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06/11/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 The City Council met in Work Session on Tuesday, June 11, 2019, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, Analia Valdemoros, and Amy Fowler. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Benjamin Luedtke, Council Public Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Nick Tarbet, Council Senior Public Policy Analyst; Mary Beth Thompson, Chief Financial Advisor; John Vuyk, Budget Director; Lynn Pace, Acting City Attorney; Johnathon Larsen, Transportation Director; Jennifer McGrath, Community and Neighborhood Interim Director; Casey Stewart, Senior Planner; and Scott Crandall, Deputy City Recorder. Guests in Attendance: John Thomas, Utah Department of Transportation (UDOT) Project Manager; and Ralph Becker, Central Wasatch Commission Executive Director. Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 3 : 37 p.m. AGENDA ITEMS #1 . 3:38:00PM RECEIVE A FOLLOW-UP WRITTEN BRIEFING ABOUT AN ORDINANCE THAT WOULD GRANT A TELECOMMUNICATION FRANCHISE AGREEMENT TO T-MOBILE WEST LLC. The agreement would allow the company to place and maintain its facilities within the City rights-of-way. The company would be governed by certain conditions, need to secure appropriate permits and pay the telecommunications tax under state law. View Attachments Councilmember Johnston expressed concerns about the City' s ability to monitor the agreement for 10 years (restrictive Federal and State laws) . He said he hoped T-Mobile and other providers would honor the agreement/restrictions . #2 . 3:39:16 PM 6:21:04 PM RECEIVE A BRIEFING ABOUT UNRESOLVED ISSUES RELATING TO THE PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments 19 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 Jennifer Bruno, Lehua Weaver, Benjamin Luedtke, David Litvack, Lisa Schaffer, Johnathon Larsen, Jennifer McGrath, and Lynn Pace briefed the Council with attachments . Ms . Bruno said the new growth figure came in $1, 036, 600 higher than expected requiring additional adjustments to re-balance the General Fund budget . A Straw Poll was taken to formally accept the new revenue. All Council Members were in favor, except Council Members Rogers and Johnston, who were absent for the straw poll . Discussion was held on the following categories/items : REVENUE/SOURCES CATEGORY: Vacancy saving (all new full time employees (FTE' s) . Ms . Bruno said several months of vacancy savings would be captured relating to the Americans with Disabilities Act (ADA) Administrator and Equity Manager positions in the Department of Community and Neighborhoods (CAN) . Councilmember Mendenhall said delaying the hiring of those positions until March, 2020 would be $92, 000 . She said that funding could be split between two Homeless Resource Center (HRC) communities (add intent language) . Straw Poll: Support to add $92, 000 as both one-time savings and one-time expense and include intent language in budget. All Council Members were in favor. Reduce parking meter rate increase (from 50 cents to 25 cents) . Ms . Bruno said this would create a $393, 075 ongoing revenue reduction. Discussion was held with the Administration regarding the Mayor' s additional recommendation. Councilmember Luke clarified after a recommended budget was given to Council, the Mayor could not make additional changes . After reviewing other proposed items, the Council came back to this item. Councilmember Mendenhall suggested a straw poll to accept the . 25 cent increase. Councilmember Rogers asked about rates/increases from other municipalities of similar size . Ms . Bruno said Staff could do research to find that information. Straw Poll: Support for a . 25 cent increase. All Council Members were in favor. USES CATEGORY: Reinstate training/travel budget - Economic Development Department (ED) . Ms . Bruno said this included an $11, 000 ongoing reduction. Straw Poll: Support for the proposed recommendation. All Council Members were in favor. 19 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 Additional Staff (one FTE) - Economic Development Department ($110 , 000) . Councilmember Fowler said she understood there was a need and suggested allocating funding which could be utilized at the Department' s discretion (add intent to recapture funds if not utilized) . Straw Poll: Support for the $110, 000 recommendation. All Council Members were in favor. Additional funding for Traffic Calming ($100 , 000) . Ms . Bruno said Council asked the Administration to take the $100, 000 and come back with a proposal . Discussion was held with the Administration. Councilmember Johnston said if this was approved on a one-time basis, he suggested it be for a pilot project with the Administration coming back with some measurables about what the funding accomplished (did it increase capacity/outreach, one- year re-evaluation, and recommendations for future opportunities) . Straw Poll: Support for a $100, 000 pilot project (one-time funding) for traffic calming. All Council Members were in favor. Road Home ($48 ,000) . Councilmember Johnston talked about providing one-time funding to help the Road Home during the HRC transition. Straw Poll: Support for $48, 000 (one-time funding) to the Road Home . All Council Members were in favor. Fire - shift funding to ongoing to reinstate training ($28 , 624) , 6 FTEs ($168 , 000) , and training/paramedic incentives ($121 ,367) . Councilmember Luke provided background information and said the increase in new growth revenue made this possible. Straw Poll: Support for all three items . All Council Members were in favor. Funding Our Future dollars to streets ($289,367) . Discussion