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01/01/2015 - Work Session - Minutes January 12, 2015 Legislative Breakfast The City Council met at a Legislative Breakfast on Monday, January 12, 2015, at 7 : 30 a.m. at the Gallivan Center, Second Floor, 239 South Main Street, Salt Lake City. In Attendance: Council Members Charlie Luke, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Absent: Councilmember James Rogers Also In Attendance: Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Deputy Director; Russell Weeks, Council Senior Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Karen Hale, Senior Advisor to the Mayor; Art Raymond, Mayor' s Assistant Communication Director; Holly Hilton, Mayor' s Project/Policy Manager; Lynn Pace, Mayor' s Intergovernmental Advisor; Matthew Dahl, Redevelopment Agency Senior Project Manager; and Cindi Mansell, City Recorder. Utah State Representatives: Rebecca Edwards, District 20; Sandra Hollins, District 23; Rebecca Chavez-Houck, District 24; Joel Briscoe, District 25; Angela Romero, District 26; Brian King, District 28; Mark Wheatley, District 35; Patrice Arent, District 36; and Justin Miller, District 40 . Utah State Senators : Luz Escamilla, District 1; Jim Debakis, District 2; Gene Davis, District 3; and Jani Iwamoto, District 4 . The meeting was called to order at 8 : 02 a.m. View Agenda WELCOME AND INTRODUCTION 8:02:30 AM Mayor Becker and Councilmember Garrott welcomed those present and thanked them for their time and service . Introductions of everyone present were made, including their area of representation. 2015 SALT LAKE CITY STATE LEGISLATIVE PRIORITIES 8:06:15 AM City Council Chair Garrott highlighted several key areas of priority: Apartment Inspections; Historic Preservation including the City ability to create Local Historic Districts; Drive-Thru regulations for Bikes; Transportation/Transit; and support for long- term State funding for the homeless . 8:08:501 AM Mayor Becker briefly highlighted key Salt Lake City 2015 Legislative Priorities . INCREASE FUNDING FOR TRANSPORTATION/PUBLIC TRANSIT o Salt Lake City' s top legislative priority for the 2015 session was to increase funding for transportation and transit . The State Unified Transportation Plan identifies significant unfunded needs for State roads, local roads, and for transit. Salt Lake City believes this was the year to obtain legislative approval for that funding increase and ask that the Legislature increase funding for local transportation and transit, by raiding and indexing the gas tax, and/or by authorizing a local option sales tax. o There was the need for additional transportation funding because the existing gas tax was a flat fee per gallon and not indexed to inflation. The tax has not been raised since 1997, and the buying power of that revenue source continues to decline over time . As a result, both the State and local governments have had to subsidize transportation costs with general fund revenue . There was the need for additional transit funding to make it easier to use transit as an alternative to driving. There was the need for more coverage that runs more frequently and costs less . Improved transit will not only improve air quality, but will also reduce the demand for other transportation funds . Representative Briscoe said many local governments only address transportation and not public transit . He said if there was a successful coalition to increase gas tax, the transit tax would then possibly be forced. Mayor Becker said transit was as much an integral part of government as roads . He said Salt Lake City was different than other cities but the goal was to try and ensure transit was adequately represented with any funding approved. He said the key was for local governments to work together. Discussion followed regarding local transportation and dispensing of funds, with Representative Briscoe stating there was great interest in transit. Mayor Becker said the transit system was regional in nature and if funding went directly to the counties, Salt Lake City would suffer. He said there were many moving parts on transportation funding, and the goal was to ensure transit received a good portion of the funding percentage . Mayor Becker addressed one item not on the list of priorities : Mountain Accord. He said this group was working hard to galvanize all public/private/local/state/federal interests and the hope was to produce something following the Legislative Session that represented that consensus . Holly Hilton discussed the new Legislative Bill tracking website at www. slcgov. com/legislature2015 . Representative Chavez-Houck inquired if the tracking could also include the Utah League of Cities and Towns position. She expressed concern the City' s position and the League position could be different at times and Representatives had no way of knowing. Mr. Pace said Staff could let Legislators know if there was a League and City disconnect on position; he encouraged contacting Ms . Hilton with questions or tracking issues . Ms . Chavez- Houck asked that City Staff send Legislators (and Jen Jankowsky/House Leadership Offices) an email or text message should a new bill come up or if there was a disconnect issue. Representative Arent suggested color delineation on the tracking site to indicate various positions . Mr. Pace said Salt Lake County Caucus Meetings would be held on Thursdays at 7 : 00 a.m. starting January 29, 2015 in the Main Floor Building and the agendas would be arranged topically. He said positive feedback was received on the 2014 Legislative Parking Plan and would be duplicated again this session. He said during the 45 days of the Legislative Session, courtesy parking for legislators would be offered at any blue parking meter location. Mr. Pace completed the SLC Priority review of issues : Transportation and Transit; prison relocation; air quality changes; changing the definition of New Growth; funding to address Homeless Issues/Housing the Homeless; funding for Sexual Assault Kit processing, investigation, and Prosecution of Sexual Assault; changes to Special Assessment Area Regulations; Apartment Inspections/Good Landlord Program; Ground Transportation Regulations; and legislation affecting the Airport. Discussion followed regarding the prison relocation, with Mr. Pace stating were still three sites on the table. He said one site was in west Salt Lake City. He said the biggest concern was to ensure the decision was made on merits rather than politics . Further discussion followed on the congruence of the property owners in this location in regards to the City position; stigma to future development; mixed messages; and existing or future needs for sewer capacity. Mayor Becker said there was a detailed analysis on the City' s website. Mr. Pace said there would be a continued push for Air Quality this session. He said a top priority bill would address the current law that prohibits Utah from enacting more-structured Air Quality Standards than the federal government. He said Utah cared enough to require their own rules and regulations . Mr. Pace addressed changing the definition of New Growth as it related to new development and to provide transparency in taxing as well as predictability in budgeting. He said some other jurisdictions are opposed. OPEN FORUM Discussion followed regarding Healthy Utah, Special Assessment Area Regulations, same sex marriage, and communication between the City and Legislators . Mayor Becker thanked everyone for attending and encouraged Legislators to Mr. Pace or Ms . Hilton for questions/issues . Councilmember Garrott said the Council also had a Legislative Subcommittee to contact consisting of Council Members Erin Mendenhall, Charlie Luke, and Stan Penfold. The meeting adjourned at 9 : 05 a.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council Legislative Breakfast meeting held January 12, 2015 . clm January 6, 2015 The City Council met in Work Session on Tuesday, January 6, 2015, at 2 : 11 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Margaret Plane, City Attorney; David Everitt, Mayor' s Chief of Staff; Boyd Ferguson, Senior City Attorney; Mary DeLaMare-Schaefer, Acting Community & Economic Development Director; Rick Graham, Public Services Director; Michaela Oktay, Planning Manager; Nick Tarbet, Council Policy Analyst; Lehua Weaver, Council Senior Public Policy Analyst; Nick Norris, Planning Manager; Sean Murphy, Council Public Policy Analyst; Michael Maloy, Senior Planner; Cheri Coffey, Assistant Planning Director; Lex Traughber, Senior Planner; Nicole Smedley, Assistant City Recorder; Ben Luedtke, Council Liaison/Policy Analyst; Lisa Shaffer, Administrative Services Division Director; Christina Judd, Special Events Permit Manager; Nora Shepard, Planning Director; Nole Walkingshaw, Institutional Engagement Manager; Robyn Stanczyk, Civic Engagement Program Specialist; and Cindi Mansell, City Recorder. Others in Attendance: Len Simon, Salt Lake City National Legislative Advisor and Michael Allred, Petitioner (Item 4) Councilmember Luke presided at and conducted the meeting. The meeting was called to order at 2 : 11 p.m. AGENDA ITEMS #1 . 2:10:58 PM NOMINATION OF COUNCIL CHAIR AND VICE CHAIR FOR CALENDAR YEAR 2015. View Attachments Councilmember Luke Garrott was nominated for Council Chairperson and Councilmember James Rogers was nominated for Council Vice- Chairperson. #2 . 2:23:06 PM BRIEFING ON THE CITY' S NATIONAL LEGISLATIVE PRIORITIES FROM SALT LAKE CITY ADVISOR LEN SIMON. Len Simon briefed the Council on the City' s National Legislative Priorities . #3. 3:13:22PM BRIEFING FROM THE CITY ATTORNEY' S OFFICE ON THE UTAH OPEN MEETINGS LAW. View Attachments Boyd Ferguson briefed the Council with attachments . He said yearly training on the Open Meetings Law was required by the State of Utah. Inquiry was raised regarding the ability to consider and/or take action on Council Announcements included within the weekly packet . Ms . Gust-Jenson said Announcements were included in the Council Packet for public information and typically requested Council direction or consensus on various internal or scheduling items . Discussion followed regarding direction, process, and timing for item placement on the agenda. #4 . 3:24:48PM BRIEFING ON PROPOSED CHANGES TO THE CITY' S BUILDING HEIGHT STANDARDS IN THE FB-UN2 FORM BASED URBAN NEIGHBORHOOD DISTRICT PURSUANT TO PETITION NO. PLNPCM2014-00085. The proposal would enable a developer to build a multi-family residential building up to five stories with a maximum height of 65 feet on property located on the northwest corner of 200 West Fayette Avenue (975 South) . Currently, regulations limit building height to four stories with a maximum height of 50 feet. (Item H1) View Attachments Nick Tarbet, Michael Maloy, and Nick Norris briefed the Council with attachments . Mr. Tarbet said the petitioner was under the impression that his property was included in the list of corners permitted for increased height under the Form-Based Zoning Regulations . He further reviewed the design standards outlined to ensure that the ground level parking would not create a blank wall on the street. He said the Ball Park Community Council held a public meeting to consider the proposal and Planning received a written response from the Community Council Chair noting that 2/3 of the attendees opposed the request for additional height. Mr. Tarbet said the Planning Commission passed a unanimous motion in favor of recommendation to the City Council . Inquiry was raised as to why this parcel was not included, with Mr. Maloy stating it was never part of the strategy to include properties that far south. Mr. Norris provided background information as to Redevelopment Agency direction when developing the West Temple/Gateway Project and the following creation of Form-Based Zoning. Discussion followed regarding the number of units, parking/shared parking within transit-oriented development, etc. Mr. Maloy explained form based zoning did not entail a minimum parking requirement; he said there were limitations based on the layer of requirements including zoning, building, fire, etc. Councilmember Mendenhall expressed concern with the petition; she said she felt there was good public process and reasoning involved with the original area inclusion and did not see this area as becoming a node . She said the height allowance would entail apartments overlooking the freeway, and expressed further concern relative to noise, design, and parking/rear-alley parking. Michael Allred, Petitioner, said he had owned the property for 25 years and was anxious to do something constructive with it . He said the City' s direction was transit-oriented development and there was critical reasoning for the height. He said resident/business employees already lived and worked in the area and there was not adequate parking. He said in reading the form-based zoning he was under the impression additional height would be allowed on corner parcels . He said his proposal entailed 65 units, four floors, and parking on the main level . He said a developer could not finance a building without including parking and no ability existed to provide underground parking at this location. Inquiry was raised regarding whether a percentage of the 65 units would be affordable housing, with Mr. Allred stating he wanted to see market rate units . He said without the extra building height, the development would be reduced to 25 units and result in an entirely different concept. Discussion followed whether the corner ground level would require mixed use, with Mr. Maloy stating street level design was required to have a physical storefront appearance . He said the petitioner had preliminary drawings representing an architectural facade for the parking level . He said elevators, stairways, and entrance lobby were presented to the street and the remaining aspect of the parking garage would be dressed up. The Council discussed future potential to re-examine not only this area, but the Form-Based Zoning ordinance to consider other/adjacent areas . Mr. Tarbet said a public hearing would be scheduled on February 3, 2015 . #5. 3:56:00PM RECEIVE A BRIEFING ABOUT SIX PROPOSED LOCAL HISTORIC DISTRICTS. Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic features and preventing out-of-character alterations. View Attachments Staff and Council welcomed the new Planning Director, Nora Shepard. Nick Tarbet, Michaela Oktay, and Cheri Coffee briefed the Council with attachments . Ms . Oktay discussed process and identification of key issues; she said having gone through the public ballot process, five petitions were now ready for Council consideration. Proposed LHDs with a Majority Support expressed by the Public Ballot • Yalecrest - Normandie Circle, which includes 10 homes on Normandie Circle and two homes adjacent to Normandie Circle on Harvard Ave. Petitioner, Patricia Callahan, Petition No. PLNHLC2014-00247. (Item H2) • Yalecrest - Princeton Park, which includes 27 homes generally located on Princeton Avenue between 1700 East and 1800 East. Petitioner, Jon Dewey, Petition No. PLNHLC2013-00861 . (Item H3) • Yalecrest - Upper Harvard and Yale Park Plat A, which includes 60 homes on the north and south sides of Harvard Avenue (approx. 1120 South) between 1500 East and 1700 East. Petitioner, Vena Childs, Petition No. PLNHLC2014-00111 . (Item H4) Proposed LHDs with a Majority Opposition expressed by the Public Ballot • Yalecrest - Upper Yale 2nd Addition, which includes 30 homes generally located on Herbert Avenue (1055 South) between 1700 East and 1800 East. Petitioner, Tracey Harty, Petition No. PLNHLC2013-00862. (Item H5) 18 opposition/11 support • Yalecrest - Upper Yale which includes 28 homes generally located on the north and south sides of Yale Avenue (1100 South) between 1700 East and 1800 East. Petitioner, Sonja Chesley, Petition No. PLNHLC2014-00013. (Item H6) 14 opposition/12 support City Initiated Petition City Creek Canyon/Memory Grove, which includes the area of City Creek Canyon between the entrance gate of Memory Grove on the south and bordered on all other sides by Bonneville Boulevard. Petitioner, Mayor Ralph Becker, Petition No. PLNHLC2010-00224. (Item H7) Since the number of ballots received in support exceeds the number of ballots received in opposition, the City Council may designate this proposed Local Historic District by a simple majority vote. View Attachments Discussion followed regarding analysis of local historic district pros and cons, whether this designation would impact the market, improve or reduce the ability for sale, maintain or increase property value, etc. Ms . Coffee said the designation typically helped stabilize a neighborhood and that many people wanted to own homes in historic districts . She said the general idea of the Preservation Plan was these districts were important to economic, tourism, housing units, neighborhood quality of life and characteristics . Councilmember Adams said she was disappointed two areas did not receive votes in support of district creation. The Council discussed their desire to honor the process yet remain supportive of district creation. Councilmember Penfold said although he appreciated private property owner concerns, he was comfortable with the Council moving forward based on the minimal percentages not in favor. He said the Council had a specific role with regard to neighborhood preservation and this process would force the Council to provide greater consideration to an area that did not have consensus or majority of votes returned. Councilmember Mendenhall inquired if there was a gap point percentage that was considered too large . Councilmember Penfold said he bought a home specifically because it was in a historic district and could see the designation bringing incredible stability and increased property values to the neighborhood. The Council thanked Staff for the labor intensive process, and would further address these petitions during the January 20, 2015 public hearing. #6. 4:24:02 PM RECEIVE A BRIEFING ABOUT THE PLANNING DIRECTOR' S REPORT TO CONSIDER ESTABLISHING THE YALECREST — UINTAH HEIGHTS LOCAL HISTORIC DISTRICT PURSUANT TO PETITION NO. PLNHLC2014-00807 . Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic features and preventing out-of- character alterations. The proposed boundaries of the Local Historic District include homes on the north side of 1300 South and along both sides of Laird Avenue from 1300 East to 1500 East - including all the homes on Laird Circle and Uintah Circle. If the Council finds the report complete, the Planning Division will continue with the local historic designation process which includes community outreach, public hearings before the Historic Landmark and Planning commissions, and an evaluation of property owners' support. Once those steps have taken place, the proposal will come back to the Council for final consideration. (Petitioners, Jill Greenwood and Libby Peterson) View Attachments Nick Tarbet, Michaela Oktay, and Lex Traughber briefed the Council with attachments . Mr. Traughber said the Planning Division' s initial review indicates the proposed district meets the necessary criteria. The Council conducted a unanimous Straw Poll to accept the report to allow Planning to continue to move forward and begin the public process. #7 . 4:45:58 PM RECEIVE A BRIEFING ABOUT PROPOSED CHANGES TO THE CITY' S SPECIAL EVENTS PERMITTING PROCESS. The proposal would make the City's regulations more succinct; provide clarity about what constitutes small and large events; and creates a category for grandfathered events. The Council will also discuss insurance requirement options for special events, including a master City policy that would cover all events, or individual insurance policies event organizers would obtain on their own. View Attachments Ben Luedtke, Christina Judd, Lisa Shaffer, Margaret Plane, and Boyd Ferguson briefed the Council with attachments . Councilmember Penfold said the proposed changes were the result of Council concerns previously raised regarding insurance and the cumbersome City' s special event application process, with the goal of making that process shorter and easier. Councilmember LaMalfa said he felt there was still a great deal of burden on residents or those that wanted to hold a street party. Ms . Judd said the multiple department sign-off process continued to be refined to increase efficiency. She said Staff was managing over 500 events a year and there was need to educate the public how to fill out the paperwork that involved internal communication and coordination. Inquiry was raised as to feedback or satisfaction measurement tools . Ms . Judd said Staff conducted annual customer satisfaction surveys and would continue to utilize that mechanism. She said events with 50 people or less did not require City staff, permits, or insurance . She said the proposed amendments were intended to be shorter and clearer with the understanding the Council wanted more neighborhood parties and removal of system barriers . Mr. Ferguson said insurance was a huge issue and was now user- friendly. Discussion followed regarding the Tenant User Liability Insurance Program (TULIP) and Citywide master policy needs . Ms . Plane said the TULIP policy was different in that the City (as the owner of the facility/venue) provided information to insurers to help them understand what they were insuring. She said this streamlines the process which had typically been complicated in the past and would now assist smaller events in obtaining insurance more quickly. The Council discussed the need to move forward prior to the upcoming Special Events permit season. #8 . 5:24:44 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION ON THE CIVIC ENGAGEMENT IN SALT LAKE CITY DISCOVERY REPORT. View Attachments Nole Walkingshaw, Robyn Stanczyk, and Mary DeLeMare-Schaefer briefed the Council with attachments . Mr. Walkingshaw discussed existing tools such as Open City Hall, press releases, email services and newsletters . He said staff was working to develop an online civic engagement site . He outlined various new applications under development to assist in the overall civic engagement process such as the mobile City source or request for service application, agenda management, web service community platform, and the State of Utah' s new Open Data Portal . He said the intent was for a partnership or micro site with the State to send/receive data within the Open Data Portal (www.opendata.utah.gov) . Ms . Stanczyk reviewed recommendations relative to the Action Plan included in the attachments . Ms . DeLeMare-Schaefer addressed the process to recruit people with technical expertise and community skills . She said the intent was to facilitate learning and education. Councilmember LaMalfa discussed digital engagement and inquired as to soft-tech or new tools that did not entail a computer or cell phone . Mr. Walkingshaw said the Civic Engagement template should identify stakeholders early in the process and explain the (whether staff knocks on doors, prepares mailings, conducts open houses, etc. ) . He said the intent was to create a list of workshop activities for public participation, budget methods, and having a clear process to enable Staff to be clear about necessary resources . Councilmember Rogers inquired as to the civic engagement application and how the internal process would work. Ms . DeLaMare- Schaefer said all staff members had to get on board, undergo training to accept and address complaints, and compile them into a process where they could be measured. She said in response to Council initiation, the Civic Engagement Team had moved ahead in this regard with the previously-stalled project . Councilmember Penfold said some projects require more than a single project manager and inquired who would be responsible for large picture outreach on large citywide projects . Ms . DeLaMare-Schaefer said Staff hoped to learn a lot from the Transit Plan process; there was not just one answer; and Staff would continue to work towards multiple solutions . #9. HOLD A FOLLOW-UP DISCUSSION ABOUT THE STATUS OF THE 2014 PRIORITY PROJECTS THAT WERE IDENTIFIED AT THE COUNCIL' S FEBRUARY RETREAT. The priority projects include: improving the City's urban trail network, collaborating on air quality, and tracking park expenses. The Council also plans to work with the Administration on planning for needed upkeep at the City Cemetery, improving sidewalk snow removal policies, and reviewing corporate campaign finance contributions. View Attachments Lehua Weaver, Sean Murphy, and Nick Tarbet briefed the Council with attachments . Mr. Tarbet said the goal was to identify upcoming or new priority projects for the upcoming Council Retreat . Discussion followed regarding the Farmer' s Market Outreach and whether it was well-received. Mr. Tarbet said staff was interested in continuing and had received exciting feedback listings of people wanting to be involved, etc. He said staff distributed information such as Council Updates and bike maps . The Council expressed the need to measure feedback or to evaluate success . Councilmember Penfold addressed clean air and the potential to explore additional resources to continue that type of advocacy work. Ms . Gust-Jenson said the Communication Workgroup could make that a discussion point. She said the Agenda Management System should also have tool to contribute in this area. Councilmember LaMalfa said in looking at the success and outcomes, the Council should be proud of all it accomplished this year. He said he would like to see the next quarterly report framed more aspiring - such as outcome-oriented rather than checklist- oriented. Further topics of discussion included funding the ball for the "EVE Celebration" as a great way to keep pollutants from the air, production of an Air Quality Video, taking advantage of the UTAIR Partnership in weekly promotion of partner activities relative to television, video, social media, newsletters, and e-mail listings . Councilmember Mendenhall said she wanted to do something about air quality in a different kind of approach. The Council discussed success measurement tools . Mr. Murphy said it was appropriate for the Council to set expectations for measurement at the beginning of the year for the end. He said how they measure would remain a critical component for successful involvement in the broader issue . Ms . Weaver said staff would need a strong follow-up with the Council following the more-detailed retreat discussion. She said some measurements would be clearer, some less tangible, and said it was exciting to think through the process . She encouraged them to also consider the "End Of" report or communications story this year for social media and the potential to include it as part of the budget moving forward. The Council discussed consideration of new items, consolidating, and removing accomplished items . #10 . INTERVIEW KENTON PETERS PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE HISTORIC LANDMARK COMMISSION. Item not held. #11 . 6:26:39PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for Announcements . #12 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #13. 6:53:24 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (f) , RELATIVE TO DEPLOYMENT OF SECURITY PERSONNEL, DEVICES, OR SYSTEMS. (CLOSED SESSION HELD IN ROOM 326) Councilmember Garrott moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss 52-4-205 (1) (f) , relative to deployment of security personnel, devices, or systems pursuant to Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Rogers, Adams, Mendenhall, Luke, Garrott, LaMalfa, and Penfold voted aye . See File M 15-2 for Sworn Statement. In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson; Allison Rowland; David Everitt; Margaret Plane; Nicole Smedley; Jeff Bedard; and Cindi Mansell . The Closed Session adjourned at 7 : 22 p.m. The meeting adjourned at 7 : 22 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 6, 2015 . clm January 13, 2015 The City Council met in Work Session on Tuesday, January 13, 2015, at 4 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Ralph Becker, Mayor; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Senior Council Policy Analyst, Michael Akerlow, Housing and Neighborhood Development Director; Todd Reeder, Housing Development Program Specialist; Jennifer Schumann, Housing and Neighborhood Development Auditor/Accountant; Nick Tarbet, Council Policy Analyst; Ryan McFarland, Real Property Manager; Wayne Mills, Senior Planner; Todd Reese, Parks and Public Lands Program Director; Nicole Smedley, Assistant City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Maria Garciaz, NeighborWorks Salt Lake Executive Director and Matt Minkevitch, Road Home Executive Director. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 02 p.m. AGENDA ITEMS #1 . 4:02:09PM COUNCIL MEMBERS WILL HOLD A LOTTERY TO CHOOSE THEIR SEATS FOR 2015 WORK SESSION MEETINGS. Following the lottery, Council Members moved to their new seats . #2 . 4:07:08PM HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING ISSUES FOR THE 2015 STATE LEGISLATIVE SESSION. Priority List Lynn Pace said transportation was the main priority for the 2015 session. He said a question was raised by some legislators about the City' s position on the Governor' s Healthy Utah Plan. Discussion was held on the City' s position, potential impacts relating to low income/homeless populations, and the County' s role in implementing Medicaid' s mental health component . A Straw Poll was taken on supporting the County in their efforts to support the Healthy Utah proposal . All Council Members were in favor. Councilmember Luke said the City passed a resolution a couple of years ago supporting Medicaid expansion. He said the resolution could be re-released if the principals still held true or the Council could consider a new one . Discussion was held on the prison relocation proposal . Comments included consumption of existing sewer system capacity, costs to provide water-sewer-stormwater services, new lift station, new treatment plant needed to accommodate future development (upfront cost $250 million) , impact fee reimbursement, potential rate increases/bonding, complete Northwest Quadrant Master Plan, potential impact on taxpayers/water customers, negative impact on future development, demonstrate development trends in proposed site, provide information to Prison Relocation Commission (PRC) about market trends, development interests, and work with State Economic Development . Councilmember Luke said the main message to the Commission was that relocating the prison in Salt Lake would have a direct negative impact on future economic development . Councilmember Garrott suggested referring this to the Council' s Legislative Subcommittee with the suggestion that impact on future development be a major insight as to potential costs to City taxpayers and a press event or other promotion might be needed. A majority of the Council was in favor. Ms . Gust-Jenson said it would be helpful for the Council to know if the Mayor' s Office was going to make (future development impact) a major messaging point with the public, Legislature, and PRC. Mr. Pace said he would provide follow-up. Discussion was held on cost/capacity analysis being performed by Public Utilities/consultants and providing that information to the Council' s Legislative Subcommittee, PRC, Legislature, and public. Councilmember Luke said the PRC sighted economic development impacts as one of the main factors of their decision making and thought that should be the primary message being conveyed. Councilmember Rogers said the Northwest Quadrant did not have a current master plan but asked if it would be helpful for the Council to have one or adopt a legislative intent. Mr. Pace said yes . He said there were some old master plans but not having a current plan hindered the City' s response . He said unfortunately, the PRC' s decision would probably be made in a much shorter timeframe than would be realistic for the Council to adopt a plan. Councilmember Penfold said there was some new information regarding development in the Northwest Quadrant and asked if the City could demonstrate current trends . Mr. Pace said any information the City could provide the PRC about market trends, development interests, or anyone who had shown interest in that area would be helpful . Councilmember Penfold said the State Economic Development organization was taking the lead on recruiting/locating those types of businesses/interests and asked Mr. Pace to work with them. #3. 4:30:52 PM DISCUSS DEVELOPING A RESOLUTION EXPRESSING THE COUNCIL' S POLICY RELATING TO TRANSPORTATION NEEDS AND FUNDING. View Attachments Russell Weeks, Lynn Pace, and Mayor Becker briefed the Council with attachments . Comments included transit master plan development, ongoing transportation policy discussions, potential resolution language, lobbying efforts, Salt Lake City' s transportation vision, explore funding sources (local/state) , individual Council Member' s transportation goals, Council input needed on Citywide transit plan, explore circulator buses, reliable/dependable/affordable public transportation systems, who decides where/how transportation funding gets allocated, provide scope to transit consultants, investment in pedestrian/bike options, widening streets damages neighborhoods, develop multi-model streets, non-car transportation options, support transportation plan without the use of sales tax, provide viable/consistent transportation alternatives, address regional transportation needs, explore every possible funding source, air quality issues, increase gas tax, find ways to maximize state funding, ongoing conversations about residents wants/needs, free residents from vehicle dependence, review transportation tools, and provide good transportation choices . Discussion was held on Council priorities/potential resolution language. Ideas included increased gas tax, sales tax, who receive funding (counties or municipalities) and how that would be dispersed, Legislature may adopt multiple funding sources, vehicle registration fees, Unified Transportation Plan components, support funding options identified in plan, approach legislature in unity with other communities, use fuel tax for roads not transit, acquire funding first and then discuss how to spend it, resolution to be utilized by Utah League, prepare statement that represents Council values, develop simple resolution, increase funding for transportation and transit, local transportation projects including transit, local discretion for spending, and local funding should have local control . Straw Polls : • Council support to do a resolution. Council Members Adams, Mendenhall, Penfold, Rogers, and Luke were in support. Council Members LaMalfa and Garrott were opposed. • Council support for a simple resolution. Council Members Adams, Mendenhall, Penfold, Rogers, LaMalfa, and Luke were in support. Councilmember Garrott was opposed. • Council support for referencing the 2040 Unified Transportation Plan. Council Members LaMalfa, Mendenhall, Luke, and Garrott were opposed. Council Members Adams, Rogers, and Penfold were in support. • Council support to include transit. Council Members Adams, Rogers, Penfold, LaMalfa, Mendenhall, Luke, and Garrott were in support . • Council support to include no sales tax. Council Members Adams, Rogers, Penfold, Mendenhall, Luke, and Garrott were opposed. Councilmember LaMalfa was in favor. • Council support to include local control with all of the implications of that i .e . include County, and entities like Utah Transit Authority. Council Members Adams, Rogers, Penfold, LaMalfa, Mendenhall, and Luke were in support. Councilmember Garrott was opposed. • Council support to call out municipalities . Council Members Adams, Penfold, Mendenhall, and Luke were in support . Council Members Garrott, LaMalfa, and Rogers were opposed. Discussion was held on whether to include "Whereas" clauses in the resolution. A majority of the Council was opposed. Councilmember Garrott asked staff to prepare potential resolution language for Council consideration after the dinner break. 8:41:17 PM Discussion was held on the attached draft resolution prepared by staff. View resolution Councilmember Garrott said Mayor Becker reviewed the language and was in support. Councilmember Luke suggested removing the word "adequate" . Straw Poll: • Council support for the proposed joint resolution with the removal of the word "adequate" . Council Members Adams, Penfold, Mendenhall, Luke, Garrott, LaMalfa, and Rogers were in support . #4 . 6:54:33 PM RECEIVE AN UPDATE ON THE COMMUNITY IMPROVEMENT OUTREACH GRANT PILOT PROGRAM. The program, which offers small grants for neighborhood projects and improvements, awarded 48 projects funding for community gardens, fitness programs, beautification efforts, leadership training and more. The grant program stems from the Council 's interest in a lighter, quicker, cheaper approach to government, with low cost, high impact. All of the projects have been launched and a majority of them have been completed. View Attachments Michael Akerlow and Jennifer Schumann briefed the Council with attachments . Mr. Akerlow said approximately half of the projects had been completed and they would come back to the Council later in the year with additional updates . Ms . Schumann said the follow-up briefing would include a community outreach update, neighborhood matching grant categories, program analysis done by University of Utah students, and Council criteria/objectives to evaluate overall program effectiveness . She said recommendations would be included regarding continuation of the program and potential to use a third party for grant administration. Comments on the proposal included ongoing funding issues, involve small groups/individuals, many grants went to large experienced non- profits, and modify application process/guidelines to engage local community. The Council requested that future briefings contain recommendations about focusing/empowering more individual participation rather than the usual large organizations . Ms . Gust- Jenson said staff referred four small self-formed groups to larger organized groups to help facilitate their applications . She said staff could track the number of those in the future . The Council requested that funds not be diverted from this program to accommodate people who did not want to go through the regular CDBG process or other City processes . Councilmember Penfold requested that future updates contain funding recommendations about how money was spent, the number of projects completed, etc. Discussion was held on how much time was needed to complete projects . The Council asked the Administration to include information and recommendations in future briefings including the potential for a 2-year funding cycle . Discussion was held on the department' s capacity to administer the program, staff burden, and the potential to outsource grants . Mr. Akerlow said the follow-up briefing would include information about how much time staff spent on the program and recommendations for future participation. Councilmember Garrott asked that the information include how much time involved startup costs including onetime costs . Councilmember Penfold requested the briefing contain recommendations regarding the potential to outsource various components of the program versus adding resources . He said there might be a concern that outsourcing could cause delays or other issues . Councilmember Garrott said another organization was administrating grants for the Youth Athletic Program and requested information about how that was working. #5. 7:22:10 PM RECEIVE A BRIEFING ABOUT A PROPOSAL THAT WOULD AUTHORIZE A LOAN TOTALING $750,000 FROM THE CITY' S HOUSING TRUST FUND TO NEIGHBORWORKS. The loan would be used to develop affordable housing and rehabilitate qualified homes. NeighborWorks is a non-profit organization that creates affordable housing and rebuilds neighborhoods. View Attachments Michael Akerlow, Todd Reeder, and Maria Garciaz briefed the Council with attachments . Comments included line-of-credit criteria, consider proposal in context of Citywide affordable housing goals, provide home ownership, 5000 Doors program, leverage funding, preserve housing stock, support affordable housing development in high opportunity areas, focus on Westside neighborhoods, development opportunities limited by NeighborWorks charter, forcing low-income people to live in low-income areas, ideas/funding needed to reverse trend of concentrating development in low-income areas, new construction limited by high costs, consider land value/costs, explore federal funding tools/capacity, consider neighborhood revitalization strategy areas, develop market rate/affordable housing in same areas, identify City-owned parcels to accommodate development, utilize City' s Consolidated Plan, federal funding limits/restrictions, create mixed- income neighborhoods, school performance/grades, and partnership creation. Councilmember Penfold said since this was a 0% loan, he requested information on how much interest the $750, 000 would earn at market rates so potentially that amount could be added to future loans . Councilmember Mendenhall asked the Administration to quantify how the program fit in the context of the City' s larger affordable housing needs/goals . Councilmember LaMalfa expressed concerns that the City continued to put low-income people in areas of the City where low-income already existed. Mr. Akerlow said they were encouraging housing providers to spread low-income projects throughout the City. Councilmember LaMalfa requested that staff work with Ms . Garciaz to prepare another plan which contemplated rehabbing/building the same quality of home described in the proposal in areas of the City which had an "opportunity index" higher than two. Councilmember Garrott said that might speak to a larger policy direction for the Housing Trust Fund. Councilmember LaMalfa suggested complimenting the loan with a grant which would allow some land costs to be written down. Straw Poll: • Council support for staff to return with a proposal which maintained the quality and character of the current proposal with the caveat that homes would be rehabbed and offered for sale to people of 80% of Area Median Income (AMI) or less, everywhere except in places where the opportunity index was two or lower (meaning the most desperate places in the City the Council would look to not expand more income targeted housing there) and furthermore that if so required, the program be expanded to include grants for land write downs to address concerns about land being too expensive in other parts of the City. Council Members Adams, Mendenhall, Penfold, Rogers, Garrott, and Luke were opposed. Councilmember LaMalfa was in support . Councilmember Penfold said Councilmember LaMalfa had valid concerns and the City needed to find ways to integrate/fund mixed- income neighborhoods/projects Citywide . Councilmember Garrott said this was an important policy issue and future discussions would be scheduled. #6. 