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Home My WebLink About03/25/2025 - Work Session - Meeting MaterialsSALT LAKE CITY COUNCIL AGENDA WORK SESSION March 25, 2025 Tuesday 2:00 PM Council meetings are held in a hybrid meeting format. Hybrid meetings allow people to join online or in person at the City & County Building. Learn more at www.slc.gov/council/agendas. Council Work Room 451 South State Street, Room 326 Salt Lake City, UT 84111 SLCCouncil.com Work Session immediately following the 2:00 PM Community Reinvestment Agency Meeting 7:00 pm Formal Meeting Room 315 (See separate agenda) Welcome and public meeting rules In accordance with State Statute and City Ordinance, the meeting may be held electronically. After 5:00 p.m., please enter the City & County Building through the main east entrance. The Work Session is a discussion among Council Members and select presenters. The public is welcome to listen. Items scheduled on the Work Session or Formal Meeting may be moved and / or discussed during a different portion of the Meeting based on circumstance or availability of speakers. The Website addresses listed on the agenda may not be available after the Council votes on the item. Not all agenda items will have a webpage for additional information read associated agenda paperwork. Generated: 15:34:08 Note: Dates not identified in the project timeline are either not applicable or not yet determined. Item start times and durations are approximate and are subject to change. Work Session Items 1.Informational: Citizens’ Compensation Advisory Committee 2025 Annual Report ~ 2:30 p.m. 20 min. The Council will receive a briefing by the Citizens’ Compensation Advisory Committee to review the 2025 Annual Report. The report includes information and recommendations about market comparisons of City employee salaries, compensation strategies, and is presented for consideration each year prior to the City's budget review process. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 25, 2025 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - n/a 2.Fiscal Year 2025-26 Funding Allocations for One-year Action Plan for Community Development Block Grant & Other Federal Grants Follow-up ~ 2:50 p.m. 60 min. The Council will receive a follow-up briefing on recommendations for allocating grant funding provided through four federal Housing and Urban Development Department (HUD) programs. For fiscal year 2025-26, approximately $7.7 million dollars is expected to flow through the Division of Housing Stability to community service providers selected by the Council. The HUD programs that provide this funding and oversee activities of grant recipients are: Community Development Block Grants (CDBG), the HOME Investment Partnership Program, Emergency Solutions Grants (ESG), and Housing Opportunities for Persons with AIDS (HOPWA). The resolution under consideration would also approve an Interlocal Cooperation Agreement between Salt Lake City and the U.S. Department of Housing and Urban Development (HUD), as well as the new fiscal year 2025-29 Consolidated Plan. For more information visit www.tinyurl.com/annualhudgrants. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 18, 2025 and Tuesday, March 25, 2025 Set Public Hearing Date - Tuesday, February 18, 2025 Hold hearing to accept public comment - Tuesday, March 4, 2025 at 7 p.m. TENTATIVE Council Action - Tuesday, April 15, 2025 3.Tentative Break ~ 3:50 p.m. 20 min. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Set Public Hearing Date - Hold hearing to accept public comment - TENTATIVE Council Action - 4.Resolution: Confirmation of Ranked Choice Voting for 2025 Municipal Election and Interlocal Agreement ~ 4:10 p.m. 30 min. The Council will have a discussion about an Interlocal Agreement with Salt Lake County Elections Division to support the 2025 Municipal Election. The discussion may also include the City’s participation in the Alternative Voting Methods Pilot Project, more commonly referred to as Ranked Choice Voting (RCV), without a Primary election. Salt Lake County does not currently offer support for a Primary election when using Ranked Choice Voting. Under ranked choice voting, voters rank the candidates in order of preference. Election equipment counts the preference numbers for each ballot. If none of the candidates receive more than 50% of the overall vote after the first round, the candidate with the least number of votes is eliminated. The voters who had selected the eliminated candidate as their first choice would then have their votes counted for their second-choice candidate. This process of elimination continues until a candidate crosses the 50% threshold and is declared the winner. For more information on this item visit https://tinyurl.com/RankedChoiceSLC. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 25, 2025 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, April 1, 2025 5.Board Appointment: Arts Council – Ignacio Rosenberg ~ 4:40 p.m. 5 min. The Council will interview Ignacio Rosenberg prior to considering appointment to the Arts Council Board for a term ending March 25, 2028. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 25, 2025 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, March 25, 2025 6.Board Appointment: Arts Council – Eugenie Jaffe ~ 4:45 p.m. 5 min. The Council will interview Eugenie Jaffe prior to considering appointment to the Arts Council Board for a term ending March 25, 2028. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 25, 2025 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, March 25, 2025 7.Board Appointment: Arts Council – Ryan Canter ~ 4:50 p.m. 5 min. The Council will interview Ryan Canter prior to considering appointment to the Arts Council Board for a term ending March 25, 2028. FYI – Project Timeline: (subject to change per Chair direction or Council discussion) Briefing - Tuesday, March 25, 2025 Set Public Hearing Date - n/a Hold hearing to accept public comment - n/a TENTATIVE Council Action - Tuesday, March 25, 2025 Standing Items 8.Report of the Chair and Vice Chair - - Report of Chair and Vice Chair. 9.Report and Announcements from the Executive Director - - Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to scheduling items. 