10/13/2020 - Work Session - MinutesMINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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The City Council met in Work Session on Tuesday, October 13, 2020,
in an Electronic Meeting, pursuant to the Chair’s determination
and Salt Lake City Emergency Proclamation No. 2 of 2020(2)(b).
In Attendance: Council Members Chris Wharton, James Rogers, Amy
Fowler, Analia Valdemoros, Daniel Dugan, and Darin Mano.
Absent: Councilmember Andrew Johnston.
Staff in Attendance: Cindy Gust-Jenson, Council Executive
Director; Jennifer Bruno, Council Executive Deputy Director; Erin
Mendenhall, Mayor; Rachel Otto, Mayor’s Chief of Staff; Katherine
Lewis, City Attorney; Lisa Shaffer, Mayor’s Chief Administrative
Officer; David Litvack, Mayor’s Senior Advisor; Lorna Vogt, Public
Services Director; Mike Brown, Police Chief; Mary Beth Thompson,
Chief Financial Officer; Benjamin Luedtke, Council Policy Analyst;
Lehua Weaver, Council Associate Deputy Director; Amanda Lau,
Council Staff Assistant; Vicki Bennett, Sustainability Environment
Director; Lani Eggertsen-Goff, Housing and Neighborhood
Development Director; Bill Wyatt, Airport Director; Brian Butler,
Airport Finance/Accounting Director; Tony Milner, Housing and
Neighborhood Development Policy/Program Manager; Jennifer
Schumann, Housing and Neighborhood Development Deputy Director;
Blake Thomas, Community and Neighborhoods; Sam Owen, Council
Policy Analyst; Jonathan Larsen, Transportation Director; and
Scott Crandall, Deputy City Recorder.
Councilmember Wharton presided at and conducted the meeting.
The meeting was called to order at 2:04 p.m. 2:04:07 PM
AGENDA ITEMS
#1. 2:05:16 PM Informational: Updates Relating to Mayor’s Proclamations Declaring Local Emergencies for COVID-19, March Earthquake, and Windstorm
The Council will receive an update from the Administration
about the Mayor’s emergency declarations relating to COVID-19
(coronavirus), the March 18th earthquake in the Salt Lake Valley,
and the September 8th windstorm. As part of the update, the Council
may discuss public health and other public safety, policy and
budget issues stemming from the emergency declarations. The
Council may also receive information or updates from organizations
or experts related to the emergency responses and coordination,
including but not limited to earthquake damage to the City, the
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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functioning of the Emergency Operations Center (EOC), City
response and aid, and the status of City buildings.
Erin Mendenhall, Rachel Otto, Lisa Shaffer and Lorna Vogt
briefed the Council. Comments included increasing the City’s
restriction level to orange, total re-work of the color system
(for transmission levels), currently operating in the moderate
restriction level, required mask mandate (in most places in the
state), transitioning Streets crews away from debris removal (back
to normal duties), release of the Utah National Guard, coordinating
with the State/County to assist Public Utilities with clearing
trees from streams (to prevent flooding problems), sidewalk
repairs due to stumps in the right-of-way/, information submitted
to Federal Emergency Management Agency (FEMA) (no response yet),
and no significant injuries/accidents reported.
Lisa Shaffer informed the Council they would be briefed about
Budget Amendment No. 3 which included preliminary damage
assessment numbers totaling almost $6 million related to the
windstorm (based on contractor estimates). She explained this was
not the final tally and reminded the Council of her last update
with estimated costs of around $11 million.
Discussion was held regarding the parking enforcement
moratorium (emergency proclamations effecting parking).
Council Members requested the following item from Staff:
• Provide total numbers on tonnage of tree/debris removal.
#2. 2:15:45 PM Informational: Updates on Relieving the Condition of People Experiencing Homelessness
The Council will hear updates and discuss issues pertaining
to relieving the condition of people experiencing homelessness in
neighborhoods throughout Salt Lake City.
Mayor Mendenhall, Rachel Otto, and Lisa Shaffer briefed the
Council regarding week two of phase II of the Community Commitment
Program focused on the 700 South area (resource center) including
outreach (3 weeks of daily efforts) and determining needed/wanted
services. She stated the Saint Vincent DePaul overflow facility
was set to open Wednesday night.
Discussion was held regarding the Health Department
beginning to abate encampment activity on 700 South (October 23,
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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2020) and adequate notice being provided to the encampments in
advance of abatement activities.
#3. 2:26:22 PM Informational: Updates on Racial Equity and Policing
The Council will hold a discussion about recent efforts on
various projects City staff are working on related to racial equity
and policing in the City. The conversation may include issues of
community concern about race, equity, and justice in relation to
law enforcement policies, procedures, budget, and ordinances.
Discussion may include:
• An update or report on the newly created Commission on Racial
Equity in Policing; and
• Other project updates or discussion.
