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03/06/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 The City Council met in Work Session on Tuesday, March 6, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Derek Kitchen, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, and Amy Fowler. Staff in Attendance : Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Patrick Leary, Mayor' s Chief of Staff; Nick Tarbet, Council Senior Public Policy Analyst; Randy Hillier, Policy and Budget Analyst; Lily Gray, Housing and Neighborhood Development Deputy Director; Dawn Wagner, Acting City Engineer; Elizabeth Buehler, Civic Engagement Manager; Andrew Reed, Financial Analyst; Mary Beth Thompson, Finance Director; John Vuyk, Budget Director; Jonathan Larsen, Transportation Director; Daniel Rip, Real Property Manager; Benjamin Luedtke, Council Public Policy Analyst; Julio Garcia, Human Resources Director; David Salazar, Human Resources Program Manager; Katia Pace, Principal Planner; Michaela Oktay, Planning Manager; Russell Weeks, Council Senior Advisor; and Scott Crandall, Deputy City Recorder. Guests in Attendance : Kathy Bray, Volunteers of America (VOA) President and Chief Executive Officer (CEO) ; Jill Jones, Homeless Resource Center Architect; Preston Cochrane, Shelter-the-Homeless Boardmember; Karen Hale, Salt Lake County Associate Chief Administrative Officer; Valerie Walton, Salt Lake County Policy and Programs Director; Bill Knowles, Construction Mitigation Consultant; Lindsey Ferrari, Wilkinson Farrari Company; Siobhan Locke, Langdon Group; Joe Kammerer, Utah Department of Transportation (UDOT) ; Hal Johnson, Utah Transit Authority (UTA) ; and Margaret Paul, Property Representative (Item 8) . Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 2 : 05 p .m. AGENDA ITEMS #1 . 2:05:32PM RECEIVE A WRITTEN BRIEFING REGARDING A RESOLUTION AUTHORIZING A LOAN FROM SALT LAKE CITY' S HOUSING TRUST FUND (HTF) TO DENVER PARTNERS LLC. The $500, 000 loan would be used to convert 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 existing housing at 770 South Denver Street into 22 Permanent Supportive Housing units for vulnerable adults with special needs. View Attachments Nick Tarbet, Kathy Bray, and Lily Gray briefed the Council with attachments . Councilmember Mendenhall said she had questions regarding the service component. Ms . Bray said services would be provided through the Assertive Community Treatment Team (ACT) . She said over the past two years, their operations helped stabilize people in community apartments . She said the team was made up of prescribers, therapists, rehabilitation specialists, peer counselors, and case managers who provided wrap-around services for people with mental health issues . She said the additional housing would help more people live independently in the community. Councilmember Mendenhall said anytime the City contributed funding toward affordable housing (particularly lower Area Median Income (AMI) ) , the service component needed to be assured. She asked how ACT created a wrap-around environment without being located in housing units . Ms . Bray said the ACT team operated out of the Cornerstone Counseling Center and were part of the out- patient licensed therapy interventions at VOA. She said the team was very mobile so services could be provided wherever clients were located such as residences, medical or therapy appointments, etc. Councilmember Mendenhall said the item would be scheduled for tentative action on March 20, 2018 . #2 .2:12:13 PM RECEIVE AN UPDATE ABOUT THE PROGRESS OF THE NEW HOMELESS RESOURCE CENTERS (HRCs) . Participants in the briefing may include representatives from the Administration, Shelter-the- Homeless Board, the architect of the HRCs, and Salt Lake County. View Attachments Nick Tarbet, Bill Knowles, Valarie Walton, Karen Hale, Jill Jones, and Preston Cochrane briefed the Council with attachments . Ms . Jones provided an overview of the 700 South HRC (Geraldine E. King Resource Center) . Comments included public engagement, site plan/design strategies, 200-bed women-only facility, parking issues, ingress/egress issues, Crime Prevention Through Environmental Design (CPTED) , bicycle/other internal storage, enclosed court yard, 4th Street mobile medical unit access, case management, buildings designed to better integrate with the neighborhood, kennel storage/service dogs, operation/management 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 plan, evaluate client' s needs, courtroom for minor violations, line-of-sight safety features/windows, security wall (perforated metal screen to prevent items being passed) , gated parking, and security features . Councilmember Mendenhall asked about building art. Ms . Jones said she was working with the Administration to get that component added. Councilmember Mendenhall said the City had a One-Percent- for-Art standard and wondered if that was