was held on potential uses (street projects only) . Straw Poll: Support for the recommendation. All Council Members were in favor. Reserve to Fund Balance ($119,422) . Ms . Bruno said Staff suggested retaining some new growth revenue as a budget balancing mechanism. She said if not used, the money could be re-appropriated in a budget amendment. Straw Poll: Support for the suggestion. All Council Members were in favor. Discussion was held on provisions in the budget adoption ordinance. Ms . Bruno said the Council indicated desire to include a number of contingent appropriations relating to housing in the budget ordinance and RDA budget resolution. She said both documents contained housing language that laid out/clarified the Council' s 19 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 intent regarding funding. Ms . Gust-Jenson provided additional information about housing language/issues including intent to create a "one-stop" policy. Council Members discussed/requested the following changes to the proposed budget ordinance (highlighted in red) . • Page 2, Subsection A. Police Department . Funding for 6 of the new police full-time employees is contingent on the Administration providing a written report to the Council with options for a more robust Park Ranger Program, including evaluating whether it would fit in another department, and encouraging the Administration to include those positions within the Bike Squad. • Page 3, Subsection B. Public Utilities Department . The 4th Avenue well project funding is contingent on the Department briefing the Council on the alternatives that have been considered to reduce the building size, address noise concerns, and address health hazards . The briefing can be scheduled as soon as the Department is ready, etc. • Page 4, Subsection D3a. 3 . Housing Funding. a. Expenditures of Housing Funding: The Council intends to continue its in-depth policy discussion surrounding all aspects of housing. Funding Our Future sales, etc. • Page 5, Subsection 3 . b. Transfer to RDA: Funding that is transferred to the Redevelopment Agency of Salt Lake City from Funding Our Future dollars is contingent on these funds being transferred on a trial basis, for the current budget year, tracked separately, etc . • Page 5/6, Subsection 3 . b2 . 2 . On a trial basis, for the current budget year, the Council intends to establish a Housing Development Trust Fund within the Redevelopment Agency of Salt Lake City in July 2019, and to evaluate further codifying the consolidation of housing development loan programs by ordinance, to confirm that all of the City' s housing development loan funds, regardless of funding source and regardless of which entity administers the program, are deployed in a transparent manner. It is the Council' s intent that any July 2019 application that comes to Salt Lake City before the Council' s adoption of the Housing Ordinance considcration be handled by 19 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 the Redevelopment Agency in a manner that is consistent with the current rules and purposes guiding the Housing Trust Fund and the Housing Trust Fund Advisory Board using the funding appropriated by the Council in the restricted account titled, "Housing Trust Fund. " The Council invites the Administration' s input on the elements to include in the Housing Ordinance to assure that the City' s affordable housing goals are advanced without delay regardless of the entity administering the fund. • Page 6, Subsection 3 . 3 . The Council expresses its intent to evaluate this approach after both six months and one year to determine whether it is functioning in a manner that maximizes the positive community impact of the City' s Housing Development investment. It is further the intent of the Council that the City' s Housing program funds will continue to be funded and managed in the Department of Community and Neighborhoods Housing and Neighborhood Development Division. • Page 6, Number 4 . Other Funding Our Future Contingencies . -- Council approval of the down payment assistancc program details prior to funding availability. The Council was in support of removing this language. Council Members discussed/requested the following changes to the proposed RDA resolution (highlighted in red) . • Page 2, A. Housing Funding. Transfer to RDA: Funding that is transferred to the RDA from Funding Our Future dollars is contingent on these funds being transferred on a trial basis, for the current budget year, tracked separately in an account labeled Housing Development Trust Fund, and deployed for the purpose of low income and special needs housing, and to accomplish the goals outlined in the GrowingSLC plan. 1 . The Council and RDA Board' s intent is to continue its in- depth policy discussion surrounding all aspects of housing in order to create a "one stop" policy for all City housing loan programs that deploy and leverage funding in a more efficient way by consolidating loan application, evaluation, negotiation, processing, and monitoring processes into a single location, so that both City and Developers have a clear understanding of roles and responsibilities . 19 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 2 . On a trial basis, for the current budget year, tThe Salt Lake City Council/RDA Board has requested that the City Administration identify in writing and incorporate any policy, procedure, rule, standard or benefit that is applicable to the Housing Trust Fund process that would be beneficial to the deployment of housing "Funding Our Future" funding. Such beneficial policies, procedure, rule and standards will be applicable in the deployment of housing "Funding Our Future" funds regardless of where they are administered and RDA shall incorporate any such beneficial policies, procedure, rule, and standard into its deployment of the Funding Our Future Housing dollars . 