projects. On February 11, 2004, the change order involving the Foundation monument was signed. This project was to have been paid for by the Foundation. The bond money or the additional money appropriated by the City was not planned to be used to pay for the project. The change order went through the same procedures and documentation as other East Park projects. From a budgeting perspective, the Foundation Monument was included in the overall East Park budget even though bond or City money was not expected to be used to pay for it. 9. Inquire of the prior auditor, who audited the City's June 30, 2004 financial statements, whether they were aware of the liability to the construction company. Inquire as to whether the prior auditor requested and received a confirmation from the contractor regarding the outstanding contract balance as of June 30, 2004. HBM contacted the engagement partner at the City's prior audit firm. He was aware of the construction on the Library, but the change order for the monument was immaterial to the audit of the City as a whole. Accordingly, no confirmation was obtained from the contractor during the June 30, 2004 audit. 10. Based on your procedures, identify additional controls to assist in avoiding any similar problem in the future. Specifically, controls that would include routinely identifying any unrecorded or unfunded liabilities. Based solely on the procedures performed by HBM and the information gathered as a result of those procedures, the following summary observations are made regarding four specific areas, including unrecorded or unfunded liabilities: Construction projects in general — The City has the divisions, systems, and personnel to handle construction projects. These resources should normally be used in all construction projects. The need to hire a separate construction management firm to handle any construction project, whether for the City or for one of its component units (such as the Library), should be carefully considered. If it is determined that a construction management firm should be involved, that firm should not supplant, in most respects, the role of the City's designated divisions. In other words, the City's designated divisions should be integral to all City related construction projects undertaken by the City and by its component units. The Library is a component unit of the City. When project funding involves donations -- When a private entity separate from the City and its component units is involved financially in a project owned or to be owned by the City or one of its component units, City policy 2.01.07, "Special Revenue Donation Funds" (effective January 3, 2006) should be followed. Because a budget is required for Special Revenue Funds, the City Council is involved with that project. A Special Revenue Fund is established when only private money is used, and also when both City and private money is used for a particular project. The City's policy stipulates, among other things, that a Special Revenue Donation Fund is established through an agreement, a City designated employee is responsible for day-to-day oversight of the fund, and expenditures are limited to cash on hand. If the project and its funding are accounted for through the City's established systems, there does not appear to be any need for additional controls or procedures. Contracting— Where private donations are used for a project that needs to be contracted out, and a Special Revenue Donation fund has been established, the City's established Management Services divisions are involved. When the City's established divisions are involved, there does not appear to be a need for any additional systems or procedures. There is a policy in place. Unrecorded or Unfunded Liabilities By adherence to the established policy, a project using donated funds is accounted for in the City's Special Revenue Fund. In addition, the City's budget system is designed control the expenditures which, in turn, provide assurance that there are no unfunded liabilities associated with a particular project. The City has a policy and system in place to account for donated funds. Division and departmental personnel, and appointed and elected officials should be reminded of the City's established policies and procedures relative to undertaking and funding projects that involve private, or private and public money. HOUSING AUTHORITY OF SALT LAKE CITY POTENTIAL SALE OF PUBLIC HOUSING MARCH 2006 We currently own 637 units of public housing including elderly high-rises, small family complexes, duplexes, houses, and others. We could potentially sell 387 units, 1 senior high-rise and most of our family units. PROS 1. Proceeds of$25+ million can be used to expand the number of units we now have. Example— 150 units of new construction (the most expensive). USES $ 19 million construction budget SOURCES $ 4 million equity from sold public housing $ 6 million bonds $5.5 million tax credit equity $3.5 million other TOTAL $ 19 million 2. $25 million produces 900—1200 units which would increase current stock from 637 to 900 -1200 affordable and mixed-income units. 3. Housing Authority receives a Section 8 voucher replacement for each unit sold, or 387 NEW vouchers plus use of the proceeds as described above. 4. Increases our monthly subsidy since we will project base some vouchers in new projects. Public housing monthly subsidy is approximately$273 a unit (includes capital repairs). Replacement vouchers monthly rent is: $572—1 bedroom; $690—2 bedroom; $971 —3 bedroom; $1130—4 bedroom. 5. Negates expensive rehab on old public housing properties. 6. Takes away expensive Public Housing Asset Based Management,REAC and PHAS requirements since we will own only 250 units making us a "small" agency. Our public housing administrative budget has been cut by 20% in 5 years making implementation difficult. 7. Sets an Agency development/growth pattern for the next 5— 10 years. 8. Increases 35 first time owners through the City's program. We will sell 35 homes to the City and attach a rental subsidy voucher so low income Public Housing residents will qualify for the homes. Housing Authority of Salt Lake City Potential Sale of Public Housing Page I of 2 9. Puts more homeowners in neighborhoods through the remaining 56 houses. 10. Stabilizes more neighborhoods since we will manage the new 900— 1200 units according to our great management standards. 11. Targets some development to coincide with City's growth/development goals. CONS 1. We would own only 250 Public Housing units which is considered small. (This is also a pro.) 2. Public perception may be negative. 3. Private sector may view our building/gaining more properties as competition. 4. Tenants may pay less in public housing for rent vs. voucher rent, (approximately $20.00). 5. Some tenants who receive a voucher may not want to move from their existing house though they will receive a voucher and relocation assistance. 6. Costs associated with relocation,writing the plan, and disposing of the assets will be taken from the net proceeds. Submitted on March 22,2006, by the Executive Director and the Board of Commissioners - Rosemary Kappes George W. Welch Douglas Sterling Mike Gallegos Joan Kasteler John Pace Dave Mansell Mary Green Housing Authority of Salt Lake City Potential Sale of Public Housing Page 2 of 2 ANNUAL REPORT TO MAYOR ANDERSON AND THE SALT LAKE CITY COUNCIL HOUSING AUTHORITY OF SALT LAKE CITY March 2006 1. Goal — Sell up to 637 Public Housing units to expand our affordable housing stock. We will receive new vouchers (according to HUD availability) for each unit we sell, plus the proceeds from the sale ($25-28 million) which will expand our current affordable housing stock. Please see attached. 2. HUD Budgets - Approximately $1,000,000 was lost in early 2005 from our HUD Section 8 Voucher budget along with other losses by other Housing Authorities nationally. However, thanks to Senators Bennett, Hatch and Congressman Matheson, Congress restored some of this money. We do not know how much we will receive, but it will restore some of the families we lost from the program. We continue to receive cuts in our HUD programs, specifically Public Housing and Section 8. In addition, we are very concerned about the proposed cuts to the CDBG program 3. HUD and VA Funds Received in 2005 - - Sunrise Apartments - HUD Continuum of Care $587,382 - Sunrise Apartments - VA Grant $232,500 plus per diem for housed homeless Vets - Homeless transitional housing - renewal of other HUD Continuum of Care grants for homeless transitional housing - Self Sufficiency - renewal of two HUD Grants - $150,000 - One new HUD Elderly Services Grant, 3 years - $350,000 - Public Housing - HUD Capital Grant - $826,505 for repairs. This is down from $874,613 last year and down from a high of$960,000 in the 1990's. 4. HUD Scores for Programs - Public Housing (PHAS) = High Performer Section 8 (SEMAP) 100% = High Performer 5. Financially Sound with Clean Audits ANNUAL REPORT TO MAYOR ANDERSON AND THE SALT LAKE CITY COUNCIL HOUSING ASSISTANCE MANAGEMENT ENTERPRISE (HAME) March 2006 1. Sunrise Apartments— 100 units (Studio and 1 bedroom) Permanent housing for the formerly homeless will begin construction spring 2006 and be complete in 10 months. Over $9 million was raised for the project (including $700,000 from the RDA) so a construction loan will not be necessary. MJSA was selected as the architect, and Ascent Construction as the contractor. Construction will begin in April 2006. 2. State Homeless Pilot (Pathways) — Through a State pilot program, we have moved 17 chronic homeless individuals into privately owned apartments. These are hard to serve clients. We provide (through the State) rental assistance and VOA and The Road Home provide the case management. The Legislature approved additional funds in March 2006 to carry this pilot to other cities. James Woods of the University of Utah is conducting a study on this group to determine cost savings of being housed vs. being homeless. 3. Jefferson School Phase II — Complete and 86% leased which is ahead of schedule by 3 months. JSA I remains 97%+ occupied and highly successful. 4. Cambridge Cove - (formerly Kingswood Apartments) Occupancy has increased from an average of 87% to 94% thanks to a better market and the good reputation of the property. 5. Upcoming — Sale of Public Housing will be replaced by mixed-income developments built or acquired by HAME. Potential properties are now being considered. ANNUAL REPORT TO MAYOR ANDERSON AND THE SALT LAKE CITY COUNCIL HOUSING DEVELOPMENT CORPORATION March 2006 The Housing Development Corporation is a non-profit arm of the Housing Authority of Salt Lake City. The City guaranteed a bond in 1985 and the following projects were produced: 1. Projects Owned - Project Name Type #Units Riverside — 610 S 900 W Elderly 41 Ben Albert— 130 S 500 E Elderly (51%) 68 Canterbury— 1841 W Morton Drive Family 78 Hawthorne Court— 727 E 600 S Mixed 88 TOTAL 275 2. Occupancy, Rents and Maintenance — Occupancy increased to an average of 96% due to a better market. Rental concessions and flat rental increases were common in the real estate market last year. All the properties are nicely maintained and managed. 3. Capital and Other Repairs — Roofs, poly pipe and swamp coolers need replacing at Canterbury. The other properties were rehabbed in 2003 through a new bond sale. 4. Financial Information - Cash flow on the properties continues to be tight, but we are making bond payments and covering operations through rental income. Repayment to Salt Lake City Corporation on the first loan in the amount of$800,000 is scheduled to begin in April of 2007. We will ask to have these payments postponed. Due to the soft market of the last few years, the HDC has been unable to accumulate any reserves. In some cases the Housing Authority has needed to loan the property funds for emergency Capital Repairs. Z CD 0 .rt,ll o 0 0 is, '� '' CAD -. .�-r n v, � '-t 0 o ¢ ' n CD ' �, CDCD o C cr a � CD 11) o o C ... Cil a v) n x 0 0 00 H - 0 H a 0 0 �W *pi H VI N -00 r H cc, tJ v, o - 000 �i 0 H o O o —1 \ 0 �-3 H cA cA r r W W �-3 to oo n < 0, o x H m . 4,. 0 co a, n x k CD n .-. R" bcrq r X ..0 0 > y ao gri 0-1 ►'y o n O y 0 H 0 tv , o, f.... W tJ tJ O ..-. J W V' -P .-r -P W -P 0 NJ 0, C.n W Iv W G, J SALT LAKE CITY COUNCIL STAFF REPORT BUDGET ANALYSIS- FISCAL YEAR 2006-07 DATE: ,, April 14, 2006 SUBJECT: WATER FUND STAFF REPORT BY: Lehua Weaver CC: Rocky Fluhart, Sam Guevara, LeRoy Hooton, Jeff Niermeyer,Jim Lewis, Steve Fawcett, Susi Kontgis, DJ Baxter The operating budget for the Water Enterprise Fund for fiscal year 2006-07 is proposed to be $38,979,557, which is an increase of$272,889, or less than 1%. WATER FUND PROPOSED BUDGET Amended Proposed Difference Percent 2005-06 2006-07 Change Revenue &other sources Metered sales $45,215,257 $47,023,867 $1,808,610 4.00% Interest income 450,000 450,000 CInter-fund charges 2,256,425 2,298,000 $41,575 1.84% Sale of used equipment 50,000 50,000 Impact fees 1,000,000 1,000,000 Grants and Other related 855,000 855,000 revenues Bond proceeds 0 ($2,098,490) -100.00% 2,098,490 Use of cash reserves 13,158,310 (298,460) ($13,456,770) -102.27% Total revenue &other $65,083,482 $51,378,407 ($13,705,075) -21.06% sources Expenses • Salaries, wages &benefits $14,509,670 $14,763,029 $253,359 1.75% Materials 86 supplies 2,370,779 2,122,553 ($248,226) -10.47% Charges for services 21,826,219 22,093,975 $267,756 1.23% Total operating expenses $38,706,668 $38,979,557 $272,889 0.71% Capital Outlay Capital improvement 21,046,735 8,522,000 ($12,524,735) -59.51% Vehicles as equipment 2,710,079 1,256,850 ($1,453,229) -53.62% Debt Services 2,620,000 2,620,000 Total Operating Expenses $65,083,482 $51,378,407 ($13,705,075) -21.06% &Capital Outlay KEY ISSUES The Department of Public Utilities reduced some operating costs during the year and is proposing eliminating 3.8 FTEs and reducing some other operating costs. The Department is proposing a 4% increase to water rates to pay for infrastructure improvements over the next several years, and to cover an increase in the cost of water from the Metropolitan Water District. POTENTIAL MATTERS AT ISSUE The major matters reflected in the proposed budgets for the Water Fund include: • Water rate increases - The Department is proposing a rate increase of 4% each year for the next two years. (A separate ordinance has been prepared for the Council's consideration.) These rate increases would take effect on July 1, 2006 and July 1, 2007. Additional rate increases will likely be proposed in following years. The average residential water bill in 2005 was $277.33 and is estimated to be $288.30 in fiscal year 