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05/18/1989 - Minutes MINUTES: Committee of the Whole Thursday, May 18, 1989 5:00 - 8:00 p.m. City & County Building, 325 451 South State Street In Attendance: Florence Bittner, Wayne Horrocks, Sydney Fonnesbeck, Alan Hardman, Tom Godfrey, Roselyn Kirk, Willie Stoler, Mayor Palmer DePaulis, Linda Hamilton, Roger Cutler, Steven Allred, Mike Chabries, Ed Johnson, Sgt. Mac Connole, Christine Richman, Cam Caldwell, Lee King, Press 1. Mayor Palmer DePaulis, and Steven Allred, Deputy City Attorney, briefed the City Council on the results of negotiations with the railroads concerning franchise agreements for railroad crossings. Council Members Horrocks and Bittner indicated that their main concern is the problem of trains blocking intersections for extended periods of time. Council Member Horrocks stated that at times trains block intersections for 25-30 minutes. Council Member Bittner expressed concern that the trains are making it difficult for citizens of the City's west side to reach the downtown area. Mr. Allred indicated that blocking a street for more than 5 minutes violates state statute, and the only recourse is to ticket the engineers for blocking the intersections. Mayor DePaulis observed that the agreement before the City Council resolves all disputes with the railroad except for two sets of tracks. He indicated that the railroad and the City have agreed to disagree concerning the tracks at South Temple and at 4th West. Council Member Bittner congratulated the Mayor and the Attorney's Office stating that the agreement is an improvement over all previous agreements with the railroad. 2. Council Member Roselyn Kirk moved and Council Member Tom Godfrey seconded a motion to enter Executive Session for the Mayor to brief the City Council on the status of labor negotiations. Council Members Kirk, Godfrey, Stoler, Hardman, Bittner, Horrocks, and Fonnesbeck voted in favor of the motion. Mayor DePaulis, Roger Cutler, Steven Allred, Linda Hamilton, Cindy Gust-Jenson, Lee King, and Christine Richman were also present for the discussion. Council Member Alan Hardman moved and Council Member Wayne Horrocks seconded a motion to adjourn Executive Session. Council Members Hardman, Horrocks, Bittner, Stoler, Kirk, Godfrey, and Fonnesbeck voted in favor of the motion. 3. Roger Cutler, City Attorney, and Steven W. Allred, Deputy City Attorney, reviewed the proposed Fiscal Year 1989-90 City Attorney's Office budget with the City Council. Mr. Allred indicated that a service level increase is requested in the Prosecutor's Office because the case load has increased due to changes in State Statutes and increased enforcement by the Police Department. Mr. Allred stated that the travel/training budget has also increased because of legal education requirements. He indicated that in order to maintain their certification all attorneys admitted to the Utah State Bar will be required to take 27 hours of ongoing legal training within the next two years. The Attorney's Office budget has increased to meet this training need. Mr. Allred stated that a new copy machine, and a token amount for expert and technical services are also included in their budget request. Cam Caldwell, Council Budget Analyst, reviewed the Attorney's budget request with the Council. He indicated that overall the proposed budget is lower than in the current year. He stated that his only staff recommendation is to maintain the travel/training budget at the current level. Mr. Cutler stated that he felt it would be unfair to force his attorneys to pay for their own training when other City Departments pay for their employees to maintain certification. The City Council conducted a straw poll on the staff recommendations pertaining to the proposed Fiscal Year 1989-90 City Attorney's Office budget. The Council voted 7-0 against recommendation number one: That the Attorney's Office travel/training budget be reduced by $4,887. The Council voted 7-0 in favor of recommendation number two: That the Attorney's Office budget be approved at the requested level. 4. Michael Chabries, Chief of Police, presented the City Council with the Department's proposed Fiscal Year 1989-90 budget. He indicated that the Community Services division has been increased to accommodate an expanded youth education program. He stated that another major change in the Police Department budget is the expanded use of a volunteer program. Chief Chabries indicated that the travel/training budget for the department increased as a result of statutory certification training. He stated that his goal is to have the best trained officers on the street, and the best way to accomplish this is to have one or two officers attend courses and then return to the Department and teach the others, and thereby become a specialized resource to the department. Mr. Caldwell reviewed the Department's budget for the Council. Mr. Caldwell indicated that one major policy issue is setting up a system for reimbursement when police officers respond to a false alarm. He indicated that another major policy issue is correcting the accounting problem which has resulted in the State asserting that the City is not conforming to regulations governing the expenditure of funds for alcohol related enforcement activities. Council Member Fonnesbeck asked if the Department had pursued participation by the School District in the cost of school crossing guards. Mr. Caldwell stated that the District had indicated that they had no interest in participating in the cost. Council Member Bittner observed that perhaps it would be in the City's best interest to review the process by which school crossing guards are assigned. Mr. Caldwell indicated that the problem is that denying a crossing guard puts the City in an extremely uncomfortable political position. Perceived danger to children is a very emotional issue for parents. Council Member Bittner asked if the staffing level at the Department was closer to approved