included in the HRC' s budget. Ms . Jones said no and asked if that was typically funded by the project. Councilmember Mendenhall said yes . Ms . Jones said she would bring that up in their next budget discussion. Councilmember Mendenhall said the Council would also flag this for follow-up with the Administration. Councilmember Rogers asked about the ability to install/use renewable energy components such as solar panels should funding become available . Ms . Jones said plug-and-play electrical was included and the roof structure was enlarged to allow future installation. Discussion was held on the High Avenue Paramount HRC site. Comments included same design approach as 700 South, design sustainability practices, zoning/setbacks, outdoor spaces designed to keep clients on-site, classrooms, storage, utilizing CEPTED principles in the design, ingress/egress features, two adjacent undeveloped lots on south side, limited/strategically placed trees/shrubs for safety, complete landscape plan available, concerns with adjacent businesses/residences, donation/kitchen drop-off, staff/volunteer entry, create spaces where people could live with dignity, transit accessibility, street lighting, and sidewalk connectivity. Further discussion was held with Mr. Knowles regarding mitigation issues with adjacent businesses and property owners . Comments included two school bus drop-offs located on High Avenue, finding a balance with everyone' s concerns, community outreach, mitigation strategies, incorporating public feedback, people envisioning HRCs as another Rio Grande, impact on property values being biggest public or property owner concern, safety/panhandling issues, high emotions, coordination with City/County/architects, workforce development, dismantle Rio Grande campus, 200 beds with combination of single men/single women, challenge to determine best way to separate men/women, create secure unit on second level for women, Shelter-the-Homeless offices on site, naming rights, 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 law enforcement issues, and installing 6-foot solid wall around site. Councilmember Mendenhall said the Council looked forward to receiving a report about how the City planned to support businesses and create an environment which supported future property values . Councilmember Mendenhall said infrastructure supporting wheelchairs, walking, and transit accessibility was basically intact at the 700 South site but not at Paramount. She said there was a lot to be done regarding street lighting, curb cuts, and extending sidewalks to the Trax station. She said these issues needed to be addressed now, not following building construction. Councilmember Mendenhall said her notes on the discussion so far included the need for follow-up on coordinating public art installations, integrating plug-and-play renewable energy in HRCs as soon as possible, and coordinating future follow-up with the entire team (including Mr. Knowles on community engagement/support identifying community needs through collaborative outreach processes) . Ms . Jones said the timeline moving forward included a March 28, 2018 Planning Commission meeting to approve both sites, building permit requests, 700 South building demolition, and footings/foundation installation. Mr. Cochrane said HRC site renderings were available on the HomelessUtah.org/Shelter-the- Homeless website . Ms . Jones said the anticipated date of completion was June, 2019 . 2:51:46PM Discussion was held with Karen Hale and Valerie Walton regarding Collective Impact on Homelessness and Coordinated Entry. Comments included how HRCs tied into the larger coordinated entry system, collective impact framework for achieving large scale social change, funding issues/analysis, measurable/sustainable changes, unified agenda/shared data, accountability, commitment to not deny anyone emergency shelter, goal for homelessness to be rare/brief/non-recurring, commitment to not exceed capacity at Salt Lake City (SLC) HRCs, pay-for-success, diversion, prevention, reduce need for emergency shelter, services system, develop an improved/coordinated entry system, community intervention, fixable problems, cross-sector collaboration, mainstream benefits, behavioral health, employment, health care, education, system focused work by providers/funders, different types of housing crises, case management, safety net of services, childcare, transportation, job training, parent support, housing 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 resources/needs of chronically homeless, new coordinated entry model, collaborating wide range of funding partners, match housing to specific funding sources, community-based meetings, clearly written documentation, neutral third party to facilitate housing placement meetings, low income tax credits, and Section 8 vouchers/federal support. Councilmember Mendenhall talked about the commitment to not deny