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10/02/2018 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 The City Council met in Work Session on Tuesday, October 2, 2018, in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Erin Mendenhall, Derek Kitchen, Chris Wharton, James Rogers, Charlie Luke, Andrew Johnston, and Amy Fowler. Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Nick Tarbet, Council Senior Public Policy Analyst; Sam Owens, Council Budget/Policy Analyst; Mary Beth Thompson, Finance Director; John Vuyk, Budget Manager; Benjamin Luedtke, Council Public Policy Analyst; Lewis Kogan, Trails and Natural Lands Division Director; Laura Briefer, Public Utilities Director, Lisa Shaffer, Public Services Director; Mike Reberg, Community and Neighborhoods Director; Dawn Wagner, Deputy City Engineer; Sarah Javoronok, Senior Planner; Molly Robinson, Planning Manager; Doug Dansie, Senior Planner; Allison Rowland, Council Policy/Budget Analyst; Kristin Riker, Public Lands Deputy Director; Melissa Jensen, Housing and Neighborhood Development Director; and Kory Solorio, Assistant City Recorder. Guests in Attendance: Rick Giardina, Raftelis Financial Consultants Executive Vice President. Councilmember Mendenhall presided at and conducted the meeting. The meeting was called to order at 2 : 07 p .m. AGENDA ITEMS #1 . WRITTEN BRIEFING REGARDING A REQUEST FROM A PROPERTY OWNER WHO PLANS TO DEVELOP PROPERTY AT APPROXIMATELY 545 AND 555 WEST 500 NORTH. In 2012, the property owner requested and was granted a rezone of the properties on condition that the adjacent private street (Tuttle Court) was dedicated to the City. The property owner was now requesting that the condition be removed. The City had previously granted the property owner three extensions to satisfy the conditions of the ordinance due to difficulties the property owner had experienced in obtaining financing to move forward with the project. Petitioner: Marie Ginman, Petition No. PLNPCM2011-00203. View Attachments 18 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 Written briefing only. #2 . 3:51:53PM BRIEFING REAGARDING A PROPOSED ORDINANCE THAT WOULD REZONE THE PROPERTY LOCATED AT APPROXIMATELY 1332 AND 1334 EAST 500 SOUTH TO ALLOW FOR A FUTURE RESIDENTIAL USE WITH A COMMERCIAL COMPONENT. The site was currently zoned RMF-75 (High Density Multi-Family Residential District) , but the small size of the site and the existing development standards essentially limit development to a single-family home. The proposed rezoning to R-MU-45 (Residential/Mixed Use Residential District) would allow for development that was consistent with the Central Community Master Plan. Petitioner: D3cade Homes, Petition No. PLNPCM2018-00256. View Attachments Sarah Javoronok, Nick Tarbet, and Molly Robinson briefed the Council with attachments . Ms . Javoronok provided details of the proposed rezone . Discussion followed regarding potential impacts to the Friendship Manor. Councilmember Mendenhall stated she was supportive of the proposed rezone. She said a public hearing would be held November 13, 2018 with tentative action on November 27, 2018 . #3. 3:38:12PM BRIEFING REGARDING AN ORDINANCE THAT WOULD REZONE THE PROPERTY LOCATED AT APPROXIMATELY 1230 WEST 200 SOUTH FROM M-1 LIGHT MANUFACTURING TO TSA-UN-T URBAN NEIGHBORHOOD STATION. The site was the location of a former steel fabrication facility located immediately west of the Jordan River on 200 South. The properties contain approximately 15. 36 acres. There was no development proposal at this time. Petitioner: MS Operating Company. LLC, Petition No. PL PCM2018-00163. View Attachments Doug Dansie and Nick Tarbet briefed the Council with attachments . Mr. Dansie provided details of the proposed rezone . Discussion followed regarding TSA-UN-T Urban Neighborhood Station zoning, if adjacent parcels were part of a master planning black hole (property which did not get incorporated into any current master plan) , setting a precedence for surrounding parcels, affect to a concerned land lessee' s ability to operate their business, and property owners to the west including their property in the rezone. 18 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 A unanimous Straw Poll was taken in support of the Council requesting a public hearing. All Council Members were in support, except Council Members Johnston and Luke who were absent for the Straw Poll . Councilmember Mendenhall said a public hearing would be held November 13, 2018 with tentative action on November 27, 2018 . #4 . 