Loading...
11/20/1990 - Minutes AIL PROC3a!DINGS OF THE CITY COUNCIL OF SALT LAKE CO, UTAH COMMITTEE OF THE WHOLE TUESDAY, NOVEMBER 20, 1990 The City Council of Salt Lake City, Utah met as Committee of the Whole on Tuesday, November 20, 1990, at 7:40 p.m. in Room 325, City Council Chambers, City County Building, 451 S. State. The following Council Members were present: Ronald Whitehead Alan Hardman Roselyn Kirk Nancy Pace Tom Godfrey Don Hale The following Council Member was absent: Wayne Horrocks Cindy Gust-Jenson, Executive Director of the Council, and Beverly Jones, Deputy Recorder, were present. Councilmember Chair Hardman presided at and Councilmember Kirk conducted the meeting. The meeting was called to order definitions from the current at 7:40 p.m. resolution. She said Section B was a listing of the policies the AGENDA ITEMS Council had discussed at their summer retreat which they wanted 1. RE: A briefing from the to have specifically included in Council Staff regarding Draft their policy statement. Labor Protocol and Labor Policies, which have been developed as a Ms. Pickney said the first result of the Council's summer policy was the Indicators of retreat discussion on this topic. Financial Condition. She said this was the policy the Council had DISCUSSION: Anne Pickney, talked about monitoring financial Council Policy/Budget Analyst, trends; those things which effect said she would go over the the economics outside the city and policies first. Councilmember internal factors such as the Hardman asked the Council if they revenues, expenditures, debts, and had a problem with the policies policies. Ms. Pickney said the being two separate documents. He policy was drafted to say that the said a meeting was held Council supported the Mayor's approximately two months ago with staff. the Attorney's and Human Resources and it seemed appropriate to Councilmember Hardman said separate the issues. the Council and Mayor had a separate retreat every year. The Ms. Pickney said the policies Council did not know what the city were the ones the Council wanted could afford in terms of a wage to express were current positions and benefits package. He said he from each year. She said the first wanted to see some kind of an paragraph defined what the policy index with a variety of numbers was, the second paragraph and figures. A formula to explained the purpose and determine if the city was in a objectives, and the third profit mode, just making it, or paragraph was a list of losing money. That way the Council 90-29 PROCINGS OF THE CITY COUNCIL OF SALT LAKE CI`T+'Y UTAH TUESDAY, NOVEMBER 20, 1990 could have some kind of gauge to job. He said we needed to look at determine what the City could the private sector, but we also reasonably afford. Ms. Pickney need to look at the indicators; said the word "indicators" was comparable governmental institu- used in the plural form because tions. there was a number of indicators which showed different trends for Ms. Pickney said in a public economic conditions surrounding entity you had to have a the city. She said there were a combination of indicators and the number of things the Council could city was moving in this direction. look at to indicate trends within She said if you look in the back the revenue; internal things which of the current budget document it were simply coming in or occurring showed different trends. within the city. Councilmember Hardman asked if the Council staff would be responsible Councilmember Pace said this for the preparation of the gave the Council better ideas of indicators or would we work in the odds. Councilmember Godfrey concept with the administration. said in the past, the Council had Ms. Pickney said it would have to listened to different departments be done in a group effort with the and heard what the Council could administration. Councilmember anticipate and what the shortfalls Hardman asked if the Council would were going to be. He said he hoped see anything in the next budget the indicators would tell the year even if the process was new. Council what other people were Ms. Pickney said the city was looking at and projections of already working toward these whether there was more or less indicators and she expected this money to work with. Councilmember to continue. Whitehead said a business took the revenues that came in and decided Mayor DePaulis said the city what they could afford to do. He did not have any process right said the city had never done this. now. The negotiations were handled He said when the Council started by the administration and all setting up figures they did not information was shared with the even know if the city could afford Council. He said Councilmember it. Hardman suggested the Council prepare the information of Councilmember Godfrey said it formulas, indicators, etc. He said was not right to apply things the he thought that was an businesses use to the city because administrative process. Council- in business they increased to member Hardman said if the Council cover additional costs. He said wanted indicators it should be the city had to provide services done. He said he was not even and decent salaries for the raising the issue of the Council employees without increasing being involved in