7:53:00 PM RECEIVE A BRIEFING ABOUT A PROPOSAL THAT WOULD AUTHORIZE A LOAN TOTALING $265,000 FROM THE CITY' S HOUSING TRUST FUND TO SHELTER THE HOMELESS. The loan would be used to renovate a 32-unit permanent supportive housing apartment building at 204 West 200 North. Shelter the Homeless is a non-profit organization created by the Road Home that provides affordable housing options for individuals and families experiencing long term homelessness. View Attachments Michael Akerlow, Todd Reeder, and Matthew Minkevitch briefed the Council with attachments . No concerns were raised. Ms . Gust-Jenson said the proposal could be scheduled for formal consideration on January 20, 2015 . #7 . 7:57:26 PM RECEIVE AN UPDATE ON THE PROPOSED NEWSRACK ORDINANCE, WHICH WOULD INCREASE LICENSING FEES FOR NEWSRACKS AND WOULD MAKE THE CITY' S PROPERTY MANAGER RESPONSIBLE FOR REVIEWING PERMITS AND ENFORCING THE NEWSRACK ORDINANCE PURSUANT TO PETITION NO. PLNPCM2012- 00793. Currently, the City's Zoning Administrator is responsible. (Petitioner - Mayor Ralph Becker) View Attachments Nick Tarbet, Ryan McFarland, and Wayne Mills briefed the Council with attachments . Comments included cost-recovery justification, comparisons to other cities, encroachment process, First Amendment issues, explore ways to standardized newsracks, process needed to track newsrack locations/inventory, document maintenance issues, less sidewalk clutter/debris, locate newsracks inside businesses, political judgment, limiting flexibility, input from boards/commissions/businesses, fair/equal enforcement, two-year renewal fee, and minimize fee increase . Straw Poll: • Council support for a $100 application fee and $10 per newsrack, renewed annually. Council Members Mendenhall, Rogers, Penfold, LaMalfa, and Luke were in support. Council Members Garrott and Adams were opposed. Discussion was held on placing newsracks in Sugar House . Councilmember Adams said her constituents requested that the City avoid doing anything that would make sidewalks narrower. Straw Poll: • Council support for newsracks in Sugar House . Council Members Mendenhall, Penfold, Adams, Garrott, LaMalfa, and Luke were in support. Councilmember Rogers was opposed. Discussion was held on consolidating insurance fees by removing them from the Code and creating a separate schedule similar to the Consolidated Fee Schedule . Mr. Tarbet said the Attorney' s/Recorder' s Offices recommended against doing that . Councilmember Penfold said he supported that recommendation. No objections were raised by other Council Members . #8 . 8:19:22 PM RECEIVE A BRIEFING ON A PROPOSED LAND EXCHANGE BETWEEN THE BOARD OF EDUCATION OF THE SALT LAKE CITY SCHOOL DISTRICT AND THE SUGAR HOUSE PARK AUTHORITY. Under the proposal, the School District and Park Authority would exchange parcels of equal size, enabling the School District to construct a baseball field on Highland High School property rather than using the field located in Sugar House Park. View Attachments Lehua Weaver and Todd Reese briefed the Council with attachments . No objections were raised. Councilmember Garrott said the proposal would be scheduled on a future agenda for formal consideration. #9. 8:25:21PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for announcements . View Attachments #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 8 : 43 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 13, 2015 . sc January 20, 2015 The City Council met in Work Session on Tuesday, January 20, 2015, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Lisa Adams, Charlie Luke, and Kyle LaMalfa. Absent: Councilmember Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Ben Luedtke, Council Liaison/Policy Analyst; Lisa Shaffer, Administrative Services Division Director; Boyd Ferguson, Senior City Attorney; Christina Judd, Special Events Permits Manager; Allison Rowland, Council Policy Analyst; Tamra Turpin, Risk Manager; Elizabeth Buehler, Housing and Neighborhood Development Outreach Programs Administrator; Mary DeLaMare-Schaefer, Acting CED Director; Jill Love, Mayor' s Deputy Chief of Staff; Sean Murphy, Council Public Policy Analyst; Cindi Mansell; City Recorder and Nicole Smedley; Assistant City Recorder. Guests in Attendance: Rick Bennion, Citizen Task Force Chair; Brian Hulse, Finance and Business Attorney; Tim Cooley, University of Utah; Ryan Cummings, Westminster College; Annalisa Holcombe, Westminster College Professor; Robin Haley, Project Manager/Matrix Consulting; Palmer DePaulis, Homeless Site Evaluation Commission Co-Chair; and Bill Evans, Homeless Site Evaluation Commission Facilitator. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 20 p.m. AGENDA ITEMS #1 . 2:21:12 PM RECEIVE A WRITTEN BRIEFING ON PROPOSED CHANGES TO THE CITY' S WASTEWATER POLLUTANT STANDARDS. The changes are designed to better protect City facilities, the public and the environment. Wastewater from residences and industries is collected and treated at the Water Reclamation Facility and pollutant levels are regularly sampled and evaluated. Under the proposal, the maximum limits, known as Local Limits, for a number of pollutants per liter of wastewater would be changed. View Attachments A Straw Poll was taken to schedule a briefing for the February 3, 2015 Work session. All Council Members present were in favor. The Council expressed concern regarding the alternative method referred to in Exhibit B of the written briefing proposing local limit changes . Comments included arsenic and biochemical oxygen demand levels; higher waste water system concentrations; safeguards being implemented; and sludge disposal program change . #2 . 2:27:58 PM HOLD A FOLLOW-UP DISCUSSION REGARDING THE PROPOSED CHANGES TO THE CITY' S SPECIAL EVENTS PERMITTING PROCESS. The proposal would make the City's regulations more succinct; provide clarity about what constitutes small and large events; and creates a category for grandfathered events. The Council will also discuss insurance requirement options for special events, including a master City policy that would cover all events, or individual insurance policies event organizers would obtain on their own. View Attachments Ben Luedtke, Lisa Shaffer, Boyd Ferguson, Christina Judd and Tamra Turpin briefed the Council from attachments . Discussion included clarifying the length of parades; free expression activities; spontaneous demonstrations; and funds for instructional training/marketing materials . Inquiry was raised regarding whether the ordinance reduced the number of steps an event organizer had to make; duties of the Special Events Office and Event Review Committee; and potential to fund a liaison position. Ms . Shaffer said they were looking at options for providing a liaison/ombudsman. She said the process required coordination of many departments throughout the City, and staff requested funding for a future liaison position. Ms . Judd said the new ordinance would make many applicants exempt from the process if there were under 500 participants . She said that the process was online and additional technology was being implemented/incorporated. She said the Event Review Committee, which had a member from each City department, met monthly to review applications and discuss upcoming events . Inquiry was raised regarding the no insurance requirement for events under 500 people . Ms . Turpin said the City has Governmental Immunity protections and she is comfortable with the proposal . Discussion followed regarding the necessity to expand the budget for more personnel as fewer applicants are now expected. A Straw Poll was taken to support a liaison position in the Mayor' s New Budget. Council Members LaMalfa and Garrott were in support. Council Members Rogers, Adams, Mendenhall and Luke were opposed. Councilmember Penfold was absent. A Straw Poll was conducted to receive an update on the streamlined process in nine months . All Council Members present were in favor. Councilmember Garrott said a public hearing was scheduled on February 24, 2015 with possible action. #3. 2:57:00PM RECEIVE RECOMMENDATIONS DESIGNED TO ENSURE LONG-TERM VIABILITY OF CITY GOLF COURSES FROM THE COUNCIL' S GOLF TASK FORCE, AND OUTSIDE CONSULTANT. The Task Force recommendations incorporate responses to the Council 's public "Call for Ideas" held in the fall of 2014. The Task Force developed the best of these ideas into a single comprehensive proposal for Council consideration. (Item H2) View Attachments Jennifer Bruno, Allison Rowland, Robin Haley, Rick Bennion, Tim Cooley, Brian Hulse, Margaret Plane, and Ryan Cummings briefed the Council with attachments . Mr. Bennion, Citizen Task Force Chair, said that golf loses money and infrastructure was a disaster . He said if three golf courses were closed, problems would not be solved at the others . He said golf needed to be viewed as open space, selling other activities . He called for a reduction in Salt Lake City Golf Courses . He said a new leadership contract should be three years and come from the General Fund. He suggested dynamic pricing; a mobile app; incorporating technology; staffing/management alternatives; course branding; signage; efficiency in operations/maintenance; bonding for secondary water; and updating facilities . He said recommendation was to close WingPointe and for funding to be allocated from the General Fund for infrastructure . Councilmember LaMalfa inquired about ideas from the public. Mr. Bennion said that an Arizona golf course in bankruptcy converted the golf shop into a gym. He said they sold memberships on a monthly basis and marketed them to the health industry. He discussed the need to utilize the assets golf courses already had and consider new, inventive ideas . Mr. Hulse said to make sure the uses were compatible with natural habitat . Mr. Bennion suggested bike and hiking trails, picnic areas, and a dog park. Councilmember Luke expressed concern that suggested uses were a nominal fee . He inquired as to whether there would be a cost benefit to privatizing club house operations . Mr. Hulse said there was an opportunity of public/private partnership. He said Mountain Dell had the possibility of weddings as a revenue source . Councilmember Adams expressed concern about using General Fund revenue for golf course capital improvements and whether city code regarding budget would have to be changed. Ms . Plane said this was more of a policy decision and would not require an ordinance change . Councilmember Rogers said he thought golf should be subsidized by the General Fund and asked what the legal process was to dissolve the Golf Enterprise Fund. Ms . Plane said she would research the question with Finance and return with information. Mr. Cooley discussed establishing course identities; embracing technology with mobile apps; yield based pricing; flag, hole, and cart sponsorship; disk golf; reducing executives and golf pros and spreading them over multiple courses; outsourcing golf administration; and closing WingPointe . Mr. Cummings said there was much competition in the Salt Lake area for golf; there were 74 competitors . He said that Mountain Dell needed a new clubhouse . He said golf was in decline across the nation, and courses need to update and innovate to survive . He said a comprehensive business plan was lacking. He discussed consolidating management and administrative teams; a comprehensive marketing plan including individual courses; social media being underutilized; finding alternate uses for golf courses such as disc and foot golf; migrating unprofitable courses to open land; and attracting a younger clientele . Mr. Haley said there was significant capital funding expenditures necessary at all courses; including conversion to secondary water. He said that Glendale, WingPointe, and Rose Park are operating at a deficit . Councilmember LaMalfa asked Mr. Haley to include the Energy Savings Company (ESCO) project at Glendale, Rose Park and Bonneville into the calculations . Discussion followed regarding different operating models and funding options . Council asked Administration to assemble a list separating Council and Administrative actions . A Straw Poll was taken to hold a public hearing on February 3, 2015. All Council Members present were in favor. #4 . 5:18:06 PM DISCUSS THE ADMINISTRATION' S 6-POINT STRATEGY FOR ADDRESSING THE COMPLEX ISSUES FACING THE PIONEER PARK/RIO GRANDE NEIGHBORHOOD. The plan focuses on: • providing short term housing for high needs individuals to free up services for others; • creating long-term supportive housing projects; • evaluating services at both day and night shelters; • improving public safety in the area; and • enhancing community activities for both the homeless and non- homeless populations. View Attachments Elizabeth Buehler, Mary DeLaMare-Schaefer, Sean Murphy and Jill Love briefed the Council with attachments . Ms . Buehler said staff was moving forward with the first phase of permanent housing, 80-100 units . She said the Weigand Homeless Center extended their hours and operating season and this was possible due to the $30, 000 appropriated by Council, Catholic Community Services, and the Salt Lake City Downtown Alliance . Councilmember Mendenhall asked Administration to follow up on the $30, 000 they appropriated being conditional upon a match from the private sector. Ms . Buehler said the Police Department made 2, 300 contacts during holiday foot patrol . She said they are continuing drug operations, implementing a job-a-day program, and increasing community events . Discussion was held regarding selection of housing individuals and site . Comments included financing taking longer than expected; survey and police/fire calls used in selection process; placing chronic individuals in existing units; similarities to Palmer Court; day services funding; opening a second day shelter for women and children; lockers; site partners being the Salt Lake City Housing Authority, Salt Lake County and the Road home . Council asked Administration to report back on how data from the Salt Lake County Fair Housing Equity Assessment was being used to make a determination about location, the status on panhandling, the potential camping ordinance, and the effectiveness of the funding of the new Fire Squadron. Discussion was held regarding putting disadvantaged people in places where they were not given opportunities to succeed, and the Collective Impact Model . #5. 6:00:49PM RECEIVE A BRIEFING ON PLANS TO EVALUATE THE SITE AND CONFIGURATION OF THE CITY' S HOMELESS SERVICES. Throughout 2015, the Homeless Site Evaluation Commission will review services that are currently provided and best practices from across the country. The Commission will recommend a preferred site and configuration for homeless services - which may be at the current location or a new site. View Attachments Elizabeth Buehler, Mary DeLaMare-Schaefer, Jill Love, Palmer DePaulis, and Bill Evans briefed the Council with attachments . Ms . Love said they approached an evaluation of the site by forming a Commission of Advisors for the City and to involve the public throughout the process . She said Gail Miller and Palmer DePaulis were chosen to chair the group. Mr. DePaulis said success would be defined as having a collective vision, addressing short-term problems and developing and implementing a long-term solution. Discussion was held regarding the selection of commission members . Comments included public input; relocation; safe streets; business community and service providers being over-represented; no representation from neighborhoods; west side representation; Council representation; open commission meetings; a resolution stating Council position; and receiving expertise from Bill Hobson, Seattle Homeless Advocate who has over four decades of experience in brining shelters into new areas . A Straw Poll was taken to provide policy guidance for the Homeless Site Evaluation Commission in the form of a Resolution. All council Members present were in favor. #6. 6:46:33PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (b) TO DISCUSS COLLECTIVE BARGAINING AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, IN KEEPING WITH UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember Mendenhall moved and Councilmember Adams seconded to enter into Closed Session to discuss collective bargaining, Utah Code §52-4-205 (1) (b) , and Attorney-Client matters that are privileged, Utah Code §78B-1-137, Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Luke, Mendenhall, LaMalfa, Adams, and Garrott voted aye . Councilmember Rogers was not present when the vote was taken. Councilmember Penfold was absent . See File M 15-2 for Sworn Statement. In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, and Adams . Councilmember Penfold was absent. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Brian Roberts, Jill Love, Lehua Weaver, Cindi Mansell, and Nicole Smedley. The Closed Session adjourned at 7 : 17 p.m. #7 . INTERVIEW JEFF DIXON PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD. (ITEM H3) Item not held. #8 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. Announcements Item not held. See file M 15-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. Item not held. The meeting adjourned at 7 : 17 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held January 20, 2015 . ns February 3, 2015 The City Council met in Work Session on Tuesday, February 3, 2015, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Ralph Becker, Mayor; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Senior Council Policy Analyst; Jan Aramaki, Council Systems and Project Manager/Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Allison Rowland, Council Policy Analyst; Nick Norris, Planning Manager; Maryann Pickering, Principal Planner; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Paul Skeen, Eide Bailly Auditing; Michael Mickelson, Eide Bailly Auditing; and Mike Reberg, Salt Lake County Animal Services Director. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . 2:14:15 PM RECEIVE A BRIEFING ON THE CITY' S COMPREHENSIVE ANNUAL FINANCIAL REPORT FOR THE YEAR ENDING JUNE 30, 2014 , AND THE MANAGEMENT AUDITOR' S LETTERS REGARDING INTERNAL CONTROLS AND COMPLIANCE. View Attachments Paul Skeen, Michael Mickelson, and Jennifer Bruno briefed the Council with attachments . Comments included capital asset ownership, state/federal compliance, pension obligations, reporting procedure changes, compliance audit, accounting entries, deficiencies in internal controls, quarterly reporting not met, and management responses . Councilmember Garrott thanked the auditors for their report . #2 . 2:33:03 PM HOLD A DISCUSSION REGARDING OPTIONS AND GIVE THE ADMINISTRATION POLICY DIRECTION RELATING TO HEIGHT LIMITS, COMMERCIAL USES ON UPPER FLOORS, LIMITING BUILDING TYPES ON SOME STREETS AND OTHER ITEMS RELATING TO THE PROPOSED SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING AMENDMENTS. (ITEM H1) View Attachments View PowerPoint Nick Norris, Maryann Pickering, and Russell Weeks briefed the Council with a PowerPoint Presentation/attachments . Comments included unified corridor, pedestrian/transit streets, zoning issues for parcels with multiple fronts, greenway corridor, impact of building mass/heights on smaller structures, preserve existing community characteristics, adequate infrastructure for new development, need for wider sidewalks, reduce commercial impact on residential, affordable housing percentage, developer finance mechanisms, density issues, hotel/motel component, zoning prohibits market development, inclusionary zoning requirements, interface with existing neighborhoods, balance transition/density needs, linier transition, and setback/step back issues . Councilmember Garrott requested feedback on whether or not impact fees could be utilized for sidewalk widening projects . He asked Council Members if they had anything else they wanted to add to the six options proposed in the attachments . Councilmember Penfold said he recalled a conversation about incentivizing or providing options for allowing more height flexibility for certain types of uses (i .e. residential) but did not see where that was captured in the recommendations . Councilmember Mendenhall said she wanted incentives for second- story commercial use balconies that faced the greenway, a potential ordinance prohibiting check-to-cash/title loan businesses/smoke shops from being located within a half-mile of schools, churches, etc. , and enhanced incentives for inclusion of affordable housing in residential development along transit corridors . Councilmember Rogers said other cities had a cap-and-replace provision for billboards and suggested utilizing a similar format (square footage/spacing requirement) to limit/control pay-day lenders . Mr. Norris said he would have to review historical data but thought there had been discussions on capping them based on population. He said since title loan companies were exempt from State regulations, discussions needed to include the entire City, not just this proposal . Councilmember Penfold asked if these businesses could be excluded from specific zones . Mr. Norris said yes . Councilmember Adams said she wanted to limit businesses like dance clubs/halls in close proximity to residential and wanted to see the following interfaces : Streetcar Edge at 32' , Transition at 45' and Core at 75' . Discussion was held regarding interfacing with single family detached homes . Councilmember Garrott said the Council might want to direct a policy shift where the City was mindful about residential interface. Councilmember Mendenhall said there needed to be a balance between transition and housing density. Councilmember Penfold expressed concern about strict height limits because innovative designs might work for modified transitions and/or increased height. Mr. Norris said the ordinance was written to require that no matter the proposed use, the closer you are to a single family residential home the more the height had to be pushed away. He said it was done at a formula which allowed some flexibility for a developer to be creative but still reduce the height impact . Councilmember Penfold requested examples of how that concept would work. Straw poll: Council support for a detailed briefing on the current setbacks/step-backs plan. A majority of the Council was opposed. Councilmember Garrott said an opportunity for general discussion on this issue would be held under Option 4 . Discussion was held on Option 1 (Commercial uses on upper floors) Mr. Norris said this meant that commercial uses would be prohibited above certain heights . Councilmember Penfold commented on the perception of how office space looked/functioned versus residential space . Mr. Norris said the City probably did not want a seven-story office building in this area. He said a three-story office building or a mixed-use development with ground floor commercial uses and residential above was fine and was what the regulation was trying accomplish. Councilmember Garrott asked if the Council agreed in principal with Mr. Norris' s comments . All Council Members were in support except Councilmember Garrott, who was opposed. Councilmember Garrott said with design review, a seven-story office building was appropriate . Discussion was held on hotel/motel issues . Councilmember Adams said she wanted to stay at a 75' maximum. Councilmember Penfold said he supported 105' for residential . Councilmember Mendenhall said she opposed 105' structures that would create shadows on homes located on Redondo Avenue . Discussion was held on Option 2 (Breaking up building walls on large parcels that have long frontages) Mr. Norris said a provision could be added to the ordinance if the Council wanted to have some portion of building walls stepped back further (require a certain percentage of the building to be built to a maximum setback) . He said for the purpose of this zoning district, the greenway was viewed as a street which meant all standards that applied to any street facade would also apply to the greenway facade . Councilmember Penfold asked how much the percentage could differ based on different locations . Mr. Norris said the range was between 10' and 25' which only applied along street facing facades . Councilmember Penfold said he would defer to Planning staff. Councilmember Garrott said since 50% of the street frontage was required minimally, would the Council support having Planning return with a requirement that 20% or more should be at somewhere between the minimum and maximum setbacks and this would address the issue of breaking up building walls . All Council Members were in support, except Councilmember LaMalfa who was opposed and Councilmember Mendenhall who abstained. Discussion was held on Option 3 (Avoid having parking structures next to low density residential uses) Mr. Norris said a proposal which went through the Planning Commission would soon be transmitted to the Council . He said the proposal required up to 75% of a street facing building facade needed to have some type of ground floor use other than parking. He said the current Citywide ordinance was not clear on ground floor parking requirements and other design standards . He said to provide consistency, a design standards chapter needed to be created to identify all standards along with the applicable zoning. Councilmember Garrott asked if 75% was in the current ordinance . Mr. Norris said no but would be added. Councilmember Garrott called for a straw poll that 75% of a street facing building facade be usable space other than parking. All Council Members were in support . Councilmember Rogers requested that Planning talk to developers and other interested parties to obtain/consider their feedback. Discussion was held on Option 4 (Limiting building types on some streets) Mr. Norris said existing uses would become non-complying and existing buildings would become non-conforming until such time as they were replaced. He said this would also limit the owner' s expansion ability to not more than 25% and uses would also be restricted. The Council discussed the need to review the Commercial Corridor (CC) zoning north of 2100 South between 700 and 900 East . Straw Polls : • Council support, in principal, that interfacing with existing single family neighborhoods should have a lower height/intensity zoning similar to the FBUN-l (lower intensity zoning) or a 2 . 5 to 3 story townhome type product (single parcel buffer) . All Council Members were in support except Council Members LaMalfa and Penfold. • Council support, in principal, for a three-tiered height- intensity buffer concept in appropriate places (to be determined) . All Council Members were in support . • Council support for allowing more height (residential) in appropriate areas (to be determined) than 75' or 105' . All Council Members were in support except Council Members Adams and Luke who were opposed. • Council support, in principal, to have Planning work on affordable housing requirements/incentives . Councilmember Penfold said traditionally that was done through financing and was a big jump to say it would be done through zoning. He said he thought that was a much bigger discussion than just this project. Councilmember Garrott said this would be added to the upcoming Council Planning Workshop (retreat) • Council support for second-story balconies on the greenway (commercial and residential) . All Council Members were in support . • Council support for 200' maximum wall length (this would allow multiple buildings on a single parcel) . All Council Members were in support . Mr. Weeks asked for clarification on the discussion regarding hotels/motels . Councilmember Garrott said the Council would be silent on this issue but wanted to keep it out there . Councilmember Garrott asked how Planning would proceed from here . Mr. Norris said this would require extensive work before they would be ready to come back to the Council . Councilmember Garrott asked for an approximate timeframe . Mr. Norris said longer than three weeks but shorter than three months . #3. 4:41:27PM RECEIVE A BRIEFING ON CHANGES THE COUNCIL ADOPTED IN MAY 2014 TO SECTIONS OF THE CITY CODE RELATING TO ANIMAL CONTROL, SPECIFICALLY ORDINANCES THAT GOVERN THE ISSUANCE OF MISDEMEANOR CITATIONS. View Attachments Jan Aramaki, Jaysen Oldroyd, and Mike Reberg briefed the Council with attachments . Comments included disproportionate penalties, reinstate enforcement processes, civil penalties, soften fine impact, enforcement options/flexibility, running-at-large issues, notice of violations, unfenced off-leash issues, and policy shift relating to mandatory versus discretionary enforcement . Straw poll: Council support to advance the proposal . All Council Members were in favor, except Councilmember Mendenhall who was absent for the vote . Councilmember Garrott asked about holding a public hearing. Ms . Gust-Jenson said a hearing was not required but the Council could choose that option. Councilmember Penfold said since the City was going back to a previous process, he did not think a hearing was needed. #4 . 5:03:16PM HOLD A FOLLOW-UP BRIEFING TO DISCUSS RECOMMENDATIONS FOR ENSURING THE LONG-TERM VIABILITY OF THE CITY' S GOLF COURSES. At a previous meeting, the Council heard recommendations from the Council 's Golf Task Force, university students, and an outside consultant. (Item C3) View Attachments Jennifer Bruno and Allison Rowland briefed the Council with attachments . Councilmember Garrott said he wanted to narrow the number of scenarios down to (3-5) that the Council could vote on next week. He said the Council did not need to take immediate legislative or budgetary action but his goal was to produce a statement (formal letter or resolution) expressing the Council' s solution sometime after the February 10, 2015 meeting. Ms . Rowland said Council was given a worksheet which would help narrow/develop scenarios showing Council Member' s preferences/concerns . She said concepts on the worksheet were meant to be discussion points to help staff identify how Council Members felt about each element . Councilmember Garrott said items on the worksheet were previously identified by Council for further discussion but items could be added, removed, or edited. Councilmember Garrott asked each Councilmember to take time to present their big picture vision. Councilmember Luke' s comments included long-term maintenance deferral, immediate shortfall, ensure top-notch golf program, provide competitive costs/quality, infrastructure needs continuously delayed, return courses back to premiere condition/showcase courses, and develop a long-term stainable golf program. Councilmember Mendenhall' s comments included support for smaller/slower effects on golf fund, opposition to general fund subsidy, and secondary water issues/costs . Councilmember LaMalfa' s comments included changing recreation needs, caution about General Fund golf subsidy, golf courses being private recreation, large bond needed to convert courses to other uses, capacity to maintain newly created spaces, and General Fund property tax increase would be needed. Councilmember Adams' comments included why golf was excluded from other City funded recreation programs, was golf always an Enterprise Fund, converting courses to other uses was costly with no revenue coming in, open space maintenance costs, some General Fund subsidy, and selling a small strip of Glendale property for development . Councilmember Rogers' s comments included changing recreational needs, disposable income, subsidies for other recreation/cultural programs, $100 million spent on Utah Performing Arts Center, Rose Park being a valuable community asset, golf courses make money, terminate enterprise fund/put courses in General Fund, utilize advertising to promote courses, provide opportunities for youth participation, and bond for secondary water. Councilmember Penfold' s comments included consider all options, 22% decrease in golfers since 2002, declining trend was a critical factor in ongoing discussions, changing recreational needs/prioritization, more money needed on outdoor recreation, consider community/residents desires, issues involved in converting courses into other uses, and additional financial resources needed. Councilmember Garrott' s comments included rightsizing golf, improving golf experience, declining number of golfers, support to transition courses to other recreational uses, create win-win situation, support for voter-approved General Obligation Bond, invest in capital needs, create more operating revenue, and past cuts to maintenance budget . Discussion was held on completing the attached worksheet . Council Members comments/questions included potential to transfer Wingpointe to the Airport, explore if Public Utility funds could be used to purchase part of Rose Park as a buffer for the treatment plant, long- term maintenance for closed courses, cost-per-acre to maintain lawn/grass, determine maintenance costs for natural open space along Jordan River, and what to do about the Energy Services Company (ESCO) proposal relating to Rose Park, Glendale and Bonneville and how those obligations would change should courses be closed/changed. The Council requested follow-up information about costs to convert courses to open space including ongoing maintenance costs . Councilmember Penfold requested feedback from Public Utilities about exploring a more comprehensive secondary water plan (entire parks system) . He said he also wanted to involve them in a process relating to bond capacity with the intent to free up culinary water. Councilmember Garrott said staff would collect the worksheets and prepare scenarios (including budget implications) based on Council Member responses . Ms . Rowland said during the break, staff would compile results and publish them online for public access . She said staff would bring back a reduced number of scenarios for Council consideration at the next meeting. Councilmember Garrott said during that meeting, Council Members would have the ability to present new scenarios . Worksheet results #5. 5:02:55PM HOLD A DISCUSSION REGARDING A RESOLUTION TO DEFINE THEIR INTEREST IN AND EXPECTATIONS OF THE HOMELESS SERVICES EVALUATION COMMISSION. Throughout 2015, the commission will review homeless services that are currently provided in Salt Lake City and make recommendations for improvements to the Council . View Attachments Item pulled. #6. 6:02:28PM HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING MATTERS OF INTEREST TO THE CITY THAT ARISE DURING THE 2015 STATE LEGISLATIVE SESSION, INCLUDING POTENTIAL CHANGES TO THE CITY' S APARTMENT INSPECTION PROGRAM. View Attachments Lynn Pace and Lehua Weaver briefed the Council with attachments . Mr. Pace said additional direction was needed on apartment inspections and restaurant drive-through legislation. He said he planned to meet with the Council' s Legislative Subcommittee later in the week and asked Council Members to convey any thoughts/ideas to them. Mr. Pace said a final hurdle existed regarding apartment inspections relating to inspection checklists . He said the City' s current checklist could be used with a footnote allowing additional inspection of life-safety issues or an expanded checklist could be created. He requested the Council deputize the Legislative Subcommittee to work with City staff to develop a checklist that could be recommended to the Legislature . A Straw Poll was taken on deputizing the Subcommittee, with all Council Members in support. Councilmember Mendenhall requested a list of inspection items that would be removed if the ordinance was updated with a new checklist . Ms . Weaver said staff could ask the apartment association for a clearer list of what they did not want to see inspectors looking at and hold a discussion with the Administration on their concerns about what might be cut . Mr. Pace said he would come back next week with proposed changes at which time the Council needed to take a straw poll expressing support to satisfy the Legislature . He said at the conclusion of the Legislative Session, the Administration would prepare an updated ordinance for Council action. Councilmember Penfold asked if the City had a policy position supporting the State Fairpark lease . Mr. Pace said he understood the City was in favor of keeping the Fairpark in Salt Lake at the current location and preserving the historic buildings . Councilmember Luke asked if it would be helpful to have a resolution of support from the Council . Mr. Pace said yes . Discussion was held on adding a sports facility/soccer component to the resolution. A Straw Poll was taken with all Council Members in favor . Mr. Pace suggested looking at last year' s resolution and said the Council could reaffirm or add additional components . #7 . 6:21:40 PM INTERVIEW CHRISTINE BOTOSAN PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE AIRPORT BOARD. (Item H3) Councilmember Garrott said Ms . Botosan' s name was on the Consent Agenda for formal consideration. #8 . 6:24:27 PM INTERVIEW IRENA EDWARDS PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HOUSING TRUST FUND ADVISORY BOARD. (Item H4) Councilmember Garrott said Ms . Edwards' name was on the Consent Agenda for formal consideration. #9. 6:25:53 PM INTERVIEW ANA VALDEMOROS PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE BUSINESS ADVISORY BOARD. (Item H5) Councilmember Garrott said Ms . Valdemoros' s name was on the Consent Agenda for formal consideration. #10 . 6:28:20PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 15-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 41 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 3, 2015 . sc February 10, 2015 The City Council met in Work Session on Tuesday, February 10, 2015, at 4 : 30 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Stan Penfold, Erin Mendenhall, Lisa Adams, Charlie Luke, and Kyle LaMalfa. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Council Deputy Director; Bridget Stuchly, Sustainability Outreach Coordinator; Robin Hutcheson, Transportation Director; Lynn Pace, Legal Advisor to the Mayor; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Orion Goff, Director of Building Services; Allison Rowland, Council Policy Analyst; Gina Chamness, Finance Director; Elizabeth Buehler, Housing and Neighborhood Development Outreach Programs Administrator; Lehua Weaver, Senior Council Policy Analyst; Jill Love, Mayor' s Deputy Chief of Staff; Sean Murphy, Council Public Policy Analyst; and Nicole Smedley, Assistant City Recorder. Guests in Attendance: Bill Evans, Homeless Site Evaluation Commission Facilitator. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 33 p.m. AGENDA ITEMS #1 . 4:34:26 PM RECEIVE A WRITTEN BRIEFING ABOUT BUDGET AMENDMENTS NO. 2 AND NO. 3 FOR FISCAL YEAR 2014-15. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 Budget, including funding for: • culinary incubator kitchen grants; • enhancing the Police Department's multi-disciplinary response to domestic violence; • maps and educational materials for bike and pedestrian safety; • an open streets event in May; • maintenance at the old Public Safety Building; • Workers Compensation budget for the Police Department; and • affordable transit passes through the Hive Pass - an extension of the 2014 pilot program. Monthly transit passes will be available to City residents for $41 . 88, with UTA and the City sharing the remaining costs. View Attachments Jennifer Bruno, Gina Chamness, Bridget Stuchly, and Robin Hutcheson briefed the Council with attachments . Council inquired about the Culinary Incubator Kitchen Program. Ms . Bruno discussed the program providing ethnic groups/minorities opportunity starting a small business and participation at farmers markets . Ms . Chamness discussed the RFP process being a barrier in the past and technical assistance now being available . Council inquired about maintenance for the old Public Safety Building and a timeline for future disposal . Ms . Chamness said maintenance would be minimal and she would research disposal and return with information. Council expressed concern regarding the appearance of the surrounding neighborhood. Council requested a report from the Capital Asset Manager regarding disposal of properties in the City. Council inquired about street selection for the Open Streets Event. Ms . Hutcheson said administration would share options with the Council as they became available . Council requested an update from the Library regarding the 24/7 donation and the Library Fund Budget be added to Budget Amendment No. 3 . Council requested the HIVE program on a future work session agenda and administration to report regarding the similarities with UTA. #2 . 