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05/29/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 The City Council met in Work Session on Tuesday, May 29, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Andrew Johnston, Erin Mendenhall, Charlie Luke, Chris Wharton, Amy Fowler, Derek Kitchen, and James Rogers . Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Lara Fritts, Economic Development Director; Margaret Plane, City Attorney; Lehua Weaver, Council Associate Deputy Director; Russell Weeks, Council Senior Advisor; Benjamin Luedtke, Council Public Policy Analyst; Mary Beth Thompson, Finance Director; Lisa Shaffer, Public Services Director; Mike Brown, Police Chief; Tim Doubt, Assistant Police Chief; Allison Rowland, Council Policy & Budget Analyst; Melissa Jensen, Housing and Neighborhood Development Director; Kira Luke, Council Policy & Budget Analyst; Nole Walkingshaw, Public Services/Administrative Services Deputy Director; Sylvia Richards, Council Public Policy Analyst; Lisa Burnette, 911 Communications Bureau Deputy Director; Danny Schoenfeld, Fire Department Financial Manager; Jen McGrath, Community and Neighborhoods Deputy Director; Julianne Sabula, Transportation Division Transit Program Manager; Sharon Mangelson, Public Utilities Director of Internal Audit and Financial Analysis; Lily Gray, Housing and Neighborhood Development Deputy Director; Ben Kolendar, Economic Development Deputy Director; DeeDee Robinson, Deputy City Recorder and Kory Solorio, Assistant City Recorder. Councilmember Wharton presided at and conducted the meeting. The meeting was called to order at 1 : 51 p.m. AGENDA ITEMS #1 . 1:52:03 PM BRIEFING REGARDING THE CITY' S FUNDING NEEDS AND REVENUE OPTIONS, FOCUSING MOST ON THE RECENTLY-APPROVED 0 . 5 PERCENT SALES TAX INCREASE. New revenue from the sales tax increase could be used toward streets maintenance, transit, neighborhood safety, and affordable housing. The Council's discussion will include a review of projects within each project category, other City funding needs and priorities, funding options, and other items related to the sales tax budget and upcoming General Obligation 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 Bond (GO Bond) public engagement. View Attachments Councilmember Wharton said he wanted to have a goal for this briefing to solidify some of the things being funded (create a list) . He said 45 minutes was allotted for each category and straw polls would be held at the end of the briefing so Staff and Administration could start moving forward. Transit 1:54:10PM Russell Weeks, Lehua Weaver, Kira Luke, Benjamin Luedtke, Jen McGrath, and Julianne Sabula briefed the Council with attachments . Mr. Weeks provided an overview with new information (since the May 22, 2018 meeting) . He spoke about an Interlocal Agreement with the Utah Transit Authority (UTA) and what it might contain including how the City and UTA would make decisions, how projects were prioritized, and how decisions were made at each level . He said potential goals were to increase coverage for the west side, increase transit rider volume (City-wide) , and infrastructure upgrades . He further reviewed potential transit improvements . Discussion was held regarding UTA' s willingness to implement an agreement for proposed routes, costs/breakdown for proposed routes, advising the experts to pick which routes were implemented first, overview of the proposed bus route implementation process (including the Trips-to-Transit program) , route funding in turn (once ridership kicked up) becoming a regional route (UTA would take over costs) , concern with the unorthodox way of appropriating funding for increased routes, basing the direction of transit improvements off the Transit Master Plan and also recognizing the need to expedite the implementation of routes on the west side, opportunity to support the Salt Lake County fourth quarter option for transportation dollars, core routes, tracking metrics, transit fares, concern regarding Salt Lake County' s public outreach regarding a tax increase, explanation of route planning incidental to particular outcomes, minimum funding expectations, phase-one route priorities, UTA' s willingness to implement something other than a forty-foot bus, need of a full-time planner (and other temporary assistance) for implementation, first phase implementation timeline, meeting timelines, allocation of the estimated first year of approximately $25 million of generated sales tax revenue, and Salt Lake County adoption to enact the local sales tax option in Senate Bill (SB) 136 . Council Members requested the following item: 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 • Provide actual costs of proposed bus routes (200 South, 900 South, 1300 South, 2100 South, 1000 North, and 600 North) at 15 minute intervals and how long it would take UTA to staff the routes . Straw Poll: (Passed) Endorsing implementation of the first phase (of proposed services) which includes : 1) increase transit coverage on the west side of the city and other underserved areas; 2) increase ridership volume, particularly in the downtown area; and 3) infrastructure buildouts . All Council Members were in favor, except Council Members Mendenhall and Kitchen who were absent for the