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10/20/2020 - Work Session - MinutesMINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 1 The City Council met in Work Session on Tuesday October 20, 2020, in an Electronic Meeting, pursuant to Chair determination Salt Lake City Emergency Proclamation No. 2 of 2020(2)(b). In Attendance: Council Members Andrew Johnston, Amy Fowler, Chris Wharton, Daniel Dugan, Darin Mano, James Rogers, and Analia Valdemoros. Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Deputy Director; Erin Mendenhall, Mayor; Rachel Otto, Mayor’s Chief of Staff; Katherine Lewis, City Attorney; David Litvack, Mayor’s Senior Advisor; Allison Rowland, Council Public Policy Analyst; Lehua Weaver, Associate Council Deputy Director; Kristin Riker, Public Lands Deputy Director; Nancy Monteith, Engineering Senior Landscape Architect ; Brian Fullmer, Council Constituent Liaison & Policy Analyst; Nick Tarbet, Council Senior Public Policy Analyst; Nick Norris, Planning Director; John Anderson, Planning Manager; Sara Javoronok, Senior Planner; Michelle Hoon, Homeless Services Project Manager; Russell Weeks, Council Senior Advisor; Lisa Shaffer, Mayor’s Chief Administrative Officer; Amanda Lau, Council Public Engagement & Communications Specialist; Benjamin Luedtke, Council Policy Analyst; and DeeDee Robinson, Deputy City Recorder. Guests in Attendance: Jeffrey Barrett, Rocky Mountain Power (Item #4); Holly Yocum, Salt Lake County Community Services Department Director (Item #8); Matt Castillo, Salt Lake County Arts & Culture Acting Division Director (Item #8); Doug Thimm, Architect (Item #9); Angela Vanderwell, Salt Lake County Arts & Culture Associate Division Director/General Manager-Eccles Theater (Item #8); Anna Laybourn, Design Workshop consultant (Item #5); Paul Nielsen, Applicant (Item #7), and Mark Greenwood, Applicant (Item #7). Councilmember Wharton presided at and conducted the meeting. The meeting was called to order at 2:07 p.m. AGENDA ITEMS #1. 2:09:06 PM Informational: Updates Relating to Mayor’s Proclamations Declaring Local Emergencies for COVID-19, March Earthquake, Recent Protests, and Windstorm. The Council will receive an update from the Administration about the Mayor’s emergency declarations relating to COVID-19 (coronavirus), the MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 2 March 18th earthquake in the Salt Lake Valley and the September 8th windstorm. As part of the update, the Council may discuss public health and other public safety, policy and budget issues stemming from the emergency declarations. The Council may also receive information or updates from organizations or experts related to the emergency responses and coordination, including but not limited to earthquake damage to the City, the functioning of the Emergency Operations Center (EOC), City response and aid, and the status of City buildings. Rachel Otto and Mayor Mendenhall provided a COVID-19 update: • Today was the highest numbers of cases to date in the State (1081) • 452 of those cases were in Salt Lake County • 14 positive cases in the Police Department • 16 Police Officers quarantined (down from 57 employees out two weeks ago) • 16 Fire Department employees quarantined • 11 positive cases in the Fire Department (since March) • Hospitals having to cut more elective surgeries to free up capacity for COVID patients • Hospitalization rates not static – not looking promising with the rate of increasing cases #2. 2:13:33 PM Informational: Updates on Relieving the Condition of People Experiencing Homelessness. The Council will hear updates and discuss issues pertaining to relieving the condition of people experiencing homelessness in neighborhoods throughout Salt Lake City. Rachel Otto briefed the Council regarding the Community Commitment Program, including: outreach efforts, resource fair being provided with various service providers, and a new employee on the Homeless Engagement and Outreach Team (HEART) - Allison Dupler – with expectations for focus on the Community Commitment Program and working on the Neighborhood Action Strategies Plan (final version provided to the Council by end of week). Councilmember Valdemoros requested an update on Advantage Services and their hazardous waste cleanup efforts over the past few weeks. Michelle Hoon said she would provide actual figures to the Council at a future meeting but noted in general there had been no issues mentioned, and target areas were attended to between MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 3 one and two times a day. David Litvack briefed the Council regarding preparations for winter overflow shelter, including: • Salt Lake Valley Coalition to End Homelessness (Mr. Litvack was serving on behalf of the City) had been leading the overflow planning efforts • Overflow shelter being provided at Saint Vincents (men only – 40 beds) • Motel vouchers (80 beds/40 rooms – primarily offered to women) being provided in partnership with VOA & Utah Community Action Program • Stay Home, Stay Safe Motel (serving individuals with high risk of complications of COVID-19) continuing to operate through the overflow season (132 beds) • Efforts to implement/identify a non-congregate setting for additional overflow shelter for winter (needing capacity for 150 beds – with motel setting preferred due to COVID-19 health risks (safer in rooms than open rooms with cots) • Funding available for additional emergency shelter was primarily COVID-19 emergency funds from the State/County/City • Goal to have last shelter plan in place by November 1, 2020 • New provider Switchpoint expressed interest in running the overflow shelter this year #3. 