12/11/2018 - Work Session - Announcements Revised City Council nnouncements
December 11, 2018
Information Needed by Council Staff 6:15:32 PM
A. Vacancies on Two Legislative Committees
➢ How should the Council choose a successor to Council
Member Kitchen to the Legislative Subcommittee and the
Utah League of Cities and Towns Legislative Policy
Committee?
Councilmember Mendenhall encouraged/nominated
Councilmember Luke for the Legislative Subcommittee
vacancy. Councilmember Luke accepted. There were no
objections/all Council Members were in favor.
Councilmember Fowler said she would volunteer for the
Utah League of Cities and Towns Legislative Policy
Committee vacancy. There were no objections/all Council
Members were in favor.
(Councilmember Kitchen was absent.)
Council Member Derek Kitchen will resign his City Council office effective
January 1. His resignation will leave vacancies on two City Council legislative
committees.
As Redevelopment Agency Board Chair, Council Member Kitchen is a
member of the Council Legislative Subcommittee. He also is one of four
voting members on the Utah League of Cities and Towns Legislative Policy
Committee.
Section CAB in the Council Policy Manual says the Council Legislative
Subcommittee shall be made up of the respective City Council and RDA
Board Chairs, plus a third Council Member elected by the Council. The
section says terms on the Subcommittee run from April until the end of the
next Utah Legislature session in March. The section also says if a Council
Member defers serving on the Subcommittee, another Council Member will
be appointed with the Council's advice and consent.
However,the section is silent on what happens if a member of the
Legislative Subcommittee resigns from office or from the subcommittee.
The question is: How should the Council choose a successor to Council
Member Kitchen on the Legislative Subcommittee?
Although any City Council Member may attend and participate in Utah
League Legislative Policy Committee discussions, the League limits the
number of voting members. Generally,there are three voting members from
cities of the first class. In Salt Lake City's case, Council Chair Mendenhall
also is a voting member because she serves on the League's Board of
Directors. The standard three voting members are Mayor Jackie Biskupski,
and Council Members Andrew Johnston and Kitchen. Filling a vacancy on
the Legislative Policy Committee appears to fall under Council Policy
Manual Section A.15.The pertinent language reads:
Requests for Council representation on community task forces and boards are
brought before the Council for consensus selection. (Examples include the
Council of Governments, Salt Palace Task Force, Courts Complex Committee,
County task forces, etc.)
a. When the Council Office receives a request for Council
representation, the request will be brought before the Council.
b. The Chair or staff will determine with the requesting group
whether a single Member or, if interested, more than one
Member could serve.
c. After determining the number of available slots, Council
Members will be informed of the opening(s) at a Council
briefing session or a Work Session.
d. When possible, all Council Members will be informed of the
available position(s) prior to its discussion at the briefing
session or Work Session, in order to allow Members time to
consider their interest and availability.
e. If the number of interested Council Members exceeds that
number of available slots, Council representation will be
determined either by vote of the body, consensus or by the flip
of a coin.
B. Review of the 2019 Annual Calendar (attached)
The final 2019 meeting calendar is attached. Each year, an annual
calendar of the Council Meeting dates must be posted for the public on
the state's website. The annual calendar is posted ahead of time,
however times or meetings may change throughout the year as
unexpected needs arise.
Once the Council approves it,the calendar will be posted and then reviewed
by the new Council for any identified changes and then re-approved in
January 2oi9.
If Council Members identify any conflicts that may affect personal schedules,
please let staff know.
➢ Please note, the Council may need to hold additional
meetings in January(24th, �9th and/or gist) for interviews
for the new Council Member. (Please refer to Council
Vacancy calendar attached.)
➢ Does the Council approve the 2019 Annual Meeting
Calendar?
All Council Members were in favor of approving
the 2o19 Annual Meeting calendar.
(Councilmember Kitchen was absent.)
For Your Information
C. (NEW) Citizen Compensation Advisory Committee (CCAC)
Three applications were received for the one Council-appointed vacancy on the
CCAC.
