06/18/2002 - Minutes PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH
TUESDAY, DUNE 18 , 2002
The City Council of Salt Lake City, Utah, met in Regular Session on Tuesday, June 18,
2002, at 6:00 p.m. in Room 315, City Council Chambers, City County Building, 451 South
State.
The following Council Members were present:
Carlton Christensen Van Turner Eric Jergensen
Jill Remington Love Nancy Saxton Dave Buhler
Dale Lambert
Mayor Ross C. "Rocky" Anderson; Cindy Gust-Jenson, Executive Council Director; Roger
Cutler, City Attorney; and Scott Crandall, Deputy City Recorder were present.
Councilmember Buhler presided at and conducted the meeting.
COMMENTS TO THE CITY COUNCIL
Douglas Cotant, Salt Lake City, said he understood the manager of Club Manhattan
threatened residents of the New Grand Hotel. He said he wanted someone to look into
the issue.
Samantha Francis, Salt Lake City, said the Olympic Park proposal created a number
of problems which needed to be addressed through a public process. She said fencing
would be needed to regulate ticketed events in the park. She said she wanted to know
why an Olympic Cultural Center would be allowed in Pioneer Park but the aquarium
proposal was turned down. She said green space was needed and Pioneer Park should be
left alone. She said the vending cart issue also needed to be addressed.
Kamie Vailea, Salt Lake City Impound Lot Supervisor, said she was concerned about
privatizing the Impound Lot. She said theft was a problem and all impounded vehicles
were escorted into the lot. She said the $5 rate increase proposed by the employees
would cost the consumer less than privatizing the operation. She said several comparable
cities were contacted. She said the majority of those cities operated their own impound
lot. She said she was concerned how narcotics and other police evidence would be
handled if the operation was privatized. She said the Impound Lot paid for itself and
still made thousands of dollars in revenue.
Clarence Trambley submitted written comments supporting an Olympic Park.
UNFINISHED BUSINESS
#1. RE: Adopting an ordinance repealing and re-enacting Chapter 2.72 of the
Salt Lake City Code, relating to the Police Civilian Review Board; and amending Section
2.08.090 of the Salt Lake City Code, relating to the Police Department.
ACTION: Councilmember Love moved and Councilmember Lambert seconded to adopt Ordinance
45 of 2002, which motion carried, all members voted aye. (See File M 02-4 for
discussion) .
(0 97-23)
#2. RE: Adopting a resolution authorizing a grant from Salt Lake City's
Housing Match Fund of the Community Development Block Grant (CDBG) Program to Valley
Mental Health for the Safe Haven II Project. View Attachment
ACTION: Councilmember Christensen moved and Councilmember Saxton seconded to adopt
Resolution 33 of 2002, which motion carried, all members voted aye.
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TUESDAY, DUNE 18 , 2002
(R 02-10)
#3. RE: Adopting an ordinance transferring the urban forestry and street
sweeping programs from the Refuse Fund to the General Fund, as well as proposed
reductions in the refuse fees pursuant to such transfer and offsetting increase in
General Fund property tax.
ACTION: Councilmember Christensen moved and Councilmember Jergensen seconded to adopt
Ordinance 28 of 2002, which motion carried, all members voted aye, except Councilmember
Saxton who voted nay.
DISCUSSION: Councilmember Lambert said he was concerned taxpayers had not
received sufficient notice to respond to the proposal. He said he felt the proposal
was equitable and allowed funds to be managed more appropriately.
Councilmember Saxton said she viewed the proposal as a tax increase. She said
City services were already subsidized by business taxes. She said she was concerned
about shifting this tax burden to businesses when they were already struggling. She
said she felt this decision would hurt the community and the City could lose thousands
of dollars in business donations.
Councilmember Buhler said the proposal would reduce resident garbage fees by $39
per container. He said he was concerned about the City's habit of imposing user fees
which were really taxes. He said user fees could not be claimed as a tax deduction. He
said he did not want to impose the tax but felt the Mayor's recommendation was fair
and equitable. He said the proposal was revenue neutral to the City.
(0 02-27)
#4. RE: Adopting an ordinance amending Salt Lake City Ordinance No. 32 of
2001, which approved, ratified and finalized the biennial budget of Salt Lake City,
Utah, including the employment staffing document, for Fiscal Years beginning July 1,
2001 and ending June 30, 2002 and beginning July 1, 2002 and ending June 30, 2003.
