11/19/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, NOVEMBER 19, 2019
The City Council met in Work Session on Tuesday, November 19, 2019,
in Room 326, Committee Room, City County Building, 451 South State
Street.
In Attendance: Council Members Erin Mendenhall, Chris Wharton,
James Rogers, Andrew Johnston, Analia Valdemoros, and Amy Fowler.
Absent: Councilmember Charlie Luke.
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Executive Deputy Director;
Benjamin Luedtke, Council Public Policy Analyst; Lehua Weaver,
Council Associate Deputy Director; Mary Beth Thompson, Chief
Financial Advisor; Lynn Pace, Acting City Attorney; Jonathan
Larsen, Transportation Director; Jennifer McGrath, Community and
Neighborhood Interim Director; Russell Weeks, Council Policy
Analyst; Nick Norris, Planning Director; Samuel Owen, Council
Public Policy Analyst; Allison Rowland, Council Public Policy
Analyst; Lani Eggertsen-Goff, Housing and Neighborhood Development
Director; Jennifer Seelig, Mayor' s Director of Community
Empowerment; Katherine Lewis, Senior City Attorney; Mike Brown,
Police Chief; Wayne Mills, Planning Manager; Samantha Slark,
Senior City Attorney; Elizabeth Buehler, Community and
Neighborhoods Civil Engagement Manager; Ashley Scarff, Principal
Planner; Allison Parks, Assistant City Attorney; Hailey Leek,
Census Coordinator; Daniel Rip, Housing and Neighborhood
Development Policy and Program Manager; Jonathan Goates, Housing
and Neighborhood Development Policy and Program Manager; Baylee
White, Community and Neighborhoods Real Property Agent; Kimberly
Chytraus, Senior City Attorney; Jennifer Schumann, Housing and
Neighborhood Development Deputy Director; Braley Bullard,
Community and Neighborhoods Civil Engagement Program Specialist;
Tim Doubt, Assistant Police Chief; and Kory Solorio, Assistant
City Recorder.
Guests in Attendance: Peter Bromberg, Library Executive Director
(Item #3) ; Jace Bunting, Library Finance Director (Item #3) ; Debbie
Ehrmann, Library Deputy Director (Item #3) ; Liesl Jacobson,
Library Community Engagement Assistant Director (Item #3) ; Lee
Dial, Cowboy Partners (Item #7) ; and Preston Cochrane, Cowboy
Partner (Item #7) .
Councilmember Rogers presided at and conducted the meeting.
The meeting was called to order at 2 : 11 p.m.
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AGENDA ITEMS
#1 . 2:11:26PM WRITTEN FOLLOW-UP BRIEFING REGARDING A PROPOSED
ORDINANCE THAT WILL OUTLINE THE ROLE OF THE COUNCIL MEETINGS IN
OPEN GOVERNMENT, SPECIFICALLY RELATED TO COUNCIL MEETING AGENDA
DEVELOPMENT, PAPERWORK, AND SCHEDULING OF AGENDA ITEMS. The
ordinance is based on an updated section of the Council Policy
Manual, C. 6 (Item #2) . The ordinance and policy manual will both
serve as the guiding documents for agenda paperwork and scheduling.
View Attachments
Written briefing only.
#2 . WRITTEN FOLLOW-UP BRIEFING ON PROPOSED CHANGES TO
SECTION C. 6 OF THE COUNCIL POLICY MANUAL: COUNCIL MEETING AGENDAS
AND PAPERWORK. The attached resolution will adopt updates to Policy
Manual section C. 6 and eliminate section C. 12 since it has been
included in the C. 6 updates. This updated section of the Policy
Manual and the proposed ordinance (Item #1) will both serve as the
guiding documents for agenda paperwork and scheduling. View
Attachments
Written Briefing only.
#3. 2:11:45PM BRIEFING REGARDING A PROPOSAL TO AMEND THE BUDGET
FOR THE LIBRARY FUND FOR FISCAL YEAR 2019-20 . Budget amendments
happen several times each year to reflect adjustments to the City's
budgets, including proposed project additions and modifications.
