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08/16/2022 - Work Session - MinutesThe City Council of Salt Lake City, Utah, met in Work Session on Tuesday, August 16, 2022 in a hybrid meeting. The following Council Members were present: Ana Valdemoros, Amy Fowler, Darin Mano, Chris Wharton, Daniel Dugan, Victoria Petro, Alejandro Puy Present Legislative leadership: Cindy Gust-Jenson, Executive Director; Jennifer Bruno, Deputy Director Present Administrative leadership: Mayor Erin Mendenhall; Rachel Otto, Chief of Staff; Lisa Shaffer, Chief Administrative Officer Present City Staff: Ben Luedtke – Senior Public Policy Analyst, Brian Fullmer – Constituent Liaison, Policy Analyst, Katie Lewis – City Attorney, Cindy Lou Trishman – Salt Lake City Recorder, Andrew Johnston – Director of Homelessness Policy and Outreach, DeeDee Robinson – Minutes and Records Clerk, Sylvia Richards – Public Policy Analyst, Taylor Hill – City Council Staff, Mary Beth Thompson – Chief Financial Officer, Jonathan Larsen – Transportation Division Director, Lorena Riffo Jenson – Deputy Director Economic Development, Weston Clark – Mayor's Office Senior Advisor, Lara Handwerker – Transportation Planner, Roberta Reichgelt – Business Development Director, Peter Makowski – Economic Development Manager, John Anderson – Planning Manager, Olivia Hoge – Elections Management Coordinator Council Member Dugan presided at and conducted the meeting. The meeting was called to order at 2:00 pm. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 1 Work Session Items   1.Informational: Updates from the Administration ~ 2:00 p.m.  30 min. The Council will receive information from the Administration on major items or projects in progress. Topics may relate to major events or emergencies (if needed), services and resources related to people experiencing homelessness, active public engagement efforts, and projects or staffing updates from City Departments, or other items as appropriate. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a   Minutes: Rachel Otto provided information regarding: COVID-19 Updates •Recent hospitalization/vaccination data •Cases/hospitalizations currently declining •Wastewater data •Utah currently in medium transmission level (cases down 20% in the last 14 days) •Vaccine coverage by age groups and race and ethnicity Weston Clark provided information regarding: Community Engagement Highlights •Planning events/projects: Downtown Building Height & Street Activation updates, Shelter zoning update, Northpointe Small Area Plan (District 1), Accessory dwelling unit modifications (city-wide), Affordable housing incentives (city-wide) •Community & Neighborhoods events/projects: Housing SLC (city-wide housing survey) •Public Lands events/projects: Wasatch Hollow Park (District 6) (survey) •Transportation events/projects: Main Street Re-striping (Districts 4 and 5) •Public Utilities events/projects: South Temple Drain Rehabilitation (Districts 3 and 4) •Upcoming City-involved Events: Twilight Concert Series, Downtown Farmers Market, 900 West Farmers Market, etc. Andrew Johnston provided information regarding: Homelessness Update •Current Homeless Resource Center (HRC) shelter/bed availability •Last resource fair held August 12, 2022 at 1700 South Jordan River Park MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 2 •Kayak Court to be held on August 19, 2022 •Salt Lake County abatements paused from August 15-19, 2022 – next on the Jordan River •Rapid Intervention at City parks, Jackson Elementary, Horizonte Schools •Rapid Intervention process in the Continuum of Services; offering unsheltered stabilization offered through case managed motel rooms in collaboration with VOA Street Outreach, Advantage Services, and City staff Council Member Puy inquired about and requested additional information regarding vaccine coverage in his district/westside (REVIEW) Council Member Petro-Eschler requested further clarification on the open-air HRC concept and how many it would serve, and how long do persons stay in hotel rooms. Andrew Johnston said he would provide the requested details in a small group meeting for interested Council Members. Council Member Fowler noted her appreciation for the important work of the Rapid Intervention Team and Homeless Response and Engagement Team (HEART) and wanted to ensure their success (what was effective/not effective), and suggested looking into apprenticeship programs for VOA and other service providers to address some staffing needs.   2.Ordinance: Rezone at 1330 South 700 West ~ 2:30 p.m.  20 min. The Council will receive a briefing about a proposal that would amend the zoning map pertaining to a parcel of property at 1330 South 700 West to rezone the parcel from R- 1/7,000 (Single-Family Residential District) to CB (Community Business). Although a specific development is not being proposed at this time, the rezone is in anticipation of future neighborhood-scale mixed-use development. The request did not require a master plan amendment. Consideration may be given to rezoning the property to another zoning district with similar characteristics. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - Tuesday, August 16, 2022 Hold hearing to accept public comment - Tuesday, September 6, 2022 at 7 p.m. TENTATIVE Council Action - Tuesday, September 20, 2022   Minutes: Brian Fullmer provided an introduction to the proposal. John Anderson provided information regarding: MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 3 •Size of the subject property and existing status of the property •Current/proposed zoning designations •No public feedback received regarding the proposal •Planning Commission having forwarded a positive recommendation for the proposal •Supported by the Westside Master Plan and Plan Salt Lake •Applicant proposing to meet housing loss mitigation by signing a development agreement guaranteeing at least one residential unit was replaced   3.Informational: Ranked Choice Voting Overview ~ 2:50 p.m.  30 min The Council will be briefed about an option for the 2023 municipal election to participate in the State-authorized Municipal Alternative Voting Method Pilot Program project, otherwise known as ranked choice voting or instant runoff voting. Discussion will include how the ranked choice voting process worked for the 2021 municipal election, relevant bills in the Legislature’s 2022 General Session, candidate feedback and public education efforts. Under ranked choice voting, voters rank the candidates in order of preference. Election equipment tabulates the preference numbers for each ballot. If none of the candidates receive more than 50% of the overall vote after the first round of tabulation, the candidate with the least number of votes is eliminated. The voters who had selected the eliminated candidate as their first choice would then have their votes tabulated for their second-choice candidate. This process of elimination continues until a candidate crosses the 50% threshold and is declared the winner. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - TBD   Minutes: Benjamin Luedtke provided a brief introduction. Cindy Trishman and Olivia Hoge provided information regarding: Report on Ranked Choice Voting (RCV) •Comparison of percentages of votes cast in 2017, 2019, and 2021 – noting higher turnout during Mayoral election years •Survey results and feedback from candidates; 12 responses out of the 19 candidates •Cities in the US utilizing RCV; 27 jurisdictions outside of Utah and 23 Cities in Utah opted in for 2021 election year MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 4 •Results of analysis on RCV in Utah by Weber State University; study on the voter’s perception of the two voting methods used in Utah and survey on 2021 Utah political candidate’s perception of the RCV system; out of 700 voters surveyed, 350 participated in RCV and 350 participated in winner-takes-all (traditional voting); out of 81 candidates surveyed only 70 fully completed surveys were returned •RCV Cost: Salt Lake County having determined actual cost of RCV at $121,948, but honoring their estimate of $86,376 of which was paid by the City •Determination for using RCV deadline by May 2023 Council Member Dugan inquired if the City were to continue with RCV, would the cost decrease due to reducing the education element for RCV. Council Member Puy inquired what the cost for RCV would be if a Primary Election was held. Sherrie Swensen (Salt Lake County Clerk) indicated she would be leaving the role of County Clerk next year and noted the contract options provided would be from the County Clerk but did not want to speak on behalf of who would be the successor and could not answer questions regarding cost. Sherrie Swensen further stated that the cost for RCV in the previous election was grossly underestimated for such things as the paper and labor to create the RCV ballots, RCV ended up being more complex than previously thought, and estimated that given the same formula previously used costs would be expected to increase including the cost of postage. Council Member Puy took a moment to recognize and thank Sherrie Swensen for their decades of service to the County and for leading the way for fair, clean, and accessible elections, voting options, and ensuring voters were registered. Council Member Petro-Eschler inquired if any data was gathered regarding impacts to the money candidates had to raise due to RCV – wanting to ensure there were no additional barriers to marginalized communities seeking office. Cindy Trishman said she would review the data and return with additional information/analysis regarding candidate expenditures and contributions.   