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06/05/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 The City Council met in Work Session on Tuesday, June 5, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Derek Kitchen, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, and Amy Fowler. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Patrick Leary, Mayor' s Chief of Staff; Rusty Vetter, Deputy City Attorney; Jaysen Oldroyd, Senior City Attorney; Nick Tarbet, Council Senior Public Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Allison Rowland, Council Public Policy Analyst; Melissa Jensen, Housing and Neighborhood Development Director; Mary Beth Thompson, Finance Director; John Vuyk, Budget Director; Benjamin Luedtke, Council Public Policy Analyst; Russell Weeks, Council Senior Advisor; Kira Luke, Council Policy & Budget Analyst; Nick Norris, Planning Director; David Gellner, Principal Planner; Lisa Shaffer, Public Services Director; Daniel Echeverria, Senior Planner; Todd Reeder, Housing Development Program Specialist; Kristin Riker, Deputy Director of Public Lands; Denise Sorensen, Financial Analyst; Isaac Astill, Fleet Management Division Director; Jonathan Larsen, Transportation Division Director; Julianne Sabula, Transit Program Manager; Scott Crandall, Deputy City Recorder; and Cindi Mansell, City Recorder. Others Present: Peter Carroon, Developer; and Lisa Arnett, Prescott Muir Architect. Council Members Mendenhall and Wharton conducted the meeting. The meeting was called to order at 1 : 09 p.m. AGENDA ITEMS #1 . RECEIVE A WRITTEN BRIEFING ABOUT THE PROPOSED BUDGET FOR THE OFFICE OF THE SALT LAKE CITY ATTORNEY FOR FISCAL YEAR 2018- 19 . View Attachments Written Briefing Only. #2 . RECEIVE A WRITTEN BRIEFING ABOUT A RESOLUTION REQUESTING THE GOVERNOR' S OFFICE OF ENERGY DEVELOPMENT TO ADMINISTER THE C- 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 PACE PROGRAM WITHIN THE CITY. C-PACE enables commercial and industrial property owners to obtain financing for energy efficiency improvements. Financing is secured through liens on the properties to which improvements are made. The program would be conducted in accordance with the proposed participation agreement. View Attachments Written Briefing Only. #3 . 3:54:51PM RECEIVE A BRIEFING ABOUT AN ORDINANCE THAT WOULD REZONE THE NORTHERN-MOST 100 FEET OF THE PROPERTY LOCATED AT 475 SOUTH 300 EAST FROM PUBLIC LAND (PL-2) TO TRANSIT STATION AREA- URBAN CENTER-CORE (TSA-UC-C) PURSUANT TO PETITION NO. PLNPCM2017- 00773. The rezone would enable the City to: 1 . Make the zoning of this 100-foot section consistent with the zoning of the property to the north so that it could be sold with the land north of the People's Way to a private developer (the associated private development was proposed to be nine stories in height and include ground floor commercial spaces with 288 residential units above) . 2. Activate the mid-block "People's Way" through the use of food trucks and outdoor dining, both of which are currently prohibited by the PL-2 zoning district. View Attachments Nick Tarbet, Nick Norris, and Daniel Echeverria briefed the Council with attachments . Councilmember Rogers inquired as to who would benefit from the People' s Way proposal (Library Square, food trucks, or developers) . Mr. Echeverria said the thought was to offer opportunity for increased activity or interaction. He said the property owner appreciated the food truck concept and it would also offer the option for outdoor dining. #4 . 1:09:46PM RECEIVE A BRIEFING ABOUT A PROPOSED ORDINANCE REZONING A PARCEL AT 1316 DOWNINGTON AVENUE FROM R-1/7, 000 SINGLE- FAMILY RESIDENTIAL DISTRICT TO RMF-30 LOW DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT PURSUANT TO PETITION NO. PLNPCM2017-00487. The zoning change would allow the property owner to construct a three-unit townhome project on the site. There are currently two duplexes on the site that would be demolished. View Attachments Nick Tarbet, David Gellner, and Nick Norris briefed the Council with attachments . Mr. Gellner provided background on the existing structures that were currently abandoned. He said this 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 action would provide for a three-unit complex to be built. Council Members Luke and Fowler expressed support for the application and design for this parcel that had been a problem area. Discussion followed regarding the current inhabitable structures and the intended rebuild. Mr. Gellner said although those could potentially be rebuilt, there were easement issues discovered and the intent was to raise those and rebuild away from the easement area. Applicant Peter Carroon and Architect Lisa Arnett addressed the Council regarding the proposed rezone. Mr. Carroon said the site had been vacant for decades (30 years or more) , rehab would be difficult (most likely not preferable by area residents) , and the three individual single family residences should be preferable to the area. He said the Planning Commission and Sugarhouse Community Council both rendered approvals . He said there was concern about Westminster College students residing in the area and building height that would be an issue because zoning requirements had been met. Finally, Mr. Carroon said repairing the riparian corridor would be positive, one unit located on a storm drain easement would be removed (originally the proposal was four units now reduced to three) , and each would include two car garages plus driveway parking so as not to render any on-street parking issues . #5 . 