(Budget Amendment No. 7) See File M 02-4 for discussion. View Attachment
(B 02-1)
ACTION: Councilmember Christensen moved and Councilmember Turner seconded to adopt
Ordinance 30 of 2002, approving Salt Lake City' s fiscal year 2002-2003 budget, excluding
the budget for the Library Fund which was separately adopted, the employment staffing
document, all compensation plans and Memorandum of Understandings, and the Council
Legislative Intent Statements, which motion carried, all members voted aye.
a. Adopting Ordinance 31 of 2002, approving a Memorandum of Understanding between
Salt Lake City Corporation and Local 1004 of the American Federation of State, County
and Municipal Employees (AFSCME) representing the "100 Series" City employees, which
shall become effective on proper ratification and signature, or an ordinance
implementing a compensation plan.
(0 02-14)
b. Adopting Ordinance 32 of 2002, approving a Memorandum of Understanding between
Salt Lake City Corporation and Local 1004 of the American Federation of State, County
and Municipal Employees (AFSCME) representing the "200 Series" City employees, which
shall become effective on proper ratification and signature, or an ordinance
implementing a compensation plan.
(0 02-15)
c. Adopting Ordinance 33 of 2002, approving the Compensation Plan for "300 and 600
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Series" employees of Salt Lake City. (Professional employees)
(0 02-16)
d. Adopting Ordinance 34 of 2002, approving a Memorandum of Understanding between
Salt Lake City Corporation and Local 1645 of the International Association of
Firefighters representing the "400 Series" City employees, which shall become effective
on proper ratification and signature, or an ordinance implementing a compensation plan.
(0 02-17)
e. Adopting Ordinance 35 of 2002, appropriating necessary funds to implement, for
fiscal year 2002-2003, the provisions of the Memorandum of Understanding between the
City and the Salt Lake Police Association, International Union of Police Associations,
Local 75, AFL-CIO, representing the "500 Series" City employees dated on or about July
1, 2001.
(0 01-10)
f. Adopting Ordinance 36 of 2002, approving the Compensation Plan for "700 Series"
employees of Salt Lake City. (Regular part-time employees who perform essentially the
same duties of employees classified by the City as 100 and 200 Series employees and
work twenty or more but less than forty hours a week. )
(0 02-18)
g. Adopting Ordinance 37 of 2002, approving the Compensation Plan for "800 Series"
employees of Salt Lake City. (Employees covered by this plan shall be full-time
sergeants, lieutenants and captains in the City' s Police Department classified as 800
Series City employees. )
(0 02-19)
h. Adopting Ordinance 38 of 2002, approving the Compensation Plan for "900 Series"
employees of Salt Lake City. (Employees covered by this plan shall be full-time City
employees classified as 900 Series exempt Fire Department employees. )
(0 02-20)
i. Adopting Ordinance 39 of 2002, approving the Compensation Plan for Executive
Employees and Elected Officials of Salt Lake City.
(0 02-21)
j . Adopting Ordinance 40 of 2002, approving a Compensation Plan for Non-Classified
City Employees.
(0 02-22)
Legislative Intent Statements:
1. Funding of Governmental Immunity Reserves - It is the intent of the City Council
to support the Administration' s proposal to accumulate a reserve in the Governmental
Immunity Fund equal to three times the rolling average claim payout. (Attorney)
2. Encourage Safety and Accountability - It is the intent of the City Council that
the Administration considers adding more departmental accountability to the City's
loss control program that encourages and promotes safety. It is also the intent of the
City Council that the Council be provided with periodic reports on losses by
departments. (Attorney)
3. Home-Buyer Incentive Program - It is the intent of the City Council that a
proposal be prepared and submitted to the Council for consideration regarding the
development and implementation of a home-buyer incentive program for City employees
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based on programs offered by other cities and organizations, in collaboration with and
in addition to Federal programs or opportunities. (Management Services)
4. Constituent Tracking System - It is the intent of the City Council that the
Administration investigates the feasibility of a customer service/work order tracking
system. (Management Services)
5. National League of Cities Conference - It is the intent of the City Council that
the Administration develops a budget and staffing plan to address the impact of the
National League of Cities Conference to be held in Salt Lake City. The plan should be
presented to the Council no later than October 2, 2001 and include the City' s host
duties, anticipated staffing, benefits associated with hosting the conference,
estimated expenses to be incurred by Salt Lake City, a proposal to fund the expenses,
and a comparison of anticipated expenses in respect to anticipated revenues.