2:44:54PM BRIEFING REGARDING PUBLIC UTILITIES RATE AND FEE RECOMMENDATIONS MADE BY CONSULTING FIRM RAFTELIS . The Raftelis recommendations are based on a report from the 2017-18 Rate Advisory Committee (RAC) , as well as from subsequent RAC recommendations to the Public Utilities Advisory Committee. The Raftelis report on rate and fee recommendations includes new proposed rate structures for water and sewer service, discussion of rates and rate-setting, as well as new proposed miscellaneous fees for various services performed by Public Utilities. View Attachments Councilmember Rogers joined the meeting at 2 : 50 p.m. Sam Owen, Laura Briefer, and Rick Giardina, briefed the Council with attachments . Ms . Briefer introduced Mr. Giardian, Raftelis Financial Consultant, who would provide the presentation on the rates study. Mr. Owen added the rate study generally made recommendations for water and sewer utility rate structures . He said a third component made recommendations for changes to miscellaneous fees related to services utilities performed (connection/inspection fees, etc. ) . He indicated the rate study recommendations for the water and sewer service rate structures were revenue neutral with regard to the Fiscal Year 2019 adopted budget for the utilities . He said hypothetically if the recommendations for the changes to the miscellaneous fees were adopted as they were in the study the result would not necessarily be revenue neutral . He said the Council might wish to break that component of the study out and designate sometime in the future to discuss it separately. He said the Administration might also have recommendations about specific miscellaneous fees that were included with the pending amendment to the Consolidated Fee Schedule. Mr. Giardina provided an overview of the Public Utilities Rate and Fee Recommendations Study. Comments included: study objectives, Rate Advisory Committee mission/ purpose, recommended rate structures, comparison of existing and proposed rates, and survey of local utilities . 18 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 Discussion was held regarding looking for conservation to come from larger water users rather than 800 of residents seeing a decrease, percentage of landscaping/outdoor agriculture water use in the State/City, distinction between outdoor/indoor watering uses, commercial and industrial/institutional water uses, renters/multi-family housing being part of the proposed increase and not considering what costs landlords would pass on to renters already burdened with housing costs, examples of customers with meter sizes larger than 3/4", how many non-taxable properties/entities had larger than 10" meters, being penalized for exceeding three times over the Average Winter Consumption (AWC) /Tier 1 use in a given month, and average summer centum cubic- feet (ccf) usage. Ms . Briefer added during the last two budget presentations there were conversations with the Council regarding projected rate increases due to upcoming major projects (new waste water treatment plant) . She said discussion was held within the Rate Advisory Committee, Public Utilities, and the Administration regarding how to soften the blow to vulnerable populations and incorporate the affordability/fairness concept and principals into the rate structure. Council Members requested the following item from Staff: • Follow-up discussion with the Administration regarding changes that impact renters by absorbing increased utility costs and the challenges to provide assistance directly to the tenant. #5 . 3:54:58 PM FOLLOW-UP BRIEFING REGARDING AN ORDINANCE THAT WOULD AMEND THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT, FOR FISCAL YEAR 2018-2019 . Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. The proposed amendment includes funding for the consolidation of the Airport Police into the Salt Lake City Police Department as a new Bureau, funding for an expanded jazz festival, an agreement with Salt Lake County to reimburse the City for roads built in the Northwest Quadrant and a waiver of impact fees and a donation to cover the costs associated with permit fees for two Homeless Resource Centers located in Salt Lake City. (Budget Amendment No. 1) View Attachments Councilmember Luke joined the meeting at 3 : 56 p.m. 18 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 Benjamin Luedtke, Mary Beth Thompson, John Vuyk, Allison Rowland, and Mike Reberg briefed the Council with attachments . Mr . Luedtke reviewed items and updates added to the budget amendment since the September 11, 2018 briefing. 3:55:36PM Item A-3 : Expanded Jazz Festival - REVISED REQUEST Discussion was held regarding the effects of cost increases to other festivals in the community, having the revised request for funding go back through the general budget, and including the Arts Council to provide feedback/support for the Jazz Festival . A unanimous Straw Poll was taken to support involving the Arts Council to provide feedback (including a vote) regarding the request from the Administration to fund an expanded Jazz Festival and bring the request back to the Council in a General Fund conversation. All Council Members were in support, except Councilmember Johnston who was absent for the Straw Poll . 