2006-07. The Council has supported annual water rate increases over the past several years as well. These proposed rate increases would help the Department stay in tune with planned infrastructure needs, and future bond issues in the amount of $9.6 million for 2007-08 and $5.45 million for 2008-09. These bonds will be used to finance projects planned in the capital improvement program and a county fire protection project. • Purchase of Water from Metropolitan Water District - For the proposed fiscal year, the rate per acre foot will increase to $175, which is a $12 increase per acre foot over last year and results in an increase to the budget of$611,000. This will allow ,11 the Department to purchase 47,269 acre feet of water, which is keeping with the average over the past several years. In 2004-05, the rate was $150 per acre foot, and in 2005-06 the rate increased to $163. • Annual assessments for the Metropolitan Water District Capital Improvements - The $7 million assessment for Metropolitan Water District capital improvements will continue in 2006-07, and will continue for the next 27 years. Sandy City is also making assessment payments to the Metropolitan Water District for their share of project costs. The Metropolitan Water District budget is set by the Metro Water District Board. The Council will have the opportunity to review the budget and give feedback, but does not approve the budget. • Personal Services - overall increase of 1.75% or $253,359 • Elimination of staff positions - The Department proposes the elimination of 3.8 FTEs for a savings of$160,000. • Salary adjustments -The Department of Public Utilities prepares its budget prior to the Mayor recommending any salary adjustments. The budget for the Water Fund is reviewed by the Public Utilities Advisory Committee in advance of the Mayor's presentation of a recommended budget. The Department has estimated $253,000 for employee compensation adjustments. The Department uses a 3% salary increase as a placeholder until the City Council determines whether there will be any actual salary increase. This 3% adjustment is not a 2 recommendation from the Department but is merely a traditional figure used until any actual adjustments are known. The City Council can adjust the salary budget following its salary decisions. Most of the Department's employees (77%) are 100 and 200 series employees with pay increases negotiated between the City and the American Federation of State County & Municipal Employees Local 1004 (AFSCME). • Materials and Supplies - The Department has cut their materials and supplies budget by 10%. This decrease will affect computers, building maintenance, small tools, asphalt and other miscellaneous items. The Department does not expect that these reductions will affect customer service levels. • Charges`for Services - Charges for services is budgeted to increase by 1.23% due largely to the increase in cost of acre foot of water from the Metropolitan Water District. Other categories include decreases: • Payment in Lieu of Taxes ($161,000) • Professional and technical Services (189,000) • Utility Costs (82,700) • Travel and Training (12,700) • Fleet 'maintenance expense - The Department is projecting an increase of only $1,500. This is due to increases in gasoline/fuel, which are offset by fewer vehicle maintenance repairs. Capital Improvement Budget The following is included in the budget for capital improvements for fiscal year 2006- 07. Proposed Capital Improvement Program Fiscal year 2006-07 Replacement of water lines and hydrants $ 2,650,000 Treatment plants 1,307,000 Water meter replacement 950,000 Service line replacement 900,000 Reservoirs 695,000 Land purchases 500,000 Meter Change out program 500,000 Pumping plant upgrades 500,000 Maintenance buildings 265,000 Culverts,flumes & bridges 200,000 Water stock purchases 30,000 Landscaping-conservation projects 25,000 Total Capital Improvement Program $ 8,522,000 The Department has significantly cut the budget for Capital Projects until funding becomes available. The budget for capital improvements is proposed to be cut by 59.5% and $12,524,735. The budget for vehicles and equipment has been cut by 3 $1,453,229, which represents a 53.6% cut compared to last year. The Department has kept funding for only those vehicles that are necessary to be replaced. ai • Continuation of the existing capital improvement program - This budget of $8.52 million is in addition to the assessments for the Metropolitan Water.District capital improvements. - Waterline replacement program - Over the past several years, the Department has been replacing approximately 38,000 feet of waterlines annually, which equates to 0.6% of the system each year or 167 years to replace the entire system. Recently, the Department has accelerated the replacement to 1%, which will take 100 years to replace the entire system at that rate of replacement. The Council may wish to ask whether the current replacement schedule is allowing the Department to keep ahead of pipe failure, or whether unexpected pipe failure is consuming Department resources. Further, the Council may wish to ask whether the accelerated replacement timeline will meet the need to replace pipes before they actually fail. - Water meter replacement program - As water meters age, they begin to inaccurately measure water use (under read). The Department has determined that it is cost effective to replace meters that are 15 years old. During the past five years, the Department has replaced 59,000 meters with about 17,313 of these being radio reading devices. Radio-read meters cost about $140 more than regular meters and have a battery life of 8 to 10 years. Radio-read meters are being installed in neighborhoods east of Highland ,ter Drive in the County service area, east of Fort Union Boulevard, and above 11th Avenue. QUESTIONS FOR CONSIDERATION 1. The Council may wish to ask about the water levels and water supply in the reservoirs. 2. Given what may prove to be the start of another wet year, the Council may wish to ask whether the proposed budget cuts will cover any potential revenue shortfall. 3. The Council may wish to ask whether there are any options to create a budget without a rate increase. 4. Council staff is aware that the City could forfeit its water rights if the City doesn't have a plan for future use of the water for municipal water supply. The Council may wish to ask the Director of Public Utilities more about this topic. 5. The Council may wish to ask about the status of current or pending projects, including: a. Completion of the City Creek Treatment Plant Upgrade Project b. Upgrade the 7200 South Pump Station c. Replacement of fire hydrants and water lines in the County service area for fire protection d. Painting of four reservoir tanks 4 Additional Information BACKGROUND Salt Lake City's water delivery system to City and County residents depends on a complex network of dams, acaueduct.s, water treatment plants, distribution reservoirs, and water mains. Upkeep and maintenance of older systems and construction of new systems is very costly. The Department of Public Utilities has over 90,000 water service connections. The Department maintains treatment plants, wells, reservoirs, 1,199 miles of water mains, and 167 miles of conduit and supply lines. Reclaimed and secondary water -The Department completed a water efficiency study in May 2002, which reviewed public green spaces and analyzed the cost effectiveness of implementing secondary water uses. The Department has hired an engineering consultant firm to determine the required water standards for the most likely customers and to identify the treatment processes to implement water reuse. The study will identify the capital projects required to implement water reuse. Pursuant to the City Council's "Legislative Intent" several years ago the Department of Public Utilities is moving forward with a wastewater reuse project at the Water Reclamation Plant for irrigation and industrial uses. This project will provided treated sewage effluent to over 424 acres of green space located near the treatment facility, including parks, golf course and new sports complex. This water will be treated and disinfected to meet public contact standards. The report noted that there was secondary water available from Utah Lake through the Jordan and Salt Lake City Canal on the City's eastside. The report noted the costs of constructing a dual secondary water system in established areas of the city and indicated that treating this source of water to remove dissolved salts, solids, odors and algae necessary to bring Utah Lake water to a level suitable for sprinkler irrigation was not cost effective at this time. It was recommended that secondary water systems be installed in growth areas (Northwest Quadrant). The most promising secondary water project was to reuse wastewater effluent at the City's Water Reclamation Plant located at 2300 north, west of I-15. The Department of Public Utilities is moving forward with this project. LEGISLATIVE INTENT STATEMENTS The Council did not issue any legislative intent statements last year relating to the Water Fund. During the briefing on the proposed budget, the Council may wish to identify legislative intents relating to the Department °Public Utilities. During the briefing, the Council may wish to identify potential programs or functions to be added to the Council's list for future audits. C 5 r) SALT LAKE CITY COUNCIL STAFF REPORT BUDGET ANALYSIS—FISCAL YEAR 2006-07 DATE: April 14,'2006 SUBJECT: SEWER FUND STAFF REPORT BY: Lehua Weaver CC: Rocky Fluhart, Sam Guevara, LeRoy Hooton, Jeff Niermeyer, Jim Lewis, Steve Fawcett, Susi Kontgis, DJ Baxter The operating budget for the Sewer Fund for fiscal year 2006-07 is proposed to be $10,103,539, which is an increase of $400,838 or 4.13% over fiscal year 2005-06. The capital budget, including debt service, is proposed to be $13,953,100. SEWER FUND PROPOSED BUDGET Adopted Difference Percent 2005-06 Change Revenue &other sources Sewer service fees $15,729,000 $0 0.00% Interest income 300,000 ($100,000) -33.33% Permits 85,000 $0 0.00% Impact fees 400,000 $0 0.00% Other 667,000 $0 0.00% Use of cash reserves 19,520,445 ($12,544,806) -64.26% Total revenue &other $36,701,445 ($12,644,806) -34.45% sources Expenses Salaries, wages &benefits $6,159,932 $129,487 2.10% Materials & supplies 1,376,875 ($5,215) -0.38% Charges for services 2,165,894 $276,566 12.77% Total Operating 9,702,701 $400,838 4.13% Expenses Capital Outlay Capital improvement 23,264,500 ($12,614,500) -54.22% Vehicles &equipment 1,799,244 ($431,144) -23.96% Debt Services 1,935,000 $0 0.00% Total Operating $36,701,445 ($12,644,806) -34.45% Expenses 8s Capital Outla C POTENTIAL MATTERS AT ISSUE The major matters reflected in the proposed budgets for the Sewer Fund include: • Rate Increase - There are no proposed rate increases for this fiscal year. Revenues are generally tied to the rate of users' conservation, because of the amount of water from showers, dishwashers, etc., that make up the sewer usage rates (as measured during winter months). • Staffing Adjustments -The Department is proposing a reduction of .3 FIE. • Operating Expenses - • Salary adjustments - The Department of Public Utilities prepares its budget prior to the Mayor recommending any salary adjustments. The budget for the Sewer Fund is reviewed by the Public Utilities Advisory Committee in advance of the Mayor's presentation of a recommended budget. The Department uses a 3% salary increase as a placeholder until the City Council determines whether there will be any actual salary increase. This 3% adjustment is not a recommendation from the Department but is merely a figure used until any actual adjustments are known. The City Council can adjust the salary budget for the Sewer Fund following its salary decisions. Most of the Department's employees (77%) are 100 and 200 series employees with pay increases negotiated between the City and the American Federation of State County & Municipal Employees Local 1004 (AFSCME). • Charges for Services - A proposed increase of $276,566 or 12.8%, for professional and technical services for sludge management (of $117,000), a net increase for fleet costs (of $25,000), and the cost of utilities as the expanded plant comes online (of$60,000). The existing sludge disposal site is not longer available, which results in an increase in the cost of disposal. Capital Improvement Budget The proposed budget reflects a capital improvement budget of$10,650,000 for fiscal year 2006-07. A detail listing of the projects is included in the budget book from the Department (included in your packet). Proposed Capital Improvement Program Treatment plant $6 005 000 Collection lines 2,550,000 Land (purchase for Bio Solid Land 1,250,000 Application) Maintenance & repair shops 690,000 Lift Stations 80,000 Site Improvements 75,000 Total Capital Improvement Program $10,650,000 • The proposed budget includes the completion of a six-year, $70 million capital improvement program that was approved by the City Council in June 2000. The 2 program includes an upgrade to the waste water reclamation plant to handle an increase in organic loading. A detail listing of the projects is included in the budget book from the Department. • The Department of Public Utilities had planned on a $3 million project to construct a Sewer Laboratory building in 2006. This project has been delayed to review other potential, lterna`ives. • The amount budgeted for land purchase would be used for the purchase of a disposal site for the treatment plant's bio-solid waste by-products. The contract for land previously used has been cancelled. QUESTIONS FOR CONSIDERATION 1. The Council may wish to ask about the delayed capital improvement projects, and whether the delays will pose substantial problems for sewer service in the future. 