Loading...
03/20/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 The City Council met in Work Session on Tuesday, March 20, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Derek Kitchen, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, and Amy Fowler. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Patrick Leary, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Rusty Vetter, Deputy City Attorney; Russell Weeks, Council Senior Advisor; Lehua Weaver, Council Executive Associate Deputy Director; Benjamin Luedtke, Council Public Policy Analyst; Kimberly Chytraus, Senior City Attorney; Nick Tarbet, Council Senior Public Policy Analyst; Allison Rowland, Council Policy Analyst; Kristin Riker, Public Services Deputy Director/Director of Public Lands; Mark Smith, Cemetery Sexton; Nancy Monteith, Public Lands/Landscape Architect; Vicki Bennett, Sustainability Department Director; Lance Allen, Waste & Recycling Division Director; Scott Fisher, First Assistant City Prosecutor; Julio Garcia, Human Resources Department Director; David Salazar, Human Resources Compensation Program Manager; and Cindi Mansell, City Recorder. Guests in Attendance: Benj Becker, Zions Public Finance Consultant; Mathew Winward, G. Brown Design Managing Principal; Andrew Noorlander, G. Brown Associate; Fraser Bullock, Olympic Exploratory Committee Co-Chair; Jeff Robbins, Olympic Exploratory Committee Co-Chair; Darren Hughes, Olympic Consultant; Jeff Herring, Citizens' Compensation Advisory Committee Vice-Chair; Valerie Wilde, Salt Lake County District Attorney' s Office/Prosecutor Division Administrator; and Sim Gill, Salt Lake County District Attorney/Salt Lake City Prosecutor. Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 4 : 18 p .m. AGENDA ITEMS #1 . 4:18:51 PM RECEIVE A WRITTEN BRIEFING REGARDING AN ORDINANCE AMENDING THE CITY' S ZONING MAP TO CREATE THE YALECREST-DOUGLAS 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 PARK LOCAL HISTORIC DISTRICT PURSUANT TO PETITION NO. PLNHLC2017- 00302 . The district would include 11 homes located on the north and south sides of Hubbard Avenue between 1500 East and Fairview Avenue. Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic features and preventing out-of-character alterations. View Attachments Written briefing only. #2 . 4:19:22PM RECEIVE A WRITTEN BRIEFING REGARDING AN ORDINANCE THAT WOULD REZONE A PARCEL AT APPROXIMATELY 505 NORTH MORTON DRIVE FROM R-1/5 , 000 SINGLE-FAMILY RESIDENTIAL DISTRICT TO PL-PUBLIC LANDS DISTRICT PURSUANT TO PETITION NO. PLNPCM2017-00429 . Meadowlark Elementary School intends to use this parcel to expand and reconfigure the existing entrance on the east side of the school 's site and administrators have requested the rezone in order to keep zoning consistent with the rest of the school's site. Expanding the school entrance is a part of a larger project to rebuild the school building. (Petitioner - Tyler Barnes) View Attachments Written briefing only. #3 . 4:19:42PM RECEIVE A WRITTEN BRIEFING REGARDING THE PROGRESS THE ADMINISTRATION HAS MADE ON THE COUNCIL' S LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2017-2018 . Legislative intents are formal requests the Council makes of the Administration. This briefing will include updates on a variety of subjects, including the Golf Fund, an effort to procure Customer Relationship Management (CRM) software, and a review of employee compensation. View Attachments Written briefing only. #4 . 4:20:03PM RECEIVE A BRIEFING REGARDING A DRAFT MASTER PLAN FOR THE THE SALT LAKE CITY CEMETERY. The City's 120-acre cemetery is located in the Avenues neighborhood and opened officially in 1849. It is facing challenges similar to those experienced by other historic cemeteries, including dwindling capacity, limited expansion opportunities and funding challenges. The draft Master Plan includes ideas and recommendations to capitalize on the cemetery as a valuable community open space and fund its perpetual care. View Attachments 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 Allison Rowland, Mark Smith, Benj Becker, Nancy Monteith, and Kristin Riker briefed the Council with attachments/PowerPoint presentation. Ms . Riker addressed public and internal involvement, Master Plan Purpose & Vision, ongoing operations and maintenance funding, Perpetual Care Fund, Roadway Improvements Plan, Enhancement Plan, Capital Asset Renewal and Capital Improvement Funding, and Implementation Plan and timing. She discussed consideration of implementing a per-household user fee (Cemetery District fee/Monthly Park Fee) for all City Parks and not just the City Cemetery, or possibly General Obligation bond funding. Inquiry was raised regarding other City-managed cemeteries that were full and how they continued to fund their maintenance. Ms . Riker said although not all municipalities had implemented this process, some required payment of a perpetual care fee when purchasing a cemetery plot. She said municipalities with policies in place put those funds into an account that bore enough interest to survive on for years to come. She said those entities that did not have that type of policy were also struggling. She said for Salt Lake City (SLC) , those funds were deposited into the General Fund. Mr. Smith explained the Cemetery currently had 900 gravesites remaining for sale, representing a five-year inventory. He said the final phase of the Draft Master Plan built on information previously gathered in 2009 to identify priorities and develop recommendations for the preservation, management, and