vote. Straw Poll: (Passed) Support requesting the Transportation and Community Economic Development Departments to come back with implementation of 1000 North, 600 North, 900 South, 400 South, 200 South, and 2100 South transportation routes included in the Trips- to-Transit program and other innovative transit programs . All Council Members were in favor, except Council Members Mendenhall and Kitchen who were absent for the vote. Ms . Weaver clarified the Council requested the overall cost to implement routes serving 1000 North, 600 North, 200 South, 400 South, 900 South, and 2100 South; a budget estimate detailing both how much it would cost and how much of the goal could be accomplished in Phase I using the current tentatively-approved allocation of $8 million ongoing ($5, 289, 492 for FY18-19-the first partial year) ; and seeing creative solutions to cover the routes, including the proposed Trips-to-Transit program. Mr. Weeks clarified the information was needed as soon as possible due to budget adoption on August 12, 2018 . Councilmember Johnston asked if the intention was to have a straw poll on the entire first year budget (of the whole sales tax piece) at some point. Ms . Gust-Jenson replied Staff hoped the Council could have a shorter but thorough conversation regarding the other proposed projects tonight and the more direction given to Staff/Administration the better so Staff could help Council come to a vote with the budget. She said Staff hoped the Council could designate which items were solid and which items required more information with the annual budget . Councilmember Johnston asked if the solid items were the actual funding levels for the first year in the different areas . Ms . Gust-Jenson replied as new programs were implemented there could be cost overruns or there could be a situation where what was committed could not be 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 achieved. She said rather than being in that situation it was suggested to allocate funding for things which were cost certain. Housing 3:05:26PM Melissa Jensen, Lehua Weaver, Mary Beth Thompson, Benjamin Luedtke, and Lily Gray were available to answer Council questions . Discussion was held regarding adequacy of moving forward with proposed funding/accounting of new housing programs, sales tax accounting challenges, cost accounting/managing federal dollars, leveraging housing funds, expedited processing system (fee waivers) , and surplus land. Councilmember Wharton said he wanted to go through the project list and conduct straw polls at the end of the discussion. He said it might be hard to rank all the projects listed in terms of priority but he at least wanted to separate them into priority groups A and B. Ms . Jensen reviewed the project log. Discussion was held regarding the following items : • New House 20 - Ms . Jensen stated New House 20 was not a new program. She said it was a continued program intended to get the top 20 users of emergency services (police, ambulance, etc. ) off the streets . She said it was a very successful program and reduced costs (cost savings) for those who were homeless and needed housing. • Shared Housing Opportunities - Ms . Jensen explained this was a new pilot program seen in small cases around the county, as a best practice to leverage dollars that had not been leveraged in the past. She said certain funding (especially federal funds) did not allow for a roommate scenario meaning twice as much was spent to house people in separate units . She said it allowed some efficiency and also spoke to the community model that people wanted to be around other people. She said it was a housing/case management subsidy to house those exiting homelessness/prevent homelessness into co- housing models (roommate scenario) essentially housing efficiency at a lower cost. Discussion followed regarding City code housing restrictions (allowance/accommodation of unrelated adults) . 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 • Land Discounts and Financing - Ms . Jensen said this was the heart of what had always been done at the Housing Trust Fund and was a critical resource. She said without the additional funding in recent years it would no longer be feasible to expend money every year. • Incentivized Rent Assistance Program - Ms . Jensen indicated this program and shared housing would both be noticed of funding availability. She said public outreach could be done on how this could be done in an outcome based way with leveraging of resources . She said the Incentivized Rent Assistance was a time constraint outcome based program (meaning these sort of rent subsidies could not be used for long term and it was required to show some sort of stabilization) . • Support and enhance service models for the most vulnerable - Ms . Jensen said this was building upon best practices seen but had very strong funding gaps . She said focusing was on populations that were getting left out of entry to housing. She said the two populations focused on were the mentally ill and children in the school system. It was stated this was a new service beyond the City' s scope . Discussion followed regarding concern with adding funding to a limited funding stream. Ms . Jensen stated this was part of the `Growing SLC' plan. • Community Land