2. The Council may wish to ask how the proposed changes to the no-fault utility claims could potentially affect the Department's budget. Additional Information BACKGROUND The Department of Public Utilities has over 48,350 sewer connections. The Sewer Fund maintains 633 miles of sanitary sewer pipe and connection lines. The reclamation plant treats an average of 35,000,000 gallons of sanitary sewer per day. Maintaining the sewer lines and operating the lift stations and reclamation plant is accomplished with 102 employees. Effective January 1, 2001, sewer fees are based on discharge strength as well as volume. Approximately 1,700 of the 48,000 accounts are charged an additional fee because they discharge sewage with strengths greater than domestic or residential sewer flows. This change sets rates so that residential customers or commercial customers with domestic discharges do not subsidize customers with greater than domestic strength discharges. This rate structure encourages businesses to reduce discharge strengths. The average residential sewer bill will remain the same at $130.50 in fiscal year 2006-07. LEGISLATIVE INTENT STATEMENTS No legislative intent statements are outstanding for the Sewer Fund. During the briefing on the proposed budget, the Council may wish to identify legislative intents relating to the Department of Management Services. During the briefing, the Council may wish to identify potential programs or functions to be added to the Council's list for future audits. C 3 r, SALT LABE CITY COUNCIL STAFF REPORT ` BUDGET ANALYSIS-FISCAL YEAR 2006-07 DATE: April 14, 2006 SUBJECT: STORMWATER FUND STAFF REPORT BY: Lehua Weaver CC: Rocky Fluhart, Sam Guevara, LeRoy Hooton, Jeff Niermeyer, Jim Lewis, Steve Fawcett, Susi Kontgis, DJ Baxter The operating budget for the Stormwater Fund for fiscal year 2006-07 is proposed to be $2,974,436, which is an increase of $46,302 or 1.6% over fiscal year 2005-06. The capital budget, including debt service, is proposed to be $5,559,212. STORMWATER FUND PROPOSED BUDGET Amended Difference Percent 2005-06 Change Revenue &other sources Stormwater service fee $5,245,000 $0 0.00% County Flood Control 200,000 ($200,000) -100.00% Interest 200,000 ($50,000) -25.00% Impact fees 200,000 $0 0.00% Systems constructed by 516,000 $0 0.00% developers Other revenue 10,000 $0 0.00% Use of reserves 9,903,537 ($7,490,889) -75.64% Total revenue &other sources $16,274,537 ($7,740,889) -47.56% Expenses Salaries, wages &benefits $1,534,983 $53,152 3.46% Materials & supplies 126,000 ($21,950) -17.42% Charges for services 1,267,151 $15,100 1.19% Total operating expenses 2,928,134 $46,302 1.58% Capital Outlay Capital improvement 12,159,745 ($7,647,533) -62.89% Vehicles &equipment 586,658 ($139,658) -23.81% Debt Services 600,000 $0 0.00% Total Expenses 8s Capital $16,274,537 ($7,740,889) -47.56% Outlay C POTENTIAL MATTERS AT ISSUE The major matters reflected in the proposed budgets for the Stormwater Fund include: • No rate increase -A rate increase is not proposed. • Staffing Adjustments - The Department is proposing a reduction of.2 FTE. • Salary adjustments -The Department of Public Utilities prepares its budget prior to the Mayor recommending any salary adjustments. The budget for the Stormwater Fund is reviewed by the Public Utilities Advisory Committee in advance of the Mayor's presentation of a recommended budget. The Department uses a 3% salary increase as a placeholder until the City Council determines whether there will be any actual salary increase. This 3% adjustment is not a recommendation from the Department but is merely a figure used until actual adjustments are known. The City Council can adjust the salary budget following its salary decisions. Most of the Department's employees (77%) are 100 and 200 series employees with pay increases negotiated between the City and the American Federation of State County & Municipal Employees Local 1004 (AFSCME). (The remaining .6% increase in Personal Services will absorb anticipated increases in health insurance premiums.) • Operating Expenses • Materials & Supplies - The Department has identified reductions totaling $21,950. • Charges for Services - As with the water and sewer funds, the Department has identified various reductions in professional and technical services (of $15,000), utility costs (of $11,000), and other costs (of $8,150). Certain charges will increase, such as fuel costs (by $27,000), administrative fees (by $11,000), and data processing costs (by $11,250). Capital Improvement Budget The proposed budget reflects a capital improvement budget of $4,512,212 for fiscal year 2006-07. Proposed Capital Improvement Program Collection lines $3,042,212 Lift stations 1,470,000 Total Capital Improvement Program $4,512,212 The proposed $4,512,212 budget for capital improvement projects is a reduction of $7,647,533 from last year. A detailed listing of all projects identified for the Stormwater fund is included in the budget book from the Department (included in your packet). 2 r QUESTIONS FOR CONSIDERATION 1. The Council may wish to ask for an update on the likelihood of anyflooding g as the snowpack melts. 2. The Council may wish to ask for an update on the 900 South storm drain project and whether business owners and residents have been understanding of the disruptions. Additional Information BACKGROUND The Department of Public Utilities maintains over 432 miles of stormwater pipe and collection lines using 30 employees. It was 1991 when the General Fund transferred the entire storm drain system under Public Utilities management. July 1991 began the implementation of a new stormwater fee based on surface area. Since that time, there have been no rate increases; no public tax dollars have been used to help the system. Stormwater employees also monitor the snow pack water content and manage the stormwater permit process. LEGISLATIVE INTENT STATEMENTS No legislative intent statements are outstanding for the Stormwater Fund. During the briefing on the proposed budget, the Council may wish to identify legislative intents relating to the Stormwater Fund. During the briefing, the Council may wish to identify potential programs or functions to be added to the Council's list for future audits. C 3 APR 1 1 2006 LEROY W. HOOTON, JR. S 1`` '�' CUM r CIOay'- / vr► i ROSS C. "ROCKY" ANDERSON DIRECTOR DEPARTMENT OF PUBLIC UTILITIES MAYOR WATER SUPPLY AND WATERWORKS WATER RECLAMATION AND STORMWATER COUNCIL TRANSMITTAL TO: Rocky J. Fluhart, Chief Administrative Officer DATE: April 3, 2006 FROM: LeRoy W. Hooton Jr., Director of Public Utilities L SUBJECT: Request for a briefing on proposed Public Utilities budget or 06-2007. STAFF CONTACT: Jim Lewis, Finance Administrator(483-6773) DOCUMENT TYPE: Budget Request RECOMMENDATION: None BUDGET IMPACT: The major budget impact for the Water Utility is a need to raise water rates by 4% this year and an additional 4% next year to maintain cash reserves and continue a strong capital improvement program. The Sewer Utility budget does not anticipate a rate increase until 2008-09. The Utility will be completing the $25 million upgrade to the Sewer Reclamation Plant this next year. The Stormwater Utility budget does not anticipate a rate increase until the year 2012. BACKGROUND/DISSCUSSION: The Public Utilities Advisory Committee voted on February 27, 2006, to recommend to the Mayor adoption of the proposed budget for 2006-2007. The budget document is attached, listing summary of major budget changes and capital improvement projects being proposed for the next five-year period for all three Utility Funds. Major budgets changes recommend are: 1. Water rate increases—We are recommending a water rate increase of 4% each of the next two years. These rate increases would take effect on July 1, 2006, and July 1, 2007. 1530 SOUTH WEST TEMPLE, SALT LAKE CITY, UTAH B41 1 5 TELEPHONE: 801-463-6900 FAX: B01-483-6818 WWW.SLCGOV.COM ®RECYCLED PAPER 2. Elimination of 4.3 full-time equivalent (FTE) employees. 3. This budget also includes a 7% increase in the cost of water purchases from the Metropolitan Water District. The District is planning to increase the cost of water deliveries from $163.00 to $175.00 per acre foot as of July 1, 2006. The budget effect is estimated at $611,000 more per year. 4. Continued funding for two major construction projects: (1) Completion of the seismic upgrade to the City Creek Treatment Plant Phase I, (2) Completion of the Upgrade to the solids treatment processes at the Sewer Reclamation Plant. 5. Future Bond Issues of$9.6 million for 2007-08 and$5.45 million for 2008-09 are needed to finance the capital improvement program and the county fire protection issue. The current proposed rate increases are needed to finance this additional debt. 6. This budget includes funding in the Sewer Utility Fund for the purchase of land for Bio-solid disposal in the amount of$1.25 million. I W p 01 L W IS C.,) O 1— N >— W W , I - — 0 tW o I— WE- v' o O („,) o —1 D N Ca L > i DQ1 < a) Jv L. z _ a) 1E14 fa 3 I-1 to J m J ii. Q D LV L. (f) 0_ oe O d li. 4 SALT LAKE CITY PUBLIC UTILITIES BUDGET FOR FISCAL YEAR 2006 - 2007 DATE: February 15, 2006 SUBJECT RECOMMENDED BUDGET FOR FISCAL YEAR 2006- 2007 PUBLIC UTILITIES MAJOR BUDGET ISSUES ❖ EXCEPTIONALLY REDUCED WATER BUDGET FOR BOTH CAPITAL AND OPERATIONS. Controllable operational costs were reduced 1.5% or $600,000 over last year's budget. Current and future projects of$80 million are either delayed or canceled until funding is available. This budget will continue the same high level of water sewer and stormwater services. ❖ Revenue forecasts for both Water and Sewer are not keeping pace with the costs of doing business. Wetter then usual spring and summer seasons along with consumer conservation has generally frustrated the best attempts at forecasting expected resources. ❖ Future Bond Issues of$9.6 million for 2007-08 and $5.45 million for 2008-09 are needed to finance the capital improvement program and county fire protection issue. Rate increases proposed would be required to repay this debt. ❖ This budget includes an anticipated increase in the cost of treated water from the Metropolitan Water District with water rates going from $163 per AF to $175 per AF at an additional cost of$611,000. ❖ Land for Bio-solid disposal is imminently needed for the Sewer Utility as the contract with Kennecott Copper has been cancelled at an estimated cost of $1.25 million. ❖ Rate increases are proposed for the Water Utility over the next five years to keep pace with the department's infrastructure needs. Water is proposing increasing rates by 4% in 2006-07 and in 2007-08 and 5% for three years thereafter, or a total of 23% in five years. No Sewer or Stormwater rate increases are proposed for the next two years. ❖ Eliminated 4.3 full-time equivalent (FTE) employees. ❖ Capital improvement budget of$23 million proposed for all three funds for fiscal year 2006-2007 a decrease of$33 million from last year. ❖ This budget does not include any additional funding for possible changes in water quality standards. 1 0 N 0 0 0 0 N O o O 0 0 0 0 0 0 o N N 0 0 0 0 w p r M r r O)N O)O co O N O) N N m M N N M N M 0 W p M(D(n O m r N N (O In T- N O N O)N N (D O VD O CO a N r 0 O M 0 '- (D N O O r N O N CD x 0 U a (p U 0 0 0 O 0) 0 0 O 0 0 0 0 0 0 O N U 0 0 O O N 0 C r CO N r O)0 O O CO O N O) N N CO M N r M N N 1's M r O 0 O)r CO U CCD N r- N O N O)N(V CO Q N r 0 r M 0 r CO N(O O r N .2) 2 N r M y) U7 0 0 0 0 0 O O O O O 0 0 0 0 o 0 0 0 O O O p r CO 0 r O)N (7)O (O O N O) N N CO CO N r M N N !� 0 r M r,- 0 O) r r N CO(n r-N O N O)N N (O (0 N r 0 r M 0 r (O N (D O r N 0) ✓ N r M 0 0 0 0 O 0 O O O O N 0 0 0 0 N N O O O 0 O O r M 0 0 O) 0 0 0 0) 0 0 O)N (O CO N N M 0 N (O O N M r .- 0 O N r O) N r M r- (V O O N O N N r h N r 0 r co N r co N(O 0 r r N (n r N r M M 0 0 0 0 O U O O O_ O U O O U O O 0 O N O O O O N M 0 r 0 0 O)O 000000 N CNN-O N N O N co r f- O N ,TrT- N O N N O N N r O N r ( r M N r— r N O 0 r-r N O r N r 0 N U O O O 0 N O O O O N O O U O O N O N 0 O O O N M O r 0 N O O N O V O) N N CO (O N r r N M O N M r O) N.- N r O) N r V '- M O N N O CO N 0 O N r 0 O M 0 r 0 N CO O r r N O r N r 0 V. 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Capital projects have been delayed and expenses reduced. The Water Utility is proposing the elimination of 3.8 FTE's through attrition and areas such as travel and training that can be reduced without affecting services. • Rate Increase Requested to Keep Pace with the Cost of Doing Business - The Water Utility is asking for an incremental rate increase of 4% this year and for rate increases each of the next 5 years to maintain a capital improvement program. The higher rate will help the Utility with the costs of replacing needed capital infrastructure. Expected revenue forecasts are short of the anticipated revenue necessary for the department to operate effectively. Wetter, cooler seasons and lower consumption patterns by customers have nullified many of the past rate increases that were an integral part of our business plan. • $9.6 Million Bond issue in 2008 for County Waterlines Needing Upgrading for Required Fire Suppression - While in negotiation for several years, the Water Utility appears headed toward an agreement with Tanner and Green Ditch Irrigation Companies to resolve the fire protection issues. The Water Utility is planning on issuing $9.6 million in revenue bonds in 2007-08 to increase water volume and pressure by replacing small size waterlines in the Tanner and Green Ditch services area. Although not expected to be an issue for this budget year, the rate increase of 4% this year is anticipated to help pay for this obligation. • Possible Loss of Existing Water Rights Contingent on the Department Developing New Wells - The Water Utility has access to water rights that are contingent on developing new wells by 2010. The Cost to drill and bring new wells on-line maybe nearly $9 million. This amount is not currently budgeted in the next five year period. The Utility is asking the State for an extension of time to put this water to beneficial use. • Rate Increase of 4% this Year with Small Increases for the Next Four Years - A total 23% increase in water rates is requested over the next five years to help pay for the County fire protection issue, help revive the Water Utility's infrastructure replacement program and to maintain adequate cash reserves. 4 New Proposed Original Rate Rate Budget Year Increases Increases 2006-2007 8% 4% 2007-2008 8% 4% 2008-2009 8% 5% 2009-2010 4% 5% 2010-2011 3% 5% Total 31% 23% Analysis of Estimated Revenue An analysis of the estimated revenue contained in the Department's recommended Budget for the Water Fund is as follows. Revenue Amended Proposed Difference Percent 2005-2006 2006-2007 Charges for services $45,215,257 $47,023,867 $ 1,808,610 4.00% Interest 450,000 450,000 0 0.00% Interfund charges 2,256,425 2,298,000 41,575 1.84% Sale of used equipment 50,000 50,000 0 0.00% Impact fees 1,000,000 1,000,000 0 0.00% Contributions by Developers 855,000 855,000 0 0.00% Bond proceeds 2,098,490 0 (2,098,490) (100.00%) Reserve Funds 13,158,310 (298,460) (13,456,770) (102.27%) TOTAL $65,083,482 $51,378,407 ($13,705,075) (21.06%) Revenue from Charges for Services: The proposed budget includes the 4% rate increase in the amount of $1.80 million. Interest Income: No change over the last year is expected. Interfund Charges and Other Reimbursements: The Water Utility processes bills and handles customer service complaints for the Sewer, Stormwater and the Refuse Fund. We expect only a slight upward change because of rising computer programming increases and postage. Contributions by Developers: With recent professionally accepted accounting changes, all contributions by developers are now classified as non-operating revenue. It is anticipated that donation lines will remain relatively high as plan reviews stay at an all time high. Impact Fees: Impact fees are expected to remain at the same level as the previous year. Reserve Funds: A transfer to the reserve fund is expected this year as the capital improvements program will not require the normal transfer of reserve funds with the large reduction in infrastructure replacement. 