3:57:42 PM RECEIVE A BRIEFING ABOUT THE CITY' S CAPITAL IMPROVEMENT PROJECTS (CIP) . This involves the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Benjamin Luedtke, Mary Beth Thompson, Melissa Jensen, Todd Reeder, and Kristin Riker briefed the Council with new attachments and a Power Point presentation. Ms . Jensen described ongoing cleanup to compile one consolidated project listing. Mr. Reeder provided an overview of the CIP Program; including updates to the process, funding information for FY 18-19 projects, CIP log overview, adopting debt service/obligation portion of CIP for budget, and late summer' s review of CIP projects to allocate funding. He referenced key terms, capital assets, guiding documents, maintenance, timeline, process updates, Community Development Capital Improvement Project Board improvements, funding requests, sources/uses/recommendations, $28, 040, 328 total funding for Program, General Fund Transfer, Impact Fee Projects, 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 Impact Fee balance/refunds, maintenance projects, CIP 2018-19 funding recap, and the overall ongoing process . Discussion followed regarding amendments with regards to the Northwest Quadrant, with Councilmember Fowler expressing concern projects were included on the Capital Facilities Plan as well as the Capital Improvements Plan (8 of 49) . She said there was need to determine priorities when some were not included on the Facilities Plan and whether the Council needed to consider these now when there were millions needed in order to even tackle deferred maintenance in infrastructure, parks, and other projects . Discussion followed regarding options to suspend newer projects and put funding in maintenance to start tackling the Capital Facilities Plan and deferred maintenance. She said the debt would then fall off and projects reconsidered when there was extra money. Inquiry was raised regarding understanding parts/projects that could be transferred (from one plan to another/not both) . Ms . Jensen explained the Facilities Asset Management Plan was not the same as the Capital Facilities Plan. She said Staff intended to bring the full version of the plan to the Council in the fall that would include the list of all projects/any desired projects versus true need/distinction. She said there was need for an evaluation tool mechanism to determine how to fund the plans . She said it would include a huge constituent component, including how the policy would guide decisions, as well as the Council' s role. Ms . Bruno offered clarification by stating there had been significant policy guidance in terms of debt management and goals but it came down to there not being enough money. Councilmember Luke reminded the Council that any project funded would then require ongoing maintenance funds (including grants, matching funds, and/or donations) . Concern was expressed regarding costs for a new downtown park when the City could not even maintain its existing parks . Comment was made regarding the need to include maintenance costs from a project inception. Ms . Riker provided background information on the downtown park project. She said the current status included a nice parcel being considered and said Staff would have to return to request funding. Mr. Luedtke said there was one project in the log that was time sensitive and could not wait until the Council went through project level funding (700 South/4800 West/industrial new bridge) . He said that project would require approval with the budget if the 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 Council wanted it to be eligible and receive matching funds . #6. 4:35:06 PM RECEIVE A BRIEFING ABOUT THE PROPOSED FLEET BUDGET FOR FISCAL YEAR 2018-2019. This provides vehicles, fuel, and vehicle maintenance and repair services for all City departments. View Attachments Benjamin Luedtke, Lisa Shaffer, Denise Sorenson, and Isaac Astill briefed the Council with attachments and a Power Point presentation. Ms . Shaffer explained Staff continued to look for efficiencies, but without a large infusion of cash this problem would continue . She said funding for replacement had stayed the same since 2006 and yet the maintenance budget had tripled in the same amount of time . She clarified Staff made decisions to fund maintenance over replacement out of necessity. Mr. Astill provided background and said new vehicle purchases were cleaner, more efficient, and less expensive to maintain. He reviewed asset value by