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02/07/2023 - Work Session - MinutesThe City Council of Salt Lake City, Utah, met in Work Session on Tuesday, February 7, 2023. The following Council Members were present: Ana Valdemoros, Victoria Petro, Daniel Dugan, Amy Fowler, Chris Wharton, Alejandro Puy, Darin Mano Present Legislative leadership: Cindy Gust-Jenson – Executive Director, Jennifer Bruno – Deputy Director, Lehua Weaver – Associate Deputy Director Present Administrative leadership: Rachel Otto – Chief of Staff, Lisa Shaffer – Chief Administrative Officer Present City Staff: Katherine Lewis – City Attorney, Cindy Lou Trishman – City Recorder, Michelle Barney – Minutes & Records Clerk, Thais Stewart – Deputy City Recorder, Taylor Hill – Constituent Liaison/Policy Analyst, Scott Corpany – Staff Assistant, Allison Rowland – Public Policy Analyst, Andrew Johnston – Director of Homelessness Policy and Outreach, Ben Luedtke – Senior Public Policy Analyst, Blake Thomas – Community & Neighborhoods Director, Brian Fullmer – Constituent Liaison, Policy Analyst, Mary Beth Thompson – Chief Financial Officer, Nick Norris – Planning Director, Sylvia Richards – Public Policy Analyst, Katherine Maus – Public Lands Planner, Kelsey Lindquist – Planning Manager, Mark Stephens – City Engineer, JP Goats – Deputy Director, Public Services, Jorge Chamorro – Director of Public Services, Kristina Gilmore – Senior Planner, Michael McNamee – Principal Planner, Tammy Hunsaker – Deputy Director, Community and Neighborhood Services, Ashley Lichtle – Community Liason, Eva Lopez – Community Liason, Michelle Mooney – Equity Manager, Damian Choi – Chief Equity Officer, Lindsey Nikola – Deputy Chief of Staff The meeting was called to order at 2:05 pm MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 1 Work Session Items 1.Informational: Updates from the Administration ~ 2:00 p.m. 15 min. The Council will receive information from the Administration on major items or projects in progress. Topics may relate to major events or emergencies (if needed), services and resources related to people experiencing homelessness, active public engagement efforts, and projects or staffing updates from City Departments, or other items as appropriate. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Lindsey Nikola provided information regarding: COVID-19 Updates • Cases were down 15% in the U.S. and Utah cases were up 17% over the last two weeks • Vaccination/booster locations/information Eva Lopez provided information regarding: Community Engagement Highlights • Ways to engage with the City found at www.slc.gov/feedback/ • Resident Food Equity Advisors – Food Equity Micro grant – https://www,slcgov/sustainability/food-equity-grant/ • Public Utilities – Big Cottonwood Canyon Treatment Plant Rebuild was in the early stages of development and would include public engagement and advisory council • Mayor’s Office Community Office Hours Andrew Johnston provided information regarding: Homelessness Update • Homeless Resource Center bed/shelter availability/occupancy information • Rapid Intervention Team (RIT)/Encampment Impact Mitigation (EIM) outreach information Council Members and Andrew Johnston discussed the capacity rates being impacted by facility staffing, homeless statistics from 2021 versus 2022, how transportation assisted with the use of shelters. Council Members stated they hoped the public stayed active in pushing for change/help for homelessness as the State Legislature was currently looking at homelessness and it was important to have the public involved in the process. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 2 The Council will hold a discussion about various initiatives led by the City's Office of Equity and Inclusion. These initiatives include, but are not limited to, improving racial equity and justice in policing. Discussion may also include updates on the City's other work to achieve equitable service delivery, decision-making, and community engagement through the Citywide Equity Plan, increased ADA resources, language access, and other topics addressed in the ongoing work of the Human Rights Commission and the Racial Equity in Policing Commission. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Damian Choi and Michelle Mooney introduced themselves. Michelle Mooney and Damian Choi presented the Homeless Resource Center (HRC) report including: Work with Mayor with City Council to adopt and codify Commission on the Elimination of all forms of Discrimination Against Women (CEDAW) • Partner with internal stakeholders to conduct Thriving in Place study • Review and adopt Language Access Policy and joint resolution • Update and re-launch the commission website HRC 2023 Goals: • Build framework for Intersectional Gender Equity Analysis and develop CEDAW Taskforce • Participation in Salt Lake Valley Commission to End Homelessness • Address geographic inequity, evaluate Thriving in Place and provide recommendations • Create procedure for consistent data collection of ethnic/racial demographics to align with federal census guidelines • Establish a children/youth advocacy subcommittee Racial Equity Plan – C Annual Report Complete: • Work with Salt Lake City Police Department (SLCPD) to complete more than 75% of Phase I recommendations (6 items in progress, 2 incomplete) • Hire a Senior Education Advisor for Mayor’s Office to re-negotiate a