5 Analysis of Proposed Expenditures The expenditure budget for the Department is proposed to decrease by $13,825,075 or 21.2% over the 2005 - 2006 budget. The proposed budget for fiscal year 2006 - 2007 by major category is as follows: Major Expenditure Amended Proposed Difference Percent Category 2005-2006 2006-2007 Personal services $14,509,670 $14,763,029 $ 253,359 1.75% Materials and supplies 2,370,779 2,122,553 (248,226) (10.47%) Charges for services 21,826,219 22,093,975 267,756 1.23% Debt service 2,620,000 2,620,000 0 0.00% Capital outlay 2,710,079 1,256,850 (1,453,229) (53.62%) Capital improvement program 21,046,735 8,522,000 (12,524,735) (59.51%) TOTAL $65,083,482 $51,378,407 ($13,705,075) (21.06%) Personal Services: The proposed budget includes $253,000 for employee compensation adjustments. The average employee may receive a 2.5% increase. The budget proposes to eliminate 3.8 full time employees (FTE's). The savings amounts to about $160,000, thus the increase of only 1.75%. Materials & Supplies: The proposed budget for materials and supplies was significantly reduced by 10% but no reduction in service or quality is expected. • Reductions are computers <$41,500>, building maintenance <$79,500>, small tools <$78,000>, asphalt <$40,000> and miscellaneous other of <$9,226>. Charges for Services: The Department proposes the following budget changes to the charges for service area as follows: • Increase of$ 611,000 for water purchases and treatment from the Metropolitan Water District. The District has raised the price of an acre foot of water by $12. • Decrease in the Payment in Lieu-of-Taxes to the City of <$161,000>. • Decrease of professional and technical services of <$189,000>. • Decrease in utility costs of <$82,700> as our efficiency audits are showing improvements in the cost of our power usage. • Decrease in our travel and training budget of <$12,700>. • Increase of data processing costs of $30,500. • Increase in fleet costs of only $1,500 as the higher cost of fuel counter balanced a drop in repairs. • Other various decreases of <$46,844> and an increase of$117,000 in water stock assessment. Capital Outlay: The proposed budget for fiscal year 2006 - 2007 includes capital outlay for the replacement of vehicles and heavy equipment that has been greatly reduced from the previous year. Only vehicles that must be replaced have remained in the budget. Capital Outlay was reduced over 50% from the previous year's budget. 6 Capital Improvement Program: The Department's proposed budget for fiscal year 2006 - 2007 includes capital projects as follows: Proposed Capital Improvement Program for Fiscal Year 2006-2007 Type of Project Budget Amount Replacement of water lines and hydrants $2,650,000 Reservoirs 695,000 Treatment plants 1,307,000 Wells 0 Maintenance buildings 265,000 Water meter replacement 950,000 Meter change out program 500,000 Culverts, flumes &bridges 200,000 Water stock purchases 30,000 Land purchases 500,000 Landscaping—Conservation Projects 25,000 Service Line Replacement 900,000 Pumping Plant Upgrades 500,000 Total 2006-2007 Capital Improvement Program $8,522,000 The major change in capital is the very large reduction in general replacement of water lines compared to preceding years. Renovation of City Creek is continuing as the remodeling process will be completed next year. Service line and water meter replacement continues to move forward. 7 SEWER UTILITY ENTERPRISE FUND SUMMARY OF MAJOR POLICY ISSUES The Department's Recommended Budget for the Sewer Utility Fund for fiscal year 2006 - 2007 shows a decrease in all expenditures by $12,644,806 or 34.45%. The major policy issues reflected in the Department's Recommended Budget for the Sewer Fund for fiscal year 2006 -2007 is: • Sewer Reclamation Plant to Complete $25 million Upgrade - A sewer revenue bond was issued in 2003-04 fiscal year for upgrading the treatment plant. The four year upgrade should be finished during the recommended budget. The bond proceeds will pay for the construction of major improvements needed at the existing plant to handle the increase of organic loading. • Land purchased needed for Bio-solid Waste Disposal - The Sewer Utility is requesting the ability to purchase a site to handle the treatment plants bio-solid waste by-products this year and into the future. Kennecott Copper has cancelled the current contract for waste disposal with the Sewer Utility. The Utility has current short-term options, but is looking for a long-term solution. • Flat Sewer Revenue but no rate increases for Two Years - Higher rates still do not appear to yield the expected revenue as the customer usage is tied very closely with water usage. Although sewer revenues have not reached budgeted projections anticipated from the last five rate increases, another is not scheduled for two years. • Change in Water Quality Issues - This budget does not include any funding for changes in water quality standards. Analysis of Revenue An analysis of the estimated revenue contained in the Mayor's Recommended Budget is as follows. Revenue Amended Proposed Difference Percent 2005-2006 2006-2007 Sewer Services Fees $15,729,000 $15,729,000 $ 0 0.00% Interest 300,000 200,000 (100,000) (33.33%) Permits 85,000 85,000 0 0.00% Other 157,000 157,000 0 0.00% Impact Fees 400,000 400,000 0 0.00% Contribution by Developers 500,000 500,000 0 0.00% Sale of Property 10,000 10,000 0 0.00% Reserve Funds 19,520,445 6,975,639 (12,544,806) (64.27%) TOTAL $36,701,445 $24,056,639 ($12,644,806) (34.45%) 8 Explanation of revenue Sewer service fees: With no rate increase this year no growth in revenue is proposed. Interest Income: Interest income is expected to decrease as bond money is reduced with the completed construction of capital projects. Permit fees: No change. Other income: No change. Impact Fees: Expected to remain at the current levels. Reserve Funds: Reserve funds of $6,900,639 will be required to provide the additional financing gap often needed to assist with our capital funding. The utility has sufficient funds from the previous bond issue to balance the budget. Analysis of Expenditures The expenditure budget for the Department is proposed to decrease ($12,719,806) or (34.7%) over the 2005 - 2006 budget. The proposed budget for fiscal year 2006 - 2007 by major category is as follows: Major Expenditure Amended Proposed Difference Percent Category 2005-2006 2006-2007 Personal services $ 6,159,932 $ 6,289,419 $ 129,487 2.1 Materials and supplies 1,376,875 1,371,660 (5,215) (0.4%) Charges for services 2,165,894 2,442,460 276,566 12.8% Debt services 1,935,000 1,935,000 0 0.0% Capital improvements 23,264,500 10,650,000 (12,614,500) (54.2%) Capital outlay 1,799,244 1,368,100 (431,144) (23.97%) TOTAL $36,701,445 $24,056,639 ($12,644,806) (34.45%) Personal Services: The proposed budget includes a projected 2.5% salary increase and a partial drop <.30> of an FTE saving $13,800 of the $129,000 increase. Materials 86 Supplies: The proposed budget for materials and supplies decreased $5,215 in an effort to budget only as needed. Charges for Services: The services increased $276,566 in the following areas. Department proposes the following budget changes to the charges and service area as follows: • Increase of $117,000 for professional and technical services for sludge management. • Increase of $25,000 for fleet fuel not offset by decreasing repair costs. • Increase of over $74,000 as we decrease capitalization of equipment and supplies as the extensive capital improvement renovations are winding down. • Increase of $60,000 for the cost of Utilities as the plant expansion becomes operational. 9 • Decrease of ($25,000) for payment in administrative service fees which are based on use of other city resources. • Increase of$17,000 for Payment in Lieu of Taxes to the General Fund • Increase of$18,000 for data processing charges. • Decrease of ($9,434) for limits to travel and training budgets. Debt Service: - The annual debt service is expected to be very close to last years budget with no change in acquired debt. Capital Outlay: - The proposed capital outlay budget decreased $431,144 as purchases of vehicles have been reduced to only necessary purchases and other items have received the same scrutiny. Capital Improvements: - The Department's proposed capital budget for fiscal year 2006 - 2007 is half of the past year as the major treatment plant renovation is 80% completed. Lack of funds has also reduced the normal expected replacement of sewer or collection lines. The general category of capital projects for fiscal year 2006 - 2007 are as follows: Type of Project Budget Amount Land $ 1,250,000 Maintenance and repair shops $ 690,000 Lift Stations $ 80,000 Treatment Plant $ 6,005,000 Collection Lines $ 2,550,000 Site Improvements $ 75,000 Total 2006-2007 Capital Improvement Program $ 10,650,000 10 STORMWATER UTILITY ENTERPRISE FUND SUMMARY OF MAJOR BUDGET ISSUES The recommended budget for the Stormwater Fund for fiscal year 2006 - 2007 decreases expenditures by ($7,740,889) or 47.6% and reflects the completion of the 900 South Storm drain Line and a return to a normal capital improvement program. • There are no major budget issues proposed for the Storm Drainage budget. Analysis of Estimated Revenue An analysis of the estimated revenue contained in the utility's recommended budget for the Stormwater Fund is as follows. Amended Proposed Difference Percent Revenue 2005-2006 2006-2007 Operating Sales $ 5,245,000 $5,245,000 $ 0 0.00% County Flood Reimbursement 200,000 0 (200,000) (100.00%) Interest 200,000 150,000 (50,000) (25.00%) Impact fees 200,000 200,000 0 0.00% Contributions by Developers 516,000 516,000 0 0.00% Other 10,000 10,000 0 0.00% From(To)Reserves 9,903,537 2,412,648 (7,490,889) (75.64%) TOTAL $16,274,537 $8,533,648 ($ 7,740,889) (47.6%) Operating Sales: - Total sales remains fairly stable with little change in growth that would affect sales. County Flood Reimbursement: - None anticipated this year. Reserve Funds: - A transfer is needed from reserve funds to finance the capital improvement program. The funding returns to a pay as you go program. Interest Income: A decrease of ($50,000) as bond funds for 900 South become fully expended. Impact Fees: Are expected to remain at about the same level as last year. Contributions by Developers: No change is expected. Other Fees: No change is expected. 11 Analysis by Proposed Expenditures The expenditure budget for the Department is proposed to increase $7,740,889 or 47.6% over the 2005-2006 budget. The proposed budget for fiscal year 2006 - 2007 by major category is as follows: Major Expenditure Amended Proposed Difference Percent Category 2005-2006 2006-2007 Personal services $ 1,534,983 $1,588,135 $ 53,152 3.5% Materials and supplies 126,000 104,050 (21,950) (17.4%) Charges for services 1,267,151 1,282,251 15,100 1.2% Debt Service 600,000 600,000 0 0.0% Capital improvements 12,159,745 4,512,212 (7,647,533) (62.9%) Capital equipment 586,658 447,000 (139,658) (23.8%) TOTAL $16,274,537 $8,533,648 ($7,740,889) (47.6%) Personal Services: The proposed budget includes a projected 2.5% salary increase and a partial drop <.20> of an FTE saving $10,600 of the $53,152 increase. Materials 86 Supplies: The proposed budget for materials and supplies is decreasing by ($21,950). Charges & Services: This area is proposed to see very little change from the previous year but an increase of$15,100. The following budget changes to the charges for service area as follows: • Increase of$11,000 for administrative fees • Decrease in professional and Technical services of ($15,000) • Increase in Fleet Management costs by $27,000 for fuel costs. • Decrease ($6,000) for payment in lieu of taxes to the General Fund. • Increase of$11,250 for City Data Processing costs. • Decrease ($11,000) in utility costs. • Decrease in other costs of ($2,150). Debt Service: The amount of debt service will remain the same for several years. Capital Equipment: The proposed capital equipment budget decreases 24% with slightly fewer vehicle replacements needed but still including a $260,000 vactor truck. Capital Improvements: The proposed budget includes normal replacement of lift stations and older line infrastructure. 12 The Department's proposed budget for fiscal year 2006 — 2007 includes capital projects as follows: Type of Project Budget Amount Lift Stations $ 1,470,000 Collection Lines $ 3,042,212 Total 2006 - 2007 Capital Improvement Program $ 4,512,212 13 ,7 O ee<emmn �n NN�v"....,, O O 4o 1P G 77, ti" w o a v v u� C �k NO U: O a,„, eae<� „ ,e Mm-,MNNN..N E 0 ti a J 0 N LhOry _w o• a a �oey J oQ 4 W - I otilo Q O y ......., " ........ ., .. rOi O4OO H E• H aN oo 'I', HQa , o oti g a "N"�. " M ho''iO ae• q w a {Z{,,e2 a ON ay " q�J Q ��ROa ' "NomNo,,,N �"v ^., .. ')0a0� J V V .9 O h -,l'Q04V •e(5'-).Vy O 2 0 0 N J,, 0 0 Ff z N y 0 0 OOO CB 'O tiQ " ,, 1Awa - zw� o i ZZOboOq, ` Nw -wau >t a 3jjOj q U ©rlawi F. � OJ ng2P,„0w 2 O j 2''o 0, oa o M,- 2 oa a 0 ,.OUi Va.+ ,F za wNN a w 4 y�'yy Paz o„rvalr. FU- uL,, a ti1VW1V 1+1 ar t7• aVxs z.., awu u o 41�,,<,c-c� ..ou2U V ' 8azu ,." u z Q "'Q u 4U .woo Uzw2"YF,h.0 a z uoHwaw>aaaoz�oFow.. a 0W'1 W��" a ,1,i , ri swUzoaE ,'=""k z 'Q4 'QQ $ 40 0 10 11 ;1 lg./ GROUP A SYSTEMS WATER RATE COMPARISON FROM 2004 RAFTELIS FINANCIAL CONSULTING GROUP WATER RATE SURVEY IiiiiiiiMiii!iiiiiiSMESiiii!iiiiSYSTEIVIMMMiniNinaliggONUNERATExma.:momi DELAWARE COUNTY, PA $ 119.14 BRIDGEPORT,CT $ 96.14 SEATTLE,WA-JUN TO SEP $ 88.85 LAUREL, MD . $ 84.42 CONTRA COSTA, CA $ 81.92 NEW ROCHELLE, NY $ 75.17 AUSTIN, TX-JUL TO OCT $ 73.96 AUSTIN,TX-NOV TO JUN $ 69.02 LOS ANGELES, CA $ 64.86 NASHVILLE,TN $ 63.36 SAN DIEGO, CA $ 60.80 KANSAS CITY, MO $ 59.64 RICHMOND,VA $ 58.64 PORTLAND,OR $ 57.56 HOUSTON,TX $ 57.13 BIRMINGHAM,AL $ 57.08 SEATTLE,WA-OCT TO MAY $ 57.05 SAN ANTONIO,TX $ 56.09 FORT WORTH,TX $ 53.35 GROUP A YSTE11IS~AVERAGE : ,,.. >" "" , ",,.. 