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08/21/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 The City Council met in Work Session on Tuesday, August 21, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Andrew Johnston, Chris Wharton, Derek Kitchen, Erin Mendenhall, Charlie Luke, James Rogers, and Amy Fowler. Staff in Attendance: Jennifer Bruno, Council Executive Deputy Director; Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Lia Summers, Mayor' s Senior Advisor for Arts & Culture; Daniel Rip, Real Property Manager; Margaret Plane, City Attorney; Kimberly Chytraus, Senior City Attorney; Sylvia Richards, Council Policy and Budget Analyst; Russell Weeks, Council Senior Advisor; Melissa Jensen, Housing & Neighborhood Development Director; Kira Luke, Council Policy Analyst; Jon Larsen, Transportation Director; Julianne Sabula, Transit Program Manager; Mary Beth Thompson, Chief Financial Officer; Lara Fritts, Economic Development Director; Randy Hillier, Senior Budget and Policy Analyst; John Vuyk, City Budget Director; Mike Brown, Chief of Police; and DeeDee Robinson, Deputy City Recorder. Others in Attendance: Preston Cochran, Shelter the Homeless Executive Director; Ben Seastrand, The Gardner Company; Derek Miller, Inland Port Authority Board Chair; and Brynn Mortensen, Salt Lake Chamber of Commerce Public Policy & Special Projects Coordinator. Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 4 : 08 p.m. AGENDA ITEMS #1 . 4:08:34PM BRIEFING REGARDING A PUBLIC BENEFITS ANALYSIS FOR A REQUEST TO WAIVE IMPACT AND PERMIT FEES ASSOCIATED WITH TWO HOMELESS RESOURCE CENTERS (HRCS) LOCATED IN SALT LAKE CITY. Shelter the Homeless, a local nonprofit that will manage the new HRCs, submitted the fee waiver request. View Attachments Randy Hillier, Mary Beth Thompson, Sylvia Richards, David Litvack, Preston Cochran and Ben Seastrand briefed the Council with attachments . Discussion was held regarding setting precedence for General Fund impact, County/State contributing to HRC 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 developments, previously provided Impact Fee waivers on affordable housing developments, previously denied requested permit fee waiver for the County Health facility, and Council not having the opportunity to discuss options with Shelter The Homeless or the Administration. Mr. Cochran said he welcomed the opportunity to discuss options with the Council . He discussed construction costs of the proposed HRCS, and initial budget vs . current budget (increased within a years' time) . He said permit and impact fees (if waived) would go back into construction costs . Mr. Seastrand spoke to the uniqueness of HRC buildings and said his company (The Gardner Company) was designing the buildings around specific programs, and that cost was now driving what programs could be offered. Councilmember Johnston inquired about the impact on the design of the buildings . Mr. Cochran said there would be no compromise to the integrity of the buildings/structures themselves, however money would need to be raised for programs and their respective facilities within the HRC if the permit/impact fees were not refunded. Councilmember Mendenhall proposed to not refund/waive permit fees, but rather consider a contribution/donation type funding to the project. She inquired if more options could be discussed before a public hearing in September 2018 . Mr. Litvack said Staff would return with an alternative proposal . #2 . 4:35:40PM BRIEFING REGARDING AN ORDINANCE THAT WOULD AMEND THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2018-2019 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. View Attachments Mary Beth Thompson, Sylvia Richards, Mike Brown, Lia Summers and John Vuyk briefed the Council with attachments . Discussion was held regarding transfer of funds from Airport Enterprise Fund to the City' s General Fund for the consolidation of the Airport & City Police Departments, assumption of the fiduciary duties related to the Drug Enforcement Administration Metro Narcotics Task Force (DEA/MNTF) , money from Fund Balance for a larger effort for the Jazz Festival, reimbursement to Redevelopment Agency (RDA) 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 for Pioneer Park improvements, revenue & expense update from the Administration, and General Fund/Fund Balance projections . Mr. Brown said the Airport currently had 66 police officers and two civilians . He said there were plans for an Airport Bureau that would be overseen by a Deputy Chief (Craig Bargo) . Councilmember