05/28/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 28, 2019
The City Council met in Work Session on Tuesday, May 28, 2019, in
Room 326, Committee Room, City County Building, 451 South State
Street.
In Attendance: Council Members Andrew Johnston, Amy Fowler, Chris
Wharton, Erin Mendenhall, Charlie Luke, James Rogers, and Analia
Valdemoros .
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Executive Deputy Director; David
Litvack, Mayor' s Deputy Chief of Staff; Patrick Leary, Mayor' s
Chief of Staff; Lynn Pace, Acting City Attorney; Lehua Weaver,
Council Associate Deputy Director; Allison Rowland, Council Policy
Analyst; Brian Fullmer, Council Policy Analyst; Russell Weeks,
Council Policy Analyst; Benjamin Luedtke, Council Policy Analyst;
Libby Stockstill, Council Policy Analyst; Curtis Preece, Courts
Administrator; John Baxter, Justice Court Judge; Clemens Landau,
Justice Court Judge; Valeta Bolton, Justice Court Financial
Analyst; Kira Luke, Council Policy Analyst; Aaron Bentley,
Information Management Services (IMS) Chief Technology Manager;
Lynette Perez, IMS Financial Analyst; Jason Struck, IMS Chief
Information Security Officer; Mary Beth Thompson, Chief Financial
Officer; John Vuyk, Budget Director; Jennifer McGrath, Community
and Neighborhoods Deputy Director; Brent Beck, Community and
Neighborhoods Financial and Administrative Services Director; Lani
Eggertsen-Goff, Housing & Neighborhood Development Deputy
Director; Lisa Shaffer, Public Services Director; Nole
Walkingshaw, Public Services Deputy Director; Kristin Riker,
Public Lands Deputy Director; Julianne Sabula, Transit Program
Manager; Katia Pace, Principal Planner; Molly Robinson, Planning
Manager; Lisa Burnette, 911 Dispatch Director; Clint Rasmussen,
Fire Department/911 Bureau Financial Manager; Karl Lieb, Fire
Chief; and Kory Solorio, Assistant City Recorder.
Guests in Attendance: Auggie Wasmund, CW Urban Pre-development
Specialist (Item #6) , Kyle LaMalfa (Petitioner - Item #6)
Councilmember Luke presided at and conducted the meeting.
The meeting was called to order at 2 : 06 p.m.
AGENDA ITEMS
#1 . WRITTEN BRIEFING REGARDING THE PUBLIC BENEFITS ANALYSIS
OF THE EXCHANGE, A MIXED-USE, AFFORDABLE HOUSING DEVELOPMENT WITH
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
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BUILDINGS LOCATED AT APPROXIMATELY 320 EAST 400 SOUTH, AND 338
EAST 400 SOUTH. In December of 2018, the Council adopted a
resolution approving a public benefits analysis that authorized
below-market seller financing loan terms and a reduced purchase
price for The Exchange. The Council approved the maximum
contribution to the project and requested the Administration
continue to work with the developer to finalize terms. This update
includes updated pro formas, changes to loan repayment terms and
land write-down allocations. View Attachments
Written briefing only.
#2 . WRITTEN BRIEFING REGARDING THE PROPOSED HUMAN RESOURCES
DEPARTMENT BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments
Written briefing only.
#3. WRITTEN BRIEFING REGARDING THE PROPOSED GOVERNMENTAL
IMMUNITY BUDGET FOR FISCAL YEAR 2019-2020, WHICH IS THE CITY' S
SELF-INSURANCE FUND FOR LIABILITY CLAIMS. View Attachments
Written briefing only.
#4 . 2:09:19PM INTERVIEW KATHERINE PETERS PRIOR TO CONSIDERING
HER APPOINTMENT TO THE SALT LAKE CITY JUSTICE COURT. View
Attachments
Councilmember Luke said Ms . Peters' name was on the Formal
Meeting Agenda for consideration.
Straw Poll: Support for advice and consent of Katherine
Peters' appointment to the Salt Lake City Justice Court . All
Council Members were in favor except Councilmember Valdemoros, who
was absent for the Straw Poll .
#5. BRIEFING REGARDING A JOINT RESOLUTION APPROVING AND
ADOPTING THE DIGITAL EQUITY POLICY OF SALT LAKE CITY. The
resolution would help guide the City's investments and policies to
improve digital access and opportunity for all residents to engage
in today's digital society. The policy also outlines steps to
decrease digital divides as technologies continue to rapidly
evolve and influence communication. View Attachments
Item not held.
