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05/08/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8, 2018 The City Council met in Work Session on Tuesday, May 8, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Chris Wharton, James Rogers, Andrew Johnston, and Amy Fowler. Absent: Council Members Charlie Luke and Derek Kitchen. Staff in Attendance: Jennifer Bruno, Council Executive Deputy Director; Jacqueline Biskupski, Mayor; David Litvack, Mayor' s Deputy Chief of Staff; Patrick Leary, Mayor' s Chief of Staff; Simone Butler, Mayor' s Executive Assistant; Matthew Rojas, Mayor' s Communications Director; Margaret Plane, City Attorney; Melissa Jensen, Housing and Neighborhood Development Director; Mary Beth Thompson, Finance Director; Lisa Packwood, Finance Director of Revenue and Collections; Benjamin Luedtke, Council Public Policy Analyst; Russell Weeks, Council Senior Advisor; Laura Briefer, Public Utilities Director; Samuel Owen, Council Public Policy Analyst; John Vuyk, Budget Director; Lehua Weaver, Council Associate Deputy Director; Mike Reberg, Community and Neighborhoods Director; Nick Norris, Planning Director; Dan Rip, Real Property Manager; Kimberly Chytraus, Senior City Attorney; DeeDee Robinson, Deputy City Recorder; and Cindi Mansell, City Recorder. Guests in Attendance: Steve Lavar, Verizon Wireless; Scott Harry, Crown Castle/Comcast; Kelly Keisel, ExteNet Systems; Richard Lee, ExteNet Systems; Neffie Garica, Mobilitie; Michael Devries, Metropolitan Water District (MWD) General Manager; and Tom Godfrey, MWD Board Chair. Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 5 : 01 p.m. AGENDA ITEMS #1 . 5:01:02PM RECEIVE A WRITTEN BRIEFING ABOUT THE CITY' S FUNDING NEEDS AND REVENUE OPTIONS, INCLUDING THE RECENTLY-APPROVED 0 . 5 PERCENT SALES TAX INCREASE AND A POSSIBLE GENERAL OBLIGATION BOND. New revenue from the sales tax increase could be used toward streets maintenance, transit, neighborhood safety, and affordable housing. The Council's discussion will include how a general 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8, 2018 obligation bond might be used for road reconstruction projects. View Attachments Councilmember Rogers inquired if there was a sales tax overage (above the $33 million threshold) , could the Council allocate the overage to streets maintenance, transit, neighborhood safety, and affordable housing. Ms . Thompson said that was possible; however, she cautioned sales tax monies received should be segregated from the General Fund, whether above or below the threshold. #2 . 5:04:00 PM RECEIVE A REVENUE UPDATE AND AN OVERVIEW FROM THE ADMINISTRATION OF THE MAYOR' S RECOMMENDED BUDGET FOR SALT LAKE CITY FOR FISCAL YEAR (FY) 2018-2019 . View Attachments Mary Beth Thompson, Lisa Packwood, John Vuyk, David Litvack, and Margaret Plane briefed the Council with attachments . Discussion was held regarding General Fund revenue categories (not including sales tax increase or enterprise revenues) : property tax, sales tax, parking tickets, and building permits . Discussion continued with information on FY 2019 changes and new revenue sources . Councilmember Mendenhall requested from Staff a 15-year timeline for sales tax revenue. Councilmember Mendenhall inquired about the Redevelopment Agency (RDA) covering homeless services . Ms . Bruno said it was a recent change to State law allowing RDA increment to be spent on homeless services . Mr. Litvack said one-time RDA funding was used for Operation Rio Grande based on the change to State statutes . Councilmember Mendenhall requested more discussion amongst Council Members regarding this topic. Councilmember Fowler inquired what constituted miscellaneous revenue. Ms . Thompson said it included Building America Bonds (BABS) , collections, and other fees besides taxes, fees, and charges for services . Mr. Vuyk discussed the Mayor' s recommended budget for FY 2019 including: General Fund revenues, Mayor' s priorities, budgetary needs from each City Department, compensation increases, increased funding for trails/public lands, Governmental Immunity, interest expense, Salt Lake City Arts Council, and the Capital Improvement Program (CIP) . #3 . RECEIVE AN OVERVIEW FROM COUNCIL STAFF OF THE MAYOR' S RECOMMENDED BUDGET FOR SALT LAKE CITY FOR FISCAL YEAR 2018-19 . 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8 , 2018 View Attachments Item not discussed. #4 . 6:07:03 PM DINNER BREAK. NOTE : Items 5 through 6 were held as one discussion. #5 . 6:37:38PM RECEIVE A BRIEFING ABOUT SMALL CELL WIRELESS FACILITIES, WHICH ARE USED TO ADD CAPACITY AND COVERAGE TO A WIRELESS NETWORK. Also known as small cell facilities, they consist of an antenna, radio and power meter, which are connected to power and fiber lines. Small cell facilities are attached to poles or other structures and have a relatively small coverage area, so many facilities are required for effective service. In March 2018, the Utah State Legislature passed a bill allowing wireless providers to install small cell facilities within all rights of way in the City and attach them to all City-owned poles. The law is much broader than current City ordinance, which only allowed small cell facilities in the public right-of-way on a very limited basis. View Attachments #6 . RECEIVE A ABOUT AN ORDINANCE THAT WOULD GRANT A MASTER LICENSE AGREEMENT FOR RIGHT-OF-WAY ACCESS TO EXTENET SYSTEMS, INC. The agreement would allow ExteNet to install small cell wireless facilities throughout the City. Small cell wireless facilities are used to add capacity and coverage to a wireless broadband network. This Master License Agreement was negotiated prior to the 2018 legislative session. Accordingly, the parties acknowledge that new Utah law becomes effective September 1 and there may be updated City ordinances and regulations that will govern installation of small cell infrastructure. View Attachments Ben Ludtke, Kimberly Chytraus, and Dan Rip briefed the Council with attachments . Mr. Rip provided a technology overview on small cell companies (telecommunications providers) and their related components, including design options and aesthetics . Ms . Chytraus said a design guideline would be provided to the Council . Mr. Rip discussed current regulation of telecom activity via Franchise Agreements, proposed Telecom Right-of-Way (ROW) and Encroachment ROW permits, City Code regarding wireless infrastructure, and zoning requirements . Discussion followed regarding: Senate Bill 189 (SB 189) Small Wireless Facilities Deployment Act and mandates for City-owned infrastructure 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8, 2018 (including compensation guidelines for the City) , and permit structure/fees . He said there would be a two-step process : Master License Agreement (approved by the City Council) with ROW Permit Application, and an ordinance to follow for Small Cell Facilities . Councilmember Mendenhall expressed concern regarding Urban Forestry' s capacity to keep up with issues concerning City trees and small cell sites . Ms . Chytraus said tree trimming would be coordinated through Urban Forestry and new design guidelines would address this issue. Councilmember Fowler requested more information regarding placement of small cell infrastructure; how far apart they would be placed, and how many the City could expect. Steve Lavar (Verizon Wireless) said 250 feet was required between nodes and he expected hundreds of sites to be installed. Councilmember Fowler inquired about Staff needs and a time frame for the influx of cell sites . Mr. Rip said they had not yet experienced the work load increase; however, he felt the influx would be short-term and would consider a new position in the future to handle the work load. Councilmember Wharton asked for any small cell representatives in the audience to inform the Council of how many cell sites they anticipated installing. Scott Harry (Crown Castle/Comcast) said he anticipated roughly 150 new cell sites State-wide and 40 new sites in Salt Lake City this year. Kelly Keisel (ExteNet Systems) said he anticipated 30-35 cell sites for this calendar year. Richard Lee (ExteNet) said their immediate plan was a Verizon project with plans to continue with other carriers in Salt Lake City. Neffie Garcia (Mobilitie) said he planned on 15 sites this year and 10-15 per year going forward. Councilmember Rogers inquired about co-location of cell sites . Mr. Harry said it worked in some situations and not in others . Ms . Chytraus said the City charged specific fees and was hesitant to say the sites could be co-located. She said she would look into State law requirements . Councilmember Rogers asked for a follow-up regarding State law requirements . Councilmember Wharton asked the Administration to work with cell companies to assist in bridging the digital gap and bringing digital access to residents . He asked Staff to follow up with the providers attending the meeting. Councilmember Johnston spoke regarding budget impact and the 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8, 2018 ongoing access fee and inquired about enforcement. Ms . Chytraus said customer-generated reports would be submitted to the City and translated as a tax/fee; however, she would confirm with Finance. Councilmember Johnston inquired about fee projections compared to expenditures and if it would cover costs for a Permit Coordinator. Mr. Rip said there was not enough data for projections; however, it was initially being considered as cost- recovery rather than a revenue source. Councilmember Mendenhall requested Staff follow up on the number of potential sites, how they would be distributed, and if there was opportunity to incentivize preferred locations . #7 . 7:30:06 PM RECEIVE A BRIEFING ABOUT THE PROPOSED METROPOLITAN WATER DISTRICT BUDGET FOR FISCAL YEAR 2018-19 . View Attachments Tom Godfrey, Sam Owen, Michael Devries, and Laura Briefer briefed the Council with attachments . Discussion was held regarding: Capital Investments, water supplies, water service areas, agency relationships, existing infrastructure, master planning & related project costs, current MWD Projects (Little Cottonwood Water Treatment Plant Expansion, Point of The Mountain Aqueduct (POMA) , Point of the Mountain Water Treatment Plant (POMWTP) , Provo River Aqueduct, Terminal Reservoir Replacement) , and related project financing. Mr. Devries discussed title transfers for the Salt Lake Aqueduct and Provo River Aqueduct and said it allowed for greater flexibility and better responsiveness for operations, maintenance, repair, and financing. Councilmember Rogers inquired if quagga-mussels were present in Deer Creek or Jordanelle Reservoirs . Mr. Devries said Lake Powell had been infested with quagga-mussels and it was not a matter of "if" but "when" Deer Creek and Provo Rivers would be affected. He emphasized the importance of inspections and prevention. Councilmember Rogers inquired if there was a procedure in place if infestation occurred. Mr. Devries said there was a conceptual multi-level intake procedure to prevent infestation. Mr. Devries discussed the total budgeted revenue detailing sources and uses of funds along with specific efficiency studies to cut costs . Councilmember Johnston inquired about water usage data and 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 8, 2018 what was required of each municipality by MWD. Mr. Devries said there were specific reporting requirements and advancements in technology allowed for effective tracking and utilization of data. #8 . 8:09:43PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council might give feedback or staff direction on any item related to City Council business, including but not limited to: City Council July meeting dates and scheduling items. See File M 18-5 for Announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The meeting adjourned at 8 : 12 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 8, 2018 . dr 18 - 6