Fowler inquired if the Airport Bureau would only support the Airport or be able to provide service in the surrounding area. Mr. Brown said the Airport Bureau would only serve the Airport due to Federal Aviation Administration (FAA) regulations and reimbursements; however, if there were emergencies in the surrounding area, they would be available to assist. Councilmember Johnston inquired about the Impact Fee update for streets and if there were plans . Ms . Thompson said she did not know if there were plans and that an update on impact fees was sent; however, it might have been too late for the Staff Report and would follow-up with the Council . Ms . Richards said there was an opportunity for Salt Lake City to become the host fiscal agency for the DEA/MNTF, and be responsible for: receiving/managing task force funds, facilitating the use of City procurement policies, and required financial reporting/over-all fiscal accountability. Ms . Richards discussed information relating to expanding the Jazz Festival, including: Request for Proposal (RFP) (not issued at this time) , metrics for pilot program, and if the program would be ongoing or a one-time expenditure. Ms . Summers discussed how success could be tracked, including: number of events (program events/festival days) , number of participants/festival attendees, number of artists/groups participating within the festival/programs, and participant experience surveys . Ms . Summers added that the current request was for one-time funding, and moving forward might be on-going funding, depending on the outcome of the first festival after an RFP was issued. Councilmember Mendenhall inquired about the newly requested funding for the Jazz Festival and if research had been conducted to show that demand was there (spectrum of opportunity for arts & culture investment in the City for different demographics) , if any arts and culture gap was not already being filled with existing programming, and why there was no representation from the Arts Council at the meeting. Ms . Summers said there had been planning 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 within the Arts Council for a larger scale gap and needs analysis for programming throughout the City, and this program demonstrated an opportunity to provide a program that was interactive & educational in nature and targeted specifically towards youth. Council Members Mendenhall and Wharton asked Staff to bring back more information for a future Council meeting. Councilmember Luke said he wanted an option for requests for quotation (RFQ) open to the public with proposals for the same type of service, rather than an open appropriation. #3. 5:36:29PM RECEIVE AN UPDATE ON THE $5 MILLION SALES TAX REVENUE ALLOCATION FOR IMPROVED TRANSIT SERVICE IN SALT LAKE CITY. The update will include a list of milestones for improved service to start in 2019, and potential legislative intents, which are formal requests the Council makes of the Administration. Funding Our Future is an initiative to address four critical needs: public safety, affordable housing, improved streets, and better transit options. The Council approved a 0. 5% sales tax increase in May, and during the City's budget process, allocated funding from anticipated sales tax revenue to each of those needs. View Attachments Russell Weeks, Jon Larsen, and Julianne Sabula briefed the Council with attachments . Discussion was held regarding intent language; the City and Utah Transit Authority (UTA) sharing a common goal to improve transit system, local and regional investments should be complementary to maximize benefits of each, enable people to utilize transit with commitment to stability, establish methodology to use going forward, and transparency and accountability should shape the execution of the program. Councilmember Mendenhall inquired if there was an expectation for an explicit commitment (monetary contribution) from UTA. Mr. Larsen said there was not at this time; however, at a minimum, they could expect a commitment for north/south routes to be prioritized in their funding considerations . Mr. Larsen said as bus service expanded, there would be a need for additional transit hubs to accommodate the increased number of ridership. #4 . 