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 28, 2019
#6. 2:26:43 PM BRIEFING REGARDING AN ORDINANCE VACATING A
PORTION OF 800 WEST STREET BETWEEN APPROXIMATELY 144 SOUTH AND THE
I-15 CONCRETE RETAINING WALL. This portion of 800 West became
obsolete when the freeway wall was built and access to 200 South
was eliminated. If the City finds this portion of street is not
used as a public right-of-way, the proposed portion can be vacated
and sold at fair market value. The purpose of this proposal would
be to combine the portion of street with land owned by the
applicant and build a multi-family residential development. The
partial vacation will not impact vehicular traffic or pedestrian
access to the street or sidewalk. View Attachments
Councilmember Mendenhall was recused for this item.
Brian Fullmer, Katia Pace, Molly Robinson, Kyle LaMalfa, and
Auggie Wasmund briefed the Council with attachments . Discussion
was held regarding Planning Commission (PC) recommendation (in
support) , proposed street vacation area/description, abutting
property owner' s approved consent (Utah Department of
Transportation-UDOT) , Transportation Division review (did not
foresee road being extended to 200 South) , conceptual street plan
reconstruction approved by Engineering/Public Utilities/Fire
Departments, and recommended conditions (consolidate parcels into
one, addition of curb and gutter, and recording easements for
existing utility lines) .
Councilmember Rogers inquired about community outreach
regarding the street vacation. Ms . Pace said surrounding property
owners were contacted/notified, a presentation was held with the
Poplar Grove Community Council, as well as notices being sent for
the PC' s public hearing. She said there were no significant
opposition/negative feedback.
Councilmember Johnston inquired if the property were to be
developed, could access from 200 South be considered. Ms . Pace
said access was a possibility; however, the applicant did not own
property that would allow access at this time. Mr. LaMalfa said
any possible access would not be allowed per UDOT' s "no access"
line and permission would need to be granted by The Federal Highway
Administration to cross that line . He said UDOT and the
Transportation Department would be in favor of a sidewalk located
under the abutting off-ramp bridge (connecting 800 West to 200
South) , to create pedestrian/bike access to nearby transportation
amenities (Front Runner/Trax) .
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Mr. LaMalfa said the proposed project would consist of market-
rate housing and plans had recently been submitted for a townhome
development (37 units) . He also mentioned an email from Sugar Space
indicating support for the project. Mr. Wasmund said (to clarify)
the current proposal would be for-rent townhomes . Councilmember
Johnston inquired why that option was chosen (for-rent vs .
ownership) . Mr. Wasmund said it provided a more attainable for-
rent option for families located close to the City with access to
the Central Business District/Gateway/transportation hub.
#7 . 2:41:57 PM BRIEFING REGARDING AN ORDINANCE AMENDING THE
FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING
DOCUMENT, FOR FISCAL YEAR 2018-2019. Budget amendments happen
several times each year to reflect adjustments to the City's
budgets, including proposed project additions and modifications.
(Budget Amendment No. 6) View Attachments
Benjamin Luedtke, Mary Beth Thompson, John Vuyk, David
Litvack, Jennifer McGrath, and Brent Beck briefed the Council with
attachments . Discussion was held regarding budget adjustments,
Fund Balance update, General Fund revenue/balance projections,
impact fees/refund tracking, Emergency 911 Fund (E-911
Fund) /Valley Emergency Community Center (VECC) , Columbus Court
burn area rehabilitation, West Salt Lake City Master Plan
implementation correction, building assessment correction,
correction to Capital Improvement Program (CIP) , Capital
Facilities Plan accounting (Streets impact fees) , Workiva/Wdesk
(software) license renewal, and impact fee consultant contract
budget (Fire and Streets impact fees) .
Straw Poll: Support for early approval to advertise for a new
City Attorney focused on Airport legal matters, within this budget
amendment. All Council Members were in favor.
Councilmember Luke expressed concern regarding the
Streets/Transportation impact fee refund amounts . He inquired why
there was around $66, 000 set to expire in August, 2019 . Mr. Luedtke
said he would defer to the Administration, as they might have
contracts/projects that would encumber those funds before the
expiration date.
Councilmember Johnston inquired if there were any projects
slated to utilize the $66, 000 . Ms . Thompson said she would do some
research and report back to the Council .
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Councilmember Fowler said the Council had previously
requested a tracking system for impact fees and asked the
Administration when the Council could expect to receive an updated
Impact Fee Plan. Mr. Litvack said it would be provided to the
Council by July, 2019 as previously stated.
Ms . Gust-Jenson said the Administration was working to renew
a contract they had with an impact fee consultant which had
expired. She said it was possible that Transportation (or another
Division) had a project that might be eligible for impact fees and
an impact fee roster listing potential projects would be
helpful/allow for those fees to be utilized.
Councilmember Wharton asked if Ms . McGrath had any
information pertaining to upcoming projects that could be funded
with impact fees . Ms . McGrath said she did not know at this time
and would provide the Council with any information as soon as
possible. Ms . Thompson said she received information that Streets
expected a large encumbrance in late May, 2019 to remove many of
the expirations through June of 2020 . She said she did not know
specific details at this time but would provide the Council more
detailed information as soon as possible. Ms . McGrath said money
for a project on 700 South was in the process of being
encumbered/under contract and details on the exact dollar amount
would soon be provided to the Council .