10.Tentative Closed Session - - The Council will consider a motion to enter into Closed Session. A closed meeting described under Section 52-4-205 may be held for specific purposes including, but not limited to: a. discussion of the character, professional competence, or physical or mental health of an individual; b. strategy sessions to discuss collective bargaining; c. strategy sessions to discuss pending or reasonably imminent litigation; d. strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; e. strategy sessions to discuss the sale of real property, including any form of a water right or water shares, if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; (ii) the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; f. discussion regarding deployment of security personnel, devices, or systems; and g. investigative proceedings regarding allegations of criminal misconduct. A closed meeting may also be held for attorney-client matters that are privileged pursuant to Utah Code § 78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. CERTIFICATE OF POSTING On or before 5:00 p.m. on Thursday, March 20, 2025, the undersigned, duly appointed City Recorder, does hereby certify that the above notice and agenda was (1) posted on the Utah Public Notice Website created under Utah Code Section 63F-1-701, and (2) a copy of the foregoing provided to The Salt Lake Tribune and/or the Deseret News and to a local media correspondent and any others who have indicated interest. KEITH REYNOLDS SALT LAKE CITY RECORDER Final action may be taken in relation to any topic listed on the agenda, including but not limited to adoption, rejection, amendment, addition of conditions and variations of options discussed. The City & County Building is an accessible facility. People with disabilities may make requests for reasonable accommodation, which may include alternate formats, interpreters, and other auxiliary aids and services. Please make requests at least two business days in advance. To make a request, please contact the City Council Office at council.comments@slc.gov, 801-535-7600, or relay service 711. COUNCIL STAFF REPORT CITY COUNCIL of SALT LAKE CITY TO:City Council Members FROM:Allison Rowland, Senior Policy Analyst DATE:March 18, 2025 RE: Fiscal Year 2025-26 Funding Allocations and One-year Action Plan for U.S. Housing and Urban Development Department Grants, including Community Development Block Grants & Others UPDATES FOR MARCH 25 BRIEFING Responses to Council Member Questions: - CDBG #2 ASSIST, Inc., and CBDG #6: Funding received through Salt Lake City must be used within the entitlement jurisdiction or to directly benefit its residents. - CBDG #7 Home Repair: SLC NIS Team ($845,381 request) is recommended for funding but CBDG #8 NeighborWorks ($400,000 request) is not. This is because the Board made their decisions based on the application scores. NeighborWorks just missed the cutoff. Additional details on CBDG #5,6,7,8: o #5 Housing Authority of Salt Lake (Revitalize the Riverside Apartments): 41 units within the apartment complex. o #6 Habitat for Humanity (Critical Home Repair): Urgent home rehabilitation for an estimated 41 homes. o #7 Salt Lake City Housing Stability Division (Home Repair Program): Various levels of home rehabilitation and "Fix the Bricks" seismic retrofits for an estimated 33 homes. o #8 NeighborWorks (Rehab Program): Estimated 14 homes. Not recommended for funding; estimate based on their application request. - Legally, funding could be shifted to CBDG #32 YWCA (Meals for Survivors) from CBDG #24 South Valley Services (DV Shelter Services), which is also recommended for $178,431 for HOME Tenant Based Rental Assistance. Pending Council support. Note for Council – an Excel version of the full funding log has been sent in email, and Attachment 5 has been updated. ISSUE AT-A-GLANCE Each year the Council is responsible for allocating millions of dollars in grants from the U.S. Housing and Urban Development Department (HUD) among local organizations that serve Salt Lake City residents. The organizations are primarily non-profits that specialize in providing services to the most economically vulnerable people in the City. For Fiscal Year 2025-26 (FY26), over $7.7 million dollars is expected to flow through the Division of Housing Stability to organizations selected by the Council. The HUD programs that provide this Project Timeline: Set Date: February 18, 2025 1st Briefing & Public Hearing: March 4, 2025 2nd Briefing: March 18, 2025 3rd Briefing: April 1 or 8, 2025 (if needed) Potential Adoption Vote: April 15, 2025 funding and define the eligible activities for grant recipients are: Community Development Block Grants (CDBG); the HOME Investment Partnership Program (HOME); Emergency Solutions Grants (ESG); and, Housing Opportunities for Persons with AIDS (HOPWA). Details on the proposed grants that make up these totals can be found in Attachment C1. FY26 Funding (Estimated) by Grant Category and Source Grant Source Amount Total HUD Award $3,335,779 Recaptured Funding $650,000CDBG Program Income $900,000 $4,885,779 HUD Award $298,628 ESG Recaptured Funding $0 $298,628 HUD Award $823,258 Recaptured Funding $122,000 HOME Program Income $700,000 $1,645,258 HUD Award $945,200 HOPWA Recaptured Funding $0 $945,200 The City’s longer-run funding goals and strategies for using HUD funds are guided by a five-year Consolidated Plan. The updated Plan, which was drafted by the Division of Housing Stability for the period FY2025 to 2029, is also under Council consideration (See Attachment C2). Along with the local goals and strategies that the successful applications must support to access annual grant funding, the draft Plan also proposes slight modifications to the geographical area that must be defined for targeted CDBG spending on public infrastructure and economic development. A map of the proposed target area appears in Attachment C3. Goal of the briefing: Discuss the Council’s federal grant priorities, ask questions about applications, and ultimately, award funding to eligible programs and projects. ADDITIONAL & BACKGROUND INFORMATION Grants offered through HUD provide substantial funding amounts to local organizations