2:27:14 PM Informational: Updates on Racial Equity and Policing. The Council will hold a discussion about recent efforts on various projects City staff are working on related to racial equity and policing in the City. The conversation may include issues of community concern about race, equity, and justice in relation to law enforcement policies, procedures, budget, and ordinances. Discussion may include: • An update or report on the newly created Commission on Racial Equity in Policing; and • Other project updates or discussion. Cindy Gust-Jenson provided the Council with general updates, including: • Council had completed the ordinance restricting acceptance of surplus military equipment • Police Civilian Review Board (PCRB); Council having had one discussion about enhancing the ordinance – Council Members would be meeting with members of the board individually to brainstorm MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 4 ideas, create possible ordinance language, discuss budget changes with the Administration and expect a draft ordinance back to the Council by the end of the year (2020) • PCRB having full representation for all Council districts for the first time in several years. • Body-worn cameras items to follow up with Administration; logistical & administrative process items (retention and use of cameras), ordinance scheduled for the Council to consider in November with proposed revisions, and meeting with the contractor providing the cameras to gain better understanding on capabilities of the technology. • Racial Equity in Policing (REP) Commission continuing to meet, new subcommittees had been created, and a facilitator was now on-board (Council Staff sustains as support for the commission). • Police audit (for Police policy issues and informing a zero- based budget) proposals returning to the Council by November 4, 2020. • Budget Amendment No. 3 included an appropriation for the REP Commission for operations through FY 20-21 – due to advertising errors public hearing would be moved to Wednesday, October 28, 2020 for a vote. #4. 2:33:57 PM Informational: Rocky Mountain Power Service Briefing. The Council will receive a briefing from Rocky Mountain Power representatives about power outage response plans. Discussion will also include restoration plans when natural disasters occur. The briefing may include plans for infrastructure improvements and other related projects in the City. View Attachments Nick Tarbet provided and introduction of the briefing and introduced Mr. Barrett. Jeffrey Barrett (Rocky Mountain Power - RMP) provided a presentation and briefed the Council regarding system restoration following the September 8, 2020 windstorm, in summary: • 225,077 customers without service during peak of storm – 99% of all customers (including Idaho & Wyoming) restored by September 14, 2020 with final customers restored on September 21, 2020 (20,493 being Salt Lake City residents). • Mutual assistance was requested/answered with various external resources. • 55 tree crews were brought in to clear 2,537 trees. MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 5 • Windstorm was most significant in terms of customer outages in recent history (affecting 32% of RMP’s customers) • Prioritizations made in consultation with local municipalities (e.g. water infrastructure, schools, temporary shelters, detention centers, etc.), • Post-recovery inspections included: crews sent to repair damaged meter bases, low/sagging service wires, broken service masts, trees or branches on lines, and any unsafe conditions. • Recognized efforts/opportunities to improve, included: improved mobile outage application (currently in pilot stage), review real-time automated text/phone/email communication platforms for engaging affected customers, etc. Mr. Barrett covered questions from the Council regarding restoration of underground powerlines, infrastructure improvements for resiliency of power grid, ensuring equity among customers, and being aware of service level differences between neighborhoods. Mr. Barrett also reviewed the North Temple Redevelopment Plan, including: 105-acre site to rebuild RMP headquarters, proposal to include a new mixed-use community (green space, expanded transit facilities, etc.), and priority to be sustainable, emissions free, and all electric as possible. Councilmember Johnston inquired about decisions on substation prioritization for mass outages (being made based on highest impact by number of customers), and if there had been research into the nature of the grid itself and differences across the City as it did not seem uniform in the way power was restored in different areas of the City (some lasted a week/some did not). Mr. Barrett said he would pursue the question and follow up with the Council. #5. 