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01/13/2021 - Meeting Materials SALT LAKE CITY BUSINESS ADVISORY BOARD Wednesday, January 13th,2021 8:30 a.m.— 10:00 a.m. This meeting will be an electronic meeting pursuant to Salt Lake City Emergency Proclamation No. 2 of 2020(2)(b). To access and participate in the meeting please visit: https://saltlakecity.webex.com/saltlakecity/j.php?MTID=m4bc82d3b943c6184be lb5c90add3cda7 Meeting password: 2Wp23cPBKKx I,Kestrel Liedtke,Vice Chairperson of the Business Advisory Board,hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location. The World Health Organization,the President of the United States,the Governor of Utah,the Salt Lake County Health Department, Salt Lake County Mayor, and the Mayor of Salt Lake City have all recognized a global pandemic exists related to the new strain of the coronavirus, SARS- CoV-2. Due to the state of emergency caused by the global pandemic,I find that conducting a meeting at an anchor location under the current state of public health emergency constitutes a substantial risk to the health and safety of those who may be present at the location. AGENDA 1. Roll call 2. Announcements o City Council Announcements a. New Council and RDA Leadership selected. b. New resources for unsheltered people (beginning last December). c. Continuing conversation on the Fleet Block(300 and 400 West, between 800 and 900 South). d. RDA funds for new TRAX station. o Economic Development Announcements a. Deputy Director Position o Board Announcements a. Downtown Alliance State of Downtown—January 19th, 2021 3. Approval of the minutes of the December 9th,2020 meeting 4. Business Item A. Discussion on BAB Role and Future Agendas—Kestrel Liedtke,Vice Chair B. COVID Updates—Ben Kolendar, DED C. Suazo Center Resources—Edward Bennett, Suazo Center 5. Adjournment Mission: To foster an equitable and robust business ecosystem as ambassadors, advocates, and advisors. Core Values: o Commitment o Vision o Respect o Collaboration o Inclusivity o Impactful SALT LAKE CITY BUSINESS ADVISORY BOARD Wednesday,December 9t',2020 8:30 a.m.— 10:00 a.m. This meeting will be an electronic meeting pursuant to Salt Lake City Emergency Proclamation No. 2 of 2020(2)(b). Chairperson Thornhill read the following statement: I, Curtis Thornhill, Chairperson of the Business Advisory Board,hereby determine that conducting the Business Advisory Board meeting at an anchor location presents a substantial risk to the health and safety of those who may be present at the anchor location. The World Health Organization,the President of the United States,the Governor of Utah,the Salt Lake County Health Department, Salt Lake County Mayor, and the Mayor of Salt Lake City have all recognized a global pandemic exists related to the new strain of the coronavirus, SARS-CoV-2. Due to the state of emergency caused by the global pandemic,I find that conducting a meeting at an anchor location under the current state of public health emergency constitutes a substantial risk to the health and safety of those who may be present at the location. DRAFT MINUTES 1. Roll call The following members of the Business Advisory Board were present: Curtis Thornhill, Chair Darin Piccoli, Vice-Chair(by phone) JD Smith Kestrel Liedtke Jeff Carleton Sue Rice Alfonso Brito Karen Gunn The following members of the Business Advisory Board were absent: Angela Brown Abudujannah Soud John Lair Also Present: Rachel Molinari, Department of Economic Development; Roberta Reichgelt, Department of Economic Development; Will Wright, Department of Economic Development; Peter Makowski, Department of Economic Development; Clark Cahoon, Department of Economic Development; Andrew Wittenberg, Department of Economic Development; Allison Rowland, Salt Lake City Council Office; Allison Parks, Attorney's Office; Peter Nelson, Sustainability Department; Kristen Lavelett, Local First Utah; Edward Bennett, Suazo Center; Derek Deitsch, Downtown Alliance 2. Announcements City Council Announcements • Ms. Rowland from the City Council Office was present to provide City Council updates and answer any questions from BAB. Ms. Rice asked if the City Council was involved in the discussions concerning Lamplighter Square,off Foothill Drive,in District 6.Ms. Rowland said she was not aware of anything but would look into it and provide an update at a later. Economic Development Announcements • Ms. Lavelett said there has been a push from the public in recent op-eds to distribute the