10/15/2019 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, OCTOBER 15, 2019
The City Council met in Work Session on Tuesday October 15, 2019,
in Room 326, Committee Room, City County Building, 451 South State
Street.
In Attendance: Council Members Andrew Johnston, Amy Fowler, Chris
Wharton, Erin Mendenhall, Charlie Luke, and Analia Valdemoros .
Absent: Councilmember James Rogers
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Executive Deputy Director; David
Litvack, Mayor' s Deputy Chief of Staff; Lynn Pace, Acting City
Attorney; Lehua Weaver, Council Associate Deputy Director; Curtis
Preece, Courts Administrator; Jaysen Oldroyd, Senior City
Attorney; Mary Beth Thompson, Finance Director; John Vuyk, Budget
Director; Benjamin Luedtke, Council Policy Analyst; Sylvia
Richards, Council Policy Analyst; Russell Weeks, Council Senior
Advisor; Samuel Owen, Council Constituent Liaison and Policy
Analyst; Jesse Stewart, Public Utilities Deputy Director; Lisa
Tarufelli, Public Utilities Finance Administrator; Mike Brown,
Police Chief; Jonathan Larsen, Transportation Director; Bill
Wyatt, Airport Executive Director; Brian Butler, Airport Finance
Director; Brady Fredrickson, Airport Planning and Environmental
Director; Mike Williams, Airport TRP Program Director; Kevin
Robbins, Airport Engineering Director; William Becker,
Transportation Planner, Braley Bullard, Community and
Neighborhoods Civil Engagement Program Specialist; Katherine
Lewis, Senior City Attorney; Samantha Slark, Senior City Attorney;
Rusty McMicken, Fire Deputy Chief; Paul Paulsen, Fire Marshall;
and Kory Solorio, Assistant City Recorder.
Councilmember Luke presided at and conducted the meeting.
The meeting was called to order at 2 : 06 p.m.
AGENDA ITEMS
#1 . 2:07:08 PM BRIEFING REGARDING A RESOLUTION REQUESTING THE
RECERTIFICATION OF THE JUSTICE COURT OF SALT LAKE CITY. Justice
Courts must be recertified every four years by the Utah Judicial
Council . View Attachments
Sylvia Richards, Curtis Preece, and Jaysen Oldroyd briefed
the Council with attachments . Discussion was held regarding
changes to the Court security plan.
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#2 . 2:09:49PM CONSIDER ADOPTING AN ORDINANCE THAT WOULD CREATE
A FIRE CODE BOARD OF APPEALS. The Board would hear appeals from
decisions rendered by the City's Fire Prevention Bureau. View
Attachments
Russell Weeks, Paul Paulsen, Rusty McMicken, and Jaysen
Oldroyd briefed the Council with attachments . Discussion was held
regarding how the process of opening a business/building would be
impacted with/without a Board, Board selection/specific
qualifications, appeals timeline process with/without a Board,
business owner/developer potential to be a Board Member, how the
Board of Appeals would differ from other Boards in the City
(compensation) , and how interplay (overlap) between the Fire and
Building Codes would work.
Councilmember Luke said tentative action was scheduled for
November 12, 2019 .
Council Members requested the following items from Staff:
• Explore having the Appeals Process included in the ordinance
and having the process line-up with other city appeals
processes .
• Work with Staff to address concerns about having a
developer/business owner involved in the appeals process .
#3. Item pulled. BRIEFING REGARDING A PROPOSAL TO PARTIALLY
VACATE A PORTION OF 14TH AVENUE ADJACENT TO A PROPERTY LOCATED AT
538 EAST 14TH AVENUE. The purpose of the partial vacation is to
reconcile the location of fencing and landscaping within the park
strip. The partial vacation will not impact vehicular traffic or
pedestrian access to the street or sidewalk. Petition No.
PLNPCM2018-00561 . View Attachments
#4 . 2:34:26 PM BRIEFING REGARDING THE SECOND AMENDMENT TO SALT
LAKE CITY' S BUDGET FOR THE FISCAL YEAR 2019-20 . Budget amendments
happen several times each year to reflect adjustments to the City's
budgets, including proposed project additions and modifications.
The proposed amendment includes funding for maintenance of
existing art in the City and a study to learn more about
maintaining that art collection, funding police overtime for
patrols in City parks, and a roundabout at 2000 East Parleys Canyon
Boulevard to improve traffic flow and safety, among other changes.