52 57..' MIAMI, FL $ 52.42 RIVERSIDE COUNTY, CA $ 51.37 in TUCSON,AZ $ 50.65 ALBUQUERQUE, NM $ 49.88 PHILADELPHIA, PA $ 49.84 CLEVELAND, OH $ 49.06 SAN FRANCISCO, CA $ 48.70 LOUISVILLE, MO $ 47.77 HONOLULU, HI $ 47.29 COLUMBUS, OH $ 46.32 PHOENIX,AZ-JUN TO SEP $ 46.26 OKLAHOMA CITY, OK $ 44.87 EL PASO,TX $ 44.13 TULSA, OK $ 42.90 CHARLOTTE, NC $ 42.05 NEW YORK, NY $ 40.50 MILWAUKEE,WI $ 40.22 CINCINNATI, OH $ 39.93 DENVER, CO-MAY TO OCT $ 39.67 PHOENIX,AZ-OCT TO MAY $ 38.70 SUFFOLK COUNTY, NY $ 34.66 ORLANDO, FL $ 33.80 DALLAS,TX $ 33.75 DENVER, CO-NOV TO APR $ 33.61 SA T' ; E IT ` ."ARR TG?O T' .".y:i * " 0 ": . - " rr ' P 6v; OMAHA, NE- MAY TO SEP $ 30.24 SAti J E CITY. T.<. 1.OVTO.4UTA# ,F.. . re.Atit,fi. . '. „:r ,4 Z722, SACRAMENTO, CA $ 23.76 OMAHA, NE-OCT TO APR $ 23.34 * Nonmanufacturing/Commercial based on 3,000 Cubic Feet(22,440 Gallons)Monthly. 15 GROUP B SYSTEMS SEWER RATE COMPARISON FROM 2004 RAFTELIS FINANCIAL CONSULTING GROUP SEWER RATE SURVEY [asigiggiogiiimi$ysTwomigimiligigogigilililMATE * SEATTLE,WA $ 55.31 ORANGE COUNTY, CA $ 37.67 RICHMOND, VA $ 36.18 PINELLAS COUNTY, FL $ 35.55 TACOMA, WA $ 33.74 MANATEE COUNTY, FL $ 32.51 FAYETTEVILLE, NC $ 32.38 GREENVILLE, SC $ 32.25 MOBILE, AL $ 30.95 ESCAMBIA COUNTY, FL $ 30.08 AKRON, OH $ 29.03 TALLAHASSEE, FL $ 28.45 DAYTON, OH $ 28.33 ANNE ARUNDEL COUNTY, MD $ 28.16 DURHAM, NC $ 27.80 HOLLYWOOD, FL $ 27.60 EVANSVILLE, NC $ 27.39 NAPERVILLE, IL $ 26.80 CHATTANOOGA,TN $ 26.52 BATON ROUGE, LA $ 25.24 BOISE, ID $ 24.67 AUGUSTA, GA $ 24.15 LAFAYETTE, LA $ 24.10 PLANO,TX $ 23.61 ORLANDO, FL $ 22.80 ARLINGTON,TX $ 22.55 RIVERSIDE, CA $ 21.97 ANCHORAGE,AK $ 21.83 GROUP 8 SYSTEMS AVERAGE $ 21.65 GREENSBORO, NC $ 21.00 CHESTERFIELD COUNTY, VA $ 20.61 GRAND RAPIDS, MI $ 20.26 ANN ARBOR, MI $ 20.25 HORRY COUNTY, SC $ 19.45 GARLAND,TX $ 19.29 OKLAHOMA CITY, OK $ 19.22 MIDWEST CITY, OK $ 19.15 ALBUQUERQUE, NM $ 19.10 ALLENTOWN, PA $ 18.87 PALM BEACH COUNTY, FL $ 18.40 COLUMBUS, GA $ 18.30 SANTA ANA, CA $ 18.02 SAVANNAH, GA $ 17.55 SPRINGFIELD, MO $ 17.04 DAVENPORT, IA $ 16.72 MADISON,WI $ 16.65 SCOTTSDALE,AZ $ 16.04 SAN BERNARDINO, CA $ 14.60 KALAMAZOO, MI $ 14.49 VIRGINIA BEACH,VA $ 14.34 WICHITA, KS $ 13.58 TAMPA, FL $ 13.50 CEDAR RAPIDS, IA $ 13.23 LINCOLN, NE $ 12.51 OAKLAND, CA $ 12.45 AMARILLO,TX $ 12.44 IRVING,TX $ 11.60 SALT:LAKE CITY,UT ':-. $ =, 1 0.: SACRAMENTO, CA $ 10.46 KANSAS CITY, KS $ 8.55 BUCKS COUNTY, PA $ 8.21 ROCKFORD, IL $ 4.16 *Residential based on 1,000 Cubic Feet(7,480 Gallons)Monthly. 1ti CD C V) W o0 O N- IC) d- 6) O d;Lci Oci r-Lri ti Cfl n, CO (13 69- M d• ^♦ EA- Ef3 ff- Eft U L C + + + + + + Q CO CCQ' c co d- ch IC) N - N- co ao L- ti ti IC) o (ICS s. Co o cl) r` ti co O N C") o0 Ef} 6R Ef? Eft Ef3 69 e O Uc.a to coCD COO O 0. C CM M ON N Lc) Lc) O < L. O. ri9 eh W ›' th+- .� U U � ,>' O > - C U I c� U I O -1-' (1) U) -0 C E. 0 v a tYU) U rY (13 UV cu rY , , W U) U) Cl) co > Q co W ) V♦ c ...... s e Ma W '^ �..{.. T N ^` W N VJ V 0) VJ L N cocoCfl ti Cfl 00 coin N U Eoi CCD CC/ C co- EA- Ef} ® U C + + + + + + rf 1 •— _J Q V, cCi C L. Q 4) N }� (� r- CD t` N LC) CO CO a) 0 06 ,h p 0) 0) O 0) 0) -t' 0) co a L co ciam r- co O 0)LO ~ 0 Ef} Ef} Ea - N ID ® T Efl Ef3 CO w COa) n CO CO co co o Cazi C R CCD CO cfl d d o) 0.;® N N CU Cfl N N a. cr, .... 0 0 CD- >N, >, U F- - - .0c u.o -� U 0 I U 4= c . •L •L W in®// C o E -c U 0 o - C C C P i i < U Uco CO CU a GROUP A SYSTEMS WATER RATE COMPARISON FROM 2004 RAFTELIS FINANCIAL CONSULTING GROUP WATER RATE SURVEY [ai]"EiiiIiiiiiMiiiiiiiiiiiging,1 SYSTE :°: :`: ?::.:, DELAWARE COUNTY, PA $ 119.14 BRIDGEPORT,CT $ 96.14 SEATTLE,WA-JUN TO SEP $ 88.85 LAUREL, MD . $ 84.42 CONTRA COSTA, CA $ 81.92 NEW ROCHELLE, NY $ 75.17 AUSTIN,TX-JUL TO OCT $ 73.96 AUSTIN,TX-NOV TO JUN $ 69.02 LOS ANGELES, CA $ 64.86 NASHVILLE,TN $ 63.36 SAN DIEGO, CA $ 60.80 KANSAS CITY, MO $ 59.64 RICHMOND,VA $ 58.64 PORTLAND, OR $ 57.56 HOUSTON,TX $ 57.13 BIRMINGHAM,AL $ 57.08 SEATTLE,WA-OCT TO MAY $ 57.05 SAN ANTONIO,TX $ 56.09 FORT WORTH,TX $ 53.35 GRG1.1' SYSTEMS AVERAGE4 $w-. . ` ;:„ 62 57.' MIAMI, FL $ 52.42 RIVERSIDE COUNTY, CA $ 51.37 Lr, TUCSON,AZ $ 50.65 ALBUQUERQUE, NM $ 49.88 PHILADELPHIA, PA $ 49.84 CLEVELAND, OH $ 49.06 SAN FRANCISCO, CA $ 48.70 LOUISVILLE, MO $ 47.77 HONOLULU, HI $ 47.29 COLUMBUS, OH $ 46.32 PHOENIX,AZ-JUN TO SEP $ 46.26 OKLAHOMA CITY, OK $ 44.87 EL PASO,TX $ 44.13 TULSA,OK $ 42.90 CHARLOTTE, NC $ 42.05 NEW YORK, NY $ 40.50 MILWAUKEE,WI $ 40.22 CINCINNATI, OH $ 39.93 DENVER, CO- MAY TO OCT $ 39.67 PHOENIX,AZ-OCT TO MAY $ 38.70 SUFFOLK COUNTY, NY $ 34.66 ORLANDO, FL $ 33.80 DALLAS,TX $ 33.75 DENVER, CO-NOV TO APR $ 33.61 SAt `kt : 1w t 1 ..APR .W,Orn., : Ig # M4 I fs ,s 0 1„ 6 OMAHA, NE-MAY TO SEP $ 30.24 SA1 'X ECITY,.i.1T,,+tOV FQ M R¢ ta .,- Z7.22 SACRAMENTO,CA $ 23.76 OMAHA, NE-OCT TO APR $ 23.34 * Nonmanufacturing/Commercial based on 3,000 Cubic Feet(22,440 Gallons)Monthly. 15 GROUP B SYSTEMS SEWER RATE COMPARISON FROM 2004 RAFTELIS FINANCIAL CONSULTING GROUP SEWER RATE SURVEY SYSTEML"'""*.'""""""":"""":":":-ITEM11.111 SEATTLE, WA $ 55.31 ORANGE COUNTY, CA $ 37.67 RICHMOND, VA $ 36.18 PINELLAS COUNTY, FL $ 35.55 TACOMA, WA $ 33.74 MANATEE COUNTY, FL $ 32.51 FAYETTEVILLE, NC $ 32.38 GREENVILLE, SC $ 32.25 MOBILE,AL $ 30.95 ESCAMBIA COUNTY, FL $ 30.08 AKRON, OH $ 29.03 TALLAHASSEE, FL $ 28.45 DAYTON, OH $ 28.33 ANNE ARUNDEL COUNTY, MD $ 28.16 DURHAM, NC $ 27.80 HOLLYWOOD, FL $ 27.60 EVANSVILLE, NC $ 27.39 NAPERVILLE, IL $ 26.80 CHATTANOOGA,TN $ 26.52 BATON ROUGE, LA $ 25.24 BOISE, ID $ 24.67 AUGUSTA, GA $ 24.15 LAFAYETTE, LA $ 24.10 PLANO,TX $ 23.61 ORLANDO, FL $ 22.80 ARLINGTON,TX $ 22.55 RIVERSIDE, CA $ 21.97 ANCHORAGE,AK $ 21.83 GROUP B SYSTEMS AVERAGE $ 21.65' "' GREENSBORO, NC $ 21.00 CHESTERFIELD COUNTY, VA $ 20.61 GRAND RAPIDS, MI $ 20.26 ANN ARBOR, MI $ 20.25 HORRY COUNTY, SC $ 19.45 GARLAND,TX $ 19.29 OKLAHOMA CITY, OK $ 19.22 MIDWEST CITY, OK $ 19.15 ALBUQUERQUE, NM $ 19.10 ALLENTOWN, PA $ 18.87 PALM BEACH COUNTY, FL $ 18.40 COLUMBUS, GA $ 18.30 SANTA ANA, CA $ 18.02 SAVANNAH, GA $ 17.55 SPRINGFIELD, MO $ 17.04 DAVENPORT, IA $ 16.72 MADISON,WI $ 16.65 SCOTTSDALE,AZ $ 16.04 SAN BERNARDINO, CA $ 14.60 KALAMAZOO, MI $ 14.49 VIRGINIA BEACH, VA $ 14.34 WICHITA, KS $ 13.58 TAMPA, FL $ 13.50 CEDAR RAPIDS, IA $ 13.23 LINCOLN, NE $ 12.51 OAKLAND, CA $ 12.45 AMARILLO,TX $ 12.44 IRVING,TX $ 11.60 SALT;LAKEGITY,•UT $ 11: 0f. SACRAMENTO, CA $ 10.46 KANSAS CITY, KS $ 8.55 BUCKS COUNTY, PA $ 8.21 ROCKFORD, IL $ 4.16 *Residential based on 1,000 Cubic Feet(7,480 Gallons)Monthly. 1h ....... a c CI) a) co c) d' c:)) N- O 4. Lci Lri CO CO EA- Ea E0} } d) L. L. C.) C v c + + + + + + C cQ A....•a) ... CAS &.., -i-• . O c (/)^, Cfl . 1- coN a) ti co coQO r S- N- ti I` Lri O 1--- CO co O CO N- to r- N N- M CO I _ to- E b9 EA- te tt,W ) p 14- 0 M M co N N tip lo co 0 0 < L. O. (IC en 4 0_ >+ c c U U 0 >, U 1 i U U _F-, I--- U Iwz , O Cc Nc TO N U �, a a c o U) U U) Q Cl) co Q Q � a) Cl) c .. _. co .o ^� . n, VJ N- d' L() d' d) O L.. N M CO CO CO CZ O M M LC) O N VCri C c EA• Ef} Eft 09- ® (.) c + + + + + + iiim ‘mil En Et _ �"'iwifm 0) co N r- d" COM N-: �N-- C3) c; O S.- co O N f` O cn C3) CO d E�} En- 69- T— N 03 w C O CO N- co CO CD CO d d C� O) N. ® N N (fl CO N N d) r LIM 011= Cell o_ . .• \ >, >, F-^ Uc U C U LI)W .4_0 U 0 I ' ' (6 t6 E E L L UJ �U) �U) ® 0 >, +�'• n V -o .t C c U U 0 O O a) a)o - C C 0E:1) i - O O co (Z (6 0 U -J —i o- WATER FUND WATER UTILITY ENTERPRISE FUND BUDGET SUMMARY FY 2007-09 AMENDED PROJECTED PROPOSED FORECAST FORECAST ACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET SOURCES 2004-2005 2005-06 2005-06 2006-07 2007-08 2008-09 REVENUES METERED SALES $40,883,000 $45,215,257 $45,215,257 $47,023,867 $48,176,822 $49,821,263 INTEREST INCOME 802,547 450,000 450,000 450,000 450,000 450,000 OTHER REVENUES 2,461,778 2,256,425 2,256,425 2,298,000 2,298,000 2,298,000 TOTAL REVENUES $44,147,325 $47,921,682 $47,921,682 $49,771,867 $50,924,822 $52,569,263 OTHER SOURCES GRANTS&OTHER RELATED REVENUES $125,803 $855,000 $855,000 $855,000 $855,000 $855,000 IMPACT FEES 1,236,855 1,000,000 1,000,000 1,000,000 500,000 500,000 OTHER SOURCES 223,310 50,000 50,000 50,000 50,000 50,000 BOND PROCEEDS 2,443,320 2,098,490 0 0 9,600,000 5,450,000 T 0 T A L OTHER SOURCES $4,029,288 $4,003,490 $1,905,000 $1,905,000 $11,005,000 $6,855,000 T O T A L SOURCES $48,176,613 $51,925,172 $49,826,682 $51,676,867 $61,929,822 $59,424,263 EXPENSES&OTHER USES EXPENDITURES PERSONAL SERVICES $14,103,362 $14,509,670 $14,509,670 $14,763,029 $15,185,297 $15,610,408 OPERATING&MAINTENANCE 1,977,046 2,370,779 2,370,779 2,122,553 2,156,424 2,199,538 TRAVEL&TRAINING 45,581 65,364 65,364 52,619 53,671 54,745 UTILITIES 1,610,170 1,907,363 1,907,363 1,1124,609 1,861,101 1,898,323 PROF&CONTRACT SERVICES 1,825,996 2,357,700 2,357,700 2,168,801 2,212,178 2,256,421 DATA PROCESSING 447,807 435,500 435,500 466,000 475,320 484,826 FLEET MAINTENANCE 858,566 860,000 860,000 861,570 878,801 896,377 ADMINISTRATIVE SERVICE FEE 534,568 660,000 660,000 660,000 673,200 686,664 PAYMENT IN LIEU OF TAXES 294,334 423,900 423,900 262,850 268,107 273,469 METRO.WATER PURCH&TREAT 5,867,733 7,661,000 7,661,000 8,272,000 9,064,000 9,942,755 METRO ASSESSMENT(CAPITAL) 3,510,946 7,021,892 7,021,892 7,021,892 7,021,892 7,021,892 OTHER CHARGES AND SERVICES 603,264 433,500 433,500 503,634 513,707 523,981 TOTAL EXPENDITURES $31,679,373 $38,706,668 $38,706,668 $38,979,557 $40,363,699 $41,849,399 OTHER USES CAPITAL OUTLAY $1,458,410 $2,710,079 $1,726,779 $1,256,850 $1,804,000 $1,763,000 CAPITAL IMPROVEMENT BUDGET 14,152,147 21,046,735 17,347,735 8,522,000 14,679,175 11,735,000 DEBT SERVICES 4,676,828 2,620,000 2,620,000 2,620,000 3,580,000 4,065,000 TOTAL OTHER USES $20,287,385 $26,376,814 $21,694,514 . .. $12,398,850 $20,063,175 $17,563,000 TOTAL USES $51,966,758 $65,083,482 $60,401,182 $51,378,407 $60,426,874 $59,412,399 EXCESS REVENUE AND OTHER SOURCES OVER(UNDER)USES ($3,790,145) ($13,158,310) ($10,574,500) $298,460 $1,502,948 $11,864 OPERATING CASH BALANCES BEGINNING JULY 1 $22,879,311 $19,089,166 $19,089,166 $8,514,666 $8,813,126 $10,316,074 ENDING JUNE 30 $19,089,166 $5,930,856 $8,514,666 $8,813,126 $10,316,074 $10,327,938 Cash Reserve Ratio 22% 23% 26% 25% Operating cash balance is defined as total cash less restricted amounts for bond covenants and outstanding accounts payable. Metropolitan water rates per acre ft. $150 $163 $163 $175 $188 $200 1 a \ o d m 0� m o d n Io m m n N N I v LL I jN e . bo ,!N` ml c no o b `"."' o o f t o 0 01 n: N 1m n ao III ml I ".1 w 0wN �, Im ml 1 C W o+ oj•N m .. N�lo I I e ..a 00. C' 7 om0 e m nm. v 7YO^' NINe fA. o" N Iry N I N b 1 N m m 0 —mom .m of� 0o mm N m m m a. of °o ' w N x QCN N ry '0 ui I,.,0 'P I� 1 I ry O W 0 m • ry .a N •,~ m 7 }o m N t; m N e 1~ 1 I Im a in e N w om .ac m iiI m C O _i f•1 O D m m Im I i,�7nm- N 0..a `- o o OWO o gp `tis .0 0 V :mai'�� mkt f;;a+ t »" PF.tft : �s�, , , �A 1R 14`'''' vF .� +','S[Y J{W 'Y:y'A� t m N- -hr ? ' yy� . n� �S v I N I 10l Y Q N N N rv1 1 I N 1 N m 1e1 1 ImI 1 1 I y o w. oe a I, 1 • ° u amry m1 m mm m N �M' o ,o'm mm n N m . m 1oSN elmrn1 � •pJN N P ON ma O m e . O . O. m0 , oI . , I u.<N NmeI • r• 1 c Zix v, __ �I w m 'er V lo\i \ m. F U a m 1 Ill: tT. 'v a a. o Q J O ry 141N a7 N 3 -qN m 1 w m m 1-.W e.m.. v.0 a .. o m P.�N N •c .. U}o I� • c m . 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It-1 H YIQ,Q>>I>W JIQIQIOI 0; 0 SIN�]i 1VJl,(nl 2I wl=U` 1- H, IH w-• W 1 1 I , a• z 1 I -1 L- ..� !— W 11, I I rt 11 oZ I us0 o1'0'ol0 0 0010 0i,o1o, 0 OIoi O101010 0100''00'IOI 10 SEWER FUND SEWER UTILITY ENTERPRISE FUND BUDGET SUMMARY FY 2007-09 AMENDED PROJECTED PROPOSED FORECAST FORECAST I ACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET SOURCES 2004-05 2005-06 2005-06 2006-07 2007-08 2008-09 REVENUES METERED SALES 15,686,888 $15,729,000 $15,729,000 $15,729,000 $15,729,000 $16,043,580 INTEREST INCOME 315,767 300,000 300,000 200,000 ` 100,000 100,000 OTHER REVENUES 177,582 242,000 242,000 242,000 242,000 242,000 TOTAL REVENUES 16,180,237 16,271,000 16,271,000 16,171,000 16,071,000 16,385,580 OTHER SOURCES IMPACT FEES 497,187 0 0 0 0 0 GRANTS&OTHER RELATED REVENUES 548,220 900,000 900,000 900,000 ` 850,000 850,000 OTHER SOURCES 58,728 10,000 10,000 10,000 . 10,000 10,000 BOND PROCEEDS 0 0 0 0 0 0 TOTAL OTHER SOURCES 1,104,135 910,000 910,000 910,000 860,000 860,000 T O T A L SOURCES $17,284,372 $17,181,000 $17,181,000 `$17,081,000 $16,931,000 $17,245,580 EXPENSES&OTHER USES EXPENDITURES PERSONAL SERVICES $5,870,762 $6,159,932 $6,159,932 $6,289,419 ` $6,478,000 $6,672,236 OPERATING&MAINTENANCE 1,044,463 1,376,875 1,376,875 1,371,660 1,399,093 1,427,071 TRAVEL&TRAINING 20,312 42,418 42,418 33,589 34,261 34,943 UTILITIES 615,166 632,701 632,701 692,701 > 706,555 720,685 PROF&CONTRACT SERVICES 1,186,265 1,200,500 1,200,500 1,317,195 1,343,539 1,370,410 DATA PROCESSING 147,531 142,000 142,000 160,000 163,200 166,464 FLEET MAINTENANCE 234,798 224,880 224,880 249,880 254,878 259,975 ADMINISTRATIVE SERVICE FEE 107,954 140,000 140,000 115,000 117,300 119,646 PAYMENT IN LIEU OF TAXES 316,393 306,000 306,000 322,900 329,358 335,945 OTHER CHARGES AND SERVICES (507.262) (522,605) (522,605) (448,805) (457,781) (466,942) TOTAL EXPENDITURES 9,036,382 9,702,701 9,702,701 10,103,539 10,368,402 10,640,433 OTHER USES CAPITAL OUTLAY 355,008 1,799,244 1,514,244 1,368,100 1,052,600 1,122,500 CAPITAL IMPROVEMENT BUDGET 18,660,599 23,264,500 16,289,500 10,650,000 3,646,000 5,465,000 DEBT SERVICES 2,262,843 1,935,000 1,935,000 1,935,000 1,935,000 1,935,000 TOT A L OTHER USES 21,278,450 26,998,744 19,738,744 13,953,100 ` 6,633,600 8,522,500 TOTAL USES $30,314,832 $36,701,445 $29,441,445 $24,056,639 $17,002,002 $19,162,933 EXCESS REVENUE AND OTHER SOURCES OVER(UNDER)USES ( ($13,030.460) (S19,520,445) ($12.260.445) ($6,975,639) ($71,002) ($1,917,353)1 OPERATING CASH BALANCES BEGINNING JULY 1 39,887,787 26,857,327 26,857,327 14,596,882 7,621,243 7,550,241 ENDING JUNE 30 26,857,327 7,336,882 14,596,882 7,621,243 7,550,241 5,632,888 Cash Reserve Ratio 150% 75%, 73% 53% Operating cash balance is defined as total cash less restricted amounts for bond covenants and outstanding accounts payable. 1 ., X g. b ' IC. to m O 6 1 m O N ~ WfGoN N 0m ~.OQNN M r � r 1 1 P P q N 7? o.a •.• • W 0 . rimN. . ; '1 N I N3Ai O M Im m . .._..P .0.41 o l o o O o IP .D ap N Ir Io C m P �QN .O to .,P G o G W o m .i m W v�' 1 ,moo o }o m. 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" 1-1.-1.-� �•-.-�N I N I N I N_N_t,-N N I N N N N N V N I'DP I000000010000 7H.--I.- 7-7 �I'--'7.. = -I-I� w I� �1� r III , �-17 �.�� 7 CC N 0 0 }O (O 0 J N Q CON 0 (J,- N (O cn G — V LL Nco N 0 R m O O 3 aC >.oo ( 0 - (0 (V J N r N N > 0 o t L-) U.'o E N a'A o 0 0O >O o O > J(V Q: (L(J - (�f) 0 0 0 v 0 too I m a' LT.N_ r- m Q C) o ; o >o 2 I a,' LE- Q.O N�D N 0 1 L 0 o LO U)N r O- EL Le CO 0 0 O 00 (00 J N N (O C.1`O O co CO N .