remaining CARES Act funding to restaurants and the hospitality industry. She asked if the Economic Development staff or the City Council had any thoughts or updates on how the remaining funds would be spent. Mr. Makowski said that currently there were no remaining funds but that the new pending stimulus bill could provide funds to small businesses. He said that the Economic Development Department has sent a request to the Mayor's office asking for small business assistance, costs associated with outdoor dining, and rent relief but that all the details are still in the works. Board Member Announcements • Ms. Reichgelt announced Downtown Alliance's Downtown Dollars Program which was made available through the Shop in Utah grant. She explained that gift cards are available for purchase to be used at downtown restaurant and retailers and that there were currently 62 merchants participating in the campaign. She said the program has received$82K so far and that many businesses are buying the gift cards for their employees. More information about the program can be found here: https://downtownslc.org/dollars 3. Approval of the minutes of the November 12th,2020 meeting Chairperson Thornhill made a motion to approve the minutes from November 12,2020 meeting. Mr. Carleton seconded the motion.Upon roll call,the motion passed unanimously. 4. Business Item A. Open Meetings Act Questions—Allison Parks,Attorney's Office Ms. Parks discussed the changes to the Open and Public Meetings Act due to Covid-19. She explained that electronic meetings were now allowed to occur without an anchor location,while previously there always had to be an anchor location. She added that if there was no anchor location then there must be a way for members of the public to engage with the meeting by providing the meeting access information on the agenda. She also said that a statement must be read aloud at each meeting and posted every 30 days to stay in compliance. Ms. Parks added that there might be new changes to the Open and Public Meetings Act after the next Legislative Session. B. Board Elections—All Ms. Reichgelt and Mr. Makowski thanked Chairperson Thornhill for his leadership and service as Board Chair. Chairperson Thornhill thanked the Economic Development staff and the Board for the opportunity to serve as Chair. Chairperson Vote: Ms. Liedtke recommended Vice-Chair Piccoli as the new Chairperson. Chairperson Thornhill made a motion to nominate Vice-Chair Piccoli as Chairperson. Ms. Rice seconded the motion.Upon roll call,the motion passed. Chairperson Thornhill abstained from voting due to it being his last meeting as a member of the Board. Vice-Chair Vote: Mr. Carleton nominated Ms. Gunn as Vice-Chair. Ms. Gunn declined. Ms. Liedtke volunteered for Vice-Chair. Chairperson Thornhill made a motion to nominate Ms. Liedtke as Vice-Chair. Mr. Carleton seconded the motion. Upon roll call,the motion passed. Chairperson Thornhill abstained from voting due to it being his last meeting as a member of the Board. C. Annual Report—Andrew Wittenberg,DED Mr. Wittenberg presented the Department of Economic Development's Annual Report,highlighting the Business Development and Arts Council's sections.He explained that this year's report has been tiled "Impact Report" , due to the significant impact on the bottom line for tax base growth,business recruitment and retention, and the overall economic impact on the Department and the City He explained that the report is available on the department's website at https://www.slc.gov/ed/insight-slc/and hard copies of the report were also available upon request. While discussing the Economic Development Loan Fund(EDLF)pages,Mr. Wittenberg said that the Small Business Loan Officer position was open and accepting applications. More information can be found here: https://external-slcgov.icims.com/jobs/4901/small-business-loan-officer/job. Mr. Makowski asked the Board to spread the word about the position within their networks and said that a Spanish speaker was a desired quality. Mr. Carleton asked if the staff was seeing any trend in why Salt Lake City loses capital investment projects to other cities around the country. Mr. Makowski explained that when it comes to corporate expansions of larger companies, Salt Lake City is usually in competition with other cities. He said that the reasons SLC loses depends on the project,but that land availability was a main reason why SLC loses industrial development projects. He added that for this reason