(Budget Amendment No. 2) View Attachments
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Benjamin Luedtke, Mary Beth Thompson, John Vuyk, David
Litvack, and Mike Brown briefed the Council with attachments .
A Straw Poll was conducted to support the Administration
posting early hire advertising for the Streets Division Director
with the understanding that an update to the Compensation Plan
would soon be transmitted. Council Members Johnston, Wharton,
Valdemoros, and Luke were in favor. Councilmember Mendenhall did
not vote (absent during the conversation) . Council Members Fowler
and Rogers were absent.
Discussion was held regarding merit employees (Trails and
Natural Lands, Urban Forestry, and Gallivan Division Directors)
becoming appointed positions in the future, follow-up
conversations with Salt Lake County/service providers who would
have received funding for homeless services (Operation Diversion,
Volunteers of America (VOA) , City parks clean-up) to confirm if
they were able to expand their services (funds having been
applied) , Grant processing/donations, how additional Police
overtime funding (hot-spot areas) was most effective with other
resources, how a hot-spot was defined (the process) , requesting
Police presence in a particular neighborhood, Police Department
overtime capacity, how requested Police overtime funding related
to the upcoming Park Ranger Program, how to ensure geographical
considerations for Police presence were put into place, how the
Police Department would decide which parks would receive
additional officer patrols, locking bathrooms in Parks, how
effectiveness was defined, Capital Improvement Program and Impact
Fee Administrator Full Time Employee (FTE) requested funding,
transition expenses related to elected official transitions
(current election cycle) , and sufficient funding for a Mayoral
portrait.
Council Members requested the following items from Staff:
• Verify if merit employees (Trails and Natural Lands, Urban
Forestry, and Gallivan Division Directors) would become
appointed positions in the future.
• Item A-1 : Landfill Monitoring
° Provide an update on Landfill monitoring/contractual
obligations (particularly Request for Proposal (RFP) ,
timeline, solicitation, results/feedback) .
• Item A-3 : Community & Neighborhoods Department (CAN)
Director and Part Time Employees
° Provide answers to : 1) Determine if CAN elevated work load
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was temporary or represented an ongoing level of service
increase that would create additional ongoing staffing
needs . 2) Provide information about specific tasks part-
time Staff were needed for and whether other vacancies were
contributing to the issue.
• Item A-5 : Percent for Art Rescope for Maintenance - Arts
Council
o Hold a follow up policy discussion once the Art Maintenance
Study results were available
• Item A-9: City County Building Camera Upgrades
o Hold a closed session with the Administration to discuss
camera upgrades (City County Building) in detail and how
the project fits into the security systems .
• Item A-10 : Police Overtime
o Report back regarding Police overtime capacity.
o Provide calculation/cost for two Police Department FTEs to
provide overtime in City parks .
o Verify if the Police Department was starting out with less
overtime funding than usual (Operation Rio Grande, United
Nations Conference) and if the overtime budget (four months
into the year) was typical or less than usual .
o Provide parks data/reports on Police calls for service from
CompStat (police management software) . Hold a potential
discussion on geographical versus the numbers from
CompStat.
o Provide a list of parks needing to be locked-up at night.
o Provide information on what it would take to address
policing needs in the City (communities) .
o Provide definitions for `hot-spot' and `effectiveness'
(related to policing strategies) .
o Provide what the capacity would be to come up with a better
defined hot-spot plan.
• Item A-12 : Capital Improvement Program (CIP) and Impact Fee
Administrator
o Provide information on how the new FTE fits into the CIP
team, if the position was an increase to the size of the
team, and would some CIP and/or impact fee projects move
forward sooner (if additional months of funding were
provided) .
o Provide a job description for the Impact Fee Administrator.
o Verify if a previously (Council Staff) added position to
Housing and Neighborhood Development (HAND) , Division of
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Community and Neighborhoods (CAN) was currently fulfilling
the function of Master Plan/CIP Projects Plan Coordinator.
• Item D-2 : Home Investment Partnerships Program Income
° Provide information on applications in the pipeline to use
this funding.
° Provide the pros and cons of including this anticipated
program income as part of the Department of Housing (HUD)
Federal Grants awards in March and April 2020 .
Councilmember Luke asked that the information requested for
Items A-10 (Police Overtime) and A-12 (Capital Improvement Program
and Impact Fee Administrator) be submitted in time for an
additional briefing at the November 12, 2019 work session meeting.
Councilmember Fowler joined the meeting at 2 : 44 p .m.