development for the next 20 years and beyond. He said there were 24, 000 pre- sold graves not yet used. He said if a percentage of burials were double-deep, the Cemetery could survive another 80 years of burial . He discussed the decrease in revenue generated by the sale of graves associated with pre-purchased family plots . Discussion followed regarding addition of Columbarium Walls (for urns) to provide revenue for ongoing operations and maintenance funding. Mr. Smith said that concept would extend sellable grave spaces for years to come, generate perpetual care funds as well as opening and closing fees, and would generate some revenue (not near what was needed) . Ms . Riker discussed related market ratios and fees . She stated even if a Perpetual Care Fund was established now, it would not provide adequate funding to meet future needs . Ms . Rowland referenced the Preservation and Management recommendations contained in the Staff Transmittal . She encouraged 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 Council review and input prior to Staff' s return for approval of the Master Plan. The Council requested the ability to provide feedback and request additional information relative to financing options, such as the Perpetual Care Fund, fee for all City Parks, and possibly other models found in other cities . #5 . 5:28:54PM RECEIVE A FOLLOW-UP BRIEFING ABOUT PROPOSED CHANGES TO THE CITY' S CONSOLIDATED FEE SCHEDULE (CFS) FOR WASTE AND RECYCLING SERVICES AT SPECIAL EVENTS . The City conducted a review of the fees charged to special event organizers for waste and recycling cans. The review found that the fees needed to be increased and the fee structure changed in order to recoup City costs. The proposal would increase some fees for cans delivery and collection at special events, and clarifying fees for other related services. View Attachments Lehua Weaver, Vicki Bennett, and Lance Allen briefed the Council with attachments . Mr. Allen said Staff reached out to all special events organizers to conduct dialogue regarding the proposed fee changes . He said the overarching message was they all agreed the private sector choice would be more expensive and they did not feel they would obtain the same service level provided by the City. He said there was concern with the overall event fee increase and the event financial structures not being able to commit to costs . Councilmember Fowler reiterated the concern was not so much the waste fee, but overall what the fee for having an event on the City grounds would cost . She said she felt this needed to be a broader policy discussion for consideration on a future agenda. She said this was one tiny area that could bring to light many other items associated with the fee structure for all festivals and events . Councilmember Rogers inquired how SLC fees stacked up against other municipalities for events . Mr. Allen said there were very few municipalities that provided their own special events . He said the majority relied on the private sector to manage those services (not to extent that SLC provided those services) . Councilmember Rogers said he wanted to see some comparison data regarding what other (sanitation-related) events cost. Councilmember Johnston discussed true costs of services, such as identifying a SLC service provided by others . He said he was open to allowing an adjustment to the budget for those fee 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 increases . Councilmember Wharton said he would most likely be in favor but would advocate to delay the full rate increase by one year to give events more time to plan for increased costs . Further discussion followed regarding a delay, perhaps not for an entire year (as soon as possible) depending on budget timeframes for events (most events took place during the summer) . The Council discussed the need for a broader policy discussion relative to impacts on events, as well as other data relative to other cities and sanitation costs along the Wasatch Front. Ms . Bennett said most events started planning in February/March and that was why the item was coming before the Council separately rather than combined with the annual budget. Ms . Weaver said Council could approve the amendments to the CFS with the effective date of January 1, 2019 (to coincide with special events funding from the City) and the Council could revisit the item after the budget. Councilmember Fowler suggested delaying implementation for six months to allow the Council to revisit as well as provide notice to special events of the impending January 1, 2019 effective date. She said the Council could request information regarding the fees that events pay in total and consider the economic impact of paying those fees versus the economic impact to the City if they left. She suggested the Council ask Staff to work with Administration to return with a more holistic understanding of special events costs . Ms . Weaver said she felt confident Staff could supply information to what events were paying; however, she was less confident on the ability to provide an analysis on community impact. A 6-1 Straw Poll was taken in support (Wharton opposed) of delaying the fee increase implementation until January 1, 2019 (to allow additional time for Council considerations) . #6 . 