it. He said he things every year. Councilmember just wanted someone to follow Whitehead said Salt Lake City had through. high taxes and was overpopulated. Councilmember Hardman said there Ms. Gust-Jenson asked the were taxpayers that had not Council if they were interested in received a pay increase for two or this policy. She said the three years and were working at administration was already doing a the same pay scale. Maybe they had lot of this. Councilmember Godfrey taken a drop in pay just to keep a said he wanted to see the 90-30 PROC DINGS OF THE CITY COUNCIL OF SALT LAKE CI I, UTAH TUESDAY, NOVEMBER 20, 1990 indicators presented at the budget be given at a certain time of the retreat. Councilmember Whitehead year. He said the city did not said the Council did not know what have the funds. they needed or how to gather it. Ms. Gust-Jenson said the Councilmember Hardman said administrative and Council staffs one of the indicators could be for could work together on this. the inflation trend. He said if Councilmember Hardman said maybe the Council could see that the part of the budget retreat in city was running into a high February should be to gather these inflation period, they would be indicators. Councilmember Hale aware of this as decisions were said last year the Council was made. kept up-to-date on where the city stood financially. He said the Ms. Pickney said Section D administration had given good was Fringe Benefits. She said the input which had kept the Council City Council supported the total abreast of what they could do and cost of all fringe benefits the parameters of what was including estimating Employee available to the city. Appreciation Day. This insured that a true and total competition Councilmember Hardman said in cost was considered in the the open meetings the Council negotiation process. She said it found out what the shortfalls was support for a concept. were, then they would go into the Councilmember Godfrey said we were Executive Session. We were asked not taking anything away, we were how much we wanted to give in the just putting costs where they form of raises. He wanted more belong. Ms. Pickney said the information to make a rational Council supported the concept of judgement and not have everything putting those costs in the presented to them at the last negotiation process. Councilmember minute. Hardman said it was important to know what the cost to the city Ms. Pickney asked if there would be. were any questions on Policy B; Length of Contracts. She said it Councilmember Kirk said some was just a statement for the employees did not have any support of concept. She said the benefits. Councilmember Whitehead Council supported the adoption of said the employees were getting multiyear contracts which remained less and less. He said when they in effect for more that one fiscal do get a small raise it went year. Councilmember Hardman said towards insurance. He said the city had not had more than insurance rates were sky two-year contracts. Mayor DePaulis rocketing. Councilmember Godfrey said the city had two three-year said insurance benefits cost the contracts. He said the problem city $300 per person per year. that existed with multiyear Councilmember Hale asked if the contracts was the administration employee's participation in the made a contract with the insurance program was 1/3% to expectations that the Council 2/3%. Mayor DePaulis said it was would fund them. Mayor DePaulis 1/4% and the city paid $76.24 per said you cannot commit funds person per year. He said it was a except on an annual basis. He said State program because the city did the expectations targeted a number not have their own. which was 5% and it was suppose to 90-31 PROCEEDINGS OF THE CITY COUNCIL OF SALT LAKE CITY UTAH TUESDAY, NOVEMBER 20, 1990 Ms. Pickney said Section E live in the city and how many do was the City Residents Incentive not. Payments This was incentive payment for city employees who Councilmember Kirk said some reside within the city. Roger statistics could be included on Cutler, City Attorney, said it had other cities which had required been researched and other cities residency if it had worked out. have an ordinance requiring Councilmember Godfrey wanted the residency to be a city employee. staff to come up with a proposal. He said the question the Council Councilmember Hale said more was concerned with was if the city information was needed, but felt did not require residency, could pay for performance was better they provide an incentive. Ms. than an incentive for living in Gust-Jenson said Mr. Cutler the city. He wanted further thought this incentive was information. Councilmember Pace preferable to requiring residency. said she was opposed to it because Councilmember Hale said it was the it would cost the city financially consensus of the Council that and in morale. She wanted to see there should be some incentives some sort of incentive for offered if the employee lived in everyone who lived in the city; a the city. He said he wondered if positive reason for locating in it was a good thing to be the city instead of the county. considered. She voted no. Councilmembers Whitehead and Hardman voted yes. Ms. Gust-Jenson said she Councilmember Hardman said the wanted