anyone emergency shelter. She asked with the proposed closure of the Road Home and the commitment to limit the number of beds at the three new HRCs, how the entry system would address the need to turn people away when those beds were full . Ms . Hale said that was a difficult question providers were continually trying to answer in light of the common goal to make homelessness rare, brief, and nonrecurring. She said as they continued to work on issues, they hoped to reduce the demand for emergency shelter and have other pieces in place to meet needs when the Road Home closed. She said ongoing discussions were needed with everyone, to try and fulfill the commitment to ensure no one was turned away. Further discussion was held about commitments to not deny emergency shelter and to limit the number of beds available at new resource centers (no overflow) . Councilmember Mendenhall said speaking as the Chair, the Council was not willing to reconsider the capacity limits that were placed on the two HRC facilities in SLC. She said whatever the coordinated entry data produced, that was not a component the Council would be willing to adjust . Ms . Hale said she agreed with that. She said that was the County' s commitment as they worked with communities/stakeholders . Councilmember Johnston said Pay-for-Success was part of this and asked how long that had been going on. Ms . Walton said the first pilot year was just completed. Councilmember Johnston said one of the commitments made at the beginning about capacity was that Pay-for-Success would reduce the need for total beds on the front end. He asked if Pay-for-Success data was available to support that commitment . Ms . Walton said the Sorensen Impact Center was currently evaluating the first complete year of the program and the data was not available yet. Councilmember Johnston said from his perspective going forward, the whole system was based on data driven decisions . He said it was important for the Council to have that information to 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 either verify the program was working or determine a different course of action. He said he was concerned the natural overflow from HRCs would occur in local neighborhoods/impact residents . Ms . Hale said she would make sure the Council received whatever data Sorensen had to offer now. Councilmember Kitchen said he also wanted to see the data from Pay-for-Success and how improvements could be made going forward. He said if the percentage of homeless individuals stayed constant with future growth, the City would already start out with a capacity issue for emergency beds . He said in the near future, he believed there would be a need to contemplate additional facilities and asked if the County was anticipating how to move in that direction. Ms . Hale said there had been no discussions about that. She said although they were working on programs they hoped would divert people from entering shelters in the first place, at some point they would have to consider the possibility of finding new places . Councilmember Mendenhall said she was concerned that conversations about the potential need for additional facilities were not already taking place . She said although programs were helping, she did not believe it was going to reduce the increased need as the natural population grew. She said she felt the commitment to close the Road Home was unreasonable/unlikely and whether the Road Home would remain open or a new facility found, those conversations needed to be happening now. She said she wanted to encourage everyone as partners in collective impact, to begin those conversations to address ongoing needs in downtown. Councilmember Mendenhall said follow-ups she took away from the discussion included receiving data from the Sorensen study that could help orient discussions about the number of beds needed, Council commitment about fixed capacity/limit of beds in HRCs, and discussions needed to address the reality for an emergency shelter/facility in downtown. Councilmember Rogers said he agreed there would not be enough beds and worried the process would have to start all over again with SLC bearing the brunt of the impact. He said collaboration was needed with other entities to ensure Salt Lake did not end up with another facility. #3 . 3:29:56 PM RECEIVE A BRIEFING REGARDING A PROPOSED RESOLUTION AMENDING THE CITY' S INTERLOCAL AGREEMENT WITH SALT LAKE 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 COUNTY FOR MANAGEMENT OF THE SALT LAKE CITY PROSECUTOR' S OFFICE. The agreement includes budget information, leasing terms and other details relating to the proposed relocation of both the City Prosecutor 's Office and the County District Attorney's Office to a new space located between 400 and 500 South Main Street. View Attachments Councilmember Mendenhall said the item would be rescheduled to the March 20, 2018 Work Session. #4 . 