the Department has shifted its focus to better assist Downtown,the Westside, Sugarhouse, and more commercial nodes in development. Mr. Makowski also said that the cost of business,rising real estate prices have affected capital investment projects and that diversity has been a problem for larger tech companies choosing SLC. He said that they are working to remedy those issues within the City and its partners. He explained that companies are relocating in Downtown SLC from San Francisco for a more urban feel for their employees. He added that while the pipeline for corporate recruitment has never been so full,the main focus for the Department has been on small businesses and the Covid-19 response throughout the City and are relying on partners for more corporate recruitment efforts. Mr. Wittenberg added that Salt Lake City does not provide incentive programs for large businesses and that could be another reason why a company chooses not to relocate here. D. COVID Updates—Peter Makowski,DED(outdoor patio and funding) Mr. Makowski explained that earlier this summer the Mayor issued an emergency proclamation allowing businesses to expand their outdoor business activities to adjacent private property. He said that the Department quickly realized that with the colder weather coming temporary outdoor structures were something that the community wanted to deploy in order to provide services. The department has been working with various departments and divisions in order to streamline the process of allowing outdoor dining within these structures and make it easier for businesses to do so if they choose. He also said that further discussions are needed to determine how fees will be handled. Mr. Makowski shared the Department's Draft Temporary Outdoor Dining Program. (The Draft Program is attached)Ms. Reichgelt said that Salt Lake City's program is based on Denver's program. Ms. Reichgelt said that Department put together a comprehensive packet and checklist of items businesses will need to obtain a permit. Mr. Carleton asked if the City would provide funding for heaters or the temporary structures. Mr. Makowski said that they are looking to the new round of stimulus for that use and that the next efforts would be to explore fee waivers citywide.He explained that the City is the last group to get CARES Act funding after the State and the County so any details are still to be determined and will be based on the funding that is yet to be approved. Ms. Liedtke said that she thought this was a great program and that it would be very helpful for restaurants. She also asked if there would be information available to share within their networks about the program and its offerings. Mr. Makowski said a packet will be available that lists all the requirements for businesses to follow so that everyone is safe. Mr. Makowski said that all program materials will be translated to Spanish and that they will work with the Suazo Center and other diverse chambers to provide the information to businesses throughout the city. E. Suazo Center Resources—Edward Bennett, Suazo Center Due to the lack of time this item was tabled and will be discussed at a future meeting. 5. Adjournment There being no further business,the meeting was adjourned. Darin Piccoli, Chairperson This document and the recording constitute the official minutes of the Economic Development Business Advisory Board meeting held December 9, 2020. ICtii) Salt Lake CitYTemporary' s Outdoor DiningProgram Expansion and Winterization Update What does this • This expansion is intended to more easily facilitate expansion of expansion entail? outdoor seating for businesses. • There are multiple types of permits that may be needed. • All temporary structures must be erected for less than 180 days i I';IIIISII .� _ _ ill II'I ;�-T _ _ - N li.7 �� r e .164.