4:59:42PM HOLD A FACT-FINDING SESSION TO RECEIVE A GENERAL OVERVIEW OF THE NORTHWEST QUADRANT' S INLAND PORT AUTHORITY BOARD, 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 THE SUBCOMMITTEES, AND THE FUTURE STEPS FOR ADVANCING THE DEVELOPMENT OF THE PORT. The other sessions will be held on September 4th and llth, and will include discussions on topics such as land use, tax increment, environmental and board organization, and transparency. Derek Miller, Lara Fritts, and Councilmember James Rogers briefed the Council regarding: the creation of the Inland Port Authority Board (IPAB) , what work had been completed thus far, the creation of three sub-committees : Executive Director Selection Sub-committee, Budget & Business Plan Sub-committee, Tax Differential/Incremental Finance Sub-committee, and plans for how the IPAB would proceed going forward. Councilmember Kitchen inquired what the time-line was to hire the Executive Director. Councilmember Rogers said there was a deadline presented for November 2018; however, this would not be enough time and the deadline needed to be extended. Councilmember Johnston inquired about pre-existing projects in the pipeline and if they were known at this time. Mr. Miller said there were companies that had shown interest in developing land in the Northwest Quadrant (NWQ) before the creation of the IPAB, and even prior to an inland port being considered in the area. Councilmember Wharton inquired if there would be public notices for sub-committee meetings . Mr. Miller said the sub- committees were not subject to public meetings and would not be open to the public at this time; however, the Board might look to discuss options to open the meetings to the public in the future. Councilmember Mendenhall wanted feedback on the importance of the business plan and if there would be financial scenarios proposed in order to execute the phases of the business plan. Mr. Miller said there would be and suggested Ms . Fritts answer questions regarding the business plan. Ms . Fritts said they needed to better understand the organizational structure of what the Board (and ensuing entity) would look like, which included: organizational documents, understanding the budget/financial scenarios, and organizational items to be done as an entity. She said the business planning entailed: what types of companies they wanted to recruit, what the supply chain would be in the NWQ (how to supplement/aggregate) , how they would work in global trade (how to augment for Salt Lake City/State) , and overall development . 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 She said the Board wanted to be mindful of incorporating sustainability as part of the business plan, as well as marketing the project as a global trade opportunity. Councilmember Mendenhall asked the members of the IAPB to make their processes as transparent as possible, particularly in the consideration of projects, prior to having a business plan. #5. 5:50:59PM BRIEFING BY THE HOUSING GAP COALITION ABOUT ITS PURPOSE, GOALS, AND FINDINGS OF A STUDY ABOUT AFFORDABLE HOUSING COMMISSIONED THROUGH THE KEM C. GARDNER POLICY INSTITUTE. View Attachments Brynn Mortensen briefed the Council with attachments . Discussion was held regarding a landmark housing study, Utah housing units vs . Utah household growth, unchecked housing prices, what drove housing costs up, possible solutions/next steps, a partnership with Y2 Analytics for focus groups, and a public awareness campaign. #6. 6:08:25PM BRIEFING ABOUT AN ORDINANCE GOVERNING SMALL CELL WIRELESS FACILITIES IN PUBLIC RIGHTS-OF-WAY, WHICH COULD PAVE THE WAY FOR 5G TECHNOLOGY IN SALT LAKE CITY AND IMPROVED SERVICE FOR 4G. As part of changes to State law, the City will soon be required to allow small cell installations within its right-of-way. The City is preparing design guidelines and a new ordinance that will address forthcoming small cell infrastructure installations throughout the City. View Attachments Kira Luke, Melissa Jensen, Daniel Rip, and Kimberly Chytraus briefed the Council with attachments . Discussion was held regarding a design standard manual, small cell equipment, small cell attachment types (utility poles, monopoles, traffic signals, kiosks, and street signs) , and the time line for rollout/begin issuing permits . Straw Poll: (Passed) Support for changes to the design standard manual by the Administration without being adopted by ordinance . All Council Members were in favor, except for Councilmember Rogers who was absent for the vote . STANDING ITEMS #7 . 6:22:48 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, AUGUST 21, 2018 See File M 18-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR No discussion was held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 24 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 21, 2018 . dr 18 - 7