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07/20/2021 - Work Session - MinutesThe City Council of Salt Lake City,Utah,met in Work Session on Tuesday,July 20,2021 in a Hybrid meeting. The following Council Members were present: Dennis Faris,James Rogers,Amy Fowler,Ana Valdemoros,Chris Wharton,Daniel Dugan The following Council Members were absent: Darin Mano Present Legislative leadership: Cindy Gust-Jenson,Executive Director;Jennifer Bruno,Deputy Director;Lehua Weaver,Associate Deputy Director Present Administrative leadership: Mayor Erin Mendenhall;Rachel Otto,Chief of Staff;Lisa Shaffer,Chief Administrative Officer Present City Staff: Brian Fullmer –Constituent Liaison,Policy Analyst,Kira Luke –Policy Analyst/Public Engagement, Nick Tarbet –Senior Public Policy Analyst,Cindy Lou Trishman –City Recorder,Andrew Johnston –Director of Homelessness Policy and Outreach,Lauren Shafer –Assistant City Recorder,Nick Norris –Planning Division Director,Thais Stewart –Minutes and Records Clerk,Jesse Stewart –Public Utilities Deputy Director,Kristin Riker –Public Lands Department Director,Caitlyn Tubbs –Attendee,Daniel Echeverria –Attendee Councilmember Amy Fowler presided at and conducted the meeting. The meeting was called to order at 3:30 pm MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 1 Work Session Items 1.Informational:Updates from the Administration ~3:30 p.m. 30 min. The Council will receive an update from the Administration on major items or projects, including but not limited to: •COVID-19,the March 2020 Earthquake,and the September 2020 Windstorm; •Updates on relieving the condition of people experiencing homelessness; •Police Department work,projects,and staffing,etc.;and •Other projects or updates. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Recurring Briefing Set Public Hearing Date -n/a Hold hearing to accept public comment -n/a TENTATIVE Council Action -n/a Minutes: Mayor Mendenhall provided a COVID-19 update including case and vaccination rates, updates on people experiencing homelessness including shelter/resource center bed availability,current details of the Kayak Court initiative,and location details for camp abatements. Andrew Johnston provided additional information regarding people experiencing homelessness including vacancy rates in resource centers,Community Commitment Program (CCP)updates including unsheltered status (300 +individuals in the City),housing needs, system structure,partners,etc. Jesse Stewart provided updates regarding the current drought including water supplies, reserves,forecasts,public outreach on water conservation,and details of stage two status of water shortage contingency plan. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 2 2.Informational:Updates on Racial Equity and Policing ~4:00 p.m. 15 min. The Council will hold a discussion about recent efforts on various projects City staff are working on related to racial equity and policing in the City.The conversation may include issues of community concern about race,equity,and justice in relation to law enforcement policies, procedures,budget,and ordinances.Discussion may include: •An update or report on the Commission on Racial Equity in Policing;and •Other project updates or discussion. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Recurring Briefing Set Public Hearing Date -n/a Hold hearing to accept public comment -n/a TENTATIVE Council Action -n/a Minutes: Item not held. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 3 3.Ordinance:Text Amendment Eliminating the Special Exception Process from the Zoning Ordinance ~4:15 p.m. 20 min. The Council will receive a briefing about a proposal that would delete and eliminate the special exception process from the zoning ordinance.A special exception is a minor alteration of a dimensional requirement of the zoning ordinance or addresses accessory uses and structures.The purpose of this proposal is to amend the zoning ordinance related to special exceptions to accomplish the following: •Simplify the zoning ordinance by updating regulations and eliminating special exceptions; •Reallocate staff resources away from processing land use applications that favor individual properties and towards updating zoning codes to align with adopted master plans;and, •Increase predictability and reduce neighbor conflicts that are created by requests for exceptions to the zoning regulations; There are more than forty special exceptions authorized in the zoning ordinance.The proposal addresses each special exception and results in each special exception being deleted,permitted,or authorized through a different process in the zoning ordinance.Some special exceptions that will become permitted include changes to standards to add flexibility and reduce impacts.Special exceptions are approved by staff of the Planning Division,the Planning Commission,or Historic Landmark Commission.Related provisions of Title 21A-Zoning and Title 14 may be amended as part of this petition. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -Tuesday,July 20,2021 Hold hearing to accept public comment -Tuesday,August 17,2021 at 6 p.m. TENTATIVE Council Action -Tuesday,August 24,2021 Minutes: Nick Norris provided information regarding what constituted a special exception,how many special exceptions the department processed (average of 156 per year),key issues regarding fence height,outdoor dining,Historic Landmark Commission (HLC)authority,grade changes, accessory building height,etc.,and ways the text amendment would simplify the process. Councilmember Wharton inquired how the public would benefit from the amendment.Mr. Norris said it directly affected property rights/individual property owners,providing flexibility in property use,reduced impacts to the neighborhood,and enhanced predictability.He added that it allowed the City to create reasonable standards to promote re-use/appropriate expansion of historic properties by retaining that ability with the HLC while also granting more flexibility outside of historic districts for preservation. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 4 4.Ordinance:Administrative Decision Appeals Text Amendment ~4:35 p.m. 20 min. The Council will receive a briefing about a proposal that would amend the zoning ordinance pertaining to appeals of administrative decisions.Administrative decisions are those made by the Planning Commission,Historic Landmark Commission,or the Zoning Administrator in the administration of the zoning ordinance.The amendments primarily clarify what matters can be decided by the City's Appeals Hearing Officer,who can appeal decisions, and when an appeal can stay a decision,modify City Code to align with State law,related case law,and make other clarifications to the appeals chapter of the zoning ordinance,including: •Clarify that the City Appeals Hearing Officer can only make decisions regarding the interpretation and application of provisions of Salt Lake City Code,not provisions regarding the interpretation and application of provisions of the Utah State Code,the Utah Constitution,Utah common law or federal law. •Modify the list of allowed appellants to the land use applicant,City board or officer,or “an adversely affected party”to comply with new State Code. •Eliminate automatic stays of decisions.An appellant would have to specifically request and justify a “stay”(a hold on further proceedings on a matter)when appealing an administrative decision. The proposed amendments affect Chapter 21A.16 of the zoning ordinance.Related provisions of Title 21A-Zoning may be amended as part of this petition. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -Tuesday,July 20,2021 Hold hearing to accept public comment -Tuesday,August 17,2021 at 6 p.m. TENTATIVE Council Action -Tuesday,August 24,2021 Minutes: Nick Tarbet provided a brief introduction to the proposal. Daniel Echeverria provided information regarding background/overview of appeals process and key changes,including clarifying authority of Appeals Hearing Officer,aligning allowed appellant definition with State Code,stay of decisions with appeals (appeals not automatically staying decisions),and updating clarifying language. Nick Norris provided clarification regarding the City Appeals Officer not hearing appeals related to State Code,stating it did not prevent submittal of those appeals,it only prevented the Appeals Officer from making a decision regarding the matter. Councilmember Fowler noted it would be helpful to provide a deadline regarding the stay decision when an appeal was submitted.Mr.Norris said that could be looked into further in conjunction with the Attorney’s Office to see what could be added if it did not already exist in the code. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 5 5.Ordinance:Rezone at 329-331 South 600 East (Encircle)~4:55 p.m. 15 min. The Council will receive a briefing about a proposal that would rezone the property at 329-331 South 600 East from RMF-35 (Moderate Density Multi-family Residential District)to R-MU-35 (Residential/Mixed Use District).The proposed rezone to R-MU would allow for a café eatery within the existing building,which is not currently permitted under the existing RMF-35 zoning designation.This property houses the offices of Encircle Family and Youth Services Center a nonprofit working with LGBTQ+people and their friends and families.Consideration may be given to rezoning the property to another zoning district with similar characteristics. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -Tuesday,July 20,2021 Hold hearing to accept public comment -Tuesday,August 17,2021 at 6 p.m. TENTATIVE Council Action -Tuesday,August 24,2021 Minutes: Nick Tarbet provided a brief introduction to the proposal. Caitlyn Tubbs provided information regarding request details including current zoning district,proposed zoning district,proposed use,and lot size. Wade Budge (Applicant’s Representative),provided information regarding offered programming,details of implementing the café (located on the first level),and reasoning for the addition of the café (activation of the main level,employment opportunities,etc.). Nick Norris clarified the rezone would not impact adjacent properties,and would help preserve the long-rem use of the historic building. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 6 6.Ordinance:Rosewood Park Street and Alley Vacation at 1400 North 1200 West ~5:10 p.m. 15 min. The Council will receive a briefing about a proposal that would vacate five unimproved City- owned alleys and six unimproved City-owned streets,situated within Rosewood Park located at approximately 1400 North 1200 West.The proposal would allow for the consolidation of property to simplify the permitting process for future improvement projects. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -Tuesday,July 20,2021 Hold hearing to accept public comment -Tuesday,August 17,2021 at 6 p.m. TENTATIVE Council Action -Tuesday,August 24,2021 Minutes: Brian Fullmer provided a brief introduction to the proposal. Kristin Riker shared information relating to the request,including the planned Public Utilities project at Rosewood Park (slated to begin when Rosewood Golf Course project began) which would increase the parks functionality,including a new walkway,concrete pads for picnic tables,trees installed along the walkway,new ADA sidewalk entrance,and removal of two softball fields,new fence,parking lot paving,etc. Councilmember Rogers commented on the popularity of the park and asked about a timeline for completion of the project.Jesse Stewart indicated a forthcoming email would be provided to the Council regarding a timeline. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 7 7.Resolution:Funding Our Future:Addenda to Transit Master Plan Implementation Interlocal Agreement with Utah Transit Authority (UTA)~5:25 p.m. 15 min. The Council will receive a briefing about a resolution that would authorize the Mayor to enter into two proposed agreements (the fourth and fifth addenda to date)for the City’s interlocal agreement (ILA)with UTA.The fourth addendum continues service on East-West connecting Routes 2 (200 South),9 (900 South)and 21 (2100 South).The fifth addendum initiates mobilization on Route 1 (1000 North)which allows UTA to gather the resources needed,such as additional vehicles,to launch the new service.The ILA is a twenty-year agreement with a goal of full implementation of the Frequent Transit Network as described in the City’s Transit Master Plan. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -n/a Hold hearing to accept public comment -n/a TENTATIVE Council Action -Tuesday,August 17,2021 Minutes: Kira Luke provided a brief introduction and information concerning Phase I implementations. Jonathan Larsen indicated he was seeking the Council’s approval for entering into the interlocal agreement (ILA)and noted that 600 North was not included in the project due to Utah Transit Authority (UTA)providing funding for the route.He added that Capital Improvement Project (CIP)funding had been used to build bus stops throughout the City,fund the 600 North corridor study,and a proposed North Temple hub. Councilmember Rogers expressed concern that the 600 North route would be bypassed by UTA.Nichol Bourdeaux,Chief Planning and Engagement Officer at UTA,confirmed that the 205 extension would not be included in the ILA but explained that it would be part of the August Change Day 2022 and was within UTA’s five-year service plan. Mr.Larsen commented that an update concerning the groundwork being implemented is required for this project. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 8 8.Resolution:Capital Improvement Program Projects Follow-up ~5:40 p.m. 45 min. The Council will receive a follow-up briefing about the City's Capital Improvement Program (CIP)which involves the construction,purchase or renovation of buildings,parks,streets or other physical structures.Generally,projects have a useful life of five or more years and cost $50,000 or more.The Council approves debt service and overall CIP funding in the annual budget process,while project-specific funding is approved by September 1 of the same year. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,June 1,2021;Tuesday,July 13,2021;and Tuesday,July 20,2021 Set Public Hearing Date -Tuesday,June 8,2021 Hold hearing to accept public comment -Tuesday,July 13,2021 at 7 p.m.and Tuesday,August 17,2021 at 6 p.m. TENTATIVE Council Action -Tuesday,August 24,2021 Minutes: Council Members indicated line items they wanted to see prioritized in the budget: Councilmember Dugan spoke in support of Item 54 –he noted that reconstruction was necessary to continued use if the courts,they were the only public tennis courts open year- round in the City,and there was a limited need for Engineering support staff (straightforward approach to removing/replacing elements of the courts). Councilmember Valdemoros Spoke in support of Item 3 –she noted her support for utilizing American Rescue Plan Act (ARPA)funds for the full $500,000. Councilmember Rogers and Councilmember Wharton spoke in support of Item 68 –they noted the project would be specifically helpful to the Marmalade and surrounding area by providing safer traffic routes and was critical to saving lives. Councilmember Fowler spoke in suport of Iitem 72 –she noted the original applicant modified the request to $300,000 (down from $500,000)and wanted to fund the project at that amount,or utilize $35,000 for the study itself (with the possible intent to move it up in priority through the CIP process). Benjamin Luedtke,Jennifer Bruno,and Kristin Riker were present to provide further details,answer questions regarding specific line items,funding availability,and possible ARPA approved projects. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 9 9.Ordinance:Campaign Finance Reporting and Personal Campaign Committees ~6:25 p.m. 5 min. The Council will receive a briefing about an ordinance that would amend sections of the Salt Lake City Code relating to campaign finance reporting and personal campaign committees.The proposed ordinance would add a new campaign finance report requirement when participating in the Municipal Alternate Voting Method Pilot Program (commonly known as Ranked Choice Voting).The proposed ordinance also has general campaign finance changes to align City ordinance with current State Code. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -n/a Hold hearing to accept public comment -n/a TENTATIVE Council Action -Tuesday,July 20,2021 Minutes: Lauren Shafer provided information regarding campaign finance reporting for traditional voting (six report periods/dates),and a new proposed reporting period of June 29,2021 through September 6,2021 with a due date of September 9,2021 (replacing previous unenforceable reporting and for enhanced transparency prior to the general election). Council Members discussed the pilot program impact and the consideration of the state’s decisions. 10.Resolution:Utah Performing Arts Center Interlocal Agreement Written Briefing The Council will receive a written briefing about a resolution ratifying execution of a second amendment to an interlocal agreement between Salt Lake City,the Redevelopment Agency (RDA),and the Utah Performing Arts Center Agency (UPACA),for operation of the George S. and Delores Dore Eccles Theater. FYI –Project Timeline:(subject to change per Chair direction or Council discussion) Briefing -Tuesday,July 20,2021 Set Public Hearing Date -n/a Hold hearing to accept public comment -n/a TENTATIVE Council Action -Tuesday,July 20,2021 Minutes: Written briefing only.There was no discussion. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 10 Standing Items 11.Report of the Chair and Vice Chair Report of Chair and Vice Chair. Minutes: Item not held. 12.Report and Announcements from the Executive Director Report of the Executive Director,including a review of Council information items and announcements.The Council may give feedback or staff direction on any item related to City Council business,including but not limited to scheduling items. Minutes: Item not held. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 11 13.Tentative Closed Session The Council will consider a motion to enter into Closed Session.A closed meeting described under Section 52-4-205 may be held for specific purposes including,but not limited to: a.discussion of the character,professional competence,or physical or mental health of an individual; b.strategy sessions to discuss collective bargaining; c.strategy sessions to discuss pending or reasonably imminent litigation; d.strategy sessions to discuss the purchase,exchange,or lease of real property,including any form of a water right or water shares,if public discussion of the transaction would: (i)disclose the appraisal or estimated value of the property under consideration;or (ii)prevent the public body from completing the transaction on the best possible terms; e.strategy sessions to discuss the sale of real property,including any form of a water right or water shares,if: (i)public discussion of the transaction would: (A)disclose the appraisal or estimated value of the property under consideration;or (B)prevent the public body from completing the transaction on the best possible terms; (ii)the public body previously gave public notice that the property would be offered for sale;and (iii)the terms of the sale are publicly disclosed before the public body approves the sale; f.discussion regarding deployment of security personnel,devices,or systems;and g.investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code §78B-1-137,and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Minutes: The Council did not hold a closed session. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 12 Meeting adjourned at 6:18 PM Minutes Approved:December 14,2021 _______________________________ City Council Chair _______________________________ City Recorder This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4-203(2)(b). This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held Tuesday,July 20,2021. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday,July 20,2021 13 Amy Fowler (Dec 16, 2021 15:20 MST) Cindy Trishman (Dec 17, 2021 22:00 MST) July 20, 2021 Work Session Minutes Final Audit Report 2021-12-18 Created:2021-12-15 By:Michelle Barney (michelle.barney@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAACH4p_t7Zcd_JatruxR5T4-1heTi5E9MC "July 20, 2021 Work Session Minutes" History Document created by Michelle Barney (michelle.barney@slcgov.com) 2021-12-15 - 10:05:26 PM GMT Document emailed to Amy Fowler (amy.fowler@slcgov.com) for signature 2021-12-15 - 10:06:10 PM GMT Email viewed by Amy Fowler (amy.fowler@slcgov.com) 2021-12-16 - 10:20:24 PM GMT Document e-signed by Amy Fowler (amy.fowler@slcgov.com) Signature Date: 2021-12-16 - 10:20:43 PM GMT - Time Source: server Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2021-12-16 - 10:20:45 PM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2021-12-18 - 5:00:51 AM GMT - Time Source: server Agreement completed. 2021-12-18 - 5:00:51 AM GMT