3:24:55 PM Informational: Public Lands Master Plan Update. The Council will receive an update from the Public Services Department about community engagement efforts and plans for the new Public Lands Master Plan. The Plan will guide the ongoing work of the Division of Parks, Trails and Natural Lands and the Urban Forestry Division as the City's population and density continue to increase. View Attachments Allison Rowland provided an introduction, noted the update was meant to comply with the Council’s Resolution 14 of 2020, and todays update focused on community engagement strategy. MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 6 Nancy Monteith, Kristin Riker, and Anna Laybourn (consultant, Design Workshop) briefed the Council with attachments, addressing topics such as: • Reasoning for a master plan being an opportunity to address parks and natural lands as essential elements for better air quality, climate change mitigation, energy efficiency, and environmental justice. • Plan identifying specific projects/initiatives that aligned Public Lands values including stewardship, livability, and equity. • Past and current steps included planning preparation (completed fall 2019 prior to Resolution 14 of 2020 adoption), and assessment of existing conditions (needs assessment completed April 2019). • Public engagement, and future steps included draft plan, adoption, and implementation. • Project extents included 70 miles of existing trails, 129.4 miles of proposed trails, 1,694 acres of natural lands, 6,423 acres of foothills natural area, Parks Division managing 735 acres of parks, and Urban Forestry caring for 86,500 public trees. • First window of engagement was completed (open from August 26 to October 14) with the administration of digital surveys (4,405), 21 pop-up events, six micro-regional events (focus groups), 17 community presentations; reaching over 7,000 outreach opportunities with the community including over 200 community stakeholders. • Goals/Metrics established for the project to reach 10% of the adult population (or 10,000) - with a response rate that reflected the geographic/ethnic demographics, providing multiple avenues to provide input (alternatives to digital engagement). • Frequency of use this year (compared to previous years): 43% increase in parks use and 41% increase in trails use. • Next steps included reviewing write-in comments, engaging stakeholders, and selecting a group to refine the list and return in January to share an initial list of considerations. Council Members Mano and Rogers expressed interest in small- group meetings to discuss the transformational projects in further detail. MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 7 Councilmember Wharton inquired how the Public Lands Master Plan interfaced with other master plans such as the Trails Plan that was recently put into place. Ms. Riker said plans like the Foothills Trails Master Plan and Cemetery Master Plan would complement and encompass these more detailed plans into the Public Lands Master Plan. #6. Tentative Break #7. 4:12:40 PM Ordinance: Street Vacation Near 800 North and Warm Springs Road. The Council will be briefed about a proposal to close a portion of 800 North Street adjacent to I-15 and Warm Springs Road. The applicant owns the property to the north and proposes that the vacated area will be split between the owners to the north and south. The closure will not impact traffic or access. The subject right-of-way is no longer used as a roadway and is generally unoccupied. View Attachments Brian Fullmer and Sara Javoronok provided a presentation and briefed the Council regarding key considerations (Utah State Code- Section 10-9a-609.5, City Master Plans, City ownership/use, etc.), and details of the proposed area to be vacated (adjacent to a former overpass from 800 West over I-15 to Warm Springs Road). Councilmember Rogers inquired if a deed restriction could be placed on the newly vacated land that would prohibit billboards to be erected on it, discouraging further billboard proliferation. John Anderson said State Law was strict/protective over billboards and the City had ordinances in place that governed placement of billboards; however, the issue could be investigated. Paul Nielsen (applicant) added that it was his property with the intention to be sold and restrictions could be placed on it, provided that the purchaser would be agreeable to the restrictions. Councilmember Mano inquired if the property owner to the south would have the option to purchase half of the vacated land, as they would if was an alley. Ms. Javoronok said she believed they would have the opportunity to do so. Mark Greenwood (applicant) said the property owner to the South had expressed interest in purchasing the other half and it was agreeable to both parties. He also noted there were no intentions to place billboards on the property and if the City wanted to ensure nothing was placed on the property, they were not opposed to any type of restriction on the deed (removing any ability to place a sign on the property). MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 8 Councilmember Valdemoros inquired about the proposed land use of the vacated land. Mr. Greenwood said the current use on the north side was storage of construction equipment and the vacated land would be a continuation of that use also allowing for additional street access on the south side of their yard. The property owners to the south (Directional Boring Company) would also use the newly acquired land for construction equipment storage. Straw Poll: Support to hold one public hearing on this item instead of two. All Council Members were in favor. #8. 