division, maintenance costs by division, funding history with inflationary impact, proposed budget and detailed maintenance budget . He said accidents and being self- insured were depleting the fleet, lease agreements had been shortened and moved to all cash purchases for high risk vehicles, and the 50 additional police vehicles were being distributed as they were ready. Discussion followed regarding the proposed 10-year plan, with Councilmember Johnston stating the accurate rate of inflation should be included. Mr. Astill said Fleet was spending $1, 000, 000 each year for the insurance fund that could be used for replacement or replenishment. He said there were options for insuring high risk vehicles outside of the self-insurer. Ms . Shaffer said that had not been done before because budget priorities had historically been unknown and all Staff had was the budget amount allocated. Further discussion followed regarding insurance coverages or options, with Ms . Bruno inquiring whether investigation had been undertaken as to cost savings associated with insurance options . She said there were reasons why it had made sense to self-insure rather than purchase insurance but such a request could be added in the form of a Legislative Intent. She said there had been instances wherein Risk Management had purchased outside insurance for limited category/emergency vehicles . Ms . Shaffer said Staff would be happy to explore options . 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 #7 . 4:57:13PM RECEIVE A BRIEFING ABOUT THE CITY' S FUNDING NEEDS AND REVENUE OPTIONS, FOCUSING MOST ON THE RECENTLY-APPROVED 0 .5 PERCENT SALES TAX INCREASE. New revenue from the sales tax increase could be used toward streets maintenance, transit, neighborhood safety, and affordable housing. The Council's discussion may include exploring options to formally tie sales tax expenditures to specific projects and ensure accountability, public engagement options for the sales tax and future General Obligation Bond discussions, among other things. View Attachments Jennifer Bruno, Mary Beth Thompson, Kira Luke, Benjamin Luedtke, Russell Weeks, Jonathan Larsen, Julianne Sabula, and Lehua Weaver briefed the Council with updated attachments . Ms . Luke provided background on projected costs pertaining to routes potentially funded by the sales tax increase; she outlined the projects, needs, public engagement and future considerations . She said Staff had identified three options to implement contingency: placing funds into an unallocated account until the next round of CIP; request Administration place funds in a budget amendment; or authorize the Roadway Selection Committee to expend funds as they were received. Ms . Weaver said the issue would be how quickly the Council wanted funds spent and the oversight involved. Discussion followed regarding the options . Councilmember Luke said he preferred the first option. Councilmember Fowler said she preferred the second because that option still allowed for accountability and oversight yet projects could be done quicker if necessary. She said the Council should be clear about following a priority list and make sure it was available and equitable . Councilmember Kitchen said he would agree with the option to process and prioritize as they heard from various communities . Inquiry was raised as to the likelihood of not having excess funds, with Ms . Thompson stating the City would not receive the sales tax until the end of August. She said Staff could calculate a 60-day projection, but would not know until after the end of the fiscal year. Ms . Bruno said this was a new type of sales tax so cities were making assumptions/estimates/categories of application; the revenue trajectory would be revealed within the first few months . Ms . Thompson said Staff could provide quarterly updates to the Council (make decisions/return with a budget amendment) . A 6-0 unanimous Straw Poll was taken to approve the first 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 option placing funds into an unallocated account until the next round of CIP/budgeting process . Councilmember Mendenhall was absent for the vote. Discussion followed regarding the need to monitor revenues throughout the year on a regular basis (potentially quarterly) and making recommendations should projects fall short (i .e . haircut concept) . The Council discussed grappling with forming a plan and financial controls, etc. Councilmember Rogers expressed concern with interlocal agreements being established and funding potentially not realized. Ms . Luke addressed the project allocation details from Transportation with updated numbers on the proposed routes . Mr. Weeks referenced the four tables (two pages) with proposed budget for ramp-up (Mayor' s recommended) totaling $5, 300, 000; typical phase 1 annual (includes trips to transit, 200 S . , 900 S . , 2100 S . at minimum) totaling $8, 000, 000; typical phase 1 annual (includes trips to transit, 1000 N. , 600 N. , 200 S . , 900 S . , 2100 S . at minimum) totaling $12, 425, 