a sense of whether the majority voted to get more Council was still interested in information. these policies. She said the staff would come back to the Council Councilmember Hardman asked with a revised draft. if there were any policy issues that had been overlooked. He said Councilmember Hardman asked the next discussion was protocol the Council if they wanted to take or procedural issues. a straw vote on further study for Section E. Ms. Gust-Jenson asked Ms. Pickney said these issues if the staff should work with the came from the discussion this Attorney's Office to come up with summer when the Council wanted to a proposal for the Council to separate a policy statement from a review. Councilmember Hardman protocol statement. She said a asked what additional information protocol statement was different was needed. Councilmember Godfrey because it required negotiation said the Council needed to look at and agreement with the Mayor. She a specific proposal and see if we said it tried to define a standard think it would work. Councilmember convention or way in which the Hardman asked if Councilmember Council and the Mayor Godfrey meant dollar amounts as a communicated. It had to be proposal. Councilmember Godfrey consistent with the resolutions or said he meant how the policy would ordinances in effect during the be implemented and wanted it to city's collective bargaining include the dollar amounts and the process. legal reaction. Councilmember Hardman said it should also She said the first paragraph include statistics; how many was a definition of what protocol employees working for the city meant, the second paragraph was 90-32 PROCEE NGS OF THE CITY COUNCIL OF SALT LAKE CIT , UTAH TUESDAY, NOVEMBER 20, 1990 the purpose and objective, which She said the second section was to improve the efficiency and was entitled Mutual Agreement. It effectiveness of the Council's was understood that the city's rule in the city's collective representatives had the authority bargaining process. Paragraph to agree to any combination of three was definitions picked up wages and benefits with the from the current resolution. She employee representatives. This was said section four was the protocol where we departed from the guideline. Councilmember Hardman standard procedure and the total asked Mayor DePaulis to join the cost associated with these wages Council since it was a joint and benefits. These had to be agreement between each of them. consistent with any projections of Ms. Gust-Jenson said the staff anticipated revenues which had made the draft and wanted to get been mutually agreed to during the the Council 's input. She said Mr. winter retreat. Cutler had drafted another policy. Councilmember Godfrey said he Councilmember Hardman said as thought he had made the the Council proceeded through the suggestion; rather than make the drafts they could have a general decision at that time, we would discussion on how both branches of talk about the benefit package the government felt about it. Ms. Council would be comfortable with Pickney said the first section after the winter retreat. He said talked about a Mayor/Council the problem was that the retreat retreat that happened sometime was not a good time for us. We after January 15th every year. The were not comfortable coming up Council met with the Mayor to be with a figure at that time. briefed on the projections of Councilmember Whitehead said the revenue. Mayor was still negotiating with the departments. Councilmember Ms. Pickney said the second Godfrey said the Mayor had some section was on the Submission, lead time. Evaluation, and Review of Proposals. She said this section Councilmember Hardman asked talked about the Mayor and his if there was a deadline when the chief negotiators proceeding with draft had to be submitted. Mr. their responsibilities which were Cutler said the deadline was outlined in the current January 15th, but the unions were resolution. Between January 15th often late and asked for six-day and April 1st, Executive Sessions extensions. Councilmember Hardman of the City Council were being said sometimes the proposals were scheduled at appropriate times not received until the end of during the collective bargaining January or the first part of process. This provided an February. Mayor DePaulis said it opportunity for the city's took a week or two to deal with negotiators and the Mayor to the contract itself. He said then appraise the Council on the as the revenue projections began proposals that were made through to solidify we were in a better certified employee organizations. position to sit down and talk Councilmember Hardman asked money. if the dates mentioned were included in the resolution. Ms. Councilmember Godfrey asked Pickney said they were. what was a practical time to decide on wages and benefits. He 90-33 PROCE INGS OF THE CITY COUNCIL OF SALT LAKE CI UTAH TUESDAY, NOVEMBER 20, 1990 said the retreat was not a said they needed a place where the practical time. Mr. Cutler said budget started and an there were other problems with understanding that you would need binding the Mayor so he can't to met periodically and exchange negotiate above what the Council negotiating strategy. He said as had agreed to. The Council may