Trust - Ms . Jensen stated this item would continue to help put homes into the Community Land Trust. • Increase funding and marketing for homeownership programs - Ms . Jensen explained this was down payment assistance to increase access to home ownership. She said this was a new funding source for federal programing. Discussion followed regarding how many homes could receive assistance. • Contemplate re-allocation of federal funds - Ms . Jensen explained federal funds and said the team now administering those was using federal dollars . She said this was not a new Full Time Employee (FTE) it was blending current staff to work on things outside of their federal jurisdiction. She said in the coming year the Council might see an additional FTE request through a budget amendment that would not change this amount (it was using federal dollars to help fund that 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 position) . Ms . Gust-Jensen asked if there would be a total of three or four positions after the FTE request. Ms . Jenson replied it was for four positions . She said it would determine the contract load, how much time was being spent, and any falling out in the federal piece that could not keep up the position would be to continue to work on the federal role not the sales tax. Discussion followed regarding funding priorities which included, 40% Average Median Income (AMI) being the largest funding gap, current housing stock in the City for 40% and below AMI, focusing on building stock and rental assistance to address the 7, 500 unit gap, programs addressing family needs to support stability, continued funding commitment to existing programs, adding to/boosting funding to existing programs (more economical than funding new programs) , cutting funding, funding flexibility, implementing pieces of the housing plan, getting around current federal bureaucracy, holding a policy discussion on surplus land, and trying new programs . Straw Poll: (Failed) Prioritize adding one or two new housing programs to funding. Council Members Fowler, Johnston, and Wharton were opposed; Council Members Rogers and Luke were in favor; Council Members Mendenhall and Kitchen were absent for the vote. Council Members requested the following items from Staff: • Discussion concerning leveraging housing funds (bonding from an ownership and a non-ownership stand point) . • Provide different policy opportunities to understand what surplus land the City had, how much, land suitable for use as housing, and how to leverage the sales tax as much as possible. Infrastructure 4:02:01 PM Lehua Weaver, Noel Walkingshaw, Lisa Shaffer, Mary Beth Thompson, and Benjamin Luedtke were available to answer Council questions . Ms . Shaffer stated there were equipment and personnel needs which needed to be filled as soon as possible . Discussion was held regarding reality of hiring (streets crew) 19 employees by the end of the year, GO bond funding, distinction between maintenance and reconstruction work funded through the GO Bond. 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 Councilmember Wharton asked if it would be helpful to prioritize the list for this item. Ms . Weaver stated if the Council was supportive of creating a new streets crew it would include all line items except Planners (one planner was moved to transportation and one to housing in terms of the Council' s previous discussion) Parks Capital Replacement, and New Capital Improvement Program (CIP) projects . Straw Poll : (Passed) Adopt $5, 352, 321 (for infrastructure) as a base and any amount above/in addition (to year one sales tax revenues) would go towards street projects through CIP with consideration of the Complete Streets Ordinance . All Council Members were in favor except Council Members Mendenhall and Kitchen who were absent for the vote. Councilmember Kitchen joined the meeting at 4 : 09 p.m. Discussion was held regarding how funding would be tracked. Ms . Thompson suggested bookmarking the funding for streets and infrastructure and expressed concern if the estimated $25 million did not come in. She said the Council would need to figure out how to fund the gap which would need to come from the General Fund or the Administration would have to be conservative. Further discussion was held regarding the potential of Sustainability purchasing the streets equipment if funding was under for the first year (one-time money) , and individual departmental budgetary adjustments (spending) . Straw Poll: (Failed) Focus on all four funding areas to prioritize hard cost over new programs (year one) . Council Members Rogers, Luke and Kitchen were in favor; Council Members Fowler, Wharton, and Johnston were opposed; Councilmember Mendenhall was absent for the vote. 4:59:05PM Straw Poll: (Passed) Support funding levels proposed by the Administration with the understanding that within department budgets adjustments could be made in conjunction with all previous straw polls . All Council Members were in favor except Councilmember Mendenhall, who was absent for the vote . #2 . 