3:30:02 PM RECEIVE A BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2017-2018 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. The proposed amendment includes adjustments for a revenue shortfall due to understaffing in parking enforcement, funding to move the City Prosecutor 's Office to the new County District Attorney's Office, and many other changes. (Budget Amendment No. 4) View Attachments Benjamin Luedtke, Mary Beth Thompson, Dawn Wagner, Jonathan Larsen, and John Vuyk briefed the Council with attachments . Mr. Luedtke said the amendment included 25 adjustments (approximately $29, 000, 000) with an estimated Fund Balance of 11% ($2 . 7 million above the minimum 10o threshold) . He said the projected revenue was approximately $2 . 3 million below current fiscal year projections . He said the structural deficit for next fiscal year was estimated at $15 . 7 million. Discussion was held on the following items listed in the attachments : SECTION A: NEW ITEMS A-2 : Jordan Park Multi-Use Sports Court ($25 ,000 - ZAP Funding) . No objections were raised. A-3 : 1300 East Reconstruction from 1300 South to 2100 South ($1 .5 million Class C Funds and Repurpose $618,067 in State Funds for 500/700 South Reconstruction) Councilmember Mendenhall asked if the State appropriation came with any restrictions and if there was a recommended funding source to restore the repurposed funds . Mr. Luedtke said he understood if funding (from the $4 million account) was used for anything other than the 500/700 South reconstruction, it needed to be restored. He said another policy 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 question talked about using existing street impact fees, instead of State funds . Councilmember Mendenhall requested additional follow-up on the proposal . Additional discussion was held on funding issues/sources (including potential grants) regarding the 4900 West bridge project. A-4 : Move Prosecution to County Office Building ($100,000 - General Fund - fund balance) . Mr . Luedtke said a separate briefing would be held on March 20, 2018 . SECTION I: COUNCIL ADDED ITEMS I-1: Re-appropriation for Sales Tax and/or Bonding Public Engagement (Budget Neutral - $300,000 from the Capital Improvement Program (CIP) Fund) Councilmember Johnston asked if the full $300, 000 was needed. Mr. Luedtke said he was not sure and thought another item scheduled later in the agenda would provide more detail . He said the benefit of re-appropriating the full amount was that funding would be available immediately. He said the funding was in CIP, so if not fully used, it would not lapse to Fund Balance at the end of the fiscal year. Straw Poll: Approve use of the re-appropriation prior to the budget amendment being adopted on April 17, 2018 . All Council Members were in favor. E-2 : Salt Lake County, Countywide Active Transportation Network Improvement Program 2017 9 Line/900 South Trail (CATNIP) (CIP Fund - $500 , 000) . Mr. Luedtke said the total cost estimate to finish the 9-Line Trail from the Surplus Canal to the mouth of Emigration Canyon was $13 . 9 million. He said there was also a question about potential funding needs for trail maintenance . Discussion included full design approval, two master plans involved, construction level design estimates not included for unfinished segments, unclear Council policy on approving/adopting master plans or design plans for parks, approval of separate funding requests, design continuity between stakeholders, and complete streets design. Councilmember Kitchen expressed concerns about potential questions regarding design details that were not finalized or agreed upon. He said with a $13 million price tag he felt the Council would continue to fund the proposal incrementally and felt there should be some type of agreed upon master design by the full body, to provide continuity. Mr. Larsen said a study was completed last fall to look at design concepts for the entire length of the 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 9-Line. He said a portion of the trail was completed during the 900 South reconstruction (10th to 13th East) . He said due to constituent concerns/feedback, trail construction would be delayed until the 2019 construction season (including Gilmore intersection issues) . Councilmember Johnston expressed concerns that the original intent was to pursue a "complete street" with a trail design but due to public push-back it was being changed to a standard street design. Mr. Larsen said a majority of the feedback was positive regarding the Gilmore intersection/trail . He said Transportation did not want to remove "complete streets" elements and thought the odds of that happening were very low. Councilmember Kitchen asked Staff what could be done to initiate a process to get some sort of master plan approved by the Council . He said obviously, there needed to be community outreach to ensure the entire