5:08:41 PM HOLD A DISCUSSION TO DEFINE INTEREST IN AND EXPECTATIONS FOR THE HOMELESS SERVICES EVALUATION COMMISSION. Throughout 2015, the commission will review homeless services that are currently provided in Salt Lake City and make recommendations for improvements to the Council . View Attachments Sean Murphy, Elizabeth Buehler, Bill Evans, and Jill Love briefed the Council with attachments . Ms . Buehler said meetings were taking place with service provider volunteers and individuals from the homeless community. Discussion followed regarding location, The Collective Impact Model, service gaps, comprehensive services, regional services, day centers, fact finding nights, public hearings/response, Council drafting a Resolution, duplication of efforts, and Council engaging with The Homeless Services Commission. Councilmember Garrott said the discussion will continue on February 24, 2015 . #3. 5:57:29 PM HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING MATTERS OF INTEREST TO THE CITY THAT ARISE DURING THE 2015 STATE LEGISLATIVE SESSION. View Attachments Lynn Pace, Orion Goff and Lehua Weaver briefed the Council with attachments . Mr. Pace addressed the issue of apartment inspections . He said there was a revised checklist and asked for Council direction regarding the amount of notice given to property owners before an inspection. Straw Polls: • Council Support to maintain the status quo; thirty day notice and City chooses the units. Council Members Penfold, Mendenhall, and LaMalfa were in support. Council Members Luke, Garrott, Rogers, and Adams were opposed. • Council support for two business days notice with specific units selected. Council Members Adams, Rogers, Penfold, Garrott, and Luke were in support. Council Members Mendenhall and LaMalfa were opposed. • Council support to maintain the status quo if two business days was not accepted. All Council Members voted aye. Councilmember LaMalfa expressed concern regarding the items taken off the inspection list. Ms . Weaver said the Health Department, Title Five of the City Code, and via cause/complaint, the City would be able to address most items removed. Discussion followed regarding complaints and business licensing. Straw Poll: • Council support for Mr. Pace to present to the Apartment Association. Council Members Adams, Penfold, Rogers, Garrott, and Luke were in support. Councilmember LaMalfa was opposed and Councilmember Mendenhall was absent for the vote. #4 . 6:42:42PM HOLD A DISCUSSION REGARDING A DRAFT POLICY STATEMENT ABOUT THE NORTHWEST QUADRANT OF SALT LAKE CITY. The statement relates to a general approach for future land use, development, and environmental preservation in the area . View Attachments Russell Weeks briefed the council with attachments . Council requested wording regarding City zoning/planning tools used in creating a Master Plan. Mr. Weeks said in terms of a policy statement, it could come as a recommendation from the Council that the State observe the rules of the Master Plan. Discussion followed regarding clean water and air, working within our current utility capacity, and maximum infrastructure capacity. Council requested pro-comprehensive development statements at the top of page three of to be stricken. #5. 7:20:53PM HOLD A FOLLOW-UP BRIEFING TO DISCUSS RECOMMENDATIONS FOR ENSURING THE LONG-TERM VIABILITY OF THE CITY' S GOLF COURSES. At a previous meeting, the Council heard recommendations from the Council 's Golf Task Force, university students, and an outside consultant. View Attachments Jennifer Bruno and Allison Rowland briefed the Council with attachments . Discussion followed regarding General Fund subsidy, private management, management partnerships, fee increases over time, dynamic pricing, operational changes, festivals, course branding, ZAP application, Public Utilities funding partnership, secondary water, General Obligation Bond, sustainability fund, Sales Tax bonds, Revenue Bonds, Jordan River restoration, Nibley Park Title report, RFP for management proposals, repurposing land, and GO Bonds . Council requested Administration report back with the Nibley Park Golf Course Title, cost and bonding options, Public Utilities funding secondary water, proposals for vacated land, transition plans, a cash commitment to convert vacant land option, public process for future use, end use plan, options for viable uses, and management contract options . Councilmember Garrott said Council will work with Administration to make decisions February 24, 2015 . #6. 8:49:37PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for announcements View Attachments #7 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #8 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205 (1) (b) TO DISCUSS COLLECTIVE BARGAINING AND ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, IN KEEPING WITH UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Item not held. The meeting adjourned at 8 : 51 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 10, 2015 . ns February 17, 2015 The City Council met to conduct a Planning Workshop on Tuesday, February 17, 2015, at 12 : 48 p.m. at The Leonardo, Third Floor Event Center, 209 East 500 South, Salt Lake City. In Attendance: Council Members Charlie Luke, James Rogers, Kyle LaMalfa, Luke Garrott, Erin Mendenhall, Stan Penfold, and Lisa Adams . Also In Attendance: Cindy Gust-Jenson, Council Executive Director; Ralph Becker, Mayor; David Everitt, Mayor' s Chief of Staff; Jennifer Bruno, Council Deputy Director; Neil Lindberg, Council Legal Consultant; Russell Weeks, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Dan Weist, Council Communication Director; Molly Farmer, Council Constituent Liaison; Kira Castagno, Council Staff Assistant; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Amber McClellan, Council Constituent Liaison; Nick Tarbet, Council Policy Analyst/Constituent Liaison; Brian Fullmer, Council Constituent Liaison; Jan Aramaki, Council Policy Analyst; Ben Luedtke, Council Constituent Liaison; Becky Dangerfield, Council Staff Assistant; Tracey Fletcher, Council Staff Assistant; Nora Shepard, Planning Director; Margaret Plane, City Attorney; and Cindi Mansell, City Recorder. The meeting was called to order at 12 : 49 p.m. 1 . 12:49:28PM Welcome and Introduction. Councilmember Garrott welcomed those present and outlined the Council Planning Workshop agenda details . 2 . 12:53:27 PM Council Staff Workload. Ms . Gust-Jenson reviewed Council Staff Workload items and the need for balance with the annual large priorities, items voted on throughout the year, petitions filed, and individual priorities . She said when the Council identified priorities it really allowed Staff to bring that concept and focus to their work. She said there were always surprise items beyond Council or Staff control as well as land use petitions, budget, annual audit, natural items such as ordinance cleanup and agenda items, public notices, constituents, office operations, scheduling, policy updating, public engagement/outreach, items of interest to individual Council Members, or items with multiple Council Member interest . She clarified that previous priorities could be switched for higher priorities or carried forward. 3. 1:02:59PM Report of 2014 Council Priority Projects. Ms . Weaver offered a brief recap of 2014 Council Priorities; including air quality, urban trails, cemetery funding/future use, Public Services cost accounting system, snow removal on sidewalks, and campaign finance . She further discussed tangibles accomplished (specific to Air Quality and Urban Trails) and said varying progress was made . Councilmember LaMalfa said there were some priorities that took less time yet were able to advance objectives . Ms . Gust-Jenson clarified there was not a priority that did not take resources, but the major focus took place on air quality and urban trails . Ms . Weaver said 2015 priorities might include additional phases on previous priorities if desired. She said the process ideally allows where the bulk of resources could be focused and how Staff time can best be allocated. She said Staff was in charge of carrying these items and documentation forward. She said Staff provides quarterly and annual reports, and the priority list actually triggers discussion when the budget funding comes forward. Ms . Gust-Jenson said adding new priorities while continuing to track others from last year with the potential to expand was not realistic from a resource perspective . She inquired if campaign finance was desired to be a big project or just retained as a priority; she said Staff workload would require distinction and this priority was undone at this point . Mr. Murphy said the example of Air Quality could come up again at the end of the year, but there are also other elements that could continue to push forward on which Staff would need guidance . The Council discussed the campaign finance priority, with the suggestion offered this could be addressed and determined in a short period of time without spending a huge amount of resources and time . Ms . Gust-Jenson suggested study to demonstrate that limits would be realistic. Councilmember Penfold suggested there were existing models that Staff could obtain to assist the Council to know what those limits were . Councilmember Garrott said for the upcoming year, he would like the Council to entertain the concept of broad versus narrow. Discussion followed regarding the direction to consider a broader spectrum of issues to allow Staff flexibility, as well as utilizing prioritization as a tool to cause accomplishment . Further discussion followed relative to broad strokes working well with Administration to be able to accomplish as much as possible . 4 . 1:43:14PM Council Member Proposals for 2015 Projects. The following priority projects were identified by individual Council Members . Councilmember Adams : • Homeless Day Shelter. ■ Ordinance that deals with panhandling in a constitutional manner. ■ Method to effectively deal with the drug problem throughout the City, and particularly in the downtown area. Councilmember Penfold said the concept of a Homeless Day Shelter was specific and inquired if Councilmember Adams would consider homeless services as a broader umbrella. Councilmember Adams said she would add amenities to her list but would not want her priority to get overlooked and wants something to provide that specific type of service . Councilmember Luke : • Continued or enhanced facilitation of Economic Development business nodes . • CIP/maintenance/municipal services/Council funding the CIP goal and the need to consider a broad distribution of funds not focusing on certain areas or needs . Ms . Weaver added that in terms of increasing transparency for Engineering concepts, City Staff was working to improve mapping and data on projects . She said the open data portal had that skeleton of a program and an interactive mapping device was being looked at for future projects . Councilmember Mendenhall : • Broad/robust housing discussion. • Expand the Economic Development Small Business Loan Fund to offer a more involved approach, and to include an education component. • Trees (big trees, more money, more trees, service, maintenance, large canopy trees on streets, and ongoing funding commitments) . Councilmember Penfold said he would support local businesses impacted by a major project through a loan fund or specific project. He inquired whether there were other ways to consider costs specific to a project that were related to impact mitigation and to ensure that component was addressed in the project funding. Councilmember Mendenhall said she felt the Economic Development Loan Fund was underutilized and the existing loan fund might require tweaking in terms of defining target zones allowed to access the funding. She said an interfacing component could be added or built into the costs . Councilmember Penfold said he liked the idea of using people in the system that were versed in small business funding and include a project interface funding line item as a cost component . Ms . Bruno added the challenge would be depending on the source and it would have to be something the City owned that was amortizable but could be recognized in the project budget . The Council discussed the desire for City projects not to be feared, but for the public and business to know the City would help them survive and would use marketing tools to help communicate with their customers . The suggestion was offered for an entire program with multiple resources to develop and coordinate but entail focus and funding. Discussion followed regarding a philosophical change including business relations at the front end of the project to level that resource before the project even began. The Council took at break at 2 : 25 p.m. A formal meeting was conducted at 2 : 40 p.m. and the Planning Workshop meeting reconvened at 2 : 42 p.m. (see file M 15-3) Councilmember Penfold: • Trees in the context of neighborhood quality and sustainability of the City. • Open space and identifying Open Space zones . • Trails Councilmember LaMalfa: • General Obligation Bond for recreation infrastructure . • West Salt Lake Master Plan implementation. • Trees Councilmember Rogers : • Overall theme - "Step Off District 1" . • Economic Development (pursuit of every possible avenue towards large scale, career creator; medium scale, district stabilizer; and small scale, neighborhood nodes, restaurants, and small businesses that build the neighborhood. • Define how impact fee schedules are set. • Identify City Infrastructure needs . Further discussion followed regarding impact fees, square footage instead of doors, what to do with industrial areas that were being charged and not spending, items that were done or were not being done, and possibly a zoning ordinance to distinguish impact fees and actual costs per zone . Councilmember Garrott discussed some type of distribution policy, issues with transparency and planning, and potential for an impact fee consultant. He said a good process was needed for implementing or distributing and no connection existed between what customers were paying and what was being given back. Councilmember Penfold said he felt something was lacking between impact fees and match requirements and suggested exploring a better plan or mapping process . Councilmember Rodgers said Utah was growing at 5% and Salt Lake City at 2 . 5 0; he said the capital City should be above the state average and might have to increase the ability to offer and focus on every single business coming to the City. Ms . Gust-Jenson said there was a need to obtain more information relative to impact fees, spending, rates, locations, and improved communication. Councilmember Garrott: • CIP strategic planning • Affordable housing • Open space and urban trails Ms . Weaver said Staff was able to consolidate most of the 21 topics down to 12 . She provided example of the CIP process, including broad Council support as well as differing approaches or philosophies on how money was spent and raised, and including a work plan to return to Council with competing approaches and further policy discussion. She said there are now 12 projects up for voting and asked the Council to illustrate whether the consolidated area did not capture their proposal . She said should the Council feel their proposal should be self-standing, she would encourage them to think about not getting enough votes to make it over the threshold and whether consolidating would render that possible . Councilmember LaMalfa said he does not see implementation of the West Salt Lake Plan becoming part of the CIP consolidated priority. It was determined each Councilmember would have 7 votes; time was allowed for various votes . Surprise or new ideas consisted of full- time City Council; parking meter hours return back to 6 : 00 p.m. ; and High School Fire Department female training day. Priorities were outlines as follows : 1 . CIP Process & Funding (consolidated item) - 8 votes . 2 . West Salt Lake Master Plan Implementation and Recreation General Obligation Bond - tied with 7 votes each. 3 . Trees/Urban forestry (consolidated priority) - 6 votes . 4 . Impact fees and Economic Development - tied with 5 votes each. Ms . Weaver said Staff would type up the consolidated priority listings and send them out to the Council . She said Staff could present work plans for chosen priorities at the March 17, 2015 work session. Councilmember Garrott said the Council would work on other items this year such as homeless, housing, etc. and Staff was committed to providing opportunities for other priority items . He said the Council could break the projects into more detailed work plans, questions, or response for direction, how to coordinate with Administration, etc. and said he would consider 1-2 hours necessary at that meeting. The meeting adjourned at 4 : 10 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council Planning Workshop held February 17, 2014 . clm February 24, 2015 The City Council met in Work Session on Tuesday, February 24, 2015, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Senior Council Policy Analyst; Allison Rowland, Council Policy Analyst; Robin Hutcheson, Transportation Director; Michael Akerlow, Housing and Neighborhood Development Director; Nole Walkingshaw, Institutional Engagement Manager; Ryan McFarland, Property Manager; Brian Roberts, Senior City Attorney; Nick Tarbet, Council Policy Analyst; Everett Joyce, Senior Planner; Michaela Oktay, Planning Manager; Benjamin Luedtke, Council Constituent Liaison/Policy Analyst; Paul Nielson, Appointed Senior City Attorney; Jeff Snelling, City Engineer; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Pamela Silberman, Community Development/Capital Improvement Program Advisory Board Chair. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 16 p.m. AGENDA ITEMS #1 . 2:16:44PM RECEIVE A BRIEFING ON THE HIVE PASS PROGRAM, WHICH WAS PART OF PROPOSED AMENDMENTS TO THE CITY' S FISCAL YEAR 2014-15 BUDGET. The Hive Pass Program is a continuation of a pilot program that provided City residents with affordable transit passes and ran from February to October 2014. Under the proposal, $323, 059 from the General Fund would be used to continue the program. Monthly passes would be available for $41 . 88, with Utah Transit Authority (UTA) and the City sharing the remaining costs. (Item H1) View Attachments Robin Hutcheson briefed the Council with attachments . Comments included transit deficiencies, inadequate service hours/frequency- availability, equity barriers, sustainable partnerships, monthly passes, costs shared with UTA/residents, no change to existing voucher program, air quality/other benefits, ongoing evaluation, explore funding mechanisms, expand program, Transit Master Plan process (TMP) , timeline/impact of distance-based fares, marketing/community outreach priorities, software issues to create accounts/registration process, subsidy investment, circulator buses, success measurements, Front Runner HIVE option, and future City subsidies/investments . Ms . Hutcheson said she would analyze how the $160, 000 allocation was spent and prepare a report for future Council discussions . Councilmember Garrott questioned whether the City would be better served by investing in transportation rather than subsidizing monthly pass holders . He said over the years that would be amount to millions of dollars which could have been spent investing in a public transportation system. Councilmember Mendenhall said, as part of the current TMP process, she wanted ideas about how the City would get HIVE pass riders involved in the process . Councilmember Luke requested written quarterly updates . Councilmember LaMalfa requested additional marketing efforts/investment . Councilmember Penfold requested the Administration evaluate the program and provide as much information as possible regarding benefit comparisons and extracting performance for public goals . Ms . Hutcheson said she would identify what the department had the ability to measure and attach them to the proposal . Councilmember Garrott asked about a request the Council made four years ago to change City policy on public-way advertising to allow more bus stops . Ms . Hutcheson said she could not speak to that issue but said Transportation prepared a capital improvement proposal so UTA funds could be leveraged to construct better bus stops . Councilmember Garrott said this would come to the Council in Budget Amendment No. 3 . #2 . 3:10:07 PM RECEIVE A BRIEFING ABOUT A PROPOSED FRANCHISE AGREEMENT FOR GOOGLE FIBER UTAH, LLC, A TELECOMMUNICATIONS COMPANY. The agreement would allow the company to place and maintain its facilities within the City rights-of-way. The company would be governed by certain conditions, would need to secure appropriate permits, and pay a franchise fee. In February 2014, Google Fiber announced Salt Lake City was among 34 cities exploring the possibility of bringing ultra high-speed broadband network to residents. This franchise agreement is a part of that exploratory process. View Attachments Jennifer Bruno, Nole Walkingshaw, David Everitt, Paul Nielson, and Brian Roberts briefed the Council with attachments . Comments included expanded internet service, digital inclusion, no binding clause to ensure fast internet was available to every City resident, dissatisfaction with current internet speeds, inequity in providing digital services, level playing field for providers, obtain analysis on other companies, provide hook-up subsidies, education component needed, deregulation, commitment to expand service area, public goals/impact/return, understand different technologies/services, and exact performance for public goals . Mr. Everitt said the City needed to discuss/develop a policy which could be applied equally to all providers, not just this proposal . He said the Council/Administration needed to work together to address policy issues i .e . equity, access/assuring connections, inclusion strategies, identify geographic/public locations, subsidies, incentives, and vendor obligations, etc. and requested the Council' s assistance/leadership. Councilmember LaMalfa asked if the proposed agreement left the door open so once a policy was in place, Google along with other providers would be bound by digital inclusion. Mr. Roberts said there were Federal constraints on what could be imposed in franchises . Councilmember LaMalfa thought a placeholder could be included in the agreement and wanted to see advancement on that concept before being adopted by the Council . Councilmember Rogers said the Mayor/Council received a letter from another provider and requested the letter be analyzed and information brought back so the Council could better understand differences between the two franchise companies . Straw Poll: Support to move forward with large/high level policy follow-up (separate from this proposal) on what the City wanted vendors to provide, i .e . accessibility, inclusion, and quality service . All Council Members were in favor. Councilmember LaMalfa said he wanted to include a provision in the agreement requiring Google to meet Citywide digital equity/inclusion standards . A Straw Poll was taken on whether to include that request in the agreement. Council Members Adams, Mendenhall, James, Penfold, and Luke were opposed. Council Members Garrott and LaMalfa were in favor. Councilmember Garrott said formal action would be scheduled for March 3, 2015 and invited the public to provide feedback before that date . #3. 3:51:41 PM RECEIVE A BRIEFING ABOUT PROPOSED STANDARDS FOR GROUND MOUNTED UTILITY BOXES PURSUANT TO PETITION NO. PLNPCM2014- 00193. The new standards are designed to provide reliable utility services to the community while also ensuring that the aesthetic quality of the City is preserved. The proposal would streamline the approval process for boxes located on private property, in alleys and smaller boxes in park strips. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. Petitioner- Mayor Ralph Becker. View Attachments Nick Tarbet, Michaela Oktay, Jeff Snelling, Nole Walkingshaw, and Everitt Joyce briefed the Council with a PowerPoint Presentation and attachments . Comments included establish consistent/predictable review process, incentivize utility companies to place boxes on private property, tiered review process, annual fees, maintenance concerns, esthetics, special exceptions, mitigate negative impacts, complaint based enforcement, inventory boxes, box leveling requirements, beautification fee, require providers to inspect boxes on annual basis, fee for oversized boxes, require new boxes to be installed underground, quality construction, uniform standards/materials, wrap boxes with artistic look, boxes attract posters, graffiti, etc. , switch from conditional use to special exception, legally vested uses, fiber/communication huts, homeowners not forced to allow boxes on private property, residential versus commercial standards/definitions, establish design standards for historical neighborhoods, provide alternatives to make boxes less impactful, providers should check own boxes, enforcement issues relating to existing/grandfathered boxes, require upgrades after certain age, maximum size for each type of box, cost recovery analysis, and define meaning of "block-face" . Councilmember Penfold requested follow-up about costs and other issues involved in locating/identifying utility boxes throughout the City. Mr. Snelling said they were already in the process of locating all ground mounted utility boxes . He said it would take 2-3 years to complete and would provide the City with valuable information about location, ownership, box conditions, and other pertinent data. Councilmember Rogers said separate requirements were needed for commercial/residential and standards needed to be developed for historic neighborhoods . Councilmember Garrott said he wanted the City to take a firmer stance and insist utility boxes are less impactful . Councilmember LaMalfa requested a provision be added to the ordinance requiring providers to annually inspect their own utility boxes . Councilmember Penfold expressed concerned about how to capture/enforce existing utility boxes in this process since they went through a different permitting process . Discussion was held on the best way to define/determine spacing requirements for utility boxes . Mr. Snelling said there was an industrial component that needed to be considered. Straw Polls : • Support that spacing requirements be a single standard (normal "Plat-of-Zion" 660' - block face) . All Council Members were in support . • Support to insert leveling requirements in appropriate places in the ordinance . All Council Members were in support . • Support to impose a beautification fee on each box. Council Members Penfold, Adams, Rogers, and Luke were opposed. Council Members Garrott, LaMalfa, and Mendenhall were in support . • Support to include incentives for providers to construct smaller boxes . All Council Members were in support . Mr. Everitt requested clarification. Councilmember Garrott said the Council wanted to provide additional incentives to reduce above ground impacts of all utility boxes (over-the-counter and special exceptions) . • Support to impose a self inspection requirement where owners inspect boxes based on quality standards identified in the ordinance at least annually or more frequent. All Council Members were in support . #4 . 5:12:45 PM RECEIVE A BRIEFING ON A PROPOSED INTERLOCAL AGREEMENT WITH THE COUNTY TO PROVIDE ELECTION SERVICES FOR THE 2015 MUNICIPAL ELECTION. The elections will include a combination of poll locations and vote-by-mail ballots. View Attachments Cindi Mansell and Ben Luedtke briefed the Council with attachments . Comments included resolution supporting vote-by-mail election process, deteriorating voting machines, 25% of residents already signed-up for permanent vote-by-mail, provisional voting allowed at any location, sending voter information cards, potential for voter confusion, ensure City only paid return postage for voted ballots, early voting issues, concerns about purged voters receiving a ballot, extended advertising for polling locations, and vote centers open to all voters . Discussion was held on issues relating to the three voting methods identified in the attachments with the following Straw Polls being taken: • Support to conduct a full traditional (in person) election. All Council Members were opposed, except Councilmember Rogers who was in support . • Support to conduct a full vote-by-mail election. Council Members LaMalfa, Luke, and Adams were in support. Council Members Mendenhall, Rogers, and Garrott were opposed. Councilmember Penfold abstained. • Support to conduct a hybrid election. All Council Members were in support . Councilmember Garrott invited Council Members to make suggestions regarding polling locations . #5. 5:12:01 PM RECEIVE A BRIEFING ON THE HUD 5-YEAR CONSOLIDATED PLAN TITLED "NEIGHBORHOODS OF OPPORTUNITY, " WHICH WILL FOCUS ON EXPANDING ACCESS TO HOUSING, ECONOMIC DEVELOPMENT, TRANSPORTATION, EDUCATION AND HEALTH WITHIN SPECIFIC GEOGRAPHIC AREAS IN THE CITY. As federal funding for low and moderately low-income individuals and families has decreased, need has increased, requiring the Housing and Neighborhood Development Division to shift how funds are allocated to ensure they are used more strategically and geographically. View Attachments Item pulled. #6. 5:30:37PM HOLD A FOLLOW-UP BRIEFING TO DISCUSS RECOMMENDATIONS FOR ENSURING THE LONG-TERM VIABILITY OF THE CITY' S GOLF COURSES. The discussion may include reviewing a motion or resolution addressing the financial status of the Salt Lake City Golf Enterprise Fund, including ongoing golf course operations, capital needs, course locations and uses, management, and other related items. (Item D3) View Attachments Jennifer Bruno and Allison Rowland briefed the Council with attachments . Discussion was held on how the Council wanted to deal with information obtained from a worksheet utilized at a previous meeting. A Straw Poll was taken for support to develop 2-3 proposals which could be recommended to the Administration. All Council Members were in support. Councilmember Garrott gave Council Members an opportunity to make individual proposals which were then summarized in the following Straw Polls: View Attachments • Support for Councilmember Adam' s proposal : broad scope GO Bond (scope to be determined) , Request for Proposal (RFP) to manage entire remaining golf system, turn Wingpointe over to the Airport to manage immediately, close and repurpose only Glendale which would remain open during interim bond process, potentially include secondary water installation at golf courses as part of GO Bond, keep golf courses open until GO Bond and RFP processes were finalized, and General Fund subsidies acceptable for secondary water in addition to GO Bond. Council Members Penfold, Garrott, Luke, and LaMalfa were opposed. Council Members Rogers, Adams, and Mendenhall were in support . • Support for Councilmember Roger' s proposal : pursue GO Bond as soon as possible independent of decisions on golf courses, pursue a very flexible RFP including potential privatization, golf courses to remain open during RFP process (including Wingpointe) , General Fund subsidy (consider closing courses if subsidy was insufficient) , decision to close courses would be made after RFP process was completed, and General Fund subsidy for secondary water, and support for regional park/trail system. Council Members Penfold, Garrott, Luke, Mendenhall, and LaMalfa were opposed. Council Members Rogers and Adams were in support. • Support for Councilmember Penfold' s proposal : broad scope regional open space bond incorporating foothills and integrated trail systems to connect City parks including a robust public process to determine final uses prior to a GO Bond, RFP not essential part of proposal, keep courses operating as golf courses while GO Bond process was going on, okay with General Fund subsidy during that time, turn Wingpointe over to Airport to manage immediately, close Glendale and Nibley for alternative uses, GO Bond including secondary water and General Fund subsidy for golf operations while GO Bond was developed. Council Members Penfold, Garrott, Luke, Mendenhall, Rogers, and LaMalfa were in support. Councilmember Adams was opposed. • Support for Councilmember Mendenhall' s proposal : GO Bond after an RFP process was completed even if that meant the GO Bond would not be formulated until next year, issue RFP process before decisions were made on course closures except for Wingpointe, potentially restrict RFP to address only the most challenged courses, opposed to closing any courses until RFP results were in, and General Fund subsidy for secondary water installation. Council Members Penfold, Garrott, Luke, Adams, Rogers, and LaMalfa were opposed. Councilmember Mendenhall was in support. • Support for Councilmember LaMalfa' s proposal : Similar to Councilmember Penfold' s for broad regional open space amenities bond including foothills and trail systems, etc. , include flexible RFP for remainder of system (include addressing capital improvements as a desired element) , keep courses operating as golf courses while GO Bond process was ongoing, consider closing and repurposing Glendale and Nibley with GO Bond, turn Wingpointe over to the Airport to manage immediately, GO Bond could include installing secondary water at golf courses, and utilize General Fund subsidy to keep courses open while GO Bond was developed. Council Members Mendenhall, Penfold, Rogers, Garrott, and LaMalfa were in support. Council Members Luke and Adams were opposed. • Support for Councilmember Luke' s proposal : GO Bond with desire the bond be specific even if that meant doing it next year, broad conceptual RFP for game changer idea (not necessarily privatization) , capital deferred maintenance a requirement of RFP process, turn Wingpointe over to the Airport, close Glendale after bond was placed before voters and project was ready (assuming bond passage) , shift youth golf programs to Rose Park, repurpose Nibley (based upon legal challenges) , General Fund subsidy to keep courses open while GO Bond and/or RFP process was in the works, and look at secondary water for GO Bond or General Fund subsidy. Council Members Mendenhall, Rogers, Garrott, and Luke were in support . Council Members Penfold, LaMalfa, and Adams were opposed. Councilmember Garrott asked if the Council wanted to consider action during the formal meeting or wait until the following week. A majority of the Council was in favor of addressing the issue during the formal meeting. Ms . Bruno said staff would prepare motion language based on the top three proposals (Council Members Penfold, LaMalfa, and Luke) #7 . (TENTATIVE) HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING MATTERS OF INTEREST TO THE CITY THAT ARISE DURING THE 2015 STATE LEGISLATIVE SESSION. Item not held. #8 . 6:38:43 PM INTERVIEW JEFF DIXON PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE TRANSPORTATION ADVISORY BOARD. (ITEM H2) Councilmember Garrott said Mr. Dixon' s name was on the Consent Agenda for formal consideration. #9. 6:41:26PM INTERVIEW DEE BREWER PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE CULTURE CORE BUDGET COMMITTEE. (ITEM H3) Councilmember Garrott said Ms . Brewer' s name was on the Consent Agenda for formal consideration. #10 . 6:43:42PM INTERVIEW JILL MILLER PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE UTAH PERFORMING ARTS CENTER AGENCY BOARD. (ITEM H4) Councilmember Garrott said Ms . Miller' s name was on the Consent Agenda for formal consideration. #11 . 6:46:09PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 15-5 for announcements . #12 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #13. 6:48:44 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE TO DISCUSS ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Penfold seconded to enter into Closed Session to discuss Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Rogers, Adams, and Garrott voted aye . Councilmember Luke was absent for the vote . See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Jennifer Bruno, David Everitt, Rick Graham, Brian Roberts, Allison Rowland, Rusty Vetter, Nole Walkingshaw, Gina Chamness, John Vuyk, Jill Love, Russell Weeks, Lehua Weaver, Lynn Pace, and Scott Crandall . The Closed Session adjourned at 7 : 32 p.m. The meeting adjourned at 7 : 32 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held February 24, 2015 . sc March 3, 2015 The City Council met in Work Session on Tuesday, March 3, 2015, at 2 : 13 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Jill Love, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Senior Council Policy Analyst; Jan Aramaki, Senior Council Policy Analyst; Allison Rowland, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Neil Lindberg, Council Legal Advisor; Robin Hutcheson, Transportation Director; Michael Akerlow, Housing and Neighborhood Development Director; Nora Shepard, Planning Director; Carl Leith, Senior Planner; Nole Walkingshaw, Institutional Engagement Manager; Ryan McFarland, Property Manager; Brian Roberts, Senior City Attorney; Nick Tarbet, Council Policy Analyst; Everett Joyce, Senior Planner; Michaela Oktay, Planning Manager; Benjamin Luedtke, Council Constituent Liaison/Policy Analyst; Paul Nielson, Senior City Attorney; Jeff Snelling, City Engineer; Tammy Hunsaker, Community & Economic Development Housing Coordinator; Nick Norris, Planning Manager; John Anderson, Principal Planner; Garth Limberg, Financial Analyst; and Cindi Mansell, City Recorder. Guests in Attendance: Pamela Silberman, Community Development and Capital Improvement Program Advisory Board Chair; and Natalie Gochnour, University of Utah Associate Dean/David Eccles School of Business and Chief Economist/Senior Advisor to the Salt Lake Chamber. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 13 p.m. AGENDA ITEMS #1 . 2:13:57 PM RECEIVE A WRITTEN BRIEFING ON THE PROGRESS OF THE COUNCIL' S LEGISLATIVE INTENT STATEMENTS FOR FISCAL YEAR 2014-15. Legislative intents are formal requests the Council makes of the Administration. This briefing will include updates on a variety of matters, including: • community improvement grants; • a City Cemetery study; and • maintaining business districts. #2 . 2:14:20 PM RECEIVE A BRIEFING ON THE HSOUING AND URBAN DEVELOPMENT (HUD) 5-YEAR CONSOLIDATED PLAN TITLED "NEIGHBORHOODS OF OPPORTUNITY, " WHICH WILL FOCUS ON EXPANDING ACCESS TO HOUSING, ECONOMIC DEVELOPMENT, TRANSPORTATION, EDUCATION AND HEALTH WITHIN SPECIFIC GEOGRAPHIC AREAS IN THE CITY. As federal funding for low and moderately low-income individuals and families has decreased, need has increased, requiring the Housing and Neighborhood Development Division to shift how funds are allocated to ensure they are used more strategically and geographically. View Attachments Sean Murphy, Mike Akerlow, Tammy Hunsaker, and Pam Silberman briefed the Council from PowerPoint/attachments . Mr. Murphy said this was an entirely different direction and the first time the City was recommending a shift of funding for Community and Economic Development . Ms . Silberman provided background on the plan/focus, and shifting the mindset to eradicate poverty early on by identifying root causes . Mr. Akerlow summarized that due to decreasing funding and increasing need, Salt Lake City was taking a strategic and geographic approach to targeting federal funds . Ms . Hunsaker provided a Consolidated Plan Overview, consisting of process, needs assessment, and housing market analysis . She said Salt Lake City' s annual Community Development Block Grant (CDBG) award had decreased by $1 . 4 million over the past decade . Discussion followed regarding increased housing need, education, health, transportation, economic development, challenges, increased homelessness, increased capital improvement needs, market failing to serve extremely low income households, and protected classes at risk for unfair lending and rental discrimination. Inquiry was raised as to the shift in policy regarding the interpretation that CDBG would not necessarily need to fund the 1% for public art required of all capital projects by City Ordinance . Mr. Akerlow said due to timing, Administration was recommending phasing out funding for public art projects . Councilmember Penfold expressed concern as to fairness to neighborhoods, art funding removal, history of reluctance to provide funding, and appearance of a possible contradiction in policy. Mr. Akerlow said Staff could return with additional information. Councilmember LaMalfa expressed concern with the Redevelopment Agency (RDA) and how to fund high quality housing development as part of the plan. Mr. Akerlow explained funds were not used for multifamily, but primarily for single family. Councilmember LaMalfa inquired as to criteria or a comprehensive housing policy to deliver a high standard product and how to measure/report change and numbers in a neighborhood. Mr. Akerlow said Staff would return with additional information. Further discussion followed as to previous needs and prioritization, concern with Citywide communication and coordination, how to best leverage this as a City system, Staff (CED, Parks, RDA) returning with strategy ideas to truly vest in neighborhoods, provide check-ins relative to different projects going on, working with Planning to create language to determine housing policy standards for quality materials and design, increased investment in public and private infrastructure, human capital development, measuring new jobs created, and associated elements of economic development . Councilmember Luke said he liked the 5-year period and felt it would give Council a chance to see how all components work together towards the overall goal to encourage neighborhood investments . Mr. Murphy discussed larger housing projects, particularly areas investing with the consolidated plan, and whether the City had been building some less-attractive projects . He said if they were not being built with City funds, resources could be tethered to certain design elements, including how funds were prioritized (such as the Design Review Board guiding private investments in the City) . It was noted that Staff would need to provide additional information to the Council Office before March 24, 2015 to allow for public process and to prepare funding recommendations prior to HUD' s May deadline . #3. 