- V LL 1 1 _ ce o 0 0 O J N < (O "- [ID C)C. M 0 (A N LL }O N r J Nri <It) O O 0 o 0) m 0 0 N r IT'LW 11 1 1 o Q. I-- )n. 1 w w LL III 0 ±Y j_ O � — I a. 1 z 1 I w 1 1 W Q • O 0 C. I • 0 ii a X >- K a r z r, I .Jl FI IQ ;DI'01 11- _I: 10 14 ;r Imo'El o ¢'I z �I 0 0 11- 1 1i z I1 0 a 1 V I w o I 1-w , I wm 1 , o 1 a::z ' 1 w z w O 11 1 8 STORMWATER FUND STORMWATER UTILITY ENTERPRISE FUND BUDGET SUMMARY FY 2007-2009 AMENDED PROJECTED PROPOSED FORECAST FORECAST ACTUAL BUDGET ACTUAL BUDGET BUDGET BUDGET SOURCES 2004-2005 2005-06 2005-06 2006-07 2007-08 2008-09 REVENUES METERED SALES $5,299,574 $5,245,000 $5,245,000 $5,245,000 $5,245,000 $5,245,000 INTEREST INCOME 295,249 200,000 200,000' 150,000 150,000 150,000 OTHER REVENUES 76,472 10,000 10,000 10,0001J 10,000 10,000 TOTAL REVENUES $5,671,295 $5,455,000 $5,455,000 $5,405,000 $5,405,000 $5,405,000 OTHER SOURCES GRANTS&OTHER RELATED REVENUE; $869,466 $716,000 $716,000 $516,000 $716,000 $516,000 OTHER SOURCES 0 0 0 0 0 0 IMPACT FEES 862,382 200,000 200,000 200,000 200,000 200,000 BOND PROCEEDS 0 0 0 0 0 0 TOTAL OTHER SOURCES $1,731,848 $916,000 $916,000 $716,000 $916,000 ' $716,000 TOTAL SOURCES $7,403,143 $6,371,000 $6,371,000 $6,121,000 $6,321,000 $6,121,000 EXPENSES&OTHER USES EXPENDITURES PERSONAL SERVICES $1,374,672 $1,534,983 $1,534,983 $1,588,135 $1,619,898 $1,652,296 OPERATING&MAINTENANCE 81,081 126,000 126,000 104,050 $112,251 $114,493 TRAVEL&TRAINING 1,184 8,925 8,925 8,925 $9,104 $9,284 UTILITIES 50,947 67,265 67,265 56,485 $57,615 $58,766 PROF&CONTRACT SERVICES 784,913 789,850 789,850 774,850 $790,347 $806,154 DATA PROCESSING 146,980 140,000 140,000 ` 151,250 $154,275 $157,361 FLEET MAINTENANCE 147,665 118,086 118,086 144,966 $147,865 $150,823 ADMINISTRATIVE SERVICE FEE 41,089 36,000 36,000 45,000 $45,900 $46,819 PAYMENT IN LIEU OF TAXES 121,835 126,000 126,000 119,900 $122,298 $124,744 OTHER CHARGES AND SERVICES 36,942 (18,975) (18,975) (19,125) ($19,508) ($19,902) • TOTAL EXPENDITURES $2,787,308 $2,928,134 $2,928,134 $2,974,436 $3,040,045 $3,100,837 OTHER USES CAPITAL OUTLAY $49,418 $586,658 $586,658 $447,000 $171,500 $534,000 CAPITAL IMPROVEMENT BUDGET 9,370,174 12,159,745 12,159,745 4,512,212 2,752,866 4,334,500 DEBT SERVICES 585,199 600,000 600,000 600,000 600,000 600,000 TOTAL OTHER USES $10,004,791 $13,346,403 $13,346,403 $5,559,212 $3,524,366 $5,468,500 TOTAL USES $12,792,099 $16,274,537 $16,274,537 $8,533,648 $6,564,411 $8,569,337 EXCESS REVENUE AND OTHER SOURCES OVER(UNDER)USES 1 ($5,388,956) ($9,903,537) ($9,903,537) 4$2,412,648)` ($243,411) ($2,448,337) OPERATING CASH BALANCES BEGINNING JULY 1 $21,050,036 $15,661,080 $15,661,080 $5,757,543 $3,344,895 $3,101,484 ENDING JUNE 30 $15,661,080 $5,757,543 $5,757,543 $3,344,895 $3,101,484 $653,147 Cash Reserve Ratio 197% 112% 102% 21% Operating cash balance is defined as total cash less restricted amounts for bond covenants and outstanding accounts payable. 1 ol� �o 0 N 0 M . r MmM 3 ew j I h 1 i. 0 0 m. m N - to _ LI L �I 7 Iol 1 arm P- m in I,o' o o• !o M p m n :;: � Ni ro NN ...oIN II:: : i!, V o N, 1 . -}om 1N • h nfg o1 1 ro a o I . . . . 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I i I lo io o o o lo I , , I 1 I '..1'.I..I. 1 1,IsI K.,. , :01:01 N IN 01 01104 0 Z 1 , ' 1 ' I , 1 , , I 01000100,00, : ,0 IC,0 0 10 ;I 1 ' I , SALT LAKE CITY COUNCIL STAFF REPORT DATE: April 18,2006 SUBJECT: Amendments to the No-Fault Utilities Claims Ordinance STAFF REPORT BY: Lehua Weaver CC: Rocky Fluhart,Sam Guevara, DJ Baxter, LeRoy Hooton,Jeff Niermeyer,Ed Rutan,Chris Bramhall Since the implementation of a No-Fault Utilities Claim Ordinance in 1989,an industry policy shift has been occurring with regard to the damage claim limits. Through review of the no-fault utility ordinance,the Department of Public Utilities has identified several significant changes to the claim process, and proposes that certain amendments be made to the ordinance. The most significant change proposed includes the elimination of the payment limit. Through this review process,the Department has also established criteria for cleaning standards.The Salt Lake Valley Health Department has reviewed the City developed standards to ensure that the criteria are consistent. This proposed change would affect all three of the Public Utilities enterprise funds water, sewer and stormwater. KEY ELEMENTS The proposed changes include: 1. Elimination of payment limit. The existing ordinance sets payment limits of$3,000 per home, $35,000 per incident,and$50,000 per calendar year. The proposed amendment would eliminate all of these payment maximums. 2. Clean-up Standards. In response to the need for acceptable clean-up standards, especially in events involving sewage back-up,the Department has created criteria through collaboration with the Water Environment Association of Utah,U.S.•Center for Disease Control and Prevention,Environmental Infection Control in Health Care Facilities, Illinois Department of Public Health,Minnesota Department of Health, IICRC S500 standards used by the private cleanup companies,and the Colorado Department of Public Health. The Department has also worked with the Health Department to document consistent criteria for cleaning up sites. 3. Clean-up Contractor. Through the City's procurement procedures, the Department will retain one or more clean-up contractors to perform clean-up services on an as-needed basis. (Formerly,the Department's employees were responsible for the initial response to sites and clean-up efforts.) If a resident has otherwise employed a clean-up company to perform this work,the City would still reimburse the resident for the cost of that clean-up in the amount the City would have otherwise paid to one of its contractors. 4. Reimbursement based on actual cash value. Applications for claim payments will be based on the current actual cash value of an item and not its replacement value. This will apply to items that were not able to be restored in the clean-up process, and the actual cash value will be determined by a professional appraiser. 5. Definition of"force majeure."The proposed ordinance defines "force majeure" as, "acts of God; acts of public enemies, insurrection; riots; war; landslides; lightening; earthquakes; fires; storms; floods; washouts; droughts; civil disturbances; explosions; acts of terrorism, sabotage; or any other similar cause or event not reasonably within the city's control." The proposed ordinance amendment specifies that for any such occurrences, a claim would not qualify. The Department of Public Utilities has paid out the following in water and sewer no-fault claims: • In 2005— o $18,538 was paid out in 15 sewer claims at an average of$1,236 per claim. o $12,470 was paid out in 9 water claims at an average of$1,386 per claim. • 1995 through 2005 — o $154,381 was paid out in 149 sewer claims, an average of$1,036 per claim. o $173,908 was paid out in 246 water claims, an average of$707 per claim. These amounts include all customers and facilities both inside and outside the City limits, but do not include the cost of initial clean-up,which was performed by Public Utilities staff. Based on estimates and averages, if the proposed ordinance is adopted, an average payment on a sewer claim may be$15,000. Please note: this would include cleaning costs performed by a contractor under this proposal. Cleaning costs are not included in the average amounts listed above. One major cause in the occurrence of back-ups or breaches of the service lines is an obstruction in the sewer and water pipes. This obstruction may be in the form of a tree root or other item clogging the line. As a preventative measure, the Department of Public Utilities has established maintenance standards, which exceed national averages for cleaning frequency and television monitoring of lines, and they have a developed CIP plan to rehabilitate a number of pipes each year. Some aspects of the application process and procedure would remain the same between the existing ordinance and proposed amendments. These include: > Payment by the City through this no-fault process does not constitute an admission by the City of responsibility or liability for the event. > The loss identified by the claim is not otherwise partially or fully covered by private insurance. (Any amount covered by private insurance would reduce the City's payment by the corresponding amount. For example, if the loss is completely covered by private insurance, an application to the City for damages would not qualify.) > An application must be filed with 90 days. > Applications will be submitted to the Recorder's Office, who will refer it to the Department of Public Utilities, who will provide a recommendation and related information to the Attorney's Office. MATTERS AT ISSUE In an informal survey conducted by Public Utilities staff, other cities were identified who also ,, have eliminated payment maximums. Of those surveyed,the other utilities are similar to Salt Lake City in that they also perform preventative maintenance measures. Of note,there was an incident in Provo which resulted in a$375,000 claim being paid for the total event—this included all payments made to the twenty residents who filed claims. C, Other cities also mentioned that their motivation for eliminating payment maximums is to work with their residents and to provide the best service possible. 1. The Council ihay wish to ask about information gathered from other cities or utility districts. 2. The Council may wish to ask whether Salt Lake City's practice of maintaining water and sewer lines would reduce the potential claims received or should merit some limit, even if higher than the current practice. C 3 EROY W. HOOTON, JR. "...ter ' ' ,Off 9d01 �.i1 ROSS C. "ROCKY" ANDERSON DIRECTOR DEPARTMENT OF PUBLIC UTILITIES MAYOR WATER SUPPLY AND WATERWORKS WATER RECLAMATION AND STORMWATER Council Transmittal To: Rocky Fluhart, Chief Administrative Officer1-7 March 29,2006 RE: Amendments to Chapter 3.36, No-Fault Utilities Claims Ordinance Recommendation: The City Council approves the amendments to Chapter 3.36, No- Fault Utilities Claims. Availability of Funds:FY 2005-06 Budget-Claims &Damages Fund Discussions: In 1989, Salt Lake City Corporation adopted a No-Fault Utilities Claim Ordinance to provide immediate assistance to property owners for cleanup of water, sewage, and mud and the replacement of carpet and other personal effects without assuming responsibility for the damage. In 2001, the Ordinance was amended to increase the No-Fault payment values. The No-Fault Claims Ordinance has proven successful in dealing with most claims. However, since the ordinance was first enacted, there has been a paradigm shift in standards used to cleanup flooded areas and compensate owners for damaged property. The current trend is towards government assuming more responsibility for damages resulting from non-negligent flooding of private property arising from the operations of public utility facilities. There has been a policy trend away from standing behind "Government Immunity" in dealing with utility non-negligent flooding, to a policy of government taking more responsibility for cleanup and personal property damages expenses under No-Fault rules. The cost of a more liberal policy is shared by all customers of the utility through rates charged for utility services, which act much like a public insurance policy. Summary of the 2006 amendments include: 1. The Department of Public Utilities (Public Utilities) will establish cleanup criteria and specifications, with public health and safety guidance standards. 2. The cleanup of flood damaged properties will be conducted by private contractors. In accordance with the city's procurement procedures, the Public Utilities will engage the services of one or more cleanup contractors. 1 530 SOUTH WEST TEMPLE, SALT LAKE CITY, UTAH 84115 TELEPHONE: 80 1-483-6900 FAX: 801-483-68 1 8 WWW.SLCGOV.COM 3. If damaged real or personal property cannot be reasonably restored to pre-event condition Pubic Utilities will pay to the property owner the estimated actual cash value at the time of the event. Such value will be determined by a professional appraiser engaged by the city for this purpose. In no event will shall Public Utilities pay, or reimburse the property owners for the payment of special or consequential damages. 4. Damaged property owner must make an application for cleanup expenses and reimbursements. 5. Eligibility for assistance excludes damages from force maj eure and other criteria. 6. Property owner are responsible for applying for assistance in a timely manner. 7. Payment for cleanup and damaged personal property does not imply liability of the Department of Public Utilities, an admission of negligence or responsibility of the city or the department for any damage or loss. 8. Any assistance or payment is strictly voluntary on the part of the Department of Public Utilities. 9. Any assistance or payment shall constitute a full and complete release of any and all claims against the city or Department of Public Utilities, its officers, employees and agents arising from the incident. 10. The No-Fault payment maximum limits have been eliminated from the current $3,000 per home and location, $35,000 per incident and$50,000 per calendar year to no limit. 11. The Department of Public Utilities is authorized budget funds in its Claims& Damages Fund to pay for costs of providing assistance and payments for No-Fault claims. These costs will be included in the three enterprise funds rate calculation formula. On March 24, 2006 the Pubic Utilities Advisory Committee recommended approval of the No-Fault Ordinance. Contact Person(s): LeRoy W. Hooton, Jr. at 483-6768, Jeff Niermeyer at 483-6785 or Chris Bramhall 535-7683. Submitted By: LeRoy W. 'Osoton, Jr. Director Attachment SALT LAKE CITY ORDINANCE No. of 2006 (Relating to No-Fault Utilities Claims) AN ORDINANCE REPEALING IN ITS ENTIRETY CHAPTER 3.36, SALT LAKE CITY CODE, RELATING TO NO-FAULT UTILITIES CLAIMS, AND ENACTING A NEW CHAPTER 3.36 RELATING TO NO-FAULT UTILITIES CLAIMS; ESTABLISHING PROCEDURES FOR INITIAL CLEANUP RESPONSE, AND FOR THE PROCESSING OF CLAIMS FOR DAMAGES CAUSED BY A BREAK, LEAK, BACKUP OR OTHER FAILURE OF CITY WATER, SEWER, STORM DRAIN AND CANAL FACILITES, THROUGH NO FAULT OF THE CITY; ESTABLISHING STANDARDS FOR CLEANUP; ESTABLISHING QUALIFICATIONS FOR ASSISTANCE; AND RELATED MATTERS. Be it ordained by the City Council of Salt Lake City, Utah: SECTION 1. That Chapter 3.36, Salt Lake City Code, pertaining to no-fault utilities claims be, and the same hereby is, repealed in its entirety. 