that serve people with low- and moderate-income (LMI) levels; people experiencing or on the verge of homelessness; potential homeowners; and people with AIDS/HIV who need affordable housing. Most of the funds are “passed through” the City to specific recipients or programs, including several programs that are administered by the City through an annual competitive grant process. A. Sources of Annual Funds. For FY26, the Division of Housing Stability (which is part of CAN, the Department of Communities and Neighborhoods) estimates that the total amount available in HUD funding for use in housing and related activities is nearly $7.8 million. These grants are considered “entitlement” funds—that is, Federal money provided on a recurring basis, with amounts linked to formulas that consider population and other demographics variables. The amount available to the City also varies each year because it draws from three different sources: new funding, recaptured funds, and program income. The total estimate is the sum of the grants awarded in the previous funding year, combined with any recaptured funds and program income (see below). Staff note: In the past, HUD award amounts have been received sometime between March and May. Since these funds depend on Congressional approval of an annual Federal budget and, as of this writing, Congress is still operating under a Continuing Resolution for Federal FY25, HUD cannot yet issue its finalized award notifications. HUD typically finalizes and announces awards within 30 days. POLICY QUESTION: The Council may wish to discuss potential options with the Administration, should adoption of a Federal budget be further postponed. 1.New Funding. Because the precise amount of new grants is typically not determined before the Council discussion and allocation process, the Division of Housing Stability provides estimates based on awards from the previous funding year. The funding amounts are updated by the Division once final notification is received from HUD, and these are adjusted for each grantee based on contingencies approved by the Council as part of the allocation process (see section E, below). Approximately $6,224,865 in new funds is estimated to be available through the four HUD programs for FY26. Specifically, - Community Development Block Grants (CDBG), $3,335,779; - HOME Investment Partnership Program, $1,645,258; - Emergency Solutions Grants (ESG), $298,628; and, - Housing Opportunities for Persons with AIDS (HOPWA), $945,200. 2. Recaptured Funds. At the close of each HUD program year, once agreements expire or projects are completed, funds available for “recapture” are identified. This occurs when, for example, a project is completed under budget, contracts expire before funds are used, or a project or program is somehow unsuccessful. The City can use these funds in the next round of allocations, subject to the federal requirements, eligibility criteria, and limitations of the original federal funding source. They are not allowed to be used for City administration and planning activities, or for CDBG Public Services programs. For FY26, recaptured CDBG funds amounted to $650,000, and HOME funds to $122,000 (details of specific programs, activities and funding amounts can be found on page 4 of the transmittal). 3. Program Income. Several income-generating programs are funded by CDBG and HOME, including downpayment assistance, first-time homebuyer mortgages, and certain home rehabilitation programs. The amounts fluctuate from year to year. All program income generated by HUD funding must be spent before any entitlement funds are drawn down, so the City typically allocates anticipated program income at the same time as annual entitlement funding. Contingencies are built in for differences between the estimates and actual revenue, since the amount of program income allocated is based on estimates of revenue not yet received. For FY26, the estimated amount of Program Income available for allocation are $900,000 in CDBG funds, and $700,000 in HOME funds. The transmittal notes: “Due to increasing administrative burden in the deployment and oversight of these funds, the Administration is requesting the full allowable 20% (including from Program Income) for the 2025-2026 program year.” B. Estimated Available FY26 Funding by Grant Category and Source. As noted above, any prior-year grant awards that remain unused by the grantee during the year are “recaptured” and made available for other use in the following HUD cycle. The City also adds any “program income” to the annual HUD grant allocations to ensure it is reallocated promptly, per HUD guidance. FY26 Funding (Estimated) by Grant Category and Source Grant Source Amount Total HUD Award $3,335,779 Recaptured Funding $650,000CDBG Program Income $900,000 $4,885,779 HUD Award $298,628 ESG Recaptured Funding $0 $298,628 HUD Award $823,258 Recaptured Funding $122,000 HOME Program Income $700,000 $1,645,258 HUD Award $945,200 HOPWA Recaptured Funding $0 $945,200 The City allocates these funds through an open and competitive process. Applications are evaluated based on HUD requirements and how well they align with the City’s Five-Year Consolidated Plan goals (see section F below). The Council considers all public comments received, along with the recommendations from the Mayor and the Community Development and Capital Improvement Program (CDCIP) advisory board before making funding decisions. All funding decisions made by the Council are ultimately subject to HUD approval. See section G, below, for trends in program funding for Salt Lake City over recent years. 