- 1111.4 EP .oma.. Definitions Outdoor Business Activities Any retail, or restaurant activity, include retail sales, retail services, or outdoor dining that would typically occur inside a building or structure but is operating outside and adjacent to the anchor business Temporary Structures Partially walled (no more than two walls) or roofed structures, which are intended to be used for a limited duration for outdoor business activities. Temporary structures include : tents, free standing canopies, awnings,patio coverings,and other similar structures Types of Permits Temporary Outdoor Business Permit: • For use of public right-of-way (sidewalks , park strips, parking stalls) to extend outdoor dining Temporary Use Building Permit: • For use of private property (parking lot, etc) to extend outdoor dining Temporary Use Fire Permit: • Required for temporary, larger structures over 400 Sq Ft DABC License Extension: Auire if you plan to serve alcohol any pe of outdoor dining on public or private property Temporary Outdoor Business Permit: Parameters for • Required for temporary structures in the public right-of-way (sidewalks,parking Permits spaces, etc.) to extend outdoor dining Temporary Use Building Permit: • Required for temporary structures over 200 sq. ft. on private property Temporary Use Fire Permit: • Required for temporary structures over 400 sq. ft. in size DABC License Extension: • Required if you plan to serve alcohol Building Permit: • Required for temporary structures longer than 180 days or permanent structures * . y Por structure becomes a public isance under tah Code or Salt Lake City Code,the City shall have the right to prohibit the temporary C fru c t77YP** Temporary Outdoor Business Permit ( Right of Way) DRAFT { , . Existing outdoor expansion right-of-way . . 41Z111 .1 k - permits may be extended to December 31 , j 2020. f ' 7 , 4/,t a)'t,4a' ,7. , ' ' it) A I. At * '..1 - Jr N • f 0. If already permitted and seeking an , > _ s �r =-*.s extension through 12/31/2020, send email .o , . -, '; yet . 4 ® ` - - 4. to: Real Estate@slcgov.com with updated " `'' '�',r.s 'tid '►x insurance document, intended siteP lan SO with all changes if applicable and request extension. Please refer to the Utah COM-D-19 - istin Right - of Transmission Index Guidelines to g g e ure4avira following all WayPermits rt rrnts . \ 1 1 New Applications? See next slide _`rA"""" - : IF/N" General Guidelines: ._ , si.; '�'r,-,.may. • ap- - ,..is,... 11 .70_ .i 4 • All customers and staff must adhere to all •4 1,-,;--- - 1 ,,-, 1 , : -• mandato Utah Department of Health and DABC mandatory p a, �If�tr - standards,applicable laws,and regulations I +® „ `- tr- . 4 �: • No outdoor business activities shall encroach upon '> an art of the sidewalk frontagean adjacent of - - _ anyY aacent J - Q property without written permission from the, • - rZ adjacent property owners or tenants • • 1-" ,- -' € - - • Freestanding tents,canopies,awning,patio covering or other similar structures over 200 sq ft require a Temporary Use Building Permit and over 400 sq ft require a Temporary Use Fire Permit. • Outdoor business operators are required to provide commercial general liability insurance that meets or exceeds minimums set by Salt Lake City • Anything placed in the right-of-way must be re oved"ht close of business each day. - o - V V Al terr�pora ry outdoor bususiness permits expire New Right y utomatica:lyafter 180 days. Permits New Right - of - Way Requirements Checklist: Permits Continued 1 . Commercial general liability insurance that meets or exceeds minimums set by Salt Lake City 2. Applicants shall provide a scaled site plan drawn to scale with the dimensions of the outdoor business area a. Applicant must show that 6 feet of distance can be maintained between backs/sides of chairs for each dining group b. Hand drawn site plans are acceptable 3. Fees: pro-rated free of approximately: $9/month (5 tables or fewer) • $14/month (6 tables or more) A r ROA permits contact: Real_Estate(a�slcgov.com Site Plan 0 Restaurant entrance Measurements : intl— .■. 5" ..sir—"—'t [r) Building Frontage _ 6ft 6ft Patio Patio Lift tiff, entrance entrance Outdoor Dining le} �, 1 t %% % i, %%= 5ft =‘ - Area ii__iiiiir Minimum sidewalk clearance:10 feet 1.Locate any obstacles(tree grates, bike racks,fire hydrants,etc.) adjacent to the frontage of your business. 2.Measure 10 feet from the obstacle to the proposed outdoor business area. If there are no obstacles, measure 10 feet from the curb to the proposed business area. 3.At the 10-foot mark, place painters tape down along the width of the building frontage.This is the width of the outdoor business area. 4.Place painters tape down perpendicular from edge of the building frontage to meet the width.This is the length of the outdoor business area. Site Plan0 Restaurant entrance Measurements ■ Minimum sidewalk clearance:10 feet Curbside t—.1._emu ! 