The proposed amendment would fund an increase of approximately
$346,500 to pay for a master facilities consultant, demographic
and statistical software, changes to in-house security, and
community wellness liaisons. View Attachments
Russell Weeks, Peter Bromberg, Jace Bunting, Debbie Ehrmann,
and Liesl Jacobson briefed the Council with attachments .
Discussion was held regarding items the Facility Master Plan would
address, if security personnel would work in all City libraries,
current spending/in-house spending, and community wellness
programs .
Councilmember Rogers said a public hearing was scheduled for
December 3, 2019 with tentative action on December 10, 2019 .
#4 . 2:24:35PM FOLLOW-UP DISCUSSION WITH THE ADMINISTRATION
REGARDING THE ORDINANCE THAT WOULD AMEND VARIOUS SECTIONS OF SALT
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LAKE CITY CODE PERTAINING TO SINGLE ROOM OCCUPANCY (SRO) USES.
Further review may include options that the City's Planning
Division may explore to find a balance between potential long-term
effects of adopting the ordinance as previously proposed and short-
term housing needs of people earning low incomes. View Attachments
Russell Weeks, Nick Norris, Wayne Mills, Ashley Scarff, and
Allison Parks briefed the Council with attachments . Discussion was
held regarding urgency/prioritization of the proposed ordinance
within the context of other planning projects (already in process) ,
number of units allowed in the SRO definition (per building) , and
residential zones being included in the proposal .
#5. 2:43:36PM UPDATE FROM THE CITY' S NEW CENSUS COORDINATOR
ABOUT THE UPCOMING 2020 CENSUS COORDINATION AND OUTREACH EFFORTS.
The update will also include the City's additional efforts on
informing and reaching traditionally hard-to-count populations.
View Attachments
Hailey Leek and Jennifer Seelig briefed the Council with
attachments . Comments included: timeline, challenges facing the
2020 Census, hard-to-count populations, action plan, City-wide
effort, Complete Count Committee, marketing/messaging strategy,
and upcoming events .
Discussion was held regarding marketing to demographics with
a low internet community, non-responsive census tracts/households,
County Consulates, working with churches, transition to the new
Administration, getting the word out to City communities for a
temporary employment opportunity with the Census Bureau, when
Census information would be placed on the City website, reaching
Spanish speaking population, Salt Lake School District as a
community partner, and State grant funding.
Council Members requested the following items from Staff:
• Provide a breakdown of activities/responsibilities of the
Census Bureau, State, Salt Lake County, Salt Lake City and
what gaps the City was filling.
• Provide information about how to reassure citizen safety,
details of questions, and where the information gathered
went/how it was processed.
• Provide information to help assist the aging population for
specific outreach to their needs (no internet access, not
frequenting public spaces, letter/font size used on
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manuals/brochures) .
Note: 3:22:23 PM Items 6 and 7 were combined as one presentation
and discussion.
#6. BRIEFING REGARDING A PUBLIC BENEFIT ANALYSIS RELATED TO
LEASE TERMS AND A BELOW-MARKET LAND LEASE TO THE NON-PROFIT STH
MAGNOLIA, LLC (OWNED BY SHELTER THE HOMELESS, INC. ) FOR CITY
PROPERTY LOCATED AT APPROXIMATELY 165 SOUTH 300 EAST. The property
would be used for a 65-unit permanent supportive housing
development for individuals with incomes below 40% the Area Median
Income (AMI) . View Attachments
#7 . BRIEFING REGARDING A HOUSING TRUST FUND LOAN REQUEST OF
$1 .5 MILLION FOR THE MAGNOLIA, A 65-UNIT PERMANENT SUPPORTIVE
HOUSING DEVELOPMENT AT 165 SOUTH 300 EAST. The project would help
house individuals with incomes below 40% the Area Median Income
(AMI) , stabilize very low-income renters, and secure and preserve
long-term affordability. View Attachments
Allison Rowland, Jennifer McGrath, Daniel Rip, Jonathan
Goates, Bailey White, Lani Eggertson-Goff, Lee Dial, Kimberly
Chytraus and Preston Cochrane briefed the Council with a PowerPoint
presentation.