strength. Chief Chabries indicated that when the current class of officers is fully trained, the Department will be six officers short for 12 months. Council Member Hardman stated that the dispatchers continue to tell people that there is a shortage of officers on thee street, which has resulted in a number of phone calls to the Council Members. Council Member Hardman asked why, if the Department is only 6 4 officers short, dispatchers are still telling callers that the department is short-handed. Chief Chabries indicated that dispatchers tell callers that there will be a delay on non-life threatening calls as a courtesy. He observed that he is 6 officers short of approved staffing, which is not necessarily what he needs to fully police the City. He stated that the Department may need additional officers, but he will not be able to determine that until the 20 new officers are on the street in October. He stated that there are 60-100 fewer officers on the street now than 10 years ago, and he needs to review the issue to see if the current authorized strength is adequate. Council Member Bittner observed that the Council's independent auditor had reviewed the authorized strength and had found it adequate. Council Member Bittner asked if the liquor money had been supplanted. Chief Chabries stated that the problem was simply an accounting one. The City was using the state funding to enforce liquor provisions, but that enforcement of those provision predated the state money. He indicated that the City had changed it's accounting procedures and the state can now clearly identify the use of the funds. Council Member Godfrey asked what sort of training the increases in travel/training cover. Chief Chabries stated that in order to maintain certification, ongoing training in new techniques and theories must be performed in order for our police force to be able to utilize all avenues of pursuing criminals. Council Member Horrocks asked if the Department had reviewed charging companies for responses to false alarms. Chief Chabries indicated that the Department used to have personnel assigned to tracking false alarms and notifying companies when the number of false alarms from their business is excessive. Chief Chabries stated that the personnel assigned to this function had been cut from the budget in Fiscal Year 1988-89. He observed that he would be more than happy to reinstitute the program, but it would require an increase in FTEs and funding. Council Member Fonnesbeck asked what the most frequent cause of false alarms is. Deputy Chief Johnson stated that the causes of false alarms are, in order: System failure, weather, and operator error. The Council conducted a straw poll on the staff recommendations pertaining to the Police Department budget. The Council voted 6-1 against recommendation number one: That the Police Department travel/training budget be reduced by $6, 200. The Council decided to alter recommendation number two, simply requesting the Department to review the false alarm problem and recommend a solution to the Council. The Council voted 7-0 in favor of recommendation number three: That the Council approve the Police partment budget as requested. (#t W. M. "Willie" Stoler, Chair ATTEST: C i y Rec r City Attorney's Office Executive Summary * The proposed budget for the City Attorney's Office reflects a 24.0% increase over the FY 88-89 budget, but that increase is largely due to an accounting reallocation in which nearly $250,000 of Government Immunity expenses are now included in this department•, rather than being split between the City Attorney's Office and the Department of Human Resource Management. * The proposed staffing level has not changed. However, the department has_ increased the amount budgeted for Other Professional and Technical Services to hire outside attorneys at a below market rate cost to assist with prosecuting cases. The department is also utilizing new attorney interns from local law firms . to try civil cases. ' These interns are working on a volunteer basis and are using these cases to give them trial experience. • * The department Capital line item has increased to cover the cost of two 80 megabyte hard disks, a cluster workstation for the Prosecutor's Office, and a new copier. • * The discussion of the Governmental Immunity budget will take place during the review of the Department of Human Resource Management. * Training costs are proposed to increase by $4,887 to meet new attorney training requirements. The amount requested by the department for this expense is an estimate of six months of training costs. Council may wish to request the department to comply with its city-wide intent to limit Travel/Training to the current year funding level. To ensure that funds are available to the department in case they are unable during the year to achieve this training within the existing budget amount, Council may wish to earmark $4,887 in the General Fund Contingency account as Contingency - Continuing Legal Education. * I recommend that Council approve the proposed budget in the amount of $1 ,530, 497. -1- City Attorney's Office Council Staff Analysis Prepared by Cam Caldwell The proposed budget for the City Attorney's Office reflects a 24.0% increase over the FY 88-89 budget, but that increase is due largely to an accounting reallocation in which the Governmental Immunity Fund being nearly $250,000 more this year than last. This money is budgeted in the City Attorney's Office entirely in FY 89-90, rather than being split between the City Attorney and Human Resource Management. Excluding the Risk Management portion of the City Attorney budget, the proposed budget is actually 4.9% less than the budget approved last year. The staffing level for the proposed fiscal year is the same as the current budget . However, additional funding has been provided for contract prosecuting attorneys who assist the City at a cost which is substantially below market rate. Service Level The Administrative & Civil Division of the City Attorney's Office serves as staff for the Mayor and Council and for all City departments. The attorneys also spend a substantial amount of time in special assignments. One attorney is fully involved with labor negotiations and grievance administration. Another attorney is primarily involved with handling the general liability claims that arise and -determining the appropriate settlement of these claims. This attorney also spends time consulting with departments to assist in . reducing the risk of claims. The Prosecution & Criminal Matters Division gives priority to three goals : 1) Prosecution of DUI cases, 2) Life Safety Code enforcement, and 3) Prosecution of vice cases. The level of activity in this division has grown due to changes in the state law which put a greater burden on municipalities in processing cases. Budget Issues The Travel/Training budget for the City Attorney's Office is proposed to increase by $4,887. This figure is an estimate to comply with the new attorney licensing requirements which have been imposed by the Supreme Court . The training programs which will meet the new training requirements have not yet been established, and the budget estimate requested is an approximation by the department. The funding requested is for the period beginning January 1 , 1990. Although it is evident that this training is needed to comply with continuing legal education requirements, Council has indicated its desire to limit the growth of Travel/Training costs for City departments. In light of the Council 's intent to limit the growth of training budgets city-wide, it may be appropriate for Council to consider reducing this budget by $4,887. Council could request the department to attempt to comply with this requirement with existing funds, and could reserve the right to open the budget during the year -2- - if it were necessary to do so to meet mandated training requirements. To ensure that funds are available for this potential expense, Council may wish to earmark $4,887 in the General Fund Contingency line item. Funding in the amount of $25,638 has been requested for Capital Equipment to purchase a new office copier for the civil office, two 80 megabyte hard disks to expand storage capacity, and a cluster workstation for the Prosecutor's Office. These items have been requested to improve productivity and have a high cost/benefit return. Policy Issues The decision to contract for prosecuting assistance is financially advantageous to the City, as compared to hiring additional full-time staff. The City Attorney's Office has also worked out an excellent working relationship with City law firms which will enable the City to utilize top quality new lawyers on special cases to give these young attorneys trial experience. The budget for the Government Immunity fund will be discussed as part of the Human Resource Management budget. Staff Recommendation 1) Reduce the Travel/Training budget by $4,887 and request the department to attempt to meet continuing legal education requirements using available department resources. Transfer the $4,887 tb the General Fund Contingency account and earmark it as Contingency - Continuing Legal Education in the event that it is needed. 2) Approve the City Attorney's Office budget in the amount of $1 ,530,497. -3- 7 . ROGER F. CUTLER �1'J' r r' Q,J�^�' ` r 00,°PA R�� fh©�� ASSISTANT ATTORNEYS CITY ATTORNEY '�+� +�J '��� `R�►� ��► RAY L. MONTGOMERY STEVEN W. ALLRED LAW DEPARTMENT GREG R. HAWKINS DEPUTY CITY ATTORNEY ' CITY AND COUNTY BUILDING • LARRY V. AIROVE R. B 451 SOUTH STATE STREET, SUITE 505 BRUCE R. AIRD CHERYL D. LUKE FRANK M. NAKAMURA CITY PROSECUTOR SALT LAKE CITY, UTAH 84111 (801) 535-7788 ASSISTANT PROSECUTORS FAX (801) 535-7640 DONALD L. GEORGE CECELIA M. ESPENOZA May16, 1989 RICHARD G. HAMP GLEN A. COOK Salt Lake City Council City & County Building 451 South State, Third Floor Salt Lake City, Utah 84111 Re: 1989-90 Budget Dear Council Members: I GENERAL STATEMENT OF OFFICE FUNCTION, ORGANIZATION AND STAFFING A. Organization: The Salt Lake City Attorney' s Office is made up of two divisions, the Civil Support and Administration; and Prosecution. Included in the Office' s budget for Fiscal Year 1989-90, for the first time, is the entire Governmental Immunity Fund. (The budget review of this Immunity Fund will be conducted separately from the Attorney' s budget review. ) The Civil Support division consists of seven attorneys, three secretaries, a clerk and two part-time law students. The Prosecution division consists of five attorneys, two secretaries, two clerks, and a part-time hourly employee budget. The part-time budget is used to fund contract hourly attorneys who respond to peak demand periods. B. Staffing: These staffing numbers are identical to fiscal year 1988-89 in spite of an increase in demand upon both Offices. The Office Salt Lake City Council May 16, 1989 Page -2- has seen an increase in complex litigation as well as personnel and labor disputes, inter-governmental relations and a variety of other specialized legal matters. After reviewing the potential options, including a new full time staff position, the Office has requested an additional $10, 000 to be used for part-time hourly prosecution. The Office believes that in light of the increase in prosecutorial responsibilities, the use of part-time attorneys at a very favorable hourly rate to the City, is a reasonable and economical approach to these increased demands. Although no staffing changes are contemplated for the immediate future, it is worthy of mention that as a result of the increased demands upon the Office and the nature of those demands, an increased staffing level would be appropriate in the near future. Although not a request for new staffing, the Office has requested a new line item appropriation for professional training. This line item represents the result of new attorney licensing requirements imposed by the Supreme Court. Commencing January 1, 1990 the