4.Ordinance: Budget Amendment No. 1 for Fiscal Year 2022- 23 ~ 3:20 p.m.  30 min. The Council will receive a briefing about an ordinance that would amend the final budget of Salt Lake City, including the employment staffing document for Fiscal Year 2022-23. Budget amendments happen several times each year to reflect adjustments to the City’s budgets, including proposed project additions and modifications. The proposed amendment includes transportation impact fees for reconstructing streets, public engagement for a potential parks and public lands general obligation bond, pedestrian and bicycle improvements to the 600 North/700 North corridor transformation project among other things. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - Tuesday, August 9, 2022 MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 5 Hold hearing to accept public comment - Tuesday, August 16, 2022 at 6 p.m. TENTATIVE Council Action - Tuesday, September 6, 2022   Minutes: Benjamin Luedtke provided an introduction to the budget amendment and provided information regarding: •A-1 Bridge to Backman Community Open Space Donation ($20K from Salt Lake Education Foundation to CIP Fund) •A-2 Purchase of Vehicles for New Community & Neighborhoods Department ($120K from General Fund Balance to Fleet Fund) •A-4 GO (General Obligation) Bond Public Outreach and Engagement ($150K from General Fund Balance) •A-5 Allocate Transportation Impact Fees for Street Reconstruction Projects ($3,111,335 from CIP Fund for nine projects) •A-7 Rail Spur Removal ($205,000 from General Fund Balance) •D-1 UTA Contribution to 200 South Transit Corridor and Complete Street Improvements ($1.3M from UTA to CIP Fund) •D-2 CIP Transfer for General Fund Security ($1.2M from CIP Fund to General Fund) •I-1 CIP True Up ($191, 540 from General Fund Balance to CIP Fund) •I-2 FY2023 Additional Funding for CIP Projects ($81K from General Fund Balance and $799,563 from Parks Impact Fees to CIP Fund) •I-3 Homeless Shelter Cities Mitigation Grant (receiving just under $2.75M from the State) Katherine Lewis provided information regarding the GO Bond and said the City may not use City funds for and no City employees may advocate/advocate against a bond proposal; however, elected officials are not subject to this rule and may advocate/advocate against the bond proposal but not on City time/equipment due to a different law prohibiting political activity on City-owned equipment. Straw Poll: Unanimous support for Item D-2. Council Member Valdemoros spoke regarding Item I-3 and requested the collection of thorough data to ensure the grant money continued for the future and grant funds were spent responsibly. Council Member Dugan requested more information on the most current sales tax data (from April/May 2022) compared to the City’s actual budget for last year. Mary Beth Thompson said the information would be gathered and provided at the next budget amendment update.   Resolution: Creation of Outdoor Business Activity Grant ~ 3:50 p.m. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 6 5.Program  20 min The Council will receive a follow-up briefing about a resolution creating the Outdoor Business Activity Grant Program and program guidelines. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, September 6, 2022   Minutes: Sylvia Richards provided an introduction to the briefing. Roberta Reichgelt and Peter Makowski provided information regarding: •Background ◦Funding source: Budget Amendment No 4. FY22 ◦Responding to impacts of COVID-19 ◦Assistance for restaurants, bars and retail to expand outdoor patios and support Open Streets events •Stakeholders ◦Department of Community and Neighborhoods (CAN) ◦Mayor’s Office of Equity & Inclusion ◦Salt Lake area Restaurant Association ◦SLC’s Business Advisory Board ◦Local businesses •Diversity, Equity & Inclusion ◦20% of funds ($20K) dedicated to businesses west of I-15 ◦Multi-lingual, online, and paper applications ◦Technical assistance and translation services provided by The International Rescue Committee (IRC) ◦Marketing through culturally diverse Chambers of Commerce and IRC •Program Guidelines ◦Grant amounts – $5K for outdoor dining/retail, $10K for Open Streets events ◦Use of funds ◾Outdoor dining/retail furniture, fixtures, and equipment ◾Current SLC Business License ◾Fixed location – restaurant, bar, in-person retail ◦Eligibility ◾Located in SLC ◾Current SLC Business License ◾Fixed location – restaurant, bar, in-person retail ◾Reimbursement of expenses as of April 1, 2021 ◦Application MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 7 ◾Online, paper, multi-lingual ◦Review criteria ◾Eligibility ◾Required documentation ◾Availability of funds Council Member Dugan requested a reporting mechanism for data regarding performance of the grant program. Council Member Mano questioned why last