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02/21/2017 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 The City Council met in Work Session on Tuesday, February 21, 2017, at 2 : 19 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Andrew Johnston, Erin Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa Adams . Staff in Attendance : Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Greg Daly, Information Management Services Director/Chief Information Officer; Nick Tarbet, Council Senior Public Policy Analyst; Ben Luedtke, Council Public Policy Analyst; Jeff Snelling, City Engineer; Nick Norris, Planning Director; Wayne Mills, Senior Planner; Cory Lyman, Emergency Management Director; John Flynt, Community Preparedness Coordinator; Kenya Rene, Emergency Management Multi-language Media Outreach Coordinator; Susan Collier, Fix-the-Bricks Program Administrative Assistant; and Cindi Mansell, City Recorder. Others Present: Neil Lindberg, Council Legal Advisor; John Crandall, Executive Vice President/George K. Baum Municipal Finance Company; and Elizabeth Reed, First Vice President/George K. Baum Company. Councilmember Penfold presided at and conducted the meeting. The meeting was called to order at 2 : 19 p.m. AGENDA ITEMS #1 . 2:19:30PM BRIEFING ON AN ANNUAL REPORT SUMMARIZING THE CITY' S EMERGENCY MANAGEMENT PROGRAMS AND CURRENT EFFORTS . View Attachments Cory Lyman, John Flynt, Susan Collier, and Kenya Rene briefed the Council with attachments . Mr. Lyman reviewed the annual program accomplishments, including major efforts such as : citywide organization and preparedness, training and exercises, Citizen Emergency Response Team (CERT) training, Crossroads Amateur Radio, implementation of SAFE neighborhoods county-wide, critical infrastructure coordination, Fix the Bricks housing infrastructure project (and receipt of FEMA pre-disaster mitigation grant) , and 17 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 purchase and assembly of Just-in-Time (JIT) kits for all grade schools in the county. He said the JIT program was being recognized throughout the country as innovative and sustainable. He said Mr. Flynt, who marshalled the program through all its stages, received the Emergency Management Association 2017 Community Impact Award for his commitment and leadership advancing Utah' s level of preparedness . Mr. Lyman said the span of diversity in volunteers was impressive. Ms . Collier explained there were 707 inner-City volunteer applicants and 189 outside of the City (as far away as Brigham City) . Ms . Rene discussed interaction or connectivity with volunteers outside of social media. She said she needed assistance to know the community leaders who could connect with those groups . Mr. Flynt explained staff tried to encourage people who were bilingual to get involved and facilitate the connectivity bridge. Councilmember Rogers inquired as to the program alignment with Salt Lake City Schools . Mr. Flynt explained the group worked directly with the School District and were assisting in the rewrite of their response plan. Councilmember Rogers asked if there was a particular geographical area within the City that needed attention or community volunteers . Mr. Flynt said all districts needed attention but in different ways . He said the entire west side of Interstate 15 (I-15) primarily needed help relative to education and volunteers . Discussion followed regarding the different information sources collected for emergency management, with Mr. Lyman stating there were 96 different Geographic Information System (GIS) layers (some internal only/some external) . Councilmember Rogers encouraged the group to return with a funding request if they had an idea to target and disperse emergency preparedness education. Councilmember Mendenhall suggested encouraging the youth to participate in the Crossroads Amateur (HAM) Radio Training by reaching out to different segments of the population who were not on social media (perhaps in partnership with local churches) . #2 . 2:48:50PM BRIEFING FROM THE CITY' S FINANCIAL ADVISOR ON FINANCING TOOLS AND DEBT MANAGEMENT. View Attachments & PowerPoint John Crandall and Elizabeth Reed briefed the Council with attachments and a PowerPoint. Mr. Crandall said this firm had been the City' s Financial Advisor since the fall of 2015 . He briefed the Council on the Fundamentals of Municipal Bonds, including 17 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 information on issuing debt, security for bonds & financing participants, Salt Lake City outstanding debt, comparison to similar cities, credit perspective/bond ratings, investors, bond pricing, how municipal bonds were structured, and how interest rates were determined. Discussion followed regarding bond refunding provisions, thresholds, amounts, whether they were tied to construction costs or demand for construction, and other economic indicators that affected interest rates . Mr. Crandall said there were various economic indicators that affected interest rates but the future Federal Fund rate was a good indication of the market and whether it would increase . He said economy, construction, and unemployment would be additional factors . The Council discussed adjusting the Capital Improvement Project (CIP) rate for future capital projects, bonding similar to what Denver or Seattle had done, various bond types, outstanding