Court is requiring attorneys, as a condition of professional licensing, to pursue a program of continuing legal education (CLE) . Previously, the attorneys of the Office have attended infrequent seminars and workshops and a modest CLE program had been developed in-house. However, the new require- ments mandate that only certified CLE courses will qualify. The mandate is to satisfactorily complete 27 hours of education every 24 months. The precise guidelines and courses have not yet been formulated, however, it is expected that only those courses which have relevance to municipal and related matters will be attended. The requested funding is an estimate of six months fulfillment of those requirements. C. Revenue Preservations/Generation: The Office is not cognizant of any potentially new revenue sources as a result of its departmental duties; however, in its role as lobbyist, the Office regularly supports legislation that has a positive financial impact and opposes legislation that has a negative financial impact. In addition, the Office is often the primary negotiator for a variety of contract matters that optimize the value of City goods and services. In the past year the Office has been instrumental in preserving the franchise tax, the hotel-motel tax, avoiding statutorily imposed tax limitation, negotiating income from the County for a variety of sizable lease payments, recovering $2.5 million dollars from the STT matter, successfully rebutting an unfavorable audit which would have Salt Lake City Council May 16, 1989 Page -3- jeopardized the $450,000 state liquor appropriation, defending against the fire fighters' claim for overtime compensation and acting on numerous other areas of resource preservation and generation. D. Policy Function: The Office views its policy role as one of refining and implementing those policies adopted by the Council and the Mayor. As a member of the Mayor's Policy Action Committee, the City Attorney is a resource for development of City legal policy and policies which minimizes legal exposure. It is in the area of preventive law that the Office can be most valuable to City operation. The Office would be pleased to respond to any questions. est personal r ards, D puty City Attorney SWA:rc Police Department Budget Analysis Executive Summary * The proposed Police Department budget for FY 89-90 is $18,918, 232 or 93.9% of the $20.148 million budget approved last year. The difference represents an adjusted budget total of $1,350,955 for forty-four dispatch staff which have been transferred to the Fire Department and E-911 budgets. Using the budget number in the Mayor's proposed budget as a base comparison with the Police Department's current staffing complement, the proposed budget is .6% higher than the budget for the current year. * There will actually be 30 more officers available for Police assignments in FY 89-90 than in FY 88-89. These new officers are available because budget limitations did not allow for the full funding of all 320 sworn positions during the current year. This was partly due to the need for the department to leave positions vacant due to early retirement payouts. In addition, new officers • spent much of their first six months in the department at POST training and in-house training. * The proposed budget includes the expansion of the Community Affairs Division, the implementation of the DARE Program, expansion of youth gang investigation, the implementation of the Police Service Dog program, participation in the AFIS regional fingerprint tracking program, and the initiation of the Police Auxiliary program. These programs were presented and discussed by the City Council at the police policy meeting held earlier this year.. * The department has proposed a Travel/Training budget which is $6, 200 than the FY 88-89 budget. In reviewing this budget it appears that cost savings are possible by reducing the number of officers sent ' to specialized schools and by conducting some courses with in-house resources. * According to the December, 1988, Police Department activity • report, there were 11,622 burglary alarms responded to in the City in calendar year 1988. Given the cost of providing this service, Council may wish to establish a fee to charge for false alarms. It is appropriate to note that private alarm companies generally charge a fee for a false alarm call which they are required to answer. * The Police Department has been identified by the Legislative Auditor General's Office as being in noncompliance with the State Liquor program which gives the City $450,000 to enforce liquor related criminal activity. The Council may wish to request the Administration through a Legislative Intent to report on its plan to bring the City into full compliance with State Liquor requirements so that the City can continue to be eligible for these funds. -1- Police Department Budget Analysis Council Staff Analysis Prepared by Cam Caldwell The proposed Police Department budget for FY 89-90 is $18,918,232 or 93. 9% of the $20. 148 million budget approved last year. This budget total for FY 88-89 is different than the information provided on Page 129 of the budget document, which shows the FY 88-89 budget as $18,797,836. The difference represents an adjusted budget total of $1, 350,955 for forty-four dispatch staff which have been transferred to the Fire Department and E-911 budgets. Using the budget number in the Mayor's proposed budget as a base comparison with the Police Department's current staffing complement, the proposed budget is .6% higher than the budget for the current year. In making this comparison it should also be noted that the transferring of the dispatch function from the Police Department to the Fire Department will enable the Police Captain and Lieutenant who worked with dispatch to devote their time to other department assignments. Personnel Changes The staffing document for. the Police Department shows that there are 46 fewer FTE employees in the department in