3.36.010 Short Title: ORDINANCE . (Ord. 60 85 § 1, 1985: prior code § '19 11 1) 2• �36 020 Purpose: J orb the restrictions, limitations and other provisions of thi, chapte,. rd. 60 85 § I. 1985: prior code § 1911 2) 3.36.030 Dennitians Unless the context specifically indicates otherwise, the following terms and phrases, as used in this chapter, shall have the meanings hereinafter desis natec . " by ns the Salt Lake City Corporation, a political subdivision of the state. B. "City attorney" means the city attorney or his/her designee. e-eiporation, association,joint stock company, trust, estate or any other legal entity (except the United States government „ „f its age the stag, a d o 1-4-s „o'itical subdivisions) or their legal representatives, agents or assigns. D. "Political sr,'„a,, si-an" i„eans any political subdivision of the state, including state departments and g. c tie towns, counties and school districts. (Ord. 60 85 § 1, 1985: "Ihe director may establish regulations sufficient to provide for the handling of such claims and this chapter. (Ord. 60 85 `--I. 198 prior code § 19 11 8) Z Zti 050 Reimbursement �pplication Time r imita ions• •� • � .. I-Z-iIiIL l.i[TZIi I.0 l.lV llv• 2 3 Z� 06.n ppli .ntion invest gatio And Recommend do for investigation and recommendation. The department's report shall be forwarded to the city attorney for determination under the criteria of this chapter. All payment authorized by the city • 'es solely from funds to be 3.36.065 Criteria For Payment: • • the following criteria: 1. Whether an eligible applicant suffered an otherwise uninsur-d property loss, caused by br itch or backup of a city owned water main, sewer line or storm drain line, under a- • •cted responsibly to avoid the loss; and . 2.-1 f o ether t ic--extent-of the loss has been adequately substantiated. The f 11 hall result in the denial of an application: I. Application not timely submitted; 2. Loss fully covered by private insurance; . b - ; applicant's business or household; 3 5. Loss or eligibility unsubstantiated. r T' f- -l-e ;n(2 shall result in reduction of payment: 1. Loss-partially covered by private insurance; 2. Loss exceeds funding limits of this chapter; 3. Verification of loss inadequate or incomplete; /1. Applicar . (Ord. 63 01 § 1. 2001: Or-c -60 85 -1, 1985: prior code § 49 11 91) Z 2( 0 70 \%Invim■ m Payments. No T1 t a a l (S3 nnn nn) , „lication i,,c tion• 43. Thirty five thousand dollars ($35,000.00) per incident; C. Fifty thousand-t eel-as-(S50.00A TAT I endar y et . (Ord. 63 01- 001: Ord. 60 85-§ 1. 1985: prior code § 49 11 6) 3.26.080 Paymentt D es Not Imply I "'bilzty: nor does it imply any negligence or responsib ' g . A n made under this chapter is strictly voluntary on the part of the city. B. This chapter shall not in any way supersede. change or abrogate the state government immunity act, Utah Code Annotated, section 63 30 1 et seq., as amended, or its successor. and its application to the city, or establish in any person a right to sue the city under this chapter. 4 C. Any payment made under this chapter and accepted shall constitute a full and complete release incident. (Ord. 60 85 § 1. 1985: prior code-§ 49 11 9 +--) 3.36.090 Budget Expenditures: The city department of public utilities is authorized to provide for and include within its budget a drawn to make the foregoing payments. (Ord. 45 01 § '1, 2001: Ord. 60 85§ 1, 1985: prior code 49 11 7) "� 6 100 Claims From Other � oyernmentnl A y Notwithstanding other +t' chapter, no application shall be accepted from the United States or any of its departments or agencies, the state or any political subdivision. (Ord. 60 85 § 1. 1985: prior code § /19 11 10) SECTION 2. That a new Chapter 3.36, Salt Lake City Code, is enacted to read as follows: 3.36.010 Short Title: The ordinance codified in this chapter shall be known as the NO-FAULT UTILITIES CLAIMS ORDINANCE. 3.36.020 Purpose: The purpose of this chapter is to assist in the cleanup of real and personal property, and/or compensate persons for the loss of real or personal property, destroyed or damaged as the result 5 of a break, leak. backup or other failure of city facilities, regardless of fault. within the restrictions, limitations and other provisions of this chapter. 3.36.030 Definitions: Unless the context specifically indicates otherwise, the following terms and phrases, as used in this chapter, shall have the meanings hereinafter designated: (a) "Actual cash value" means the actual. depreciated value of an item, and not the replacement value. (b) "City" means Salt Lake City Corporation, a political subdivision of the state. (c) "City attorney" means the city attorney or his/her designee. (d) "City facilities" means any culinary water, sanitary sewer or storm sewer pipeline, any irrigation water canal, and all related appurtenances, which are owned, operated and maintained by the department. (e) "Cleanup" means all activities necessary to reasonably restore destroyed or damaged real and personal property to its pre-event condition, in accordance with cleanup criteria. (f) '`Cleanup contractor" means an independent disaster cleanup contractor, licensed to do business in the state. (g) '`Cleanup criteria" means cleanup standards. procedures and protocol established by the director pursuant to this chapter. (h) "Department" means the city's department of public utilities. (i) ''Director" means the director of the department, or his/her designee. 6 (j) "Force majeure" means acts of God: acts of public enemies: insurrection: riots; war; landslides; lightning; earthquakes; fires; storms; floods; washouts; droughts; civil disturbances; explosions; acts of terrorism, sabotage; or any other similar cause or event not reasonably within the city's control. (k) "Person or applicant" means any individual, partnership, finn, company, corporation, association,joint stock company, trust, estate or any other legal entity(except the United States government or any of its agencies, and the state and any of its agencies and political subdivisions) or their legal representatives, agents or assigns. (I) "Private facilities" means any pipelines and related facilities which are owned and operated by a property owner, and which connect to city facilities. (m) "Property owner" means the owner of the premises which has sustained a loss described in this chapter, or any person lawfully in possession of such premises. 3.36.040 Establishment Of Cleanup Criteria And Other Regulations: The director shall, from time to time, establish cleanup criteria which shall constitute the standard for cleanup and payment under this chapter. In establishing such cleanup criteria, the director shall give due consideration to generally available health guidelines, recommendations from industry, governmental and academic experts, and other sources of guidance reasonably deemed by the director to be balanced, unbiased, and protective of health and safety. The director may establish such additional rules, regulations and procedures which are consistent with this chapter, as may be necessary or convenient in effecting the purposes of this chapter. 3.36.045 Cleanup Of Real And Personal Property: 7 (a) The director shall. in accordance with the citv's standard procurement procedures. engage the services of one or more cleanup contractors to perform cleanup services at the direction of the director on an as-needed basis. (b) Upon discovering a break, leak, backup or other failure of city facilities, or any damage resulting from the same, a property owner shall immediately notify the director of such event. (c) Upon notification of the occurrence of the event, the director shall contact a cleanup contractor under contract with the city pursuant to subsection (a) above, and direct the cleanup contractor to perform all cleanup work at the premises, in accordance with established cleanup criteria. (d) In the event the property owner engages the services of a cleanup contactor prior to notifying the director of the event, the department may reimburse the property owner for actual expenses incurred by the property owner, but only up to the amount the department would have paid its own cleanup contractor under subsection (c) above. (e) In the event the damaged real or personal property cannot, in the judgment of the director. be reasonably restored to its pre-event condition, in accordance with the cleanup criteria, the department may pay to the property owner the estimated actual cash value, at the time of the event, of such property. Such value shall be determined by a professional appraiser engaged by the city for such purpose. (f) In no event shall the department pay, or reimburse the property owner for the payment of, special or consequential damages. 3.36.050 Application; Time Limitations: 8 Any request for cleanup under Section 3.36.045(c), reimbursement of cleanup expenses under Section 3.36.045(d), or payment of actual cash value under Section 3.36.045(e), shall be made by filing a written application in such foini as shall be prescribed by the director pursuant to Section 3.36.040; provided that the initial request for cleanup may be made by contacting the director by telephone or other means, followed by a written application. Written applications shall be submitted to the city recorder within ninety (90) days after the occurrence of the event. 3.36.060 Application-Investigation And Recommendation: Applications received by the city recorder shall be referred to the department for investigation and recommendation. The department's report shall be forwarded to the city attorney for deteiinination under the criteria of this chapter. All payments authorized by the city attorney shall be made by the director solely from the appropriate enterprise fund managed by the director. 3.36.065 Qualification For Assistance: An application or request for assistance or payment under this chapter shall qualify only if the director, after due inquiry or investigation, makes an affirmative determination that the event was the result of a break, leak, backup or other failure of city facilities, and that none of the following circumstances apply: (a) The loss was the result of a force majeure which damaged the city facilities; (b) The loss was caused by either an act or omission of the property owner, the property owner's agent, or a member of the property owner's family or business; (c) The property owner failed to file a claim hereunder in a timely manner, or failed to comply with any other procedural requirements of this chapter; 9 (d) The loss was the result of intentional or neelig,ent acts of third parties; (e) The loss was the result of a break, leak, backup or failure of private facilities; or (f) The loss is wholly covered by private insurance. 3.36.070 Reduction In Assistance: The city may limit any assistance, or reduce any payment, under this chapter based upon any of the following: (a) The property owner did not act responsibly to prevent, avoid or minimize the loss; (b) The property owner is unable to fully substantiate or document the extent of the loss; (c) The loss is partially covered by private insurance. 3.36.080 Payment Does Not Imply Liability: (a) Any assistance or payment made under this chapter shall not be construed as, and does not imply, an admission of negligence or responsibility on the part of the city or the department for any damage or loss. (b) Any assistance or payment made under this chapter is strictly voluntary on the part of the department. While it shall be the general policy of the city to follow the provisions of this chapter, the city shall not be required to do so. The city may, based on the particular facts and circumstances of an event, elect to reject a request for assistance hereunder. If a request for assistance under this chapter is not approved by the director within 90 days of filing, it is deemed rejected. In the event a request hereunder is rejected, the property owner's recourse would be to proceed under the provisions of the Utah Governmental Immunity Act and file a notice of claim 10 thereunder. Nothing in this chapter shall be constnnd as an acknowledgment by the city that the property owner has a meritorious claim under the Utah Governmental Immunity Act, and the city reserves the right to assert any and all available defenses. The ninety-day notice period under this chapter shall not operate to extend the one-year noticeperiod under the Utah Governmental Immunity Act. This chapter shall not in any way supersede, change or abrogate the Utah Governmental Immunity Act, and its application to the city and the department, or establish in any person a right to sue the city under this chapter. (c) Any assistance or payment made under this chapter and accepted shall constitute a full and complete release of any and all claims against the city(including the department), its officers, employees and agents arising from the incident. 