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05/24/2005 - Minutes (2) PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 The City Council of Salt Lake City, Utah met in Work Session on Tuesday, May 24, 2005, at 5 : 30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance : Council Members Carlton Christensen, Van Turner, Eric Jergensen, Nancy Saxton, Jill Remington Love, Dave Buhler, and Dale Lambert. Also In Attendance : Mayor Ross C. "Rocky" Anderson; Cindy Gust-Jenson, Executive Council Director; Rocky Fluhart, Management Services Chief Administrative Officer; Jennifer Bruno, Council Policy Analyst; Lehua Weaver, Council Constituent Liaison; Gary Mumford, Council Deputy Director/Senior Legislative Auditor; Sylvia Jones, Council Research and Policy Analyst/Constituent Liaison; Sam Guevara, Mayor' s Chief of Staff; Doug Wheelwright, Land Use/Transportation/Subdivisions Planner; Edwin Rutan, City Attorney; "Rick" Dinse, Police Chief; Scott Atkinson, Police Administrative Bureau Assistant Chief; Jerry Burton, Police Administrative Services Unit Manager; Gordon Hoskins, Chief Financial Officer; Kay Christensen, Budget Analyst; Susi Kontgis, Budget Analyst; Russell Weeks, Council Policy Analyst; Rick Graham, Public Services Director; Greg Davis, Public Services Finance Director; Parviz Rokhva, Street/Sanitation Division Technical Planner/Director; Dell Cook, Engineering Landscape and Architect Project Manager; Mark Peck, Police Management Services Captain; Krista Dunn, Police Grant Specialist; LuAnn Clark, Housing and Neighborhood Development Director; Sherrie Collins, Housing and Neighborhood Development Special Project Grants Monitoring Specialist; Jamey Knighton, Labor Relations Specialist; Lyn Creswell, Senior City Attorney; Steve Fawcett, Management Services Administration Deputy Director; Laurie Donnell, Budget Analyst; Daniel Mule, City Treasurer; Dennis McKone, Fire Department Administration Assistant/Media Relations; Lisa Romney, Mayor' s Environmental Advisor; Lamont Nelson, Fleet Management Division Manager; Kim Thomas, Youth City Programs Manager; Kenneth Bullock, Utah League of Cities and Town Executive Director; Michelle Reilly, Utah League of Cities and Town Administrative Services Director; Kerri Nakamura, Utah League of Cities and Town Budget Consultant; and Scott Crandall, Deputy Recorder. Councilmember Lambert presided at and conducted the meeting. The meeting was called to order at 5 : 35 p.m. AGENDA ITEMS #1 . 5:35:16 PM INTERVIEW FRANK YAZZIE PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE OPEN SPACE LANDS ADVISORY BOARD. The majority of the Council was in favor of the appointment. 05 - 1 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 #2 . 5:45:30 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S RECOMMENDED BUDGET FOR THE FLEET MANAGEMENT FUND FOR FISCAL YEAR 2005-06 . View Attachments Rick Graham, Jennifer Bruno, Greg Davis, Lamont Nelson, Rick Dinse, and Scott Atkinson briefed the Council with the attached handout. Councilmember Christensen said he wanted the Administration to analyze the cost for each department to replace their own vehicles . Councilmember Buhler said he was concerned that expensive fire trucks were being dispatched on emergencies which were mainly medical calls . He said he felt more economical vehicles could be used and asked if this issue had been analyzed. Ms . Gust-Jenson said the issue had been analyzed several times in the past. She said she would work with the Fire Department and bring information back to the Council . Discussion was held on the fleet building replacement . Council Members were interested in obtaining cost estimates for site remediation. Mr. Graham said he would work with Vicki Bennett, Senior Environmental Advisor, to obtain the information. Councilmember Saxton asked if vehicle storage and other International Center uses could be relocated to the new fleet facility. She said she wanted to know the value of the International Center property and if the City wanted to sell it. She said she wanted to know the reasons why the property should be kept, if the City did not want to sell . Councilmember Saxton asked for statistics on the number of call miles versus non-call miles generated by fire vehicles . Mr. McKone said he would get the information. Councilmember Saxton said she also wanted to know how many miles City vans generated on a daily, weekly or monthly basis and how many vans sat idle during that time period. Councilmember Buhler asked about the status of grant funding relating to ongoing costs for YouthCity buses/programs . Mr. Graham said he would research information for the Council . Councilmember Buhler said he was concerned about purchasing new buses if funding would not be available. #3 . 