FY 89-90• than in the current year. As noted, forty-four of those employees are dispatch personnel. One is the former Crime Analysis Unit Director. The remaining position is not a deletion but reflects a change in the manner in which the Crossing Guard positions are computed. Seven positions were reclassified during the year as a result of job audits. Two of these positions were 300 series technical/supervisory personnel and five were 200 series staff. In comparing the proposed budget with the current fiscal year, there will actually be 30 more officers available for Police assignments in FY 89-90 than in FY 88-89. These new officers are available because budget limitations did not allow for the full funding of all 320 sworn positions during the current year. This was partly due to the need for the department to leave positions vacant due to early retirement payouts. In addition, new officers spent much of their first six months in the department at POST training and in-house training. Chief Chabries stated in his department policy presentation to the City Council that his emphasis for the next year would be on establishing department stability. The proposed budget enables the department to put more officers on the street and in special assignments to assist the department to achieve identified objectives, including establishing greater organizational stability. Service Level Changes Over the past several years calls for service have increased at a rate of almost 3% annually. The number of calls for service in calendar year 1989 are expected to continue to rise. Part I and Part II crimes, as indexed by -2- the FBI Uniform Crime Report, constitute about 20% of all calls for service. Part I crimes are major crimes, such as murder, rape, burglary and larceny. Part II crimes include vice, traffic, and other offenses not considered to be as severe criminal activity. Most of the remainder of the calls are for traffic assistance or for community assistance not involving a criminal action. Response time to crimes and calls for service varies because of many factors and conditions, including the actual type of call and the urgency of response required. The department indicates that the average response time is 13.3 minutes for all calls. The time required to receive, log, and dispatch a call to an officer over the air averages 7.4 minutes. The time required for an officer from responding to a call to arriving on the scene averages just under six minutes. • The data on response times for. "in progress calls for service" shows a total response time of 8. 7 minutes in November. and 8.3 minutes in April. This category indicates the ability of the department to respond to high priority needs for an officer. Expansion of the Community Affairs Division and increased involvement with neighborhood groups in, crime prevention is an area where additional resources will be allocated. Two additional sworn officers will be assigned to the Crime Prevention Unit. In addition, department volunteers will be involved in working .with a target elementary school -and in reinstituting a competition drag racing car. Both of these programs are geared toward improving police relations with community youth. The School Resource Officer Program and the Red Flag summer youth program are also special programs in the schools which are designed to assist community youth.-- In addition, three sworn officers have been assigned, to work with a network of other state and municipal police departments to gather information about youth gang problems and their influence on criminal behavior. Like other communities throughout the country, Salt Lake City's criminal behavior is predominantly youth related. The department explained the Drug Abuse Resistance Education Program (DARE) at the police policy meeting. This program will also involve three sworn officers in an effort to reach elementary school children before they become involved with drugs and alcohol. The start-up cost of this program were $8,000, in addition to the three officers. The start-up expense was funded out of seizure money, rather than traditional General Fund resources. The Police Service Dog Program which was briefly addressed in the department policy meeting will be funded out of money obtained from confiscated property. The net cost of this program will be an estimated $4,000. Three officers will be assigned dogs and will keep them in their assigned police vehicles while on routine patrol. The addition of these trained dogs will assist the department in search situations, and will provide greater flexibility than the current practice of working with Salt Lake County. Detailed goals and procedures have been outlined for this program and performance information will be closely monitored by the department in evaluating this program. The Volunteer Auxiliary Program, initiated during the current fiscal year, will be in place in July, 1989. The thirty volunteers expected to be involved in this program will provide an increased level of service by performing tasks -3- currently requiring department resources. This program will also be closely monitored by the department, with information to be shared with the City Council. The Automated Fingerprint Identification System (AFIS) requires an initial five year commitment from the department to lease an AFIS booking terminal. The City's terminal will be linked to a regional service center in Sacramento. This service center will assist the department in the accurate verification of an arrested subjected who may have been previously entered into the system in the Western United States. It will also provide the ability to trace latent fingerprints from a crime scene and compare them to millions of prints from arrested subjects whose prints are stored in the system. The AFIS program will go into effect in September, 1989, and the department will be billed $1,026 per month. It is expected by the department that this system will significantly improve the crime