4:04:09 PM Item I-4 : Northwest Quadrant Roads Interlocal Agreement Discussion was held regarding potential reimbursement to Salt Lake County by request for a tax increment and urgency to approve funding. #6 . Tentative Break #7 . BRIEFING REGARDING THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) . Capital Improvement projects involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments 2:07:49PM Project No. 26 - New Westside Trail Connections and Amenities (Three Creeks Confluence Additional Funding) Benjamin Luedtke, Lisa Shaffer, Lewis Kogan, and Kristen Riker briefed the Council with attachments . Mr. Luedtke provided background on the Three Creeks Confluence Project . He explained costs for the project were significantly higher than estimated/reviewed. 18 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 Councilmember Johnston stated he understood it had been two years since the allocation and prices had escalated. He said his intention in working with the Seven Creeks Group was to find ways to help finish the Park hence the amenities . Discussion was held regarding the context of additional items, status/efforts of value engineering, using CIP funds before expiring (Community Development Block Grant (CDBG) , how the expanded amount of funding came about, expected inflation of other projects, effect to the budget from cost overrun needs, timeframe to figure out details, funding gap, cost overrun account, other projects out to bid, scenarios to allocate funding of cost overruns, re-capturing funds from other projects to utilize for the bridge aspect, parks being expensive to build, asset to the community, potential to use allocated funding from the Downtown Park project, funding needs for the Foothill Trails, and necessity/priority versus feasibility. Councilmember Johnston stated he wanted to fund the base project and pedestrian bridge. He suggested placeholders for new funding sources (CDBG/Parks Impact Fees, Liberty Park concessions, CIP Cost Overrun Account, and Downtown Park) to bring the project funding up to match estimated costs . Council Members requested the following items from Staff: • Provide feedback regarding impact fee expiration dates on funding allocated to projects discussed. • Discussion regarding re-allocation of funding set aside for other potential leveraged projects (Downtown Park, Foothill Trails, etc. ) . Councilmember Kitchen joined the meeting at 2 : 35 p.m. Councilmember Johnston left the meeting at 2 : 44 p .m. 4:36:51 PM Melissa Jensen, Benjamin Luedtke, Mary Beth Thompson, and Dawn Wagner briefed the Council with attachments . Ms . Jensen provided an overview on the Housing and Neighborhood Development Capital Facilities Plan (CFP) which included identifying capital needs, capital assets definitions, historical CIP categories and process, Capital Facilities Plan (CFP) milestones, CFP management 18 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 group, CFP framework, funding gap, and next steps . Mr. Luedtke reviewed the updated funding log which included capital projects recommended and not recommended for funding. 4:50:15 PM Project No. 1 - 1300 East Reconstruction (1300 South to 2100 South) Local Matching Funds (EFRC/STP) Mr. Luedtke stated this item was crossed off the list because it was previously funded by the Council in Budget Amendment No. 4 of last year and did not need additional funds . 4:50:31 PM Project No. 2 - Street Improvements 2018/2019 : Reconstruction Mr . Luedtke indicated this request was for $2 . 5 million and the Council had a $500, 000 amount in the fund because $2 million was appropriated during the annual budget as local matching funds to reconstruct 300 West. Discussion was held regarding verification of funding $2 million to reconstruct 300 West left only $500, 000 for remaining street reconstruction, status of a list of streets in-line for reconstruction, and if a list of street improvements was included on the `Funding Our Future' dashboard. Council Members requested the following item from Staff: • Add CIP street construction and resurfacing projects list to the `Funding Our Future' dashboard. 4:57:45PM Project No. 3 - 700 South Bridge near 4800 West Mr. Luedtke said this bridge was over $18 million to build and the existing funding included $4 million from the State, a previous appropriation from CIP, and a request (this year) for $5 . 3 million; however, the Board and Mayor recommend $2 . 