3:20:08 PM INTERVIEW JILL REMINGTON LOVE, PRIOR TO CONSIDERATION OF HER APPOINTMENT AS THE SALT LAKE CITY COMMUNITY AND ECONOMIC DEVELOPMENT DIRECTOR. View Attachment Councilmember Garrott said Ms . Love' s name was on the Consent Agenda for formal consideration. #4 . 3:30:02 PM HOLD A DISCUSSION WITH NATALIE GOCHNOUR; ASSOCIATE DEAN, DAVID ECCLES SCHOOL OF BUSINESS AT THE UNIVERSITY OF UTAH AND CHIEF ECONOMIST AND SENIOR ADVISOR TO THE SALT LAKE CHAMBER, REGARDING THE ENTERPRISE SLC PROCESS. The City has engaged Ms. Gochnour to guide this process and establish a vision and strategic plan for Economic Development in Salt Lake City. This is an opportunity for the Council to provide input to the process. View Attachments Jill Love and Natalie Gochnour addressed the Council . Ms . Gochnour referenced the schedule of events and shared the Enterprise Roundtable Agenda. She described the effort to reach out and learn from key individuals, desire for Council input relative to the vision of the promise for Salt Lake City, with the ultimate goal to define the future desirable destination for Salt Lake City economy. Councilmember Mendenhall offered comparison to Ogden' s designation as the outdoor recreation destination and said she felt businesses were locating up north and not in SLC; what was causing the City to miss out on that investment . She requested greater investment in and focus on support of industrial business, neighborhood nodes, and the demographic future . Councilmember Rogers expressed his support for this endeavor. He said it was fitting/timely because the like-mindedness for economic development had not been visible for many years . He further referenced zoning changes necessary to attract or relocate business, importance of City' s livability and walkability in the downtown, association with transportation, bikes/trails, and potential for benefits to be realized in conjunction with Google coming to SLC. Councilmember Luke said Salt Lake had not done a good job of selling the City, its amenities, or widely promoting its business opportunities . He suggested consideration of Foreign Trade Zone expansion and said there were things that could be done which had not been done in the past . He suggested using tools such as Airport proximity to consider and enhance business development. Councilmember Penfold suggested a type of corporate downtown campus; a combination of housing, corporate, residential, office, campus, etc. He inquired as to broadening the genetic/medical component of this community. He cited the concept of missed opportunities at the Airport as a mega-economic driver hub, attracting green industry, sustainability, and reflection in various industries . Councilmember Adams discussed parking and family, a way of inviting people to come try downtown, and suggested modifying free parking meter hours to enhance the customer service . Councilmember LaMalfa suggested potential influence of Plan Salt Lake and its guiding principles with this process and the attempt to express what residents wanted to see . He said the quality of infrastructure in manufacturing areas, particularly roads/internet/power supply within the Centennial Industrial Park, making sure industries do not contribute to air quality/water pollution/supply issues, sympathy to geographic and topographic issues, potential expansion of the University Research Park, how to expand/realize benefits of having educated people close to area neighborhoods, maintain leadership as retail center, and professional sports (football) . He said Salt Lake City received recognition as one of the best cities in the country for economic upward mobility and hoped this plan would include this concept . Ms . Gochnour said SLC was not seen on the leading edge relative to a technical and innovation hub. She said older neighborhoods definitely make SLC unique; she said the challenge of this process was to consider a broader vision for the City and strategies to make that happen. She said there appeared to be consensus that SLC was not as economic-development minded as they could be . She said industries (both small and large) indicated that SLC was not a friendly City. Inquiry was raised about unfriendly specifics, with Ms . Gochnour stating there was the need for better customer service from City employees relative to economic development efforts and branding of the City in exporting strategy. She said there was need to maintain upward mobility for the residents of SLC as a target/goal/aspiration. Ms . Gochnour encouraged the Council to provide any follow-up or additional comments in this quest to change the existing culture . #5. 4:28:23PM RECEIVE A BRIEFING ON PROPOSED DESIGN GUIDELINES FOR APARTMENT AND MULTIFAMILY BUILDINGS FOR LOCAL HISTORIC DISTRICTS AND LANDMARK SITES PURSUANT TO PETITION NO. PLNPCM2012-00870 . The proposed guidelines are designed to maintain the historic character of multifamily buildings by protecting historic features and preventing out-of-character alterations. The guidelines also establish how new construction can more readily reflect the rich tradition of apartment design in the City. There are not currently design guidelines specifically related to apartment and multifamily buildings in historic areas. (Petitioner, Mayor Ralph Becker) (Item H2) View Attachments Nick Tarbet, Carl Leith, Nora Shepard, and Michaela Oktay briefed the Council from attachments . Ms . Shepard said the proposal was valuable because it provided predictability for everyone as well as an opportunity to help constituents understand a framework for developing their plans . Councilmember Adams expressed concern the guidelines were detailed/lengthy, and that people might miss some details . She said it might be helpful to prepare an overview page with hyperlinks to various areas of information. She stated there were many photographic examples of new construction that did not appear to be from Salt Lake City and suggested including local examples . #6. 5:06:09 PM HOLD A DISCUSSION TO BETTER UNDERSTAND THE RECENT FEDERAL COMMUNICATIONS COMMISSION (FCC) RULINGS RELATING TO INTERNET SERVICE AND HOW THESE RULINGS MIGHT RELATE TO CITY FRANCHISE AGREEMENTS. Neil Lindberg, Brian Roberts, and Sean Murphy briefed the Council from a Federal Communications Commission Announcement relative to the FCC promotion of strong, sustainable rules to protect the open internet. Mr. Roberts provided background on the FCC announcement and how that applied to the City' s local regulatory framework relative to franchise agreements . He said the final FCC order had yet to be released so all the City had at this point was the announcement; it would then be subject to the Legislative process, potential litigation, and he felt it would be several years to realize its full meaning. #7 . 5:23:35 PM RECEIVE A FOLLOW UP BRIEFING ON THE FINAL 9 LINE MASTER PLAN. THIS PLANNING DOCUMENT FOR THE 9 LINE CORRIDOR, WHICH FOLLOWS THE OLD UNION PACIFIC RAIL LINE ON 900 SOUTH FROM 200 WEST TO THE SURPLUS CANAL, IS AN EFFORT TO PROVIDE A MAJOR PEDESTRIAN AND BICYCLE LINK CONNECTING THE CITY' S EAST AND WEST NEIGHBORHOODS PURSUANT TO PETITION NO. PLNPCM2014-0004 . View Attachments The 9 Line Master Plan identifies: • ways to utilize the space, including development ideas for vacant parcels along the trail; • plans for the continuation of the trail west to the Surplus Canal; and • necessary connections between nearby neighborhoods, amenities and activity nodes. (Petitioner - Mayor Ralph Becker) (Item D2) Nick Tarbet, Nora Shepard, Nick Norris, John Anderson, and Mike Akerlow briefed the Council from attachments . Mr. Tarbet said the Council last considered this item in September and changes requested at that time were highlighted/underlined in red. Concern was expressed regarding an area plan including details specific to parcels (Navajo Street) and excluding residential housing. Councilmember LaMalfa said there were multiple blocks along the trail that should not be considered for residential housing and thought there would be stronger language in support of open space . He said there were existing parcels zoned R-2; he discussed the public engagement process involved with this plan and expressed concern with presenting false expectations to participating community members . Discussion took place regarding various types of housing concepts that might work, increased density struggles, and open-land opportunities . Mr. Norris referenced the West Salt Lake Master Plan and its key concept to develop "nodes" . He said there were limitations to where households could be added in this area; some properties near the corridor would have conflicting policies in that the Plan did not support rezoning in terms of density. He said the concept was to keep options open; Staff' s intent was to identify key spots along the corridor that could possibly include residential nodes . Ms . Shepard said the Plan would be followed with zoning, and that would be where use/density/footprint control came in to determine which uses made sense . She said this discussion contained a broader view and it was beneficial for the Plan to contain options . Straw Poll: A unanimous Straw Poll was taken to include language for the 1100 West closure to lengthen uninterrupted portions along the 9-Line trail as proposed. Discussion followed regarding consideration of the Navajo parcel as residential housing, the suggested six-lot configuration, including space for other uses, and whether Staff was willing to consider an alternative configuration. Mr. Akerlow said Staff would consider alternative options . Councilmember LaMalfa said there was nothing binding the City to build a high-quality housing development in this area or to sell it to a low-quality developer. He said there was not appropriate zoning or Master Plan support . Mr. Norris said the West Side Master Plan discussed development fitting use and scale and included the option for small targeted development . He said it would entail a rezone and not a master plan change . Straw Poll: Council Members Adams, Garrott, Luke, and Penfold were opposed; Council Members LaMalfa, Mendenhall, and Rogers were in favor (failed 4-3) that if commercial use was considered impractical for the large City-owned parcel on Navajo Street just north of 9 Line, the parcel could be converted into a park or open space to facilitate either a community garden or trailway oriented park; and the City- owned parcel should not be considered for residential housing. Further discussion followed regarding options, with Mr. Anderson stating this was a very long, odd-shaped parcel and Staff could return with a proposal including a mix of open space and housing. Straw Poll: A unanimous Straw Poll was taken for the Navajo Node Program Component 1 - that any residential use on this parcel should include other program components such as play grounds, trailway- oriented art, neighborhood commercial, and community gardens . Straw Poll: A unanimous Straw Poll was taken relative to the Oxbow Node that the narrow vacant properties adjacent to the 9 Line, west of Jordan Park extending to the Surplus Canal, should be converted into a linear park and should be considered for possible rezoning to open space and added into the City' s park inventory. #8 . RECEIVE A BRIEFING ON THE CITY' S ROLE IN A REQUEST BY TWO BUSINESSES, OEMETA AND RED WING SHOES, TO OBTAIN FOREIGN TRADE ZONE STATUS FOR PROPERTIES LOCATED OUTSIDE THE CURRENT DESIGNATED PARCEL. Foreign Trade Zones are locations throughout the United States where there are delayed or reduced duty payments on foreign merchandise to incentivize importers, manufacturers and distributors to locate in the U. S. instead of outsourcing internationally. Salt Lake City's Foreign Trade Zone 30 is a 55-acre parcel located at 1105 South 4800 West. Salt Lake City would need to sponsor the companies' applications, which will be submitted to the Foreign Trade Zone Board in Washington D. C. View Attachments Item not held. #9. 6:16:35 PM RECEIVE A BRIEFING ABOUT AN ANNUAL ASSESSMENT LEVY ON 663 PROPERTIES IN SPECIAL LIGHTING DISTRICT NO. 3, KNOWN AS L03. This year's assessment involves some significant increases for the property owners. The revenue generated by the levy would be used to pay the residents' share of operating, maintenance and electrical energy costs of the lighting district. The City pays 25% of the annual expenses for the district ($85,212. 50) , while residents pay the remaining 75% ($255, 637. 49) . (Item G3) . View Attachments Jan Aramaki, Lehua Weaver, Cindy Gust-Jenson, and Garth Limburg briefed the Council from attachments . Ms . Aramaki said the 2015 fees proposed for some areas of the District were significantly higher than 2014 fees . She said out of the 20 neighborhoods that made up Lighting District L03, eight neighborhoods had a zero percent increase while increases for the other twelve neighborhoods ranged from 2 . 88 percent to 151 . 96 percent. Mr. Limburg discussed the annual budget process, street lighting assessment billings, and increases to some because of extra-ordinary maintenance . He said Board of Equalization meetings would be available in September 2015 for all lighting assessment clients to be able to discuss their billings . Ms . Gust-Jenson said this was a mid-term fee increase and the Council' s internal policy was to hold a public hearing whenever there was a fee increase . The Council discussed the dramatic increase, associated need for improved public engagement, increased transparency in detailing explanation/rationale as to changes, possible phasing of new rates, option for public input, predictability, accountability, advance notice, and method/theory behind the establishment of special lighting districts . Ms . Gust-Jenson said she would not recommend consideration of the truth-in-taxation process relative to fees as it related to City taxes . Straw Poll: The Council voted unanimously that moving forward in special lighting districts; Administration should provide more information, more transparency as to reason for increases, and advance notice. Straw Poll: The Council voted unanimously to conduct a public hearing on L03 and provide notification to all property owners. Straw Poll: The Council voted unanimously that any fee increase in special lighting districts over 50% required the City to phase in the fee increase over a period of three years; and for the assessment funds to be self-funded, and not require General Fund subsidy. Ms . Weaver said when discussions took place to establish the lighting funds, the overall response of property owners was not to include or tie the assessments to utility billings . She said the Council still intended to conduct additional discussion on private lighting and Special Assessment Areas in the future . She recommended Staff return with additional information or scenarios for deferred fee/phases . #10 . 6:44:59 PM HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING MATTERS OF INTEREST TO THE CITY THAT ARISE DURING THE 2015 STATE LEGISLATIVE SESSION. Lynn Pace updated the Council on the 2015 State Legislative Session. Items of discussion included gas tax, local option sales tax, prison relocation, wood burning stove ban, ground transportation, Healthy Utah, Care Utah, State Fair Park renewed lease, potential soccer stadium, exploring long-term uses to revitalize that property, etc. Mr. Pace said there were ten days left in the session and difficult decisions remain. #11 . 8:27:14PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for Announcements. #12 . REPORT OF THE CHAIR AND VICE CHAIR. Item not held. #13. 6:56:26 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION FOR THE PURPOSE OF UTAH CODE §52-4-205 (1) (c) TO DISCUSS PENDING OR REASONABLY IMMINENT LITIGATION AND §78B-1-137 TO DISCUSS ATTORNEY- CLIENT MATTERS THAT ARE PRIVILEGED. (CLOSED SESSION HELD IN ROOM 326) Councilmember Luke moved and Councilmember Mendenhall seconded to enter into Closed Session for the purpose of §52-4-205 (1) (c) to discuss pending or reasonably imminent litigation and §78B-1-137 to discuss Attorney-Client matters that are privileged. A roll call vote was taken. Council Members Mendenhall, Penfold, Luke, LaMalfa, Rogers, Adams, and Garrott voted aye . See File M 15-2 for Sworn Statement. In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Ralph Becker, Margaret Plane, Jennifer Bruno, David Everitt, Jill Love, Russell Weeks, Lehua Weaver, Lynn Pace, and Cindi Mansell . The Closed Session adjourned at 7 : 32 p.m. The Work Session meeting adjourned at 7 : 32 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 3, 2015 . clm March 17, 2015 The City Council met in Work Session on Tuesday, March 17, 2015, at 4 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Russell Weeks, Council Senior Policy Analyst; Robin Hutcheson, Transportation Director; Jan Aramaki, Council Policy Analyst; Rick Graham, Public Services Director; Nick Tarbet, Council Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Jill Love, Community and Economic Development Director; Angela Dunn, Economic Development Facilitator; Brian Roberts, Senior City Attorney; Cris Jones, Transportation Planner; Stephanie Duer, Water Conservation Program Manager; Laura Briefer, Water Resource Manager; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Mike Reberg, Salt Lake County Animal Control Services Director. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 21 p.m. AGENDA ITEMS #1 . 4:21:09 PM CONSIDER POLICY OPTIONS AND NEXT STEPS FOR NEW DOG OFF-LEASH AREAS. The options are based on recommendations from the Off-Leash Community Working Group and comply with the Council's policy goal, to expand opportunities for residents to enjoy outdoor activities with their off-leash dogs while minimizing impacts on other people, on health and safety, on parks and open space, on nature and wildlife, and on Salt Lake City's budget. View Attachments Jan Aramaki and Rick Graham briefed the Council with attachments . Comments included policy preferences, how to enhance current/future off leash areas, expand off-leash areas in current parks, enforcement options, should existing policy goals be modified, define role of community involvement, education versus enforcement, potential for park specific groups/partnerships, identify/enhance City resources, pet owners should manage/self police, letter of intent with community partners, promote sponsorships, expand Adopt-a-Spot program, lack of County-wide dog parks, user conflicts, financial impact to change park uses, community needs predictability, diverse open space, and create neighborhood recreation opportunities . Councilmember Garrott asked if Council Members supported the Council' s existing off-leash policy statement/goals . A majority of the Council was in support. Councilmember Penfold said he was interested in pursuing the concept of having the City work with local dog groups (partnership opportunities) to help correct bad behavior of other dog owners . He said resources would have to be allocated but felt this type of model would provide opportunities for better compliance/good behavior than just relying on enforcement through tickets/warnings . Councilmember Mendenhall said she was concerned the proposal intended to eliminate opportunities for dog park sponsorships . She said instead, the City should encourage individuals/groups/companies to sponsor/install/manage parks rather than enhance enforcement measures . Councilmember Penfold requested information from Mr. Graham about hiring a position (park manager/ranger) to manage a system similar to the Adopt-a-Spot program (including funding sources) Councilmember Luke suggested creating a formal committee/board (current community working group could be expanded/formalized) that would have authority/oversight to address dog/animal policy issues, provide education, and work with community groups like Friends Interested in Dogs and Open Spaces (FIDOS) to better manage/regulate off-leash areas . Councilmember Garrott said he sensed the Council was interested in significant involvement of community groups in rule making/governance, education, enforcement, maintenance, and identifying gaps/needs relating to development/creation/funding of new areas . Discussion was held on potential resources needed to facilitate community involvement. A majority of the Council supported the idea of funding an employee to work with community groups . Councilmember LaMalfa expressed concern that some areas/dog parks in the City did not have community interest/support . Discussion was held on the concept of creating an advisory/action committee that could ensure dog parks were sufficiently covered by community groups . Council Members felt the board needed to have a balanced membership and address all animal related issues, not just dogs . Councilmember LaMalfa said he did not think there were enough community groups to cover all City dog parks and was reluctant to support a policy that did not provide some accommodations for parks that lacked a community group to perform maintenance, education, and fund raising. Councilmember Penfold thought organizations like FIDOS might be willing to look at some sort of dog park rotation on a Citywide basis . Councilmember Penfold said it was difficult to create new dog parks or add/change uses because the process required an official ordinance change . He said a more user friendly process needed to be explored. Straw Polls : • Support for pilot programs for morning and evening dog off- lease times in neighborhood parks . (one per Council district, test period length to be determined, prohibit dogs from play areas) . All Council Members were in support except Councilmember LaMalfa who was opposed. Councilmember LaMalfa expressed concern about how success/failure would be evaluated. Councilmember Luke expressed concern about the City' s ability to terminate a test program early in the event difficult problems occurred. • Support to explore pilot projects for off-leash areas in Wasatch Hollow, Rotary Glen, Jordan River Par-3, and Bonneville Shoreline Trail . All Council Members were in support . Mr. Graham said there were opportunities with the Bonneville Shoreline Trail but the Administration wanted to understand the full scale of ecological issues before any decisions were made . Councilmember Rogers expressed concerns about potential impacts to disc golfers at Jordan River Par- 3 property. Mr. Graham said those details would be explored during the re-purposing process . • Support to establish (ordinance limitations apply) off-leash areas in Fairmont Park, Rosewood Park, and Jordan Park? All Council Members were in support . Discussion was held on issues relating to Jordan Park. Mr. Graham said the Administration would support the Council' s recommendation of putting that on the priority list for new parks/off-leash areas . • Support to pursue discussion with Salt Lake County regarding potential partnerships for new dog off-leash areas and shared funding. All Council Members were in support . • Support to consider winter shifts/uses in the location of some off-leash parks . All Council Members were in support . • Support for the Administration to maintain a regular inventory of all parks and open space . All Council Members were in support. • Support to explore off-leash use during off-hours at golf courses . All Council Members were in support. Councilmember Garrott said additional discussion would be scheduled to refine the proposal . #2 . 5:49:26 PM RECEIVE A BRIEFING ON AN INTERLOCAL COOPERATION AGREEMENT WITH THE COUNTY TO PROVIDE ANIMAL CONTROL SERVICES TO SALT LAKE CITY. The City has contracted with the County for animal control services since 1991 . View Attachments Jan Aramaki, Rick Graham, Jaysen Oldroyd, and Mike Reberg briefed the Council with attachments . Comments included stable relationship with County, no-kill philosophy, live release rate, severity of attacks, vicious dog/behavioral issues, evaluation team, partnering with community groups, create additional off-leash opportunities, ongoing conflict issues, balanced approach between enforcement/education, pest control, feral cats/raccoon issues, and defunct federal raccoon disposal program. Discussion was held on dealing with raccoons . Councilmember Rogers requested cost analysis to implement a disposal program (potentially with Sandy City) . Councilmember Penfold said he wanted to explore the potential to re-implement the defunct federal raccoon disposal program Countywide through the Council of Governments (COG) or other agencies (Salt Lake County) and felt costs could be shared across multiple jurisdictions . A Straw Poll was held to request that Mr. Graham explore a raccoon program with the County and provide Council follow-up. All Council Members were in support . Councilmember Mendenhall suggested contacting COG to find potential participants . Councilmember LaMalfa said he served on the committee and would approach them. #3. 6:54:50PM RECEIVE A BRIEFING ON THE CITY' S ROLE IN A REQUEST BY TWO BUSINESSES, OEMETA AND RED WING SHOES, TO OBTAIN FOREIGN TRADE ZONE STATUS FOR PROPERTIES LOCATED OUTSIDE THE CURRENT DESIGNATED PARCEL. Foreign Trade Zones are locations throughout the United States where there are delayed or reduced duty payments on foreign merchandise to incentivize importers, manufacturers and distributors to locate in the U. S. instead of outsourcing internationally. Salt Lake City's Foreign Trade Zone 30 is a 55-acre parcel located at 1105 South 4800 West. Salt Lake City would need to sponsor the companies' applications, which will be submitted to the Foreign Trade Zone Board in Washington D. C. View Attachments Jill Love, Angela Dunn, and Russell Weeks briefed the Council with attachments . Comments included incentivizing companies to locate in Salt Lake, tools to help develop manufacturing areas, no action required, creation of sub-zones, duty deferral/elimination, tax benefits, Red Wing Shoes/Oemeta subzone applications, operator' s agreement, cost recovery collection, federal restrictions, and market/leverage opportunities . Ms . Love said the Administration could come back to the Council with additional information about workloads/fee schedules following a monitoring phase . Councilmember Luke asked if this could be utilized as an economic development tool to incentivize companies to move their operations to the City. Ms . Love said they could explore that issue with the Attorney' s Office . #4 . 7:07:48 PM RECEIVE A BRIEFING ON THE TRANSIT MASTER PLAN PROCESS, WHICH THE ADMINISTRATION IS UNDERTAKING TO CREATE A LONG-TERM PLAN FOR TRANSIT AND TRANSIT DEVELOPMENT IN THE CITY. The briefing will focus on the goals of the Transit Master Plan and a schedule outline. View Attachments Cris Jones, Robin Hutchison, and Russell Weeks briefed the Council with a PowerPoint Presentation/attachments . Comments included historic street car routes, continuing Council involvement, develop/evaluate comprehensive plan, gather community input, identify criteria, identify transit corridors, utilize Open City Hall, on-line surveys, Jingle Bus/mobile workshop, non-City partner to assist with language barriers, public outreach strategy, community notification/involvement, transit master plan work shop/retreat with Council, Boulder fact-finding trip, City lead transit plan, website launch, and interview community leaders . Councilmember Adams asked the Administration to find ways to contact/involve people who did not own a computer, lacked computer skills, or were disabled/home bound. Councilmember LaMalfa expressed concerns about community outreach for people with language barriers . Ms . Hutcheson said the plan included detailed outreach goals to involve low-income residents, people with disabilities/language barriers, other adult/youth groups, etc. She said this was an important component of the process and the department would continue to pursue ways to involve everyone . Discussion was held on adding the following elements/ideas to the list of transit goals . • Councilmember LaMalfa - amenities related to bus routes such as bus shelters, cement pads, benches, etc. • Councilmember Penfold - convenient transfers/transit needed to connect all parts of the City that were not currently being served (difficult to get across town) • Councilmember Garrott - geographic equity (ensure all parts of the City are served) • Council Members wanted transit connection between University of Utah and Salt Lake Airport . Councilmember LaMalfa said other data that might be useful to the master planning process included l) recently adopted Westside Master Plan, 2) University of Utah study called the "Fair Housing Equity Assessment", 3) City' s housing plan, 4) "Historic Street Car Routes", 5) Redwood Road as a possible "Bus Rapid Transit" (BRT) alignment, 6) investigate Rose Park industrial areas (Centennial Industrial Park) , and 7) utilize Police Department' s security knowledge about the City. Ms . Hutcheson asked if Council was comfortable with the department updating the transit goals list from this discussion and using it as a beginning point for further discussions with the community. Councilmember Garrott said yes . Discussion was held on two pending transit studies relating to locally preferred alternatives for South Davis transit corridor (BRT) and a downtown streetcar line . A Straw Poll was taken on moving ahead with the Davis County/Salt Lake City piece of BRT. All Council Members were in favor. Mr. Jones said community input would be utilized to identify and evaluate criteria for every aspect of the plan. He said that information would be presented to Council at a future point in the process . He said other milestones where Council Members would be requested to participate included: consultant interviews, providing feedback on "existing conditions report", helping to refine development goals, and receiving an update on initial findings/draft recommendations . #5. 7:39:23 PM HOLD A DISCUSSION AND RECEIVE A BRIEFING REGARDING MATTERS OF INTEREST TO THE CITY THAT ARISE DURING THE 2015 STATE LEGISLATIVE SESSION. Lynn Pace summarized the following topics addressed during the legislative session: transportation/transit funding, quarter-to- quarter funds, new-growth formula (bill failed) , drive-through regulations (passed) , apartment inspections, good landlord program, historic districts, and ground transportation (passed) . He said a local option sales tax was one component of the transportation bill which needed to be approved by voters . He said the County was in charge of putting initiatives on the ballot and thought it would behoove local cities to encourage the County to put it on the ballot this fall rather than waiting until 2016 . He said $50 million would be lost every year the City waited. Mr. Pace said additional follow-up was needed on City ordinances relating to apartment inspections, drive-thru' s, and ground transportation. He said the City should anticipate a bill next year regarding historic districts and thought the Council might want to proactively revisit the issue to address potential concerns . Councilmember Penfold requested additional information on "towing regulations" due to local issues and the State' s inability to regulate that industry. Mr. Pace said he would provide the Council a detailed summary of the session. #6. 7:36:29 PM RECEIVE A BRIEFING ABOUT A PROPOSED FRANCHISE AGREEMENT FOR ZAYO GROUP, LLC, A TELECOMMUNICATIONS COMPANY. The agreement would allow the company to place and maintain its facilities within the City rights of way. The company would be governed by certain conditions, would need to secure appropriate permits and pay the telecommunications tax under state law. View Attachments Brian Roberts and Nick Tarbet briefed the Council with attachments . Councilmember LaMalfa asked about requiring the applicant to provide an inventory of their facilities in a Geographic Information System (GIS) format and what the nature of their infrastructure was, i .e . utility boxes, poles, etc. Mr. Roberts said they were required to provide information to the City regarding their assets but their facilities consisted mainly of underground conduit . No additional concerns were raised by the Council . #7 . 7:59:48 PM RECEIVE A BRIEFING ABOUT FUNDING FOR A PROPOSED PARTNERSHIP WITH THE SALT LAKE CITY SCHOOL DISTRICT TO DEVELOP A WATER CONSERVATION PLAN FOR THE DISTRICT. The City's Public Utilities department has applied for a grant from the U. S. Bureau of Reclamation that the district would use to identify how it can further reduce water usage in its schools and on its grounds. Under the proposal, the City would provide matching in-kind funds (through staff line) in the event the grant is awarded. View Attachments Stephanie Duer and Laura Briefer briefed the Council with attachments . Comments included direct/indirect benefits, increase water efficiencies/eliminate waste, garden-wise website, long-term capital infrastructure investments, modify landscape systems, 50/50 split, total in-kind contribution by City, and Council resolution required. No concerns were raised by the Council . #8 . 8:05:17PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 15-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 8 : 10 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 17, 2015 . sc March 24, 2015 The City Council met in Work Session on Tuesday, March 24, 2015, at 2 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Lisa Adams, Erin Mendenhall, Stan Penfold, James Rogers, Luke Garrott, Charlie Luke, and Kyle LaMalfa. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Mayor' s Senior Advisor; Debra Alexander, Human Resources Director; Jodi Langford, Human Resources Program Manager; David Salazar, Human Resources Program Manager; Nick Tarbet, Council Policy Analyst; Michaela Oktay, Planning Manager; Everett Joyce, Senior Planner; Jeff Snelling, City Engineer; Paul Nielson, Appointed Senior City Attorney; Nora Shepard, Planning Director; Lehua Weaver, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Mary DelaMare-Schaefer, Community and Economic Development Deputy Director; Maureen Riley, Department of Airports Director; Marco Kunz, Assistant City Attorney; Dave Korzep, Airport Operations Superintendent; and Nicole Smedley, Assistant City Recorder. Guests in Attendance: Connie Linardakis, Citizen ' s Compensation Advisory Committee Chair. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 09 p.m. AGENDA ITEMS #1 . 2:08:59 PM RECEIVE A WRITTEN BRIEFING ABOUT A RESOLUTION THAT WOULD EXTEND THE DEADLINE FOR A PROPERTY OWNER TO MEET THE CONDITIONS SET FORTH IN ORDINANCE 18 OF 2013 PURSUANT TO PETITION NO. PLNPCM2011- 00203. The property owner requested a zoning change in 2012 for properties located at 545 and 555 West 500 North, which the Council granted with certain conditions, including completing street improvements in order to dedicate a street to the City. The applicant for those zoning amendments is requesting a 12-month extension in order to obtain financing and satisfy the conditions of the ordinance. (Petitioner - Marie Ginman) (Item G2) View Attachments Written briefing/no discussion was held. #2 . 2:09:15PM RECEIVE A BRIEFING FROM CONNIE LINARDAKIS, CHAIR OF THE CITIZEN' S COMPENSATION ADVISORY COMMITTEE TO REVIEW THE CCAC' S 2015 ANNUAL REPORT. The report includes information and recommendations pertaining to the compensation levels of the City's employees, executives, and elected officials, and is presented for consideration each year during the City's budget review process. View Attachments Connie Linardakis, Jennifer Bruno, Debra Alexander, Jodi Langford, and David Salazar briefed Council from attachments . Discussion included wage benchmarks that were above/below market; 3% merit increases for outstanding performers; pay for performance environment; not looking at local market data for Police; homeless services being unique to Salt Lake City Police/Firefighter positions; Regional survey for Police/Firefighters; fighting fires in high-rise buildings being unique to Salt Lake City; gender equality; Union' s; compensation package; communicating the value of the entire package to the City' s employees via pay stubs; and an assessment of living wage . Council requested the number of minimum wage employees employed by the City. Ms . Alexander said she would return with that information. Straw Polls : • Support of a living wage analysis next year. All Council Members were in support . • Support to explain in detail pay for performance implementation strategies in next year' s report . All Council Members were in support except Councilmember Luke who was opposed. Councilmember Luke expressed concern about quantifying performance in certain positions . Ms . Linardakis said pay for performance is not going to be in every department, only departments where goals can be set . • Support for police/fire survey to include analysis of job complexity including a discussion with Union representatives to determine criteria up front . All Council Members were in support . • Council support to revise paystubs to include transparency regarding total compensation including benefits package . All Council Members were in support . #3. 3:05:00PM RECEIVE A FOLLOW-UP BRIEFING REGARDING THE PROPOSED STANDARDS FOR GROUND MOUNTED UTILITY BOXES PURSUANT TO PETITION NO. PLNPCM2014-00193. The new standards are designed to provide reliable utility services to the community while also ensuring that the aesthetic quality of the City is preserved. The proposal would streamline the approval process for boxes located on private property, in alleys and smaller boxes in park strips. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner- Mayor Ralph Becker) (Item D2) View Attachments Nick Tarbet, Michaela Oktay, Everett Joyce, Jeff Snelling, Nora Shepard, and Paul Nielson briefed the Council with attachments . Discussion was held on changes made by the Administration (see Attachment B-Page 2) based on Council discussion/requests from a prior meeting. Discussion was held on utility box esthetics/leveling. A majority of the Council was in support of requiring utility boxes to be level within 15% . Councilmember Adams suggested requiring contact information/phone numbers on boxes and encourage ad campaigns to advise people to call and report issues/damage . Discussion was held on special exception criteria found in Section 21A. 40 . 160 (F) (2) (b) regarding submitting evidence that showed why "another location" was not practical to provide service . A majority of the Council felt the language needed to be better defined/tightened to require utility providers to show why a chosen location was the only practical option and exhibit evidence why larger boxes were necessary. Discussion was held on identifying/capturing existing facilities that may not have gone through a permit process . Mr. Snelling said his department was in the process of researching/inventorying every box located in the public right-of-way. He said the process included owner identification and condition assessment. Council Member' s comments included requiring utility owners to provide a complete infrastructure inventory, find better uses for City resources than driving around looking for utility boxes, and the potential to require all boxes not captured by a permit to go through the current permit process . A majority of the Council was in favor of the Administration' s recommended changes with the exception of the following which needed to be pulled for further discussion/review: annual inspection/inventory reporting requirements, potential clarifications to "special exceptions review standards", incentivizing smaller boxes, post-installation obligations, potential to require permit renewals/amortization (timeframe to be determined) , and notifying requirements relating to adjacent property owners when installations were proposed on private property. Councilmember Garrott said this was on the formal agenda for consideration. #4 . 