6. Channel 71 - It is the intent of the City Council that the Administration uses
Channel 71 to promote City programs and functions including those events sponsored by
other organizations that receive City financial support. More emphasis should be
placed on making the promotional segments more dynamic and interesting. Further, it
is the intent of the City Council that the Administration explore opportunities for
partnering with schools in this endeavor. (Management Services)
7. Water Fund - It is the intent of the City Council that the Department of Public
Utilities continues developing secondary water systems for parks and golf courses and
considers including a secondary parallel water system in new developments within the
Northwest Quadrant. (Public Utilities)
8. Street Reconstruction - It is the intent of the City Council that local street
reconstruction be funded within the Capital Improvement Program (CIP) on an annual
basis in accordance with the Council's adopted Five-Year CIP Plan. (Management
Services)
9. Set Aside Money for Severance Pay - It is the intent of the City Council that
the Administration sets aside a portion of severance pay that is estimated to eventually
be paid on historical experience or other factors. These moneys should be expensed in
the years accrued and recorded as fund liabilities. (Management Services)
10. Biennial Budget Submission - It is the intent of the City Council that the
Administration presents a biennial budget that is balanced in both fiscal years using
one-time funds for one-time expenses, with no less than nine percent of ongoing General
Fund revenues invested annually in the Capital Improvement Program fund. It is further
the intent of the City Council to maintain a healthy fund balance of at least 10% of
General Fund revenue. Finally, it is the intent of the City Council that the
Administration presents comprehensive budget information to the City Council by the
first Tuesday in May of the current fiscal year regarding the second fiscal year of a
biennial budget. (Management Services)
11. Fiscal Note on Proposed CIP Projects - It is the intent of the City Council that
the Administration provides the Council with a fiscal note on proposed capital
improvement projects that require additional ongoing operations and maintenance (new
parks, additional buildings, etc. ) . (Management Services)
12. Submission Format for Proposed CIP Projects - It is the intent of the City
Council that information relating to proposed Capital Improvement Program projects be
submitted in a format similar to that of the comprehensive CDBG reports, including all
applications, CIP Citizen Board recommendations, and the Mayor's final CIP
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recommendations. (Management Services)
13. CIP Budget - It is the intent of the City Council that the Administration submits
the Capital Improvement Program budget at least thirty days in advance of the General
Fund budget to allow ample time for review, and to ensure that the Council' s policy of
9% of ongoing revenue is followed. (Management Services)
14. Street Lighting District - It is the intent of the City Council that the
Administration briefs the Council regarding the possibility of using accumulated
reserves in the street lighting districts for converting assessment districts to the
privately-owned streetlight program (at the option of the neighborhood) , for upgrading
streetlights to more decorative residential oriented lighting, or for reducing
assessments to property owners. (Community and Economic Development)
15. Radio-Reading Water Meter Pilot Program - It is the intent of the City Council
that the Administration briefs the Council on the effectiveness of the radio-reading
water meter pilot program after approximately 4, 000 hard-to-read meters are replaced
with radio reading devices and the Administration calculates the cost versus the
benefits of the program including long-term benefits. (Public Utilities)
16. Grant Writing Team - It is the intent of the City Council that the Administration
evaluates creating a centralized grant writing function that includes all General Fund
employees who perform grant writing duties. (Management Services)
17. Community Education in the Fire Department - It is the intent of the City Council
that the Administration explores the feasibility of training non-sworn civilian staff
or volunteers to perform community education services to Salt Lake City schools. (Fire
Department)
18. Economic Development Corporation of Utah (EDCU) - It is the intent of the City
Council that the Administration coordinates with the Economic Development Corporation
of Utah to provide semiannual written information to the Council regarding the
accomplishments of EDCU that benefits to Salt Lake City. (Community and Economic
Development)
19. Impacts of Special Events - It is the intent of the City Council that the
Administration explores the feasibility of charging reimbursement fees for the use of
police officers or other City services at special events where a fee is being charged
to participants, and in other circumstances as appropriate. (Management Services)
20. Golf Program - It is the intent of the City Council that the Administration
briefs the Council during a Work Session meeting in September on the marketing plans
for the golf program, including the new incentives created during the fiscal year 2001-
02 budget process. (Public Services)
21. Emergency Response Employees - It is the intent of the City Council that the
Administration present options to the Council regarding a requirement that, as a
condition of employment, any emergency-response personnel hired after August 31, 2001
be required to live within a 10-mile radius of the City & County Building. (Management
Services)
22. Semiannual Reports on the Status of Legislative Intent Statements and Action
Items - It is the intent of the City Council that the Administration provides semiannual
reports regarding the status of all active legislative intent statements (including
unresolved statements from previous years and statements adopted outside the official
budget process) and all active legislative action items.