3 million which would not fully fund the project if approved. He said the item would need to come back for additional funding next year. Discussion was held regarding review of the project and its benefits, plans to include a pedestrian walkway across the bridge, not funding the project until answers were received from the Inland Port Authority Board, existing businesses paying impact fees, sending a letter to the Inland Port Authority Board stating the City funded half of the project and requesting the Board fund the other half, expiration date to use Street Impact Fees, Street Impact Fee uses, using Street Impact Fees to fund portions of the 9-Line Trail and using Street Impact Fees for extension of bus 18 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 services . Council Members requested the following items from Staff: • Keep this item on a list to present to the Inland Port Authority Board for potential return through tax increment. • Flag the project for further discussion. • Have the Administration put together a one-page summary of the existing funding, funding need, and why the bridge was needed on the west side to communicate to the Inland Port Authority Board. • Verify if the 9-Line Trail could be double listed in the Impact Fee Facilities plan as eligible for parks and streets . 5:14:11 PM Project No. 4 - 1100 East Curb & Gutter Mr. Luedtke stated this was a constituent project in Sugar House by the post office and included rebuilding the drive approach. There were no questions/objections from Council . 5:14:33PM Project No. 5 - 1900 East Street Reconstruction Mr. Luedtke stated this was a constituent project on 1900 East from Wilmington Avenue to Parleys Canyon Boulevard. Discussion was held regarding the distance of the project, if the project was Impact Fee eligible, if the 1100 East portion of the project was around the post office and the 1900 East portion was residential, and cost difference if the reconstruction was estimated for asphalt instead of concrete. Council Members requested the following item from Staff: • Check-in with constituents regarding use of asphalt rather than concrete for reconstruction, explain the reasoning, and provide a cost estimate for reconstruction using asphalt. 5:19:43PM Project No. 6 - Whitlock Avenue Curb & Gutter Mr. Luedtke indicated this was a constituent application extending from Elizabeth Street to Highland Drive. There were no questions/objections from the Council . 5:20:43 PM Project No. 7 - Regional Athletic Complex Shade Structures and Playground Mr . Luedtke stated the request was for $475, 000 and was recommend for $150, 000 from the Board and the Mayor. He said the project could be funded separately. 18 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 Discussion was held regarding if the project was considered in the Parks Impact Fees . 5:22:06PM Project No. 8 - Multi-use Loop Trail for Public Access at Rose Park Golf Course Mr. Luedtke said the request was recommended for full funding by the Board and the Mayor and had several components . Discussion was held regarding looking at Parks projects as a whole, multi-use scenarios for golf courses, further explanation of the proposal from the Administration, if the project was considered shovel ready, what the costs covered, percentage of contingency cost, on-going maintenance costs, and if the 5K route needed all three loops completed to be viable. Council Members Kitchen and Fowler expressed their support for the proposed project; however, further information was needed. Council Members requested the following items from Staff: • Provide information if the 5K route needed all three loops completed in order to be viable or if the east path section on its own (or any other section) would meet the 5K path project. • Follow-up discussion about only funding the east path section for the 5K route. • Provide a map (or something) showing the length of the proposed trails and what they entailed. #8 . 5:38:15PM INTERVIEW TOM GODFREY PRIOR TO CONSIDERING HIS APPOINTMENT TO THE PUBLIC UTILITIES ADVISORY COMMITTEE FOR A TERM ENDING OCTOBER 2 , 2022 . View Attachments Councilmember Mendenhall said Mr. Godfrey' s name was on the Consent Agenda for formal consideration. #9. 5:42:47PM INTERVIEW ANGELA TUIAKI PRIOR TO CONSIDERING HER APPOINTMENT TO THE HUMAN RIGHTS COMMISSION FOR A TERM ENDING OCTOBER 2 , 2022 . View Attachments Councilmember Mendenhall said Ms . Tuiaki' s name was on the Consent Agenda for formal consideration . #10. 5:44:29PM INTERVIEW ABUDU SOUD PRIOR TO CONSIDERING HIS 18 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 2 , 2018 APPOINTMENT TO THE BUSINESS ADVISORY BOARD FOR A TERM ENDING OCTOBER 2 , 2022 . View Attachments Councilmember Mendenhall said Mr. Soud' s name was on the Consent Agenda for formal consideration. #11 . 5:47:03 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR. Report of the Executive Director, including a review of Council information items and announcements. The Council may provide feedback or Staff direction on any item related to City Council business, including but not limited to scheduling items. See File M 18-5 for announcements . #12 . REPORT OF THE CHAIR AND VICE CHAIR. #13 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE . Item not held. The Work Session meeting adjourned at 5 : 51 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203 (2) (b) . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 2, 2018 . ks 18 - 10