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05/16/1990 - Minutes MINUTES OF MEETING MAY 16, 1990 All council except Wayne. Tom P , Max Peterson, Scott Bond, Joe Anderson, Duane Fuller, Jim Lewis, Jim Harpst, Brad Stewart, linda Hamilton, Emilie Charles, Anne Pinkney, Kevin (Finance) . All call meeting to order. Nancy and (me) spoke about talking to Commissioner Barker. Give Cindy 2-3 times to meet with Comm. /Legislature. Roselyn Kirk, Craig Moody. Tom Godfrey - need alternatives to solve S.L. problem. Two weeks - approve resolution w/o meeting. Cindy Gust-Jenson - I will do memo w/dates to Council. Alan Hardman - what schedule next week? Cindy Gust-Jenson - M-T and . Alan Hardman - better off with united front at Commissioners. Cindy Gust-Jenson - what about Wednesday or Thursday at 3 : 30pm, 29th, 24th or 31st. Cindy Gust-Jenson - are other date 4 : 00 Roundtable in Mayor's Conference Room - Ron Whitehead - who will be there? Cindy Gust- Jenson - Pete. First Item: P.W. Budget - Joe: Joe appreciate minutes - talk to Council about budget. Page 126 - wait to discuss all items and open up to discussion. Compare Mayor's recommendations. Increase diesel fuel costs although we made cuts - hard to see. Drainage transfer to Public Utilities July 1 - 13 streets, 3 engineers to Public Utilities. Admin will be transferred to P.U. 621, 000 streets, approximately 185, 000 engineers. EPA Clean Water Act would have needed additional funds. Recommended transfer because Enterprise fund able to handle better. 1, 000, 000 saved in General Fund from transfer. Impact - complaints, etc. part of Public Utilities. Neighborhood clean-up in Public Works items are mandated - Cleanup is not: 5 full-time people, 12 seasonal (fired) , 10 vehicles/3 loaders to fleet. Impact - one half city south east or west side will be weekly trash pickup go up. Snow removal in winter - downtown - leaf bags cut - citizens have to buy bags - 10, 000 cut signs and materials. Anne did good job on paperwork. Avenues collection overview - fee proposed 1. 35 increase. Charges: 1 enterprise fund only. 555, 000 subsidy in General fund currently. Allow us to accru money for garbage cans. Vacancy - write - will pick up can, charge fee to pickup can $10. 00 and deliver when person returns. Ron Whitehead - why can't you put on list to have workers if cans are out. Duane - hard to monitor, more for the people with more than 1 can - have to charge for delivery on other cans. Proposed charge narrowed. If all cans cost the same, many people will choose not to have 2nd can; but others will need because no clean-up. Will bill by number of cans. Feel good about these charges (60 less bodies) will pledge to give highest level of service as possible. Alan Hardman - Questions: Anne look at policy issues. Staff recommendation - transfer storm drain costs to Enterprise Funds and set up study for drainage impact fee. Ron Whitehead - 673 , 000 was this in budget last year? Tom Godfrey - other alternative keep General Fund - increase taxes to Anne liked #3 alternative. Joe more than that if tax increase - for E.P.A. Requirements, etc. Nancy Pace - better if in Enterprise Fund. Public feel better. Tom Godfrey - August 4 deadline for compliance E.P.A. Joe - Nationwide charge. Alan Hardman - any exceptions? No. Roselyn Kirk - Would this distribute costs from businesses in area and residents. Joe - Yes. Businesses would contribute based on use. Ron Whitehead - What about corner lots? Joe - will address later if fees are established to make sure it is equally distributed. Alan Hardman - Why are not all cities affected by rules? Joe - Will be eventually - go down lines to samller population cities all will have to comply eventually. Roselyn Kirk - Do we need legal opinion on fees? Putting more costs on sewer? Mayor DePaulis - Roger reviewed best way to do legally on fees. Cindy Gust-Jenson - To Mayor; can Council prepare letter based on information you already have. Yes, need to be specific though in questions - addressed. Alan Hardman - Staw Polls - still do. (All agree. ) Legislative Intent - proposal on drainage fee have fees, proposals (Ron Whitehead) . Anne Pinkney - number 2 response - creation of 3-1/2 person team to deal with emergencies. Alternatives - fund/not fund - recommendation is to fund and review position next year. Ron Whitehead - how many after-hour calls. Duane - had 1 full-time already for years just hourly