memorandum of understanding (MOU) for School Resource Officers (SROs) • Recommend final Salt Lake City Community-Based Trainers of Color to conduct training for SLCPD • Increase staffing for the co-response team • Update and re-launch the commission website 2023 Goals: • Partner with ADC to facilitate Neurodiversity/Sensory Needs Subcommittee MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 3 2.Informational: Equity Update 2:15 p.m. 20 min. • Review the current structure of the Civilian Review Board and evaluate national models ◦ Coordinate community listening sessions led by the Racial Equity in Policing (REP) Commissioners • Recommend budgetary/allotment for mental health professionals and victim advocates ◦ Providing culturally responsive therapy to victims of families who have experienced negative police interactions Council Members and Michelle Mooney discussed if the money allocated for therapy was earmarked for specific individuals and why the funding was part of the Police Department budget. Council thanked the Staff for all the work with Racial Equity in Policing. 3.Ordinance: Public Accommodation Closed Captioning ~ 2:35 p.m. 20 min. The Council will receive a briefing about an ordinance that would activate closed captioning on televisions in public areas. Closed captioning can provide better access for veterans with hearing loss, the elderly, people with autism or sensory disabilities, ADHD, dyslexia, learning disabilities, down syndrome and auditory neuropathy, and people who are learning English as a second language or are limited English proficient (LEP). In a noisy environment, hearing people can benefit from having the captions turned on and such enhanced access can be helpful when there's an emergency broadcast. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, February 21, 2023 Ashley Lichtle presented the proposed ordinance for activation of closed captioning on television in public areas. Council Members and Ashley Lichtle discussed the City ordinance requirements for businesses with public facing televisions to provide closed captioning and noted it was a free opportunity for businesses to be more inclusive. Mary Bonham (American Sign Language Interpreter) was present to translate. Pamela Mower (Accessibility and Disability Commissioner) and Stephen Persinger (Accessibility and Disability Commissioner) thanked the Council for giving them the opportunity to be at the meeting, explained how closed captioning benefited all communities and the possibility of drawing more deaf and hard of hearing individuals into Salt Lake City. Council Members and Ashley Lichtle discussed: MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 4 • Public education process to announce the ordinance • Option to use business licensing for the notification process • Including the Airport in the notifications • Expressed excitement to see Boards and Commissions coming to the Council with direct policy recommendations • Ensuring the ordinance could not be used to target business owners that may not know that it exists Council Members expressed willingness to help notify businesses owners of the ordinance. Pamela Mower stated educating the deaf and hard of hearing on how to approach businesses, that may not be aware of the ordinance, as well as work with Work Force Services to educate people would help to address the concern of businesses being targeted. Council Members and Ashley Lichtle discussed the current Americans with Disability Act (ADA) requirements to turn on closed captioning (if requested), being a learning opportunity to educate businesses to be more inclusive. Kayci Lynam (Accessibility and Disability Commissioner) expressed excitement for the ordinance and asked that every business increase the closed caption text size for those that have vision issues and to be trained for emergency preparedness. Council Members, Ashley Litchtle, and Damian Choi discussed the status of translating City documents, prioritizing which documents needed to be translated, and the importance of doing it accurately. Council Member Puy expressed willingness to help translate documents. 4.Informational: Land Exchange to Facilitate the Bridge to Backman Project ~ 2:55 p.m. 20 min. The Council will receive a briefing about a transfer of certain Open Space Lands owned by Salt Lake City located at 592 N. Riverside Drive for $0 to Riverwood Cove, LLC in exchange for another open space parcel of equal size. This exchange will facilitate the development of a new public park, a community outdoor classroom, and a new walking and bicycling connection to/from Backman Elementary School for Backman Elementary School students, and will resolve a current encroachment issue. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - Tuesday, January 17, 2023 Hold hearing to accept public comment - Tuesday, February 7, 2023 and Tuesday, February 21, 2023 at 7 p.m. TENTATIVE Council Action - tbd MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 5 Ben Luedtke gave a brief introduction to the proposed land swap negotiated between the City and a private land owner, location of the property, what was included in the project and the City requirements for removing open space. Council Member Mano clarified the Council’s Role in the process was advisory only, and the zoning of the parcels included in the land swap. Tammy Hunsaker and Kat Maus presented the proposal including: • The proposal was for a land swap to finalize the Bridge to Backman project • Use of the property and what was included in the proposal • Property was roughly 2,473 square feet or .057 acres • Project was to resolve utility and access issues and resulted in no net loss of open space • Open space removal process • Public outreach for the proposal including a newspaper notice Council Members, Ben Luedtke,Tammy Hunsaker and Kat Maus discussed: • Adjacent parking lot ownership • Setbacks for the project • Noticing requirements • Newspaper noticing and if it should be updated • Streamlining the process for land swapping green space when there was no loss of open space • Funding for the project • If the land swap was planned from the start of the project 5.Ordinance: Right of Way Permit Notification Fee ~ 3:15 p.m. 20 min. The Council will receive a briefing about an ordinance that would amend notice requirements for work in the public way permits and impose a fee related to such notices. If adopted, the fee associated with the pre-notification postcards would be in the existing Consolidated Fee Schedule so that the appropriate fees can be assessed to the public way permit applicant along with the other required public way permit fees prior to approval and issuance of the permit. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - Tuesday, February 7, 2023 Hold hearing to accept public comment - Tuesday, March 7, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, March 21, 2023 Sylvia Richards reviewed the proposal to change the Consolidated Fee Schedule specifically adding a fee for the cost of notifying adjacent properties when work MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 6 was done in the public right of way. Mark Stephens, JP Goats and Jorge Chamorro discussed: • The impacts to neighboring/adjacent properties when work was done in the public right of way • Options for notifying residents • Cost of the notification ($11.53 with labor or $3.49 without) • The benefits of having City Staff oversee and create the notifications Council Members, Sylvia Richards, Mark Stephens, JP Goats and Jorge Chamorro discussed: • If land use applications were charged a similar fee • Postcards provided consistency with other notifications in the City • Noticing – full burden price should be charged, City logo was important but not necessary to be on the notice • Regulations if applicants chose to do the noticing themselves • The cost for the notices and how to make it less burdensome to ensure the ordinance was followed • The possibility to remove the option of an applicant providing their own notices; requiring applicants to use the City for noticing purposes • Requirements for providing verification of noticing if the applicant chooses to do it themselves • Whether or not to allow applicants to provide notifications Council Members wanted answers to the following: • Cost of a Planning Permit • Did Planning have an option for the applicant to print notifications • Ways to recoup City costs associated with applicants providing noticing • If the option for applicants to provide noticing could be removed 6.Informational: Transparency in the Housing Stability Division Budget ~ 3:35 p.m. 45 min. The Council will receive a briefing on the Administration’s process of aligning budget and procedural practices in several Housing Stability Division programs with current City best practices. The objective is to improve transparency and budgeting processes, particularly for the Home Rehabilitation, Homebuyer, and Community Land Trust programs, which are complex and use both federal and local funds. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 7 Allison Rowland presented the ongoing internal review that as of November 30, 2022, resulted in the location of $20,412,990 in dormant program income and other funds that were incorrectly accounted for by the Housing Stability Division of the Community and Neighborhoods Department (CAN). Allison Rowland reviewed what the funds were related to, how they were overlooked (tracking issues) as well as the Administration’s recommended process improvements to ensure financial transparency in the future. Blake Thomas and Tammy Hunsaker presented the Housing Stability Program and Budget Transparency including: • Grant administration and program delivery • Past issues with tracking and transparency • Proposed policies to correct the issues • Budget and Funds • Process Improvements ◦ Establish formal policies and procedures ◦ Increase budget transparency ◦ Align with the Open and Public Meeting Act ◦ Establish a Homeowner Revolving Loan Fund • Housing roles and responsibilities • Next steps Council Members, Allison Rowland, Blake Thomas and Tammy Hunsaker discussed: • How the homeowner buying program worked and how funds would be allocated in the proposed revolving loan fund • The benefit of City loans to the homebuyer • The process of acquiring homes for the program • The review process and allotted funding for issuing home loans • City Council’s role in the process • Who would use the revolving loan fund • Services the home repair program provided that would also be part of the revolving loan fund • Housing and Urban Development (HUD) regulations/restrictions on funding • Possibilities of having to return funding to HUD • Community land trust regulations and funding • Money to acquire land was