years expenses (from April 2021) were being reimbursed rather than used for future expenditures. Peter Makowski said it was timed appropriately last year when certain federal/State/City funding resources ran out and when the City’s emergency proclamations for reduced fees/regulations for outdoor dining/Open Streets events ended and added that it could also be provided for current applicants who incurred expenses more recently. Mary Beth Thompson clarified that the $100K for the reimbursement program came from the General Fund two budgets ago and could be spent however the Council chose – the information presented was a recommendation from the Administration but did not require the allowance to reimburse individuals for past expenses. Lorena Riffo Jenson clarified that American Rescue Plan Act (ARPA) funds previously appropriated by the Council were separate and this reimbursement program was specifically for those outdoor retailers/restaurants that were having activities outside. Council Members Mano and Puy expressed interest in opening up the opportunity for future expenses a company might incur and not just a reimbursement program. Council Member Valdemoros requested more information on the businesses who were eligible/interested in the reimbursement program along with potential business that could use/be interested in the program.   6.Tentative Break ~ 4:10 p.m.  20 min. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - n/a Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a   7.Informational: Livable Streets Program Update and Policy Input ~ 4:30 p.m.  45 min. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 8 The Council will receive an update and opportunity to provide policy input on the Livable Streets Program. The program aims to implement traffic calming in neighborhoods throughout the City. The Administration has provided information about the proposed program which would use a data-driven, transparent, and equitable prioritization process to implement traffic calming improvements where there is most need. This is an opportunity for the Council to provide policy input on how the program is implemented. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a   Minutes: Jennifer Bruno clarified/specified the difference between Livable Streets funding and Complete Streets funding. Benjamin Luedtke provided information regarding: •Maps of Program Zones ◦Top 10 Livable Streets Prioritized Zones City-wide – based on the program data-driven design (a needs based/equity approach, ranked on relative need) ◦Top 2 Livable Streets Prioritized Zones within each Council District ◦Color Coded – showing all 113 zones City-wide based on relative need for traffic calming Jonathan Larsen indicated he was seeking guidance from the Council on which map/concept would be preferred. Council Member Mano inquired as to what was considered regarding the prioritization of the different areas. Lara Handwerker said factors included overall vehicle speeds, property crashes (with no injuries), injury/fatality crashes, community assets within each zone (parks, schools, senior centers, libraries, etc.), zero car households, and minority populations/income data. Council Member Dugan inquired what the estimate would be of how many of the 113 zones could be covered by the $2M. Jonathan Larsen said about four zones could be adequately covered by the $2M. Council Member Fowler inquired about and requested a map overlay displaying Capital Improvement Projects (CIP) for traffic calming that had already been funded, noting it should be an additional priority indicator. Jonathan Larsen said these CIP projects that were already funded should be the top priority and finished as soon as possible before new zones were started.   Ordinance: Community Recovery Committee ~ 5:15 p.m. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 9 8.Ordinance: Community Recovery Committee ~ 5:15 p.m.  10 min. The Council will receive a briefing about an ordinance that would amend the Salt Lake City Code to modify the membership of the Community Recovery Committee, a new city board to assist with and oversee the distribution of American Rescue Plan Act funds. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, August 16, 2022   Minutes: Jennifer Bruno provided a brief introduction to the proposed ordinance and recited the newly added language regarding memberships for the Community Recovery Committee (CRC). Council Member Wharton requested information regarding vacancy levels of City boards and commissions. Rachel Otto said that information would be collected and provided to the Council. Council Member Puy said alongside vacancy levels, it was important for him to also see the distribution of board members by district and at-large appointees and in which districts they reside in. Council Member Fowler proposed to add the topic of City boards and commissions to the Administrative updates on a basis of every six months or once a year to keep the Council updated on Board/Commission activity.   