4:34:51 PM Informational: Eccles Theater 2021 Site Budget. The Council will be briefed about the Eccles Theater (Utah Performing Arts Center, or UPAC) Site operating budget for Fiscal Year 2020-21. The UPAC Fiscal Year operates on the Calendar Year. This is the annual presentation of the UPAC site budget. View Attachments Holly Yocom, Jennifer Bruno, Matthew Castillo, and Angela Vanderwell briefed the Council regarding the Eccles Theater 2021 Site Budget; County Mayor Wilson presented the current budget, including: • County was subsidizing next year for $1.8 million from the General Fund to preserve staff/operations at the theater • Eccles employees being redeployed to other County projects • City’s budget was tied to site operations for the theater • 2019 highlights included 57% increase in site activity (number of bookings), Tin Angel restaurant opened in September, Regent Street Black Box Residency Program launched in July, and festival activity developing on both McCarthy Plaza & Regent Street (Busker Festival and Urban Arts Festival combined brought 2,500 festival attendees) • 2020 focus was primarily on health, safety, and financial management • 2021 budget challenges and opportunities included anticipated reduced capacity restrictions continuing through June 1, 2021, strategic expense reductions including a hiring freeze and redeploying County employees to other agencies, and finding safe site activation opportunities • 2021 budget highlights included presenting a flat operating subsidy compared to 2020; revenue increase at $18,328, with an expected increase in event revenue from restored activity beginning summer of 2021 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 9 #9. 4:52:53 PM Ordinance*: Zoning Text Amendment to Increase Building Height Limits in a Portion of the G-MU Zone Follow-up. The Council will receive a follow-up briefing about a request to increase the building heights within a portion of the G-MU (Gateway Mixed Use) zoning district from a current maximum of 120 feet up to 190 feet across portions of two separate blocks located between 500 West Street and the railroad tracks (approximately 625 West) and 200 South and 400 South. The applicant is requesting the change for a specific development project and is not seeking to alter height limits across the entirety of the zone.*The Planning Commission forwarded a negative recommendation, therefore an ordinance was not drafted with the original transmittal but has since been added for the Council's formal consideration. View Attachments Russell Weeks provided an introduction and overview of the proposed ordinance and reviewed four motions for the Council to consider. Councilmember Valdemoros expressed the importance of setting a timeline for the height study (for both sides; developer and City) within Motion II, ensuring time was not wasted if there was not serious interest. Councilmember Mano suggested an amendment for Motion II for the City to only re-zone for additional height the one parcel that was under consideration for development, and to keep the other parcels currently proposed within the ordinance at the current height. Cindy Gust-Jenson said the amendment he suggested could be added to Motion II and include in the motion the intent to leave the remaining portions of the petition open allowing the other properties to stay in progress – not having to revisit the Planning Commission process. Councilmember Fowler expressed concern, in regard to Motion II, with not having a foundation of what the Council believed to be a public benefit and selection on a case by case basis (until a height study could be completed) could potentially be perceived to be arbitrary. Mr. Weeks said it was his understanding that Motion II in no way pauses the proposed project until the height study was done and in fact was a way for the project to get started while the height study was underway. Councilmember Johnston said he echoed Councilmember Fowler’s MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 10 concern with Motion II, regarding undefined public benefits and in a way, asking for a trade off with zoning – allowing the new zoning designation only if the public benefits were received. Katherine Lewis spoke to Councilmember Johnston’s concerns of requiring conditions in order to approve of the additional height, informing Council Members that it was legal and the City often required conditions prior to zoning, with those conditions having to be fulfilled prior to publishing an ordinance. (The concept not being unusual or unprecedented in requiring conditions.) Councilmember Valdemoros requested an update from the applicant including a timeline, if any plans changed since submission, and noted her concerns about a large parking lot planned for the project. Doug Thimm (Architect) said there was no specific timing in terms of the development currently as it was largely dependent on being shovel-ready and when the right entity came into play. He added there would be a reduced need for parking due to it being near a transit hub; however, parking on a block- by-block basis should be sought in a partnership manner so there was opportunity to reduce parking throughout the day/week (parking stalls get used 2-3 times a day instead of once a day), and having the right number of stalls to ensure parking was used (and not sit fallow). Nick Norris added that the potential of having to determine public benefits applying to only one portion of the parcel would prove to be complicated; the portions of the parcel not within the extra height area would not be subject to the public benefit requirement or any kind of condition placed on it, making it more challenging determining any kind of public benefit that may be required (how to determine, value, measure, and judge it). Jennifer Bruno added that this case was an unprecedented situation the Council was being asked to consider and would be a matter of tracking where the parcel was and making sure it was recorded and as the next applications came in (considering what the public benefits would need to be), there would be information in the record that would reflect that the Council said yes to this project because policy goals for the City were part of the project. Straw Poll: Support to revisit this issue by the end of January 2021. All Council Members were in favor. #10. 