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23. Funding of Compensation Liability - It is the intent of the City Council that
the Administration work with the Council to begin to accumulate a reserve in a separate
fund or account to fund the City' s accrued compensation liability for vacation and
other payments that employees may receive upon retirement. Further, it is the Council's
intent that the Administration provide estimates on the potential annual financial
impact for the next ten or more years.
24. Retirement Payouts - It is the intent of the City Council that the Administration
consistently budget for payments of vacation leave and other retirement payouts. The
Administration should consider budgeting for these payments in a separate fund or
account rather than requiring departments to leave positions vacant or otherwise make
cuts in operations to finance these payments.
25. Overtime within the Police Department - It is the intent of the City Council
that the Police Department make every effort to keep within its overtime budget
($716,000 for fiscal year 2002-2003) and submit a written report to the Council
quarterly on actual overtime incurred and steps taken to reduce reliance on overtime.
Specifically, the Council requests that the Administration complete a detailed analysis
on approaches to reduce overtime. This analysis should include but not be limited to:
a. All options to reduce the number of vacant positions (i.e. hiring officers more
frequently;
b. All options of workforce scheduling;
c. Opportunities to anticipate and accommodate the natural and consistent level of
turnover that occurs in the initial months after hiring (including the potential to
train more officers than the actual number of positions available) ;
d. Ways in which the Legislative Branch could help address the issue, including the
potential of adding positions to allow the Police Department to take approaches as
outlined in item "c" above.
e. The extent to which the Police Department believes it is beneficial to use
overtime in place of regular full-time employees in order to manage costs (expenses
for cars, equipment, benefits vs. overtime pay)
f. The extent to which holding positions open and using overtime could have a
service level impact or policy impact.
26. Overtime within the Fire Department - It is the intent of the City Council that
the Fire Department continue to take measures to reduce the reliance on overtime and
submit quarterly reports to the Council outlining total amount spent for constant
staffing at a straight-time rate and amount spent at an overtime rate.
27. Parking Meter Collection - It is the intent of the City Council that the
Administration consider collecting parking meter revenue using bonded agencies or
employees rather than paying overtime rates.
28. Volunteers - It is the intent of the City Council that the Administration
investigates ways to expand the use of volunteers and/or retired personnel for providing
City services.
29. Process Service - It is the intent of the City Council that the Department of
Management Services investigates or tests the service of documents using mail similar
to the success reported by the City Prosecutor.
30. Grant Writing Team - It is the intent of the City Council that the Administration
completes the centralization of the grant writing function by transferring any
remaining grant writer positions to the central team in the Department of Management
Services. Further, it is the Council' s intent that the Administration provide a
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quarterly report on the grants submitted and grants received.
31. Grant Monitoring - It is the intent of the City Council that the Administration
confirm that the grant application and the grant monitoring/management function are
appropriately separated in different divisions, to ensure that the grant monitoring
and management is conducted by individuals other than those submitting the grants.
Further, it is the Council's intent that all grants and requests for funding be tracked
in a central location to ensure that the requests are consistent with the City's
policies, and to ensure that the applications are submitted in a manner that leaves
the City maximum flexibility in determining how the grants will be used. Further, it
is the Council' s intent that the Administration provide a quarterly accounting of grant
monies received and the specific manner in which they were spent.
32. Economic Development Promotion - It is the intent of the City Council that the
Administration coordinate economic promotion with other entities that provide these
services. The Council requests a written report on the overall economic development
activities including the Economic Development Corporation of Utah (EDCU) , the State
Department of Community and Economic Development, the Salt Lake Chamber of Commerce,
the Downtown Alliance and the City's Department of Community and Economic Development.
The Council urges the Administration to review the funding formula and staffing needs
of the EDCU and report the findings to the Council.
33. Impacts of Special Events - It is the intent of the City Council that the
Administration continue to explore the feasibility of charging reimbursement fees for
the use of police officers or other City services at special events where a fee is
being charged to participants and in other circumstances as appropriate. The Council
requests a quarterly report listing special events approved by the City, including
police and other City services that are provided. The listing should include:
a. Services provided for which a fee was charged, and the amount of the fee;
b. The actual cost of the service to the City;
c. Services provided for which no fee was charged;
d. Other relevant information.
