05/23/2017 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 23, 2017
The City Council met in Work Session on Tuesday, May 23, 2017, at
1 : 09 p.m. in Room 326, Committee Room, City County Building, 451
South State Street.
In Attendance: Council Members Andrew Johnston, Derek Kitchen,
James Rogers, Erin Mendenhall, Charlie Luke and Lisa Adams .
Absent: Councilmember Stan Penfold.
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Deputy Director; Jacqueline
Biskupski, Mayor; Patrick Leary, Mayor' s Chief of Staff; David
Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City
Attorney; Jennifer Seelig, Mayor' s Community Relations Director;
Benjamin Luedtke, Council Constituent Liaison; Mike Reberg,
Community and Neighborhoods Director; Michael Akerlow, Community
and Neighborhoods Deputy Director; Sylvia Richards, Council Policy
Analyst; Brent Beck, Community and Neighborhoods Financial and
Administrative Services Director; Allison Rowland, Council Public
Policy Analyst; Lisa Shaffer, Public Services Director; Dawn
Crandall, Public Services Financial Analysist; Mike Brown, Police
Chief; Tim Doubt, Assistant Police Chief; Russell Weeks, Council
Senior Public Policy Analyst; John Vuyk, City Budget Manager;
Elizabeth Buehler, Civil Engagement Manager; Mary Beth Thompson,
Finance Director; Lehua Weaver, Council Associate Deputy Director;
Julio Garcia, Human Resources Director; Cris Jones, Transportation
Section Manager; Makayla Hardy, Deputy City Recorder; and Kory
Solorio, Assistant City Recorder.
Council Members Luke and Rogers presided at and conducted the
meeting.
The meeting was called to order at 1 : 09 p.m.
AGENDA ITEMS
#1 . 1:09:35PM BRIEFING REGARDING THE PROPOSED COMMUNITY AND
NEIGHBORHOODS DEPARTMENT BUDGET FOR FISCAL YEAR (FY) 2017-18 . View
Attachments
Sylvia Richards , Mike Reberg, Mike Akerlow, Brent Beck, Lisa
Shaffer and Elizabeth Buehler briefed the Council with
attachments . Discussion was held regarding potential conflicts of
interest with the Homeless Services Coordinator new hire,
addressing public feedback regarding the impact of Homeless
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Resource Centers to surrounding neighborhoods, future/additional
funding needed for homeless services, net zero development
requirement of City buildings, metric for success of Operation
Diversion, lack of jail space, Civic Engagement, 200 South
crosswalk, Transportation Division Director position, Homeless
Services budget department transfer from Public Services to
Community and Neighborhoods, adding a shower component to portable
restrooms, Clean Team program funding, receipt of Council
requested information being received in a timely manner,
utilization of motel vouchers, Road Home (Midvale Shelter) funding
increase, funding resources for detox beds, unused funding for ID
cards, implementation of Building Services Audit recommendations,
additional Engineering positions, and House 20 Program.
Council Members requested the following items from Staff:
• Work with Information Management Services (IMS) to utilize
Geographic Information Systems (GIS) data to track/monitor
areas for early indications of life changing affects in order
to support communities before reaching duress .
• Provide additional specificity of performance measures .
• Pursue Clean Team program funding with the Downtown Alliance.
• Provide information regarding winter utilization of motel
vouchers, how the program runs, and the metric for success .
• Provide information on how increased funding would be
utilized for the Road Home (Midvale Shelter) .
• Provide cause for decreased funding of detox beds .
• Provide list of potential groups interested in utilizing
funding to assist homeless individuals with ID cards .
• Provide update on recommendations being/not being implemented
from the Building Services Audit.
#2 . 2:18:06PM BRIEFING REGARDING THE PROPOSED PUBLIC SERVICES
DEPARTMENT BUDGET FOR FY 2017-18 . View Attachments
Alison Rowland, Lisa Shaffer, Dawn Crandall, Mary Beth
Thompson, and David Litvack briefed the Council with attachments .
Discussion was held regarding pothole repairs, budget neutral
transition of employees from part-time to full-time, Rose Park
Golf Course management upon transfer into the General Fund, self-
sustainment of the Regional Athletic Complex, homeless camp clean-
up funding sources, funding for street repairs, funding for tree
planting, timeline for completion of the Urban Forestry Survey,
potential use of removed trees, proposed budget increase for youth
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 23, 2017
and family programs, metrics for success/timeline/funding for the
integration of Sorensen Multicultural and Unity Centers, concern
with sustaining weed abatement funding, and off-leash dog pilot
program.
Council Members agreed to have Staff provide a clear
understanding/clarification of funding uses for clean-up of
transient camps, before making a decision to allocate funding.
Council Members requested the following items from Staff:
• Provide information on how many full-time employees could be
obtained from part-time employees .
• Provide an update on the Urban Forestry Survey.
• Provide an update on the potential use of removed trees .
Councilmember Luke joined the meeting at 3 : 37 p.m.
#3. 3:38:11 PM BRIEFING REGARDING THE PROPOSED POLICE
DEPARTMENT BUDGET FOR FY 2017-18 . View Attachments
Benjamin Luedtke, Mike Brown, and Tim Doubt briefed the
Council with attachments . Discussion was held regarding
distribution/recipients of bus tickets/tokens, potential expansion
of Operation Diversion, Community Connection Center funding,
metrics to determine/select training resources,
recruitment/staffing status, neighborhood patrol/beat program
status, budget shift in the Office of the Chief/Operations, grant
funded positions, potential of a full time employee (with
specialized training) to handle electronics/social media, pending
female homeless resource center, crime prevention for communities
where homeless resourse service centers would be located,
potential accreditation of the crime lab, special victims division
staffing, federal funding for the structural safety program,
amending the DNA testing ordinance, cost of the Mayor' s security
detail, and status of an anti-gang program team-up with the Salt
Lake City School District.