provided by HUD and other funds that existed from previous programs • Who decided which properties to acquire • Funds that were/were not subject to HUD requirements • Determining what services the City should/should not provide • How the fund related to the Mayor’s perpetual housing fund • Redevelopment Agency’s, Community Development and Housing Stability’s roles in working with different entities regarding housing and outlining demographics for each division • Options for properly funding housing programs • The City’s Housing Plan would need revisions • Increased pressure from the community for cities to take action on housing issues MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 8 • The proposed solutions (outlined in the Staff Report) for the problem being appropriate FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - n/a Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a 8.Ordinance: Accessory Dwelling Unit (ADU) Text Amendment Follow-up ~ 4:40 p.m. 30 min. The Council will receive a follow-up briefing about a proposal that would amend various sections of the Title 21A of the Salt Lake City Code pertaining to Accessory Dwelling Unit (ADU) regulations. The proposed code revisions would eliminate the conditional use requirement for detached ADUs in single-family residential zones. They would also aim to lower zoning barriers to construction of ADUs in general. The proposed changes would seek to strike a better balance between encouraging construction of ADUs and mitigating impacts to neighboring properties. For more information on this item visit www.tinyurl.com/ADUTextAmendment FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, January 17, 2023 and Tuesday, February 7, 2023 Set Public Hearing Date - Tuesday, January 17, 2023 Hold hearing to accept public comment - Tuesday, February 7, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, February 21, 2023 Brian Fullmer presented the proposal including: • Prior discussion held on January 17, 2023 was a briefing where Council focused the discussion on parking requirements, maximum Accessory Dwelling Unit (ADU) size, owner occupancy, required setbacks and conditional use requirements • Potential straw polls listed in the Staff report (located in the meeting materials) • Public hearing was scheduled for the February 7, 2023 Formal Meeting Council Members, Brian Fullmer, Michael McNamee and Nick Norris discussed: • The meaning of a straw poll • Public comments on the proposal • Off-street parking MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 9 7.Tentative Break ~ 4:20 p.m. 20 min. • Whether or not to remove or keep the requirements in the ordinance Straw Poll Support for keeping the minimum of one off-street parking space with the exception of being within a quarter-mile of a transit stop. Supported by Council Members Fowler, Puy, Valdemoros, Petro, and Mano. Council Members Wharton and Dugan did not support the straw poll. Council Members expressed their reasoning for supporting/not supporting the straw poll. Council Members discussed the bike lane exception. Straw Poll Support for requiring one off-street parking space and remove the exception in relation to bike lanes. Supported by Council Members Wharton, Valdemoros and Dugan. Council Members Puy, Fowler, Petro and Mano did not support the straw poll. Council Members discussed: • Whether or not to remove the requirement for off-street parking if on street parking was available • Options to address larger blocks with accessible parking where additional vehicles could be accommodated Nick Norris explained how the zoning ordinance addressed parking including on and off- street. Straw Poll Support for removing the exception of on-street parking. Supported by Council Members Puy, Wharton, Mano, Fowler and Dugan. Council Member Petro did not support the straw poll. Council Member Valdemoros did not vote. Council Members and Michael McNamee discussed: • If Council wished to increase the maximum size of ADUs on larger properties • Why the 720 and 1,000 square foot sizes were chosen • The idea was not to create family housing but more housing in general, however; the need for family housing in communities existed Straw Poll Support for setting the 1,000 square foot minimum requirement. Supported by Council Members Puy, Petro, Mano and Valdemoros. Council Members Fowler, Wharton and Dugan did not support the straw poll. Straw Poll Support to remove the 12,000 square foot option. Supported by all Council Members present. Council Members discussed: • Whether or not to maintain the current owner occupancy requirement MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 10 • Short-term rental discussion at the Legislature and how it would affect owner occupancy • Concerns over regulating possible short-term rentals created with the development of ADUs • Keeping with the intent that ADUs were another tool to create housing stock in the City • Constituents statements as to why ADUs would help the community • The need to protect renters in the City • Neighborhoods needed a mix of renters and homeowners • Owner occupancy created a buy-in with development that matched the neighborhood • Need to ensure the resulting ordinance promoted ADU development • Placing a stipulation for reporting on ADUs to review the effects of the ordinance on development Straw Poll Support for removing the owner occupancy requirement. Supported