3.36.090 Budget Expenditures: The department is authorized to provide for and include within each enterprise fund it manages a separate fund from which amounts may be drawn to make the foregoing assistance or payments. Each such separate fund shall be funded, in amounts deemed by the director to be sufficient for the purpose, from revenues accruing to each respective enterprise fund from all available sources, including regular service charges. The establishment and funding of such funds, and the expenditure of the amounts therein, shall be consistent with applicable law, and all applicable bond covenants of the city. 3.36.100 Claims From Other Governmental Agencies: 11 Notwithstanding, any other provisions of this chapter, no application shall be accepted from the United States or anv of its departments or agencies, the state or anv_political subdivision. SECTION 23. This ordinance shall take effect immediately upon the date of its first publication. Passed by the City Council of Salt Lake City, Utah this day of 2006. CHAIRPERSON ATTEST: CHIEF DEPUTY CITY RECORDER Transmitted to Mayor on `"`' ``' (Data 13(21 6 Mayor's Action: Approved. Vetoed. MAYOR CHIEF DEPUTY CITY RECORDER (SEAL) Bill No. of 2006. Published: L\Ordinance 06 vAmending 3.36 No and Utilities Claims 032906 draft.doc 12 COUNCIL TRANSMITTAL TO: Rocky J. Fluhart<1-1j7 DATE: March 15, 2006 Chief Administrative Officer FROM: Steve Fawcett Deputy Director, Management Services Department SUBJECT: Analysis of Historical Data and Expansion of Historical Data STAFF CONTACT: Susi Kontgis, Senior Administrative Analyst, 535-6414 DOCUMENT TYPE: Spreadsheet of historical data expanded to include three years into the future and includes analysis and considerations made in presenting the expanded historical data into the future RECOMMENDATION: The City Council, through their legislative intent statement entitled"B2. Budget Projection", asked the Administration to work with the council staff to update the three-year baseline projection of revenue and expenditures for fiscal years 2006-2008, including a listing of basic assumptions for the projection, and develop a plan for how to close any deficit reflected in the projections. We recommend that the spreadsheet be presented to the City Council for their discussion. BUDGET IMPACT: There is no budget impact with his issue. BACKGROUND/DISCUSSION: We worked with the Council Staff to develop the base actual data spreadsheet, discussed with them certain items to separately identify, and discussed with them modifications to the data to present it fairly. The Administration does not propose that this spreadsheet represents future budgets, and hence will not propose a plan to close any deficits that may be indicated by the assumptions. It is worthy noting, however, that our options each year to balance budget requests and mandated budgetary increases remain constant; cut excess expenses or increase efficiency, reduce service levels, keep revenue sources consistent with inflationary or allowable limits, add new sources of revenue, or increase taxes. The spreadsheet presented merely uses historical data to predict, if all conditions remained"normal" and consistent, what the impact might be. Further, specific analysis and adjustments have been made to eliminate historical expenditure anomalies to allow an expansion of historical data that would resemble more closely the "normal"past. PUBLIC PROCESS: There is no formal public process necessary to discuss this issue. m o V b N M O. u O n to Ines <s000COo 00o • clMm<m - e-fm al. - CO <�QN be 0CcA MN A -N CO L HHH HHH HHH HHH NHM 4ye4�H H HH bi »HHH NH w H N CO m O m O CO 0 CO 0 O o^ 0 mm b CO O R CO Obbi O m G - oS _ at-^a N 0 T _oi Lc, V _ .-. _o • m V N c1' al N Oi. 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IA y ° t t� aa d et n � m o8.L. o 0 11 , El , �. o 0 o "c o � w N i 2 mo g d • mi ¢ 3 _A $ = y t °' �t vz ova.c 2-e ` q d 2z-? o 6-,o ao 1aL ao 0ao 2ao ao .io a.o a1 `8 '- r, . wE .c p - 2 g x tm S� Uco S � � `e v a7n5 md _ i8a0 = i- a v a L ¢ Z �_ UWK W 0 8 iv„1 j1_ ILLiv' 'I lii a cI IP P N L.Lf O N } 7 1� O = N N N N O > Nfil C I � n. x r\ '\ N O O O 8 O O O O O O O S O O O O O O S C b b N N N N N N N N L g I . 0 1 IL y N L I 2 8 PIP 2 N If L R N 1 O = O = N t L ,i8 = v • n w x w b LL l I 0,N 0 0 0 0 0 S 0 0 0 0 O O O 0 0 0 O O O G G O rD O N N N M N N N N N N N N L MEMORANDUM DATE: April 20, 2006 TO: City Council Members FROM: Jennifer Bruno,Policy Analyst RE: Multi-year Extension of Historical Data In connection with the 2005 budget,the Council adopted a legislative intent statement asking the Administration to update the three-year baseline projection of revenue and expenditures for fiscal years 2006-2008. The attached transmittal and spreadsheet serves as a discussion tool,and not as an actual projection of revenues and expenditures. KEY POINTS A. The Administration has prepared a spreadsheet(see attached administration transmittal) projecting revenues and expenditures from FY 2007 to FY 2009,using historical trend information from the"actual"revenues and expenditures from FY 2000 through FY 2005. The Fiscal Year 2006 column is the adopted budget from this year (note:the"actual" revenues and expenditures for Fiscal Year 2006 would be incomplete, as Fiscal Year 2006 is not yet over,and would have therefore altered the rest of the"historical" data). B. Fiscal Year 2007 to Fiscal Year 2009 are then projected from the 2006 adopted budget numbers,using the historical growth percentages. C. The spreadsheet shows the following overall historical trends: 1. General Fund Revenue has grown by an average of 2.8% over the last six fiscal years,as have general fund expenditures. 2. Sales tax revenue has grown by an average of 1.7%. However,between Fiscal Years 2004 and 2005,sales tax revenue grew by 8%. So it is useful to note, though the model uses 1.7% as the number by to calculate growth in future years,should the current"trend" continue,the actual growth percentage could be much higher. 3. Construction and Building Permits revenue has grown by an average of 4.8% per year. However,between Fiscal Years 2003 and 2005,construction and building permits revenues grew by 64% (growth was 52% between 2004 and 2005). Therefore,though the model uses 4.8% as the number by which to calculate growth in future years,the actual growth percentage could be significantly higher. 4. Because of the Winter Olympics in Fiscal Year 2002, the data was anomalous in many of the categories due to these"one-time" experiences in revenues. In some cases the mathematical percentage was altered to exclude this year (discussed in the methodology section below). 1 D. The City is required to balance expenses and revenues each fiscal year. This model is intended to investigate what the situation would be,if all factors were to remain the same, and the growth in revenues and expenditures continued at the same mathematical rate,with no budget"intervention." Overall, the model shows a steady decrease in the mathematically-derived"deficit," from Fiscal Year 2007 to 2009 (roughly$400,000 per year), though there is an initial increase in this "deficit" ($1.7 million) from this current year's adopted budget to next year's projected budget. 1. Council staff has taken the excel spreadsheet provided by the Administration and has used the percentage growths calculated,to extend this projection for an additional two years,in order to show a five year projection of the "trends." 2. This further extension shows that the mathematically-derived deficit, continues to shrink-in Fiscal Year 2011,Council Staff calculates this to be just under$700,000. METHODOLOGY In most instances, the numbers in each category for Fiscal Years 2007 through 2009 were projected using the mathematically-derived"average percentage change" ("compound annual growth rate," or CAGR) from Fiscal Years 2000 to 2005. CAGR takes the percentage change between each year, and then averages out those results. This reduces the effects of"extreme" years. 1. This average percentage growth was then applied to the actual budget from Fiscal Year 2006, to derive the numbers for Fiscal Year 2007. The same percentage was then applied to Fiscal Year 2007 to derive the numbers for Fiscal Year 2008, and so on. 2. In some categories however,extraordinary events or changes significantly altered the "trend" of data,and so those years were excluded in calculating the CAGR. a. For example,the"Other Revenue" category was shifted to a three year history of data instead of a six year history of data,in order to exclude the aberrant year of the Olympics in Fiscal Year 2002. b. The"Court Fines" category-also treated in this manner to adjust for the creation of the City's Justice Court. c. The "Interest Income" category-even though mathematically the average growth has been negative 8% (historically from FY 2000 to 2005,revenue has decreased year to year), the City's Treasurer has indicated that this revenue is only as predictable as interest rates go up and down nationally (the last few years have seen a downward trend in nationwide rates), and feels that a 1% growth in revenue over the next 3-5 years,is a very conservative estimate of where this interest income will be. This number was therefore substituted for the mathematically-derived-8% number. d. The remainder of these "exceptions" to the general rule for this model, are denoted with asterisks at the bottom of the page,matched with the corresponding number of asterisks at the category's row label. 3. The Administration has taken this approach in order to arrive at a percentage that might more accurately reflect the possible future "trend" in a given category. 2 4. The Administration used an assumption of 7.95% of general fund revenue to calculate the future funding level for Capital Improvement Projects-this was the "balancing" number that the City's consultants identified in the recently-adopted CIP 10 Year Plan. LONG-TERM EXPENSES IMPLICATIONS 1. The Administration's model does not include possible long term costs that will likely need to be dealt with in the future (examples include increased retirement funding, increases in health insurance costs,having a"one stop" permit counter,City participation in various SID programs,etc.). 2. The model also does not include capital projects that are not identified in the CIP 10 Year plan(that the 7.95% funding level would therefore not"cover"). 3. Council staff has kept a very informal inventory over the year,as items have come up in various discussions,about future possible expenses that have no identified source of funding(see Attachment A). 4. Council staff will have a laptop and projector with an excel spreadsheet,so that the Council can"plug in" any of these expenses to see what the long-term implications to the budget might be,according to the model. 5. The Council will also be able to see what the long-term implications to the budget might be if CIP were funded at a higher or lower level that the 7.95% assumed by the Administration(staff will also be able to adjust this number"live" during the meeting). 3 Attachment A Long Term City Costs (known and unknown) Projects Costs Status (note:this is Council Staff's estimation of status) Capital Projects Light Rail Extension to Inter-modal Hub(check $900,000(CIP) Planned but not with RDA) approved NOT IN CIP 10 YEAR PLAN -General Fund 4600000 n.a. loan to Intermodal Hub fund-amount that is "uncertain"to be re-imbursed NOT IN CIP 10 YEAR PLAN - 500 West/200 $4.5 million(RDA share Planned but not South intersection widening(park blocks) possibly $2 million) approved Fleet Facility $23 million- in CIP 10 Year Planned but not plan for$22.1 million approved Public Safety Facilities Bond PSB/EOC -$108.2 million Unsure Liberty PSB - $22.5 million Unsure Fire Training Center- $19.6 Unsure million Cost increase due to possible LEED ordinance estimated at up to 10% of Unsure (offset with long-term savings?) construction cost(possibly more depending on the project) NOT IN CIP 10 YEAR PLAN-Future sales tax unknown Unsure rebates for Economic Development-or CDA areas NOT IN CIP 10 YEAR PLAN-Utah Theater $42 Million(city share is Unsure Renovation(acquisition and development) unknown) NOT IN CIP 10 YEAR PLAN -Daylight-ing City Creek 900 South Corridor Phase I -$1.9 million, Phase II- Unsure $6.8 million Folsom Trailway Phase I - $3.1 million, Phase II- Unsure $2.8 million Re-configure rail line at Grant Tower(City share $9.8 million($4 million already Planned but not "left"to fund) from fund balance)-RDA approved eligible for$3.1 million NOT IN CIP 10 YEAR PLAN -Pioneer Park $1.9 million(Stage 2 of Phase I) Unsure Renovation $1.7 million(Stage 3 of Phase I) Unsure 4 NOT IN CIP 10 YEAR PLAN- TBD Unsure Renovation/Expansion of Justice Court NOT IN CIP 10 YEAR PLAN-Plans for TBD Unsure development of City-owned land on 600 South between 200 and 300 East , NOT IN CIP 10 YEAR PLAN-Northwest TBD Unsure Senior Center minor capital improvements(while waiting for new center to be built) NOT IN CIP 10 YEAR PLAN-300 South $1.2 Million Unsure Projects(make parking permanent—beautify sidewalks) NOT IN CIP 10 YEAR PLAN-300 East Project Information pending Unsure (make parking permanent—beautify sidewalks) Other Non-Employee Future Costs City-wide Historic Landmark Survey&Plan $629,830, spread over 7 years Likely Northwest Quadrant Planning Div-costs not TBD Planned but not covered in FY 06 budget approved Animal Control Contract Increase(last year the $52,000(assuming 6% increase Likely increase was 6%)-City pays any increases over -same as last year) CPI index for benefits,fuel costs, retirement Update GIS and data system in Planning Dept Information pending Likely (current system not adequate to meet Council notification requests)-Recent audit also suggests integrating this with an Engineering GIS system update as well Impact Fee refunds for Low Income Housing Depends on development Planned but not requests approved Employee-Related Cost Increases-note:Some or all of these may be included in the Mayor's recommended budget One-stop permit counter(2 positions w/benefits Project Coordinator-$70,000 Planned but not and a software program-cost of program TBD) Office Facilitator-$48,000 approved Plans Examiner increases due to development Information pending Likely Police Officer Salary Increase-overall $364,000(for 1%) Unsure Firefighter Salary Increase-overall $222,000(for 1%) Unsure General Overall City Employee Salary Increase $950,000 Unsure (1% increase, including Police&Fire) Construction mitigation contract $30,000 Likely Administrative costs associated with TBD Likely implementation of infill program Ground Transportation issue regulation- in TBD Likely addition to new position 5 Increased deployment of speed boards-per $60,000 Unsure SLCPD request- 1.5 FTE required CDBG-funded positions shifting to general fund $45,000 Unsure responsibility(Police Crime Prevention Program and Mob%le watch) Budget-related issues raised in Fire Dept Audit TBD Unsure Budget-related issues raised in Justice Court TBD Unsure Audit& Pending Staffing study Unfunded Liabilities for Leave $13,719,000 (FY '05 amt) Unsure Increase expected in retirement $1,272,000(currently$650,000 Likely is funded yearly) Prosecutor's Office(for CAT team support and general Prosecutor-$60,000, Unsure City demand-Particularly if the Justice Court needs to expand Paralegal- $48,000, -additional prosecutors would be needed) Clerical- $40,000 On-going Costs likely to increase Increase Fleet Replacement cycle for optimal $1,000,000 Unsure maintenance savings City participation in streelighting SIDs Depends on SID Unsure participation/City policy City participation in private street conversion Depends on SID Unsure SIDs participation/City policy City participation in concrete SIDs Depends on SID Unsure participation/City policy O & M for Sorensen Multi-Ethnic Campus $208,000 Planned but not (operational costs not paid for by tenants) approved O & M for satellite youth facilities Information pending Likely O & M for City&County Building Information pending Likely Other Future Costs(not necessities—but nice) Centralized Constituent Response System (such Information pending Unsure as the one in Provo) Ability to read County tax records directly via Information pending Unsure computer(currently have to pick up physical copy every 30 days) Increase%for the Arts- any remaining budget TBD Unsure funds CIP needs identified in Master Plans that aren't Information pending Unsure planned for in 10 year CIP Plan 6