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02/15/1990 - Minutes Pt 47o Minutes of the Roundtable Discussion Salt Lake City Council and Mayor Thursday, February 15, 1990 451 South State Street, Room 325 Salt Lake City, Utah 4: 10 - 5: 10 p.m. In Attendance: Ronald Whitehead, District One; Nancy K. Pace, District Three; Alan Hardman, District Four; Tom Godfrey, District Five ; Roselyn Kirk, District Six; Don Hale, District Seven; Mayor Palmer DePaulis; Cindy Gust- Jenson, Executive Director; Emilie Charles, Executive Assistant ; Ed Snow, Community Relations Coordinator; Rosemary Curtin, Planning and Policy Analyst ; Steven Allred, Attorney. FIRE STATION Councilmember Kirk indicated that Luke Ong is concerned about Fire Station #10 and plans to protest. The Mayor said he would contact Mr. Ong. LOBBYING Steven Allred indicated most Legislative issues relating to Salt Lake City are considered by the State and Local Committee and the Revenue and Taxation Committee. There is a great deal of cooperation between the City and the League of Cities and Towns. Mr. Allred acknowledged that the City's lobbying effort could be improved by year round lobbying and suggested a tour of the City's infrastructure. Councilmember Kirk indicted a willingness to be involved throughout the year, and encouraged the Mayor to come up with a plan for year round lobbying activity. Councilmember Whitehead indicated that he is very interested in receiving the information he asked for at the retreat concerning legislative actions which have cut into the City's revenue to the Administration. Mr. Allred gave an update on this week's legislative activity, including the Salt Palace, Light-Rail, Gas Tax, etc. Councilmember Kirk expressed interest in finding out more about a commuter tax. Mr. Allred indicated that it would require a Constitutional amendment. The Couneilmembers and the Mayor discussed sending Olympics legislation and the recently passed school boundary legislation. The meeting was adjourned. di-IX/A-14" a-IS-ct6 Alan G. Hardman, Chair date Ka yn shall, City Recorder date Minutes of the Meeting of the Committee of the Whole February 15, 1990 5: 00 p.m. to 10: 30 p.m. City Council Conference Room 325 City and County Building 451 South State Street Salt Lake City, UT 84111 In Attendance: Ron Whitehead, District One; Wayne Horrocks, District Two; Nancy Pace, District Three; Alan Hardman, District Four; Tom Godfrey, District Five; Roselyn Kirk, District Six; Don Hale, District Seven, Cindy Gust-Jenson, Executive Director; other City and Council Staff members. Councilmember Alan Hardman opened the meeting. STEINER AQUATICS CENTER BRIEFING Buzz Hunt, City Treasurer, indicated the financing was underway with $2 .5 million from the City, $883, 000 from CIP, Salt Lake Recreation Center, Inc. for $932, 000 and $700, 000 from the schools. This is being funded through the Municipal Building Authority (MBA) . The first step will be to set the parameters of the financing, then approve plans and specifications and direct the MBA to proceed. Confirmation will occur approximately March 20th. The underwriter is to be Shearson Lehman. Councilmember Hardman requested a summary of the MBA be included with the packets the night this appears on the Council's agenda, and asked at what point the amount becomes firm. Mr. Hunt indicated that the amount would be firm before the final resolution and that the information would be available to the Council prior to their approval. For the new Councilmembers, the Council's Executive Director, Cindy Gust-Jenson clarified that if the revenues fail, it was understood that the debt would fall on the Council and that the budget amendment #5 contain start-up costs for the center. Scott Gardner of the Parks Department indicated that the concession stand and the outdoor diving would not be a part of this package. FINANCIAL AUDIT CANDIDATE INTERVIEWS Representatives from the firm of Price-Waterhouse were interviewed for consideration for the City's Financial Audit contract. Present for the firm were Jim Byrne, Paul Sundeen, Dan Campbell and David Grow. Their firm has been operating since 1981, with substantial growth over the years. Their philosophy is to utilize special partners who have an expertise in a certain area. They currently have two other municipal contracts and would limit obtaining any others if they secured the City's contract. Their contract proposal suggested a cost of $66, 000 per year to the Council. Representatives from the firm of Ernst & Young were interviewed. Present were