4:47:17PM BRIEFING REGARDING AN ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2017-2018 . Budget amendments happen several times each year to reflect adjustments to the City's 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 budgets, including proposed project additions and modifications. The proposed amendment includes funding for computer cooling units, plus a Rocky Mountain Power Substation Site, among many other changes (Budget Amendment No. 5) . View Attachments Sylvia Richards, Benjamin Luedtke, and Mary Beth Thompson briefed the Council with attachments . Mr. Luedtke stated there were 18 proposed adjustments totaling $2 . 37 million, if approved by the Council (as proposed) the remaining Fund Balance was estimated at 11 . 31% leaving $3 . 5 million (approximately a 10% minimum threshold) . He reviewed an update to Impact Fees showing results of a new tracking system including two impact fee refunds . Councilmember Luke indicated Council added Item I-1 (Foothills Property Purchase allocating $300, 000) which needed to be pulled from the list because the property was sold before the Administration could reach out. Mr. Luedtke continued to review individual budget items followed by discussion of the following: • A-3 : Rocky Mountain Power Substation Site and other budgeted revenue sources allocated to make up the total parcel cost. • A-5 : Computer Room Cooling Units - A unanimous straw poll was conducted in favor of authorizing the Administration to move forward immediately with the replacement of the cooling units . #3. Tentative Break #4 . BRIEFING REGARDING THE CITY' S CAPITAL IMPROVEMENT PROJECTS, WHICH INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Item not held. #5 . 5:00:29 PM BRIEFING REGARDING THE PROPOSED POLICE DEPARTMENT BUDGET FOR FISCAL YEAR 2018-19 . View Attachments Benjamin Luedtke, Mike Brown, and Tim Doubt briefed the Council with attachments . Chief Brown provided an overview of the sexual assault report saying the Department was recognized nationally in the Police Executive Research Forum (PERF) for best 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 policies/practices of sexual assault investigation concerns and problems . He further reviewed bike patrol, increasing mandatory officer trainings, and the Code R Kit DNA Testing annual report. Discussion was held regarding bike squad funding, returning bike squads to the east and west sides of the City, unavailable officer time tracking, utilization of City leave benefits, pros/cons and expenses to consolidating Airport Police with Salt Lake City Police, funding for public safety perceptions survey, potential of militarization of Police, service level reductions, crime lab accreditation goals, and supply/funding for officer body cameras . #6. 5:45:40 PM BRIEFING REGARDING THE PROPOSED 911 COMMUNICATIONS BUREAU BUDGET FOR FISCAL YEAR 2018-19. The Bureau provides both Police and Fire Dispatch services for the City. View Attachments Ben Luedkte, Lisa Burnette, and Danny Schoenfeld briefed the Council with attachments . Ms . Burnette provided an overview of current staffing, Hexagon Computer Aided Dispatch (CAD) Project, dispatch floor reconfiguration, and Greater Wasatch Multi-node. Discussion was held regarding background/vetting of potential employees, mandatory overtime requirements, staffing issues, post requirement versus salary, percentage of Spanish speaking calls, increased call volumes, response times, call tracking/metrics (in particular homeless issues) , and hiring status of the 911 Bureau Director. #7 . 6:05:51PM BRIEFING REGARDING THE PROPOSED BUDGET FOR THE DEPARTMENT OF ECONOMIC DEVELOPMENT FOR FISCAL YEAR 2018-19 . View Attachments Sylvia Richards, Allison Rowland, Lara Fritts, and Ben Kolendar briefed the Council with attachments . Mr. Kolendar provided an overview of Fiscal Year 2018 accomplishments/funds, Arts Council Foundation accomplishments, Fiscal Year 2019 department funding priorities, 2019 Site Selectors Guild Convention, and grants for the arts community. Discussion was held regarding low City promoter recommendation/marketing performance measures, Amazon bid (feedback on Cities not chosen) , targeted business areas on the west side, consolidated arts resources/funding, funding growth, 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 transfer of funding ($200, 000) from the Cultural Core to the Economic Development Department (where the funding was housed/overseen) , long-term strategy for the global trade area in the City, and contractual relationship with the Arts Council Foundation. Council Members requested the following item from Staff: • Long-term proposal of resources/strategy to accommodate large freight (including a large freight runway) for the City/Region. #8 . DINNER BREAK #9 . 