Further, the Council requests a listing of special City services provided for events
that do not require a permit, including large gatherings at established venues. In
approving this Legislative Intent the Council is not expressing opposition to special
events, but is seeking more information with which to consider policy options.
34. Speed Boards - It is the intent of the City Council that all seven speed boards
be placed on City streets at least five days per week from 6:30 a.m. to 7:30 p.m.
(except when boards are out of service waiting for parts or otherwise not available) .
It is the intent of the Council that the Administration consider contracting for this
service.
35. Privatization of the City' s Impound Lot Operations - It is the intent of the
City Council that the request for proposals to privatize the impound lot operations be
broad enough to allow existing employees to independently of the City, bid as a group,
if they so desire.
36. Engineering Costs - It is the intent of the City Council that the cost of
engineers and architects within the Department of Public Services be more fully
allocated to capital improvement projects. The Council requests that the
Administration provide a quarterly report to the Council regarding the costs that were
allocated compared to total costs.
#5. RE: Adopting an ordinance amending Salt Lake City Ordinance No. 43 of
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2001, which adopted the rate of tax levy upon all real and personal property within
Salt Lake City made taxable by law for the fiscal years 2001-2002 and 2002-2003.
ACTION: Councilmember Christensen moved and Councilmember Jergensen seconded to adopt
Ordinance 41 of 2002, establishing Salt Lake City' s certified property tax rate upon
all real and personal property within Salt Lake City made taxable by law for fiscal
year commencing July 1, 2002 and ending June 30, 2003, including judgment levies, as
follows: 1)General Fund: .003911 (certified rate with Urban Forestry/Street Sweeping) ,
2)Library Fund: .000755, 3)General Obligation Bonds for Block 37: .000546, 4) Judgment
Levies: General Property - .000043, G.O. Property - .000006, and Library - .000006,
which motion carried, all members voted aye, except Councilmember Saxton who voted
nay.
DISCUSSION: Councilmember Saxton asked if the forestry property tax increase
was included. Councilmember Buhler said yes. He said a truth-in-taxation hearing
would be scheduled for August 7, 2002.
(0 02-24)
#6. RE: Adopting an ordinance amending Section 12.56.210, Salt Lake City
Code, relating to parking meters special use conditions and fees; and amending Section
14.12.130 relating to removal of parking meters.
ACTION: Councilmember Jergensen moved and Councilmember Love seconded to adopt
Ordinance 42 of 2002, which motion carried, all members voted aye.
DISCUSSION: Councilmember Saxton said this issue dealt with the Administration' s
insight for increasing bagged meter fees. She said a mechanism was needed to reimburse
businesses which were adversely affected with street closures. She said any gains the
City received from closures needed to be given to those businesses.
Councilmember Christensen said he understood applicants were subject to a $50
per day fee. Ms. Gust-Jenson said that was correct. She said the fee was designed to
minimize user impact on the area. Councilmember Christensen said he felt this was an
issue the City needed to monitor. He said he was concerned about the fee becoming a
deterrent when construction projects required more than a year to complete.
Councilmember Buhler asked about the budget impact if the item was not passed. Mr.
Sears said the City would lose $100,000 in projected revenue.
Councilmember Saxton said bagged meters were an inconvenience to the public and
there needed to be a substantial cost associated with the permit. She said meters
where bagged for extended periods of time even when the space was not being used.
Councilmember Jergensen said if the City was concerned about parking, the issues
relating to bagged meters needed to be addressed.
(0 02-23)
#7. RE: Adopting an ordinance enacting Section 12.56.325, Salt Lake City
Code, relating to loading zones and restricted parking - special use conditions and
fees.
ACTION: Councilmember Love moved and Councilmember Turner seconded to adopt Ordinance
43 of 2002, which motion carried, all members voted aye.
(0 02-25)
#8. RE: Adopting an ordinance adopting the final budget for the Library Fund
of Salt Lake City, Utah for fiscal year 2002-2003.
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ACTION: Councilmember Turner moved and Councilmember Saxton seconded to adopt Ordinance
44 of 2002, which motion carried, all members voted aye.
(B 02-3)
CONSENT
ACTION: Councilmember Jergensen moved and Councilmember Christensen seconded to
approve the Consent Agenda, which motion carried, all members voted aye.
#1. RE: Approving the re-appointment of Tony Caputo to the Business Advisory Board
for a term extending through December 26, 2005.
(I 02-16)
The meeting adjourned at 8:28 p.m.
sc
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