#5. 3:55:52PM BRIEFING REGARDING THE THIRD AMENDMENT TO SALT
LAKE CITY' S BUDGET FOR THE FISCAL YEAR 2019-20 BUDGET. Budget
amendments happen several times each year to reflect adjustments
to the City's budgets, including proposed project additions and
modifications. The proposed amendment includes funding for the
Airport Redevelopment Program that reflects necessary scope
changes to the project to accommodate passenger growth, among other
changes. (Budget Amendment No. 3) View Attachments
Benjamin Luedtke, Bill Wyatt, Brian Butler, Kevin Robbins,
Mary Beth Thompson, and John Vuyk briefed the Council with
attachments . Discussion was held regarding explanation of a
sterile corridor, Customs/Immigration area, implementation of free
menstrual hygiene products, North Concourse Phase III
funding/construction, current infrastructure reaching capacity,
and additional phasing (after Phase III) .
4:28:30 PM Mr. Luedtke reviewed a Council added item to the
budget amendment. He said it was a request for an update to the
North West and North Pointe Small Area Plan (originally done in
2000) which included land in Salt Lake City as well as
unincorporated Salt Lake County. Discussion was held regarding
clarification if this was the area under review for potential
annexation by North Salt Lake City (voted down by the Salt Lake
City Council) , if the update was limited to only that portion of
area, and a mapped area review.
A Straw Poll was conducted to support having the City fund
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the requested update to the North West and North Pointe Small Area
Plan. All Council Members were in favor, except Councilmember
Rogers who was absent.
#6 . 4:32:52 PM BRIEFING REGARDING THE DEPARTMENT OF AIRPORTS'
EFFORTS PERTAINING TO SUSTAINABILITY AND ENVIRONMENTAL
SENSITIVITIES, INCLUDING HOW FUTURE DEVELOPMENT AT SALT LAKE CITY
INTERNATIONAL AIRPORT MIGHT AFFECT THE AIRPORT FLIGHT PATH
PROTECTION OVERLAY DISTRICT. View Attachments
Benjamin Luedtke, Bill Wyatt, Mike Williams, and Brady
Fredricksen, briefed the Council with attachments . Discussion was
held regarding how construction waste was being reused, Airport
fleet, current vehicle emissions, number of Airport employees,
future emissions with Airport growth, largest emission
contributors, modeling with Utah Transit Authority (UTA) about the
potential of expanding hours of service at the Airport (for
employees) , Airport employee transit passes, projected
lighting/seasonal effect to the Canyon (Meeter Greeter Area and
Security Checkpoint) and Plaza areas, Phase III/expansion expected
completion date, and new Parking Garage/current Parking Garage
demolition timelines .
#7 . 2:29:44 PM BRIEFING REGARDING A PROPOSAL THAT WOULD AMEND
THE CITY' S CONSOLIDATED FEE SCHEDULE TO REDUCE THE RATES FOR "CLASS
7" CUSTOMERS OF THE SEWER UTILITY. Higher rates are assessed for
this category because of the treatment cost on what Class 7
customers discharge into the City's sanitary sewer. View
Attachments
Samuel Owen, Lisa Tarufelli, and Jessie Stewart briefed the
Council with attachments . Discussion was held regarding preventing
an accidental 90o increase from happening again (Class 7 Sewer
Rate) .
Councilmember Luke said a public hearing was scheduled for
November 12, 2019 with tentative action on November 19, 2019 .
Council Members requested the following item from Staff:
• Establish a process (going forward) for Staff reporting/work
(leading up to Council approval) to ensure details on these
kind of increases were exactly what was to be charged.
#8 . TENTATIVE BREAK
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#9. 5:27:52 PM UPDATE ON THE COMMUNITY OUTREACH PHASE FOR THE
RECONSTRUCTION OF 300 WEST FROM 500 SOUTH TO 2100 SOUTH. The
project is scheduled to occur in 2021 and 2022, and is funded by
the Funding Our Future Streets Bond. View Attachments
William Becker, Jonathan Larsen, and Braley Bullard briefed
the Council with attachments . Discussion was held regarding
potential development opportunities, Technology Think
Tank/business workshops vision, fiber/conduit, conversation with
University of Utah regarding the 5G Network, cross-section
connections to 300 West, and ability/requirements to maintain the
Americans with Disabilities Act (ADA) accessibility through-out
construction so people could reach the Homeless Resource Center
(HRC) .