000; and typical phase 1 annual (includes trips to transit, 1000 N. , 600 N. , 200 S . , 400 S . , 900 S . , 2100 S . at minimum) totaling $19, 855, 000 . Mr. Larsen addressed the trips in transit areas and said these were outlined within the Transportation Master Plan. He said the plan included an aggressive timeline with 4-5 years before Phase 1 was fully up and running. Ms . Sabula said it would depend on what had been previously implemented on the frequent transit network (gaps to be filled) . Mr. Weeks said he understood the Council considered Phase 1 to include the routes as outlined plus increased service to 400 South. Councilmember Rogers said even though only certain bus routes would come on line in the first couple years, there were still other programs to be implemented that would beneficially span across the City. Ms . Luke said Staff had created a draft motion to fund Transit subject to specific contingencies totaling $5, 289, 492 for the first fiscal year of Phase 1 of the projects proposed by the Mayor, contingent on a contract and Interlocal Agreement that served the Council' s identified objectives . Councilmember Rogers said table 3 was the closest (in his mind) , and 400 South could be assessed after that if there were funding. He expressed concern with a motion referencing a table without funding to match and 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 expectations that might be disappointed. He suggested budget and timeline were different than adopting an actual table . Staff indicated they would finesse the wording in preparation for budget adoption. A 6-0 Straw Poll was conducted to approve funding for Transit subject to specific contingencies in the amount of $5, 289, 492 for the first fiscal year of Phase 1 projects as proposed by the Mayor that served the Council' s identified objectives and including the change in project order to include 400 South last. Councilmember Mendenhall was absent for the vote. Discussion followed regarding housing, with Councilmember Fowler stating she wanted to see language on a policy statement surrounding surplus land. Discussion followed regarding content and context, with Mr. Luedtke stating Staff planned to include a Legislative Intent for surplus land to be an interim study item/preliminary surplus list to be provided and to include a follow-up discussion with Administration. Ms . Luke inquired if the Council wanted to make changes to the $400, 000 proposed for creating an expedited process/fee waiver reimbursements . Mr. Luedtke said Councilmember Mendenhall had previously suggested using some of that proposed funding for Census Coordinators to take it down to $320, 000 and pulling it off the unresolved issues list. A 6-0 Straw Poll was conducted to remove $80, 000 from the expedited process/fee waiver to allocate towards a full-time Census Coordinator. Councilmember Mendenhall was absent for the vote. Discussion followed regarding Public Safety and the current allocation of $5, 983, 187 . Councilmember Johnston said he wanted to hear rationale from the Police relative to bike patrol (volunteers versus full time officers) . The suggestion was offered to require return with a report or justification to include why some patrol was only funded through August before placing contingency on funding. Councilmember Luke said he would propose a contingency on the 27 officers versus 50 . Councilmember Fowler discussed Public Safety or pulling from the $858, 000 to provide for the two civilian positions for the Fire Department as part of that neighborhood safety theory. Ms . Weaver suggested utilizing the remaining $320, 000 from the Housing/expedited processing for Public Safety needs . Councilmember Fowler suggested Staff return with more 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 information on those positions and where they were currently at. She encouraged a broader safety discussion and what neighborhood safety really looked like (i .e. not just police officers on the ground) . Mr. Luedtke provided a police staffing update . Councilmember Mendenhall discussed potential benefits and expressed concern regarding depletion of the entire Housing/expedited processing fund. Discussion followed regarding Streets, The Downtown Ambassador Program, and The Public Perception Study. Councilmember Mendenhall said The Downtown Ambassador Program had been good partners in the downtown business community. Councilmember Johnston said the Police Department conducted a survey via telephone; he inquired if these two were for the same purpose . Mr. Luedtke said the Police Department was already doing the telephone survey where the Citizen Survey would entail a more robust approach. Councilmember Mendenhall suggested utilizing funding for the Citizens Survey to also cover the Public Perception study (increase outreach) . Ms . Gust-Jenson said Director Reberg was going to check with the firm that conducted the previous study (contracted) to determine approach for a Citizens Survey and Staff could check with Finance and Administration. #8. DINNER BREAK. #9. 