Jerry McClain, Henry Mixon and Marlon Barrett. They described their firm as having access to the many resources necessary, and unique to this type of service, and that whatever time was required for the audit would be invested by their firm. They have estimated an additional two hundred hours necessary for this audit, and would be included as part of the contract. Their firm previously conducted the City's audit from 1980 to 1984 . Their proposed price would be $62, 000 per year. Representatives from the firm of Coopers & Lybrand were interviewed. Present were Dick Goode, Dan Schultz and Scott Nixon. Their firm has also previously conducted the City's Financial Audit. Their proposal includes an additional 50 hours of manager time to assist the City with special projects, at a cost of $68, 000 per year. They indicated they would be able to provide the Council with special reports. Mr. Cam Caldwell of the Council staff reviewed and summarized the firms' proposals, and indicated the issue with selection should be the Council's comfort level and not the cost. The Council eliminated Price-Waterhouse as a candidate and voted as follows: Councilmembers Horrocks, Hale, Kirk and Hardman for Coopers & Lybrand and Councilmembers Pace, Whitehead and Godfrey for Ernst & Young. The meeting was recessed for a break. BLOCK 42 BRIEFING Bruce Parker from Planning and Zoning was present to brief the Council on the status of Block 42 . He described the zones for frontage on the different sides of the block as being mixed with various usage. The task with the master plan was to blend these different uses. He indicated that one house remains on part of the parking lot for the Salt Lake Clinic. He indicated that a parking structure for the clinic would require a facade to appear as a structure if built. Councilmember Godfrey asked if it is true that the previous conditions have not all been met by the clinic and whether the Council could force resolution. Mr. Parker indicated that forced compliance with old conditions would be counterproductive at this time, but compliance with the new conditions will be a condition of occupancy. Councilmember Horrocks expressed concern regarding the issue. On three sides of the block, there are businesses, and Councilmember Horrocks felt the building should be limited to one story. Councilmember Hardman indicated the neighborhood and clinic had negotiated an agreement five years ago to build a 10,500 square foot addition. Now they want to expand beyond that. The neighborhood wants limits on growth. Expanding to 40, 000 square feet is total expansion capability and appears to be limited to 27, 000. This allows a compromise between the 70, 000 desired and the 10, 500 agreed upon. Councilmember Whitehead indicated the clinic people aren't sure what they are going to do in the long term. Councilmember Kirk indicated that it did sound likely they will build a building in the future. Councilmember Hardman stated the Council needed to consider this and provide orderly process. Councilmember Godfrey indicated the plan was a good one, providing some restrictions. Councilmember Whitehead indicated the plan should be solid so that the community will not be misled. COUNCIL OFFICE BUDGET Cindy Gust-Jenson reviewed the proposed FY 1990-91 budget for the Council Office. She indicated the staff had looked for ways to reduce the budget in anticipation of a larger audit. She noted that for the Special Forms category, a reduction had been proposed. Upon further review of this account, she requested this account not be reduced. She indicated that the Council could spread the larger audit over a period of two years to reduce the impact on one year's budget. She indicated she may wish to consider a reduction in the Contractual Services account after review. Miscellaneous Ms. Gust-Jenson indicated that the Council's requests for travel for the next year were needed to finalize the budget proposal. Councilmember Hardman requested she get direction from Tom Welch of the Olympic Bid Committee as to the importance of Council's presence in Burmingham, England in June, 1991. The Council held a discussion regarding the staffing options for the Council office, and the creation of a land use position versus a legislative position versus a budget analyst/auditor in view of the vacancy created by Lee King. After the discussion, the Council opted for the land use person with temporary support during the budget season. The meeting was adjourned. Alan G. Hardman, Council Chair date Kathryn Marshall, City Recorder date