7:05:55PM BRIEFING REGARDING UNRESOLVED ISSUES RELATING TO THE RECOMMENDED BUDGET. View Attachments Jennifer Bruno, Allison Rowland, Benjamin Luedtke, Sharon Mangelson, and Patrick Leary briefed the Council with attachments . Ms . Bruno reviewed the unresolved budget issues . Discussion was held on the following items : • Judgement Levy Revenue - Ms . Bruno said the Administration indicated the actual Judgement Levy revenue was less than what was transmitted in the Mayor' s Recommended Budget and the Administration had transmitted a proposed adjustment to the Judgement Levy revenue. • Parking Ticket Revenue - Ms . Bruno stated Council Members mentioned a desire to adjust the Parking Ticket revenue to be closer to the trend of actual revenue . She said it would need to be reduced by $1 million which meant finding $1 million in off-setting expense reductions (one-time) . • Golf - Ms . Rowland said responses to the Council' s questions (from the last discussion) were received just minutes before the meeting and included all but one item. She said it was indicated more time was needed to respond/gather further information. Ms . Bruno said Council and Staff had not had a chance to review the responses and discussion could be held now or next week (allowing time to digest the answers) . After further discussion Council Members decided to discuss golf at the June 5, 2018 meeting. • Increased Public Safety funding for Fire programs - Ms . Bruno 18 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 said this could be considered in the context of `Funding Our Future' sales tax option or as a Fire Department budget item. She explained three components were inter-related for consideration: 1) Community Health Care Paramedic at $100, 000 a year (including salary and benefits) ; 2) Public Education Specialist at $105, 000 a year (including salary and benefits) ; and 3) Medical Response Team Unit at $334, 000 on- going cost (including salary and benefits) and $86, 000 one- time cost (vehicle and equipment) . She said Staff drafted a legislative intent in case Council wanted to pave-the-way for the future if it was not funded this year. Councilmember Fowler recommended looking at funding through a General Fund perspective. She said she was in support of the Medical Response Team; however, the other two positions could be used now. Ms . Bruno said further discussion could be held at the June 5, 2018 meeting. Councilmember Johnston requested updated numbers on the Fund Balance for next week' s discussion. • Increase Fund Balance contribution - Ms . Bruno said it was required to contribute 10% of the total sales tax to the fund balance but some Council Members wanted to contribute more (11%) . • Consider contributing more funds to Capital Improvement Projects (CIP) - Ms . Bruno said the Council' s previous goal was to contribute 9% to CIP. She said this item could be removed from the list since Council already straw polled the sales tax earlier in the meeting. Councilmember Wharton said he was in favor of removing the item from the list. • 'Fee Waivers' for affordable housing - Ms . Bruno stated this item would be discussed at a later time. • Alternative funding for the Community Land Trust - Ms . Bruno stated this item would be discussed at a later time . • Complete Streets policy for roads funded by the sales tax option - Ms . Bruno said this item was raised as more of a policy concept rather than a budget item. She said an interest was expressed to tighten any funds spent on streets from the Sales Tax option to have a more robust contingent appropriation requiring compliance with the Complete Streets Policy. Councilmember Johnston stated this was brought up 18 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 with the Excess Infrastructure funding. Councilmember Wharton indicated it could probably be removed from the list . Ms . Gust-Jenson said this was a follow-up which needed to be completed. She said Councilmember Kitchen had been working on a draft ordinance related to the issue and asked if it could be left on as a follow-up item. Councilmember Kitchen indicated this was more of a policy conversation and did not think it needed to be part of the budget discussion as much as getting Chair/Vice Chair to prioritize a policy dialogue after the budget was adopted. He said it was important moving forward into the bond vote in November. • Census Coordinator - Ms . Bruno stated the Administration indicated a census coordinator position (one FTE) was being considered and the Mayor' s Recommended Budget did not include a specific funding request for the position. She said the Council might want to consider adding funding to ensure hiring. Mr. Luedtke provided an overview of the maps included with the transmittal indicating low actual and predicted Census response rates in Salt Lake City. Councilmember Mendenhall indicated this was a critical opportunity which tied an opportunity to other dollars directly to the population counted/not counted in the City. She proposed the Council consider taking from the 'Fee Waiver' (expediting permits for affordable housing developers) . She requested the Administration come back with a proposal for where the census coordinator position would be housed in the City' s Organizational Chart and a funding request. Further discussion was held regarding the importance of funding the position. • Local Lobbying - Ms . Bruno said the Mayor recommended a $50, 000 increase to the City' s local lobbying line item. She said in previous discussion the Council indicated an interest in funding a lobbyist who represented/reported to the Legislative Branch. She asked if the Council was interested in funding this position in addition to the Mayor' s recommended increase for the local lobbyist (or instead of) . Councilmember Rogers stated in the last Legislative session regarding the Northwest Quadrant it was indicative that moving forward, representation was needed for the Council . He suggested using the Mayor' s recommended increase to hire the