4.Community Development and Block Grant (CDBG). This program provides annual grants to states, cities, and counties to create safe and affordable housing opportunities, expand neighborhood transportation and economic opportunities, invest in social service programs, and more. As noted in the chart above, in FY26 approximately $4,885,779 is available for allocation to CDBG programs. The total sum of local requests for these funds was $9,572,869, nearly double the amount available (see table in section C1 below). CDBG grants focus on community development with an emphasis on physical improvements. CDBG funds are allocated to organizations in three categories, listed below. City administration fees are limited to 20% of the annual grant award and program income received during the program year. a. Housing b. Neighborhood Improvements: This category funds transportation and economic development infrastructure (within the designated target area, see Attachment C3 for map). c. Public Services: This category focuses on services for individuals in need, and not necessarily on physical improvements as other CDBG categories do, and it is typically the most competitive category. Its total amount is limited to 15% of the annual CDBG award, and the recommendations for funding requests from the CDCIP Board and Mayor add up to this maximum. This means that if the Council would like to allocate money to any application beyond the Mayor’s recommended funding in this category, those funds must be shifted from another Public Services application. 5.Emergency Solutions Grant (ESG). The ESG program focuses on preventing homelessness and providing services to individuals who are experiencing homelessness. Examples are street outreach, emergency shelter, prevention efforts, and rapid re-housing assistance. As noted in the chart above, in FY26 approximately $298,628 is available for allocation to ESG programs. The total sum of local funding requests for these funds was $728,481, about two-and-a-half times the amount available (see table in section C1 below). ESG funds are allocated to organizations providing services in two categories. City administration fees are limited to 7.5% of the annual grant award. a. ESG Part 1: Street Outreach and Emergency Shelter (limited to 60% of the total annual grant award). b. ESG Part 2: Homelessness Prevention, Rapid Re-Housing, and Homeless Management Information Systems. 3.HOME Investment Partnership (HOME). This is the only grant program entirely focused on expanding the supply of quality affordable housing for low-to-moderate-income residents. It allows states and municipalities to fund a wide range of activities, such as building, buying, or rehabilitating affordable housing for rent or homeownership, and may provide direct rental assistance to renters. As noted in the chart above, approximately $1,645,258 is available in FY26 for allocation to CDBG programs. The total sum of local funding requests for these funds was $3,292,861, or double the amount available (see table in section C1 below). HOME funds are allocated to organizations providing services in two categories. City administration fees are limited to 10% of the annual grant award and program income received during the program year. a. Standard HOME Funds. b. Community Housing Development Organizations (CHDO). This program specifically, 15% of the annual grant award goes to certified projects for which create or develop affordable rental or homebuyer housing. Rental assistance, homeowner rehabilitation, and down payment assistance are not eligible expenses. For this reason, the Housing Stability Division is working with the Community Reinvestment Agency (CRA) to include these funds in the CRA’s annual Notice of Funding Availability (NOFA) process for funding affordable housing development. The Community Development Corporation of Utah is seeking certification as a CHDO in Salt Lake City, but the Housing Stability Division states that expanding the number of CHDOs remains challenging. Other areas of the country have similarly struggled to meet the certification criteria. 4.Housing Opportunities for Persons with AIDS (HOPWA). The HOPWA Program is the only Federal program dedicated to the housing needs of people living with HIV/AIDS. It provides funding for projects that address the needs and benefit individuals living with HIV/AIDS and their families. As noted in the chart above, approximately $945,200 is available in FY26 for allocation to CDBG programs. The sum of local funding requests for these funds was $812,720, or only 86% of the amount available so both the CDCIP Board and the Mayor recommend providing amounts larger than those requested for the two applicants. The Housing Stability Division is working with the two organizations to determine whether they will be able to make good use of these additional funds. City administration fees are limited to 3% of the annual grant award. C. The Funding Recommendation Process. The Council bases its selection of final HUD grant awards on information from the Division of Housing Stability, as well as the reviews and recommendations of the Community Development and Capital Improvement Program (CDCIP) resident advisory board, and the Mayor. These recommendations are presented in Attachment C1. An additional source of information is the public hearing held at a Formal Meeting early in the deliberation process. 1.A Competitive Process. Typically, the combined amount of total funding requested by applicants significantly exceeds available funds. For FY26, requests total 185% of available funding, with $14,406,932 requested, and only an estimated $7,774,865 available (see table below). As noted in section A above, HUD has not yet confirmed the City’s final award amounts, so at this stage the City works with estimates of available funding that are based on the previous year’s amounts. Estimated FY26 Funding from All Grant Programs Grant Available Funds Total Requests Requests as % of Available Funds CDBG $4,885,779 $9,572,869 196% ESG $298,628 $728,481 244% HOME $1,645,258 $3,292,861 200% HOPWA $945,200 $812,720 86% Total $7,774,865 $14,406,932 185% 6.Recommendations for the Council. In preparation for the Council’s decisions on grant amounts to specific organizations, each application receives a score and a funding recommendation from the CDCIP Advisory Board. These scores and recommendations are provided to the Mayor, who adds funding recommendations of her own. Attachment C4 shows each FY26 application ranked by score within each grant category. These scores are calculated by combining the advisory board's raw score with City staff's administrative and risk assessment scores. The resident advisory board also provides recommendations for funding contingencies, which are applied in the event that actual funding is more or less than estimated. These recommendations are listed in section E, below. These are also subject to Council approval. Additional details for applications in all four annual HUD grants are provided in Attachment C1. These details include project and program descriptions and prior-year award amounts for returning applications. 