plan went through a traditional/appropriate process . He said he wanted the Council to finalize some sort of long-range plan for the proposal . Ms . Bruno said a straw poll could be taken or a majority of the Council could indicate interest in seeing a recommended final master plan or design plan for the area. She said another option was the Council could request a master plan from the Administration and then schedule a briefing/public hearing and go from there. Councilmember Mendenhall asked if a request from the Council for a comprehensive master plan for the entire project would slow down existing opportunities . Mr. Larsen said the bike/pedestrian master plan, adopted by Council in late 2015, identified the 9- Line corridor running east/west across the City. He said a Corridor Plan, approved by Council, was also just completed in the past couple of months . Councilmember Mendenhall suggested scheduling a follow-up presentation to discuss details of the plan. Councilmember Kitchen said he supported that. He said he was not so concerned about a master plan but was looking more toward the design elements for the overall project. He said there appeared to be a number of pieces of the 9-Line trail design that had not been solidified or decided upon yet and so if the Council was going to fund this incrementally, he thought figuring out the big puzzle and putting in individual pieces would be important for continuity. He said he did not know if it should be a master plan or a master design, but everyone needed to come to some agreement on proposed 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 design elements in the 9-Line plan. Further discussion was held on creating a plan. Councilmember Kitchen said he was just looking for design clarity. Mr. Larsen said the Corridor Plan provided a lot of block-by-block concepts and thought a presentation would help address specific corridors or segments Council Members were concerned about. Councilmember Rogers requested feedback on funding sources for specific sections of the trail (RDA or other) . Councilmember Luke said he was not interested in re-working issues that had already been addressed and cautioned the Council about duplicating efforts . Councilmember Mendenhall said she wanted to move ahead and accept the $500, 000 toward the entire plan. She asked if Council Members objected to receiving a presentation from the Administration in order to discuss more details about the proposal . No objections were raised. Councilmember Johnston asked the Administration to come prepared to flag potential opportunities that might be coming down the pipe in the next year or two for street reconstruction or other opportunities like the one between 10th and 13th East (other projects the Council needed to be prepared for) . #5 . 3:56:07 PM RECEIVE A BRIEFING REGARDING A RESOLUTION AUTHORIZING THE APPROVAL OF AN INTERLOCAL COOPERATION AGREEMENT BETWEEN SALT LAKE CITY AND SALT LAKE COUNTY FOR ROAD AND TRAIL CONSTRUCTION RELATING TO THE 9-LINE TRAIL. Specifically, the County would transfer up to $500, 000 that would be used to design and construct a segment of the 9-Line Trail on 900 South between 900 East and 1300 East. This would encompass a high-comfort, above- the-curb trail along 900 South in conjunction with a road reconstruction from Lincoln Street (950 East) to 1300 East and wayfinding signage on 900 South and Gilmer Drive. View Attachments Benjamin Luedtke, Mary Beth Thompson, Dawn Wagner, Jonathan Larsen, and John Vuyk briefed the Council with attachments . See previous item for discussion/direction. #6 . 4:15:18PM RECEIVE A BRIEFING REGARDING THE TIMELINE AND PUBLIC ENGAGEMENT STEPS FOR CONSIDERING NEW REVENUE OPTIONS, INCLUDING A POTENTIAL SALES TAX INCREASE . View Attachments Elizabeth Buehler, Lindsey Ferrari, Siobhan Locke, Mary Beth 18 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 Thompson, and Andrew Reed briefed the Council with attachments . Ms . Buehler said the presentation would be handled in two parts : (engagement with Ms . Ferrari and Ms . Locke; and revenue with Ms . Thompson) . Ms . Ferrari and Ms . Locke briefed the Council about public engagement/outreach opportunities . Comments included "Funding Our Future", overall plan/compressed timeline (eight months) , upfront messaging, building awareness/understanding of the City' s revenue needs, stakeholder engagement, educate residents about funding options, provide Council/Administration with public feedback about priorities and major concerns/issues, determine what success should look like, confidence in City processes, focus on high impact outreach tools, complex subject, simplify messages, controversial topic, core support/understanding, phased approach, Phase I (April 17th funding needs/options) , Phase II (April 17th - August 17th bond engagement) , Phase III (August 18th - November 6th bond education) , sales tax options/General Obligation