clearance rate of the department while possibly reducing processing time and staffing requirements. The proposed Travel/Training budget for the department is $6,200 higher than the FY 88-89 budget. The position of the Administration is that this is a service level increase for the department which was warranted. In reviewing the department travel and training budget it appears that there are training programs where fewer department representatives could be sent. In one case in particular the proposed training is generic and could be provided by qualified Human Resource or Police staff within the City. In context with its interest in limiting the increase in training costs, Council may wish to carefully review this $6, 200 additional training and travel expenditure. Policy Issues One of the issues considered by the Council at its most recent retreat was the possibility of establishing a charge to business and property owners for false alarms. According to the December, 1988, Police Department activity report, there were 11,622 burglary alarms responded to in the City in calendar year 1988. The department reports that the average time commitment for the alarms was 21. 6 minutes per case. They also note that the average was 1.8 officers responding for each alarm. On that basis, assuming a $18 per hour cost for the officers' time, the cost to the City for responding to false alarms is about $136,000 per. year. Given the cost of providing this service, Council may wish to establish a fee to charge for false alarms. It is appropriate to note that private alarm companies generally charge a fee for a false alarm call which they are required to answer. One issue not fully resolved in working with the Police Department is the status of the liquor, related enforcement activities funded through a $450,000 State Liquor grant. This past year the City has been audited by the Auditor General's Office and was found to be deficient in complying fully with the record keeping and service level responsibilities set forth in the grant. The Legislative Auditor's Office concluded in their audit of the City that the Police Department had supplanted existing levels of service in using the State Liquor funds. The department has the obligation to show that the increased money provided from the State Liquor Funds are used to increase the level of liquor enforcement activities within the department. -4- Staff Recommendation 1) Reduce the Travel/Training budget by $6,200, consistent with the requirement that departments limit their training expenses to the amount budgeted in the current fiscal year. 2) Request the administration to develop an ordinance to establish an equitable charge for false alarms responded to by the Police Department to .ro^et portion_ �-- associcrted with providing thi r=P�� a.. 3) Request the administration to contin e to work with the Mate� ..c Auditor's Office to confirm that the City is in compliance with requyi..rements to receive State Liquor funds. CounciLinay_wish—ta. _ "Y"r�""—r------"L►.—se�•+s t -5- POLICE DEPARTMENT Overview of the Program The Salt Lake City Police Department has enjoyed a reputation for high quality police services throughout the State of Utah and in the Western United States. The department's staff is responsible for the prevention and suppression of crime, the prevention of accidents and regulations of traffic congestion, and the handling of a multitude of requests for information and service. In the FY 88/89 budget, the Police Department was authorized 320 sworn officers, 112 non-sworn and 98 School Crossing Guards. Police Department calls for service have increased over the past 10 years by 24.2%, while the number of officers on the street has decreased by 11.9%. The percent change in total Part I Crimes from 1978 to 1988 represents an increase of 35.5%. By category, the percentage changes in Part I Crimes are: Homicide -23.8% Rape -33.6% Robbery 7 3% Agg. Assault -3.5% Arson 92.4% Burglary -20.2% Larceny 77.7% Auto Theft -33.9% In 1978, we had only 66 reported arsons, while in 1988, there were 127 reported. Arson is .10% of the total Part I Crimes. Larceny is historically high in Salt Lake City because of the reporting we encourage. However, with the high percent change, it still accounts for only 13.01% of the total Part I Crimes. Police Department expenditures have grown from $16 million in 1981 to nearly $21 million today. Police costs per capita have followed a similar growth pattern. The city and the department are governed by the Utah Fiscal Procedures Act, which provides City and Police Administration with the opportunity to make changes in programs and service levels after the budget is passed by the Council. Historically, the department has operated with a great deal of fiscal responsibility. -2- SERVICE LEVELS A forecast of service levels for FY 89/90 as compared to that of FY 88/89 , would suggest an expectation of an increase in calls for service with a corresponding increase in response time - EXCEPT for high priority crimes and/or crimes in progress. Calls for service in calendar year 1989 are expected to continue to rise. In calendar year 1988 , 124 ,668 calls for police service were received by the department. This represents the highest number of calls for the. last 10 years. Over the past ten years , we have seen an annual increase for service calls of almost 3%. For the first three months of this year, we are well ahead of last year. The response time may increase EXCEPT for high priority crimes or crimes in progress. With manpower levels remaining essentially the same, the increase in demands for service will increase low priority crime response time accordingly. Part I and II crimes comprise approximately 20% of all calls for service. It is likely property crimes will continue to rise as community policing efforts encourages crime reporting. Trends would suggest that crimes against persons should remain at approximately the same level, while public service' calls