4:47:49 PM RECEIVE A BRIEFING FROM FRASER BULLOCK, ONE OF THREE OLYMPIC EXPLORATORY COMMITTEE CO-CHAIRS, ABOUT THE POTENTIAL FOR UTAH AND SALT LAKE CITY TO HOST A WINTER OLYMPICS IN 2030 OR POSSIBLY 2026. On February 6, 2018, Governor Gary Herbert signed a unanimously passed resolution from the Utah Legislature that supports and encourages the Utah Olympic Exploratory Committee to determine if "Utah and Salt Lake City are 'ready, willing, and able' to host a future Olympics and Paralympics Winter Games. " The International Olympic Committee signs agreements to host Olympics only with capital cities. View Attachments 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 Mayor Biskupski, Fraser Bullock, Jeff Robbins, and Darren Hughes briefed the Council with attachments/PowerPoint presentation. Mr . Bullock reviewed the 2002 Olympics, and said although challenging to make profits in today' s Olympic world, Utah did it before and could again. He said as a result, SLC and Utah were branded around the world as a tremendous Olympic success with great people and a beautiful environment. He said recent studies had shown generation of over $6 billion in economic impact for this State. Mr. Fraser continued to discuss reasons as to "why host again in 2030" . He discussed the selection process for the 2026/2030 host city, timeline, enthusiasm for hosting again, budget, and next steps . Mr. Robbins discussed a poll to determine interest in hosting the games again. He said approximately 89% statewide were in favor and there was no question the enthusiasm existed to host again if given the opportunity. He discussed social media and other elements that did not exist in 2002 to further assist in successes . Mr. Bullock said there was also unanimous support of Legislation/funding to assist this purpose. He said Utah' s unique winter facilities and valuable past experience would give it a significant advantage over other markets; including a newly- renovated airport, existing world-class venues, and resorts within a close radius as well as other efficiencies . He summarized by stating the next step rested with direction from the United States Selection Committee (USOC) in terms of selection (other candidate cities include Reno/Tahoe and Denver) . Mr. Bullock said bidding again created an opportunity in that SLC did not have a legacy location or Olympic Park that not only honored what took place in 2002, but would continue to honor the ongoing legacy of sports within the City. Discussion followed regarding the unique opportunity or potential for new park space in the downtown area. Councilmember Kitchen suggested relocating the Hoberman Arch from storage, having the missing parts fabricated, and establishing it at a destined location to continue the momentum. The suggestion was offered for a new Airport location to establish the Hoberman Arch. The Council discussed the potential condition of the venues in 10 years, with Mr. Bullock stating there was originally a $76 million endowment fund created from the last games to facilitate continued operation (some maintenance) of the venues . He said the Legislature stepped forward this year with $9 million for maintenance and had indicated willingness to fund the remaining 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 maintenance amounts . Discussion followed regarding differences for the 2030 Olympics, with Mr. Bullock stating these Olympics would entail new sports, new venue experiences, and there was desire to come up with an entire new theme (such as "Light the Fire Within" from 2002) . He continued that key elements to have available were the new airport, light rail infrastructure and available hotel rooms in place. Mr. Robbins touted sustainability, environmental, transportation, and other ways for SLC to position themselves in the public as a leader and to have advantage over competitors . Councilmember Johnston inquired as to security costs for the Federal Government . Mr. Bullock said the Secret Service would be in charge, but the estimate was $240 million for 2002 . He said costs would be more this time due to surrounding terrorist issues . He further discussed both the 2026 and 2030 years, and said the 2028 in Los Angeles to 2030 in Salt Lake could be well managed and possible. He said mass experience, resources, assets, and people could be transferred over for a great collaborative effort. He said those back to back games could be positive for sponsors and perhaps a key negotiation point when raising funding at the local level . The Council thanked the group for this incredible opportunity for the City and expressed appreciation for the work being done. #7 . RECEIVE A BRIEFING REGRADING A RESOLUTION THAT WOULD UPDATE THE CITY' S WASTEWATER POLLUTANT STANDARDS, KNOWN AS "LOCAL LIMITS . " Following a 2015 Council request, Public Utilities re- evaluated all businesses that are known to, or reasonably expected to produce wastewater pollutants, and developed revised limits for a number of pollutants. View Attachments This item was rescheduled to April 3, 2018 . #8 . 