Discussion was held regarding context of community land trust
opportunity, initial project, tracking, potential obstacles,
services component, The Road Home short fall/potential of annual
fund raising, lien position/priority, and interest rate/total
amount to be collected.
Council Members requested the following item from Staff:
• Provide information/scenarios on how subordination would work
with other lenders if the ground lease was terminated.
#8 . 3:52:36 PM BRIEFING ON THE MAYOR' S RECOMMENDATIONS FOR
APPROVAL OF PROGRAM APPLICATIONS SUBMITTED TO THE FISCAL YEAR 2019-
20 FUNDING OUR FUTURE (FOF) HOUSING PROGRAM FUNDING PROCESS. As
part of the Fiscal Year 2019-20 budget discussions, the Council
requested that the Administration make significant changes in its
process of selecting FOF programs to be provided by community-
based organizations, with the goal of improving transparency and
equity. In response, the Housing and Neighborhood Development
Division (HAND) developed and shifted to an annual process of
accepting applications from service providers that was structured
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similar to the City's CBDG funding process. The Council may choose
to approve these recommended applications or modify them. View
Attachments
Allison Rowland, Lani Eggertsen-Goff, and Jennifer Schumann
briefed the Council with attachments and reviewed the Funding Log.
Discussion was held regarding the Alliance House Program
Description (on the Funding Log) reflecting the requested amount
and not the actual funding amount by the Mayor, number of
households needing/not receiving assistance offered through the
landlord/tenant mediation program offered by Utah Community
Action, and Fund Balance amount/availability.
Councilmember Mendenhall proposed the Council allocate the
recommended $76, 000 for Community Development Corporation of Utah
(Item 7) to the Salt Lake Community Action Program (Item 8) in
order to fully fund the request of $300, 000 .
Council Members requested the following items from Staff:
• Provide a breakdown for the number of households potentially
served with the Mayor' s recommended funding for the Alliance
House .
• Provide a list of any extra monies available in Fund Balance .
• Add metrics to the Funding Log for measuring
effectiveness/feedback.
Councilmember Wharton joined the meeting at 4 : 22 p.m.
#9. Tentative Break
#10 . 4:29:37PM BRIEFING REGARDING A DRAFT ORDINANCE AND OPTIONS
THAT WOULD REGULATE ELECTRIC SCOOTERS, AND OTHER DOCKLESS SHARED
MOBILITY DEVICES, IN THE CITY. CURRENTLY, DOCKLESS SCOOTER
COMPANIES OPERATE UNDER TEMPORARY OPERATING AGREEMENTS UNTIL AN
ORDINANCE IS PASSED. View Attachments
Samuel Owen, Elizabeth Buehler, Jonathan Larsen, and Braley
Bullard briefed the Council with attachments . Discussion was held
regarding ordinance enforcement, safety concerns, active transit
data (using scooters to replace vehicle trips) , protecting the
pedestrian environment, how a new Transportation Master Plan might
contemplate the integration of shared mobility, data
opportunities/collaborations, investing in multiple modes of
transportation options, and citations issued on dock-less
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scooters .
Council Members requested information regarding/addressing
the following items from Staff:
• Off sidewalk/off park strips/in the street parking lot
style concepts (better parking situations) .
• Other cities who were using their own mobile apps .
• What camera technology entailed.
• If vendors would pay for cameras (not taxpayers) .
• Discussion on whether it was affordable to lose street
parking (in particular the downtown core area) .
• What other cities were doing with smart technology.
• Look at enforcement in the downtown area only.
• Provide the number of citations issued on dock-less
scooters .
• What scooter companies were doing to build stronger
materials .
• Environmental savings .
• Financial compensation (from the scooter companies) for
sidewalk usage/deterioration.
• Different groups of people the scooters were bringing
downtown.
Councilmember Fowler joined the meeting at 4 : 49 p.m.
Note: A recess was taken at 5 : 00 p.m. to convene as the Board
of Canvassers . The Work Session meeting reconvened at 5 : 04 p.m.