4:33:03 PM RECEIVE A BRIEFING AND DISCUSS THE NEXT STEPS FOR THE 2015 PRIORITIES IT ESTABLISHED AT ITS RECENT PLANNING WORKSHOP. The priorities are: • capital improvements; • economic development; • the City's urban forest; • impact fees; funding for the goals and projects in the West Salt Lake Master Plan; and • exploring bonding options for recreation needs in the City - this would include improvements that are needed in parks, golf courses, trails, and other open spaces. View Attachments Lehua Weaver, Jennifer Bruno, Sean Murphy, Amber McClellan, Nick Tarbet, Nora Shepard, and Mary DeLaMare Schaefer briefed the Council with attachments . Comments included Council approval of how staff would divide projects, workload issues, Capital Improvement Program (CIP) projects, funding/process changes, define meaning of CIP projects/plans, West Salt Lake Master Plan implementation, economic development strategy, General Obligation Bond process/ballot, Urban Forestry priorities, impact fee issues/study, and inter-related responsibilities between Council/Administration. Discussion was held on the Urban Forestry component/priority. Councilmember Penfold said he was interested in how to restore/increase funding during the budget process (long-term mechanism) and a legislative component regarding requiring commercial plantings (potentially through ordinance) in City developments . Councilmember Mendenhall said the Council needed to convey its idea/intentions for this priority to the Administration. Additional comments included to plant more trees than were being removed, Administration wish-list, tree inventory, significantly increase requirement for landscaping/trees for commercial/residential developments, potential urban forestry commitments to open space, long-term funding, fee option/tax assessment funding, Citywide asset, potential to use impact fee/bond funding for trees, part of reinvestment in redevelopment project areas should be tree plantings, long-term commitment, maintenance/infrastructure issues, support for large canopy trees, potential for fruit trees/urban food, partnerships, educational opportunity, outdoor education, provide input on guiding policy document, create Council sub-committee to work with Administration, and increase on staff workload. Ms . Bruno said staff could send suggestion/comments to the Administration which could at least get conversations started. Councilmember Garrott asked if Council Members supported that suggestion. No objections were raised. Discussion on the Westside Master Plan included framework for general plan implementation, create new processes, rezoning issues, identify funding resources, coordinate with Administration, use Redevelopment Agency (RDA) in plan implementation, develop effective mechanism in communicating during implementation process, determine priorities, dedicate resources in a concentrated area, and systematic plan implementation. Discussion on economic development included develop strategic plan, give policy statement to Enterprise SLC, opportunity to research development trends in warehouse industry, successful neighborhood nodes/clusters, return on investment for types/sizes of industry, market analysis, best practices study, strategic plan, and potential for Council direction/input. A majority of the Council was in favor of having Enterprise SLC work with the community to prepare a report for Council with the understanding that Council would be ready to respond. (potentially July or August) . Discussion on CIP and General Obligation bonding included Council Member participation in district-wide plans (resources needed) , bond proposal driven by Administration, opportunity for Council input early in process, build community-wide coalition to ensure success, involve potential users from the beginning/community engagement strategy, intense staff workload/resources, obtain Administration' s engagement strategy, include CIP/Masterplan outlines, and provide inventory of projects to be presented to public. Discussion on staff workload included desire to be proactive rather than reactive, not to over-promise and under-deliver, lost efficiency bouncing from project-to-project, dedicate time for bond through October, Council' s base workload, impact of urgent items, existing versus new priorities, identify unnecessary items that could be removed from task list, eliminate staff analysis of some planning transmittals, potential to link/process items together, lethal force issues, prosecution of sexual assault cases, Council audit, apartment licensing/inspection program, franchise/digital divide initiative, campaign finance reform, determine allocation of staff resources, housing issues, air quality, outsource workload, add staff, and clearly define tangible outcomes . Ms . Gust-Jenson said council feedback/direction was needed on many of the items listed above . Discussion was held on prioritizing the 101 proposals identified on the Council' s priority list. Councilmember LaMalfa suggested forming sub-committees to clearly define tangible completion steps for each project; those without tangible steps would be removed from the list. He said the Chair and Vice Chair could then choose which items would be worked on and which ones would be deferred. Councilmember Luke suggested having Council Members chose ten projects from the list (after removing the top six) and then work on the three with the most votes . He said remaining items could be referred to a sub-committee for further refinement . A straw poll was taken on Councilmember Luke' s suggestion of choosing 10 items from the list (items 7 thru 101) with a majority of the Council in favor. Councilmember Garrott said additional discussions would be scheduled to discuss process/priorities . #5. 4:10:48 PM RECEIVE A BRIEFING ON PLAN SALT LAKE, A CITYWIDE MASTER PLAN DESIGNED TO CREATE HIGH LEVEL POLICIES AND VISION THAT WILL GUIDE THE COMMUNITY FOR THE NEXT 20 YEARS. View Attachments Item removed. #6. 6:08:36 PM HOLD A DISCUSSION WITH THE ADMINISTRATION THE EFFECTS OF RECENT LEGISLATION ON THE FUTURE OF GROUND TRANSPORTATION SERVICE IN SALT LAKE CITY. The briefing will include discussion on termination agreements between the City and two taxi cab service providers. View Attachments Maureen Riley, Marco Kunz, Dave Korzep, David Everett, Larry Bower, and Margaret Plane briefed the Council with a PowerPoint presentation and attachments . Comments included taxi staging area/queue, potential fee for user access, control dwell time/access on airport property, information booths, limited complaints, new State legislation/implications, on-demand service, no contracted service providers, provide Citywide service, transportation network companies regulated by State, City still allowed to regulate transportation providers accessing airport, insurance limits set by State on all ground transportation providers, potential ordinance amendment, potential recommendations from Administration, de-regulated market, May 15 statute implementation, evaluate public accessibility needs/concerns, track specific airport providers, market disruptions, be prepared to take action after evaluation period, cost/equity issues, continued need for taxi companies, and existing ADA service providers . Councilmember Garrott asked when the Administration might come to the Council with potential recommendations . Mr. Everitt said barring an emergency, they would continue to evaluate the market including impacts of the new State law and potentially come to the Council in 9- 12 months . Council Members expressed interest in having the Airport collect data on citations/trip numbers on various service providers such as Uber & Lyft, taxi companies, limousines, shuttles, etc. , provide a list of officially registered providers, offer customers various modes (text, FaceBook, etc. ) to provide feedback, ensure ADA accessibility Citywide at equal costs, and utilize "Secret Shopper" program to add a fare survey component . #7 . 6:39:21PM INTERVIEW COLLEEN KUHN PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE PUBLIC UTILITIES ADVISORY COMMITTEE. (Item H2) View Attachments Councilmember Garrott said Ms . Kuhn' s name was on the Consent Agenda for formal consideration. #8 . 6:41:48PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 15-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . (TENTATIVE) CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 58 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held March 24, 2015 . ns April 7, 2015 The City Council met in Work Session on Tuesday, April 7, 2015, at 2 : 11 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, and Stan Penfold. Absent: Councilmember Kyle LaMalfa (present electronically for Item #9) Staff in Attendance: Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Libby Stockstill, Council Constituent Liaison; Lehua Weaver, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Brian Fullmer, Council Policy Analyst; Nick Norris, Planning Manager; Chris Lee, Planner; Neil Lindberg, Council Legal Advisor; Jeff Snelling, City Engineer; Jill Love, Community and Economic Development Director; Tom Ward, Deputy Public Utilities Director; Mike Akerlow, Housing and Neighborhood Development Manager; Tammy Hunsaker, Community Development Programs Administrator; Elizabeth Buehler, Outreach Programs Administrator; Nora Shepard, Planning Director; and Cindi Mansell, City Recorder. Guests in Attendance: Siobhan Locke, Langdon Group (Engagement Consultant) & Hank Rothwell (property owner) Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 11 p.m. AGENDA ITEMS #1 . 2:15:01 PM RECEIVE A BRIEFING ON A PROPOSED INTERLOCAL COOPERATION AGREEMENT WITH SALT LAKE COUNTY TO PROVIDE ELECTION SERVICES FOR THE 2015 MUNICIPAL ELECTION. The elections will include a combination of vote center locations (4) and vote-by-mail ballots. View Attachments Cindi Mansell briefed the Council from attachments . She outlined the two available election methods (Vote by Mail Election or Consolidated Polls Election) and requested the Council clarify their previous selection. Discussion followed regarding voting methods, costs, geographical considerations, logistics, poll workers and polling locations (versus vote centers) , increase voter turnout and participation, absentee versus vote by mail ballots, various marketing and outreach efforts to inform constituents of the voting method, comparable Move to Amend vote by mail election process and statistics, concept of mailing reminder or information postcards or notices (possibly one before the election and one during the voting period) , etc. The Council requested an outreach briefing when Ms . Mansell returned prior to the primary election for Council approval of poll workers and vote center locations . #2 . 6:01:20 PM RECEIVE A BRIEFING ON PLAN SALT LAKE, A CITYWIDE MASTER PLAN DESIGNED TO CREATE HIGH LEVEL POLICIES AND VISION THAT WILL GUIDE THE COMMUNITY FOR THE NEXT 20 YEARS. View Attachments Nick Norris, Sean Murphy, and Nora Shepard briefed the Council from attachments . Mr. Norris reviewed the Plan intent and said it was purposefully a high-level visioning document that did not include much detail . He said the effort was intended to provide broad direction on key areas, guiding principles, and identification of implementation tools . Ms . Shepard said the Council indicated the need to include digital equity and Staff also considered statements relative to the importance of education and anything else the Council wanted to include in the document . Councilmember Adams expressed concern about construction design and the building design environment . She requested a list or specific examples of implementation tools . Additional comments were business districts/nodes and need for naming consistency or distinction; elaboration on how to connect nodes to each other and how to connect residents to nodes; consideration of creating a specific package in the context of economic development; support of housing proposed clarification to increase diversity of choices and availability at all income levels; support of the Plan process; clarification or addition relative to the economy target and job creation; and ability for the plan to be changed/adapted/updated according to the times or current scenario. The Council commended Staff on the process, pictures, and end result, stating it appeared a great platform for a broad vision. Mr. Murphy said Staff would combine the suggestions and formulate straw poll votes; there was no policy direction at this time . #3. 3:47:45 PM HOLD A DISCUSSION ON: (a) CITYWIDE ALLEY CLOSURE POLICY AND (b) ALLEY CLOSURE ITEM. a) Discuss the City's approach to alley vacations - which occur when City-owned, public alleyways are sold to private property owners. Discussion will center on how the Council wants to approach alley vacations going forward. View Attachments Brian Fullmer and Sean Murphy briefed the Council from attachments . Mr. Fullmer outlined the current policy and criteria to be met for alley closures . He inquired if the Council was in favor of continuing with the current policy or if there were changes to be discussed. Councilmember Penfold said he was not necessarily opposed to alley closures, but expressed concern the current policy offered a property independent consideration and not an entire/whole area investigation in context of a neighborhood or larger plan component . Discussion followed regarding vague definition of criteria; alternative ideas to save historic homes; build additional housing units; improve alleys; plant gardens; install gates; offer a community based section within an alley; need for alley inventory locations; usability/potential for future usability; existing alleys in bad shape; lack of funding to maintain alleys; retaining access; great deal of work/improvements to be made; transit or alley use, etc. Councilmember Mendenhall suggested creating an "adopt-an-alley" cooperation. Mr. Murphy said he saw models where blighted properties were condemned by the City and then a small amount of funding was made available to applicants who were willing to invest sweat equity to create pocket parks and perhaps this model could be utilized in a similar manner for alleys . Ms . Bruno indicated Staff would work with Administration on these issues and return. The Council conducted a 5-1 straw poll indicating interest in potential ordinance changes. (Councilmember Adams opposed/Councilmember LaMalfa excused) The Council conducted a unanimous straw poll relative to review of the list of current criteria for alley closures; to include larger context items such as bike and pedestrian network consideration; alternative use by cyclists if alley was close to a busy street; urban walking path; potential Accessory Dwelling Unit or residential access or infill; parking in alley access (if available) ; consideration of available City budget for installation of improvements and maintenance; evaluation for other funding tools, such as Special Assessment Areas to fund improvements; and consideration relative to legal non-conforming areas where people have built buildings into the alley and whether there was a way not to disrupt or affect current property owners . a) 4:04:01 PM receive a briefing about a proposal to close and vacate a portion of a City-owned alley adjacent to 762 S. Post Street pursuant to Petition No. PLNPCM2014-00141 . The proposal would create better access to Fire Station No. 6 (948 West 800 South) for fire vehicles to maneuver safely and easily. (Petitioner - Salt Lake City Property Management) (Item H1) View Attachments Brian Fullmer, Nick Norris, and Chris Lee briefed the Council from attachments . Mr. Lee explained this alley was adjacent to Fire Station property and the purpose was to combine parcels, alleyway, and parcel to the north into one larger parcel to service Fire Station activities and function. He said this would also eliminate one home on the parcel and clarified the City would contribute to the housing mitigation fund. Discussion followed regarding setbacks and the potential to require landscaping or buffering on the north border of the new property line . The Council conducted a unanimous straw poll which indicated interest in requiring mitigation along the north property line such as landscaping/buffer/community use. #4 . 4:15:01PM RECEIVE A BRIEFING ON A ZONING PROPOSAL THAT WOULD CLOSE TO THE PUBLIC A 5,500 SQUARE FOOT PORTION OF CITY-OWNED STREET AT THE INTERSECTION OF COMMERCIAL WAY (1160 SOUTH) AND MERIDIAN PARK ROAD (4230 WEST) PURSUANT TO PETITION NOS. PLNUB2014-00469 AND PLNPCM2014-00470 . View Attachments The right-of-way would be sold to the owners of the abutting property at fair market value. The right- of-way was originally designed to provide multiple lots sufficient space for maneuvering vehicles, but the subdivision configuration has since changed and the extra street frontage is no longer needed. The closure would not affect traffic or accessibility. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioners - G&H Investments, LLC and Gloria B Rothwell) (Item H2) Nick Norris and Brian Fullmer briefed the Council from attachments . Mr. Norris said the subdivision configuration had changed and the extra street frontage was no longer needed. He said this closure would not affect traffic or accessibility. Hank Rothwell, representing property owners, addressed the proposal . #5. 4:38:20PM RECEIVE A BRIEFING BY THE ADMINISTRATION ABOUT HOW IMPLEMENTATION OF BID REQUIREMENTS HAS AFFECTED PROJECT BIDS FOR ALL CITY DEPARTMENTS IN 2014 . Adopted in 2012, the bid ordinance incentivizes companies to provide insurance for their employees, as well as other requirements. View Attachments Lehua Weaver, Neil Lindberg, Jill Love, Jeff Snelling, and Tom Ward briefed the Council with attachments . Mr. Lindberg provided background and said the ordinance appeared to be working and did not appear detrimental in obtaining bids . Mr. Snelling reported on day-to- day application of the ordinance and said there had not been a large sway in bid responses or increased costs . Inquiry was raised as to whether the health care requirement was still necessary, following the implementation of the Affordable Care Act . Ms . Weaver said staff could investigation that question. Councilmember Luke inquired whether a contractor could sub out work to a nonqualified contractor. Mr. Snelling explained the system was an honor system that was self policing; however, the contractor would have to certify compliance which included the subcontractor. Discussion followed regarding verification methods or an annual sample of compliance . Mr. Snelling suggested the group that was involved during the establishment/incorporation of this bid/procurement process get back together to consider this option and any hurdles involved. Jill Love expressed concern that these types of stringent stipulations/extra steps put up constant roadblocks for economic development in the City. She requested the Council weigh values and consider balances in making ordinances more user-friendly to reduce hurdles for doing business . The Council conducted a unanimous straw poll indicating interest in discussing/receiving information from the original group relative to a verification method of the self-certification process when Staff returns after the July 1, 2015 reporting deadline. #6. 2:33:26 PM RECEIVE A FOLLOW-UP BRIEFING AND DISCUSS THE NEXT STEPS FOR THE 2015 PRIORITIES IT ESTABLISHED AT ITS RECENT PLANNING WORKSHOP. The priorities are: View Attachments • capital improvements; • economic development; • the City's urban forest; • impact fees; • funding for the goals and projects in the West Salt Lake Master Plan; and • Exploring bonding options for recreation needs in the City - this would include improvements that are needed in parks, golf courses, trails, and other open spaces. Lehua Weaver, David Everitt, Sean Murphy, Libby Stockstill, and Siobhan Locke briefed the Council from attachments . Ms . Weaver explained the Council would be finishing up discussion on priority work plans and Council Staff workloads . She addressed the idea of a large recreation bond and said the project was delivered to Administration to discuss what a bond would include and for handling of the engagement process . She said they hired an outside consultant and were considering options and appointment to a steering committee . Mr. Everitt said staff was moving quickly and wanted to ensure they were meeting Council needs relative to direction, process, or content specific to projects . He said discussion related to "initiative" included broad ongoing maintenance and funding and not just the capital side . Ms . Locke addressed the framework of public engagement for this process . She said due to the tight timeline, the Langdon Group considered engaging the public responsibly and thoroughly. She said methodology was based on existing plans (Plan Salt Lake, Master Plans) . She said with the City' s focus on Civic Engagement, staff had already heard a great deal from constituents as to values . Ms . Locke discussed specifics relative to stakeholders, interest groups, events, and outcomes . She outlined a potential vision statement : Salt Lake City is Urban City that values connection to nature and outdoor recreation. She said there were three components to frame the discussion, including: reprogram/grow open space; creating connections; and enhance environment and efficiency. Mr. Everitt clarified there was a large steering committee as well as a group of public engagement experts with vast real-world/City experience . It was requested the Council provide any additional names to Ms . Locke; Nichol Bourdeaux, Mayor' s Deputy Chief of Staff; or Ms . Weaver. Ms . Weaver said discussion and updated work plans had been completed for Urban Forestry, Impact Fees, and Economic Development Strategy; unless the Council had additional feedback. 2:56:15PM Mr. Murphy addressed campaign finance reform options and the ability to set restrictions in this arena. He said in addition to consulting with the Attorney' s Office, Council Staff began looking into other suggestions such as conducting various studies to measure the impact of limits . He said Staff reached out to The Utah Elections Commission as well as the Campaign Legal Center; recommendation was to contact Paul Ryan, a legal expert on campaign limits for municipal elections . Mr. Murphy raised several policy questions for Council, including questions for a consultant or expert, and potential strategy. Concern was expressed as to the opportunity to truly validate limitation numbers . Discussion followed regarding existing candidate limitations, free speech limits, potential expenditure cap, volunteers versus funding, cost of scope determining whether or not there would be a bid requirement, cost concerns/issues, no history or significant problems, bringing in an expert consultant, level/limit of personal funding, and the public perception of system integrity. There was apparent Council approval of the initial strategy concept as well as inviting the consultant to be present on April 28, 2015 to discuss policy or research issues with the Council . Ms . Weaver said the body of work would return to the Council to make decisions based upon the information provided. 3:17:06 PM Mr. Murphy discussed Capital Improvement Program (CIP) process, funding, and areas of Staff work. Ms . Weaver said there should be discussion about how to set aside a certain percentage of the CIP budget for District-special allocations . Discussion followed regarding the need for public process, enabling public access to information (i .e . street conditions) , transparency, fairness, ability to prioritize and enact differing flavors through the individual districts, etc. Ms . Weaver suggested Staff return with phase 2/in- depth questions to better coordinate with Administrative Staff who could advise relative to individual components . 3:32:50 PM Ms . Weaver addressed Staff workload and the desire to outline a successful plan to move ahead encompassing priorities work, base work, and other projects . She said Staff was proposing (in order to better define the long list the Council had seen) to divide up into active and inactive project lists . She clarified Staff would need help from the Council getting to a comfortable number relative to that list. She said there were 77 projects to divide into active and inactive; and discussed the difficulty in having so many projects on the list. Discussion followed regarding methods to remove items from the list; annual retreat prioritization; option of zero-based budgeting or reset each year; not setting goals (being too general or vague) ; how did Staff know when a topic was complete; meeting needs; and additional clarity to assist Staff. Ms . Weaver said Staff wanted to ensure respect to individual Councilmember interests yet retain the ability to work on new items or grouping items of multiple Council Member interest . She requested Council agreement as to the 13-item active list as outlined. The Council requested continued discussion of how to scope out the number and type of active projects . They discussed the concept of items of combined interest actually facilitating the removal of other items from the listings . #7 . 5:57:27PM INTERVIEW CENCIRA TE'O PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SORENSON MULTICULTURAL CENTER ADVISORY BOARD. (ITEM H3) Councilmember Garrott said Ms . Te' o' s name was on the Consent Agenda for formal consideration. #8 . 5:59:25 PM INTERVIEW THEODORE (TED) BOYER PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE PUBLIC UTILITIES ADVISORY COMMITTEE. (ITEM H4) Councilmember Garrott said Mr. Boyer' s name was on the Consent Agenda for formal consideration. #9. 5:05:28 PM RECEIVE A BRIEFING REGARDING THE MAYOR' S FUNDING RECOMMENDATIONS AND AN APPROPRIATION RESOLUTION ADOPTING THE FIVE YEAR CONSOLIDATED PLAN AND THE ONE-YEAR ANNUAL ACTION PLAN FOR 2015-2016, WHICH ALLOCATES HOUSING AND URBAN DEVELOPMENT (HUD) FUNDS TO PROJECTS THAT BENEFIT THE RESIDENTS OF SALT LAKE CITY. View Attachments The plan includes Community Development Block Grant (CDBG) funding, HOME Investment Partnership Program funding, Emergency Solutions Grant (ESG) funding, Housing Opportunities for Persons with AIDS (HOPWA) funding, for Fiscal Year 2015-16 and approving an Interlocal Cooperation Agreement between Salt Lake City and the U. S. Department of Housing and Urban Development (HUD) . Councilmember LaMalfa was available electronically for this agenda item. Mike Akerlow, Sean Murphy, Tammy Hunsaker, and Liz Buehler briefed the Council from attachments . Mr. Akerlow said Staff made improvements on the Grant Logs in effort to be effective . Mr. Murphy suggested inclusion of a quick reference as to how (historically) effectively those funds were spent. The Council suggested including impact to clients/accomplishments for each year. Mr. Murphy said the Council would review CDBG - Public Services; Emergency Shelter Grants; and Housing Opportunities for Persons with AIDS . Councilmember Penfold said there were a couple of large projects that were not funded and asked Staff to work with them applicants to find an alternative grant . Discussion included options for alternative funding (General Fund) for Percent for Arts (versus CDBG) , HUD grant funds and the grant amount percentage/cap, and method for aligning applicants through either the CDBG or CIP funds (or both) . Ms . Buehler outlined three categories of emergency shelter grants . She explained Part 1 was limited to shelters and outreach yet allowing traditional funding limits with the remaining being allocated to housing programs . Inquiry was raised relative to unspent dollars, with Ms . Buehler stating they rolled over to the following fiscal year. Inquiry was raised relative to housing vouchers and how they are distributed throughout the County. Ms . Buehler explained there was no physical map but the information was available due to required environmental reviews and could be provided to the Council . She said this housing was spread throughout Salt Lake County and involved placement within affordable rental units for individuals and families . Councilmember LaMalfa inquired as to qualitative assessment relative to low income housing locations not being in the same place or in areas where families could be at risk/susceptible . Ms . Hunsaker discussed housing opportunities for persons living with aids and supportive services . She noted changes to the program and applicants, and stated this group had particularly difficult administrative requirements . She said HUD was pushing to utilize this funding more effectively, including strategic planning and coordinating both prioritizing vouchers as well as tracking supportive services, medical care, etc. She said the Utah Aids Foundation could use an additional $5, 000 and that could come out of cost overrun and program cap administration would require adjustment. There appeared to be Council consensus to include the additional $5, 000 as recommended by Staff. Mr. Akerlow addressed CDBG - Public Services categories of homelessness, early childhood education, job training, health, and transportation. He said there were over 30 additional requests submitted this year and $1, 000, 000 in additional funding requests . Discussion followed regarding shifts or changes in the recommended amounts . Councilmember Mendenhall suggested cutting $20, 000 elsewhere and allocating $10, 000 each to Utah Health and Helping Hands . Councilmember Luke said he wanted to fund the Legal Aid Society. Mr. Akerlow said unfortunately, this group did not meet any of the five objectives for Public Services funding. The Council discussed 15% cap amount, and determined to flag various items for additional information, those to try to find funds, or categories to borrow/shift from. Councilmember LaMalfa recommended funding for Boys and Girls/Club Tec and Spyhop Productions . Councilmember Mendenhall suggested flagging Utahns against Hunger as a potential funding source to roll into a more needed area. Councilmember Luke requested flagging the Refuge Immigrants Center job training request for $62, 667; he suggested discussion with this group to see if a lower funded amount would suffice yet still have a meaningful impact. Councilmember Adams requested flagging the Community Health Centers under Health and Public Services to determine whether funding could be appropriated (specifically for prenatal care or children) . Staff indicated they would return with renovations or information based on Council input . #10 . 2:11:24PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for announcements . View Announcements #11 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #12 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 45 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 7, 2015 . clm April 14, 2015 The City Council met in Work Session on Tuesday, April 14, 2015, at 5 : 18 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Kyle LaMalfa, and Stan Penfold. Absent: Councilmember Charlie Luke . Staff in Attendance: Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Libby Stockstill, Council Constituent Liaison; Lehua Weaver, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Mike Akerlow, Housing and Neighborhood Development Manager; Tammy Hunsaker, Community Development Programs Administrator; Elizabeth Buehler, Outreach Programs Administrator; Nora Shepard, Planning Director; Brian Roberts, Senior City Attorney; John Vuyk, Budget Manager; Lynn Pace, Mayor' s Senior Advisor; Robin Hutcheson, Transportation Director; Todd Reese, Parks and Public Lands Program Director; Lewis Kogan, Open Space Lands Program Manager; and Cindi Mansell, City Recorder. Guests in Attendance: Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 5 : 18 p.m. AGENDA ITEMS #1 . 5:18:45PM RECEIVE A WRITTEN BRIEFING ON THE 2014 COUNTY HAZARD MITIGATION PLAN, WHICH WILL REPLACE THE WASATCH FRONT REGION NATURAL HAZARDS PRE-DISASTER MITIGATION PLAN. The new plan identifies the region's natural hazards, risks and vulnerabilities and provides strategies, goals and objectives to mitigate those risks. By adopting the plan, Salt Lake City will qualify for some FEMA disaster funds and the National Flood Insurance Program. View Attachments Councilmember Adams said she thought better verbiage was needed regarding language contained in the document indicating the property was still owned by the Church of Jesus Christ of Latter-Day Saints . She suggested changing the word "still" to something like "while" or "as this is the home of..." . #2 . 5:19:30 PM RECEIVE A BUDGET PRESENTATION FROM THE ADMINISTRATION, INCLUDING A REPORT ON REVENUES FOR THE CURRENT FISCAL YEAR AND A PREVIEW OF REVENUES AND THE OVERALL BUDGET FOR FISCAL YEAR 2015-16. View Attachments Gina Chamness and John Vuyk briefed the Council from attachments . Comments included revenue funding sources, sales tax revenue increase, declining traffic citation revenue, balance budget with one-time revenue, pension changes, health insurance issues, years-of-service increase, ongoing recession impacts, fleet replacement/inventory issues, budget amendment increases, debt-service payment increase, Information Management Services (IMS) technology issues/challenges, reporting system changes, internal services funds, credit rating status, grant fund positions, inflationary price increases, Regional Athletic Complex coming online, Redevelopment Agency (RDA) property tax funding/increment issues, tax-based growth/documentation, personal property depreciation, department reduction strategy, communication barriers with residents, energy management, fair compensation for employees, incorporate Council input such as Urban Forestry and Capital Improvement Program (CIP) , and maximize revenue transfer to CIP fund. Councilmember Penfold said he wanted the Administration to analyze flexible revenue streams (some punitive) such as parking, traffic enforcement, etc. and shift them to less critical funding areas rather than relying on them to balance the budget . Ms . Chamness said there was a legislative intent regarding that issue which the Administration had been working on and would come back to the Council with an update . Discussion was held on impacts to the City' s credit rating and bonding capacity (including enterprise funds) . Ms . Chamness said she needed to confirm information with Airport/Public Utilities and would come back to the Council . Councilmember LaMalfa requested further details on the City' s bonding capacity/debt service . Discussion was held on tracking/documenting new tax-based growth. Councilmember Penfold asked if new growth in areas not located in RDA project areas could be tracked the same way as RDAs . Ms . Chamness said she had a meeting with the County on Wednesday and would ask that question. Councilmember LaMalfa said similar issues existed with tracking potential impacts to personal property depreciation. Ms . Chamness said that would be included in the budget proposal . She said the Mayor' s budget presentation would occur in three weeks . Councilmember LaMalfa requested information about potential changes to the parking program as it related to revenue generation. #3. 5:47:46PM RECEIVE A BRIEFING ON CURRENT POLICIES AND DISCUSS POSSIBLE CHANGES RELATED TO CONSTITUENT NEWSLETTERS AND COUNCIL MEMBER DINING EXPENSES WHEN ATTENDING OFFICIAL EVENTS. View Attachments Item removed. #4 . 5:48:10 PM HOLD A DISCUSSION ON WHETHER TO SUPPORT SALT LAKE COUNTY MOVING AHEAD WITH A NOVEMBER BALLOT ITEM PLACING LANGUAGE ON MUNICIPAL ELECTION BALLOTS IN NOVEMBER CALLING FOR SALT LAKE COUNTY TO ENACT A COUNTY-WIDE SALES TAX INCREASE FOR TRANSPORTATION OPERATIONS AND PROJECTS THROUGHOUT THE COUNTY. The Utah Legislature passed a bill this year authorizing counties to impose a general sales tax of .25 percent to fund transportation. The bill would allocate the increase in the following ways: . 10 percent to cities and towns; . 10 percent to transit districts such as the Utah Transit Authority; and . 05 percent to counties. Salt Lake County voters would have to approve the increase. Russell Weeks, Robin Hutchison, and Lynn Pace briefed the Council with attachments . Comments included preliminary estimates on how much revenue would come to the City, League of Cities/Towns draft resolution, campaign/issues to educate general public, local community needs, active transportation/transit component, consistency with City goals including Council philosophy statements, create quality list of efforts/projects which would go through an open/transparent public process, determine appropriate time to pursue election, determine amount of time needed to prepare an effective information campaign to engage voters, define responsibility for campaign implementation/management, legal restrictions (no for or against promotion) regarding ballot initiatives, global transportation effort, advocacy would come from Transportation Coalition group, creating a competing interest if general obligation bond was added to ballot, timing issues, and lack of City contribution to Transportation Coalition. Straw Poll: To express Council support through a letter/resolution to the County Council that the City wanted to move forward with the ballot initiative this November and join the Transportation Coalition' s campaign including making a financial contribution. All Council Members present were in support, except Councilmember LaMalfa, who was opposed. Mr. Pace said he would come back to the Council after he received the League' s draft resolution. Councilmember Garrott asked if the Mayor supported this position. Mr. Everitt indicated/gestured yes . Discussion was held on preparing a letter/resolution no later than April 28, 2015 . Councilmember Garrott said he saw Council support for the Chair and Vice Chair to approve the final letter. #5. 6:51:46 PM RECEIVE A BRIEFING ON PROPOSED CHANGES TO THE CITY' S CITY-OWNED PROPERTY REGULATIONS, SPECIFICALLY RELATING TO PARKS AND PUBLIC LANDS. Under the proposal, existing park rules would be applied to all lands managed by, maintained by or under the jurisdiction of the Parks and Public Lands division. The proposal would also direct that funds from the sale of surplus property be deposited into the respective open space fund or enterprise fund. View Attachments Lehua Weaver, Todd Reese, and Lewis Kogan briefed the Council with attachments . Ms . Weaver explained there were several housekeeping items and one larger policy discussion. Discussion and review of the housekeeping items followed. Mr. Reese said one item that brought this topic forward was the discovery that many of the open space properties did not technically have governing rules . Mr. Lewis said the larger item would provide names and rules to 75% of the properties that did not have those listed in ordinance . He said clarification was also added relative to the disposition process for open space lands . Discussion followed regarding property surplus and disposition of proceeds . Councilmember Penfold expressed concern that golf course land could automatically roll into open space . Clarification was offered that whatever asset fund had the property received funds from sale . Further discussion followed regarding trails and whether they were parks or wild lands . Mr. Lewis said trails were treated in different ways; parks and public lands primarily managed those within parks and public lands inventory. Ms . Weaver said the proposal would include updates to the inventory, adding trails, and assign naming associated with parcel numbers . Inquiry was raised relative to the S- Line Trail . Mr. Reese said the challenge was when ownership became convoluted. Discussion followed regarding how to make the distinction between property owned inventory or property associated with trail access . The Council discussed slacklines, hammocks, and barbecues with open space and public parks . Comments included risk management, safety, possibility to designate specific areas or locations, slacklining being considered a new form of recreation, not allowing fires of any type, not completely disallowing these items from all areas, and concern with the change to parcel identification number instead of the former legal description. Mr. Reese said Staff would be happy to return with creative ideas relative to guidelines, rules, and identification of site options . He clarified the ordinance does consider allow charcoal in the barbecues . Councilmember LaMalfa expressed concern relative to a parcel not included along the 9-Line . Mr. Lewis responded that was considered un- parceled land and had never been identified by Salt Lake County; some of these parcels do exist along former railroad lands . Inquiry was raised as to the legal description for Jordan Park and whether it included the recently acquired two homes . Mr. Lewis said they could be included. Discussion followed regarding naming and process for renaming. Mr. Graham explained there was a specific code reference relative to this process . Mr. Lewis addressed the public input and process involved in the naming of those properties that had never had formal naming or affirming the commonly known name and just updating City Code . There appeared to be Council consensus to advance this item with changes or creative additions relative to slackline and hammock language . Ms . Weaver said she also noted the request for changes relating to open space sales based on clarification as to which fund was replenished, S-Line, two houses adjacent to Jordan Park, and the un-parceled parcel along the 9-line . #6. 