Councilmember Wharton stated discussion of this item would be
combined with Item 5 (Budget Amendment No. 3).
#4. 2:27:30 PM Ordinance: Police Officer Body-worn Cameras
The Council will discuss options for a new ordinance for the
Police Department’s use of body-worn cameras. The Police
Department has policies for body-worn camera use and there have
been executive orders relating to footage release. Currently,
however, there is not a City ordinance that standardizes the policy
direction. This is part of a multifaceted approach the City is
taking to examine internal systems and identify paths toward better
accountability and equity. View Attachment Jennifer Bruno, Cindy Gust-Jenson, Katherine Lewis, Mayor Mendenhall, and Mike Brown briefed the Council with attachments.
Comments included constituent feedback (public interest to
maintain/expand body-worn camera use), updating the ordinance to
reflect the statute of limitations retention schedule (4 years),
outline of the draft ordinance (define officer involved critical
incidents (including K-9), keeping record of instances when a body-
worn camera was deactivated (how the record would be
audited/provided to elected officials), adding a placeholder for
further discussion/understanding of what “valid law enforcement
purposes” meant, and monthly random audits to ensure officers were
complying with State law/City code/Police Department policy.
Discussion was held regarding reasons why an officer would
turn off a body-worn camera, potential of additional staff to
handle auditing functions, number of audits being considered (five
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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per month), retention/data storage options/costs, whether the
Civilian Review Board Administrator (with current work load) was
the appropriate person to perform audits, and timeline to release
footage of body-worn cameras to the Council (two versus five
business days).
Unanimous Straw Poll: Support to have the ordinance state
that body-worn camera footage should be provided as soon as
practicable but within no more than five business days to the
Council. All Council Members present were in favor; Councilmember
Valdemoros and Johnston were absent for the vote.
Council Members requested the following items from Staff:
• Provide the cons of triggering an Officer Involved Critical
Incident (OICI), including K-9 bites.
• Consider more staff to perform work being done by the Civil
Service Commission and pricing of the auditing functions (who
reviews/how provided).
#5. 3:34:25 PM Ordinance: Budget Amendment No. 3 for Fiscal Year 2020-2021
The Council will receive a briefing about an ordinance that
would amend the final budget of Salt Lake City, including the
employment staffing document, for Fiscal Year 2020-21. Budget
amendments happen several times each year to reflect adjustments
to the City’s budgets, including proposed project additions and
modifications. The proposed amendment includes funding for Airport
Projects, Racial Equity in Policing Commission operating costs and
windstorm expenses, among other items. View Attachment Benjamin Luedtke, Mary Beth Thompson, Bill Wyatt, Brian Butler, Lorna Vogt, David Litvack, and Jennifer Bruno briefed the
Council with attachments. Comments included revenues update
(projected deficits), Fund Balance update, expenses in response to
the September 8, 2020 windstorm (working with Federal Emergency
Management Agency (FEMA)/Insurance for reimbursement), General
Fund update, and review of Administrative/Council added/requested
budget items.
Discussion was held regarding the use of Coronavirus Aid,
Relief, and Economic Security (CARES) Act Funding (could not be
used to off-set revenues), anticipated/predicted deficits, excess
of Fund Balance, projected/actual revenues, Sales and Use Tax
revenue (line items), FEMA reimbursement (18-24 months), use of
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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Police Impact Fees, Fire/Parks Impact Fees proposed/eligible
expenses/spending, Item A-1 Airport Hardstand: examples of
additional scopes of work that would benefit from the requested
larger budget adjustment, how Airport passenger comfort would be
addressed (moving from a bus to the plane during inclement
weather), Item A-2 Windstorm Damage Cost Estimates: explanation of
contracting an Archeologist, expenses for plot damages at the
Cemetery, responsibility of concrete repairs damaged from fallen
tree stumps (in parking strips), plot owners covering costs of
damaged headstones, Item A-3 Racial Equity in Policing Commission:
ongoing versus onetime costs of additional City employees to
address the continual workload of the Racial Equity in Policing
Commission, Racial Equity in Policing Committee Facilitator
activities, Commission Members stipend determination/ potential of
increase, Committee recommendation procedures, and potential of
funding through the Police Department (rather than the General
Fund).
Council Members requested the following item from Staff:
• Provide actual revenues through the end of September.