not you progress through the process, agree on something and that would the Mayor should be willing to tie the Mayor up so he couldn't give you financial information and negotiate. He felt it invaded the an update of where the ability of the Mayor to function negotiations were going. executively. He said he had tried Councilmember Whitehead said he to address that in his draft. thought the city started too early on budget. He said numbers change Councilmember Godfrey said and the Council could not because the Mayor needed some flexibility they had already given their to negotiate but the Council had figures. to agree on the parameters because ultimately we have to approve Councilmember Hardman said those contracts. Mr. Cutler said maybe there ought to be a period the Mayor still had to have the after "which had been mutually right to present something the agreed to" and not say during the Council did not agree with. Mr. Mayor/Council winter budget Cutler said he saw the Council retreat. He said they all felt getting more actively involved in that was too early to do anything. the policy items. For example, you He said the Mayor could only sign want certain things reflected in in the parameters given to him by the contract. This would be a time the Council. Councilmember Godfrey to talk about economics and said each year the Mayor asked the strategy; maybe a two-year Council at the budget retreat to contract, five-year contract give him some parameters in which except with a reopener for salary, to negotiate. Mr. Cutler said he pay for incentive, an incentive agreed with the language that said for people who live in the city, the Mayor could only have etc. He said things you might want authority within the confines of the Mayor to request in his packet the mutual agreement. that might have economic impact. Mr. Cutler said if the He said he saw the February Council turned pro labor and said meeting as a time to start mapping they wanted to give a large out negotiating strategy and increase and the Mayor was running giving the Mayor some parameters on a fiscal conservative program and guidelines as to where you and said no, he was only giving 5% wanted to see these things go. He and the Council wanted to give said it was an ongoing evolving 10%, the Mayor may bring the process. You would have to meet budget to the Council recommending periodically as things mature and 5%. The Mayor would say to the crisis developed. He said it was Council if you want to go more in both of their interests that than 5% then you would have to they reach some kind of consensus. raise taxes. Councilmember Pace asked where all of this would Councilmember Whitehead asked stop. If the Council finally what would be a better time to passed something and the Mayor discuss the budget instead of at vetoed it. Mr. Cutler said if you the , winter retreat. Mr. Cutler get a clash of the respective 90-34 PROCE INGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH TUESDAY, NOVEMBER 20, 1990 roles, the power appeared to be together. He said one of the with the Council. The Mayor may dilemmas was how do we set these say the Council recommended parameters to give the Mayor some nothing and give 10%. direction. The other dilemma was in the last session last year when He said the Mayor had the the Mayor came to us and wanted to right to recommend a compensation go beyond the parameters the package as the chief executive Council had set. The Council said negotiator. He would present it to no and the Mayor ended up going the Council to approve or reject. beyond the parameters and then He said the Council rejected it. came back to us. This was an impasse and the Council would adopt the Councilmember Godfrey said compensation plan by ordinance. He they already had the contracts and said they had that power. He said the Council was put in a bind. He not to set individual salaries but said if it was a mutually agreed to set policy and compensation type of thing then we need to work plan in broad terms and together because it was the appropriate the money in the Council who was put in a bind the budget to fund this and no more. last time. Mayor DePaulis said he He said the Mayor's response at had to have the right to go beyond that point was to disagree with the parameters. Councilmember the policy and veto it. Godfrey said when the Mayor had to go beyond the parameters set by He said the Council had the the Council, he owed it to the votes to overcome this and if 2/3 Council to come back before he of the majority voted for it, it presented it. He said pressure had became city policy. He said this been put on the Council. It had needed to be preserved. He said in already been put on the table. this protocol his objective would be to avoid that. He said you meet Mayor DePaulis said there had and confer in February, the Mayor been a misunderstanding. tells the Council where he wanted Councilmember Godfrey said he had to go with negotiations, and the put something on the table and it Council would give the Mayor their had not been discussed. He said objectives. Then you meet again in the next thing the Council knew March. He said the whole process was there were contracts with all was to compromise. of the people. The Council had to approve