7.Minimum Funding Threshold. In a previous Council briefing, the Housing Stability Division proposed to increase the minimum funding threshold for HUD Grant applicants from $30,000 to $50,000 annually, which conforms to with best practices. This floor would be included in the new five-year Consolidated Plan and future Annual Action Plans, but the Housing Stability Division opted to keep the funding floor at $30,000 for FY26 since the application process was already underway. The Division reported that applicants and past recipients largely supported increasing the funding floor to $50,000, which is proposed to begin in FY27 to provide sufficient notice to potential applicants. 5.POLICY QUESTION: Would the Council like to discuss the advantages and drawbacks of increasing the minimum funding threshold to $50,000? D. Overview of FY26 Funding Recommendations. 1.Mayoral versus Board Recommendations. As in most other years, the Board and the Mayor agree on the majority of their recommendations for FY26. The two sets of recommendations differ only for the items listed below. See Attachment C4 for the FY 2025-26 Grant Recommendations by score. a.CDGB #6. The board recommends fully funding the $600,000 requested for Habitat for Humanity’s Critical Home Repair Program, while the Mayor recommends funding only $500,000, and moving the remaining $100,000 to Salt Lake City NIS Team. (Also a new application.) a.CDGB #7. The Salt Lake City NIS Team requested $1,377,500 for the Home Repair Program and the Fix the Bricks Program, but both the board and the Mayor recommend much lower amounts, of $745,381 and $845,381, respectively. b.ESG #2 (Part 1). The board recommends fully funding the $60,000 Volunteers of America request for the Youth Resource Center, while the Mayor recommends funding only $50,000, and splitting the remaining $10,000 between items f. and g. below. c.ESG #3 (Part 1). The board recommends fully funding the $60,000 Volunteers of America request for the Geraldine E. King Women's Resource Center, while the Mayor recommends funding only $35,000, and splitting the remaining $25,000 between items f. and g. below. d.ESG #4 (Part 1). The board recommends funding $59,176 of the $60,000 First Step House request for its Resource Center Program, while the Mayor recommends funding only $34,176, and splitting the remaining $25,000 between items f. and g. below. e.ESG #6 (Part 1). The board does not recommend funding the $50,000 Shelter the Homeless request for its Shelter Operations, but the Mayor recommends funding it at $30,000, moving the amount from items c., d., and e. above. f.ESG #7 (Part 1). The board does not recommend funding the $30,800 Ruff Haven request for its Street Outreach, while the Mayor recommends funding it at $30,000, moving the amount from items c., d., and e. above. 6.Disqualified Applications. Two applications were determined to be ineligible this year because they were not eligible uses of the CDBG program funds. The applications are: a.CDGB #9. International Center for Appropriate and Sustainable Technology, Electric Vehicle Charger Installation. (Also a new application.) b.CDGB #44 (Public Services). English Skills Learning Center, Increasing Communication Capacity. (Also a new application.) 7.Returning Project Applications Not Recommended for FY26 Funding. There are 13 returning applications that received grant awards last year but did not receive a funding recommendation this year. a.CDGB #9. NeighborWorks Salt Lake, Home Repair Program and Fix the Bricks Program. $400,000. b.CDGB #25 (Public Services). Wasatch Community Gardens, Green Team Program. $40,000. c.CDBG #26 (Public Services). Boys and Girls Club of Salt Lake City, Childcare Services. $85,000. d.CDBG #27 (Public Services). First Step House, Employment Preparation Program. $68,518. e.CDBG #29 (Public Services). Neighborhood House. Childcare Staffing. $87,387. f.CDGB #31 (Public Services). First Step House, Peer Supportive Services. $90,000. g.CDGB #34 (Public Services). Community Development Corporation of Utah, Community Navigation Program. $75,000. h.CDGB #37 (Public Services). Advantage Services, Employment Services. $100,000. i.CDGB #38 (Public Services). The Road Home, Housing Staffing. $50,000. j.CDGB #39 (Public Services). Shelter the Homeless, Security and Food at Homeless Resource Centers. $50,000. k.CDGB #41 (Public Services). Catholic Community Services, Chef Trainer. $50,000. l.CDGB #42 (Public Services). Catholic Community Services, Employment/Life Skills Coordinator. $50,000. m.CDGB #43 (Public Services). Utah’s Promise, Connecting with Essential Resources. $45,000. 8.New Applications. This year there are 15 new applications for CDBG, which is more than usual. There are also three new applications for ESG. Note that some of these applications are for new programs that would be offered by returning organizations. a.CDGB #3. Odyssey House, Replace HVAC System. Recommended for $250,000. b.CDGB #5. Housing Authority of Salt Lake City. Revitalizing Riverside Apartments. Recommended for $146,625. c.CDGB #6. Habitat for Humanity, Critical Home Repair Program. The board recommends fully funding the $600,000 requested, while the Mayor recommends funding only $500,000, and moving the remaining $100,000 to Salt Lake City NIS Team. d.CDGB #9. International Center for Appropriate and Sustainable Technology, Electric Vehicle Charger Installation. Not recommended for funding. e.CDGB #11. Utah Film Center, Update Film Center. Not recommended for funding. f.CDGB #17 (Public Services). THRIVE Center for Survivors of Torture, Mental Health Services for Refugees. Recommended for $30,000. g.CDGB #20 (Public Services). Food Justice Coalition, Food Services. Recommended for $30,000. h.CDGB #22 (Public Services). International Rescue Committee, VESL Program. Recommended for $40,000. i.CDGB #28 (Public Services). Asian Association, Refugee Financial Education Program. Not recommended for funding. j.CDGB #30 (Public Services). Salt Lake City Public Library, Case Management. Not recommended for funding. k.CDGB #32 (Public Services). YWCA, Domestic Violence Shelter Meals. Not recommended for funding. l.CDGB #33 (Public Services). Salt Lake American, Refugee Services for Survival. Not recommended for funding. m.CDGB #35 (Public Services). Utah Community Action, Childcare Services. Not recommended for funding. n.CDGB #36 (Public Services). Big Brothers Big Sisters of Utah, Support Staffing. Not recommended for funding. n.CDGB #40 (Public Services). Odyssey House, Explorers Program. Not recommended for funding. o.ESG #5 (Part 1). YWCA, Shelter Advocacy. Not recommended for funding. p.ESG #9 (Part 2). Housing Authority of Salt Lake, Homeless Prevention. Not recommended for funding. q.ESG #11 (Part 2). Asian Association, Homeless Prevention. Not recommended for funding. 