5:48:50 PM RECEIVE A BRIEFING REGRADING A PROPOSED RESOLUTION AMENDING THE CITY' S INTERLOCAL AGREEMENT WITH SALT LAKE COUNTY FOR MANAGEMENT OF THE SALT LAKE CITY PROSECUTOR' S OFFICE. The agreement includes budget information, leasing terms and other details relating to the proposed relocation of both the City Prosecutor 's Office and the County District Attorney's Office to a new space located between 400 and 500 South Main Street. View Attachments Margaret Plane, Jennifer Bruno, Valerie Wilde, Scott Fisher, and Sim Gill briefed the Council with attachments . Ms . Plane 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 provided background and reasoning behind the 2015 interlocal agreement for the District Attorney to manage the Prosecutor' s Office to gain cost efficiencies and improve the administration of justice. She said under the agreement, City Employees enforced City Ordinances working with SLC law enforcement in the SLC Justice Court. She said each year, the arrangement saved close to 100 of the budget as it was in 2015 . She said the current interlocal would terminate in 2018, so the timing was beneficial with the completion of the new District Attorney building/offices . She said the amended interlocal would provide for co-location to continue efficiencies and ongoing opportunities . Mr. Fisher said SLC should be confident about this opportunity. He said the ability to interact daily on a face-to- face basis would improve the quality of justice and have positive improvements with every agency involved with SLC & Salt Lake County justice systems . Councilmember Fowler expressed concern about the screening process; she said technically, cases should still bounce back and forth between offices but she was worried the process would end up morphing into one combined screening. Mr. Fisher said the City Prosecutors and the District Attorneys each perform their individual process . He said the advantage was being located on the same floor/same building and having the ability to share information. Councilmember Fowler said she had concern with separate City Ordinances and separate County statutes . Mr. Gill addressed the separation between the two and said the sharing of space, communication, and collaboration would simply create efficiency; he said the independent process and laws that dictate process would not change. Councilmember Wharton further expressed concern regarding potential issues surrounding discovery differences, fees, policies, separation, differences between civil and criminal process, costs or need to unwind the combined process at some point, conflict of loyalty, etc. Discussion followed whether or not the system was working now for the City and the Prosecutor' s Offices, making a decision now for the future, concerns with a different team of players (half hired/half elected) , square footage costs, costs to relocate other City offices to the vacated space, cost benefits and/or budget implications . Ms . Plane said this would be a budget increase in future years . She said locking into the contract payment for 10- 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 years was not market-driven (based on the bond payment) as compared to potential financial implications of not executing the contract and payment being subject to the market. Inquiry was raised as to analysis on whether the level of service or quality of work had gone up or down since the merge. Ms . Plane said she felt operations were going well and disposition rates improving. She said she regretted not having some type of prepared annual report and intended on providing that information to the Council going forward to be able to demonstrate the level of improved services . A 5-2 Straw Poll was conducted (Wharton and Fowlers opposed) towards approval of the interlocal agreement, with the stipulation to provide measurable analytics and report during the upcoming budget along with ongoing annual reports. #9 . 6:37:17 PM RECEIVE A BRIEFING BY REPRESENTATIVES FROM THE CITIZEN' S COMPENSATION ADVISORY COMMITTEE (CCAC) ABOUT ITS ANNUAL REPORT. The report includes information and recommendations pertaining to the compensation levels of the City's employees, executives, and elected officials, and is presented for consideration each year prior to the City's budget review process. View Attachments. David Salazar and Jeff Herring briefed the Council with attachments . Mr . Herring discussed the process utilized to compile the report, including consideration of the World-of-Work information (last year 3%/this year 3 . 10) . He discussed healthy SLC voluntary turnover, no issues with tracking good candidates, local market comparisons, and gender pay equity. He said that SLC should be commended for only having two positions benchmarked below market. Councilmember Luke said he felt it important to be consistent when using certain salary surveys (not jump national/to local/to regional) . He encouraged the CCAC and Administration to continue working with the three bargaining groups during the upcoming budget. #10 . 6:29:07PM INTERVIEW JOSHUA POPPEL PRIOR TO CONSIDERING HIS APPOINTMENT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH MARCH 20, 2021 . View Attachments Councilmember Mendenhall said Mr. Poppel' s name was on the Consent Agenda for formal consideration. 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 #11 . 6:32:42PM INTERVIEW MATTHEW CASSEL PRIOR TO CONSIDERATION OF HIS APPOINTMENT AS THE CITY ENGINEER OF SALT LAKE CITY CORPORATION. View Attachments Councilmember Mendenhall said Mr. Cassel' s name was on the Consent Agenda for formal consideration . #12 . RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING ISSUES AFFECTING THE CITY THAT MAY HAVE ARISEN DURING THE 2018 STATE LEGISLATIVE SESSION. View Attachments Item not held. #13. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: Youth City Government State of the City Address and scheduling items. No discussion held. #14 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #15 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 6 : 47 p .m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . 18 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 20 , 2018 This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 20, 2018 . clm 18 - 11