Ideally, the vacancy would be filled by early/mid-January so the CCAC has full
membership to review the public safety compensation study conducted every
three years and participate in writing the annual compensation report to the
Mayor and Council.
Staff emailed the CCAC applications to Council Members and would
appreciate direction on if Council Members want to arrange small
group meetings with the applicants before the January vote.
No discussion was held.
D. (NEW) City Council Internal Policy A.6 — Filling a Vacancy(attached)
The Council's current policy on filling a vacancy is being updated to align with
current state law. The redline revision text below is brought to your attention to
clarify the process of voting when a vacancy occurs.
Does the Council approve the following policy changes?
All Council Members were in favor of the following policy changes.
(Councilmember Kitchen was absent.)
A.6 FILLING A VACANCY ON THE CITY COUNCIL (7/98) (pending
update)
a. Except as otherwise provided in subsection (j),whenever a vacancy occurs on the
Council, a new Council Member will be appointed by the Council within thirty
days to hold the position until the next first Monday in January, following the
municipal election, as stipulated by State Law. It is also the policy of the City
Council to make generally known the procedures outlined below to all those
interested in applying for appointment to the Council.
b. Minimum requirements for appointment: All applicants must meet the
requirements for qualification for public office as specified by State law and City
ordinance. The City Recorder Council staff, in collaboration with the City
Attorney, is responsible to screen candidates' eligibility.
c. Within one week of the vacancy,the Executive Director in concert with the City
Recorder shall give public notice of the vacancy in keeping with State law and
City ordinances. Such notice shall:
1. identify the date,time and place of the meeting where the vacancy will be
filled;
2. request résumés and/or letters of interest applications and summary of
qualifications (hereafter referred to as an "application") from residents of the
affected district who are interested in being appointed to fill the vacancy;
3. state the date of the vacancy and that applications must be submitted no later
than 14 calendar days following the vacancy; and
4. state that applications must be submitted to the City Recorder's Office
Exccutivc Director of the Council.Such noticc shall be givcn at lcast 14
calendar days before the Council meets to make its final selection of the
person to fill the vacant Council scat. The deadline for receipt of applications
will be 14 calendar days following the vacancy.
d.Applications: The City Council requests the following be submitted to the
Exccutivc Director of the Council as the minimum information necessary in an
application to qualify as an indication of interest:
i.Namc
2.Strcct address
3.Phone number(s)
4.Occupation (optional for press information)
e. On the day following the application deadline, copies of the qualifying
applications, along with all related letters of recommendation received to that
date,will be distributed to the Council Members.
f. During the week following distribution of applicant information, Council
Members m 1-,ol,a l tings t„become bet+er
acquainted with the applicants, and to allow applicants to ask questions
pertaining to the role of Council Mcmbcr. As those mcctings arc for informal
exposure only, No formal interviewing will take place at those mcctings.
g.Immcdiatcly following the informational mcctings, the Council will meet in an
open meeting to narrow the field of applicants to a maximum of ten finalists to be
interviewed individually. Procedure for discussion concerning applicants is as
follows (sec State Codc 52 4 205(3):
i.Indicate intent to speak in favor of candidatc(s). The Chairperson calls out the
names of the applicants alphabetically. After each name, Mcmbcrs may voice
their intent to speak in favor of the candidate. "Intent to speak in favor" can
be a statement that the applicant appears to be qualified, or it can be a
statement of support of only that candidate or a reference to the fact that the
Mcmbcr is acquainted with the applicant in another environment. A Council
Member may speak in favor of as many candidates as desired. If no Mcmbcr
speaks in favor of a candidate, that candidate is automatically eliminated from
consideration.
2.Council Mcmbcrs speak in favor of the candidatc(s) for whom an "intent to
speak in favor of"was signaled. The Chairperson calls the names
alphabetically of favored for whom an intent to speak in favor has bccn
signaled candidates and the Council Mcmbcr(s)who indicated an intent to
speak for the candidate does (do) so. No ncgativc comment or other
discussion of the candidate is accepted until the entire list of persons has bccn
completed.