7:31:26 PM RECEIVE A BRIEFING ABOUT THE MAYOR' S FUNDING RECOMMENDATIONS AND AN APPROPRIATION RESOLUTION ADOPTING THE FIVE-YEAR CONSOLIDATED PLAN AND THE ONE-YEAR ANNUAL ACTION PLAN FOR 2015-2016, WHICH ALLOCATES HOUSING AND URBAN DEVELOPMENT (HUD) FUNDS TO PROJECTS THAT BENEFIT THE RESIDENTS OF SALT LAKE CITY. The plan includes Community Development Block Grant (CDBG) funding, HOME Investment Partnership Program funding, Emergency Solutions Grant (ESG) funding, Housing Opportunities for Persons with AIDS (HOPWA) funding, for Fiscal Year 2015-16 and approving an Interlocal Cooperation Agreement between Salt Lake City and the U. S. Department of Housing and Urban Development (HUD) . View Attachments Jennifer Bruno, Sean Murphy, Mike Akerlow, Tammy Hunsaker, Todd Reese, and David Everitt briefed the Council with attachments . Mr. Murphy provided information on progress made during the previous meeting including ESG and HOPWA. He said the Public Services category was already $99, 000 over the limit with capital and building improvements still to be discussed. Councilmember Adams said two housing units identified in the attachments were not located in her district. Councilmember LaMalfa requested clarification about the Council' s ability to add items to the list. Mr. Akerlow explained the various step involved in the process . Ms . Bruno said other considerations for adding items included having new projects conform to submitted categories/plans (federal limitations) and avoid going outside the process including citizen board review, etc. Discussion was held on the following categories . ADMINISTRATION 7:43:10 PM Councilmember LaMalfa asked if community relation support was provided equally across the City (liaisons) or did CDBG areas receive extra support. Mr. Everett said liaisons attended other meetings besides community council meetings . CONTINGENCY 7:45:25 PM Discussion was held on fund balance and re-capturing money from projects that either cost less than anticipated or were not started. Mr. Akerlow said they normally maintained a $300, 000 balance and used budget amendments to handle re-captured revenue . PUBLIC SERVICES: HOMELESSNESS/HOMELESS PREVENTION 7:47:49PM Mr. Murphy said Public Services had a 15% cap ($483, 523) on total spending. He said during the Council' s prior discussion, the fund was $99, 000 over the allowed limit. He said due to a miscalculation made earlier in the day, the overage was closer to $211, 000 . Councilmember Garrott said based on that information, he wanted to move on to other items and asked Mr. Murphy to zero out the category. He said the Council would address Public Services at a future date or later in the evening. He said Councilmember Mendenhall submitted a net neutral proposal which the Council could consider when the issue was readdressed. NEIGHBORHOOD IMPROVEMENTS, CAPITAL IMPROVEMENTS, AND ECONOMIC DEVELOPMENT HOUSING 7:59:58PM Councilmember LaMalfa asked about geographical limits of Community Development Corporation of Utah. Mr. Akerlow said they could operate anywhere in the City including non-CDBG areas . He said NeighborWorks Salt Lake was a chartered organization that was restricted to the City' s West side . Councilmember LaMalfa expressed interest in exploring ways to spread housing to other high opportunity areas and focus on mixed- income projects rather than sole income targeted projects . He suggested that the Council set a preference expressing desire for mixed-income projects as a direction for next year. He said he thought that would go a long way toward allowing people of low income to live in areas of high opportunity. Councilmember Garrott said the Council would bracket Councilmember LaMalfa' s policy question and address it later in the evening. Mr. Akerlow said under the City' s Housing Rehabilitation and First Time Homebuyer program approximately 20 homes were done Citywide each year. Councilmember Rogers asked if homeowners were allowed to obtain a second-mortgage with this program. Mr. Akerlow said he did not think so but would double check and get back to the Council . HEALTH 8:12:54PM Discussion on this category included the potential to move some applicants to CIP process instead of CDBG, Parks Department priorities, Loma Lane Park project utilized both CIP/CDBG, more explanation needed on why Jordan Park needed two playgrounds, public outreach/input needed on potential park improvements, limited number of playgrounds eligible for CDBG funding, Parks adhered to 15-year replacement/upgrade cycle, Jordan Park gateway proposal was staff driven, housing demolition/mitigation, finish Rose Park plan, and potential to merge projects . Councilmember Penfold asked the Administration to determine if impact fees could be utilized to fund park acquisition and/or improvements . Mr. Akerlow said park development/acquisition was impact fee eligible but amounts requested for all projects did not contain an impact fee component. Councilmember Penfold said since the Council needed to identify additional funding, he suggested flagging the category for additional discussion. No objections were raised. TRANSPORTATION 8:28:26 PM Discussion on this category included capturing projects through some other process, standing water/lack of stormdrains, potential to involve Public Utilities in funding, potential policy discussion regarding stormwater and defining "gutters", potential to incorporate gutter repairs in stormwater utility program, feedback request on complimenting CIP projects with CDBG funding, feedback request on status on ADA ramp completion, no curb/gutter along of 1000 West, street deterioration, potential to sell Learned Avenue for housing development, safety concerns relating to Item 6, transportation funding match, complete streets, street width limitations, right-of- way issues, signal improvements, land acquisition, and east-west connectivity. The Council requested feedback on ADA ramp completion and complimenting CIP projects with CDBG funding. Councilmember Garrott asked Mr. Bruno to make a note to schedule a policy discussion regarding the potential to shift gutter repairs to the stormwater utility program. The Council wanted to flag Item 6 for additional funding sources (matching funds/contributions) including clarification on what the funding would accomplish. ECONOMIC DEVELOPMENT 8:46:23 PM Discussion included not being an eligible category in the past, focus development funds to concentrated poverty areas, leverage commercial components with street improvements, explore other potential improvements, explore funding limits, code violations/vacant buildings, forgivable loans, grant application/review process, design guidelines, job creation, income limitations, ability to constrain NeighborWorks grant to specific locations, and request for additional information on Alliance House . The Council was supportive of focusing funding to specific areas such as Poplar Grove . Councilmember Adams proposed shifting $15, 000 to Alliance House . Councilmember Penfold requested specific information on Alliance House before proceeding. PUBLIC SERVICES BUILDING IMPROVEMENTS SECTION: HOUSING 8:54:07PM Discussion included withdrawal of Helping Hands application and encouraging Road Home to acquire housing Citywide in future applications . Councilmember Penfold suggested moving forward with all items in the category except Alliance House which needed to be flagged for follow-up. Councilmember LaMalfa requested a legislative intent for Road Home to seek funding to acquire homes for similar services in all parts of the City. EDUCATION 8:56:53 PM No comments/objections . HEALTH 8:57:20 PM Councilmember Garrott said he wanted to flag this category. ECONOMIC DEVELOPMENT 8:57:57PM No comments/objections . DOES NOT MEET PRIORITY 8:58:14PM No objections . Ms . Hunsaker said next year' s process would contain additional information. Ms . Bruno said HUD had strict requirements which meant the Council needed to adopt CDBG applications no later than April 28' 2015 . Mr. Akerlow said the Consolidated Plan also needed to be adopted. Councilmember Penfold suggested only coming back with flagged items for the next meeting. HOME 9:01:27PM Councilmember LaMalfa said he wanted to find money for the mixed- income project shown in Item 3 . He said funding could potentially come from Item 2 . Councilmember Garrott said this involved a larger policy direction which needed further discussion. Discussion was held on a policy shift from locating low-income people in known low-income areas to locating them in areas of high opportunity. Comments included creating mixed-income communities (Poplar Grove) , Citywide, create successful business nodes, encourage people to acquire homes in high opportunity areas, help residents be successful, more disposable income, concentrated poverty, ensure residents have a variety of opportunities, build affordable housing Citywide (utilize City-owned property) , developer requirements, impact on CDBG allocations, evidence needed from housing experts, illegal activity/development restrictions, provide mixed-income housing Citywide, informed policy discussion/public participation, resources needed for economic development/job creation, how to shift/change low- index areas to high index areas, federal formulas, consider different perspectives, avoid cost burdening residents, freedom of choice, and preserving versus creating new housing. Councilmember Penfold said the Council was talking about an entire policy shift about how the City funded/built low-income housing in Salt Lake City and was not prepared to have that policy discussion. Councilmember Garrott said a follow-up briefing would be scheduled for May 5, 2015 . He said research was needed on the concept of higher incomes needed in order to make business nodes work. Ms . Bruno expressed concerns about staff being able to prepare adequately for a comprehensive discussion. Councilmember Mendenhall said the Administration probably already had a lot of information. Mr. Akerlow said they would continue to work with the applicant in Item 3 regarding their subsidy request which was not currently allowed. Discussion was held on merging Items 2 and 3 . Councilmember Garrott said that needed to be flagged for further discussion. Councilmember Garrott said the Council would revisit flagged items at the next briefing (April 28th) and invited Council Members to make other proposals providing they identified a balancing funding source . He asked how much time staff estimated was needed to finalize CDBG. Mr. Murphy said he needed to review the number of flagged items and consider deliberations with Public Services . He invited Council Members to contact him with suggestions/changes . #7 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments No discussion or announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #9. 6:10:26 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (b) STRATEGY SESSION TO DISCUSS COLLECTIVE BARGAINING. (CLOSED SESSION HELD IN ROOM 326) Councilmember Penfold moved and Councilmember Rogers seconded to enter into Closed Session for a strategy session to discuss collective bargaining, Utah Code §52-4-205 (1) (b) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Rogers, Adams, and Garrott voted aye . Councilmember Luke was absent . See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Adams, and Penfold. Absent: Councilmember Luke . Others in Attendance: Margaret Plane, Jennifer Bruno, David Everitt, Brian Roberts, Rusty Vetter, Gina Chamness, John Vuyk, Russell Weeks, and Cindi Mansell . The Closed Session adjourned at 6 : 26 p.m. The meeting adjourned at 9 : 20 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 14, 2015 . clm April 28, 2015 The City Council met in Work Session on Tuesday, April 28, 2015, at 1 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Lisa Adams, Erin Mendenhall, Stan Penfold, James Rogers, Luke Garrott, Charlie Luke, and Kyle LaMalfa. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Nichol Bourdeaux, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Senior Policy Analyst; Lynn Pace, Mayor' s Senior Advisor; Sean Murphy, Public Policy Analyst; Nick Tarbet, Council Policy Analyst; Lehua Weaver, Council Policy Analyst; Jill Love, Community and Economic Development Director; Mike Akerlow, Housing and Neighborhood Development Director; Tammy Hunsaker, Housing and Neighborhood Development Community Development Program Administrator; Amber McClellan, Council Policy Analyst; Libby Stocksill, Council Constituent Liaison; John Spears, Library Executive Director; Jace Bunting, Library Manager of Finance; Emilie Charles, Library Board Chair; Jeff Niermeyer, Public Utilities Director; Tom Ward, Public Utilities Deputy Director; Jim Lewis, Public Utilities Finance Administrator; David Koltz, Public Utilities Engineer; Nick Norris, Planning Manager; Wayne Mills, Senior Planner; and Nicole Smedley, Assistant City Recorder. Guests in Attendance: Paul S . Ryan, Campaign Legal Center. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 00 p.m. AGENDA ITEMS #1 . RECEIVE A WRITTEN BRIEFING ABOUT PROPOSED CHANGES TO THE CONSOLIDATED FEE SCHEDULE, TO CODIFY FEES FOR RESIDENTIAL TRANSIT PASS (HIVE PASS) . This ordinance is a housekeeping item and codifies fees for the continuation of the HIVE transit pass program as approved by the Council in Budget Amendment #3 of Fiscal Year 2014- 15. (Item H2) View Attachments Written briefing/no discussion was held. #2 . RECEIVE A BRIEFING FROM PAUL S. RYAN OF THE CAMPAIGN LEGAL CENTER ABOUT CAMPAIGN FINANCE REFORM. As part of the presentation, the Council may discuss the pros and cons of enacting campaign finance reform. View Attachments Sean Murphy and Paul S. Ryan briefed Council with attachments . Mr. Ryan said there are two types of contribution limits; amount limits and source restrictions . He said the City had amount limits currently and understood some would like them lowered. He said the City does not currently have source restrictions, but he knew there was advocacy for prohibiting contributions from Incorporated Entities, both For-Profit and Non-Profit . Discussion followed regarding public campaign financing; transparency being good policy; setting amount limits; avoiding unconstitutionally low limits; cost of living clause; personal financial contributions being a First Amendment right; preventing corruption; enforcement; viability of campaigns; considering campaign costs; and researching Salt Lake City contributions and expenditures over the past decade . Straw Poll: • Support to move forward by outsourcing research. All Council Members were in support. #3. 1:59:59 PM RECEIVE A BRIEFING AND DISCUSS THE FIVE-YEAR CONSOLIDATED PLAN AND ONE-YEAR ANNUAL ACTION PLAN FOR COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) AND OTHER FEDERAL GRANTS. The Council will continue to discuss the Mayor's funding recommendations and an appropriation resolution adopting the Five-Year Consolidated Plan and the One-Year Annual Action Plan for 2015-2016, which allocates Housing and Urban Development (HUD) funds to projects that benefit the residents of Salt Lake City. The plan includes Community Development Block Grant (CDBG) funding, HOME Investment Partnership Program funding, Emergency Solutions Grant (ESG) funding, Housing Opportunities for Persons with AIDS (HOPWA) funding, for Fiscal Year 2015-16 and approving an Interlocal Cooperation Agreement between Salt Lake City and the U. S. Department of Housing and Urban Development (HUD) . (Item D2) View Attachments Sean Murphy, Mike Akerlow, and Tammy Hunsaker briefed Council with attachments . Mr. Murphy said this was the opportunity for Council to discuss proposals for funding that are not already recommended. He said the HOME budget has an additional $3, 425 to allocate . Councilmember LaMalfa suggested funds be removed from Jordan Park Gateway, 961/962 Montague Street; and half Jordan Park Playground Replacement go to 1300 South Creek Confluence at Jordan River. He asked for the remaining balance from Jordan Park Playground Replacement go to Redwood Meadows . He said the changes were requested to follow the West Side Master Plan. Straw poll: • Support to remove funds from Jordan Park Gateway 961/962 Montague Street ($22, 900) and half Jordan Park Playground Replacement ($60,500) to go to 1300 South Creek Confluence at Jordan River and remaining balances from Jordan Park Playground Replacement ($60,500) go to Redwood Meadows . Councilmember Rogers abstained; all other Council Members were in support. Councilmember LaMalfa requested the Community Development Corporation of Utah Down Payment Assistance Program funds go to the Community Development Corporation of Utah Developer Subsidy Housing program. Discussion followed regarding development of 16 single-family attached housing units; mixed income suggestions; 51% income restricted and 49% market rate; affordable housing; and the Community Development Corporation of Utah Down Payment Assistance Program being the only one in the City. Straw poll: • Support to remove funds ($75,000) out of the Community Development Corporation of Utah Down Payment Assistance Program to go into the Community Development Corporation of Utah Developer Subsidy Housing Program. Council Members Rogers, Garrott, and LaMalfa were in support. Council Members Adams, Mendenhall, Penfold, and Luke were not. The motion failed 3-4 . Straw Poll: • Support for $3,425 into Salt Lake Housing & Neighborhood Development. Councilmember Mendenhall abstained; all other Council Members were in support. Councilmember Penfold requested future CDBG briefings highlight cross over with Capital Improvement Project funding/Impact Fee Schedule . He expressed concern that applicants need to complete multiple applications to find the best funding source . #4 . 2:33:17 PM RECEIVE A BERIFING AND HOLD A FOLLOW-UP DISCUSSION ON THE ACTION STEPS FOR THE FOLLOWING 2015 PRIORITY PROJECTS: The priorities are: View Attachments • funding for the goals and projects in the West Salt Lake Master Plan, and developing an implementation model that can be used for future master plans; • follow-up discussion about housing policy; • review and assignment of active projects; and • (tentative) initiative to explore a possible bond on the November ballot that would fund open space and outdoor recreation needs in the City. The following Council priorities are ongoing: • capital improvement program process and funding options; • economic development efforts in the City; • rebuilding the City's urban forest; and • updating impact fees. Jennifer Bruno, Nick Tarbet, Lehua Weaver and Jill Love briefed Council with attachments . Mr. Tarbet said staff had reviewed the entire Westside Master Plan project list and indentified funding resources for all projects . He said they are building a template/model for future Master Plan implementation. Discussion followed regarding funding potential with a G.O. Bond; Special Assessment Area/Community Development Area/Redevelopment Agency funding; Impact Fee Schedule; Merging funding with planning; evaluating costs before adoption; paying a Sales Tax Revenue Bond out of the General Fund; appropriate funding for particular projects; evaluate/prioritize funding mechanisms for implementation; infrastructure maintenance funding; objections to Capital Improvement Project Bond funding; annual progress reporting; estimating project costs; engineering lacking staff resources to estimate project costs due to Google fiber implementation. Jill Love, Community and Economic Development Director, said the intent was to lead implementation from Community and Economic Development with a cross departmental/team approach involving Council Staff and Council Members . Council asked administration for an accounting of land owned by the City on the Westside and to report back at a future meeting. Straw Poll: • Council support for additional funds from the Council Office Budget to bring on supplemental engineering resources to estimate project costs. All Council Members were in support. Ms . Weaver said housing is on the active project list, and staff has requested Council straw poll for a level of priority. Discussion followed regarding a future briefing; processing housing ordinance changes; drafting a policy statement/resolution; reviewing City Zoning Ordinances; City Loan Program; mixed-income developments; and housing as a time sensitive project . Straw Poll: • Council support to include housing as one of the top ten priorities on the active project list. All Council Members were in support. Discussion followed regarding top priority projects . Straw Poll: Council support for the top ten priorities on the active list as; housing; campaign finance reform; dogs off leash; parking; prison relocation; accessible dwelling units; sexual assault follow up/audit of the Justice System; County partnership for homelessness; disposition of property process/status; and Police use of lethal force. All Council Members were in support. Ms . Weaver said the remaining items on the Active Project List were now considered inactive . #5. 3:48:11PM RECEIVE A BRIEFING AND HOLD A DISCUSSION ON BUDGET ITEMS FOR FISCAL YEAR 2015-2016. The Council will receive a briefing on items related to the proposed Fiscal Year 2015-2016 annual budget. The briefings include budget proposals for departments, separate funds, and other budget related items. a. Library Library Board's recommended Operating and Capital Budget for Fiscal Year 2015-16. View Attachments b. Public Utilities Mayor's recommended budget relating to the Department of Public Utilities, including the Street lighting, water, storm and sewer utility funds, for Fiscal Year 2015-16. View Attachments Russell Weeks, John Spears, Jace Bunting, and Emilie Charles briefed Council with attachments . Mr. Spears said the priorities in the 2015-2016 FY budget include a 2% salary increase for staff; adequate staffing; building maintenance; capital projects; electronic materials; grant writing training; and debt service funds transfer for the Glendale and Marmalade branches . Discussion followed, ideas included significant capital needs at the Chapman Branch; aging facilities; possible property tax increase next year; membership numbers down due to purging the system of inactive users; security personnel; case workers from Volunteers of America present daily at the main branch; 24/7 timeline; Strategic Planning Library Service Model Team; innovation such as the addition of a digital media studio and downloadable/streaming content availability. 4:32:25 PM Lehua Weaver, Jeff Niermeyer, Tom Ward, and Jim Lewis briefed Council with attachments/Power Point Presentation. Mr. Niermeyer reviewed major impacts of the proposed budget; 37% revenue appropriated to Capital Projects/Improvements; reclassify Water Resource Manager to a second Deputy Director position; and Waste Water Treatment Plant to achieve phosphorus limits by 2020 . Council inquired as to the affect the prison location would have on the budget. Mr. Niermeyer said he has accounted for growth of 4, 000-5, 000 additional contributors in the Northwest quadrant of the City. Discussion followed, ideas included water fees in property taxes being for the Metropolitan Water District (not Salt Lake City) ; current rate payers funding future developments; future users paying through Impact Fees; future implementation of the Nitrogen rule; building to the future; local pollution limits; updating the existing structure; implementation of new technology; high efficient lighting; lower fuel usage; energy efficiency; in house pipe-cleaning being cost effective; 20-year bonds; consultant studies; future sewer rate increase; water conservation; water line improvements/replacements; coordination within departments on projects that require conduit/Google fiber; multiple sewer project on the west side; equitable distribution of street lighting; positive employee moral; and newly implemented work order system. Council expressed desire to re-evaluate funding for curb/gutter/sidewalk repair at a future meeting. #6. RECEIVE A BRIEFING ON PROPOSED CHANGES TO THE CITY' S WASTEWATER POLLUTANT STANDARDS. Under the proposal, the maximum limits, known as Local Limits, for a number of pollutants per liter of wastewater would be changed. View Attachments Item not held. #7 . RECEIVE A FOLLOW-UP BRIEFING ON PLAN SALT LAKE, A CITYWIDE MASTER PLAN DESIGNED TO CREATE HIGH LEVEL POLICIES AND VISION THAT WILL GUIDE THE COMMUNITY FOR THE NEXT 20 YEARS . View Attachments Item not held. #8 . 5:42:31PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD EXTEND THE DEADLINE FOR A PROPERTY OWNER TO SATISFY CONDITIONS IN A 2006 ORDINANCE THAT DETAILED AN ANNEXATION PROCESS. The property consists of about 406 acres in the vicinity of 2982 East Benchmark Drive, referred to as Parley's Pointe. The deadline extension would give the property owner an additional three years to satisfy the conditions of the ordinance. If granted, this would be the third deadline extension the City has granted. View Attachments Nick Tarbet, Lynn Pace and Wayne Mills briefed Council with attachments . Council inquired if any City/County zoning ordinances have changed that would affect the proposed annexation. Mr. Pace said there was not . Discussion followed regarding conditions; history of events; new road/traffic increase; and a timeframe of completion. Council expressed concern restarting the public process . #9 6:04:00PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments See file M 15-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205, FOR ANY ALLOWED PURPOSE. Councilmember Penfold moved and Councilmember Luke seconded to enter into Closed Session to discuss strategy sessions to discuss the purchase, exchange, or lease of real property, including any form of a water right or water shares, if public discussion of the transaction would: (i) disclose the appraisal or estimated value of the property under consideration; or (ii) prevent the public body from completing the transaction on the best possible terms Utah Code §52-4-205 (1) (d) , Utah Open and Public Meetings Law. A roll call vote was taken. All Council Members voted aye . See File M 15-2 for Sworn Statement. In Attendance: Council Members Lisa Adams, Erin Mendenhall, Stan Penfold, James Rogers, Luke Garrott, Charlie Luke, and Kyle LaMalfa. Others in Attendance: Cindy Gust-Jenson, Jennifer Bruno, Margaret Plane, Nichol Bourdeaux, Mary De LaMare-Schaefer, James Rich, Mike Ackerlow, Jill Love, and Nicole Smedley. The Closed Session adjourned at 7 : 17 p.m. The meeting adjourned at 7 : 18 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held April 28, 2015 . ns May 5, 2015 The City Council met in Work Session on Tuesday, May 5, 2015, at 1 : 18 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Kyle LaMalfa, Erin Mendenhall, Lisa Adams, and Stan Penfold. Absent: Councilmember Charlie Luke . Staff in Attendance: Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lehua Weaver, Council Policy Analyst; Gina Chamness, Finance Director; Sean Murphy, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Nick Norris, Planning Manager; Jill Love, Community and Economic Development Director; Daniel Echeverria, Principal Planner; Michael Akerlow, Housing and Neighborhood Development Manager; Todd Reeder, Parks and Public Lands Program Director; Nora Shepard, Planning Director; Maureen Riley, Airport Director; Ryan Tesch, Airport Finance Director; Nancy Monteith, Parks and Public Lands Park Planner; and Cindi Mansell, City Recorder. Guests in Attendance: Terry Feveryear, Housing Authority of Salt Lake City Executive Director; Dave Miner, Housing Authority of Salt Lake City Financial Advisor; and Soren Simonsen, Impact Hub President/Co- Founder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 18 p.m. AGENDA ITEMS #1 . 1:19:19 PM COUNCIL PRIORITY PROJECTS. View Attachments The Council will hold a follow-up discussion on the action steps for the following 2015 Priority projects: * capital improvement program (CIP) process and funding options; * review and assignment of active projects; and * (tentative) initiative to explore a possible bond on the November ballot that would fund open space and outdoor recreation needs in the City. The following Council priorities are ongoing: * funding for the goals and projects in the Westside Master Plan, and developing an implementation model that can be used for future master plans; * economic development efforts in the City; * rebuilding the City's urban forest; and * updating impact fees. Lehua Weaver, Sean Murphy, Jennifer Bruno, and Gina Chamness briefed the Council with attachments . Councilmember Garrott asked Mr. Murphy to reiterate staff' s understanding of what Council wanted to accomplish with the CIP process . Mr. Murphy said items discussed during the Council' s Planning Workshop included more transparency, better understanding of how projects were selected/managed through completion, two-year CIP cycle, concept of distributing monies for district specific projects (community engagement component needed) , how/where Council wanted to see increased funding, and issues relating to addressing deferred maintenance including overlapping/tiered projects . Council Members comments on the issue included interest in discussing how master plan implementation was prioritized in the CIP process (old and new plans) , explore potential to systematically attack deferred maintenance (sidewalks, streets, etc. ) and consider a funding source that was tied to some type of bonding process, explore additional funding that might come to the Council through transit/transportation (include in budget discussions) , potential to see CIP projects associated with upcoming Transit Master Plan, potential to fund Citywide projects and/or district specific projects (obtain a priority list from each district) , establish quality standards Citywide, utilize CIP for improvements rather than maintenance, accomplish one large project somewhere in the City rather than distribute money for district projects, identify useful life of City assets, obtain/analyze information about standard residential streets, and find ways to fund maintenance through the ongoing General Fund budget. Straw Polls : • Council support for maintaining Citywide funding for certain projects, such as deferred maintenance or routine maintenance, other large infrastructure improvements spanning District borders, regardless of whether a district-specific method was allocated for CIP funds . All Council Members present were in support. • Council support for a Citywide maintenance standard. All Council Members present were in support. • Council support for Administration to present quality standards and report back to the Council on the achievement of those as part of performance measures (also report on non- performance/gaps) in the regular budget process . All Council Members present were in support. Discussion was held on a potential straw poll to address/fund deferred maintenance issues . Comments included reserving CIP for improvements rather than maintenance, was the word deferred a "term- of-art", need to have a clear definition of what deferred maintenance meant (how did other departments define this) , define critical deferred maintenance versus routine maintenance (definition consistent across departments) , establish a maintenance standard, hold a discussion about maintenance "catch-up", additional information needed on actual number of deferred maintenance projects, reluctance to exclude CIP as funding source, quality assessment to determine replacement needs, some standards exist in current ordinances, involve neighborhoods in decisions, massive and incomprehensible project list, determining priorities for an annual maintenance standard was a critical component of the process, and determining Citywide routine maintenance items . No vote was taken following discussion. • Council support to set aside funds for district-specific projects . Council Members Adams, Penfold, and Mendenhall were opposed. Council Members Garrott and Rogers were in favor. Councilmember LaMalfa abstained. • Support for Council staff to work with the Administration to identify opportunities for coordination with master plans in the CIP planning process . All Council Members present were in support. #2 . 2:21:03 PM PLAN SALT LAKE. The Council will receive a follow-up briefing on Plan Salt Lake, a Citywide master plan designed to create high level policies and vision that will guide the community for the next 20 years. View Attachments Sean Murphy and Nick Norris briefed the Council with attachments . Comments included Administration to present plan to various communities once adopted, finalize Citywide equity policy, define business node versus business district, call out nodal connections in plan, increase frequency of transit service, "Aging in Place" component in all master plans, cost-of-living index, protecting inexpensive housing stock, plan flexibility, 20/40 housing targets, increased diversity of housing choices/mixed-income, under-housing, cost burden, high-income housing, guiding principles, add Citywide component, consistency with Citywide business nodes, potential impact on zoning, economic development plan component, increase tech presence, measurable targets, readily available data, and tie economy to strategic industry cluster. Councilmember Mendenhall expressed interest in developing new initiatives relating to preserving low-cost housing options . Councilmember Garrott said he heard Council support for availability of affordable housing across the City in every Council district and distribution of mixed-income housing to include market rate and income-targeted housing options . Councilmember Mendenhall suggesting adding something about Citywide distribution to the guiding principles . Councilmember Garrott asked staff to add that as a straw poll question for later consideration. Councilmember Penfold said maybe this was not the right time but thought it would be helpful to define the distinction between business node versus business district . Mr. Norris said he thought that might be better defined in community master plans . He said they could offer more structure around what a neighborhood business node was verses a business district to provide more uniformity when terms were utilized in various plans (reference consistent themes, regional/local services, zoning impacts, etc) . Straw Polls : • Council support for amending the principal guiding statement for the housing section to include access for a wide variety of housing types for all income levels throughout the City providing basic human need for safety and responding to changing demographics . All Council Members present were in support . Councilmember Penfold was absent for straw poll . • Business districts versus business nodes (bracketed for further discussion) • Council support to prioritize the need to connect nodes to each other and connect residents to those nodes . All Council Members present were in support. Councilmember Penfold was absent for straw poll . • Council support to add terminology emphasizing increased frequency of transit service options in neighborhoods . All Council Members present were in support. Councilmember Penfold was absent for straw poll . • Council support to add considerations for "Aging in Place" in this and other master plans to relevant sections (to be determined by staff) . All Council Members present were in support. Councilmember Penfold was absent for straw poll . • Council support to add a "distance to businesses" metric as other metrics were included from residential units to transit, residential units to parks/other amenities, and residential unit to business nodes . All Council Members present were in support. Councilmember Penfold was absent for straw poll . Discussion was held on items to focus on after plan adoption such as "Packaging for Market" and "Citywide Equity Policy" . Mr. Norris said Planning agreed with the Council' s suggestion to add "digital inclusion" to the "Equity" section. Councilmember LaMalfa said comments were made about adding storm water equity and transit . Other comments included ensuring residents had access to necessary amenities/services, privately provided amenities, high-speed internet access, recognize not all amenities/services were governmentally provided, ensure equitable distribution of services such as education, transportation, day-care, etc. and opportunity index. Council Members expressed interest in adding the following initiative to the list: "pursue equitable access to privately provisioned services and amenities Citywide" . Councilmember Garrott asked how the Council should move forward. He said the economy section had not been addressed to the Council' s satisfaction so that issue needed to come back for additional discussion. Mr. Norris said based on the straw polls, his staff would work on those items and update them in the plan. Councilmember Garratt said he welcomed off-line conversations with CED about the interface between economic development in the planning document and welcomed input/guidance about how those things should be related because it was one of the Council' s priorities for the year. #3. 3:36:53 PM INFORMAL DISCUSSION ABOUT LESSONS LEARNED FROM THE PORTLAND/SEATTLE TRIP. The Council will discuss lessons learned from a recent trip to the Pacific Northwest. Several Council Members visited Portland and Seattle in April to learn about the cities' approaches to providing homeless services. Some Council Members also attended the national American Planning Association Conference. Councilmember Mendenhall, Councilmember LaMalfa, Russell Weeks, Sean Murphy, Jennifer Bruno and Nora Shepard briefed the Council . Comments included housing with on-site services, day-center, emergency shelter beds/services, utilize retired police officers/cadets, clean/safe team, permanent supportive housing, large waiting lists, dispersed shelters, available outdoor public spaces, lockers provided, four-week stays, combination facilities, health care needs, drug/mental health issues, case management services, "housing forward" concept, more day-care space needed, voucher program, relocate support back to other communities, chronic alcoholism, no sobriety requirements, enhanced on-site services, shelter rules, reduced alcohol consumption, savings from reduced hospital visits, construct long-term permanent supportive housing, fund critical support systems, provide housing stability, local option sales tax dedicated to homeless services, different political environment, homeless youth issues, one-on-one approach, open-air drug markets, street-life activities, panhandling issues, tent cities/camps allowed, and move people from emergency shelters to permanent housing. Discussion was held on insights gained from the conference. Comments included zoning tools, affordable housing component required with up-zoning, neighborhood level targets for affordability/housing mix profile, every city required to have an affordable housing plan, understanding how neighboring communities approached housing, housing co-op concept/multi-family ownership product, shared ownership with municipality, ensure land costs do not impede affordable housing, mixed-income developments being essential, incentives such as impact fee rebates, property tax rebates, housing tax, etc. , verify income of residents living in low-income housing/HUD enforcement, revoke certificate of occupancy, reduced housing stock from rent controlled areas, link parks for bikes, make city pedestrian friendly, importance of sidewalks, and how to regulate AirB&B (vacation rental website) proprietors . Councilmember LaMalfa said he met with the Deputy Assistant Secretary/Office of Community Planning and Development who offered to do a conference call if any Council Members were interested in discussing affordable housing issues . He said he would work with Council Members to find the best day. #4 . 4:25:47PM HOUSING BRIEFING. The Council will be briefed about the future of housing in Salt Lake City. The Administration has focused on data gathering and public outreach to better understand how to address the City's housing needs and will present that information to the Council. View Attachments Michael Akerlow, Jennifer Bruno, and Jill Love briefed the Council with attachments . Comments included all neighborhoods to provide a true mix of housing incomes/housing types, inclusive choices for residents of all incomes, housing vouchers, funding mechanisms (what are other municipalities doing) , housing levees/bonds/fees, Transit Station Area (TSA) inclusionary zoning, potential to utilize Redevelopment Agency (RDA) , developer incentives, neighborhoods influence future earnings, consider more mixed-income policy questions, multi-family ownership opportunities, 5000-Doors imitative, call-to-action, develop community outreach, Neighborhoods of Opportunity (what component does housing play to areas of opportunity) , and how to incorporate opportunity in City housing efforts . Councilmember Penfold requested that City/RDA staff work together to address housing issues (including funding mechanisms/incentives) . Councilmember Rogers requested a drop-down menu of all incentives based on opportunities available to developers/stakeholders . He said a position could be created for someone to understand/facilitate incentives . Councilmember Mendenhall suggested creating legislation requiring developers to replace any low-income/affordable housing they tear down. She said this additional burden on developers could be facilitated by the new position mentioned by Councilmember Rogers . She also requested follow-up discussion on inclusionary zoning. Mr. Akerlow said there was an assessment being done on the issue and additional information would be available this fall . Councilmember Adams requested the Administration investigate whether there were any predatory rental practices taking place in the City that were taking advantage of or displacing residents . Councilmember Garrott said a clear description was needed about differences between the 5000-Doors initiative and the proposed housing plan, including potential updates and level of Council involvement . He said he sensed a willingness on behalf of the Administration to engage the Council early and thought that needed to be held in a work session. Mr. Akerlow said the Council adopted a Housing Policy in 2012 (included in transmittal) . He said the State required each City to submit a Moderate Income Housing Plan (updated every two years for those at 800 or below Area Median Income (AMI) . He said the Administration hoped by the end of summer (August-September) to have some kind of framework to bring back for Council discussion. Council Members expressed interest in meeting one-on-one or in small groups to discuss housing policy issues involved with developing a Citywide housing plan (prior to full Council policy discussions) . Councilmember LaMalfa requested the City explore policies around a mix of incomes and less around preserving the status quo. Ms . Love said this was the time to gather information and the Administration wanted to work collaboratively with the Council and welcomed comments/feedback. Councilmember Penfold said caution needed to be taken during small group meetings not to discuss policy issues that needed to be addressed by the full Council (to be identified by Administration) . Discussion was held on incorporating other opportunities in the City' s housing efforts such as education, arts, economic development, etc. Councilmember Penfold asked the Administration to identify those links during follow-up discussions . Ms . Love said Housing and Neighborhood Development (HAND) held discussions about how to focus on neighborhood development beyond housing as they moved forward with the consolidated plan and other City plans . She said how the City approached neighborhood development was critical . Councilmember Mendenhall said discussions about CIP and master plans needed to be held and felt they would help identify overlaps between potential City projects . Councilmember LaMalfa said the word "opportunity" was being used in two different ways (opportunity of living in the neighborhood, having access to business schools, transportation, health care, etc. versus opportunity of Citywide homeownership) . He said it would help the Council with policy questions if the Administration could separate/use different words for opportunity of homeownership versus opportunity of life success . #5. 