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12/08/2015 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 The City Council met in Work Session on Tuesday, December 8, 2015, at 3 : 52 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Boyd Ferguson, Senior City Attorney; Sean Murphy, Council Public Policy Analyst; Lehua Weaver, Council Senior Public Policy Analyst; Neil Lindberg, Council Office Legal Counsel; Sylvia Richards, Council Public Policy Analyst; Nick Tarbet, Council Public Policy Analyst; John Vuyk, City Budget Manager; and Kory Solorio, Assistant City Recorder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 3 : 52 p.m. AGENDA ITEMS #1 . 3:54:25PM UPDATE FROM ADMINISTRATION ON SALT LAKE CITY' S COMPLETE STREETS ORDINANCE, WHICH REQUIRES CONSIDERATION OF PEDESTRIAN AND BICYCLE ACCOMMODATION WHEN STREETS ARE RESURFACED OR RECONSTRUCTED. The review includes a summary of complete streets considerations and installations for 2014 and 2015. View Attachments Councilmember Garrott acknowledged the Complete Streets written briefing from the Transportation Division . He said feedback would be received as generated by Council Members . #2 . 3:54:43 PM PROPOSAL REGARDING AN ORDINANCE AMENDING SECTIONS 2 . 46 . 010 AND 2 . 46 . 050 OF THE SALT LAKE CITY CODE, RELATING TO DEFINITIONS, CONTRIBUTIONS TO CANDIDATES, AND LIMITATIONS . View Attachments Sean Murphy, Margaret Plane, and Boyd Ferguson briefed the Council with attachments . Discussion was held regarding limiting contributions from individuals to Council and Mayoral candidates; eliminating the ability for any corporate entities to contribute to Mayoral or Council candidates; defining the differences between Political Action Committees (PACs) , Super Political Action Committees (Super PACs) , and Hybrid Political Action Committees (Hybrid PACs) ; prohibiting contributions from vendors engaged in business with the City; and campaign war chests . 15 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 A 5-2 Straw Poll was taken and failed to limit personal campaign contributions to Council candidates to $500 . Council Members Rogers, Penfold, Mendenhall, Adams, and Luke were opposed; Council Members LaMalfa and Garrott were in favor. A 6-1 Straw Poll was taken in support of limiting personal campaign contributions to Council candidates to $750 . All Council Members were in favor except Councilmember Rogers, who was opposed. A 5-2 Straw Poll was taken and failed to limit personal campaign contributions to Mayoral candidates to $1, 000 . Council Members Rogers, Penfold, Mendenhall, Adams, and Luke were opposed; Council Members LaMalfa and Garrott were in favor. A 4-3 Straw Poll was taken and failed to match federal election guidelines of personal campaign contribution limitations, which is currently $2, 700 per election for individual contribution to a candidate committee . Council Members Mendenhall, Luke, Rogers and Garrott were opposed; Council Members LaMalfa, Penfold and Adams were in favor. A 6-1 Straw Poll was taken in support of limiting personal campaign contributions to Mayoral candidates to $3, 500 . All Council Members were in favor except Councilmember Mendenhall, who was opposed. A 6-1 Straw Poll was taken and failed to ban all corporate campaign contributions to Mayoral or Council candidates . All Council Members were opposed except Councilmember LaMalfa, who was in favor. Unanimous Straw Polls were taken in support of legislative intents for: • Banning campaign contributions from vendors engaged in business with the City. • Hold future discussion to focus on the ability to require increased disclosure requirements for PACs, Super PACs, and Hybrid PACs . • Hold future discussion of a potential war chest ban. Councilmember Adams said she wanted to discuss a legislative intent in terms of addressing the transition problem and where it comes into campaign finance reform. She asked if there was a way to figure out how to address it appropriately, consider how transition happens, and the best way to manage it. Councilmember Luke agreed with Councilmember Adams . He suggested a straw poll be taken for future consideration by Council . 15 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 Councilmember Penfold said spending campaign contributions for transition could be a component of the war chest conversation. He said another part identified in the transition ordinance was criteria that required a different level of reporting once a candidate had been officially canvassed. Councilmember Penfold clarified the need to be clear about the transitional period and whether or not war chest could be used for it, whether or not transitional zoning may prohibit it, or if there was adequate protection in the current transitional ordinance that identified transparency. A unanimous Straw Poll was taken in support to review spending of campaign contributions for transition . Ms . Plane said regarding the straw poll, she believed it was dealt with in Sections 2 . 