them because it was He said there had not been a already on the table. problem since 1980 when someone wanted to look good for political Councilmember Hardman said we purposes. Councilmember Whitehead were trying to define a process said the potential was there. Mr. whatever it might be. He said the Cutler said he was speaking Council had some problems with the historically from 1980 when the process last year. He said the Council was created. He felt the Council was not saying the Mayor Council and Mayor had always had should not have the right to global views on what was in the disagree or go beyond what the best interest of the city. He said Council agreed to. He said at the no one had tried to play politics meeting if the Mayor just didn't in this time frame. Councilmember like the Council ' s decision then Godfrey said they wanted to make the Mayor should declare that he sure it was mutual working was not comfortable with it and 90-35 PROCE INGS OF THE CITY COUNCIL OF SALT LAKE CIO UTAH TUESDAY, NOVEMBER 20, 1990 was going to negotiate for a thought there were other problems higher or different wage package. on the separation of power. She He said the Council did not want asked if the problem was in 2B. to limit the Mayor, but the Mr. Cutler said it was. He said Council ought to be aware of his separation of power was the issue. feelings. Mr. Cutler said if the He said he hadn't read the draft Mayor felt he could not live recently but there were a number within the guidelines of the of other concerns. He said the Council then he should tell the definitions did not add anything Council and the bargaining unit as to the agreement on procedural well. He said at least the protocol. bargaining unit would know that they were on notice and it may not He said the draft was be approved. prepared from the staff' s point of view and he had something Councilmember Godfrey said different in mind when he was at the one thing they were trying to the Council retreat. He said this avoid was the Mayor speaking for was not to say that one draft was the Council. Mr. Cutler said he better than the other. He said he realized it was playing the put down on paper what he had in Council against the Mayor. He said mind as far as procedural on the other hand it gave the protocol; how the Council and the Council the chance to deny it Mayor would interact and the time because the bargaining unit had frame, and what the objective was. not been misled into thinking the Councilmember Hardman said if we Council approved it when they did were to revise Paragraph B on not. Councilmember Kirk said it Mutual Agreement, to read "it was gave the Mayor the alternative of understood that the City' s going beyond the Council. Mayor representatives had the authority DePaulis said he did not intend to to agree to any benefits with the mislead anybody. He said he made a employee representatives which was mistake, but his intention was to consistent with projections with work with the Council every step anticipated revenues which had of the way. He said by working been mutually agreed to, however; closely together it was hard to if the Mayor deemed it necessary separate the roles. to renegotiate to amounts beyond that it would be nice to notify Councilmember Hardman said the Council. " Councilmember the Council felt blindsighted. He Godfrey said Mr. Cutler' s language said he could appreciate the made reference to tentative Mayor' s position to go beyond that commitment the Council had made. of the Council. Mayor DePaulis Mayor DePaulis said we needed to said he had read Mr. Cutler's keep this process going to track draft and what it achieved was together until you got down to a what the Council recommended. It point where numbers were clearer. also kept the separation of powers separate, but allowed them to 2. RE: A briefing from the mutually get together and track City Attorney's Office regarding each other. He said he wanted to Collective Bargaining Protocol. give the Council all the information but that it had to be DISCUSSION: Mr. Cutler said prepared. Ms. Gust-Jenson asked there were three or four Mr. Cutler with the exception of objectives that the Council had. being in mutual agreement if he These were ( 1) the Council felt 90-36 PROCE INGS OF THE CITY COUNCIL OF SALT LAKE CIO UTAH TUESDAY, NOVEMBER 20, 1990 bushwhacked at the last minute. negotiation parties that there was You had made commitments and the no more money and they had to sell Mayor hadn't negotiated them. The the ideas to the council. Mayor felt he had to go beyond to get an agreement. (2) Separation He said the issue about of Power. (3) The meeting continuing negotiations was in schedule. The Council was paragraph three. The Mayor would frustrated by not getting adequate give you a cost estimate, what the information when it was needed. package was, and if it was (4) The Council wanted the power exceeding the offer. He would also to have this done in a certain tell the Council what the cost was time frame so the budget could be and then the Council could set and they weren't caught at the evaluate the package. last minute making adjustments. He said paragraph four talked He said the first concern was about Periodic Negotiations. The the Council had felt