1:17:04 PM RECEIVE A BRIEFING ABOUT UNRESOLVED ISSUES RELATING TO THE 2018-2019 BUDGET INCLUDING LEGISLATIVE INTENTS . View Attachments Cindy Gust-Jenson, Jennifer Bruno, Lehua Weaver, Allison Rowland, David Litvack, Mary Beth Thompson, Lisa Shaffer, and Benjamin Luedtke briefed the Council with attachments . Ms . Bruno referenced a chart of unresolved items that could be discussed or voted upon. She said Parks and Open Space unfunded maintenance had been included and property tax new growth numbers came in higher than anticipated ($619, 000) . She referenced items that needed further discussion, illustrative chart of proposed budget adjustments, and the list of potential legislative intents, contingent appropriation, or interim study items . The Council discussed Golf and Staff questions relative to the budget proposal (rather than the entirety of the Golf situation) . Ms . Gust-Jenson said there was confusion about a group of private individuals interested in going forward to see if Wingpointe could remain open and operating; she clarified this was a private group 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 and no City funding would be requested (not managed/entirely separate) . Inquiry was raised regarding Energy Services Companies (ESCO) debt service (not transfer to Parks but one-time funding instead) . Councilmember Mendenhall inquired about including or excluding the Energy Services (ESCO) operations and/or water. Further discussion followed regarding whether or not to change the Golf Enterprise Fund Model to include regular General Fund investment or allow the one-time subsidy transfer to the Parks Department. Ms . Thompson recommended placement in the General Fund to pursue bonding for all ESCO accounts into one bond. She said she could return with information regarding consolidation of four individual ESCO bonds into one sales tax bond payment to be paid for by General Fund. Ms . Bruno said a way around having General Fund pay the full amount would depend on policy direction of the Council if they wanted a portion of the Golf Fund to keep paying. Councilmember Johnston expressed concern about funds management and tracking for this type of consolidation. Ms . Thompson suggested a one-time funding into the Golf Fund to cover the ESCO, retain those in that location, and return later in the year with a proposal . A 6-1 Straw Poll was conducted to approve the $435, 000 subsidy amount for operations as proposed by the Mayor' s budget from the General Fund to Golf in a one-time exception allowing vetting of alternative management/operations options and ensure addressing those issues were a priority for the Council (not to transfer the ESCO to the General Fund at this time) . Councilmember Kitchen was not in support. Ms . Bruno said the subsidy was smaller because the Golf Fund was using the $1 per round Golf CIP funds to offset the FY 19 operations deficit (remainder offset by General Fund loan) . She inquired if the Council wanted clarification or intent for future tracking. Discussion followed regarding the original intent of that fee (capital improvements for golf) , reviewing funds generated by that fee, whether ESCO would qualify as a capital improvement that could be paid for with the fee, and other budgeting options . Ms . Shaffer said the $1 was intended for CIP and not operations but there were strategic reasons for changing this budget. She discussed strategy to keep the Golf Fund balanced until it could 18 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 realize more diversified revenue streams . A 5-2 Straw Poll was conducted in support of the original intent for the $1 fee continuing to be directed towards capital improvements and not operational costs for the Golf Enterprise Fund. Council Members Fowler and Rogers were not in support. Ms . Bruno said the Council could clarify how these discussions of vetting different business models would be important (determined by priority and importance) . She encouraged the Council to think about the conversations and whether to include the entire body or a subcommittee initially. Councilmember Luke said the full body did not have time to consider this type of laborious process/details . He said last time there was not buy-in from the rest of the Council on the endorsement of the subcommittee and if this route was decided, there should be consideration for the subcommittee to be empowered to negotiate and make actual decisions . The Council discussed the parking ticket revenue adjustment of $1, 000, 000 . Discussion included the need for more realistic accounting and forecasting, potential to make this allocation conditional/one-time with the understanding for Administration to come forward with a realistic revenue structure based on actual numbers versus estimated, suggestion of actual or averages of last three years, definition of realistic, etc. Clarification was offered that staffing had actually contributed to issues . Ms . Bruno said there was interest in both