will rise. STAFF CHANGES The authorized sworn officer strength of the department has remained at 320 . Budget limitations in FY 88/89 did not allow for the funding of three officer positions . FY 89/90 base has full funding for 320 sworn officer positions. FY 89/90 retirement incentive obligation will be funded from officer vacancies. Administrative structuring has allowed for the transfer of one (1) Captain position to a Lieutenant position. This will provide an ongoing savings due to a lower personal services cost. The support position of Director of Research and Planning has been deleted from next year ' s budget. To maintain the department' s commitment, a sworn officer has been transferred to the Planning and Research section of the Community Affairs Division. An additional authorized position has been transferred to Crime Prevention to further enhance the departments efforts in dealing with the community and their concerns on a proactive basis . -3 The equivalent of one officer position has been transferred from Patrol to work in the newly adopted D.A.R.E. Program. This program assumes a proactive, long-range effort in combating the drug problem in our community. The 44 positions in the FY 88/89 budget associated with the dispatch function have been transferred to the Fire Department as a continued effort toward a consolidated Public Safety Dispatch System. POSSIBLE NEW REVENUES No recommendations. MAJOR_POLICY ISSUES The department presented three major policy issues to the Council on January 19 , 1989 . Those issues were: 1. Community Policing Effort 2 . Illicit Drug Use 3. Utilization of Volunteer Services Additionally, we have taken steps to deal with the "gang problem"' , which has become a major concern for the community. COMMUNITY POLICING EFFORT The participation of citizens in a community policing effort greatly enhances the police department' s effectiveness. Our commitment to work with the residents and businesses in efforts to promote public safety remains firm. A new Community Affairs Division has been organized as of November 1988, and will be developing policies and procedures during calendar year 1989/FY 89-90 . Staffing for this division' s Crime Prevention Unit is six (6) sworn police officers, three (3) civilians (funded through CDBG funds) and one (1.) secretary. • -4- The programs currently being promoted are: 1. Crime Prevention. 2. Officer Friendly (including a Youth Against Crime Program. ) 3. Senior Citizen Training. 4 . Race Car - the Mayor has approved this program to be an all voluntary-no cost to the City program. 5 . Concept development "Crime prevention through environmental design" is underway. Other community police programs are: 1. Adopt-A-School - Officers have adopted Jackson Elementary School, on a voluntary basis , to provide some needed student tutoring. 2. School Resource Officer Program - Four officers are assigned schools in a joint program with Salt Lake City School District. 3. Chaplain Services - to include a Crisis Assistance Program. These services are provided by volunteers except for the director, who is on contract for 10-20 hours per week. Additional programs that will impact the community' s involvement are discussed in the policy issues that follow. ILLICIT DRUG USE Salt Lake City Police Department continues as the host agency for the METROPOLITAN NARCOTICS STRIKE FORCE (Metro) . We currently have eleven (11) FTE' s assigned to this effort. Physical facilities are provided by the department. Metro is supported primarily by federal grant funds; however, participating -5- agencies also provide assessed funds. The following annual funds comprise the police department' s obligation to Metro (not including personnel, cars and office space) : SLCPD Metro contribution $37 ,500 Operating & Maintenance $6 ,660 Charges & Services $52,760 TOTAL $96 ,940 In the Fall of 1989 , we will be working in some elementary schools on the Drug Abuse Resistance Education Program (DARE) . This program will be in effect FY 89/90. The start-up costs for this pilot program in FY 88/89 were approximately $8 ,000 .00 in addition to the three (3) officers assigned (incl. equipment) . This amount should carry the program through FY 89/90 . This elementary school educational program is a pro-active effort to help kids resist drug and alcohol involvement. In addition, three (3) police officers will be involved in the Salt Lake City School District' s K-12 ALCOHOL and DRUG EDUCATION PROGRAM. The Salt Lake City Police Department must be involved in pro- active prevention programs as well as supporting vigorous investigative efforts leading to the successful prosecution of offenders. UTILIZATION OF VOLUNTEER SERVICES The department is currently participating in the City' s volunteer program in clerical/non-uniform functions. An all Volunteer Auxiliary Program/Uniformed (no weapons) will be in place July 1989 . We are planning to have at least 30 volunteers involved in this effort. GANG ACTIVITY A new investigative squad has been established at the direction of Chief Chabries. This is an effort to identify the scope of the "gang problem" and determine its influence on criminal behavior. Likewise , this squad has been tasked with the responsibility to make recommendations that will enable the City to more effectively deal with the negative impact of this "gang activity" . Three FTE ' s of the Salt Lake City Police Department are assigned, along with personnel from other agencies. The Utah Department of Public Safety and the Utah State Juvenile Court are assigning personnel. In addition, other agencies are working closely with this effort. -6- OTHER CHARGES AND SERVICES Account #2305 - Contract services for supervision of. the Police . Chaplain program. The dollar amount proposed is $8 ,160 . Account #2317 - Fees paid for services of outside instructors brought into the Police Department to instruct recruits and provide in-service training. Generalized training for the entire department, such