bushwhacked concept here was that the Council at the last minute. He said he had or the Mayor should be able to addressed this in the first call periodic briefings that had paragraph of his draft; the been agreed to. As negotiations Council and Mayor meet in February progressed, meetings would be held and scoped out where everyone more often. The Mayor should give stood to get some tentative the Council assurance that he commitments. Everyone should have would keep them posted and they an opportunity for some input on had to make themselves available how they wanted the labor on short notice; whether by negotiations to go. The Second telephone, conference calls, etc. issue about commitments and He said this would be in separation of power was in everybody's interest including paragraph two; Negotiations Within promotion of labor piece with the Joint Understandings; he said he unions for everyone to be in made a very strong statement about touch. separation of power. He said the idea we were talking about would Mr. Cutler said it was not fit in this area. He said if the fair for the Mayor to get ahead of Mayor was going to negotiate the Council. You may not support outside of the parameters set by it at some point. He said the last the Council he had a duty to ( 1 ) date to discuss the issue could be report to the Council so they were May 20th. He said you may need to on notice and (2) he had work with this date but at some responsibility to place the Unions point you want a firm negotiation on notice in writing that the number. He said they would not be Mayor was exceeding the able to stay with the numbers preliminary authority of the because of the forces and flow of Council. the negotiations. He said the Council could say we want He said that had a down side negotiations over by the first of that needed to be measured. It June. If the Mayor couldn't could be a political advantage. He deliver the package by then, the said the present Councilmembers Council had the right to accept and Mayor had a lot of trust in the package by ordinance and each other. Mr. Cutler said that negotiations were over. He said would give the mayor a weapon as that was already in the Collective well., He could tell the Bargaining Resolution and the 90-37 PROCE INGS OF THE CITY COUNCIL OF SALT LAKE CITY, UTAH TUESDAY, NOVEMBER 20, 1990 Mayor was in the process of had to depart on two different getting the Council a new levels, everyone was aware of it. ordinance which they may or may He said he agreed with that. He not agree with. Mr. Cutler said it said he tried to recommend had a new impasse resolution something that was in the public mechanism in it. He said the interest; for safety, for Council should have this in two or employees, and the budget. three weeks. You can negotiate those days, all we lack now was Councilmember Whitehead said the political will to enforce the the Council had discussed some dates. It would impasse at this very major issues but there was date and if we don't have it, then never time to discuss them; for the Council would adopt an example, additional revenue ordinance. sources. Councilmember Kirk said she had the same concerns. He said paragraph five gave the Council option. The Council Councilmember Godfrey said if said if we don't have authority, you look back on the budgets we have the right to negotiate nothing had changed. Last year the behind your back. If you reach an Council made some major decisions agreement and we don't accept it, as a council; for example, the we're going to set this thing by garbage fees and the property tax ordinance and it would be done by increase. We increased a number of a certain date. fees last year to keep the city afloat. We made a number of policy Councilmember Hardman asked decisions as a Council; we if there were any suggestions. He continued to give the residents of asked which format the Council Salt Lake City the services to preferred. The Council liked Mr. some degree. He said those were Cutler's contract form. pretty important decisions. Councilmember Hardman suggested Councilmember Whitehead said these the Council have one more decisions were made at the last discussion. The staff would minute. Councilmember Hardman said prepare the information on the Councilmember Whitehead' s concern incentive in the city for the was that some people recognized guidelines and we' ll bring back the need to hire police officers, another protocol draft and make but weren't comfortable raising sure we were comfortable with it property taxes. More time should from the Council 's side of the have been spent looking for table. alternate options. Mayor Depaulis said he was Ms. Gust-Jenson said at the agreeable to working in the end of the budget year last year Council format because every time the Council gave some orders. we do the budget we should be After the first meeting we had a doing better. Councilmember Kirk sense of where the big policy said we had all these meetings and issues were and what needed our we go through all of this and at attention. She said she thought some point you may have to go they were supposed to tentatively against the Council. Mayor schedule every department to DePaulis said we needed to think discuss the budget, but on the this through. He said this was night after the budget was some of the strategy which could presented, the Council staff would be done in the discussions. If we recommend to you where the policy 90-38 PROCIRINGS OF THE CITY COUNCIL OF SALT LAKE CI , UTAH TUESDAY, NOVEMBER 20, 1990 issues were and where the Council Philippines. He said the book should spend their time. The weighed thirty pounds and the Council could agree, but request presentation process to present that items be added or deleted. all the books would take the next The Council Members felt that was two to three months. Councilmember a good idea. Godfrey asked if there was a deadline for presenting the books. 