by Council Members Mano and Puy. Council Members Valdemoros, Fowler, Dugan, Petro and Wharton did not support the straw poll. Straw Poll Support to keep the owner occupancy requirement and ask the Planning Department to report back on the number of ADUs constructed and why the numbers were lower than expected. – No vote was taken. Council Members and Nick Norris discussed: • Current reporting requirement on construction of ADUs • Whether or not to support the proposed setback requirements • Changing the 10 foot setback to accommodate wider lots • The process of determining allowable building height Straw Poll Support to change the corner yard set back to 20% of the width of the lot or a 10 foot setback (which ever was less). Supported by all Council Members present. Straw Poll Support for the setback as suggested by the Planning Department. Supported by Council Members Mano, Valdemoros, Fowler, Petro, Wharton and Puy. Council Member Dugan did not support the straw poll. Council Members discussed removing the conditional use permit requirement. Straw poll Support for making ADUs a permitted use. Supported by all Council Members present. Council Members, Nick Norris and Michael McNamee discussed: • Height of an ADUs in comparison to the height requirements of a detached garage which varied in the different zones • Whether to allow ADUs to be taller than the primary building MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 11 • Setback requirements for ADUs above detached garages • How grade changes affected the construction of ADUs • Height restrictions and the maximum allowable height of ADUs Straw Poll Supporting that an ADU could not be higher than a primary dwelling. Supported by Council Members Dugan and Valdemoros. Council Members Mano, Fowler, Petro, Wharton and Puy did not support the straw poll. 20 min. The Council will receive a briefing about a proposal that would amend the zoning map pertaining to a parcel at approximately 130 North 2100 West to remove the AFPP (Airport Flight Path Protection) Overlay District Influence Zone B. The property is currently occupied by a hotel building and associated parking. The desired result is to allow the building to operate as permanent supportive housing primarily for those ages 62 and older. ​​Petitioner: Friends of Switchpoint. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - Tuesday, February 7, 2023 Hold hearing to accept public comment - Tuesday, February 21, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, March 7, 2023 Brian Fullmer presented the proposal including: • Remove the property at 130 North 2100 West from the Airport Flight Path Protection Influence Zone B • Petitioner’s request to expand the existing hotel at 130 North 2100 West for use as permanent supportive housing with a focus on older individuals transitioning out of homelessness • Under the proposal 94 residential units would be created with kitchens, bathroom facilities and community amenities • Zoning of the property and how it affected the proposal • Planning Commission forwarded a positive recommendation for the proposal Krissy Gilmore and Kelsey Lindquist presented the proposal including: • Project Request to remove the property at 130 North 2100 W from the Airport Flight Path Protection Influence Zone B • Key Considerations – Equity concerns, need for deeply affordable housing, noise study provided by the applicant, access to transit, not incompatible with neighboring properties (no negative impacts), suggested condition of approval • The Planning Commission forwarded a positive recommendation to the City Council with the following condition:​ ◦ A development agreement shall be recorded on the property that requires any new development or substantial remodel of existing development to be constructed with air circulation systems of at least thirty (30) dBs of sound attenuation in sleeping areas and at least twenty-five (25) dBs of sound MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 12 9.Ordinance: Rezone at approximately 130 North 2100 West ~ 5:10 p.m. attenuation elsewhere Council Members, Brian Fullmer, Krissy Gilmore and Kelsey Lindquist discussed: • The level of noise from the freeway versus the airport • With the finding of the study would it be worth considering opening up a larger area for development • Would need to work with the Airport on future development • It was better to rezone properties on a case-by-case basis to ensure sound was not an issue • Asking the developer to plant trees to help with the sound levels • Meeting held between the Applicant and Council Members to address the airport overlay zoning Jason Wheeler (ASSIT Inc.) and Carol Hollowell (Friends with Switchpoint) thanked the Council for helping address the airport overlay issues and stated/reviewed: • The sound levels from the freeway versus the airport • Access from the property to transit and other downtown amenities benefited the site and proposed use • Project was a great addition to housing for the homeless • Funding for the project • Who the development would support Council Members, Jason Wheeler and Carol Hollowell discussed: • Planting trees and eliminating large amounts of grass • Possibility of expediting the permit process • The requirement for a public hearing • What would be done with the property if the zoning was not approved Circulation Plan 30 min. The Council will receive a briefing