3 . On a trial basis, for the current budget year, tThe Council/RDA intends to establish a Housing Development Trust Fund within the Redevelopment Agency of Salt Lake City in July 2019, and to evaluate further codifying the consolidation of housing development loan programs by ordinance, to confirm that all of the City' s housing development loan funds, regardless of funding source and regardless of which entity administers the program, are deployed in a transparent manner. It is the Council' s intent that any July 2019 application that comes to Salt Lake City before the Council' s adoption of the Housing Ordinance considcration be handled by the Redevelopment Agency in a manner that is consistent with the current rules and purposes guiding the Housing Trust Fund and the Housing Trust Fund Advisory Board using the funding appropriated by the Council in the restricted account titled, "Housing Trust Fund. " The Council invites the Administration' s input on the elements to include in the Housing Ordinance to assure that the City' s affordable housing goals are advanced without delay regardless of the entity administering the fund. 4 . The Council expresses its intent to evaluate this approach after both six months and one year to determine whether it is functioning in a manner that maximizes the positive community impact of the City' s Housing Development investment . It is further the intent of the Council that the City' s Housing program funds will continue to be funded and managed in the Department of Community and Neighborhoods Housing and Neighborhood Development Division. Further discussion was held on other items . Ms . Weaver said the motion sheet included, as one of the legislative intents, a list/inventory of each of the holding accounts the Council expressed interest in. 19 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 Discussion was held on the Sustainability Department. Councilmember Luke said he wanted to make funding contingent upon the Department providing quarterly written briefings to the Council on programs, budget, and progress on public engagement for possible rate increase . He said the Council could chose to hold briefings periodically to have valuable discussions throughout the year. He said with that contingency language, he recommended the Council release the hold on all Sustainability programs ($380, 000, minus Building and Equitable City piece) . Straw Poll: Support to add contingency language to the ordinance and release the hold on the projects totaling $380, 000 . All Council Members were in favor. Discussion was held on $35, 000 relating to HRC improvement program. Ms . Weaver said CAN was requesting the Council authorize their Staff to engage businesses now (allow program to get up and running before July 1) . Straw Poll: Support for the $35, 000 request. All Council Members were in favor. Discussion was held on the proposed motion sheet . Mr. Luedtke explained how the motions were different from prior years due to funding contingencies being listed in the actual ordinance. He explained the intent of the motions and said it was important for the Council to read aloud the language highlighted in red (motions would not necessarily follow the agenda) . Ms . Weaver reiterated the following changes (discussed previously) . • Traffic Calming. Changed to reflect it would not be an FTE but would be a pilot program to complete traffic calming initiatives in addition to 500 North and include a note about the Administration reporting back to Council on outcomes/recommendations for future opportunities . • Economic Development Position (new) . Additional $110, 000 would be used for a Staff position as needed and any funding not used for the position would either be recaptured or would fall to Fund Balance . • Crossing Guard intent language. Modified to say ...The goal of further discussion was to identify future steps for coordination or funding that would improve the number of crosswalks, staffing, and student safety, which may include a Request-for-Proposal (RFP) and outside contract to provide this service, etc. • Holding Accounts . This would serve as an inventory for 19 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 all budget items the Council put into an appropriated holding account (Sustainability items removed from Environment and Energy) . Staff also combined the Landlord Insurance pilot program into the Funding Our Future housing program holding account identified by Council . Ms . Weaver talked about additional information regarding plans for building an Equitable City (positions and initiative funding) coming from the Mayor' s Office. She said the issue would be scheduled for a briefing sometime in July after Staff conferred with the Chair/Vice Chair. Ms . Bruno said key changes was still being update so Staff would have them printed (placed at dais) and copies made available for the public (comprehensive line-by-line changes) . Councilmember Luke requested a hard copy for Council Members to review during dinner before the formal meeting. #3 . 