44 and 2 . 46 in the proposed transition ordinance. #3 . 4:49:27 PM PROPOSED ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. Among many other projects, this budget amendment includes funding for: View Attachments • Design work on fire stations No. 3 and No. 14; • Implementing Enterprise SLC, an effort to improve economic development in the city; • Improving email archiving to improve the efficiency and of public records requests; and • Several other items. Lehua Weaver, Sylvia Richards, and John Vuyk briefed the Council with attachments . Discussion was held regarding transition related expenses, impact fees allocated toward development of a park, staffing document adjustment and budget increase, transfer of funds to the Governmental Immunity fund, and leaving the budget open to preserve Council flexibility. #4 . 5:08:35 PM COUNCIL POLICY ITEMS . Policy for travel fees, Legislative Subcommittee, ticketed events, and newsletters. View Attachments Cindy Gust-Jenson briefed the Council with attachments . Discussion was held regarding Council Member travel policy updates and comparison with the Administrative travel policy. 15 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 A unanimous Straw Poll was taken in support of adopting the Administrative travel policy. Discussion was held regarding succession and protocol for the Legislative Policy Committee. The Council agreed when there was an opportunity to represent the entire City Council on a legislative matter the City Council Chair would delegate authority to speak for the Council . Further, if the Chair was unavailable, the Vice Chair would delegate the authority. Discussion was held regarding Council Member expenses when attending ticketed events . A unanimous Straw Poll was taken in support of changing the cost of ticketed events that Council Members attend to a $150 limit. Council Members agreed to continue discussion of purchasing tables to functions in January. Discussion was held regarding Council' s previous intention to have its newsletter policy follow the United States House of Representatives' Regulations on the Use of the Congressional Frank which limits the uses of personal pronouns in newsletters as well as timing of mailings . A unanimous Straw Poll was taken in support of bringing the Council newsletter policy in line with the current Congressional policy. #5 . 5:32:35 PM PROPOSED AMENDMENTS TO DEFINITIONS FOR ASSISTED LIVING AND OTHER SIMILAR FACILITIES AND TO THE CITY' S LAND USE TABLES TO ALLOW ASSISTED LIVING FACILITIES IN MORE ZONING DISTRICTS PURSUANT TO PETITION NO. PLNPCM2014-00388 . These changes will align City zoning definitions with state law and will remove duplicate information. The amendment will also address a temporary land use regulation, adopted on June 16, 2015, pertaining to facilities that provide end of life care and respite care. Related provisions of Title 21A -Zoning may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker and Salt Lake City Council - Temporary Land Use Regulations; Salt Lake City Ordinance No. 26 of 2015. ) View Attachments Nick Tarbet and Neil Lindberg briefed the Council with attachments . Discussion was held regarding options to modify the maximum occupancy cap on eleemosynary and other housing uses in the Institutional Zone, 800 foot distance requirement from other facilities, and amending the convent definition. 15 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 A 6-1 Straw Poll was taken and failed to adopt an ordinance based on straw polls : Move ahead as outlined in straw polls, subject to further administrative interpretation, with flexibility for the new services to allow them to expand. Recognize that other uses (not specifically allowed and possibly perceived to be precluded) may also have more flexibility to move forward. All Council Members were opposed except Councilmember Garrott, who was in favor. A 6-1 Straw poll was taken in support of adopting an ordinance to set a cap on eleemosynary (With a proposed maximum occupancy cap of 25) and other housing uses in the Institutional Zone : Continue the ordinance concepts set out by the temporary zoning regulations until the City has an opportunity to conduct a process that considers the policy implications of this new type of housing and go through a thorough public process, including public hearings before the Planning Commission and City Council . All Council Members were in favor except Councilmember Garrott, who was opposed. A 5-2 Straw Poll was taken in support of restricting the definition of convent to strictly residential use . Council Members Adams, Penfold, Mendenhall, Luke, and Rogers were in favor; Council Members LaMalfa and Garrott were opposed. A 6-1 Straw Poll was taken in support of an 800-foot distance requirement from eleemosynary group homes and residential support dwellings . All Council Members were in favor except Councilmember Garrott, who was opposed. #6 . 