Councilmember Valdemoros asked Staff for more information
pertaining to park impact fees being used for a new downtown park.
Mr. Luedtke said within the 2020 CIP, park impact fee funds for a
proposed downtown park were being diverted for improvements to
Pioneer Park.
Councilmember Rogers said he wanted the Council to look into
building a coalition with other cities that had issues with their
fleet (Police fleet vehicles being included in impact fees) . He
said this was a prime time to begin discussions before any more
money was lost.
Councilmember Luke asked Council Staff to work with Ms .
Thompson, the Mayor' s Staff, and other City departments to gather
necessary impact fee information for a presentation to the Council .
He said this was critical as they moved forward with the budget
opening and next year' s budget.
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TUESDAY, MAY 28, 2019
#8 . 3:21:15PM BRIEFING REGARDING THE PROPOSED DEPARTMENT OF
PUBLIC SERVICES BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments
Allison Rowland, Lisa Shaffer, Nole Walkingshaw, and Kristin
Riker briefed the Council with attachments . Discussion was held
regarding City assets, Public Services organizational structure,
4-Sight Initiative (department goals/projects) , The Workforce
Evolution Plan (department strategy to prepare for workforce
changes) , Facilities Index Book (key statistics for each
Facilities' operated building) , Public Services divisions
(operations/highlights/performance measures) , key initiatives,
and organic field maintenance at the Regional Athletic Complex.
Councilmember Valdemoros inquired about Public Services
programming contracts, including: how many events, how many non-
profits/for-profits would use it, how many cultural events would
take place, and who made decisions regarding these aspects . Ms .
Shaffer said the programming contract dictated some of this
information and Talitha Day (Gallivan Utah Center Director) was
responsible for fulfilling the obligations of the contract.
Councilmember Johnston asked Staff for more information
regarding funding amounts needed for maintaining different types
of parks/efficiencies in maintaining parks . He said parks
typically did not receive enough funding and this information would
be helpful to the Council . Ms . Shaffer said she would get back to
the Council with more information.
Councilmember Mendenhall inquired if there was adequate
funding in the recommended budget to replace as many trees as they
could in the coming fiscal year. Ms . Shaffer said the recommended
budget provided two new Urban Foresters to assist with maintaining
the existing forest, thus removing less of the urban forest and
reducing the amount of trees needing to be replaced.
#9 . 4:15:15 PM BRIEFING REGARDING THE PROPOSED 911
COMMUNICATIONS BUREAU BUDGET FOR FISCAL YEAR 2019-2020 . The Bureau
provides both Police and Fire Dispatch services for the City. View
Attachments
Benjamin Luedtke, Lisa Burnette, and Clint Rasmussen briefed
the Council with attachments . Discussion was held regarding 911
call answer times, 911 call volumes, mandatory overtime,
Dispatcher positions, 911 performance audit, and vacancy savings .
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TUESDAY, MAY 28, 2019
#10 . 4:37:24 PM BRIEFING REGARDING THE PROPOSED FIRE DEPARTMENT
BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments
Jennifer Bruno, Karl Lieb, Clint Rasmussen, and David Litvack
briefed the Council with attachments . Discussion was held
regarding key budget changes, effect of proposed reductions,
efficiencies related to legislative intent requesting an
evaluation for an additional Medical Response Team (MRT) ,
broadening the definition of Public Safety, performance measures,
incentive pay for Paramedic Certification, overtime spending vs .
increasing staff, influx of firefighters, and data for overtime
percentages .
#11 . BRIEFING REGARDING THE PROPOSED SUSTAINABILITY
DEPARTMENT BUDGET AND REFUSE FUND FOR FISCAL YEAR 2019-2020 . View
Attachments
Item postponed.
#12 . 5:06:43PM BRIEFING REGARDING THE PROPOSED JUSTICE COURT
DEPARTMENT BUDGET FOR FISCAL YEAR 2019-2020 . View Attachments
Libby Stockstill, Curtis Preece, John Baxter, Clemens Landau,
and Valeta Bolton briefed the Council with attachments . Discussion
was held regarding performance measures, future budget projections
(due to external factors) , Homeless Court metrics, and juror
participation/diversity.
#13. Dinner Break
#14 . 6:11:20 PM BRIEFING REGARDING THE PROPOSED INFORMATION
MANAGEMENT SERVICES (IMS) BUDGET FOR FISCAL YEAR 2019-2020 . View
Attachments
Kira Luke, Aaron Bentley, Lynette Perez, and Jason Struck
briefed the Council with attachments . Discussion was held
regarding funding structure for IMS provided services, security
updates/assurances/training, and policies and procedures regarding
Information Technology (IT) governance .