9.Ordinance: Economic Development Revolving Loan Fund (EDLF) – Kalo Clinical Research ~ 5:25 p.m.  10 min. The Council will receive a briefing about an ordinance that would approve a $262,963.61 loan for Kalo Clinical Research from the Economic Development Loan Fund. This loan will assist in the creation of 6 new jobs in the next year and retention of 6 current jobs. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, August 16, 2022 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, September 6, 2022   Minutes: Item determined to be a Written Briefing only. No discussion was held.   MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 10 Standing Items   10.Report of the Chair and Vice Chair   Report of Chair and Vice Chair.    Minutes: Council Member Dugan informed the Council of potential special meetings to be held on August 23 and August 29, 2022 at 6:00pm.   11.Report and Announcements from the Executive Director   Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items.    Minutes: Item not held.   12.Tentative Closed Session   The Council will consider a motion to enter into Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss collective bargaining; c. strategy sessions to discuss pending or reasonably imminent litigation; d. strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; e. strategy sessions to discuss the sale of real property, including any form of a water right or water shares, if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; (ii) the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 11 f. discussion regarding deployment of security personnel, devices, or systems; and g. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act.    Minutes: Closed Session Started at 5:27 pm Held via Webex and in the Work Session Room (location) Council Members in Attendance: Council Members Dugan, Valdemoros, Petro-Eschler, Puy, Mano, Wharton and Fowler (online) City Staff in Attendance: Mayor Mendenhall, Rachel Otto, Lisa Shaffer, Lindsay Nikola, Andrew Johnston, Katherine Lewis, Mary Beth Thompson, Aaron Price, Cindy Gust- Jenson, Jennifer Bruno, Sam Owen, Allison Rowland, Ben Luedtke, Beatrix Sieger, Scott Corpany, Ben Luedtke, Sylvia Richards, Taylor Hill and Cindy Lou Trishman Closed Session ended at 5:57 pm   Motion: Moved by Council Member Mano, seconded by Council Member Valdemoros to exit the Closed Session. AYE: Ana Valdemoros, Amy Fowler, Darin Mano, Chris Wharton, Daniel Dugan, Victoria Petro, Alejandro Puy Final Result: 7 – 0 Pass Motion: Moved by Council Member Mano, seconded by Council Member Valdemoros to enter into Closed Session for the purposes of attorney-client matters. AYE: Ana Valdemoros, Amy Fowler, Darin Mano, Chris Wharton, Daniel Dugan, Victoria Petro, Alejandro Puy Final Result: 7 – 0 Pass Meeting adjourned at: 5:15 pm. Minutes Approved: January 3, 2023. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 12 _______________________________ City Council Chair _______________________________ City Recorder This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content pursuant to Utah Code §52-4- 203(2)(b). To listen to the audio recording of the meeting or view meeting materials, please visit Salt Lake City Public Body Minutes library, available at www.data.slc.gov, selecting the Public Body Minutes hyperlink. If you are viewing this file in the Minutes library, use the links on the right of your screen within the ‘Document Relationships’ information to listen to the audio or view meeting materials. This document along with the digital recording constitutes the official minutes of the City Council Work Session meeting held Tuesday, August 16, 2022.   MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, August 16, 2022 13 Daniel Dugan (Jan 6, 2023 22:14 MST) August 16, 2022 WS Minutes - Approved 1-3-23 Final Audit Report 2023-01-09 Created:2023-01-06 By:DeeDee Robinson (deedee.robinson@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAALm4RHYCKrKddee0hXdaQ_mgPoe5xztvG "August 16, 2022 WS Minutes - Approved 1-3-23" History Document created by DeeDee Robinson (deedee.robinson@slcgov.com) 2023-01-06 - 8:07:58 PM GMT Document emailed to Daniel Dugan (daniel.dugan@slcgov.com) for signature 2023-01-06 - 8:08:49 PM GMT Email viewed by Daniel Dugan (daniel.dugan@slcgov.com) 2023-01-07 - 5:14:14 AM GMT Document e-signed by Daniel Dugan (daniel.dugan@slcgov.com) Signature Date: 2023-01-07 - 5:14:51 AM GMT - Time Source: server Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2023-01-07 - 5:14:52 AM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2023-01-09 - 5:23:39 PM GMT - Time Source: server Agreement completed. 2023-01-09 - 5:23:39 PM GMT