5:10:32 PM HOUSING TRUST FUND LOAN - TAYLOR GARDENS. The Council will be briefed on a proposal that would grant a Housing Trust Fund Loan totaling $750, 000 to the Housing Authority of Salt Lake City. The money would be used for construction of Taylor Gardens, a 112-unit apartment complex for seniors at 1776 South West Temple. View Attachments Michael Akerlow, Sean Murphy, Todd Reeder, Terry Feveryear and Dave Miner briefed the Council with attachments . Comments included project intended to be built without Housing Trust Fund money, high construction and unforeseen remediation costs causing a need for additional funding, soil contamination/remediation, Housing Authority to use loan to leverage their own money, project nearing completion, opportunity for senior population, high demand/190 applicants on waiting list, why should the City be involved if project could be completed without assistance, loan money for specific projects, infill costs, $1 . 1 million developer fees, disposition funds, flexibility for market mixed-income housing, and tax credit application. Councilmember Rogers requested information about the $1 . 1 million proposed for developer fees . Councilmember LaMalfa said he thought there was a policy question about just lending money for specific projects . Ms . Feveryear said with their current funding, the Housing Authority could apply for a tax credit application this year in order to start a third affordable housing construction project. She said without the loan, they would have to wait longer before venturing into a new project. Councilmember Garrott said Council was scheduled to vote on the issue in two weeks and asked Council Members to let staff know if there were additional concerns/questions . #6 . 5:31:08 PM ZONING AND MASTER PLAN AMENDMENTS : 2855 South Highland Drive. View Attachments The Council was briefed on a proposal that would amend the Sugar House future land use map and rezone the property located at 2855 South Highland Drive. The property was currently "split-zoned" with the majority of the property (1 . 06 acres) zoned CB-Community Business, and the remainder (0. 35 acres) zoned R- 1/7, 000-Single Family Residential. The applicant was requesting that the City rezone the R-1/7,000 portion of the property to CB. The property was currently occupied by a vacant commercial building and parking lot. Although the applicant had requested that the property be rezoned to the CB zone, consideration could be given to rezoning the property to another zoning district with similar characteristics. Petitioner - Wayne Reaves, Petition Nos. PLNCPM2014-00769 and PLNPCM2014-00770. This type of project requires a Zoning Map and Master Plan Amendment. • Zoning Map Amendment- The petitioner is requesting to amend the zoning map designation of the R-1/7, 000 portion of the property to CB. The intent of the proposed rezone is to more fully utilize the entire property for future development. • Master Plan Amendment- The associated future land use map in the Sugar House Master Plan currently designates the majority of the property for "Low-Intensity Mixed Use;" however, the area proposed for rezone to CB is designated for "Parks & Open Space. " The petitioner is requesting to amend the future land use map so that the entirety of the property is designated as "Low-Intensity Mixed Use. " Daniel Echeverria, Nick Norris, and Nick Tarbet briefed the Council with attachments . Comments included neighborhood effort to create park, no intention for two parks, lower intensity zone, realize mixed-use development target, neighborhood compatibility, natural buffering, seven-foot landscape buffer with any new development, install new street trees, parking requirements, access issues, 10-foot side-yard setback, and neighborhood support . Councilmember Garrott said it appeared there was Council support for the proposal . #7 . 5:39:48 PM BUDGET ITEMS FOR FISCAL YEAR 2015-16. The Council received a briefing on items related to the proposed Fiscal Year 2015- 16 annual budget. The briefings include budget proposals for departments, separate funds, and other budget related items. a. Airport Budget. View Attachments Maureen Riley, Ryan Tesch, and Russell Weeks briefed the Council with a PowerPoint presentation/attachments . Comments included Uber and Lyft issues, work with UTA to extend service hours, net zero airport, explore solar options, ground transportation system, increase in transportation complaints (customers required to negotiate taxi fares) , art projects, and promoting mass transit . Council Members expressed interest in having the Airport explore ways to encourage patrons to use mass transit . They suggested utilizing the budget process and/or dedicating parking revenue and working with UTA to promote advertizing. Ms . Riley said they would explore options . Councilmember LaMalfa asked the Airport to let the Council know if further budget allocations were needed. Councilmember Penfold asked the Airport to continue working towards achieving net- zero energy usage . Discussion was held on transportation issues relating to taxi services/providers . Ms . Riley said complaints were increasing because new ground transportation rules eliminated taxi meters so customers were required to negotiate fares . She said customers were uncomfortable with that and wanted the Council to address concerns . Councilmember Adams suggested having a flat rate for everyone . Mr. Weeks said ground transportation companies could be surveyed to determine average fares to places like downtown or the University. Councilmember Garrott asked if Council Members wanted to address ground transportation issues tonight . A majority of the Council said no but supported having a discussion sometime during 2015 . Councilmember Garrott said he wanted to make this a priority and would schedule a briefing as soon as possible after the budget was adopted. A majority of the Council was in support . Councilmember Garrott said he wanted to reconsider a prior straw poll regarding a six-month waiting period to evaluate the impact of new ground transportation rules . Straw Poll: Support to address transportation issues as soon as possible after budget adoption. All Council Members present were in favor, except Councilmember LaMalfa, who was opposed. #8 . 5:29:13 PM SPECIAL LIGHTING DISTRICT L03 ANNUAL ASSESSMENT ORDINANCE. The Council held a follow-up discussion regarding an annual assessment levy on 663 properties in Special Lighting District No. 3, known as L03. This year's assessment involved some significant increases for property owners. Council Members received updated information and discussed policy options. The property levy would be paid by residents to cover their share of operation, maintenance and electrical energy costs of the lighting district. Residents pay 75% of the annual expenses for the district ($255, 637. 49) , while the City pays the remaining 25% ($85,212. 50) . View Attachments Item pulled. #9. 6:17:18 PM PIONEER PARK DESIGN CHARRETTE. The Council was briefed on the outcomes of a four-day public design charrette held in February to identify design options for capital improvements at Pioneer Park. View Attachments Soren Simonsen and Nancy Monteith briefed the Council with attachments . Comments included multi-layered activities/programming, transform park, neighborhood/urban interface, create central open green space, operations/maintenance issues, stakeholder focus groups, safety/security issues, funding issues/grants, capital improvements, public/private partnerships, utilize Open City Hall, implementation strategies, reflect public feedback, concern about restroom construction costs, farmers market/food trucks, design assistance program, visioning processes, regional/neighborhood park, green space preservation, revenue generator, finding a balance, program ongoing small events between large events, political strategy to counteract status quo, open/flexible space, and tree issues/minimize impact. The Council requested information on the number of trees that would be removed and/or transplanted to accommodate anticipated changes . Ms . Monteith said next steps included posting information on Open City Hall, reconnecting focus groups, utilizing feedback to prepare implementation/funding plans, and reporting back to the Council . Mr. Simonsen said the proposal would provide a lot of opportunities/options for public engagement. Councilmember Adams asked that street orientations be specifically identified when information was put on Open City Hall . Councilmember Garrott invited Council Members to provide additional comments/feedback off-line . #10 . 6:49:36 PM INTERVIEW: PUBLIC UTILITIES ADVISORY COMMITTEE APPOINTMENT. The Council interviewed Sydney Fonnesbeck prior to consideration of her appointment to the Public Utilities Advisory Committee. Councilmember Garrott said Ms . Fonnesbeck' s name was on the Consent Agenda for formal consideration. #11 . 6:54:37 PM INTERVIEW: BICYCLE ADVISORY COMMITTEE BOARD APPOINTMENT. The Council interviewed Ken Yonemura prior to consideration of his appointment to the Bicycle Advisory Committee. Councilmember Garrott said Mr. Yonemura' s name was on the Consent Agenda for formal consideration. #12 . 8:08:22PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for announcements . #13. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #14 . 6:59:09 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (d) STRATEGY SESSION TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY, INCLUDING ANY FORM OF A WATER RIGHT OR WATER SHARES, IF PUBLIC DISCUSSION OF THE TRANSACTION WOULD: (i) DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION; OR (ii) PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS. (CLOSED SESSION HELD IN ROOM 32 6) Councilmember Penfold moved and Councilmember Mendenhall seconded to enter into Closed Session for a strategy session to discuss the purchase, exchange, or lease of real property, Utah Code §52-4- 205 (1) (d) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Adams, and Garrott voted aye . Councilmember Luke was absent and Councilmember Rogers recused himself. See File M 15-2 for Sworn Statement . In Attendance: Council Members LaMalfa, Garrott, Mendenhall, Adams, and Penfold. Recused: Councilmember Rogers . Absent: Councilmember Luke . Others in Attendance: Margaret Plane, Jennifer Bruno, Gina Chamness, Lynn Pace, Lehua Weaver, Dan Weist, Catherine Brabson, and Cindi Mansell . The Closed Session adjourned at 7 : 24 p.m. The meeting adjourned at 7 : 24 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 5, 2015 . clm May 12, 2015 The City Council met in Work Session on Tuesday, May 12, 2015, at 4 : 28 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Absent : Council Members Luke Garrott and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Robin Hutcheson, Transportation Director; Jill Love, Community and Economic Development Director; Benjamin Roberts, Public Services Compliance Program Director; Sean Murphy, Council Public Policy Analyst; Gina Chamness, Finance Director; Mary Beth Thompson, Finance/Revenue Audit Manager; Lehua Weaver, Council Senior Public Policy Analyst; John Vuyk, City Budget Manager; Jim Cleland, Facilities Program Director; Sean Fyfe, City Architect; Thomas Ward, Public Utilities Deputy Director; David Koltz, Public Utilities Engineer; Andra Ahrens, Public Utilities Pre- Treatment Program Manager; Mary DeLaMare-Schaefer, Community and Economic Development Deputy Director; Jonathan Pappasideris, Senior City Attorney; Cory Lyman, Emergency Management Program Director; Orion Goff, Building Official, and Scott Crandall, Deputy City Recorder. Guests in Attendance: Mike Wilson, Metropolitan Water District General Manager, Tom Godfrey, Metropolitan Water Board Member, and Bill Evans, Mayor' s Homeless Commission Member. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 4 : 28 p.m. AGENDA ITEMS 4:28:25PM #1 . RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. a . 4:29:13 PM Presentation from the Administration on the Mayor's recommended budget. View Attachments Gina Chamness, Mary Beth Thompson, Ben Roberts, Orion Goff, and Cory Lyman briefed the Council with attachments . Comments included emphasizing Mayor/Council priorities, Airport redevelopment project, changes relating to recording property-tax increment, Redevelopment Agency (RDA) revenue transfer, property tax stabilization, property tax collection, rate changes, State statute requiring the City budget property tax based on the amount budgeted in the prior year (Truth-in- Taxation) , artificial adjustments, emergency management, structural building safety, new business parking permit fees, ensure freight zones available for intended purposes/access issues, negotiations with Postal Service/FedEx/United Parcel Service, expired meter fee changes, collection issues, fee waivers, business license changes, increase base fees, Sugarhouse District revenue, exempt parking permit fee increase, parking restricted in safety zones, one-time revenue used to balance budget, fee cost analysis, establishing baseline for fees, additional employees, change in gas tax formula/Class C, Regional Athletic Complex (RAC) , comprehensive funding plan for computer hardware/software/licensing/operations, Fleet maintenance/replacement, living wage investment, incentives for building improvements, emergency management issues/earthquakes, non-paying property tax owners, property depreciation, sale tax issues, parking meter issues/utilization assessment, bond payments, and new growth formulas . Councilmember Penfold asked if the City was pursuing modifications with the State/County that would help the City more accurately predict future property tax income . Ms . Chamness said she believed legislative discussions were being held to reexamine the formula and the City would continue to pursue the issue . Councilmember Penfold suggested this was an area where the Council could pursue some messaging to City residents/property owners about the Truth-in- Taxation process . He said often residents felt like this was a tax increase when in reality it was the City' s attempt to stay even with real/personal property income . Discussion was held on how building/construction permit fees were determined (baseline and subsequent increases) . Mr. Goff said the "National Organization" produced a fee schedule every year which was utilized by the City. Councilmember Penfold asked if an internal assessment was performed to determine whether City costs aligned with that code . Mr. Goff said fees for small commercial buildings were compared with other jurisdictions . Councilmember Penfold said he wanted that information included in the budget . b. 5:48:36 PM General overview of Council Policy issues related to the Mayor's recommended budget. View Attachments Jennifer Bruno and Gina Chamness briefed the Council with attachments . Ms . Bruno said there would be more in-depth CIP discussions on May 26th and June 2, 2015 and asked Council Members to submit any questions or concerns to staff in advance of briefings . Councilmember Penfold said during the budget process, he hoped options could be found to establish a long-term priority system to address CIP projects associated with large City departments such as Engineering, Streets, and Parks . He said it would be helpful to have a long-term target for what percentage of the General Fund should be considered for on-going CIP. He said maintenance components also needed to be considered in the equation. Councilmember Mendenhall asked if the Project Coordinator position proposed in Housing and Neighborhood Development had the capacity to assist with affordable housing issues, 5000 Doors, and other projects that needed the City' s assistance . Ms . Bruno said staff would contact the Administration so they could be prepared to discuss that during the CED briefing. Councilmember Penfold said he wanted to look at potential ordinance changes to accommodate street tree planting in the City' s central business core, potential modifications for new development around parking lots, and requirements for landscaping/tree plantings in those areas . Councilmember Penfold requested an assessment of current impact fee funds; including an expiration timeline, information about potential budgetary costs relating to the homelessness issue, and a confirmation about which employees (including department) would be transitioned to receive a "living wage" . Councilmember Mendenhall requested feedback on salary/benefit comparisons between City Police and Airport Police . Councilmember LaMalfa requested information on how the City could assess the quality of service (performance measures) being provided by employees and wanted that to continue as part of the budget process . He also requested information on the City' s plans for Wingpointe Golf Course equipment once the course closed. c. 5:36:50 PM Metro Water - Salt Lake City is part owner of the Metropolitan Water District (MWD) , which treats and sells water. The District has several large scale capital improvement projects that help provide additional water resources and may impose taxes and fees to help pay for such projects. The District's budget is funded primarily through the collection of property taxes from Salt Lake and Sandy City residents, water sales to the Cities and other surplus customers, and capital assessments. The Council reviews the District budget, but does not formally adopt it. View Attachments Mike Wilson, Tom Godfrey, and Lehua Weaver briefed the Council with attachments . Comments included bonding issues, employee health care benefits, reflect true water rate costs, consider rate based system, drought issues, Councilmember Penfold asked MWD to explore the potential to move to a rate-based system to better reflect true water rate costs to consumers . He also asked MWD to consider, as they performed rate comparisons across the country, whether there was a way to include property tax information to better reflect true costs . Councilmember LaMalfa said he agreed with Councilmember Penfold and suggested scheduling a policy discussion with appropriate stakeholders . Councilmember Rogers asked if MWD was willing to discuss issues with Sandy City. Mr. Wilson said they had a good relationship with Sandy and would discuss the Council' s comments with them. #2 . RECEIVE A BRIEFING ABOUT: a. 6:50:36 PM Budget Amendment No. 4 for Fiscal Year 2014-15. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 Budget, including: • $1 million for City fleet replacement; • $473, 900 for the Regional Athletic Complex, which will open in 2015. Funds will be used to hire a superintendent and purchase additional supplies and equipment; • $380, 000 for Police Department laptop replacement; and other amendments. (H1) View Attachments Jennifer Bruno, John Vuyk, David Everitt, Jim Cleland, Sean Fyfe, and Gina Chamness briefed the Council with attachments . Discussion was held on the following items . Section A: New Items A-1 : Police Laptops for new recruits ($28,500 - General Fund) A-2 : Police Laptop Replacement ($380,000 - IMS Fund) Councilmember LaMalfa said there needed to be some type of policy discussion regarding funding ordinary maintenance expenses outside the budget process (include Council input) . Council Members questioned why this was not being handled through the normal budget process . A-7 : City & County Building Pedestrian Lighting Replacement ($352 ,340 - CIP Fund) Councilmember Luke requested information/location about which lights were being replaced and if any had remaining life . Councilmember LaMalfa requested information about whether the proposal was an appropriate expense for the Lighting Enterprise Fund. A-10 : Public Service Maintenance Facility Driveway Concrete Failure ($125,000 - General Fund) Councilmember Rogers requested information about the original architect/design of the project . A-13: Administrative Fees Charge to Golf by General Fund ($197, 926 - Golf Fund one-time funding) Discussion was held on reimbursing Administrative fees . A straw poll was taken on support to find other funding sources to cover administrative fees for various departments listed in the attachment . All Council Members present were in favor, except Councilmember LaMalfa, who was opposed. Ms . Gust-Jenson said staff would come back to the Council with funding recommendations . Councilmember LaMalfa suggested using some of the revenue to fund the "living wage" program. Ms . Bruno said that would present some accounting challenges and would get back to the Council . A-14 : Fleet Replacement Funding ($1 million - General Fund one-time funding) Councilmember Mendenhall expressed concern about the large amount being proposed. She requested further details/priorities (including fleet size and vehicle types) about how proposed funding would be used. She said she preferred to dedicate the funding to street improvements . Ms . Bruno said the Fleet Budget would be presented to the Council on May 26, 2015 . Councilmember Mendenhall also requested a cost savings breakdown as part of the briefing. Ms . Bruno said Sections B, C, D, F, and G were all mainly housekeeping in nature . She said staff copied language from the Administration' s transmittal into each item for convenience . Ms . Bruno said the final section was Council Added Items . She said Councilmember Adams withdrew her request for Sugarhouse fireworks at the last meeting but there had been a recent issue raised by Visit Salt Lake for a potential funding request. Councilmember Penfold said the $57, 000 request related to Outdoor Retailers . He said they asked for contributions from State, County, and City to do an expansion of their outdoor display space . He said the City' s portion was approximately $57, 000 . He said it was a three-year commitment which would need to be incorporated into future budgets . A straw poll was taken on supporting the proposed funding. All Council Members present were in favor. Councilmember LaMalfa spoke about the success with Downtown Festival pocket parks . He said suggested the Council continue supporting that program in hopes that it could grow beyond six arts projects . He said the thought funding could come from either the City or RDA. Councilmember Penfold said the Council might consider splitting it as well . He said the issue needed to at least be included in future budget discussions . b. Local Building Authority Budget Amendment No. 1 for Fiscal Year 2014-15. (Item G1) No discussion was held. #3. 8:13:27PM RECEIVE A BRIEFING ON PROPOSED CHANGES TO THE CITY' S WASTEWATER POLLUTANT STANDARDS. UNDER THE PROPOSAL, THE MAXIMUM LIMITS, KNOWN AS LOCAL LIMITS, FOR A NUMBER OF POLLUTANTS PER LITER OF WASTEWATER WOULD BE CHANGED. View Attachments Lehua Weaver, Tom Ward, David Koltz, and Andra Ahrens briefed the Council with attachments . Comments included capacity to discharge more pollutants, environmental impacts, review discharge permit fees/monthly sewer rates, State public engagement/hearing process, lowering limits, 30% safety factor, potential impact on businesses, potential to discourage polluting businesses, Clean Water Act requires technical basis for calculations, uniform calculation methods, preserve capacity, industry regulations, historical discharge thresholds, violation/air quality issues, uniform concentration methods, annual review process, pre-treatment/dilution issues, and monitoring process/sampling. Discussion was held on Council Members concerns about proposed changes which would allow existing businesses to increase their pollutant output . Council Members expressed interest in preserving the City' s capacity. Councilmember Mendenhall said she was reluctant to allow existing businesses to increase capacity. She said capacity needed to be preserved and did not want that to be the issue when businesses were permitting for more pollution output . Councilmember LaMalfa said the City was significantly expanding levels with the new allocation method. Councilmember Penfold suggested utilizing some type of application process for businesses wishing to expand pollution output, rather than just basing it on the City' s treatment capacity. He said the City needed to be as conservative as possible when looking at reallocating the numbers . Councilmember Mendenhall suggested the Council could write an intent statement stating if the City allowed expanded limits, the primary reason would be for future economic expansion and protection of the City' s capacity with the forward thinking that those limits only go down. Ms . Gust-Jenson said the Council could advance the plan exactly how it was last year and then continue this conversion later with more policy emphasis . Mr. Ward said new local limits based on a technical basis, were adopted and submitted to the State and the old numbers were no longer valid. Discussion was held on having PU work more closely with the Council before submitting reports/numbers to the State . Councilmember Luke suggested the Council approve the proposal with some type of intent language and with an understanding that PU would immediately begin a new process with the State using new methodology reflective of the Council' s discussion. He said PU needed to inform businesses they were starting a new process and then bring the new proposal back to the Council for consideration/adoption. Councilmember Mendenhall suggested creating more evaluation criteria for existing businesses to expand their use . She said future permit applications needed other criteria than just capacity. She suggested checking with the Department of Air Quality about factors they considered with their permits . Councilmember Rogers asked PU to re-work the numbers and come back to the Council with a new proposal, including reserving future potential for new businesses coming to the City (intent language) . He encouraged Council Members to tour City facilities to better understand the discharge/treatment process . #4 . 6:15:38PM RECEIVE AN UPDATE FROM THE ADMINISTRATION ABOUT ITS WORK ON HOMELESS SERVICES AND PROJECTS. Specifically, the Council will be briefed on the latest from the Homeless Services Site Evaluation Commission, case studies on service models from other cities, and a timeline for the Commission. The Council will also be updated on the development of permanent supportive housing, new locker programs, holiday foot patrol report, and other projects. View Attachments Sean Murphy, Mary DeLaMare-Schaefer, Jill Love, and Bill Evans briefed the Council with attachments . Comments included priorities, commitments, values, case studies from other cities, safety measures, human dignity, storage bins, privacy issues, affordable housing options, medical services, crime/foot patrols, homeless movement to Westside, increasing encampments/seasonal cycle, long-term solutions, distributing burden among local communities, day services, panhandling issues, outreach efforts, identifying service gaps, community support, and capacity for additional building space/expansion. Councilmember LaMalfa asked what the appropriate course of action was if residents were concerned about un-sheltered people and knew about encampments in their neighborhoods . Mr. Evans said that was an issue that needed further discussion/review. Ms . DeLaMare-Schaefer said the Police Department also needed to be involved. Councilmember Luke said when visiting other cities such as Washington DC, Miami, and New York he was never approached by panhandlers and suggested contacting them to find out their approach/methods . He said the problem was getting worse in Salt Lake and steps needed to be taken to address the issue . Councilmember LaMalfa asked about the process going forward. Mr . Evans said the Commission was scheduled to meet Friday, May 22nd and again in August, November, and December. He said they would look at criteria based on success factors, values, commitments, and actual criteria that would be incorporated in a homeless facility. He said by August, the Commission could begin to structure how that might look for Salt Lake and then in November begin talking about potential sites to recommend to the Council/Mayor. He said by December a firm recommendation should be made . Councilmember Rogers suggested holding small off-line group meetings to discuss issues relating to the "Controversial Homelessness Consultant" and the "Lazarus Project" . Mr. Evans said he wanted to reiterate no connections existed between the Commission and the Consultant. #5 . HOLD A FOLLOW-UP DISCUSSION REGARDING AN ANNUAL ASSESSMENT LEVY ON 663 PROPERTIES IN SPECIAL LIGHTING DISTRICT NO. 3, KNOWN AS L03. This year's assessment involves some significant increases for property owners. Council Members will receive updated information and discuss policy options. The property levy would be paid by residents to cover their share of operation, maintenance and electrical energy costs of the lighting district. Residents pay 750 of the annual expenses for the district ($255, 637. 49) , while the City pays the remaining 25% ($85,212. 50) . View Attachments Item pulled. #6. THE COUNCIL WILL DISCUSS ITS POSITION ON THE PROPOSED RELOCATION OF THE UTAH STATE PRISON, HOW TO ENGAGE AND INFORM THE PUBLIC ABOUT THE PROPOSAL, AND THE PROPOSAL' S IMPLICATIONS FOR SALT LAKE CITY. The Prison Relocation Commission plans to hold public information events about its studies of potential sites, including an open house May 20 from 4 p.m. to 9 p.m. at the Utah State Fair Park. The Commission plans in August to recommend a new location to Gov. Gary Herbert and the Legislature. View Attachments Item pulled. #7 . RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING A POTENTIAL UPCOMING APPLICATION THAT THE UTAH TRANSIT AUTHORITY (UTA) MAY BE MAKING TO THE FEDERAL DEPARTMENT OF TRANSPORTATION IN THEIR LATEST ROUND OF TIGER (TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY) GRANT FUNDING. View Attachments Item pulled. #8 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. View Attachments No discussion was held. #9. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . 7:25:03 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL (ADVICE OF COUNSEL/LITIGATION) . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss the character, professional competence, or physical or mental health of an individual (Advice of Counsel/Litigation) , Utah Code §52-4-205 (1) (a) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Luke, and Rogers voted aye . Council Members Garrott and Adams were absent . See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Mendenhall, Luke, and Penfold. Absent : Council Members Garrott and Adams . Others in Attendance: Margaret Plane, Cindy Gust-Jenson, David Everitt, and Jonathan Pappasideris . The Closed Session adjourned at 8 : 13 p.m. The meeting Work Session meeting adjourned at 9 : 04 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 12, 2015 . sc May 19, 2015 The City Council met in Work Session on Tuesday, May 19, 2015, at 1 : 00 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Lisa Adams, Erin Mendenhall, Stan Penfold, James Rogers, Luke Garrott, Charlie Luke, and Kyle LaMalfa. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Lynn Pace, Senior Advisor to the Mayor; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Dan Weist, Public Policy Analyst/Communications Director; Marina Scott, City Treasurer; Lehua Weaver, Council Senior Policy Analyst; Bill Haight, Information Management Services Director; Sean Murphy, Council Policy Analyst; Jill Love, Community and Economic Development Director; Mary DeLaMare-Schaefer, Community and Economic Development Deputy Director; Brent Beck, Community and Economic Development Financial/Budget Analyst; Karen Krieger, Arts Council Executive Director; Chris Burbank, Police Chief; Krista Dunn, Deputy Chief of Policy; Gina Chamness, Finance Director; Tamra Turpin, Risk Assessment Manager; Rick Graham, Public Services Director; Alden Breinholt, Operations Division Director; Greg Davis, Finance and Accounting Division Director; Robin Hutcheson, Transportation Director; and Nicole Smedley, Assistant City Recorder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 12 p.m. AGENDA ITEMS #1 . 1:12:11PM HOLD A DISCUSSION ON THE COUNCIL' S POSITION ON THE PROPOSED RELOCATION OF THE UTAH STATE PRISON, HOW TO ENGAGE AND INFORM THE PUBLIC ABOUT THE PROPOSAL, AND THE PROPOSAL' S IMPLICATIONS FOR SALT LAKE CITY. The Prison Relocation Commission plans to hold public information events about its studies of potential sites, including an open house May 20 from 4 : 00 p.m. to 9: 00 p.m. at the Utah State Fair Park. The Commission plans in August to recommend a new location to Gov. Gary Herbert and the Legislature. View Attachments Lynn Pace, Dan Weist and Russell Weeks briefed Council with attachments . Mr. Weeks said the Joint Statement on the Location of the Utah State Prison was a recap of the points previously adopted February 24, 2015 and from documents released by the Prison Relocation Commission (PRC) . He said the Statement would be distributed to appropriate Legislators, The Salt Lake County Council, Salt Lake County Mayor Ben McAdams, Governor Gary Herbert, The Senate President, and The Speaker of the House of Representatives . Mr. Pace said the open house at the State Fairpark would be a panel of technical experts, not decision makers . He said the event was State sponsored, hosted by the consultants to the PRC, and would be duplicated in Draper and Tooele . He said consultants are gathering site specific information about each of the proposed locations such as soil characteristics, geography, utilities access, and cost. He said the study would narrow the relocation options based on the technical data received and then the PRC would hold a public hearing. Discussion followed regarding the quick timeframe a decision would be made, Council being present at press conferences and rally' s, economic issues, Salt Lake City being the least preferable site, West Side growth, future development, running the risk of being in the same position as Draper, and encouraging the public to join the Council at the State Capitol . #2 . 1:28:17PM RECEIVE A BRIEFING ABOUT THE ISSUANCE AND SALE OF UP TO $25 MILLION IN TAX AND REVENUE ANTICIPATION NOTES (TRANS) FOR FISCAL YEAR 2016. This is an annual process where the City borrows money for General Fund expenses until the major portion of property taxes is received, usually in December. View Attachments Marina Scott briefed Council with attachments . Ms . Scott said the City issues Tax and Revenue Anticipation Notes each year to provide financial assistance to the City' s General Fund. She said Tax Notes are a short-term debt until December. She said this item would be on the agenda for adoption June 2, 2015 . #3. RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. a. 1:30:20PM Information Management Services (IMS) . View Attachments The Department of Information Management Services provides technical support for all General Fund services and all Enterprise Funds in the City. The department is operated as an Internal Service Fund with divisions including Administration, Software Engineering, Network/Infrastructure, Technology Consulting, and Multimedia Services. Lehua Weaver and Bill Haight briefed Council with attachments/Power Point Presentation. Mr. Haight said Information Management Services (IMS) had gone through significant reorganization in order to reach their goals, which are eliminating redundancies, improved customer service, and increased innovation. He said currently, IMS teams are assigned to locations such as Public Services, City & County Building, Library, and the Justice Court. He said IMS teams are also assigned to software applications and end user programs . He said they would like an Innovative Solutions Team to work with the Administration and Council to devise a list of issues and work for the best solution using the appropriate level of technology. He said projects this year were replacement of email system/office 365 and of key infrastructure/servers . He said the average server was four years old. Council inquired if the software support team needed more resources . Mr. Haight said a nationwide survey indicated there should be 3 . 6 IMS staff for every 100 employees, there are currently 2 . 