about the proposed update to the 2013 Sugar House Circulation Plan for walking, biking, and public transit within and through the business district. The Local Link study has project and program recommendations, and a Transit Alternatives Analysis evaluating various transit options including streetcar extensions connecting the Sugar House Business District to the Brickyard, Millcreek, and Holladay. For more information on this item visit https://tinyurl.com/transportationslc FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - Tuesday, February 7, 2023 Hold hearing to accept public comment - Tuesday, February 21, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, March 7, 2023 MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 13 10. Ordinance: Local Link Study Update to 2013 Sugar House ~ 5:30 p.m. Moved to a future agenda. 11.Informational: State of Utah Fraud Risk Assessment for 2022 ~ 6:00 p.m. 10 min. The Council will receive a briefing from the Administration on the 2022 official Fraud Risk Assessment. This report is required to be presented to the legislative body by State law. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Mary Beth Thompson reviewed the risk assessment according to the State Auditor’s report. Council Members thanked Mary Beth Thompson for keeping the City where it needed to be. 12.Board Appointment: Transportation Advisory Board – Julie Bjornstad ~ 6:10 p.m. 5 min The Council will interview Julie Bjornstad prior to considering appointment to the Transportation Advisory Board for a term ending September 29, 2025. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, February 7, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, February 7, 2023 Interview held. Council Member Mano said Julie Bjornstad’s name was on the Consent Agenda for formal consideration. Standing Items 13.Report of the Chair and Vice Chair MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 14 Report of Chair and Vice Chair. No report. 14.Report and Announcements from the Executive Director - - Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Notification of removal of Artworks from the City’s Public Art Collection; • Feedback Request on Parks, Trails and Open Space Bond; and • Scheduling Items. Cindy Gust-Jenson stated there were a number of announcements Notification of removal of Artworks from the City’s Public Art Collection • The Mayor approved the recommendation from the Salt Lake Art Design Board to remove the following artworks from the City’s public art collection: ◦ Bench sculpture of Untitled at Bend in the River by Paul Heath, Linda Nowlin, Louise Fischman, and Wayne Geary located in Modesto Park at Jordan River Parkway, 1550 S 1110 W ◦ Three concrete furniture sculptures, Sugar House Benches, by Eric Thelander located in front of Fairmont Aquatic Center, Sprague Library, and 2005 South 1100 East The recommendations are based on multiple factors, including a lack of structural integrity, repeated and ongoing issues with vandalism, unreasonable costs for repair and maintenance, and safety concerns. An informational transmittal was received in the Council Office on January 18 satisfying the 45-day advance notice requirement in City Code before an artwork in the City’s collection may be removed. Council Members would like information on what happened when arts were decommissioned and would like to know more about the process. Feedback Requested on Neighborhood Parks Projects in the $85 Million Parks, Trails and Open Space Bond Council Member feedback is welcome as the Administration is preparing a transmittal on next steps for the bond, especially as it relates to using the $10.5 million for improvements to neighborhood parks with at least one in each Council District. Would the Council prefer to hold a discussion in a future Work Session, or Small group meetings with the Administration to discuss options for how to select locations / projects for these Neighborhood Parks. Once a process and project list is prepared, the Council would need to hold a public hearing and approve the use of bond funds in a budget opening for the City to spend the funds. Please reach out to Ben Luedtke or your Liaison with any feedback. Council Members would like to hold small group meetings and then have larger discussions in a Work Session. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 15 Priorities for the Internal Budget Review Committee The Administration has invited the Council to submit priorities for their internal Budget review committee as they build and consider the Mayor’s Recommended Budget for FY 24. This is a unique opportunity for the legislative branch to provide early input on the Administration’s budget (typically a fully Administrative process). The Chair and Vice Chair have discussed this with staff, edited priorities from last year, and pulled from themes from the Council’s retreat in January. The list is as follows: Equity, Stabilizing and Optimizing Response models, Homelessness, Maintenance of Public Spaces, Transit and Transportation, Land Use & Development, Affordable Housing, Business Support/Economic Development, emphasize stability of current programs instead of creating new ones. This list would be incorporated into the Administration’s budget review matrix that is used to evaluate and score individual department budget recommendations. The Budget committee is meeting this Thursday so the