5ft • --5 . fi 1 1 1 - - Eft 6ft Patio Patio sft OR = entrance entrance I = r '' ''' I t'9 IMO''5'*WE 'F=4 % % % 5ft -%%=%=%=I % JiiIILA it Alia 3mmma to any obstacles from any fire hydrant 1.Measure 10 feet from the building frontage toward the curb to the proposed outdoor business area. If any obstacles are present in this area, note them on the site plan. 2.At the 10-foot mark, place painters tape down along the width of the building frontage.This is the width of the outdoor business area. 3.Start at the face of curb and measure 18 inches into the sidewalk.At the 18-inch mark, place painters tape down along the width of the building frontage. 4.Place painters tape down perpendicular from edges of tape to form a rcrtnnalc Thie ie the Icnath of tha nt ttr♦nnr hi tcincee nrcn Site Plan 0 Restaurant entrance Measurements : Minimum sidewalk clearance:10 feet On - Street Parking Stalls (aka Parklets) owl ' -"le. tl� "°`''��� "r'r-�' 1.On-street parking stalls used for outdoor business require additional permits from the Engineering and Transportation divisions. 2.ADA parking stalls shall not be used for outdoor business activity. 3.On-street parking stalls used for outdoor business must have either a platform flush with the curb or a ramp for accessibility. 4.Parklets shall be located along the building frontage,and the width into the street is limited to a maximum of 8 feet. 5.Where parking stalls are not marked,one parking space is deemed to be 9 feet wide by 22 feet long. 6.Exceptions to these dimensions will be considered on a case-by-case basis. 7.Parklet site plans should indicate the number of stalls intended for outdoor business use. 8.Outdoor business area shall maintain a minimum of six feet between patrons and pedestrians passing by,a minimum of four feet for pedestrian passage,and 18-inch minimum clearance from the face of the curb. 9.Place painter's tape(or other easily removable material)along the sidewalk 6 feet from the outdoor dining area to indicate social distancingf requirement to pedestrians and patrons waiting to be seated. Temporary Use Building Permit DRAFT • Required for use of temporary structures over 200 Ternporary Use sq. ft. on private property • Temporary structures shall be located in a rear or B u i I d i n g Permit interior side yard only and adjacent to the principle business. F e q u re m e n is • Outdoor business activity shall be located a minimum of 10-feet from a property line in a residential zoning district. • All customers and staff must adhere to all mandatory Utah Department of Health and DABC standards, applicable laws, and regulations • Businesses are responsible for snow removal and maintenance around outdoor dining areas Please refer to the Utah COVID19 Transmission Index Guidelines to ensure you are following all requirements. Application Process • All permits must be applied for online through Citizen Access Portal • After an application has been submitted the following must be uploaded through ProjectDox for Plan Review. • Complete Temporary Use Worksheet • A Basic Site Plan must be included • Temporary Structures greater than 400 sq ft require an Temporary Use Fire Permit from Salt Lake City Fire Department prior to issuance of a Temporary Use Permit. Application Process • Separate Electrical and Mechanical Permits are Continued required for all permanent and/or temporary electrical or gas connections to the proposed Temporary Use. Permanent electrical and mechanical connections require a Licensed Contractor. • After the permit has been issued, an inspection should be scheduled to verify life safety compliance. • A 2nd inspection should be scheduled to verify removal after 180 day period has ended. Temporary Use Fire Required for temporary structures with one or more sides over 400 sq. ft. Permits Required for temporary structures that 01. 1( are open on all sides over 700 sq. ft. �ESCUF 1, • No tent or structure is intended to be in 41-. � place for longer than 180 days. Sr. is The temporary permit application should include: Application • A s ite plan is required to be submitted. The plan must show layout of tables,chairs and exits, Requirements location and type of heating • Include location of access roads (the Fire Marshal will determine if fire access roads meet fire access requirements) 0 • The location of any fire hydrants,and maintain 5'of clearance around hydrant in all directions • The location of any fire department connection (FDC) and maintain 5'of clearance around FDC in all NOdirections SMOKING • Property lines and location of nearby structures. o Any tent or canopy within 20'of a structure of property ____ i line will be reviewed on a case by case basis O Any tent or canopy that is within 20'of a structure or property line will be required to maintain a fire watch anytime that the tent,canopy,or structure is occupied `Exit m.