6:40:34PM RECEIVE A BRIEFING REGARDING BUDGET AMENDMENT NO. 6 AND MUNICIPAL BUILDING AUTHORITY AMENDMENT NO. 2 INCLUDING RELATED RESOLUTIONS AND REVENUE FORECAST FOR THE FISCAL YEAR 2004-05 . View Attachments Gary Mumford, Sylvia Jones , Gordon Hoskins, Dan Mule, LuAnn Clark, Doug Wheelwright, Kim Thomas, Krista Dunn and Mark Peck briefed the Council with the attached handout . The Council discussed and made decisions/requests on the following issues : Issue No. A-l : Banking charges for credit card payments ($50 , 000 one-time funds) (new item) . Councilmember Saxton asked for information 05 - 2 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 on costs associated with handling checks versus credit cards . Mr. Hoskins said the department asked for $20, 000 in next year' s budget with the understanding procedures would be developed to limit the number of large credit card transactions . Ms . Gust-Jenson said this was a significant issue and more information was needed. She said a follow-up briefing would be scheduled. The Council was in favor of advancing the issue. The Council was in favor of advancing Issues A-2 through A-6 . Issue No. A-2 : Cash award from the US Conference of Mayors "Cans for Cash" City recycling challenge competition ($5, 000 - cash award) (new item) . Issue No. A-3 : Summer park crime suppression ($53,000 Fund Balance) (new item) . Issue No. A-4 : Lori Hacking investigation ($105 ,571 Fund Balance) (new item) . Issue No. A-5 : Salt Lake Sports Complex ($205 , 000 - Capital Improvement Program (CIP) Fund Balance) (new item) . Issue No. A-6 : Police Department additional fuel expense ($60,000 Fund Balance) (new item) . Mr. Hoskins said vehicle expenses would be analyzed by the Administration and a report presented to the Council . The Council was in favor of advancing the issue . Issue No. A-7 : Request from Salt Lake County for reimbursement of Salt Palace Expansion permit fees ($47 ,840 . 50 - General Fund) (new item) . Councilmember Love recommended not waiving permit fees . The majority of the Council was in favor. Councilmember Lambert said the issue would be deferred until further discussions/resolutions were conducted with the County. Issue No. A-8 : Sales Tax Revenue Bonds - Salt Palace Expansion ($8 ,000 , 000 bond fund) (new item) . The majority of the Council was in favor of deferring funding to the next budget cycle . Councilmember Jergensen said further clarification was needed regarding the proposed $1 . 6 million loan from the Redevelopment Agency (RDA) . The Council was in favor of advancing Issues A-9, B-1, B-2, and D- 1 thru D-3 . Issue No. A-9 : District Three Olympic Legacy Project ($100 ,000 CIP Fund) (new item) . Issue No. B-1 : Grant from Office of Crime Victims Reparations ($1 , 000 - Miscellaneous Grant Fund) (Grants for Existing Staff Resources) . Issue No. B-2 : Grant from State of Utah Office of Crime Victims Reparations Violence Against Women ($39,520 - Miscellaneous Grant Fund) (Grants for Existing Staff Resources) . Issue No. D-1 : Capital equipment leasing program ($2 ,711 ,336 Fleet Management Fund and Refuse Fund) (Housekeeping) . Issue No. D-2 : Rose Park Lighting Special Improvement District (SID) ($91 ,361 Street Lighting Fund) (Housekeeping) . Issue No. D-3 : Zoo and Aviary bonding interest ($172 ,317 Debt Service Fund) (Housekeeping) . The Council was in favor of advancing Issues D-4 thru D-9 . Issue No. D-4 : Employee benefits ($581, 914 Insurance and Risk Management 05 - 3 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 Fund) (Housekeeping) . Issue No. D-5 : Reimburse police overtime reimbursements ($84 ,030 General Fund) . Issue No. D-6 : Grant from the United States Department of Education - YouthCity Program ($216,340 - Miscellaneous Grant) (Grant Requiring Existing Staff Resources) . Issue No. D-7 : Program income from Department of Education Grant Youth Programs ($17 ,438 . 31 - Miscellaneous Grant) (Housekeeping) . Issue No. D-8 : Police encumbrance carryover ($75 ,329 Fund Balance) (Housekeeping) . Issue No. D-9 : Recapture federal program funds ($78 , 926 Grants Fund) (Housekeeping) . The Council was in favor of advancing Issues D-10 thru D-15 . Issue No. D-10 : Crisis Intervention Team (CIT) training ($9, 000 Miscellaneous Grant Revenue) (Housekeeping) . Issue No. D-11 : Housing reallocated program income ($1,414 ,703 Special Revenue Fund) (Housekeeping) . Issue No. D-12 : Railyard SID ($17 ,381 ,200 SID Debt Service Fund) (Housekeeping) . Issue No. D-13 : Sales Tax Revenue Bonds ($47 , 625 ,000 Debt Service Fund) (Housekeeping) . Issue No. D-14 : Sales Tax Revenue Bonds ($80,000 Debt Service Fund) (Housekeeping) . Issue No. D-15 : Land purchase 200 East 600 South ($110,000 CIP Fund) (Housekeeping) . The Council was in favor of advancing Issues E-1 thru E-3 . Issue No. E-1 : Grant from the Utah Quality Growth Commission for critical lands inventory and preservation assessment ($15,000 - Miscellaneous Grant Fund) (Grant requiring existing staff resources ; $5,000 cash match from Fund Balance) . Councilmember Lambert said the newly