Council has a quick turnaround to provide this input. Please let staff or the Chair Vice Chair know if you have any concerns or questions with this list. Information Needed: Council Representative to the Utah League of Cities and Town Legislative Policy Committee. Currently Council Members Fowler and Dugan are two of the city’s three voting members of ULCT LPC. (Rachel Otto is the other vote) Council Member Fowler would like to resign her position and recommends giving it to one of the members of the Council Legislative Subcommittee (Currently Council Members Petro, Puy and Dugan). Are any other Council Member interested in serving on the LPC? Council Members agreed Council Member Petro would take the position. City’s Grant Applications & Process Council Members raised some questions about the current grant applications, criteria for evaluation, and process on the Council agenda. In order to gather direction, the Chair and Vice Chair wanted to convene a "subcommittee" that could meet in a small group meeting with Staff. The subcommittee would review the options for any new criteria or processing (i.e. adding a Work Session briefing for some grant applications) and then bring back a proposal for the full Council to review. Which Council Members are interested in participating? Council Members agreed to allow Council Staff to determine which grant applications to bring to the Council for discussion. Council Members wanted the information on the grants to be concise and manageable. Cindy Gust-Jenson reviewed the grant application for six charging stations and stated staff would return to the Council with answers regarding the proposal. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 16 b. strategy sessions to discuss collective bargaining; c. strategy sessions to discuss pending or reasonably imminent litigation; d. strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; e. strategy sessions to discuss the sale of real property, including any form of a water right or water shares, if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; (ii) the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; f. discussion regarding deployment of security personnel, devices, or systems; and g. investigative proceedings regarding allegations of criminal misconduct. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 17 - - 15.Tentative Closed Session The Council will consider a motion to enter into Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or ment health of an individual; Closed Session and adjourn. AYE: Ana Valdemoros, Victoria Petro, Daniel Dugan, Amy Fowler, Chris Wharton, Alejandro Puy, Darin Mano Final Result: 7 – 0 Pass MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 18 A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Closed Session Started at 6:26 pm Held via Webex and in the Work Session Room (location) Council Members in Attendance: Council Members Dugan, Fowler, Petro, Puy, Mano, Wharton and Valdemoros City Staff in Attendance: Katherine Lewis, Mike Lee, Rachel Otto, Danny Walz, Cindy Gust-Jenson, Jennifer Bruno, Sam Owen, Lehua Weaver, Tracy Fletcher, Taylor Hill, Scott Corpany, Ben Luedtke, Sylvia Richards, and Cindy Lou Trishman. Closed Session ended at 7: 05 pm Motion: Moved by Council Member Fowler, seconded by Council Member Wharton to enter into Closed Session for the purposes of strategy sessions to discuss pending or reasonably imminent litigation, strategy sessions to discuss the purchase, exchange, or lease of real property, and attorney-client matters. AYE: Ana Valdemoros, Victoria Petro, Daniel Dugan, Amy Fowler, Chris Wharton, Alejandro Puy, Darin Mano Final Result: 7 – 0 Pass Motion: Moved by Council Member Fowler, seconded by Council Member Puy to exit Meeting adjourned at 7:05 pm Minutes Approved: April 18, 2023 _______________________________ City Council Chair _______________________________ City Recorder Please refer to Meeting Materials (available at www.data.slc.gov by selecting Public Body Minutes) for supportive content including electronic recordings and comments submitted prior to or during the meeting. Websites listed within the body of the Minutes may not remain active indefinitely. This document along with the digital recording constitutes the official minutes of the City Council Work Session meeting held Tuesday, February 7, 2023 and is not intended to serve as a full transcript. Please refer to the electronic recording for entire content pursuant to Utah Code §52-4-203. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, February 7, 2023 19 2-7-23 Work Session Final Audit Report 2023-05-16 Created:2023-05-11 By:Michelle Barney (michelle.barney@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAACfoMQuVuZE9IfVcm-sr6auihplrURsfj "2-7-23 Work Session" History Document created by Michelle Barney (michelle.barney@slcgov.com) 2023-05-11 - 10:12:01 PM GMT Document emailed to Darin Mano (darin.mano@slcgov.com) for signature 2023-05-11 - 10:12:40 PM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-05-11 - 10:37:46 PM GMT Document e-signed by Darin Mano (darin.mano@slcgov.com) Signature Date: 2023-05-12 - 4:16:23 PM GMT - Time Source: server Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2023-05-12 - 4:16:24 PM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) Signature Date: 2023-05-16 - 8:37:26 PM GMT - Time Source: server Agreement completed. 2023-05-16 - 8:37:26 PM GMT