branches to change the unsuccessful current practice to something more realistic. A unanimous Straw Poll was conducted in approval of the parking ticket revenue adjustment in the amount of $1, 000, 000 to include the condition/understanding in the next budget year, Administration would come forward with revenue structure based on actual numbers received in FY 2019 . The Council considered the Fire Department budget funding in the amount of $205, 000 for the Community Health Care Paramedic and Public Education Specialist positions . Ms . Bruno said Staff drafted a legislative intent related to the Medical Response Team evaluation. Discussion followed regarding location being stationed at the Public Safety Building, placement, what responding to, not part of the Medical Response Team, and to provide public outreach, 18 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 training, and education benefits . Councilmember Mendenhall expressed concern this was much like the 4th Street Clinic (shelter outreach) and suggested overlap between this and the Health Department or other partnership efforts . She said she preferred to fund the Census Coordinator position in effort to facilitate collection of additional funds for the City or unfunded parks . Further discussion followed regarding Fire Department funding needs and the need to support their programs . The Council discussed these positions versus Park Rangers or Patrol Officers and the need to determine a priority approach for the many needs . Councilmember Johnston expressed concern regarding a priority being fund balance. Discussion followed regarding the Census Coordinator position funding (cost unknown) , changing needs, work just beginning with much more to come to gear up for 2020, and potential for contingent appropriation. Discussion followed regarding the additional funding request from the Salt Lake Legal Defender Association (SLLDA) . Councilmember Fowler disclosed that she worked for SLLDA and would need to recuse herself from this discussion. A 4-1 Straw Poll was conducted in approval of allocating $50, 000 ($22, 000 adjustment remaining/$27, 000 Fund Balance) for the SLLDA to alleviate caseload increase (Finance to work with SLLDA to track/verify data trends) . Councilmember Johnston was opposed; Council Members Fowler (recused) and Kitchen were not present for the vote. The Council considered funding requests for Ground Transportation "Secret Shopper" Program, Downtown Alliance "Safety Ambassador" additional funding, Buddy Benches for Elementary Schools, Gilgal Easement, funding for neighborhood initiatives around Paramount Homeless Resource Center (HRC) site, Open Gov, and the Bi-Annual Citizen Survey (to include Councilmember input on questions asked) . Councilmember Mendenhall requested Staff consider alternative funding sources to address critical infrastructure needs surrounding the Paramount site. Councilmember Rogers addressed the potential new Redevelopment Agency (RDA) State Street Project Area and said he would like to see Administration work with Public Services, Economic Development, RDA, and other departments to return to the Council with a package for supporting community and infrastructure needs . 18 - 12 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 Mr. Litvack discussed a group formed to consider small area strategies in combination with departments and divisions . He said consideration was being given to a Request-for-Proposal (RFP) to assist in these coordinating efforts . The Council requested solid numbers for those projects in half-mile radius for potential consideration in the CIP process in August. A unanimous Straw Poll was conducted in favor of soliciting matching funds (sponsors, donation, and potential corporate donation directly to schools) relative to the Buddy Benches and Gilgal Easement. Discussion followed regarding the $100, 000 funding request to provide for evaluation of fencing or other systems for off-leash dog areas, including a big picture discussion of Parks resources and uses . Discussion followed regarding the funding amount, encouraging citizen input/involvement, identifying pilot projects, Public Services completing framework for priority next year, etc. Councilmember Luke said he heard many positives regarding the Wasatch Hollow Project and if that were a Council priority, that project should be considered as a successful model . Ms . Shaffer further addressed fencing, maintenance, and current institution of four timed off-leash areas that had received far more positive feedback. She said all four trial areas were now permanent . Councilmember Wharton said he would reduce the funding request to $50, 000 . The Council discussed Justice Court Judge compensation salary increases and the market average scenarios . Further discussion followed regarding unfunded maintenance for Parks and Open Space ($445, 972) . Ms . Shaffer provided clarification and reference to the Staff report . She said that amount would not include the three full-time employees to maintain those spaces (122 acres) . Discussion followed regarding the CIP being overloaded with more needs than funding, with Ms . Gust- Jenson stating maintenance was not CIP eligible. A 6-0 unanimous Straw Poll was conducted in favor of allocating a total of $579, 000 to provide for unfunded maintenance, equipment, and staffing for Parks and Open Spaces . Councilmember Kitchen was not present when the vote was taken. The Council took a brief break to address other business . 