created Open Space Lands Program needed to be involved in this issue . Issue No. E-2 : Grant from the United States Department of Housing and Urban Development, Economic Development Initiative (EDI) - 900 South 900 East streetscape ($99,410 - Miscellaneous Grant Fund) (Grant requiring existing staff resources) . Issue No. E-3 : Grant from Federal Emergency Management Act (FEMA) Emergency Preparedness response - Fire Department ($36,538 - Miscellaneous Grant Fund) . The Council was in favor of advancing Issues E-4 thru E-6 . Issue No. E-4 : Grant from Utah Department of Public Safety Region II Homeland Security ($485 ,118 - Miscellaneous Grant Fund) (grant requiring no new staff resources) . Mr . Mumford said the staffing document should have included 2005 funding. Mr. Hoskins said the correct figure was $1, 201, 877 . Issue No. E-5 : Grant from Edward Byrne Memorial Justice Assistance Grant Program ($528, 048 - Miscellaneous Grant Fund) (grant requiring no new staff resources) . Issue No. E-6 : Grant from the Utah Department of Public Safety EMS Citizen Corporation Council ($12 , 000 - Miscellaneous Grant Fund) (grant requiring no new staff resources) . The Council was in favor of advancing Issues F-1 thru F-3 . Issue No. F-1 : Donation from State Farm Insurance - Safe Neighbors Project 05 - 4 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 ($10 ,000 - Miscellaneous Grant Fund) (donation) . Issue No. F-2 : Funds from Constitutional Rights Foundation ($500 - Trust Fund) (donation) . Issue No. F-3 : Police Department Service dog ($2 ,500 - Trust Fund) (donation) . The Council was in favor of advancing Issues 1 thru 3 . MBA Issue No. 1 : Debt retirement ($47 , 125, 000 - Municipal Building Authority) (New Item) . MBA Issue No. 2 : Budget carryover ($540 , 069 - Municipal Building Authority) (New Item) . MBA Issue No. 3 : Interest on Sale Tax Bonds ($80 ,000 - Municipal Building Authority) (New Item) . #4 . 7:16:36 PM RECEIVE A PRESENTATION FROM KEN BULLOCK, DIRECTOR OF THE UTAH LEAGUE OF CITIES AND TOWNS . View Attachments Kenneth Bullock, Kerri Nakamura, and Michelle Reilly briefed the Council with a computer presentation and the attached handout. Council Members expressed concerns about the disproportionate schedule . #5 . 7:55:36 PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE CAPITAL IMPROVEMENT PROGRAM BUDGET FOR FISCAL YEAR 2005-06 . View Attachments LuAnn Clark and Jennifer Bruno briefed the Council with the attached handout. Councilmember Love suggested Item No. 12 - Parks 1 - Liberty Park Concessions Project $600,000 be advanced. She said in August, 2005 the Council could address how to allocate the additional $400, 000 . She suggested advancing Item No. 19 - Parks 2 - Wasatch Hollow Pavilion $40,000 . The Council was in favor of the suggestions . Councilmember Lambert asked if the Council wanted to defer discussion on other CIP projects until the Council finalized all appropriations . The Council was in favor. Councilmember Lambert asked Council Members to present information to staff on any projects they wanted to have considered. Discussion was held on the SID proposal for Fenway and Strong Court. The Council was in favor of allocating $40, 000 from the General Fund to advance the proposal . Councilmember Christensen suggested including this project in Budget Amendment No. 6 . #6 . 8:15:36PM CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION FOR THE PURPOSE OF STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY WHEN PUBLIC DISCUSSION OF THE TRANSACTION WOULD DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION OR PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS, AND TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION; PURSUANT TO UTAH CODE ANN. § § 52-4-4 , 05 - 5 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH WORK SESSION TUESDAY, MAY 24 , 2005 52-4-5 (1) (a) (iii) AND 52-4-5 (1) (a) (iv) , AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, PURSUANT TO UTAH CODE ANN. § 78-24-8 . Councilmember Saxton moved and Councilmember Jergensen seconded to enter into Executive Session, which motion carried, all members voted aye . See file M 05-2 for Sworn Statement and tape. #7 . 8:15:36PM (TENTATIVE) CONSIDER A MOTION TO ENTER INTO EXECUTIVE SESSION, IN KEEPING WITH UTAH CODE, TO DISCUSS LABOR NEGOTIATIONS, PURSUANT TO UTAH CODE ANNOTATED § § 52-4-4 AND 52-4-5 (1) (a) (ii) . Councilmember Saxton moved and Councilmember Jergensen seconded to enter into Executive Session, which motion carried, all members voted aye . See file M 05-2 for Sworn Statement and tape. #8 . DISCUSS BUDGET FOLLOW-UP ISSUES . No discussion was held. #9 . 8:09:36PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . No report was given. See file M 05-5 for announcements . The meeting adjourned at 9 : 20 p.m. COUNCIL CHAIR CHIEF DEPUTY CITY RECORDER This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 24, 2005 . sc 05 - 6