9.Projects Recommended for More Funding than was Requested. Two applications, both in the HOPWA program, received recommendations from both the Board and the Mayor, for more funding than they had requested. Housing Stability Division staff is checking with the two organizations to ensure they can make use of the additional funding amount. a.HOPWA #2. Utah Community Action, HOPWA. Requested $191,585; recommended for $227,844. b.HOPWA #3. Housing Connect, Housing Assistance. Requested $589,779; recommended for $689,000. 10.Organizations with Multiple Applications. Some organizations submit a single application for a program for which they seek funding from multiple grants. Others submit multiple applications for different programs which are narrowly tailored to each grant. Organizations with multiple applications are listed alphabetically in Attachment C5, with total funding requested and the recommended award amounts. E. Funding Contingencies. Annual HUD program funding is allocated by the Council on the basis of estimates of funding that has not yet been received. For this reason, contingencies are needed to compensate for differences between estimates and actual grant amounts received. Each year the advisory board recommends specific contingencies, which are summarized in the table below. The Council may wish to review the contingencies listed below and identify any changes they wish to make in case HUD’s confirmation of final funding amounts is not available by the scheduled vote on April 15. FY26 Council Funding Contingencies If MORE funding is available If LESS funding is available CDBG Allocate 20% of the annual CDBG award to program administration. Allocate 15% of the annual award and estimated 2024- 25 CDBG Program Income to Public Services. Add additional funding to the highest-scoring applications up to the full ask before moving to the next highest- scoring application. As much as practicable, round to the nearest $1,000 or $10,000. Allocate 20% of the annual CDBG award to program administration. Allocate 15% of the annual award and estimated 2024-25 CDBG Program Income to Public Services. Remove funding from the lowest-scoring activities down to the minimum amount required to run the program, moving up from the lowest-scoring, funded activity. If you reach the top of the programs and funding still needs to be decreased, remove the lowest scoring, funded activity, and reallocate the funding to the highest scoring activity up to the board's recommended amounts, moving down the list. Round to the nearest $1,000 or $10,000. ESG Allocate 7.5% of the annual ESG award to program administration. Do not exceed the 60% Part 1 funding cap. Add additional funding to the highest-scoring applications up to the full ask before moving to the next highest-scoring application. As much as practicable, round to the nearest $1,000. Allocate 7.5% of the annual ESG award to program administration. Remove funding from the lowest-scoring activities down to the minimum amount required to run the program, moving up from the lowest-scoring, funded activity. If you reach the top of the programs and funding still needs to be decreased, remove the lowest scoring, funded activity, and reallocate the funding to the highest scoring activity up to the board's recommended amounts, moving down the list. Round to the nearest $1,000. HOME Allocate 10% of the annual HOME award to program administration. Allocate 15% of the annual award for the CHDO Set- Aside. Add additional funding to the highest-scoring applications up to the full ask before moving to the next highest- scoring application. As much as practicable, round to the nearest $1,000 or $10,000. Allocate 10% of the annual HOME award to program administration. Allocate 15% of the annual award and 15% of the estimated 2024-25 CDBG Program Income to Public Services. Remove funding from the lowest-scoring activities down to the minimum amount required to run the program, moving up from the lowest-scoring, funded activity. If you reach the top of the programs and funding still needs to be decreased, remove the lowest scoring, funded activity, and reallocate the funding to the highest scoring activity up to the board's recommended amounts, moving down the list. Round to the nearest $1,000 or $10,000. HOPWA Allocate 3% of the annual HOPWA award to program administration. Add additional funding to the highest-scoring applications up to the full ask before moving to the next highest-scoring application. As much as practicable, round to the nearest $1,000 or $10,000. Allocate 3% of the annual HOPWA award to program administration. Remove funding from the lowest-scoring activities down to the minimum amount required to run the program, moving up from the lowest-scoring, funded activity. If you reach the top of the programs and funding still needs to be decreased, remove the lowest scoring, funded activity, and reallocate the funding to the highest scoring activity up to the board's recommended amounts, moving down the list. Round to the nearest $1,000 or $10,000. F. FY26 HUD Entitlement Allocations and the FY25-29 Consolidated Plan 1.The FY25-29 Consolidated Plan. Each successive five-year Consolidated Plan spells out the goals and strategies that determine eligibility for HUD grant funding and identifies geographic target areas for the CDBG neighborhood improvement category funding (see below). A comparison of the goals and strategies of the current consolidated plan with the proposed FY25-29 Consolidated Plan can be found in Attachment C2. 