#6. 4:35:21 PM Tentative Break
#7. 4:53:36 PM Resolution: Update to the City’s 2020-24 Consolidated Plan Guiding Use of U.S. Department of Housing and Urban Development (HUD) Coronavirus Aid, Relief, and Economic Securities (CARES) Act Funds
The Council will receive a briefing about updating the City’s
2020-24 Consolidated Plan as required by the U.S. Department of
Housing and Urban Development (HUD). The City expects to receive
approx. $7.1 million in HUD CARES Act funding and must amend the
Consolidated Plan and associated 2020-21 Annual Action Plan to
utilize those funds. The Consolidated Plan details the City’s goals
and objectives to build healthy and sustainable communities
through four federal grants: Community Development Block Grants
(CDBG), Emergency Solutions Grants (ESG), Home Investment
Partnerships, and Housing Opportunities for Persons with AIDS
(HOPWA). View Attachment
Benjamin Luedtke, Lani Eggertsen-Goff, Tony Milner, Jennifer Schumann, and Blake Thomas briefed the Council with attachments.
Comments included Budget Amendment No. 4 being crucial to the
implementation of the CARES HUD-CV funding, CARES HUD-CV
funding/process, and timelines/deadlines.
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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Discussion was held regarding clarification on why Housing
Stability was not implicated, process of targeting Small Business
Grants, Emergency Solutions Grant (ESG-CV) funding use timeline,
funding categories meeting the needs the Council receives feedback
on from the community, and funding determination (what/when).
Council Members requested the following item from Staff:
• Provide quarterly reports of funding recipients for
information purposes and to keep the community informed that
funds were being used properly.
#8. 5:42:00 PM Ordinance: Dockless Shared Mobility Devices (Electric Scooters) Follow-up
The Council will receive a follow-up briefing about a proposed
ordinance that would regulate the use of electric scooters and
other dockless, shared mobility devices in the City. The Council
would also consider amending the Consolidated Fee Schedule as part
of the dockless shared mobility device ordinance. Currently,
dockless scooter companies operate under temporary operating
agreements until an ordinance is passed. The latest version of a
draft ordinance was sent to the Council in March 2020. The updated
ordinance incorporates some feedback and concerns including
additional requirements for safety features, insurance requirement
changes, and language to better differentiate between scooters and
devices - motorized or otherwise – used by individuals with reduced
or specialized mobility, among other changes. View Attachment
Sam Owen, Blake Thomas, and Jonathan Larsen briefed the
Council with attachments. Comments included cost justification
analysis, financial components, policy consideration, fee
structure, and request for proposal (RFP) selection process.
Council Members thanked Staff and Administration for their
hard work on this project and said they hoped to vote on this item
before the end of the year.
#9. 5:56:00 PM Informational: Final Status of Sustainability Projects for the Fiscal Year 2020 Budget
The Council will receive a written briefing about the final
status of Sustainability Projects approved in the Fiscal Year 2020
budget. View Attachment
Vicki Bennett and Mayor Mendenhall briefed the Council.
MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 13, 2020
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Discussion was held regarding the Call2Haul program. No new
information was available; however, work had continued and a hybrid
system (balanced approach between old/new system) was being
considered.
STANDING ITEMS
#10. 5:58:01 PM REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
#11. 5:58:11 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS.
Report of the Executive Director, including a review of
Council information items and announcements. The Council may give
feedback or staff direction on any item related to City Council
business, including but not limited to scheduling items.
See File M 20-5 for announcements.
#12. 6:00:42 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE.
Item not held.
The Work Session meeting adjourned at 6:01 p.m.
_______________________________
COUNCIL CHAIR
_______________________________
CITY RECORDER
This document is not intended to serve as a full transcript
as other items may have been discussed; please refer to the audio
or video for entire content pursuant to Utah Code §52-4-203(2)(b).
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held
October 13, 2020.
Minutes Approved on June 8, 2021
sc/ks
Chris Wharton (Jul 13, 2021 16:41 MDT)
Cindy Trishman (Jul 13, 2021 20:45 MDT)
10-13-20 Work Session Meeting Minutes
(approved 06-08-21)
Final Audit Report 2021-07-14
Created:2021-06-23
By:Kory Solorio (kory.solorio@slcgov.com)
Status:Signed
Transaction ID:CBJCHBCAABAAg3kt-GZ81XKypl9uRkZWwK48cpEJ_kyY
"10-13-20 Work Session Meeting Minutes (approved 06-08-21)"
History
Document created by Kory Solorio (kory.solorio@slcgov.com)
2021-06-23 - 5:35:41 PM GMT- IP address: 204.124.13.151
Document emailed to Chris Wharton (chris.wharton@slcgov.com) for signature
2021-06-23 - 5:36:29 PM GMT
Email viewed by Chris Wharton (chris.wharton@slcgov.com)
2021-07-13 - 10:41:15 PM GMT- IP address: 204.124.13.151
Document e-signed by Chris Wharton (chris.wharton@slcgov.com)
Signature Date: 2021-07-13 - 10:41:26 PM GMT - Time Source: server- IP address: 204.124.13.151
Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature
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Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com)
Signature Date: 2021-07-14 - 2:45:32 AM GMT - Time Source: server- IP address: 204.124.13.151
Agreement completed.
2021-07-14 - 2:45:32 AM GMT