3.Further elimination of candidates from consideration. Step (1) is rcpcatcd.
4. Open discussion of candidates. Mcmbcrs candidly discuss the candidates,
sharing their personal reactions and feelings about any aspect, positive or
ncgativc, of the candidates' qualifications and
continues until Mcmbcrs have had an opportunity to voice anything they wish
to say about any candidate.
5.Narrowing to ten finalists. The above outlined procedures arc rcpcatcd until
the field of applicants has bccn narrowed to no more than ten finalists.
b.Thc Exccutivc Director of the City Council notifies the finalists of the date,
time and place of their interview.
7. Finalists arc interviewed during an open meeting as soon as possible.
However, if the Council desires to question any applicant regarding his or her
character, professional competence, or physical or mental health, the Council
may, in its discretion, ask such questions of the applicant in an executive
session. In an executive session, an informal selection process follows the
interviews according to the procedures outlined above for selection of the
finalists.
7,8. It is recommended that the ability of each of the Council Members to
work with an applicant be taken into consideration. Council Members are
advised to consider the degree of comfort with each applicant's personal style,
abilities, and goals.
8:9. The Executive Director of the City Council informs the applicants of the
date, time, and place the vote will take place for final selection of the person to
fill the vacant Council seat.
9:10. During the next regular At the same Council meeting or at a
subsequent meeting following the interviews,within the 3o day deadline or in
a special Council meeting called in order to meet the thirty day deadline
imposed by State law,the Council selects,by a majority vote,the person to fill
the vacancy. Such person shall be sworn in by the City Recorder.
h. If, for any reason, the Council does not fill the vacancy within thirty days after the
vacancy occurs,
I 1. The Council shall,by vote fill the vacancy from the names that have been
submitted.
2. The two applicants receiving the highest number of votes of the Council shall
appear before the Council and the Council shall vote again.
3. If neither applicant receives a majority vote of the Council at that time, the
vacancy shall be filled by lot in the presence of the Council.
i. Public information: All information concerning applicants for appointment will
be made available to the press and the general public_in an attempt to facilitate
public input prior to the final selection. In response to this policy, the file
be open to the press and general public. In addition,Council staff the City
Recorder will prepare a list of applicant names, phone numbers, and occupations
following the deadline for application_and a list of the finalists will be made
available as soon as possible after their selection.
j. A vacancy on the Council shall be filled by appointment, followed by an election
to fill a two-year term, if:
1. the vacancy occurs,or a letter of resignation is received by the Mayor,_at least
14 calendar days before the deadline for filing for election in an odd-
numbered year; and
2. two years of the vacated term will remain after the first Monday of January
following the next municipal election.
In appointing an interim replacement,the Council shall comply with the notice
requirements set forth above and in an open meeting, interview each person whose
name was submitted for consideration and meets the qualifications for office.
2019 DRAFT COUNCIL MEETING 12/6/2018
I
Public Notice is hereby given that the 2019 Annual Meeting Schedule of the City Council of Salt Lake City,
Utah,shall be as follows:
Council Meetings are held in the City and County Building, 451 South State Street, Salt Lake City, Utah. Council
Meetings usually include a 2 p.m.WORK SESSION(Room 326)and a 7 p.m.FORMAL SESSION(Room 315).
All meetings of the City Council are open to the public unless closed pursuant to Sections 52-4-204, 52-4-205
and 78B-1-137, Utah Code Annotated. Notice of each meeting is given at least 24 hours in advance of the
meeting as required by State law.An agenda of each meeting is posted at:
• Salt Lake City Council website www.slccouncil.com
• State of Utah Public Notice website www.utah.gov/pmn/index.html
Meetings in addition to those listed below may be held or canceled as circumstances may require,subject to
applicable public notice requirements.
Notice:
• The City&County Building is an accessible facility with a street-level entrance located on the east side
of the building.People with disabilities may make requests for reasonable accommodation,which may
include alternate formats,interpreters,and other auxiliary aids,and services. Please make requests at
least two business days in advance.To make a request,please contact the City Council Office
at council.comments@slcgov.com, 801-535-7600,or relay service 711.