local lobbyist for the City Council . Council Members Kitchen, Luke, and Wharton expressed their support for the 18 - 12 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 recommendation. • Additional request from Salt Lake Legal Defender Association - Ms . Bruno stated the Salt Lake Legal Defenders requested an additional $50, 000 (citing an increased caseload in March and April) to the $180, 972 increase proposed by the Administration. Councilmember Mendenhall said when she asked about this at the briefing she felt a legitimate response was given for the request from the Mayor' s recommended budget but was hearing contrasting information of being legally obliged to fulfill the additional funding. She asked if Staff had better clarity regarding the situation. Ms . Gust-Jenson said there was a follow-up letter with a proper explain based solely on case load. Further discussion was held regarding the proposal with Ms . Bruno stating Staff would follow-up with the City Attorney' s office for clarification. • Ground Transportation - Ms . Bruno indicated the Attorney' s Office had confirmed the Department of Airports could not use its funds to enforce ground transportation regulations outside airport borders . She said Council options included: 1) Restoring $50, 000 (which was cut) ; 2) Making a smaller allocation with reduced presence; and 3) Survey ground transportation users outside airport boundaries to gauge if enforcement was necessary. Ms . Gust Jenson said the Administration proposed to reduce (or eliminate) the General Fund contribution for the `Secret Shopper' Program. She said another idea was a survey. Councilmember Rogers indicated it was important to the Airport Board to ensure customer service at the Airport was within what they were looking for. He said he thought it was important to have the funding for the `Secret Shopper' and suggested a reduction in the program to $25, 000, which would require an increase in the budget . Councilmember Mendenhall suggested funding the program for the Airport from the Council Office Budget Auditing line item. • Downtown Alliance Safety Ambassador Program - Ms . Bruno stated the Downtown Alliance requested $200, 000 to fund the program rather than the $150, 000 included in the Mayor' s Recommended Budget. She reviewed legislative intent from last year asking the Downtown Alliance if this model could be replicated around the Homeless Resource Centers (HRCs) in the coming years . She said they responded that in the past (in other cities) these programs were most successful in high- 18 - 13 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 foot traffic areas and might not be as beneficial for areas around some HRC locations . Councilmember Mendenhall stated she wanted to fully fund the program which was a street safety issue. Further discussion was held regarding replication of the program in other areas of the City. Ms . Bruno said this item would be left on the list for further discussion. • Buddy Benches - Ms . Bruno said the School District already implemented the concept in a couple of elementary schools (but not all of them) to help kids who felt isolated in the school community. She said it was $500 per bench with the School District paying the cost of installation with a total to put in all 15 elementary schools (that did not currently have them) was $7, 500 . Discussion followed regarding the concept of the Buddy Benches concluding Staff inquire with the School District to see if there were ways for the Council Office to assist with public outreach/funding for Buddy Benches for the School District. • Cultural Core Funding - Ms . Bruno stated Councilmember Kitchen requested the Council consider relocating Cultural Core funding from Non-Departmental Budget to the Economic Development Department budget and since the purpose was in line with the mission of the Economic Development Department there was no budget increase . Discussion followed regarding pros and cons of having the funding under one account versus the other. • Gilgal Easement - Ms . Bruno said the Friends of Gilgal Garden (a community group) requested $10, 000 be designated to fund recording of a conservation easement on the Gilgal parcel . She said the City currently owned the parcel which was operated as open space and maintained by Friends of Gilgal . Discussion followed regarding what the funding would cover and if there were efforts to raise funding. Councilmember Wharton said he was in support of the funding; however, requested to find out if recording the easement could be done at no cost. • Funding for Neighborhood Initiatives around Paramount Homeless Resource Center Site - Ms . Bruno stated this was a place holder to fund Neighborhood Initiatives around the Paramount Avenue HRC site. Discussion followed regarding the 18 - 14 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 needs/costs of infrastructure and the need for equity for communities hosting HRCs . • HIVE pass marketing reduction - Ms . Bruno said the Council flagged this item during the budget discussion on Community and Neighborhoods concluding while the Council and the City were investing in transportation it might not be a great time to reduce marketing of the Hive Pass . • Additional Planners - Item skipped, covered during