debt payment sources, debt per capita, and divested funding or investments . Ms . Bruno discussed the City budget and funds, along with various subsets of funding and how they were used (i .e. such as for debt service or road projects) . Ms . Reed said typically, bonding would not be used for items with a short useful life . She said depending on method, bonding for recreational projects could be difficult. She said they would be happy to review the Seattle bond provisions to determine whether that could be an option. Mr. Crandall said they could further look into diversification options . Councilmember Penfold said many communities were pursuing these types of conversations (specific type of industry divesting/not allowing future investment or green bonds conservation funds) and he was curious what mechanisms existed. #3. 3:39:23PM BRIEFING REGARDING THE EAST BENCH MASTER PLAN, WHICH INCLUDES THE PARLEY' S WAY CORRIDOR PLAN. The plans will establish goals and policies related to the future growth and development of the East Bench Community. View Attachments Nick Tarbet, Nick Norris, and Wayne Mills briefed the Council with attachments . Councilmember Adams expressed concern regarding the inclusion of Accessory Dwelling Units (ADUs) and how to ensure too many were not allowed (possible pilot for a specific number per District) . 17 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 She inquired if there were options to make the plan more about helping aging-in-place/mother-in-law solutions rather than snow bird solutions . She said she hoped for a way to find balance within the Plan. Councilmember Penfold said there was an ADU conversation taking place regarding an ordinance change along with this ADU component included in the master plan. He said he was concerned that including this type of zoning overlay when ADU ordinance discussions were still ongoing at a citywide level . Councilmember Luke said he felt there were valid specificity questions to be addressed. He said the Airbnb Legislation being considered would have a huge impact to take into consideration when adopting this Master Plan (or could potentially change it) . Mr. Norris said some Council Members expressed support for the ADU language as written while others preferred removing it. He said it was not unusual to reference types of housing (ADU) within a master plan in effort to help achieve citywide housing policies that had been adopted. A 4-3 Straw Poll was taken in support of retaining the specific reference to ADU's in the East Bench Master Plan (as is/no additional language or removals) , Council Members Rogers, Mendenhall, Johnston, and Kitchen were in favor; Council Members Penfold, Adams, and Luke were opposed. Discussion followed regarding the community recommended language change to the East Bench Master Plan relative to pursuing acquisition of land located between Sunnyside Park and the Steiner Recreation Center. Mr. Tarbet said Planning had recommended a few changes and Staff needed to know which option was preferred. A unanimous Straw Poll was taken in support of the Community recommended language change. Mr. Tarbet discussed ways the City could assist with wayfinding and branding in the East Bench Master Plan area . He inquired if the implementation steps as outlined adequately addressed questions regarding wayfinding or whether the Council wanted to consider wayfinding as a potential kick starter project for the master plan. 17 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 The Council discussed funding mechanisms . Councilmember Luke said there could be Foothill Cultural District branding opportunities and Staff should consider looking at ways to partner with that or other groups to help fulfill that piece of the plan. A unanimous Straw Poll was taken in support of the language as identified within the Plan. Mr. Tarbet referenced the question relative to how the City could add continuity to the Bonneville Shoreline Trail and whether the plan statements were adequate. Councilmember Adams expressed concern with implementation, details of how to make expansion a reality, and property ownership or jurisdiction. Mr. Norris said part of the issue was associated with where the City boundary ended. He said if opportunity for expansion came up in the future, the Plan would include the Council' s intent in this regard. A unanimous Straw Poll was taken in support of the language as identified within the Plan. Mr. Tarbet addressed the final issue associated with implementation steps and inquired if the Council wished to schedule a follow-up briefing to discuss potential funding and implementation steps . Councilmember Mendenhall said she wanted discussion scheduled, particularly in relation/association with the West Side Master Plan. She said a lot of effort went into doing something from the beginning on that plan and she wanted an update or briefing on the projects, to learn if they were the catalyst as hoped, and by which measures they were tracked. She said an overlay of that plan activity could then potentially be utilized or considered for this plan. Councilmember Luke said the process made sense for all master plans but he wanted to move forward and adopt this plan and not cause delays . He said new or updated plans needed to be more dynamic than previously and this plan allowed for more dynamic implementation. Councilmember Mendenhall said she