• In accordance with State statute,City ordinance, and Council policy,one or more Council Members may
be connected via speakerphone.
JanuaryMeetings FebruaryMeetings
• Tuesday,January 1 • Tuesday,February 5
NewYear's Day Holiday Council Work Session&Formal Meeting
• Tuesday,January 8 • Tuesday,February 12
Council Work Session&Formal Meeting RDA Meeting&Council Work Session
• Tuesday,January 15 • Monday,February i8
RDA Meeting&Council Work Session Presidents'Day-Holiday
• Monday,January 21 • Tuesday,February 19
Martin Luther King,Jr.Day-Holiday Council Work Session&Formal Meeting
• Tuesday,January 22 • Tuesday,February 26-No Meeting
Council Work Session&Formal Meeting
• Tuesday,January 29 -No Meeting
1
2019 DRAFT COUNCIL MEETING 12/6/2018
MarchMeetings May Meetings
• Tuesday,March 5
Council Work Session&Formal Meeting • Tuesday,May 7
Council Work Session&Formal Meeting
• Sun.,March io—Wed.,March 13
NLCCongressionalCityConference, • TENTATIVE-Thursday,May 9
Washington,D.C. Council Work Session(as needed for budget)
• Tuesday,March 12—No Meeting • Tuesday,May 14
RDA Meeting&Council Work Session
• Tuesday,March 19
RDA Meeting&Council Work Session • TENTATIVE-Thursday,May 16
Council Work Session(as needed for budget)
• Tuesday,March 26
Council Work Session&Formal Meeting • Tuesday,May 21
Council Work Session&Formal Meeting
April Meetings • TENTATIVE-Thursday,May 23
p g Council Work Session(as needed for budget)
• Tuesday,April 2
• Monday,May Council Work Session&Formal Meeting Y 27
Memorial Day-Holiday
• Sun.,April 7—Tues.,April 9 Tuesday,May28
NAHROConference,Arlington,VA ay,
Council Work Session Only
• Tuesday, g&Council
TENTATIVE-Thursday,May o
RDA Meeting&Council Work Session • Y� Y 3
Council Work Session(as needed for budget)
• Wed.,April io —Sat.,April 13
Downtown Alliance Urban Exploration, June Meetings
Austin,TX
• Tuesday,June 4
• Sat.,Apri113 —Tues.,April 16 Council Work Session&Formal Meeting
APA National Planning Conference
(American PlanningAssociation), • Thursday,June 6
San Francisco,CA Council Work Session Only
• Tuesday,April 16 • Tuesday,June 11
Council Work Session&Formal Meeting RDA Meeting,Council Work Session&Formal
Meeting
• Tuesday,April 23— No Meeting • TENTATIVE-Thursday,June 13
Council Work Session(as needed for budget)
• Wed.,April 24—Fri.,April 26
Utah Leagues of Cities and Towns Mid-Year • Tuesday,June 18
Conference,St.George,UT Council Work Session&Formal Meeting
Tentative—based upon Budget adoption
• Tuesday,April 3o— No Meeting
• Tuesday,June 25 - No Meeting
2
2019 DRAFT COUNCIL MEETING 12/6/2018
JulyMeetings SeptemberMeetings Continued
• Tuesday,July 2-No Meeting
• Wed.,Sept. 11-Fri.,Sept. i3
Thursday, Utah Leagues of Cities and Towns Annual
• y,July 4 Conference,Salt Lake City,UT
Independence Day-Holiday
• Tuesday,September 17
• Tuesday,July 9 Council Work Session&Formal Meeting
RDA Meeting,Council Work Session&Formal
Meeting • Tuesday,September 24
RDA Meeting&Council Work Session
• Tuesday,July 16
Council Work Session&Formal Meeting OctoberMeetings
• Tuesday,July 23— No Meeting • Tuesday,October i
Council Work Session&Formal Meeting
• Wednesday,July 24 • Tuesday,October 8
Pioneer Day-Holiday RDA Meeting&Council Work Session
• Tuesday,July 3o—No Meeting • Tuesday,October i5
Council Work Session&Formal Meeting
AugustMeetings
Tuesday,August 6 • Tuesday,October 22 -No Meeting
• Council Work Session&Formal Meeting