Council Members requested the following items from Staff:
• Follow-up meeting to provide status of neighborhood
patrol/beat program implantation/status .
• Provide use of federal funding for the Structural Safety
Program.
• Provide cost information for the Mayor' s security detail .
#4 . 4:22:06PM BRIEFING REGARDING THE PROPOSED NON-DEPARTMENTAL
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TUESDAY, MAY 23 , 2017
FUND BUDGET FOR FY 2017-18 , WHICH ACCOUNTS FOR TRANSFERS TO OTHER
FUNDS, GRANTS AND OTHER SPECIAL REVENUE FUNDS THAT DO NOT BELONG
TO PARTICULAR CITY DEPARTMENTS.View Attachments
Russell Weeks, John Vuyk, Mary Beth Thompson, and Chris Jones
briefed the Council with attachments . Discussion was held
regarding inquiry of why Salt Lake City Arts Council and Regional
Economic Development budgets were not under the Economic
Development Department, ACE Fund (Signature Events Fund) increase,
Utah Legislative Local Lobby increased funding, concern regarding
non-representation of the Council with the State Legislature, Hive
Pass metrics for success/inclusion of Front Runner/Green Bike
Program, funding for potential liability claims, gang prevention
funding, constituent tracking system funding, street car payment
to Utah Transit Authority (UTA) , Jazz Festival
reinitiating/funding, structural safety funding, Young Women' s
Christian Association (YWCA) Family Justice Center Services (new
item) funding, and Municipal Elections funding.
Council Members requested the following items from Staff:
• Provide metrics on events (number of requests/events/index) .
• Provide detail explaining increase in Utah Legislative Local
Lobby funding.
• Have Administration provide information regarding
reinitiating the Jazz Festival .
• Provide detailed information regarding the YWCA Family
Justice Center Services proposed funding.
Provide information regarding the decrease in Municipal
Election funding.
#5 . BRIEFING REGARDING THE CITY' S CAPITAL IMPROVEMENT
PROJECTS, WHICH INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION
OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES .
Generally, projects have a useful life of five or more years and
cost $50, 000 or more. View Attachments
Item postponed.
#6 . FOLLOW-UP BRIEFING REGARDING THE PROPOSED GOLF FUND
BUDGET FOR FY 2017-18 . View Attachments
Item postponed.
#7 . 5:05:55 PM BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL
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BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT FOR FY 2016-17 . The budget amendment includes funding
requests for:
• Liberty Park concessions area improvements .
• Homelessness services cost overruns .
• Site planning for City employee daycare.
• General obligation bond refinancing.
• Among many other changes .
Budget amendments happen several times each year to reflect
adjustments to the City's budgets, including proposed project
additions and modifications. (Budget Amendment No. 6) View
Attachments
Sylvia Richards , Benjamin Luedtke, David Litvack, Mary Beth
Thompson, and John Vuyk briefed the Council with attachments .
Discussion was held regarding projected revenues in: licenses and
permits, parking meters, fines and forfeitures in the Justice
Court, re-scoping funds for an employee daycare, transparency and
policy concerns on budgets and over-expenditures, green-waste
landfill fees, significant fund balance levels, Wingpointe Golf
course rent, proposed changes for Fire Station No. 3 impact fees,
and crime lab lease payment.
Mr. Litvack said he wanted to clarify the earlier lobbyist
concerns . He said there was an over-expenditure of $5, 000 in the
lobbyist account and the national lobbyist was also charged to the
State account causing an overage as well .
Councilmembers Luke, Adams, and Mendenhall voiced their
concerns about transparency in budget amendment Items 4-8 . They
encouraged the Administration to consider transparency and best-
practice concerns when estimating project budget' s or instances of
over-expenditures for the coming year.
Ms . Thompson said she wanted the Council' s consideration of
a revenue reserve (putting aside funds for instances of revenue
shortfall) .
Council Members requested the following items from Staff:
• Information regarding the Administration' s plans for
significant fund balance levels .
• Additional numbers, thresholds, and information on a possible
revenue reserve.
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
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• Clarification on how funds are being used in the rent payments
for Wingpointe Golf course and what obligations the City is
under with the contract.
#8 . BRIEFING REGARDING UNRESOLVED ISSUES RELATING TO THE
RECOMMENDED BUDGET.
Item not held.
#9 . 5:57:32PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A
REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council
may give feedback or staff direction on any item related to City
Council business, including but not limited to scheduling items.
See File M 17-5 for announcements .
#10 . REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
#11 . 5:59:23PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION,
IN KEEPING WITH UTAH CODE §52-4-205 ANY ALLOWED PURPOSE .
Councilmember Kitchen moved and Councilmember Rogers seconded
to enter into Closed Session to discuss strategy sessions to
discuss collective bargaining pursuant to Utah Code §52-4-
205 (1) (b) . A roll call vote was taken. Council Members Mendenhall,
Adams, Johnston, Kitchen, Luke, and Rogers voted aye . See File M
17-2 for Sworn Statements .
In Attendance : Council Members Mendenhall, Adams, Johnston,
Kitchen, Luke, and Rogers .
Absent: Councilmember Penfold.
Others in Attendance : Cindy Gust-Jenson, Jennifer Bruno, Patrick
Leary, Lehua Weaver, Margaret Plane, Jennifer Seelig, Ben Luedtke,
Julio Garcia, Mary Beth Thompson, John Vyuk, Tim Doubt, and Kory
Solorio.
The closed session adjourned at 6 : 31 p.m.
The work session meeting adjourned at 6 : 31 p.m.
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
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COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content.
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held May
23, 2017 .
ks
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