wanted to also see an implementation matrix for that discussion. Councilmember Adams requested a list of areas that would need to be rezoned within the plan area. Mr. Norris provided a summary of the West Side Master Plan process in that the document was reviewed by the Planning Commission and the City Council before even starting to put 17 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 together the implementation appendix. He said those were really a list of items identified in the Plan in table form as well as realities or timeframe for accomplishment. He said the intent was to create a matrix that balanced out funding, time, level of staff and community resources required, and as determined by all departments that had a role in the plan implementation. Councilmember Adams discussed Parley' s Way corridor and plan options for this huge intersection and inquired if there were associated cost numbers . Mr. Norris said following plan adoption, Staff could return with implementation priorities and strategy. Councilmember Penfold said that it would be important for the Council to prioritize resources at that time. A unanimous Straw Poll was taken in support of the language as identified within the Plan. #4 . 4:16:24PM BRIEFING FROM INFORMATION MANAGEMENT SERVICES DEPARTMENT REGARDING LEGISLATIVE INTENT . As part of last year's budget discussions, the Council formally requested briefings with each of the City's new or interim department directors. These meetings have been scheduled throughout the coming months. Each director has been asked to comment on new events or accomplishments, unexpected issues affecting their department's budget, changes in service delivery or new initiatives, and how they might use a significant new budget allocation, if one were available. View Attachment Greg Daly briefed the Council with attachments . He explained he had tied his update with the critical issues discussed at the time of hiring and subsequent actions taken. He said Public Safety was a top priority area and Staff was about to begin a thorough technology/process review of all Public Safety functions . He further discussed staffing, financial oversight, reorganization and responsibilities . Inquiry was raised as to whether the Council could expect a significant increase in budget funding based on these changes . Mr. Daly said he preferred to avoid predicting the budget prior to review and would return to the Council with budget information in the near future . Further discussion followed regarding focus on security, outsourcing of the new website development, and technology management changes such as the equipment replacement program. Mr. Daly said he wanted to accelerate Geographical Information Systems (GIS) at an enterprise level as they provide 17 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 opportunity for excellent data driven decision-making along with bringing creativity to other citywide initiatives and quality of life. Councilmember Kitchen said one thing lacking for the City was relative to constituent management technology; specifically, the ability for City business loan recipients to make on-line loan payments . Councilmember Rogers said he had always praised the Salt Lake City Mobile Application but had noted it had not worked consistently in the past four months . Mr. Daly said integration and consistent management of a Constituent Relationship Management (CRM) system was missing from the application footprint. He clarified the work processes and back-end systems were not positioned to effectively communicate back and forth. Ms . Gust-Jenson encouraged Mr. Daly to relay not only the cost of technology, but also the staff time savings associated with having to perform said services manually. She said often the focus was only on purchase price and not savings of time or citizen response benefits . Councilmember Penfold agreed there was interest in hearing how to free up resources, reconfigure solutions, or what would be needed going forward. #5 . 4:51:10PM BRIEFING REGARDING THE FUNCTION AND USES OF DEVELOPMENT AGREEMENTS . A development agreement is a binding arrangement between the City and a property developer that details the land uses that may be allowed for a particular project. View Attachments & PowerPoint Neil Lindberg and Nick Tarbet briefed the Council with attachments and a PowerPoint . Mr . Lindberg defined a development agreement, why they started, when they were authorized, what they could and could not be used for, potential problem areas, and associated case law. Discussion followed regarding the different aspects of development agreements such as timing, enforcement, restrictions, previous challenges, management or tracking of development agreements, and whether or not they were indicators of need for zoning changes . Mr. Lindberg discussed the need to keep the City Code up-to-date and said a key policy question would be "when" to rezone a property and to put the rules in place prior to development. 17 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 #6. 