2.CDBG Neighborhood Improvements Category Target Area in the 2025-2029 Consolidated Plan. The target area delineates the geographic boundaries for spending CDBG funding on economic development and public infrastructure improvements (Attachment C3). Focusing federal grants in specific target areas is intended to maximize community impact and stimulate investments from other entities in these neighborhoods. These applications are included in the CDBG Neighborhood Improvements category on the funding log. Examples of these project types include small business façade improvement grants, public transit improvements, and creation of ADA ramps. A city which does not fund applications that advance the five-year plan could be considered by as underperforming, which may lead to reductions in future grant awards, and audits of the program. Policy Question: Would the Council like to discuss the proposal to shift the current CDBG boundaries as depicted in Attachment C3? 8. Timeline for Allocations and New Consolidated Plan. FY26 HUD Entitlement Allocations FY25-29 Consolidated Plan April 15 Council adoption of FY26 HUD entitlement allocations Council adoption of Consolidated Plan April 1 Third briefing (if needed) March 25 Second briefing March 18 First briefing March 4 Mayor’s funding recommendations. Council public hearing. Council public hearing February 18 Set date for public hearing Set date for public hearing February 11 Follow-up briefing for Draft 5- year HUD Consolidated Plan FY25-2029 (initial briefing October 1, 2024). G. Trends in City Housing Funding. As seen in the chart below, HUD Grant funding has remained relatively stable throughout recent years. The largest exception is the sharp increase in HOPWA funding over the period, which resulted from 2016 Federal legislation that adjusted the funding formula to better reflect HIV epidemic data. Continued funding increases are not expected because the phased formula adjustment has now been fully implemented. POLICY QUESTION: The Council might wish to engage the Administration in a discussion about funding shifts in the other HUD Grant programs over this period. GENERAL POLICY QUESTIONS 1. Does the Council have any questions about the funding recommendations from the Advisory Board and the Mayor? 2. Would Council Members like to suggest any potential funding shifts among applications? ATTACHMENTS Attachment C1. Recommended Uses of FY2025-26 Federal Funding. Attachment C2. Proposed FY2025 to 2029 Consolidated Plan Goals and Strategies. Attachment C3. Target Area Map for CDBG Neighborhood Improvements (2025-2029 Consolidated Plan). Attachment C4. FY 2025-26 Grant Recommendations by Score. Attachment C5. Organizations with Multiple Applications. $0 $500,000 $1,000,000 $1,500,000 $2,000,000 $2,500,000 $3,000,000 $3,500,000 $4,000,000 FY18 FY19 FY20 FY21 FY22 FY23 FY24 FY25 FY26* CDBG ESG HOME HOPWA Trends in Final Allocations from HUD Programs All data provided by the Housing Stability Division. *Allocation for FY26 is an estimate based on previous years' funding. Attachment C5. Organizations with Multiple Applications. Where funding recommendations are the same for the Board and the Mayor, a single dollar figure appears. Exceptions are noted. Application Funding Requested Recommended for funding? CDBG #28 (Public Services). Refugee Financial Education Program $114,387 No Asian Association ESG #11 (Part 2). Homeless Prevention $49,669 No CDBG #41 (Public Services). Chef Trainer $50,000 NoCatholic Community Services CDBG #42 (Public Services). Employment/Life Skills Coordinator $50,000 No HOME #9. Down Payment Assistance $210,000 NoCommunity Development Corporation of Utah CDBG #34 (Public Services). Community Navigation Program $75,000 No CDBG #4. Building Renovations $330,000 $280,000 CDBG #27 (Public Services). Employment Preparation and Placement Program $68,518 No CDBG #31 (Public Services). Peer Supportive Services $90,000 No ESG #4 (Part 1). Resource Center Program $60,000 $59,176 by Board; $34,176 by Mayor First Step House HOME #6. Tenant-Based Rental Assistance $283,119 $283,119 ESG #9 (Part 2). Homeless Prevention $82,500 NoHousing Authority of Salt Lake City CDBG #5. Revitalizing Riverside Apartments $189,750 $146,625 HOME #10. New City Plaza Construction $1,000,000 No Housing Connect HOPWA #3. Housing Assistance $589,779 $689,000 HOME #8. Down Payment Assistance $200,000 NoNeighborWorks Salt Lake CDBG #8. Home Repair Program $400,000 No CDBG #3. Replace HVAC System $250,000 $250,000 CDBG #19 (Public Services). Treatment Support.$150,000 $75,000 CDBG #21 (Public Services). Bus Passes $90,000 $33,366Odyssey House CDBG #40 (Public Services). Explorers Program $112,000 No CDBG #7. Home Repair Program and Fix the Bricks Program $1,377,500 $745,381 by Board; $845,381 by MayorSalt Lake City NIS Team CDBG #10. Neighborhood Business Improvement Program $950,000 $650,000 CDBG #39 (Public Services). Security and Food at Housing Resource Centers $50,000 No Shelter the Homeless ESG #6 (Part 1). Shelter Operations $50,000 $0 by Board; $30,000 by Mayor CDBG #24 (Public Services). Domestic Violence Shelter Services $40,000 $30,000South Valley Services HOME #3. Tenant-Based Rental Assistance $178,431 $178,431 continued on next page Application Funding Requested Recommended for funding? CDBG #23 (Public Services). Resource Center Staffing $101,048 $30,000 CDBG #38 (Public Services). Housing Staffing $50,000 No ESG #10 (Part 2). Rapid Re-Housing $91,888 $30,000The Road Home HOME #7. Tenant-Based Rental Assistance $350,000 $340,885 CDBG #35 (Public Services). Childcare Services $240,000 No ESG #8 (Part 2). Rapid Re-Housing $146,227 $67,054 HOME #4. Tenant-Based Rental Assistance $287,141 $287,141 Utah Community Action HOPWA #2. HOPWA $194,585 $227,844 ESG #2 (Part 1). Youth Resource Center $60,000 $60,000 ESG #3 (Part 1). Geraldine E King Women's Resource Center $60,000 $60,000 by Board; $35,000 by MayorVolunteers of America HOME #5. Tenant-Based Rental Assistance $174,867 4174,867 CDBG #32 (Public Services). Domestic