Bonds (GEO) , understand the public' s attitude about priorities/perceptions and funding mechanisms, communicate details of potential sales tax increase, good geographic representation of community-at-large, socio-economic diversity, business/stakeholder/Community Council meetings, Phase I timeline : - (message driven website, online survey, public hearings, workshops, postcard mailings, community council/business meetings, and editorial board meetings) , conduct opinion poll for bond issue, and misunderstanding about reasons for tax increase. Ms . Ferrari said they were working on a list with Staff to identify 8-10 people who represented air-quality, transportation, transit, and business interests . Councilmember Mendenhall requested a copy of the list so Council Members could provide feedback. Councilmember Mendenhall said in an effort to facilitate presentations, Council Members could share their space/time at Community Council (CC) meetings with Ms . Ferrari/Administration. Ms . Ferrari said they were taking advantage of ongoing City communications/social media activities to promote all events associated with Phase I . Discussion was held about mailing postcards to encourage people to attend public workshops . Councilmember Johnston asked about mailing postcards earlier in the process rather than later. Ms . Ferrari said they wanted to use postcards to get people to 18 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 attend public workshops . Council Members suggested providing a 10- day lead time before public meetings . Councilmember Rogers said he did not think one mailer was enough (three mailers before April 17) . Councilmember Mendenhall suggested holding two workshops per day (daytime/evening) to accommodate constituent schedules . She said she wanted Council Members to personally experience workshop outcomes and asked Staff to look at options for Council attendance. Ms . Bruno said once Staff received scheduling information from the Administration, they would look at Council Members' schedules to see what could be arranged (post public notices) . Ms . Ferrari said they would create a weekly report for the Council that summarized the results of public outreach efforts . Councilmember Fowler asked if information (a small blurb) could be prepared showing when Ms . Ferrari/Administration planned to attend CC meetings . She said she wanted to e-mail information to CCs so they could put it on their respective websites . Ms . Ferrari said she would prepare a generic paragraph that could be used by all Council Members . Councilmember Kitchen asked for more information about the proposed social media strategy such as Snapchat or Instagram. Ms . Ferrari said they decided to work with the City' s Administration to create a social media calendar every two weeks (containing all content) for the Administration to push out through all existing social media platforms . She said paid promotions would be done as well . Ms . Ferrari said they would make the social media calendar available to Council Members so they could push that out on their own platforms as well . Councilmember Kitchen requested data (results/feedback) from social media advertising (specifically Instagram) . Ms . Ferrari asked if the request was for a social media matrix. Councilmember Kitchen said yes, including engagement levels and responses . Councilmember Mendenhall asked about an option to send a pre- mailer letting constituents know additional information was coming. Ms . Ferrari said they could prepare a flyer or something in terms of content in approximately a week and a half. Ms . Buehler said as soon as the workshop date was set, they could start pushing out public engagement opportunities . Councilmember Mendenhall asked if Council Members were interested in using some of their own communications budget to do a pre-mailer (check Council 18 - 12 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 policy) . No objections were raised. Ms . Ferrari asked if the Council wanted a tri-fold flyer or postcard. Councilmember Mendenhall suggested a postcard and asked Staff to coordinate with the Administrative team to begin preparing mailing lists for that type of distribution (include information about upcoming public hearing dates, workshops, and surveys) . Ms . Ferrari said, knowing the dates, they could potentially mail something before March 20th showing all the ways the public could learn about the proposal . Councilmember Mendenhall said she wanted to see a big postcard mailed (not a small one) . Councilmember Mendenhall said information about what Council Members believed new revenue should be used for, needed to be clearly articulated but was not intended to shape public feedback. Ms . Ferrari said their goal was to educate people well enough that they could make informed decisions . Councilmember Rogers said there was confusion regarding taxes (sales tax, property tax, prison