NIGHTOUTAGAINSTCRIME • Tuesday,October 29 — No Meeting
TENTATIVE Truth in Taxation Hearing
• Tuesday,August 13—No Meeting November Meetings
Municipal Primary Election
• Tuesday,November 5-No Meeting
• Tuesday,August 20 Election Day
RDA Meeting,Council Work Session&Formal
Meeting • Monday,November ii
Veteran's Day Observed-Holiday
• Tuesday,August 27-No Meeting
• Tuesday,November 12
September Meetings RDA Meeting,Council Work Session&Formal
Meeting
• Monday,September 2
Labor Day-Holiday • Tuesday,November 19
Tuesday,September 3 Council Work Session&Formal Meeting
• Council Work Session&Formal Meeting
• Wed.,Nov.20 - Sat.,Nov.23
National League of Cities Conference,San
• Sun.,Sept. 8 —Wed.,Sept. ii Antonio,TX
Rail-Volution,Vancouver,British
Columbia,Canada • Tuesday,November 26 - No Meeting
• Tuesday,September io - No Meeting • Thursday- Friday,November 28-29
Thanksgiving-Holiday
3
2019 DRAFT COUNCIL MEETING 12/6/2018
• Tuesday,December 3
Council Work Session&Formal Meeting
• Tuesday,December io
RDA Meeting,Council Work Session&Formal
Meeting
• Tuesday,December ii- No Meeting
• Tuesday,December 24-No Meeting
• Wednesday,December 25
Christmas Day-Holiday
4
December 2018
SUN MON TUE WED THU FRI SAT
2 3 Council Meeting 4 5 6 7 8
9 10 RDA+Council Meeting 11 12 II, 14 15
IIIRecorder runs ad in both
Cindi Mansell interview newspapers and Council
with SLCTV about the
staff issue press release to
vacancy process
nnounce application window
16 17 Limited RDA/Formal Meeting 18 19 20 21 22
Council staff advertises the job posting via email updates,website,press release,
social media,etc
their application for the District 4 v
1111
23 24 25 26 27 28 29
Council staff advertises the job posting via email updates,website,press release,social media,etc
Individuals submit their application for the District 4 vacancy to the Recorder's Office
January 2019
SUN MON TUE WED THU FRI SAT
30 31 First day of vacancy 1 2 3 4 5
aNew Year's Day
ouncil Office Closed)
City Recorder publishes an
ad in both newspapers
Council staff advertises the job posting via email updates,website,press release,social media,etc
iffriraTITTiTrMi
6 7 Council Meeting 8 9 10 11 12
Council staff advertises the job posting via email updates,website,press release,social media,etc
.mit their application for the I acancy to the Recor.-
13 14 Council Meeting 15 16 17 18 19
Application Deadline
Recorder's Office provides
Council staff advertises the job posting via email Executive Director with all
updates,website,press release,social media,etc applications to distribute
to the Council Members
20 Council Meeting 22 23 Tentative Council Meeting 24 25 26
Potential date for interviews Potential date for interviews
The Council may hold an The Council may hold an
MLK Day additional round of interviews additional round of interviews
(Council Office CI OR select,by majority vote, OR select,by majority vote,
the person to fill the vacancy the person to fill the vacancy
TWRIMINI _..___..____nrn 11.11.41111.1111.1111.11M
in by the City Recorder in by the fity Rernrrder
27 28 Tentative Council Meeting 29 30 Deadline to fill vacancy 1 2
Potential date for interviews
The Council must select,by
The Council may hold an majority vote,the person to fill
additional round of interviews the vacancy
OR select,by majority vote,
the person to fill the vacancy
The person chosen is sworn The person chosen is sworn
in by the City Recorder in by the City Recorder