5:42:49 PM Board Appointment: Historic Landmark Commission MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 11 – John Ewanowski. The Council will interview John Ewanowski prior to considering his appointment to the Historic Landmark Commission for a term ending October 20, 2024. View Attachments Interview was held. Councilmember Wharton said John Ewanowski’s name was on the Consent Agenda for formal consideration. #11. 5:48:53 PM Board Appointment: Historic Landmark Commission – Babs DeLay. The Council will interview Babs DeLay prior to considering their appointment to the Historic Landmark Commission for a term ending October 20, 2024. View Attachments Interview was held. Councilmember Wharton said Babs DeLay’s name was on the Consent Agenda for formal consideration. #12. 5:55:13 PM Board Appointment: Historic Landmark Commission – Aiden Lillie. The Council will interview Aiden Lillie prior to considering her appointment to the Historic Landmark Commission for a term ending October 20, 2024. View Attachments Interview was held. Councilmember Wharton said Aiden Lillie’s name was on the Consent Agenda for formal consideration. #13. 5:59:51 PM Board Appointment: Business Advisory Board – Kristen Lavelett. The Council will interview Kristen Lavelett prior to considering her appointment to the Business Advisory Board for a term ending January 1, 2021. Kristen has been inadvertently serving unofficially since January 2017. The Administration would like to count this as time served towards her term limit and make this her final term. View Attachments Interview was held. Councilmember Wharton said Kristen Lavelett’s name was on the Consent Agenda for formal consideration. STANDING ITEMS #14. 4:33:50 PM Report of the Chair and Vice Chair Councilmember Wharton said based on recent feedback received from the public who wanted to speak at a scheduled hearing, the Council would be reverting to the older format where public hearings would be held individually in the order on the agenda followed by a general comment session later in the meeting. He added that the City Attorney advised there was a legal duty to MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 12 ensure the public had adequate access to comment on the items. #15. 4:27:52 PM Report and Announcements from the Executive Director. Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to; • TANFF III Fairpark Afterschool Program Funding Grant – Request for Additional FTE; • Wasatch Choice Workshop; and • Scheduling Items. See announcements. #16. 6:03:37 PM Tentative Closed Session Councilmember Fowler moved and Councilmember Johnston seconded to enter into Closed Session for Advice of Counsel, pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. A roll call vote was taken. Council Members Johnston, Wharton, Mano, Valdemoros, Dugan, Fowler, and Rogers voted aye. See File M 20-1 for Sworn Statement. In Attendance: Council Members Valdemoros, Wharton, Fowler, Rogers, Dugan, and Mano. Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, Mayor Mendenhall, Lehua Weaver, Lisa Shaffer, Rachel Otto, Amanda Lau, Benjamin Luedtke, Katherine Lewis, Nick Tarbet, and Cindy Lou Trishman. The Closed Session meeting adjourned at 7:07 p.m. The Work Session meeting adjourned at 6:04 p.m. _______________________________ COUNCIL CHAIR _______________________________ CITY RECORDER Chris Wharton (Jul 13, 2021 16:41 MDT) Cindy Trishman (Jul 13, 2021 20:46 MDT) MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, OCTOBER 20, 2020 20 - 13 This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 20, 2020. Minutes Approved on June 8, 2021 dr 10-20-20 Work Session Meeting Minutes (approved 06-08-21) Final Audit Report 2021-07-14 Created:2021-06-23 By:Kory Solorio (kory.solorio@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAAoYOdOM0e4WK3xX_1wwtrKm6SULngvGYV "10-20-20 Work Session Meeting Minutes (approved 06-08-21)" History Document created by Kory Solorio (kory.solorio@slcgov.com) 2021-06-23 - 5:37:26 PM GMT- IP address: 204.124.13.151 Document emailed to Chris Wharton (chris.wharton@slcgov.com) for signature 2021-06-23 - 5:38:21 PM GMT Email viewed by Chris Wharton (chris.wharton@slcgov.com) 2021-07-13 - 10:41:03 PM GMT- IP address: 204.124.13.151 Document e-signed by Chris Wharton (chris.wharton@slcgov.com) Signature Date: 2021-07-13 - 10:41:10 PM GMT - Time Source: server- IP address: 204.124.13.151 Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2021-07-13 - 10:41:11 PM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2021-07-14 - 2:46:07 AM GMT - Time Source: server- IP address: 204.124.13.151 Agreement completed. 2021-07-14 - 2:46:07 AM GMT