3. RE: A briefing on the Mr. Gallivan said the only Olympic Bid Book. deadline was getting the ten copies to the IOC. He said the DISCUSSION: Michael D. staff went through the book and Gallivan, said he was volunteer made sure it covered all the areas Vice President of the Bid required and then after ten days Committee and was in charge of the IOC gave the Olympic Committee presentations and public permission to disseminate the information. He said Robyn Wagge books to everyone else. was a full time staff member of the Olympic Committee who's Mr. Gallivan said the IOC assignment was public information checked the books to make sure the and presentations. He said the city conformed to all of the Committee had been getting the committee' s requirements. He said books off the press one at a time a personal letter addressed to to fulfill the obligations we had each of the IOC members was sent with the international bid. He with the presentation. He said the said there were two versions of case for the books was hand the book; a leather bound sculptured and made with products executive edition that was being of our community and State and the sent to the International Olympic committee hoped the books Committee ( IOC) and a cloth bound represented the quality of the bid version that went to the Sports that Salt Lake City was putting Federations and to fill the local forth. needs. Councilmember Hardman asked He said they had to have ten if the books were in any other copies of the cloth bound book language. Ms. Wagge said English delivered to the offices of IOC by and French were the two official November 1st. He said, in languages but some had been done addition, the Committee took one in Spanish. Mr. Gallivan said the leather bound book to present to book was wrapped in Utah saddle the President of the IOC. He said leather. He said no markings were since that time, the Committee has put on the outside of the case produced one more leather bound because some of books previously copy to present to First Security received by the IOC members had Cooperation and the George and little markings on them and the Delores Eckles Foundation because Committee felt uncomfortable of the major financial commitment carrying them because of the they had made. Mr. Gallivan said implied endorsements. He said an additional ten leather bound inside the case was the Salt Lake copies had been sent to Mexico for City logo. He said within the the Paso Meeting. handcrafted oak case the Committee had tried to use the Olympic He said this was the twelfth symbols as much as possible. Mr. copy of the executive book. He Gallivan said within the case were said this copy was bound for the the two volumes of the bid book: 90-39 PROCINGS OF THE CITY COUNCIL OF SALT LAKE CI*, UTAH TUESDAY, NOVEMBER 20, 1990 Volume One being the narrative taken two years to publish but it story of Salt Lake City's bid and only took 5 1/2 months. Volume Two was the technical Councilmember Pace asked about the information. Indian theme. Mr. Gallivan said it was mostly old west and pioneer He said each book was bound heritage. in raw buckskin with the barbed wire marks still showing. He said The meeting adjourned at 9: 50 inside the executive editions the p.m. fly leaf that wrapped the book was handmade paper and smelled of pine needles. He said the committee had tried to give an old world feel of (14A- 41Aaktip.,- quality and excellence to the Council Chair books. He said the books had been built on old roots and the Old West. He said the books told about the art, culture and scenic beauty of Salt Lake City, the surrounding it order community, and the State. Councilmember Kirk asked how many photographs were taken for the books. Mr. Gallivan said there had been approximately 250,000 photographs taken. Councilmember Hale asked if all the pictures in the book were identified. Mr. Gallivan said they were not. He said there was a whole section on children. He said the committee was having binding problems with the cloth bound books. He said there would be approximately 100 cloth bound books remaining and these would be sold for $1000 a piece. He said volumes would be put in all university libraries and on display in the City County Building for people to see and read. Mr. Gallivan said they talked about the city, cultures, and the New Frontier. He said it also included short quotes. He said the artist developed a unique style. Councilmember Hardman asked if the other cities did a double volume. Mr. Gallivan said it seemed to be th , ;format that was adopted. Ms. Wagge said the book should have 90-40