tax) . Councilmember Mendenhall said her takeaway on Phase I included coordination to share a list of "opinion leaders" with Council Members for feedback, incorporate Snapchat/Instagram as part of the outreach strategy, and prepare an option for Council Members to send individual mailers to their districts . Councilmember Mendenhall asked how Ms . Ferrari/Administration planned to address constituent concerns about the perceived urgency of an expedited timeline . Ms . Ferrari said messaging would simply explain that needs had been ongoing for many years and now there were some opportunities to consider and act on (ask public to be involved) . Councilmember Mendenhall said it might be helpful for the information to recognize the needs, in many ways, were the result of many years of deferred maintenance/funding (needs would only increase over time) . Councilmember Mendenhall said Phase II and III would be addressed at a future meeting. 4:53:57PM Mary Beth Thompson and Andrew Reed briefed the Council about funding issues . Ms . Thompson explained different scenarios about sales tax generation/loss based on varying adoption dates . She said there was a 90-day waiting period following adoption before taxes could be utilized. #7 . 5:01:37PM RECEIVE AN OVERVIEW OF THE CITY' S WORKFORCE REPRESENTATIONS, COMPENSATION STRUCTURES AND RELATED INFORMATION 18 - 13 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 FROM THE HUMAN RESOURCES DEPARTMENT. View Attachments Julio Garcia, Benjamin Luedtke, and David Salazar briefed the Council with attachments . Mr. Garcia provided an overview of benefit plans for non-represented and union employees with corresponding pay structures . Comments included 35% of employees not eligible for union participation, market adjustments, 24 supplemental pay structures, marketing material, four timekeeping systems, incentivize/retain employment, annual information updates, and maintaining competitive edge. Discussion was held on retaining employees through comparable salary/benefit packages . Council Members expressed interest in monitoring other city/county plans especially relating to public safety. Mr. Garcia said he wanted to create a total compensation tool that would be available for employees to go to a website and key in their employee number to get a better snapshot of their benefits . He said he planned to request funding during the budget process for a special compensation study for Public Safety employees (study to capture all supplemental pay categories) . Councilmember Mendenhall expressed concern about the difficulty in understanding how City benefit packages compared to other entities (apples-to-apples) . She said it was important for Council as the legislative body/budgetary authority to have the ability to understand and compare compensation packages to incentivize, recruit, and retain employees (especially public safety) . She asked how the Council could gain that kind of clarity. Mr. Garcia said he thought it was important to capture everything the City currently offered and then request that exact data from other entities . He said regarding public safety, he had data from another organization that the Administration was trying to compile in a visual format for easy comparison. Councilmember Mendenhall asked if that was something the Council might see before the budget . Mr. Garcia said something should be available for Council in the next two weeks . Councilmember Mendenhall said, as the Chair, she was committed to scheduling a follow-up briefing. She said having/understanding the data would help with Council deliberations during the budget process . #8 . 5:19:42PM RECEIVE A BRIEFING REGARDING A REQUEST FROM A PROPERTY OWNER WHO PLANS TO DEVELOP PROPERTY AT APPROXIMATELY 545 AND 555 WEST 500 NORTH. In 2012, the property owner requested and was granted a rezone of the properties on condition that the 18 - 14 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 adjacent private street (Tuttle Court) be dedicated to the City. The property owner is now requesting that the condition be removed. View Attachments Nick Tarbet, Michaela Oktay, Katia Pace, and Margaret Paul briefed the Council with attachments . Councilmember Rogers said he was interested in a development agreement with the property owner to ensure road improvements were completed and deeded back to the City. Councilmember Wharton said the proposal was in his district and supported Councilmember Roger' s suggestion. Mr. Tarbet said based on the difficulty to get a development agreement approved in three weeks, he thought the best approach was to allow a short-term extension (six months) for the agreement to be prepared. He said any changes to the ordinance could be done at the same time . Councilmember Mendenhall asked if any Council Members objected to the proposed timeline. No objections were raised. Mr. Tarbet reiterated the maximum height restriction would also be included in the agreement. Councilmember Johnston asked if the applicants supported a development agreement. Ms . Paul provided background information about the proposal and confirmed the property owner' s support for a development agreement including the height restriction. Councilmember Mendenhall said Council action was scheduled for March 20, 2018 . #9 . 