4:46:09 PM PROPOSED ORDINANCE ENACTING PROVISIONS RELATED TO THE TRANSITION OF NEWLY-ELECTED OFFICIALS INTO OFFICE FOLLOWING A MUNICIPAL ELECTION. The proposed ordinance would formally establish the process and policies for Council Members-Elect and Mayor-Elect during the time between the election and the oath of office. It would also formalize current steps the City takes to provide necessary information to the newly-elected officials, set a standard for future election years and consider funding to pay newly-elected officials during the transition period. View Attachments Item not held. #7 . RESOLUTION THAT ALLOWS THE CITY TO ENTER INTO A LOAN AGREEMENT WITH COWBOY PARTNERS. The Housing Trust Fund loan would be in the amount of $1,200, 000 to Cowboy Partners at 1% interest per annum for 40 years. Cowboy Partners will use the loan funds for construction of the Liberty BLVD apartments located at 750 East 400 South. View Attachments 15 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 Item not held. #8 . RESOLUTION THAT ALLOWS THE CITY TO ENTER INTO A LOAN AGREEMENT WITH THE WESTERN REGION NONPROFIT HOUSING CORPORATION. The Housing Trust Fund loan would be in the amount of $750, 000 to Western Region Nonprofit Housing Corporation at to interest per annum for 30 years. Western Region Nonprofit Housing Corporation will use the loan funds for acquisition of Village Apartments located at 250 North 200 West. View Attachments Item not held. #9 . 5:49:50 PM APPOINTMENT OF MAURINE BACHMAN TO THE PLANNING COMMISSION FOR A TERM EXTENDING THROUGH JULY 1 , 2019 . View Attachments The Council interviewed Maurine Bachman. Councilmember Garrott said Ms . Bachman' s name was on the Consent Agenda for formal consideration. #10 . 5:51:36 PM APPOINTMENT OF LARISSA TROUT TO THE ART DESIGN BOARD FOR A TERM EXTENDING THROUGH MARCH 1 , 2018 . View Attachments The Council interviewed Larissa Trout . Councilmember Garrott said Ms . Trout' s name was on the Consent Agenda for formal consideration. #11 . 5:52:57 PM APPOINTMENT OF DAVID PARROTT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1 , 2018 . View Attachments The Council interviewed David Parrott. Councilmember Garrott said Mr. Parrott' s name was on the Consent Agenda for formal consideration. #12 . APPOINTMENT OF NORA PINCUS TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1 , 2018 . View Attachments The Council interviewed Nora Pincus . Councilmember Garrott said Ms . Pincus' name was on the Consent Agenda for formal consideration. #13 . APPOINTMENT OF JOSALYN BATES TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1 , 2018 . View Attachments The Council interviewed Josalyn Bates . Councilmember Garrott said Ms . Bates' name was on the Consent Agenda for formal consideration. #14 . 5:56:39 PM APPOINTMENT OF SOFIA GORDER TO THE CULTURAL CORE COMMITTEE FOR A TERM EXTENDING THROUGH JANUARY 1 , 2017 . View Attachments 15 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 The Council interviewed Sofia Gorder. Councilmember Garrott said Ms . Gorder' s name was on the Consent Agenda for formal consideration. #15 . 5:58:39 PM APPOINTMENT OF CARMEN NICHOL TO THE CIVIL SERVICE COMMISSION FOR A TERM EXTENDING THROUGH JUNE 30 , 2021 . View Attachments The Council interviewed Carmen Nichol . Councilmember Garrott said Ms . Nichol' s name was on the Consent Agenda for formal consideration. #16 . 6:00:24 PM APPOINTMENT OF CINDY GUST-JENSON TO THE HOUSING AUTHORITY BOARD OF SALT LAKE CITY FOR A TERM EXTENDING THROUGH NOVEMBER 1 , 2020 . View Attachments The Council interviewed Cindy Gust-Jenson. Councilmember Garrott said Ms . Gust-Jenson' s name was on the Consent Agenda for formal consideration. #17 . THE COUNCIL WILL ATTEND AN OUTGOING RECEPTION FOR COUNCIL MEMBERS LUKE GARROTT AND KYLE LAMALFA. #18 . 3:52:13 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR. Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: ULCT Local Officials Day at the Legislature, 2016 National League of Cities Congressional City Conference, 2016 Scheduling Items. See File M 15-5 for announcements . #19 . REPORT OF THE CHAIR AND VICE CHAIR No discussion was held. #20 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE TO DISCUSS ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Item not held. The Work Session meeting adjourned at 6 : 03 p.m. 15 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, DECEMBER 8 , 2015 COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held December 8, 2015 . ks 15 - 8