people. First response operates - sweeping, barricades, stop signs, salt and sand roads in winter, trash, operate all street equipment and any other complaints. Eliminates call-back and overtime pay. Cindy Gust-Jenson - also good for risk management, and limits City's liabiity. Joe - well trained people, prevent supervisor needing to go out. Cuane - calls - 400 per month, Purchasing Department thinks wonderful - need additional 29,000 for benefits. Don Hale - are you transferring full-time to this? Duane - No, paid only hourly not full-time. Joe - not fair to keep them here as hourly employees year after year. Duane - have qualified people - still can't keep qualified people on without offering more incentives. Duane - Council can call us anytime if people have problems - 24 hours a day. Roselyn Kirk - feel service is great, but not sure money should be used only for benefits. Mayor DePaulis - on short-time basis you can, but illegal if kept on year after year according to Human Resources, Fair Labor Standards Act - (all agreed) . Duane/Roselyn Kirk - would like Fair Labor Act checked first. All - next item. Anne Pinkney - Collection fee increase to cover all costs of garbage, then can be Enterprise fund approving concept. Basically, increase 1.25 how much will it generate - talk about a can fee (Ron Whitehead/Anne Pinkney) . Anne Pinkney - Elimination - trash pickup - funding alternatives, transfer, establish 1.25 cleanup fee per household per month to start up. No double charges for people with two cans. Cindy Gust-Jenson - figure higher because it includes capital replacement costs. Scott - A big difference, transfer, sewer fund has money but refuse fund doesn't have funds to reimburse. Alan Hardman - Will General Fund be reimbursed for costs of equipment transfer? Scott - 300, 000 needed to restore program, but study will need to be completed to figure out actual costs. Ron Whitehead - What is 1. 25 figure? Scott - What funds would we need not to have increase? Alan Hardman - 1. 25 generated amount. If you wanted to not do 1.25 fee and fund, pickup would need 1 million 2-50. Nancy Pace - How would duplex be billed? Joe - You would need to determine. Alan Hardman - discrepancy/Cindy will provide. Anne Pinkney - Item Number 2 Alan Hardman - What is increase - 1. 00 more plus 1.25. Anne - 1.25 + 1. 00 fee total of 2 .25 increase. Alan Hardman - Item Number 3 Anne - Number Three is 1. 00 per can charge will bring more money but have problem of equity. Item Number Four - Funding Money Anne - Continue to fund - find General fund revenues. Alan Hardman - Discuss recommendation. Anne - Have two-tier fee: 1.25 fee plus a rate increase; total of $2 .50 per household increase. Scott - Looking at paying only direct costs - involved in fee increase, other items. Alan Hardman - Alternative-move pickup to Enterprise (but absorb) 1. 00 increase but increase monthly rate to 5. 25. Anne - Yes, also charge garbage can fee to house for number of cans. Alan Hardman - Single family go down. Anne - Residence extra 1.25 for cleanup total 5. 25 for can. Nancy Pace - Do you want to keep the program? Joe - Yes, would choose to keep first half to make budget costs. Alan Hardman - Any problems? No one. Ready to make decisision yet. Cindy Gust-Jenson Tom Godfrey/Nancy Pace - Like increase fee. Alan Hardman - Go to next item. Item Number Five Per can fee charge for bent/destroyed cans - a little more costly for set-up - can we charge different rate between 2 cans - could charge 5.42 (2 .72 for second can) - encourage recycling. Roselyn Kirk - Feel problem to change funding - her people in district bills will double - people in her area will not like - she may have to vote separately. Nancy Pace - What do you suggest? Roselyn Kirk - 5. 35 plus 1/2 of 5. 25 cost for second can. Nancy Pace - How do we fund - Cindy Gust-Jenson 5.44 for the first can, 2 . 72 for the second can. Roselyn Kirk - this is what I want. Ron - trial period few years ago - trial basis no problem with increase in costs. Duane - most people think cost of 7 . 00 (4 . 00) for 2nd can when they call - it hasn't stopped people. Tom Godfrey - Feel people should be encouraged to recycle. Alan Hardman - Move to next item - plenty of time to review - does this combine everything? Anne - Yes, concept of all items. Alan Hardman - does it mention 2nd cost fee? Yes. Alan Hardman - No legislative ? No. Alan Hardman - anything else?