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06/06/2023 - Work Session - MinutesThe City Council of Salt Lake City, Utah, met in Work Session on Tuesday, June 6, 2023. The following Council Members were present: Ana Valdemoros, Victoria Petro, Daniel Dugan, Amy Fowler, Chris Wharton, Alejandro Puy, Darin Mano Present Legislative leadership: Cindy Gust-Jenson – Executive Director, Jennifer Bruno – Deputy Director, Lehua Weaver – Associate Deputy Director Present Administrative leadership: Mayor Erin Mendenhall, Rachel Otto – Chief of Staff, Lisa Shaffer – Chief Administrative Officer Present City Staff: Katherine Lewis – City Attorney, Cindy Lou Trishman – City Recorder, Stephanie Elliott – Minutes & Records Clerk, Allison Rowland – Public Policy Analyst, Andrew Johnston – Director of Homelessness Policy and Outreach, Ben Luedtke – Senior Public Policy Analyst, Sylvia Richards – Public Policy Analyst, Kira Luke – Communications & Policy Analyst , Aaron Bentley – Chief Information Officer, Sara Montoya – Senior City Attorney , Tracey Fletcher – Assistant to Council Executive Director, Nole Walkingshaw – Chief Innovation Officer, Marina Scott – City Treasurer, Chad Korb – Deputy Chief Information Officer - Operations, Tom Millar – Planning Manager, Rachel Molinari – Capital Improvement Program & Impact Fee Manager, Michael Atkinson – Capital Asset Planning Manager, Aaron Price – Deputy Chief Financial Officer, Hannah Barton – Community Liaison, Makaylah Respicio-Evans – Public Lands Planner, Roxana Orellana – Policy Advisor for Refugees & New Americans, Kristen Hansen – Know Your Neighbor Volunteer Coordinator, Zalmay Mallyar – Know Your Neighbor Resettlement Support The meeting was called to order at 1:34 pm MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 1 Work Session Items Click Here for the Mayor’s Recommended Budget for Fiscal Year 2023-24 1.Informational: Updates from the Administration ~ 1:00 p.m. 15 min. The Council will receive information from the Administration on major items or projects in progress. Topics may relate to major events or emergencies (if needed), services and resources related to people experiencing homelessness, active public engagement efforts, and projects or staffing updates from City Departments, or other items as appropriate. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Andrew Johnston and Hannah Barton gave updates from the Administration on the following items: •Planning Department initiated projects •Public Utilities outreach for water reclamation facility •Public Lands Surveys ◦Glendale Regional Park construction starting this fall – ◦Laser Light Night Survey – ◦SLC Foothill Trailhead Improvement Surveys – 353 responses ◦Gateway Triangle Park Survey – 400 responses •June Events •Homeless Resource Centers at 99% full, at high capacity •Resource Fair to be held Friday, June 9, 2023 2.Informational: Equity Update ~ 1:15 p.m. 20 min. The Council will hold a discussion about various initiatives led by the City's Office of Equity and Inclusion. These initiatives include, but are not limited to, improving racial equity and justice in policing. Discussion may also include updates on the City's other work to achieve equitable service delivery, decision-making, and community engagement through the Citywide Equity Plan, increased ADA resources, language access, and other topics addressed in the ongoing work of the Human Rights Commission and the Racial Equity in Policing Commission. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Recurring Briefing MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 2 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a Roxanne Orellana, Kristen Hansen and Zalmay Mallyar gave an update on Equity and Inclusion Initiatives with the following information; •Save the dates in June •World Refugee Day June 14, 2023 •World Refugee Day Festival June 16-17, 2023 •Catholic Community Services Forces to Flee Event June 20, 2023 •Mayor Office Event June 22, 2023 Council Members thanked the Office of Equity and Inclusion for their work with the community. 3.Resolution: Cannon Greens Community Garden at 1300 South and 800 West, Public Benefits Analysis and Authorizing the Lease Rate and Terms ~ 1:35 p.m. 10 min. The Council will receive a briefing about a resolution that would authorize below-market rent for lease of properties at 1300 South and 800 West for urban farming programs. The Public Lands Department is proposing authorization of leases to the International Rescue Committee (IRC) and Wasatch Community Gardens (WCG) for eight City-owned parcels, totaling 2.41 acres. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, May 23, 2023 Hold hearing to accept public comment - Tuesday, June 6, 2023 at 7 p.m. TENTATIVE Council Action - Tuesday, June 13, 2023 Makaylah Respicio-Evans and Tom Millar presented the Public Benefits Analysis for Cannon Greens Community Garden; •Proposed uses for Wasatch Community Garden (WCG) for Green Team Job Training Program •Proposed lease terms •Lease with an option to renew could be reevaluated after five years •Public benefits for activation and improvement of vacant properties •The WCG site was identified in the 2022 Mayor’s Plan Council Members discussed the resolution and the lease terms. Fiscal Year 2023-24 Budget: Capital Improvement Program ~ 1:45 p.m. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 3 4.Overview 30 min The Council will receive a briefing about the City's Capital Improvement Program (CIP), which involves the construction, purchase or renovation of buildings, parks, streets or other city-owned physical structures. Generally, projects have a useful life of at least five years and cost $50,000 or more. The Council approves debt service and overall CIP funding in the annual budget process, while project-specific funding is approved by September 1 of the same calendar year. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, June 13, 2023 Hold hearing to accept public comment - TBD TENTATIVE Council Action - Tuesday, August 15, 2023 Ben Luedtke introduced the Capital Improvement Program (CIP) Projects and Timeline and provided the information regarding;(See attached Staff Report for full report) •11 million dollars going to debt service – 44% of the money available •Impact Fees •Council Member projects not recommended by Mayor •59 total number of applications for proposed projects Council Member Petro discussed inflation and higher costs for a project’s continuation. Rachel Molinari, Mike Atkinson and Aaron Price discussed the following information on the Capital Improvement Program (CIP) Overview of the Fiscal Year 2023-2024 Budget: •Capital Asset Planning (CAP) flowchart to determine where projects were at and how funding was distributed •Plan for a Dashboard for public view of projects, funding, ongoing expenditures and more in the near future •Projects recommended by the Mayor for Fiscal Year 2024 •Integrating Workday into current process Councill Member Mano requested a report on the percentage of funded internal applications versus constituent applications with any average or a trend. 5.Fiscal Year 2023-24 Budget: Information Management Services ~ 2:15 p.m. 40 min The Council will receive a briefing about the proposed Information Management Services (IMS) budget for Fiscal Year 2023-24. The department provides technical support for the City. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 4 Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, April 18, 2023 Hold hearing to accept public comment - Tuesday, May 16, 2023 and Tuesday, June 6, 2023 at 7 p.m. TENTATIVE Council Action - TBD Kira Luke introduced Aaron Bently, Nole Walkingshaw and Chad Korb who presented the following information on the Fiscal Year 2023-2024 Budget for the Information Management Services (IMS): •Current Administration of nine full-time employees (FTEs), two part-time, and 16 apprentices •Requesting more FTEs for all departments within IMS due to Increased requests for consulting services •Software vendor costs increased due to inflation •Requested increase for cybersecurity improvements such as the SPAM filter •Improvements needed for City website to comply with State mandate to move public facing websites to .GOV Council Members discussed security and safety of moving websites to .GOV and the phases of the radio replacement program. Council Member Mano requested clarification on the Communications Engineer and Innovation Change Manager position. Lisa Shaffer spoke on the request for the Communications Engineer and Innovation Change position for the IMS team due to their service oriented purpose for the entire City and not just dedicated to one specific department. Council Member Puy requested more information on the free WiFi hotspots located around the City and where those could be found. 6.Previous Years’ Legislative Intents and Interim Study Items ~ 2:55 p.m. 20 min The Council will receive a briefing about the Administration’s progress on the Council’s legislative intent statements for Fiscal Year 2022-23, as well as legislative intents from previous years that have not yet been completed. Legislative intents are formal requests the Council makes of the Administration. This briefing will include updates on a variety of subjects, including the crossing guard program, funding for affordable housing, and more. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, April 18, 2023 Hold hearing to accept public comment - Tuesday, May 16, 2023 and Tuesday, June 6, 2023 at 7 p.m. TENTATIVE Council Action - TBD MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 5 Allison Rowland presented the following information on the status of previous legislative intents and the interim study: •Key budget issues and policies •Open, closed and complete status assessments for Departments Fiscal Year 2023 – See attached Staff Report for complete list ◦Attorney ◦Community and Neighborhoods ◦Finance ◦Fire ◦Police ◦Mayor’s Office ◦Public Lands ◦Public Services ◦Public Utilities ◦Redevelopment Agency (RDA) ◦Sustainability Council Members discussed the status of proposed and ongoing budget intents with Lisa Shaffer and Sylvia Richards as well as Council-added items. Allison Rowland stated the discussed changes would be reflected in the next report provided to the Council. 7.Tentative Break ~ 3:15 p.m. 20 min. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - n/a Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a 8.Resolution: General Obligation Bond for Parks, Trails, and Open Space, Series 2023 ~ 3:35 p.m. 20 min. The Council will receive a briefing about the first issuance of the General Obligation Bond for Parks, Trails, and Open Space, Series 2023. Voters authorized $85 million for the bond in November 2022. The first issuance would be up to $25.5 million to fund several projects, three positions working on the bond projects, contingency funding, and public art. Some projects would be fully funded in the first issuance while others would have initial public engagement and planning. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 6 For more information on this item visit https://tinyurl.com/SLCbonds. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, June 13, 2023 Marina Scott and Tom Millar presented the following information on the General Obligation Bond for Parks, Trails and Open Space Series 2023: •First issuance of bonds from November 8, 2022, voted authorizations •Financing meeting scheduled for 2023 Bonds with a closing date of August 23, 2023 •Highlights from the Series 2023 Bond for interest rate not to exceed 6% •Funds coming from Bond Par amount of $24,855,000 •Estimated Debt Service Schedule •Need for extra funding for unforeseen roadblocks 9.Fiscal Year 2023-24 Budget: Unresolved Issues Follow-up ~ 3:55 p.m. 120 min The Council will receive a follow-up briefing about unresolved issues relating to the proposed budget for Fiscal Year 2023-24. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Thursday, May 25, 2023; Thursday, June 1, 2023; and Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, April 18, 2023 Hold hearing to accept public comment - Tuesday, May 16, 2023 and Tuesday, June 6, 2023 at 7 p.m. TENTATIVE Council Action - TBD Jennifer Bruno and Ben Luedtke presented information regarding Unresolved Issues for Fiscal Year 2023-2024 Budget: •See staff report and tracking spreadsheet of all unresolved issues as this was an ongoing and changing discussion Council Members discussed the following: •Funding Our Future and other items on the tracking sheet •Full-time employee (FTE) requests and where the biggest return of investment would be •Using remaining budget towards housing MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 7 •13% being the lowest percentage of City revenue the Council was comfortable staying at for required city functions •City events in the budget and the need to keep them funded for community involvement •Homeless sanctioned campgrounds, RV management and control and how to implement procedures and not triple tax residents •Proposal of sanctioned campground funding to be a one time grant and not ongoing budget money •Allocation of the Perpetual Housing Funds and involvement of the Board Council Members requested time to discuss and review the following: •Further discussion of sanctioned campgrounds when Council Member Wharton was present for the meeting •New information presented and discussed at today’s Council meeting Council Members listed the following priorities from the unresolved issues discussion: •Construction Mitigation Funding in Economic Development - Line item 57 •Blackwater Tank Voucher Program - Line item 49 •Additional Quick Action Traffic Calming - Line item 44 •Parent/Guardian/Faculty HIVE and Bus Passes - Line item 42 •RV enforcements and plans for relocation but would like more review - Line item 58 •LBA and Prosecutors Compensation - Line items 37 & 38 •Grant for Sanctioned Camp Grounds - Line item 58 •Train Crossing Safety Signs - Line item 43 •CIP request modified for Solar Panel Speed Signs in Rose Park Lane - Line item 51 10.Fiscal Year 2023-24 Budget: 911 Department Written Briefing - The Council will receive a written briefing about the proposed 911 Department budget for Fiscal Year 2023-24. The Department provides both Police and Fire Dispatch services for the City. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - Tuesday, April 18, 2023 Hold hearing to accept public comment - Tuesday, May 16, 2023 and Tuesday, June 6, 2023 at 7 p.m. TENTATIVE Council Action - TBD Written briefing only. No discussion was held. 11.Board Appointment: Sister Cities Board – Melissa Greis ~ 5:55 p.m. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 8 5 min The Council will interview Melissa Greis prior to considering appointment to the Sister Cities Board for a term ending July 6, 2027. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, June 6, 2023 Interview held. Council Member Mano said Melissa “Missy” Greis's name was on the Consent Agenda for formal consideration. 12.Board Appointment: Human Rights Commission – Jennifer Mayer-Glenn ~ 6:00 p.m. 5 min The Council will interview Jennifer Mayer-Glenn prior to considering appointment to the Human Rights Commission for a term ending December 31, 2027. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, June 6, 2023 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, June 6, 2023 Interview held. Council Member Mano said Jennifer Mayer-Glenns’ name was on the Consent Agenda for formal consideration. Standing Items 13.Report of the Chair and Vice Chair Report of Chair and Vice Chair. Item not held 14.Report and Announcements from the Executive Director - - MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 9 Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: •Vacancy Timeline; and •Scheduling Items. Cindy Gust-Jenson gave the following announcements: •Vacancy effective date of July 3, 2023 •Proposed timeline for the filling of the District 7 seat opening •Approved advertisement for the open district seat before term concludes •Email list available for vacant seat updates, changes, or council requests •Proposed application period: Monday, June 26, 2023 - Monday, July 10, 2023 •Five-minute public meeting interview time on July 13, 2023, with possible round two of applicants •August 2, 2023 State deadline for filling vacant seat •Recorder’s Office handling elections and applications Council Members approved the proposed timeline to fill vacancy of District 7 and discussed proposed questions for applicants. Council Member Puy asked for a question to be added regarding English not being the applicant's first language. Council Member Mano requested the application and questions be made public as soon as possible. 15.Tentative Closed Session - - The Council will consider a motion to enter into Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss collective bargaining; c. strategy sessions to discuss pending or reasonably imminent litigation; d. strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; e. strategy sessions to discuss the sale of real property, including any form of a water right or water shares, if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 10 (ii) the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; f. discussion regarding deployment of security personnel, devices, or systems; and g. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 11 Meeting adjourned at 6:24 pm Minutes Approved: August 15, 2023 _______________________________ City Council Chair Darin Mano _______________________________ City Recorder Please refer to Meeting Materials (available at www.data.slc.gov by selecting Public Body Minutes) for supportive content including electronic recordings and comments submitted prior to or during the meeting. Websites listed within the body of the Minutes may not remain active indefinitely. This document along with the digital recording constitutes the official minutes of the City Council Work Session meeting held Tuesday, June 6, 2023 and is not intended to serve as a full transcript. Please refer to the electronic recording for entire content pursuant to Utah Code §52- 4-203. MINUTES OF THE SALT LAKE CITY COUNCIL Tuesday, June 6, 2023 12 6-6-2023 Work Session Minutes Final Audit Report 2023-08-21 Created:2023-08-16 By:STEPHANIE ELLIOTT (stephanie.elliott@slcgov.com) Status:Signed Transaction ID:CBJCHBCAABAA5KZhJ9551byHczx4aPhaz_9yFQ61G7u1 "6-6-2023 Work Session Minutes" History Document created by STEPHANIE ELLIOTT (stephanie.elliott@slcgov.com) 2023-08-16 - 9:55:52 PM GMT Document emailed to Darin Mano (darin.mano@slcgov.com) for signature 2023-08-16 - 9:56:50 PM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-08-16 - 10:11:49 PM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-08-18 - 3:21:11 AM GMT Email viewed by Darin Mano (darin.mano@slcgov.com) 2023-08-19 - 0:05:26 AM GMT Document e-signed by Darin Mano (darin.mano@slcgov.com) Signature Date: 2023-08-21 - 6:16:10 PM GMT - Time Source: server Document emailed to Cindy Trishman (cindy.trishman@slcgov.com) for signature 2023-08-21 - 6:16:12 PM GMT Document e-signed by Cindy Trishman (cindy.trishman@slcgov.com) E-signature obtained using URL retrieved through the Adobe Acrobat Sign API Signature Date: 2023-08-21 - 7:05:21 PM GMT - Time Source: server Agreement completed. 2023-08-21 - 7:05:21 PM GMT