#11 . 5:05:01 PM FOLLOW-UP BRIEFING REGARDING THE SECOND
AMENDMENT TO SALT LAKE CITY' S BUDGET FOR FISCAL YEAR 2019-20 .
Budget amendments happen several times each year to reflect
adjustments to the City's budgets, including proposed project
additions and modifications. The proposed amendment includes
funding for the elected official transition including the interim
addition of up to three Mayor-elect transition staff members and
one interim City Council Member-elect position through January 6,
2020; funding for maintenance of existing art in the City and a
study to learn more about maintaining that art collection; funding
police overtime for patrols in City parks; and a roundabout at
2000 East Parley's Canyon Boulevard to improve traffic flow and
safety; among other changes. (Budget Amendment No. 2) View
Attachments
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MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
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Benjamin Luedtke, Mary Beth Thompson, Mike Brown, Tim Doubt,
and Lynn Pace briefed the Council with attachments . Discussion was
held regarding appointed versus merit positions, Community and
Neighborhoods vacant positions, Police overtime funding, City
Parks (nightly bathroom closures, portable toilets, Park Rangers) ,
and Police overtime for hotspots .
5:52:39 PM Straw Poll: Support providing an additional $27, 000
(three months) of funding for the Capital Improvement Program and
Impact Fee Administrator (Item A-12) . All Council Members present
were in favor.
5:56:58 PM Councilmember Mendenhall was recused during the
discussions on the Additional Three Creeks Confluence funding
(Item I-3) and Transition Funding Expenses (Item A-13) .
Council Members requested the following items from Staff:
• Have the Administration recommend a policy/criteria for
designating positions as appointed or merit.
• Provide a list of current vacant positions in the Community
and Neighborhoods Department.
• Provide a list of City parks which provide portable toilets .
• Have the International Association of Chiefs of Police (at
their upcoming briefing to the Council regarding the 2019
Management and Operations Study of Salt Lake City Police
Department) address standard overtime in other police
departments .
Councilmember Fowler left the meeting at 5 : 53 p.m.
#12 . UPDATE REGARDING HOW THE "FUNDING OUR FUTURE" SALES TAX
REVENUE HAS BEEN USED TOWARD PUBLIC SAFETY RESOURCES AND STAFFING.
View Attachments
Item not held.
#13 . UPDATE ABOUT PROJECTED SALES TAX REVENUES FOR YEAR 1
(FISCAL YEAR 2018-19) OF THE "FUNDING OUR FUTURE" INITIATIVE,
RELATED ACTIVITIES AND NEXT STEPS . Annual fiscal year revenue
numbers are finalized once the Comprehensive Annual Financial
Report (CAFR) is completed. View Attachments
Item not held.
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STANDING ITEMS
#14 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF
COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give
feedback or staff direction on any item related to City Council
business, including but not limited to scheduling items.
Item not held.
#15. REPORT OF THE CHAIR AND VICE CHAIR.
No report/discussion.
#16. 6:03:48PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION,
IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE.
Councilmember Wharton moved and Councilmember Valdemoros
seconded to enter into Closed Session to discuss pending or
reasonably imminent litigation pursuant to Utah Code §52-4-
205 (1) (c) , Utah Open and Public Meetings Law. A roll call vote was
taken. Council Members Johnston, Wharton, Valdemoros, Mendenhall,
and Rogers voted aye . See File M 19-1 for Sworn Statement.
Councilmember Rogers left the meeting at 6 : 04 p.m.
In Attendance: Council Members Johnston, Valdemoros, Wharton, and
Mendenhall .
Absent: Council Members Fowler, Luke, and Rogers .
Others in Attendance: Cindy Gust-Jenson, Lynn Pace, Samantha
Slark, Katherine Lewis, Jennifer Bruno, Lehua Weaver, and Kory
Solorio.
The Closed Session adjourned at 6 : 23 p.m.
The Work Session meeting adjourned at 6 : 23 p.m.
COUNCIL CHAIR
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CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content pursuant to Utah Code §52-4-203 (2) (b) .
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
November 19, 2019 .
ks
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