18 - 13 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 8:39:57PM The Council Work Session reconvened to conclude this agenda item. Ms . Bruno said information was received from Salt Lake County regarding the judgment levy (one time/one year property tax increase) and there was $91, 000 that must be reduced. She said the good news was that it was one-time. She said there were recent developments on clarification on exact amount of funding for salaries which resulted in $66, 250 in one-time savings . She said Staff suggested the savings be used to reduce the shortage. Councilmember Johnston said he did not want to use Fund Balance and would propose decrease funding for parks allocated by $27, 000 (the amount to be taken from Fund Balance) . Mr. Luedtke said the updated number would be $53, 000 to balance the budget. Ms . Bruno said Ms . Thompson indicated the three full-time employees that were part of Parks Maintenance would most likely not be hired for a few months and one could estimate approximate $30, 000 savings that could provide for the Bi-Annual Citizen Survey funding. Discussion followed regarding the amount necessary from Fund Balance. Ms . Bruno said Staff would work to finalize numbers and inform the Council . A 6-1 Straw Poll was conducted to accept everything funded to this point with the intent to pull $83, 000 from Fund Balance (to include funding the Bi-Annual Citizen Survey/questions about perception for safety) and to recommend Finance and Council Staff work together to form a final number (realizing all cost savings potential/recapture across the budget to be put towards Fund Balance debt) and return next week to finalize that number. Councilmember Johnston was opposed. Ms . Bruno said the option if not taking from Fund Balance would be to increase property taxes . She said changing the property tax rate on the night of budget adoption would be challenging and she would recommended (if there were not adequate funding) the Council either take from Fund Balance or make actual cuts . Discussion followed regarding Fund Balance utilization, with Councilmember Johnston stating he wanted to see the use of Fund Balance change for future budget considerations . #10 . 6:08:00PM INTERVIEW DAVID WARNOCK PRIOR TO CONSIDERING HIS APPOINTMENT TO THE CIVIL SERVICE COMMISSION FOR A TERM ENDING SIX YEARS, BEGINNING JULY 1 , 2018 . View Attachments 18 - 14 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 Councilmember Wharton said Mr. Warnock' s name was on the Consent Agenda for formal consideration. #11 . 6:12:27PM INTERVIEW IAN QUIEL PRIOR TO CONSIDERING HIS APPOINTMENT TO THE POLICE CIVILIAN REVIEW BOARD FOR A TERM EXTENDING THROUGH JUNE 5 , 2021 . View Attachments Councilmember Wharton said Mr. Quiel' s name was on the Consent Agenda for formal consideration. #12 . 6:20:13PM INTERVIEW TONY MASTRACCI PRIOR TO CONSIDERING HIS APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENTS ADVISORY BOARD FOR A TERM ENDING JUNE 5, 2021 . View Attachments Councilmember Wharton said Mr. Mastracci' s name was on the Consent Agenda for formal consideration. #13 . 6:23:41PM INTERVIEW ARLYN BRADSHAW PRIOR TO CONSIDERING HIS APPOINTMENT TO THE AIRPORT ADVISORY BOARD FOR A TERM EXTENDING THROUGH JUNE 5 , 2022 . View Attachments Councilmember Wharton said Mr. Bradshaw' s name was on the Consent Agenda for formal consideration. #14 . 9:05:30PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. See File M 18-5 for Announcements . #15 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #16 . 6:30:48PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Councilmember Mendenhall moved and Councilmember Rogers seconded to enter into Closed Session to discuss strategy or collective bargaining matters that are privileged pursuant to Utah Code §52-4-205 (1) (b) , and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. A roll call vote was taken. Council Members Rogers, Luke, 18 - 15 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, JUNE 5 , 2018 Fowler, Johnston, Kitchen, Wharton, and Mendenhall voted aye. See File M 18-1 for Sworn Statement. In Attendance: Council Members Johnston, Kitchen, Wharton, Fowler, Luke, Rogers, and Mendenhall . Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, David Litvack, Rusty Vetter, Jaysen Oldroyd, Patrick Leary, Lehua Weaver, Benjamin Luedtke, Mary Beth Thompson, John Vuyk, Scott Crandall and Cindi Mansell . The Closed Session adjourned at 6 : 50 p.m. The Work Session meeting adjourned at 9 : 05 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 5, 2018 . clm 18 - 16