#15. 6:30:20PM BRIEFING REGARDING THE PROPOSED NON-DEPARTMENTAL
FUND BUDGET FOR FISCAL YEAR 2019-2020, WHICH ACCOUNTS FOR TRANSFERS
TO OTHER FUNDS, GRANTS AND OTHER SPECIAL REVENUE FUNDS THAT DO NOT
BELONG TO PARTICULAR CITY DEPARTMENTS. View Attachments
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 28 , 2019
Russell Weeks, Mary Beth Thompson, John Vuyk, and David
Litvack briefed the Council with attachments . Discussion was held
regarding lobbying contract, Census Coordinator Position,
Municipal Contributions/Civic support, and the Arts Council Pilot
Program.
Councilmember Rogers suggested transitional funding/expenses
be completed as a budget amendment, and not within the final
budget. He said the current information was too vague for the
Council to move forward. Councilmember Fowler said she was in
agreement.
Councilmember Mendenhall asked for more information
(completion time-frames, lifecycles, and which ones would receive
Council review) regarding the Municipal Contributions before the
Council determined appropriate action. Ms . Thompson said many
contracts were close to being completed; however, more
accurate/up-to-date information would be provided.
Councilmember Luke asked Council Members to note any concerns
and inform Staff to help guide the next Non-Departmental Fund
Budget discussion.
#16 . 6:47:42 PM FOLLOW-UP BRIEFING REGARDING THE PROPOSED
COMMUNITY AND NEIGHBORHOODS DEPARTMENT BUDGET FOR FISCAL YEAR
2019-2020 . View Attachments
Allison Rowland, Jennifer McGrath, Lani Eggertsen-Goff, and
Julianne Sabula briefed the Council with attachments . Discussion
was held regarding traffic-calming program/proposals/policy
discussion, Housing Loan funding options, housing/down-payment
assistance for City employees, and funding options supported by
the Landlord Insurance Pilot Program (LIPP) .
Councilmember Valdemoros presented a proposal to use $250, 000
from the LIPP for a Residential Facade Improvement Grant Program
to help the aging housing stock with a "face-lift" (providing
energy efficient windows/doors and lighting for safety/security)
around the Homeless Resource Centers (HRCs) . She said $200, 000
would help improve 40 properties (within a designated radius from
HRCs) , and $50, 000 to be used for administrative purposes/Staff to
execute grants (if needed) . This program would be for properties
surrounding the HRC' s located on 700 South and Paramount Street.
Councilmember Mendenhall said she agreed with Councilmember
Valdemoros, however, she suggested the Council tighten the
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designated radius (quarter-mile) while in the pilot phase of the
program.
Mr. Litvack said the Administration would support the concept
of utilizing funds to improve properties surrounding HRCs;
however, he cautioned using Funding Our Future dollars for those
needs . He said the Administration felt using those dollars for
affordable housing was not the right source for property
repairs/issues . Councilmember Mendenhall said money ($35, 000)
could be found in the Communities and Neighborhoods Department
(CAN) budget (without using Funding Our Future dollars) , in which
a commitment was made (December 2016) from the Administration and
Council when the HRC sites were chosen. She expressed concern about
the Administration/Council having to explain to potential
recipients, that money could not be found. She said she was open
to finding other funding sources (other than sales-tax) .
#17 . BRIEFING REGARDING THE PROPOSED COMPENSATION BUDGET,
WHICH ACCOUNTS FOR PERSONNEL AND PAYROLL COSTS, FOR FISCAL YEAR
2019-2020 . View Attachments
Item postponed.
#18 . 7:19:54PM BRIEFING REGARDING UNRESOLVED ISSUES RELATING
TO THE PROPOSED BUDGET FOR FISCAL YEAR 2019-2020 .
Jennifer Bruno, Benjamin Luedtke, and Lehua Weaver briefed
the Council regarding a preliminary list of Council unresolved
issues . Discussion was held regarding CAN' s request for $20, 000
for the Sugar House Tennis Courts feasibility study, alternative
replacement options for the Fairmont Tennis Courts, ADA
Administrator/Equity Administrator Positions savings (with a 3 to
6 month delay) , Police take home vehicle fees, Sustainability
service fee increase (refuse collection revenue) , and lack of
complete information from Sustainability Department within the
budget book.
STANDING ITEMS
#19 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF
COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give
feedback or staff direction on any item related to City Council
business, including but not limited to scheduling items .
Item not held.
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 28, 2019
#20 . REPORT OF THE CHAIR AND VICE CHAIR
No discussion was held.
#21 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN
KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE.
Item not held.
The meeting adjourned at 7 : 48 p.m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content pursuant to Utah Code §52-4-203 (2) (b) .
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held May
28, 2019 .
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