Violence Shelter Meals $60,000 No YWCA ESG #5 (Part 1). Shelter Advocacy $75,000 No CITY COUNCIL OF SALT LAKE CITY 451 SOUTH STATE STREET, ROOM 304 P.O. BOX 145476, SALT LAKE CITY, UTAH 84114-5476 SLCCOUNCIL.COM TEL 801-535-7600 FAX 801-535-7651 COUNCIL STAFF REPORT CITY COUNCIL of SALT LAKE CITY TO:City Council Members FROM: Kira Luke Budget & Policy Analyst DATE:March 25, 2025 RE: Confirmation of Ranked Choice Voting for 2025 Municipal Election and Interlocal Agreement ISSUE AT-A-GLANCE In December 2024, the Council discussed and agreed to continue Salt Lake City's participation in the Municipal Alternative Voting Methods Pilot Project, also known as Ranked Choice Voting (RCV). The Council also requested more information and cost estimates to administer the municipal election with/without a primary election. Since that discussion, Salt Lake County, who typically conducts elections for Salt Lake City, has confirmed they do not support primary elections in conjunction with ranked choice voting, so the proposed interlocal is for a ranked choice voting election without a primary, which is the same as previous elections under the pilot. Under the agreement, Salt Lake City is responsible for voter outreach and public education, while the County handles balloting, mailing, voting software, recordkeeping, and more (detailed list on page 13 of the Administrative transmittal). A vote on the interlocal is scheduled for April 1, 2025. BUDGET IMPACT The cost of the election will be broken out across two fiscal years: FY2024-25 (FY25) and FY2025-26 (FY26). Current estimate associated with the elections and interlocal agreement is up to $297,653 - $157,653 for the interlocal agreement, and $140,000 for the City's costs for public information and transition events (more details on page 1 of the Administrative Transmittal). FY25 FY26 Total County (Interlocal Agreement) Up to $56,500* (Some costs are shared among participating entities, so SLC's share could decrease up to ~$17,000) $101,153 $157,653 City $50,000 (Budget Amendment 5)$90,000 $140,000 Total $106,500 $191,153 $297,653 : SALT LAKE CITY CORPORATION SWORN STATEMENT SUPPORTING CLOSURE OF MEETING I, , acted as the presiding member of the Salt Lake Council, which met on in an electronic meeting pursuant to Salt Lake City Proclamation. Appropriate notice was given of the Council's meeting as required by §52-4-202. A quorum of the Council was present at the meeting and voted by at least a two-thirds vote, as detailed in the minutes of the open meeting, to close a portion of the meeting to discuss the following: §52-4-205(l)(a) discussion of the character, professional competence, or physical or mental health of an individual; §52 -4-205(1)(b) strategy sessions to discuss collective bargaining; §52-4-205(l)(c) strategy sessions to discuss pending or reasonably imminent litigation; §52-4-205(l)(d) strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms; §52-4-205(l)(e) strategy sessions to discuss the sale of real property, including any form of a water right or water shares if: (i) public discussion of the transaction would: (A) disclose the appraisal or estimated value of the property under consideration; or (B) prevent the public body from completing the transaction on the best possible terms; (ii) if the public body previously gave public notice that the property would be offered for sale; and (iii) the terms of the sale are publicly disclosed before the public body approves the sale; §52-4-205(1)(f) discussion regarding deployment of security personnel, devices, or systems; and §52-4-205(1)(g) investigative proceedings regarding allegations of criminal misconduct. A Closed Meeting may also be held for Attorney-Client matters that are privileged pursuant to Utah Code §78B-1-137, and for other lawful purposes that satisfy the pertinent requirements of the Utah Open and Public Meetings Act. Other, described as follows: The content of the closed portion of the Council meeting was restricted to a discussion of the matter(s) for which the meeting was closed. With regard to the closed meeting, the following was publicly announced and recorded, and entered on the minutes of the open meeting at which the closed meeting was approved: (a) the reason or reasons for holding the closed meeting; (b) the location where the closed meeting will be held; and (c) the vote of each member of the public body either for or against the motion to hold the closed meeting. The recording and any minutes of the closed meeting will include: (a) the date, time, and place of the meeting; (b) the names of members Present and Absent; and (c) the names of all others present except where such disclosure would infringe on the confidentiality necessary to fulfill the original purpose of closing the meeting. Pursuant to §52-4-206(6), a sworn statement is required to close a meeting under §52-4-205(1)(a) or (f), but a record by electronic recording or detailed minutes is not required; and Pursuant to §52-4-206(1), a record by electronic recording and/or detailed written minutes is required for a meeting closed under §52-4-205(1)(b),(c),(d),(e),and (g): A record was not made. A record was made by: Electronic recording Detailed written minutes I hereby swear or affirm under penalty of perjury that the above information is true and correct to the best of my knowledge. Presiding Member Date of Signature Chris Wharton March 25, 2025 Title 63G, Chapter 6a, Utah Procurement Code Chris Wharton (Apr 11, 2025 15:45 MDT)Chris Wharton (Apr 11, 2025 15:45 MDT) Sworn Statement - WS March 25, 2025 Final Audit Report 2025-04-11 Created:2025-04-10 By:STEPHANIE ELLIOTT (STEPHANIE.ELLIOTT@slc.gov) Status:Signed Transaction ID:CBJCHBCAABAAzVwGghg3ubNz2pq_bRMCaif5SnR2dH8S "Sworn Statement - WS March 25, 2025" History Document created by STEPHANIE ELLIOTT (STEPHANIE.ELLIOTT@slc.gov) 2025-04-10 - 7:39:52 PM GMT Document emailed to Chris Wharton (chris.wharton@slc.gov) for signature 2025-04-10 - 7:40:18 PM GMT Email viewed by Chris Wharton (chris.wharton@slc.gov) 2025-04-11 - 5:25:37 AM GMT Document e-signed by Chris Wharton (chris.wharton@slc.gov) Signature Date: 2025-04-11 - 9:45:26 PM GMT - Time Source: server Agreement completed. 2025-04-11 - 9:45:26 PM GMT