5:25:34 PM RECEIVE A BRIEFING REGARDING A PUBLIC BENEFITS ANALYSIS FOR A RESOLUTION AUTHORIZING A LEASE FEE WAIVER FOR THE ROAD HOME AND SHELTER THE HOMELESS, INC. Under the proposal, lease fees would be waived for portion of City-owned right-of-way located at approximately 224 South 500 West that the Road Home intends to fence in and use as a common area for its temporary residents. View Attachments Russell Weeks , Daniel Rip, and Randy Hillier briefed the Council with attachments . Mr. Weeks said the new lease would run approximately 16-months to correspond with the Road Home closure . He said the State Department of Work Force Services was working with a contractor to build a fence to enclose the leased area. Councilmember Mendenhall said there were concerns about protecting children on the playground/preventing drugs from being passed through the fence and asked about the fencing material . Mr. Rip said the fence would be standard chain link. Ms . Gust-Jenson said she thought more information was needed from the Road Home. Mr. 18 - 15 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 Hillier said he would get more details for Council . Councilmember Mendenhall said she thought CEPTED might also have recommendations about the installation. Councilmember Wharton suggested using the same fencing materials being proposed for the new HRCs (denser material) . Mr. Weeks said a public hearing would be scheduled for March 20, 2018 . Ms . Gust-Jenson said a motion was needed during the formal meeting to modify Consent Agenda language (change public hearing from April 3, 2018 to March 20, 2018) . #10 . 5:31:39 PM RECEIVE A BRIEFING FROM JOE KAMMRER, UTAH DEPARTMENT OF TRANSPORTATION (UDOT) , ABOUT THE PROGRESS AND STATUS OF THE MOUNTAIN VIEW CORRIDOR. The 35-mile freeway project will be built on the west side of the Salt Lake Valley and includes plans for improved transit. View Attachments Joe Kammerer and Hal Johnson briefed the Council with attachments . Comments included funding contributions from adjoining municipalities, enhanced betterments, bike routes/trail bridges, air-quality monitoring stations/programs, air-quality upgrades to adjoining schools, growth considerations, plan for future enhancements, frontage roads, separated bike paths, NWQ issues, balanced transportation solutions (transit/bike/roadway) , bus-rapid transit/express bus, fixed guideway, grade separation, van-pool market, record-of-decision, environmental impact statement, mobility hub/shuttle services, jobs centers, regional mobility options, intersections versus interchanges, flyover interchange, and costs to accommodate single-occupant vehicles . Councilmember Rogers said he thought it was time for the City' s Transportation Department to determine what betterments were needed to fulfill "complete street" requirements . He said the corridor would feed into the NWQ and funding components needed to be determined so the City would be ahead of the curve. Mr. Kammerer said he and Mr. Johnson were available anytime the Council wanted additional information/briefings . #11 . (TENTATIVE) RECEIVE A BRIEFING BY THE ADMINISTRATION ABOUT ISSUES AFFECTING THE CITY THAT MAY ARISE DURING THE 2018 STATE LEGISLATIVE SESSION. View Attachments Item not discussed. #12 . 6:01:40PM INTERVIEW AMY BARRY PRIOR TO CONSIDERATION OF 18 - 16 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 HER APPOINTMENT TO THE PLANNING COMMISSION FOR A TERM EXTENDING THROUGH MARCH 6, 2022 . View Attachments Councilmember Mendenhall said Ms . Barry' s name was on the Consent Agenda for formal consideration. #13. 6:05:47PM INTERVIEW ERIC EGENOLF PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE CULTURAL CORE BUDGET COMMITTEE FOR A TERM EXTENDING THROUGH MARCH 6, 2021 . View Attachments Councilmember Mendenhall said Mr . Egenolf' s name was on the Consent Agenda for formal consideration. #14 . 6:08:10PM INTERVIEW CLEMENS A. LANDAU PRIOR TO CONSIDERING HIS APPOINTMENT TO THE SALT LAKE CITY JUSTICE COURTS . View Attachments Councilmember Mendenhall said Mr. Landau' s name was on the Consent Agenda for formal consideration. #15 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited early advertising and scheduling items. No discussion was held. #16. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #17 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 6 : 41 p .m. COUNCIL CHAIR CITY RECORDER 18 - 17 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MARCH 6, 2018 This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 6, 2018 . sc 18 - 18