Council Members requested the following items from Staff:
• Reach out to the University of Utah to see if they intended
to explore tech opportunities for smart building connectivity
with this massive reconstruction of a roadway.
• Prioritize and provide updates through construction on the
ability to maintain continuous ADA access to the HRC.
#10 . 5:49:03 PM REVIEW THE ADMINISTRATION' S REPORT ON BIDS THE
CITY HAS RECEIVED FOR BUILDING IMPROVEMENT AND PUBLIC WORKS
PROJECTS IN 2017 AND 2018. The report provides a review of the
bids, over a certain amount, from contractors or subcontractors
that provide qualified insurance to their employees. View
Attachments
Councilmember Luke requested to reschedule this item when the
Administration was available/ready with an update.
#11 . Item pulled. BRIEFING REGARDING A PROPOSAL TO REINSTATE
A CITY TRAFFIC CALMING PROGRAM AS A "LIVABLE STREETS" PROGRAM.
During the annual budget process for Fiscal Year 2019-20, the
Council allocated funding for the City's traffic calming efforts
and asked that the Administration develop recommendations for how
to utilize the funds and identify any additional resources needed
to improve traffic calming efforts. The overarching goal for the
program would be to improve the overall safety, livability and
attractiveness of neighborhood streets. View Attachments
#12 . Item pulled. BRIEFING REGARDING AN ORDINANCE THAT WOULD
MEMORIALIZE A LIST OF REPORTING REQUIREMENTS INCLUDING UPDATES OR
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REPORTS THE COUNCIL HAS REQUESTED FROM THE ADMINISTRATION, ITEMS
THE COUNCIL IS ENTITLED TO RECEIVE BASED ON STATE OR CITY CODE, OR
INFORMATION ITEMS THAT ARE ROUTINELY SHARED, RELATING TO THE
COMMUNITY DEVELOPMENT DEPARTMENT AND OTHER DEPARTMENTS THAT CREATE
MASTER PLANS. The goal of gathering all the reporting information
into one easy-to-reference location is to enhance transparency and
add clarity to the process of sharing information needed by the
Council to fulfill its role.
#13 . 5:50:55PM INTERVIEW CAROL OSBORN PRIOR TO CONSIDERING HER
APPOINTMENT TO THE LIBRARY BOARD FOR A TERM ENDING JULY 30 , 2022,
STARTING FROM THE DATE OF CITY COUNCIL ADVICE AND CONSENT. View
Attachments
Councilmember Luke said Ms . Osborn' s name was on the Consent
Agenda for formal consideration.
#14 . 5:54:07PM INTERVIEW STEVE BARTH PRIOR TO CONSIDERING HIS
APPOINTMENT TO THE ARTS COUNCIL BOARD FOR A TERM ENDING OCTOBER
15 , 2022 . View Attachments
Councilmember Luke said Mr. Barth' s name was on the Consent
Agenda for formal consideration .
#15 . 5:57:14 PM INTERVIEW SUSAN KOLES RICKMAN PRIOR TO
CONSIDERING HER APPOINTMENT TO THE ARTS COUNCIL BOARD FOR A TERM
ENDING OCTOBER 15 , 2022 . View Attachments
Councilmember Luke said Ms . Rickman' s name was on the Consent
Agenda for formal consideration.
STANDING ITEMS
#16 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF
COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give
feedback or Staff direction on any item related to City Council
business, including but not limited to:
• Artificial Turf Text Amendment; and
• Scheduling Items .
Item not held.
#17 . REPORT OF THE CHAIR AND VICE CHAIR
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Item not held.
#18 . 6:00:38PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION,
IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE .
Councilmember Wharton moved and Councilmember Johnston
seconded to enter into Closed Session to discuss pending or
reasonably imminent litigation pursuant to Utah Code §52-4-205 (1)
(c) ; Utah Open and Public Meetings Law. A roll call vote was taken.
Council Members Johnston, Mendenhall, Fowler, Wharton, Valdemoros,
and Luke voted aye. See File M 19-1 for Sworn Statements .
In Attendance: Council Members Johnston, Mendenhall, Fowler, Luke,
Valdemoros, and Wharton.
Absent: Councilmember Rogers
Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, David
Litvack, Katherine Lewis, Lynn Pace, Samantha Slark, Lehua Weaver,
and Kory Solorio.
The Closed Session adjourned at 6 : 37 p .m.
The Work Session meeting adjourned at 6 : 37 p .m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content pursuant to Utah Code §52-4-203 (2) (b) .
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
October 15, 2019 .
ks
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