5:28:22PM 2017 COUNCIL PRIORITY - STABLE STREET FUNDING. The Council will hold a follow-up discussion to their Annual Workshop which was held on January 24, 2017. The discussion will focus on the Stable Streets Funding priority and may provide additional direction on next steps for staff work in the coming months. View Attachments Ben Luedtke, Jennifer Bruno, and Jeff Snelling briefed the Council with attachments . Mr . Luedtke said the current situation was not sustainable where ongoing needs for street funding were not matched with ongoing revenues for that need. He said the causes seemed to involve the accelerated rate of deterioration without regular maintenance; the window of opportunity to do the maintenance, once passed, reconstruction (most expensive) would be the only option remaining. He said the Council had interest in all funding mechanisms with the major components involving bonding, tax increases, and creating a transportation utility fee. He said Staff was anticipating information regarding cost and current conditions for the street network to be provided by the pavement condition survey. He suggested that outcome result in a financial funding plan and model of what success would look like. Mr . Snelling estimated the survey to be completed mid-summer. He said results would be incorporated into the new Cartegraph Database Management System. He said the survey results would indicate the condition and determination as to rehabilitation, overlay or treatment and provide a roadmap to go forward. Councilmember Penfold said the Council was waiting for information (to calculate the reality of the funding gap) to formulate a plan for reduction. Councilmember Rogers discussed matching 50/50 curb and gutter programs and whether that would work for streets (Special Assessment Area (SAA) for pavement management) . Mr. Luedtke said he could research to see if other cities had done something similar or even reached out to Community Councils to determine interest. Councilmember Penfold suggested special area considerations for complete projects including streets and other enhancements . Councilmember Rogers inquired about the curb and gutter match program and how that could work with smaller non-profits . Mr. Snelling said the ordinance defined the process for adjacent property owners but the concept could be considered. Inquiry was raised as to whether the survey results would be public. Mr. Snelling said they would be public and incorporated 17 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 into the existing GIS system. Discussion followed regarding bonding scenarios such as a Redevelopment Agency Bond and what model the City should emulate. The Council said it would be helpful to have a summary of the Zoo/Arts/Parks (ZAP) rolling bonding process prior to the next discussion; while the amount of funding had not been determined, it would be better sooner than later to begin discussions with Administration for bonding approach support. Discussion followed regarding the $300, 000 set aside for the Recreation Bond and keeping it set aside for potential funding of infrastructure. Further discussion followed regarding a transportation utility fee . Councilmember Penfold said the utility fees would not realistically begin to cover the gap but could be identified and possibly part of the solution. A unanimous Straw Poll was conducted indicating interest in a cost justification study to produce potential fee ranges from either Administration or consultants (external versus internal) . A unanimous Straw Poll was conducted indicating interest in hearing from an expert regarding the transportation utility fee concept. Councilmember Mendenhall said she wanted a broad view discussion about the need for Fleet to have the same type of consideration and the potential for a Transit Master Plan Phase 1 implementation. She said these were all real bonding scenarios, along with others such as housing. Councilmember Penfold said those were an important part of revenue and bonding consideration discussions . Councilmember Kitchen said there might be opportunity to link the Transit Master Plan to infrastructure priority (and ultimately bonding) . Councilmember Johnston said he wanted to see a sustainable plan in place prior to adding detailed discussions relative to bonding, revenue, open space, parks, housing, etc. The Council contemplated the concept of a tax increase, timing of that process, public outreach, and how to determine interest whether that be ballot initiative or public opinion poll . Ms . Bruno said the type of financing would determine the requirement of taxpayer support. Councilmember Penfold said he wanted the Council to clearly identify the policy direction/action and then track administrative functions and response. 17 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, FEBRUARY 21 , 2017 #7 . 5:57:51 PM BRIEFING FROM THE ADMINISTRATION REGARDING ISSUES AFFECTING THE CITY THE STATE LEGISLATURE MAY ADDRESS DURING ITS 2017 SESSION. View Attachment David Litvack and Lynn Pace briefed the Council . Mr. Pace said they had not yet seen key homeless or alcohol legislation. He provided a summary of priorities and updates including: Watershed protection, Utah Transit Authority (UTA) Board restructuring and all transit considerations, alcohol licensing at public event facilities (separate from the Zion Curtain considerations) , short-term residential rentals, Internet sales tax, multiple Opioid abuse bills, and impact fees for public safety. #8 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . No discussion was held. #9 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 6 : 14 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 21, 2017 . clm 17 - 10