*. . o Any tent or canopy that is within 20'of a structure or property line will not block any existing egress points of the structure. Safety Devices • Fire extinguishers are required inside each tent • Minimum of one 2 A:10-B-C extinguisher • Additional fire extinguisher may be required depending on size of en and occupancy load 6112 Stay Warm , Not Hot • No heaters with open flames are allowed within any tent or canopy within SLC boundaries • Only approved temporary heaters may be used to blow heat into the tent using approved duct systems. • Propane cannot be stored or used inside the tent. Propane cylinders must be properly stored, secured, and protected. Propane Heaters If a propane or other type of heater is used, the tent must have the California State Fire Marshal's flame retardant certification seal visibly displayed on the tent or canopy. .-- s. ... � . , s,a ` :s I 1 P. t IN l'i oi‘ tia7r1 .t-i i ..°'... 4'4130%" / !elk !!1111111 • All tents and membrane structures must be properly secured Ge n e ra I F■� re Lept in case of wind (40 mph basic wind speed and 90 mph 3- second gust). Requirements for • Securing of the structures is the responsibility of the owner/operator(refer to IBC 1609) Temporary • A portable fire extinguisher with a minimum 2A10BC rating must be accessible within 75 feet walking distance of all tents/temporary structures, at a minimum, as required by Structures section 906 of the IFC. • All extinguishers require a current State Fire Marshal's (Regardless of permit requirements) inspection tag. Inspection tags are required annually. • No smoking signs must be provided in each permitted tent. • Exits shall be clearly marked and lighted when the exits serve an occupant load of 50 or more. • All compressed gas bottles must be secured at all times to prevent them from tipping over. No compressed gas bottles will be stored within a tent. • Generators must be maintained at least 20 feet from any tent or temporary structure. • No combustible waste can be stored within 30 feet of a tent or temporary structure. • No heaters with open flames are allowed within any tent or canopy within SLC boundaries. DABC License Extension DRAFT You must work with your DABC compliance officer to extend your liquor license if you want to serve alcohol in D1\Bc License your outdoor dining patio. The DABC will require: Extension • Salt Lake City local consent o You will need to request a letter of local consent by emailing your extension of insurance and site plan • Extension of insurance • Site plan • DABC temporary license extension application We recommend that you contact your compliance officer as soon as you decide to apply with Salt Lake City in order to inform them that the liquor license extension will be coming. — DABC license extension information HERE. DABC request for expansion/extension of retail license ED pr 'se ipmplicatiorIERE. Please note that DABC license extensions currently automatically expire on January 1, 2021. DAB C License - PLEASE NOTE: Outdoor dining areas must have a clearly delineated premises secured by a sturdy, free-standing Barricade barrier that enables the licensee to maintain control over the premises and prevent alcohol from leaving the licensed premises. This must be indicated in your site plan. Requirements Work with your compliance officer to ensure your patio is properly barricaded. _r l 1i , Li— '11 k 11 VA rad L I, El "-'1 11 I 'li �7 fr- q _ TI fill 1l J it c[. Toil . n IA, ,,.,: , , a —r,�, X 1 it " " Nil (� Iii / �, r `_ . _ • p IC;1' 7 N fitioN '. -\ S Equipment and Utility Information and Requirements DRAFT Light and Heat Lights and heaters plugged into outdoor electrical outlets do not need permits .4; t7 �,,i.;l , Yif • Cords cannot be run to an indoor -:. _ viribi:s. ..,6 , outlet `' ; _ �; ,.1ii • Cords must be designed for 1IIII .R.IiEA,.■et ;MO r • . r outdoor us e 111,1, _ 111•P 1141IT,Pr, , I �t+lig - ` . � It , I L_ _. , , ( ," 'ilk I ^4 •it •_. f�l7 4 ,4- 4- p /_ F. ' . If % _ s" , -- ,'w.,, ict ,-,-- - 1 i.„.... _ 1.... _ .6.: • ' -st, RAFT :... ,. ,:,,,,,,,..-..--„. 4,-__-_ _.- 0 -, _ _______ __ _. t= rI ,. K • � Connecting to the • Requires electrical or mechanical, plumbing permits building's utilities Generators • Require an electrical permit & fire department review AFT Need help? Contact: Lies! Limburg, Department of Economic Development liesl.limburg@slcgov.com