5:37:22PM RECEIVE A FOLLOW-UP BRIEFING ABOUT AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2018-2019 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. (Budget Amendment No. 6) . View Attachments Mary Beth Thompson, John Vuyk, and Benjamin Luedtke briefed the Council with attachments . Mr. Luedtke said the Administration was exploring options to review project eligibility internally (potentially faster/more cost effective than using a consultant) . He reviewed information listed on the Staff report regarding impact fee expirations (Transportation/Police) , Impact Fees Facilities Plan (IFFP) update, and funding source clarification. Discussion was held on the IFFP appropriation ($88, 866) . Mr. Luedtke said Staff would update the motion sheet to show how sections of the Plan would be funded for updates (clarify use of Transportation impact fees) . There were no objections from the Council . Mr. Luedtke said the item was scheduled to be voted on during the formal meeting. #4 . 5:44:49PM RECEIVE A BRIEFING ABOUT AN ORDINANCE THAT WOULD AMEND THE TEXT OF SALT LAKE CITY CODE PERTAINING TO BUILDING HEIGHT IN THE FB-UN2 FORM BASED URBAN NEIGHBORHOOD DISTRICT PURSUANT TO PETITION NO. PLNPCM2017-00590 . The applicant is requesting the 19 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 maximum height regulations be increased (from 4 stories/50 feet to 5 stories/65 feet) for a mixed-use development project located along Washington Street at approximately 200 West and 900 South. (Applicant (s) : James Alfandre, Urban 9th LLC, Alfandre Family Foundation, Inc. , Gregg Chamberlain) View Attachments Nick Tarbet and Casey Stewart briefed the Council with attachments and a PowerPoint Presentation. Comments included application being modified to include additional properties, further review by the Planning Commission (positive recommendation on amended proposal) , increased height allowance (one story) , and contamination issues . Discussion was held on public outreach efforts during the process . Mr. Stewart said the petition started in late 2017 . He provided information about Community Council and Planning Commission notification/public involvement. Mr. Tarbet said a public hearing would be scheduled in July, 2019 . #5 . 5:50:20PM INTERVIEW DEREK DEITSCH PRIOR TO CONSIDERING HIS APPOINTMENT AS AN EX-OFFICIO MEMBER TO THE BUSINESS ADVISORY BOARD FOR A TERM ENDING ON DECEMBER 28 , 2020 . View Attachments Councilmember Luke said Mr. Deitsch' s name was on the Consent Agenda for formal consideration. #6. 5:52:25PM RECEIVE A BRIEFING ABOUT THE LITTLE COTTONWOOD CANYON ENVIRONMENTAL IMPACT STATEMENT STUDY. The study focuses on avalanche mitigation, trailhead parking, roadway capacity, and mobility and safety improvements on Wasatch Boulevard and in Little Cottonwood Canyon. View Attachments John Thomas and Ralph Becker briefed the Council with attachments and a PowerPoint Presentation. Comments included City involvement in the Central Wasatch Commission, Mountain Accord implementation (address transportation issues) , recreational funding/improvements, Little Cottonwood Canyon Environmental Impact Statement (EIS) , numerous transportation studies identifying issues/solutions, building on prior efforts/knowledge, addressing traffic congestion around recreation areas (16 areas identified around the State) , Utah Transportation Commission (UTC) identifying four areas for funding (Little Cottonwood Canyon-$66 million, St. George-$15 million, Moab-$10 million, Bear Lake-$8 . 3 million) , identifying avalanche mitigation alternatives, canyon gateways, public transit utilization (limited parking) , 19 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 Transportation Action Plan (TAP) options, ski resort connections, watershed protection, potential to utilize Guardsman Pass being rejected, gondola options, EIS timeline/public outreach, Public Utilities Department (PU) involvement being top priority, tolling revenue study, and parking fee collection/utilization. Councilmember Luke said it was important for PU to be actively involved with the process to ensure watershed protection. Mr. Thomas said PU was given the highest qualified agency designation in EIS . He said they had a lot of responsibility in the process and would continue to be active participants . Councilmember Johnston talked about defining metrics to maximize public exposure and minimize environmental impacts . Mr. Becker said an environmental dashboard (HUB) would be created and transformed into an interactive/online tool . He said a lot of information/analysis was being collected/reviewed so everyone could work from a common basis of information (impacts could be analyzed much easier/better) . He said because more visitors came to the Wasatch Mountains than all other Utah national parks combined there were a lot of questions that needed to be addressed i .e. how to preserve environmental qualities (watershed) and preserve/enhance variety of experiences being sought by various users . Councilmember Mendenhall talked about fee collection from private/public parking structures and how those would/could potentially be utilized to provide canyon services . Mr. Thomas said preliminary ideas (tolling, transit, etc. ) were being considered but parking issues were complex and would require in- depth discussions/study. Mr. Becker said Congressman Curtis was sponsoring congressional legislation and wanted local jurisdictions to take some type of formal action expressing support for work being done by the Central Wasatch Commission. He asked the Council to consider something in the next several months . Councilmember Luke asked Mr. Becker to provide a recommendation/draft to Council Staff so the item could be scheduled for formal consideration. #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Rail -Volution Conference, and; 19 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 11 , 2019 • Scheduling items. Item not held. #8. REPORT OF THE CHAIR AND VICE CHAIR. No report/discussion. #9 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 6 : 31 p .m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 11, 2019 . sc 19 - 11