as stress and anger management courses, civil liability and trauma incident training. The dollar amount proposed is $4 ,000 . Account #2318 - Amounts budgeted to fund functions that improve the relations of the department with its employees and the community. Examples of such functions are awards for the recognition banquet, volunteer chaplain dinner and crossing guard appreciation dinner. The dollar amount proposed is $5 ,500 . Account #2321 - Services provided to the department by the Information Systems Division for mainframe data processing and micro computer support. The dollar amount proposed is $740 , 602. Account #2321 .01 - Services provided to the department by the State of Utah Division of data processing for information and access to files on criminal, motor vehicle and other criminal justice information Also, included is nine month funding for the A.F. I .S. program which will begin September 1st. The dollar amount proposed is $40 ,980. Account #2324 - Amounts are budgeted for services provided to the department and its employees in the main areas of: 1) Authorized armorer to repair and maintain department weapons . 2) Required polygraph examinations for pre-employment, criminal and other investigations . 3) Evaluations and employee referral when requested. The dollar amount proposed is $32, 500. Account #2331 - Electrical service at the Hendriksen Range located in Parleys Canyon. The dollar amount proposed is $1 ,900. Account #2336.02 - Long Distance phone services. The dollar amount proposed is $16 ,786. Account #2340 - Payments made to Information Management Systems Division for service on micro computers, printers and related support equipment. The dollar amount proposed is $13 ,711. Account #2341 - Contracts for maintenance on office equipment used in the 'department. Examples are: offset printing presses, collating machines , copiers and typewriters. The dollar amount proposed is $38 ,568 . -7- Account #2351 - Budget provided for maintenance and repairs of office/police equipment and furniture not covered by maintenance contracts. The dollar amount proposed is $10 , 600. Account #2352.02 - Maintenance and service provided on the radio system and its components. The dollar amount proposed is $137 ,594 . Account #2370 - Printing of community related information by the C.D.B.G. portion of Crime Prevention. The dollar amount proposed is $500 . Account #2390 - Fees paid to Fleet Management for the maintenance and operating cost of the police fleet. The dollar amount proposed is $1 ,018 , 132 . Account #2506 - Fees paid to Information Management Systems Division for the phone and related equipment in use by the department. The dollar amount proposed is $189 ,035 . Account #2512 - Payment to the Police Mutual Aid Association for the use of the Hendriksen Range located in Parleys Canyon. The dollar amount proposed is $7 , 500 . Account #2513 - Rental payments for two Mt. Olympus water coolers and a suspect identification kit used in criminal investigations. The dollar amount proposed is $1,713 . Account #2521 - Meals provided as part of the union contract for "2004 series employees working overtime. The dollar amount proposed is-•$577. Account #2522 - Professional and civic memberships that promote professionalism in the department and maintain important relationships with the community. The dollar amount proposed is $4 , 759. Account #2523 - Local training and seminars provided for the additional training and benefit of the C.D.B.G. portion of the Crime Prevention effort. The dollar amount proposed is $600 . Account #2525 - Training related costs for employees in gaining additional job skills and expertise in their area of assignment. The dollar amount proposed is $19, 751. Account #2527 - Includes both parking allowance provided to "200" series employees and six month funding for the Captain' s car allowance. The car allowance portion will not be needed after December 31, 1989 , as those involved will be driving fleet cars. The dollar amount proposed is $16 , 128 . -8- Account #2548 - Funds budgeted for use by officers gathering information and evidence in criminal investigations. The dollar amount proposed is $70 , 500 . Account #2549 , #2549 .01, #2549 .02 - Amounts are provided for the premiums related to risk managements, worker ' s compensation and unemployment compensation. The dollar amount proposed is $404 ,920 . Account #2590 - These funds provide for the Department ' s use of petty cash to purchase items and the charges for the employee' s participation in the City sponsored Appreciation Day. The dollar amount proposed is $7 , 500 . TRAVEL/TRAINING The proposed funding for FY 89/90 is $20 , 351. This amount reflects an increase of $6 , 200 from FY 88/89 and will provide specialized training for department personnel . AUTOMATED FINGERPRINT IDENTIFICATION SYSTEM (AFIS) This department has committed itself to an initial five year participation to lease an AFIS booking terminal (BT) , effective September 1989 . The department will be billed $1,026 . 00 per month, which equates to $10 ,260.00 for FY 89/90 and $12,212 .00 annually for four years thereafter. The SLCPD AFIS BT will be hooked to the central site at the State, which will in turn be linked to the "service center" in Sacramento, California. The BT serves many purposes, two of which are very important: 1. Accurate verification of an arrested subject if previously entered into the system, under which name, and where in the Western United States . 2 . Ability to run latent prints from a crime scene against the many millions of prints from arrested subjects that are stored in the system. This access should be much more timely than by using another access agency. AFIS technology is one of the most exciting developments in law enforcement. It is anticipated that further technological development of this system will continue to enhance identification and investigative efforts, while possibly reducing processing time and manpower allocations .