the Sales Tax discussion. • RDA Funding for Homeless - Item was previously discussed in the RDA context and would be taken off the list. • Open Gov contract - Ms . Bruno stated the Administration was moving towards funding Qualtrix as a community outreach program instead of Open Gov (Open City Hall) . She said the administration provided an analysis of the key differences in the two programs and the Council found the meaning provided in Open City Hall afforded a different kind of public input. She said the Council might want to extend the contract which would expire in June, 2018 . Discussion followed regarding Open City Hall and the types of input received, new features available, renewing the contract, and co-existing platforms in the City. • Bi-Annual Citizen Survey - Ms . Bruno said funding for the survey resided in the Community and Neighborhoods (CAN) budget having approximately $20, 000 to administer the survey which they concluded was not enough to administer a thorough and statistically significant survey. She said if the Council felt this was a priority to complete in the coming month, additional funding of $30, 000 was needed. Councilmember Johnston said he was in favor of allocating funding. • Off-Leash area at Lindsey Gardens - Ms . Bruno stated estimates were received for different types of fencing for off-leash dog areas (approximately $60, 000) . Councilmember Wharton said this was his request which was a significant issue in the Avenues (including Marmalade Park) . He said a number of residents were willing to contribute and would also like a dog park in Warm Springs Park. Further discussion was held regarding issues of crowding, people not obeying the rules of 18 - 15 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 keeping dogs in the dog area, not enough dog parks in the City, holding a broader discussion regarding dog parks in the City. Councilmember Wharton said he would come back to the Council with further information. • Council Member Communication budget - Ms . Gust-Jenson said each Council Member had a small amount of money to use to send newsletters for public information, host community meetings, etc. She said over the years it had evolved and there were some community councils who preceived it was a grant program. She said in the past it was determined to be too cumbersome to administer and the Council discontinued funding. She asked the Council if there was interest in creating a grant program. Discussion followed regarding applications/requests received for funding and where the funding would be placed. Councilmember Mendenhall suggested scheduling further discussion after the budget was adopted. • Council Member Compensation - Ms . Bruno stated there were a couple of different approaches to determine compensation levels which had been used over the years and shifting to a policy was the best way to approach the matter, rather than coming up with a data set justifying levels of compensation. Discussion followed regarding writing off a considerable amount of the community from considering a run for public office, gradually increasing pay to a fair level, considering alternate types of compensation/stipend (child care reimbursement, etc. ) , not being a sustainable job, doing the job as a service, time commitment, people who did not have the means to do the job as a service, bad timing due to the proposed sales tax increase and bond initiative, hard making ends meet and serving the community, making the discussion a priority, and holding the discussion at a later date . • Compensation for Justice Court Judges and Staff - Ms . Weaver said during the Justice Court briefing the Council had a conversation about what Justice Court Judges in the valley were paid and whether there was room in the market for the Salt Lake City Justice Court Judges to receive a salary increase. She indicated State code established the maximum amount a justice court judge could be paid. Ms . Bruno stated the Administration (in the Mayor' s Recommended Budget) made a proposal (which did not necessarily have a budget impact) to increase compensation for judges in terms of vacation 18 - 16 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 accrual rates (increased to the level of a department director) . She said the judges would receive a 3% increase if the Council approved the budget currently as proposed. Councilmember Mendenhall questioned if judicial assistants, legal secretaries, and paralegals would receive a 3% increase as well . Ms . Weaver replied it included them as well . Discussion followed regarding salary rates/medians . Ms . Weaver said this item would remain on the list for further discussion. Ms . Bruno asked the Council to review the Legislative Intents and to let her know if there were any additions or edits . She said a couple Legislative Intents from tonight would be drafted. STANDING ITEMS #10 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. No discussion was held. #11 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #12 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 9 : 18 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . 18 - 17 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 29, 2018 This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 29, 2018 . ks 18 - 18