8 . Council expressed concern about several departments asking for their own IMS position in this year' s budget and asked who they would report to. Mr. Haight said they would report to those departments individually and would coordinate resources with IMS, not establish their own IMS departments . Council inquired if IMS would change their procedures if departments got their own IMS people. Mr. Haight said it would be very challenging for them and they would have to make significant changes . He said the foreseeable problems are a decentralized model of IT, departments splitting off and going in their own direction, and duplications/redundancies of software and applications . Council inquired as to the age of the City webpage (slcgov) . Mr. Haight said slcgov received a facelift 3-4 years ago. He said they would open a software development position the first of the year to seek someone with the skill set to make changes to the website. Council requested being kept abreast regarding the maintenance of slcgov and expressed concern regarding regular maintenance being a budget amendment. Council inquired as to how it would affect IMS if Fire and Police added IMS positions . Mr. Haight said it would be complimentary because right now they interface with several people, and if they had one specific contact it would help them prioritize their resources for the departments . Council inquired as to how far behind Salt Lake City was in IMS . Mr. Haight said the average spent for IMS was $6, 844 per employee, and the City was currently spending $5, 817 per employee. He said the goal was to get to 85% . Council inquired as to who makes final decisions regarding Information Technology. Mr. Haight said IMS collaborates with the Administration and individual departments to devise a solution that compiles the best resources, security, and integration with current systems . David Everitt addressed the centralization/decentralization of IMS Staff in other departments . He said some service appointed employees are doing IMS functions in their departments, and sometimes IMS blends into communications . He said they were not adding massive amounts of capacity by the positions they are proposing in CED, Fire, and Police . He said they are freeing up staff already doing IMS to get back into their original sworn roles . Discussion followed regarding SLCTV as an asset; the number of subscribers being unknown; upgrades; workload increase with additional meetings/events; and being shared through other avenues such as YouTube and the City website. Council inquired as to how innovation was implemented. Mr. Haight said through third party service providers and then transition into software/end user. Discussion followed regarding sufficient budgeting for innovation implementation and not as a budget amendment. Council inquired about competing demands from departments and how they are prioritized. Mr. Haight said the Systems Steering Committee should assist with prioritization. Cindy Gust- Jenson said the steering committee was not effective because every department advocates for their own projects . She said the departments with the most resources implement what they need to on their own. Council inquired if the Police Department Laptops should be paid for out of the IMS budget. Mr. Haight said they replace notebook computers every three years . He said this year was an unusual circumstance because the Police Department purchased the notebooks out of their own budget three years ago before the change was made from police having an IMS budget. Council requested documentation/inventory to capture all equipment, and compile a schedule for regular updates . Council requested GIS mapping to contextualize neighborhoods in the coming year as the Council was making great effort in affordable housing. b. 2:34:00 PM Community and Economic Development (CED) View Attachments The Department of Community and Economic Development is a General Fund department. The Department includes CED Administration, Building Services, Housing and Neighborhood Development (HAND) , Transportation, Planning, Engineering, Economic Development and the Arts Council . Sean Murphy, Jill Love, Mary DeLaMare-Schaefer, Robin Hutcheson, Karen Krieger, and Brent Beck briefed Council with attachments . Ms . Love reviewed proposals for the FY 2015-16 budget including a new Business Development Specialist position at the permits counter, a new Project Coordinator position in Housing and Neighborhood Development, Enterprise SLC determining direction for new hires, a one-time increase to address homeless needs, a non-departmental transfer to Housing and Neighborhood Development for ongoing homeless services, and an increase for additional resources for outreach to diverse populations . Mr. Murphy addressed questions from the budget overview regarding building services fee process/schedule and how cost was assessed, a potential new cost study, a onetime grant for the National Development Council providing assistance to developers in finding tax credits or various incentives, maintenance taken out of the General Fund, and additional funding for cost estimation related to specific projects . Councilmember Adams said she felt the City needed to conduct the permit and fee cost study. She inquired about the vacancies in Economic Development . Ms . Love said the vacancies are a Director of Economic Development and a Small Business Manager. Councilmember Mendenhall expressed concern regarding legal issues surrounding parking and requested a future closed meeting. Council inquired if the number of parking meter complaints were going down due to lack of use . Ms . Hutchison said parking meter use was rebounding very well and complaints are dropping. Council inquired about parking revenue between 6 : 00 p.m. and 8 : 00 p.m. Ms . Hutchison said they would provide Council with those revenue figures . Discussion followed regarding adequately tracking parking complaints, a technical study of available parking, a brand/logo for available parking, 25, 000 parking stalls located in private lots, coordination with partners to create additional parking, no resources for hot rooms in homeless facilities, pilot program being for storage only in this budget, reaching out to stakeholders who want to invest in the City, current youth shelter funding through ESG, City assistance to ESG for new Youth Shelter, exceptional homeless population outreach by Police Department, moving forward with homeless outreach using social workers, social service being a County Collective Impact process, support for Engineering, turnover in Economic Development, outsourcing, and quality control . Council inquired about the relationship between the Arts Council Foundation and the City. Ms . DeLaMare-Schaefer said the Attorney' s Office was creating a master contract explaining the relationship. Discussion followed regarding ticket outsourcing for the Twilight Concert Series, 24 ticks being a sponsor providing an in-kind amount for services, and SLCPD/private security determining the amount of security at Twilight . Council inquired if the ticket cost increase at the door would generate revenue . Ms . Krieger said that it would and that the budget has been out of balance and they needed the revenue to balance it out . c. 4:03:05 PM Police View Attachments The Police Department is funded by the General Fund, but also benefits from various federal and state grants. Jennifer Bruno, Chief Burbank and Krista Dunn briefed Council with attachments . Chief Burbank said the direction of the Police Department was to recuperate sworn officer positions with additional civilian positions to free up sworn officers, and maintain high staffing levels in homeless outreach. Ms . Bruno reviewed the budget changes for the year. Council inquired as to why the budget didn' t include new police officer positions . Chief Burbank said it was a year long process to train an officer and get them out on their own, and the additional civilian positions they are requesting are now occupied by sworn officers . He said once the civilian positions have been filled, the sworn officers would be moved out on the streets . Chief Burbank said vehicles, computers and pay increases for existing officers were already limited. He said the balance was to make sure the officers they have are working effectively. Discussion followed regarding reinstating East Side Park Bicycle Patrol, turnover with Community Intelligent Unit (CIU) Detectives, length of response times, outstanding homeless services outreach, transparency during the budgeting process, affordability of processing rape kits, sex assault crimes/training, use of force protocol/training, replacement of lap tops in officer' s vehicles, limited fleet availability, body camera replacement in future budgets, covering all first time responders with a body camera, community based policing, police presence averting crime, and current vacancies in the department . Council requested a recent training effort/summer training schedule, and how the Police Department balanced needs in high crime areas (such as Rio Grande) with the needs in the rest of the City. d. 911 Communications Bureau - Written Briefing View Attachments The 911 Communications Bureau was created as a part of the FY 2013 budget process, and consolidated Police and Fire Dispatch personnel into a single department. Written briefing only. e. 5:32:37 PM Non-Departmental and Governmental Immunity Funds View Attachments The Non-Departmental Fund is one of the City's largest in the General Fund because it is a place to account for transfers to other funds, grants and other special revenue funds that do not programmatically belong to particular City departments. Major fund transfers, like those from the Capital Improvement Projects Fund and allocations for the City's Hive Pass Program, appear in the Non- Departmental Fund. The fund also is used to account for a variety of disbursements for City purposes and civic organizations that are not legal entities of the City but whose value lies in public activity and discourse. The Risk Management Division of the City Attorney's Office administers the Governmental Immunity Fund, which is the City's self- insurance fund for liability claims. Russell Weeks, Gina Chamness, Tamra Turpin, David Everitt, Jill Love, and Robin Hutchison briefed Council with attachments . Mr. Weeks said the Sugar House Park Authority requested additional funds to address inflationary increases and the reconstruction of public restrooms . Discussion followed regarding the Sugar House Fireworks being a City sponsored event. Mr. Weeks said there was a potential $150, 000 for operation of the S-line, $500, 000 for structural safety programs to help ready residents for an earthquake, a miscellaneous grant increase of 10 . 3 million dollars, and 2 million as a buffer for future grants . Councilmember LaMalfa expressed concern regarding the amount funded for the Structural Safety Program; he suggested moving the funds to the Capital Improvement Programs . Discussion followed regarding federal grants and matching funds . Council inquired as to how funding for Mountain Accord would be used. Discussion followed regarding consulting work, community engagement, a seat at the table, developing NEPA scope, funding from Public Utilities water resources budget, protection of the watershed, and a ground transportation endorsement . f. 6:12:22 PM Golf View Attachments Jennifer Bruno, Rick Graham, Alden Breinholt, and Greg Davis briefed Council with attachments . Ms . Bruno said the budget proposed closing WingPointe, a consultant position (including sponsorship and partner opportunities) , and keeping Glendale open until the outcome of the General Obligation Bond initiative was known. She said the proposed Consolidated Fee Schedule has a demand pricing model, effective January 1, 2016 . She said it increases fees at higher demand times and lowers them at lower demand times with the only increase being $2 . 00 at Bonneville and Mountain Dell during high demand time for eighteen holes . She said the budget was proposing the General Fund contribute to the Golf Fund for the policy shift for the living wage proposal until the Golf Fund was more stable . She said the Capital Improvement Projects (CIP) would be funded with a steady funding stream. Mr. Breinholt said the budget included lease payments for the purchase of carts at Bonneville and Mountain Dell . Discussion followed regarding purchasing carts for Rose Park and Forestdale and those lease payments starting in 2017, carts being the largest revenue stream, carts should be replaced every six years, and carts being eight years old. Ms . Bruno said the biggest decision for the Council was the long term solvency of the Golf Fund. She said recognizing the budget situation; they would continue to monitor it . Council broke for the Housing Trust Fund Advisory Board interviews and Formal Meeting. Note : The Work Session meeting resumed following the Formal Session. 7:43:37PM Councilmember Luke expressed concern that Council was not aware of what the Energy Savings Company (ESCO) involved at Bonneville when they approved it in the last budget cycle . He said the amount of acreage that was not going to be irrigated was unclear. He said they found out last night that there are some larger, older trees that might be lost . He said trees were a council priority this year and they have put a lot of effort protecting trees . He inquired as to what the administration was doing so that they were not in this position in the future . Mr. Breinholt said they did not perform an adequate outreach involving the community that borders the golf course . He said they have learned to share more detail, maps, etc. Councilmember Adams inquired as to what the plan was to address the concerns from residents . Mr. Breinholt said they had held three community meetings, two at Anderson Library, and one at Sunnyside East Community Council . He said the area was still maintained, part of the golf course, and playable area. He said it was just not green grass . Discussion followed regarding it not being a fire hazard, drip systems, large root structures, saving mature trees, City still weeds and fertilizes/herbicides, and well water as an option. Council inquired as to how public/private partnership was going. Mr. Breinholt said until they hire a consultant to help them meet strategic and operational needs they won' t know. He said they would be hiring consultants with specialties . Discussion followed regarding asset valuation, operational efficiencies, 2, 000 mobile app subscribers within two weeks of launch, marketing being critical, reallocating funding for marketing, and conversion to secondary water at all courses . Straw poll: Council support for Administration to bring back a marketing proposal . All Council members were in favor. #4 . RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING A POTENTIAL UPCOMING APPLICATION THAT THE UTAH TRANSIT AUTHORITY (UTA) MAY BE MAKING TO THE FEDERAL DEPARTMENT OF TRANSPORTATION IN THEIR LATEST ROUND OF TIGER (TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY) GRANT FUNDING. View Attachments No discussion was held. #5. 6:24:24 PM INTERVIEW ALI OLIVER AND NICK JACKSON PRIOR TO CONSIDERATION OF THEIR APPOINTMENT TO THE HOUSING TRUST FUND ADVISORY BOARD. (ITEM H1) Councilmember Garrott said Ms . Oliver and Mr. Jackson' s name was on the Consent Agenda for formal consideration. #6. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. View Attachments The Council may give feedback or staff direction on any item related to City Council business. No discussion was held. #7 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #8 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. The meeting adjourned at 8 : 27 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 19, 2015 . ns May 26, 2015 The City Council met in Work Session on Tuesday, May 26, 2015, at 1 : 19 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, and Kyle LaMalfa. Absent: Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Alden Breinholt, Operations Division Director; Gina Chamness, Finance Director; Rick Graham, Public Services Director; Greg Davis, Public Services Deputy Director; Sean Murphy, Council Policy Analyst; Lehua Weaver, Council Senior Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Jan Aramaki, Council Community Facilitator; Council Ben Luedtke, Council Constituent Liaison; Mary Beth Thompson, Finance/Revenue Audit Manager; Garth Limburg, Financial Analyst; John Vuyk, Budget Manager; Tim Doubt, Deputy Police Chief; Butch Kucher, Fleet Management Director; Jill Love, Community & Economic Development Director; Mary DeLaMare-Schaefer, Community & Economic Development Deputy Director; Robin Hutcheson, Transportation Director; Brian Dale, Deputy Fire Chief; Ryan Mellor, Fire Marshall; and Cindi Mansell, City Recorder. Guests in Attendance: Hal Johnson, Utah Transit Authority. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 19 p.m. AGENDA ITEMS #1 . 1:20:15 PM RECEIVE A FOLLOW-UP BRIEFING ABOUT BUDGET AMENDMENT NO. 4 FOR FISCAL YEAR (FY) 2014-15. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. This amendment contains a number of proposed adjustments to the Fiscal Year 2014-15 Budget, including: • $1 million for City fleet replacement; • $473, 900 for the Regional Athletic Complex, which will open in 2015. Funds will be used to hire a superintendent and purchase additional supplies and equipment; • $380, 000 for Police Department laptop replacement; and other amendments. (H1) View Attachments Jennifer Bruno, Gina Chamness, Lehua Weaver, Margaret Plane, John Vuyk, Tim Doubt, and Alden Breinholt briefed the Council with attachments . Discussion followed regarding redirected funding for police laptops, various lighting projects, capital improvement funding requests, fleet replacement, energy savings, and lighting replacement due to deterioration (similar to deferred maintenance) . Mr. Breinholt said the pedestrian lighting project entailed energy savings that were not included in the previous Energy Savings Company (ESCO) projects . Councilmember Garrott said there was need to track budget amendment changes to the General Fund balance . Ms . Bruno discussed the level of fund balance information included in the report and said fund balance was increasing. Councilmember LaMalfa requested these types of proposals be submitted along with Budget and Capital Improvement funding requests versus during a budget amendment. Discussion followed regarding staff processing information, with Ms . Bruno stating the issue could be straw-polled and added to an issue for the end-of-year fund balance consideration. Ms . Gust-Jenson said action could be deferred on those items until Council held a CIP discussion or until the next fiscal year. Ms . Bruno discussed Council authority relative to Administrative fees charged to Golf (or any Enterprise Fund) by the General Fund. Ms . Bruno said Council time spent for golf Fiscal Year FY 15 was $97, 055 (compared to FY 2014 - $10, 000) . She said the Council could choose from a variety of options to charge hours to the Golf Fund to offset Administrative fees . The Council discussed removing items from the proposed budget amendment. Ms . Plane addressed a potential Administrative/legal issue associated with fee waivers in not following generally accepted accounting principles . She clarified the issue was whether or not Council Staff would charge for staff time . A 2-4 Straw Poll was taken and failed to support removing City & County Building Pedestrian Lighting from the budget amendment, with Council Members Garrott and LaMalfa voting "aye", Council Members Adams, Mendenhall, Rogers, and Luke voting "nay" . A 4-2 Straw Poll was taken in support of the City Council charging the Golf Enterprise Fund for Administrative fees with Council Members Adams, Mendenhall, Luke, and LaMalfa voted "aye", Council Members Garrott and Rogers voted "nay" . A 5-1 Straw Poll was taken in support of charging full cost recovery ($336, 411) to subsidize Administrative fees for staffing hours relative to the Golf Fund, with Council Members Adams, Mendenhall, LaMalfa, Rogers, and Luke voting "aye", Councilmember Garrott voted "nay" . Discussion followed regarding fleet vehicles and the separation of police vehicles . Councilmember LaMalfa suggested verifying the vehicle lists for duplicates/overlap. He said he preferred to consider a larger appropriation in the General Fund in effort to put Salt Lake City (SLC) on a path to having a first-class fleet . He suggested phased replacement versus one-time funding. Mr. Breinholt explained the Fleet Budget discussion would address this concept . He said in the meantime, the budget amendment allowed staff to order vehicles and get them into service quicker. Councilmember Mendenhall discussed an Enterprise Rental contract to evaluate fleet usage being undertaken and utilized by the Department of Environmental Quality (DEQ) and potentially other state offices and universities . She suggested the City investigate the potential to lease necessary vehicles and not own them by conducting this type of study. A 5-1 Straw Poll was taken in support of keeping the police items in the budget amendment proposal, with Council Members Adams, Mendenhall, Luke, Rogers, and Garrott voting "aye" and Councilmember LaMalfa voting "nay" . A 4-2 Straw Poll was taken in support of leaving the remainder of the fleet budget amendment items, with Council Members Adams, Mendenhall, Rogers, and Luke voting "aye", Council Members Garrott and LaMalfa voting "nay" . A 5-1 Straw Poll was taken in support of keeping Police laptop replacement for new Police recruits as well as current officers ($408, 500 combined) within the budget amendment, with Council Members Adams, Mendenhall, Rogers, Garrott, and Luke voting "aye", Councilmember LaMalfa voting "nay" . Discussion followed regarding requested funding for the Versaterm Contract . Mr. Vuyk said this was maintenance on an existing contract. Councilmember LaMalfa inquired as to the necessity when the entire 911 system could be changed. He discussed the law for the entire county to operate from the same 911 system and ongoing process to facilitate that change . Mr. Doubt discussed current need as well as administrative procedures ongoing to evaluate the system proposals and timing associated. A 5-1 Straw Poll was taken in support of keeping the E-911 Versaterm Contract in the budget amendment as proposed, with Council Members Adams, Mendenhall, Rogers, Luke, and LaMalfa voting "aye", Councilmember Garrott voting "nay" . #2 . 2:14:19PM RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items . a. Public Services View Attachments The Public Services Department provides many of the direct, day- to-day services SLC residents and visitors utilize. Public Services repairs streets, maintains parks and public open spaces, provides culture, education & recreation activities for youth and families, removes snow, removes graffiti, trims trees, sweeps streets, maintains traffic signs and signals, enforces parking ordinances, maintains the City's buildings among other services. Rick Graham, Greg Davis, Alden Breinholt, and Sean Murphy briefed the Council with attachments . Mr. Graham said this fall represents the first season for the Regional Athletic Center (RAC) operations . He addressed the request for an additional mobile license plate reader and other parking upgrades . Councilmember Mendenhall expressed concern with parking enforcement performing police-like duties and encouraged balance of parking enforcement versus revenue enhancement. Councilmember Adams inquired why efforts should be duplicated if parking citations were able to identify vehicles and alert police. Councilmember Rogers said the equipment would pay for itself in a few years with potential revenue. The Council discussed whether this was the correct type of revenue to be generating, need to streamline the parking process, how long license plate reader information was kept in the database, and whether purchase of handheld enforcement devices could be subsidized by previous providers . Mr. Graham said the revenue estimate was based on current collection from the existing license plate reader. Mr. Graham discussed the new Energy Facility Commissioning Agent position, Pioneer Park initiative, crossing guard program, service level objectives, and street maintenance (sidewalk/gutter repairs and crack/slurry seal) . Inquiry was raised about Pioneer Park funding, whether one-time money would be part of systematic implementation, private management of public spaces, potential for matching grant programs/opportunities, capital improvements to the park without reliance on SLC, fund leveraging, sponsorship, programming resources/consultants, and future governance. Councilmember Garrott requested follow-up information on timing mechanism disconnect following street maintenance. Mr. Breinholt provided an update on the work order management software system status . He stated the first target was Parks District 2 by the end of June, followed by remaining Park Districts before the end of summer. Inquiry was raised relative to 7-Peaks/Raging Waters revenue and parking. Mr. Graham said they did not reach revenue levels that would require revenue payments . He said the current agreement would lapse in 2017 but there had been interest/ negotiation in extending the agreement . Councilmember LaMalfa said he was interested in exploring new governance review structure or network of supporters for Pioneer Park but not exploring small items that would not add up to enough program. Mr. Graham said the intent was to earmark funds for a consultant to make progress for continual operating issues and programming ideas . Mr. Murphy further referenced tree maintenance and said the budget (including CIP) did not result in a full replacement rate . The Council requested additional tree ratio and partner engagement/donation information from staff. Mr. Murphy referenced cost benefit analysis relative to the commissioning agent and said detailed Full Time Employee (FTE) expectation questions would be a follow-up item. A 4-2 Straw Poll was taken in support of new mobile license plate reader hardware/software upgrades and handhelds as proposed, with Council Members Adams, Rogers, Luke, and LaMalfa voting "aye", Council Members Mendenhall and Garrott voting "nay" . A 4-2 Straw Poll was taken in support of bringing parking back to further discuss policies after budget, with Council Members Adams, Garrott, Mendenhall and Luke voting "aye", Council Members Rogers and LaMalfa voting "nay" . - A 4-2 Straw Poll was taken in support of exploring solutions and new public/private governance review structure for Pioneer Park versus not exploring more small branches that do not add up to enough program, and along with the potential to earmark funds (amount to be determined later) for a consultant for consideration and progress towards operating issues, with Council Members Adams, Garrott, LaMalfa, and Rogers voting "aye", Council Members Mendenhall and Luke voting "nay" . A unanimous Straw Poll was taken in support of the Council' s Urban Forest priority and not have the Administration approach the Council for funding without providing recommendation on how to consistently plant more trees than removing. Discussion followed regarding the need for ongoing tree planting ( (not being a CIP project) , and that it should be funded by expanding the operating budget . Further discussion followed regarding the potential to work with Administration to create a sustainable fund/fee for ongoing maintenance . Councilmember Rogers expressed concern about funding requested within the budget and the request to add 24 FTE' s, and how to maintain this type of increase and continue to balance the budget . Mr. Davis said the decrease in funding would not be attributed to service-level decrease and might have been a result of staffing changes . A unanimous Straw Poll was taken in support of restoring/matching crossing guard funding levels to match the 2013 budget. A 3-3 Straw Poll was taken and failed to study/investigate expanding the program to include Junior Highs, and to discuss long- term solutions for pedestrian safety, with Council Members LaMalfa, Mendenhall, and Garrott voting "aye", Council Members Rogers, Adams, and Luke voting "nay" . A 1-5 Straw Poll was taken and failed to explore an FTE to seek public/private partnership opportunities or donations citywide, with Councilmember Garrott voting "aye", Council Members Adams, Mendenhall, LaMalfa, Luke, and Rogers voting "nay" . A unanimous Straw Poll was taken in support of exploring a consultant in this budget to seek public/private partnership opportunities or donations citywide . A 2-4 Straw Poll was taken and failed to support funding allocation and direct Staff investigation into a full-time position (Dog Czar) that would work on dog-related program expansion, with Council Members Luke and Mendenhall voting "aye", Council Members Adams, Rogers, Garrott, and LaMalfa voting "nay" . Further debate followed regarding a new board or focus group to consider these issues and produce recommendations . It was noted the Parks & Trails Board was equipped to consider these types of items and a group should not be produced to only consider one issue . Ms . Gust- Jenson said early focus group recommendations were not strongly in favor of a board, but staff sensed the Council might desire quick action on having dog-off-leash areas implemented quickly into parks on an area basis . She said in making this a higher priority, a way to do so would be to provide the position. The Council determined to retain this item for unresolved issues . b. 4:07:16 PM Fleet Division The City's Fleet Management Internal Service Fund provides vehicles, fuel, and vehicle maintenance and repair services for all City departments. View Attachments Jennifer Bruno, Alden Breinholt, Butch Kucher, and Greg Davis briefed the Council with attachments . Discussion followed regarding Fleet inventory, funding requests for maintenance and replacement Fleet Fund budget, fuel usage, and other budget changes . Specific inquiry was made regarding police vehicles, existing and replacement numbers . Councilmember LaMalfa inquired as to process/procedure utilized to determine type/model/make/numbers of equipment . Mr. Kucher explained the point/use method utilized and associated with age, condition, value, air quality/reduced air carbon, and need. Councilmember LaMalfa said he would discourage CIP funding to maintain the fleet and would encourage a more sustainable General Fund appropriation. A unanimous Straw Poll was taken in support of including budget intent language to explore/study options for lease/rental/sharing/decreasing cost of light vehicles and equipment. c. 4:40:38 PM Refuse Fund The Refuse Fund includes the two enterprise fund budgets for the City's collections services and the Office of Sustainability. The budget for collection services funds includes weekly curbside waste and recycling collections, glass recycling, and the neighborhood clean-up. The Office of Sustainability budget funds the City's environmental and sustainability efforts, such as open space management, outreach, and development of sustainability projects relating to food policy and energy efficiency. View Attachments Item not discussed. d. 4:41:00 PM Capital Improvement Projects (CIP) Overview Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Mike Akerlow, Robin Hutcheson, Mary DeLaMare- Schaefer, David Everitt, and Jill Love briefed the Council with attachments . Mr. Murphy said 2014 Council Priority projects were included but there had not been time to include projects determined for 2015 . He said however, there was some overlap of the priority projects included. Discussion followed regarding funding sources/ revenues, types of encumbrance, trigger recommendations (new growth/Mayor' s expenditure recommendation) , ongoing items, and obligations . Mr. Akerlow clarified the new spreadsheet format, and new information this year. Discussion followed regarding different boards that review applications, with Mr. Akerlow stating he would send an updated log including changes or any funding approved through Community Development Block Grant (CDBG) that might apply. Inquiry was raised as to whether there was a board (or boards) that have a chance to look at actual numbers, with Mr. Akerlow stating applicants go before the Community Development Capital Improvement Projects Board (CDCIP) . Ms . Hutcheson further stated Transportation projects were taken before the Transportation Board before submittal to CDCIP. Councilmember LaMalfa expressed concern with relying on this CIP chart when there were constant updates and recommendations throughout the budget process . Mr. Everitt said it was important that ongoing conversations included up-to-date data and said staff would keep all new information coming forward as to available funding. Councilmember Luke said Items 13 and 62 were the same project and listed in two different places . Mr. Akerlow said it was not accounted twice but shown twice as a separate item for impact fees . Councilmember Mendenhall referenced Item 4 (Tree Projects) citywide park tree pruning and planting and referenced an earlier request to fund a position for tree planting and inquired about park strips . Mr. Murphy said he would work closely with Administration to determine what was in the General Fund for tree upgrades, tree maintenance, and meeting Council priorities . He said he understood the Council' s proposal to request full replacement of removed trees, and said it took time to determine how various budgets overlapped and/or complimented. He said he received confirmation that $40, 000 of the $250, 000 was for tree replacement. He said there were citywide projects that could be funded including a large number of west side master plan areas and might provide opportunity for funding that could be tied closely with priority areas . He encouraged the Council to request follow-up on specific projects to include that were not within the log as soon as possible . Discussion followed regarding the new CED position intended to implement master plans . Ms . DeLaMare-Schaefer said the Housing and Neighborhood Development (HAND) position would help coordinate a number of activities but a plan would take more than one person, and included the need for a great deal of time to grow and expand. Councilmember LaMalfa discussed bringing forward a financing plan in coordination with a master plan. He asked Mr. Murphy to find a place in the budget to insert financial planning and inquired how long (once funded) it should take to get a project completed. Ms . Love said that depended on the project/status, and whether it was a priority. She said the delay in results was not because they were short-staffed or not functioning, but involved large collaborative projects that were touched by many groups . Councilmember LaMalfa asked if it made sense to recapture monies from CIP projects that were more than four-five years old. Ms . Gust- Jenson said in many cases it would but there were some cases that were six or more years old. She said Council could request Staff review and add columns of information to determine when funding would be appropriated as part of the CIP priority or reason for delay. Councilmember LaMalfa discussed the previous Council goal of moving 9% of the CIP budget to the CIP account for construction of capital projects . He discussed the need to be disciplined and find funding to create a fully-funded CIP Program and requested that action. e. 4:40:51 PM Human Resources Department-Written Briefing The Department of Human Resources (HR) is funded by both the General Fund and Insurance and Risk Management Fund (which collects and distributes employee premiums and benefits) . The Department provides numerous services for all City employees. HR Department programs include: Compensation and Employment Recruiting; Benefits and Wellness Management; Insurance and Risk Management; Training and Equal Employment Opportunity (EEO) Regulatory Compliance; Departmental Payroll and Administrators; Departmental Consultants and Administrative Support; Citizen Compensation Advisory Committee (CCAC) Administration and the Civilian Review Board Administration. View Attachments Written Briefing Only - Updated to regular briefing to be conducted at a future meeting. f. Compensation for City Employees-Written Briefing Personnel and Payroll costs make up 660 of the City's General Fund budget. View Attachments Written Briefing Only - no discussion. g. 4:40:43 PM Insurance and Risk Management The Insurance and Risk Management Fund accounts for costs associated with employee health insurance, dental insurance, disability insurance, life insurance, unemployment compensation, risk management insurance, and workers compensation. View Attachments Item postponed. h. 5:23:05PM Fire Department - Recreational Fire Regulations Ordinance - Update and Third Party Inspection Program View Attachments 1 . The Fire Department provides fire and medical services to residents and visitors. 2. Proposed changes to the City's regulations for recreational fires and procedures for enforcing the International Fire Code relating to system inspections. • Recreational fires. Currently, the City considers fires up to 8 feet in diameter to be recreational fires. Under the proposal, the regulations would be changed to mirror the International Fire Code's, which defines a recreational fire as those 3 feet by 2 feet or smaller. • International Fire Code enforcement. This proposal would allow a third-party system to provide oversight on the status of suppression, detection and notification of systems throughout the City. All buildings are required to have fire systems installed, inspected and deemed operational, but currently, only the Fire Department can provide inspections and enforcement. Jennifer Bruno, Brian Dale, Ryan Mellor, and John Vuyk briefed the Council with attachments . Ms . Bruno said the annual budget briefing was being combined with two ordinance adjustments; one relative to third party inspections to comply with International Fire Code and the other relating to recreational fire regulations . Deputy Chief Dale briefly described the proposed ordinance changes which enabled a third-party vendor to report to the Fire Department. Councilmember Garrott expressed concern about including the actual fee amount in the ordinance in the case of future or ongoing requests for change . Deputy Chief Dale said this process was already ongoing and the request was to report findings through a third-party vendor. Mr. Mellor said businesses were required to have inspections available upon request . He said currently, the biggest issue was fire escape inspections . Councilmember Mendenhall said there was the need to be proactive and have a more transparent and accessible system for business owners who needed to have their business inspected. Mr. Mellor said the intent was to start regular communications and include information relative to specific law changes or updates . Councilmember Mendenhall requested a written briefing or some type of information be provided to the Council outlining how the process would occur (who communication was coming from, what type of communication) . Deputy Chief Dale addressed the proposed conversion of two sworn firefighter positions to civilian positions to serve as Technology Services Manager and Warehouse Technician. He discussed the move from paper to technology devices and said the Fire Department had to maintain those themselves without the assistance of Information Management Services (IMS) dedicated staff (who maintain the back-end items only) . He said this change would be a great partnership and would improve the ability to move forward with the mobile devices currently being used. He further discussed different tiers of inspection process, squads, safety, Health Insurance Portability and Accountability Act (HIPAA) , security, number of fire calls, staff coverage, equipment quality, use of lights and sirens, and other items to increase efficiencies . Inquiry was raised as to reduction in fire prevention budget during a time of increased number of reported fires . Deputy Chief Dale said Staff would have to research that budget decrease and report back. He further discussed public messaging, fire reduction strategies, and awareness campaigns . Further discussion followed regarding the combined 911 dispatch, with Deputy Chief Dale stating the cross-training/one-stop shop was a positive step but there was still a learning curve associated with logistics and improvements to be made . #3. 6:07:30PM INTERVIEW BRIAN A. DALE, PRIOR TO CONSIDERATION OF THIS APPOINTMENT AS THE SALT LAKE CITY FIRE CHIEF. (ITEM H1) View Attachments Councilmember Garrott said Mr. Dale' s name was on the Consent Agenda for formal consideration. #4 . RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. a. Finance and Consolidated Fee Schedule View Attachments I . 7:37:32 PM Finance Department Legislative Sponsor: Budget Related Item The Finance Department includes Revenue Auditing, Accounting Financial Reporting, as well as Business Licensing, the Purchasing and Contracts Division, Civil Action Unit, and the Office of the Treasurer. As part of the Finance budget, the Council may discuss 2015 annual assessments for Special Lighting District L03 that involve some significant increases for property owners. Ben Luedtke, Gina Chamness, Mary Beth Thompson, Jan Aramaki, Cindy Gust-Jenson, Garth Limburg, and Lehua Weaver briefed the Council with attachments . Ms . Chamness reviewed departmental goals, transparency, technology, and staffing efforts . Councilmember Adams discussed the Fraud, Waste, and Abuse Hotline memo and said she fully supported outsourcing and funding this function. She said she would further support a similar hotline available to all departments and citizens under a broader reach. Ms . Thompson provided an update on new parking software and projected revenues . Discussion followed on parking fees and whether those should be raised or lowered to free up or create more use downtown. Ms . Chamness said Finance could work with Transportation to make that determination. Ms . Thompson said 44 pay stations had been eliminated, but block-by-block analysis could be done to determine areas of highest utilization. She further referenced the "parkslc" application for increased public service . Councilmember Adams encouraged a broader outreach to promote this product and stated many of the pay stations also did not have a contact phone number. Ms . Gust-Jenson said a consultant had been working with Administration regarding various Lighting District issues . She said it could take time and funding remained a large unresolved issue that went back many years . Ms . Aramaki said there were several districts that would experience increases due to deferred maintenance . Ms . Gust-Jenson said this was a complicated issue that required a great deal of public disclosure . Mr. Limburg said large increases were one- time and not for 10 years . He referenced the amortization table and said the Finance Office was prepared to work with Public Utilities to get the billing out for L03 for this fiscal year for those with an increase percentage less than 50% . He said only those districts or properties with extraordinary circumstances would be greatly affected. Ms . Gust-Jenson said billings would not entail the public input process the Council had requested. She said there were many charges to these areas and it was unknown as to whether those were consistent, yet there was the ongoing need to move forward in the process . Ms . Chamness said if L03 did not proceed by June 30, the deficit would be worse by deferring another year. The Council expressed concern regarding the need to correct the inaccuracies provided to the public and the lack of transparency over the years . Ms . Weaver said the L03 determination was immediately needed and discussion followed regarding options at this time . A 3-3 Straw Poll was conducted and failed for assessments to remain the same and for Staff to work with Administration on creating a letter of explanation relative to increased transparency. A 4-2 Straw Poll was conducted and passed to move forward in the budget with a percentage change rate not to exceed 33% across the board with Council Members Adams, Rogers, LaMalfa, and Mendenhall voted aye, Council Members Luke and Garrott voted nay. (Councilmember Adams originally voted against this poll but changed her vote to "aye" enabling Staff to move forward) and including Staff working with Administration to create a letter of explanation for increased public transparency. 2. 8:27:22PM Consolidated Fee Schedule View Attachments Legislative Sponsor: Budget Related Item The Consolidated Fee Schedule is a list of fees the City charges to offset administrative service costs and regulatory costs. It is updated annually as part of the budget process. Ben Luedtke, Gina Chamness, and Mary Beth Thompson briefed the Council with attachments . Discussion followed regarding sponsorships, advertisement and outreach for adopting a crosswalk, with Ms . Thompson stating the ordinance did not remove pedestrian crosswalks but merely enacted a program to adopt a sponsorship. Ms . Thompson said she would have to return to the Council with program specifics . Councilmember LaMalfa suggested the Council consider an additional golf fee schedule tier to delegate authority for the golf system to be dynamic about timing/days for increased charges but would still allow the Council to retain oversight of the fees . Councilmember Garrott said that would entail a larger policy discussion that could be considered under unresolved issues . b. 8:39:04 PM Unresolved Issues View Attachments This includes all ideas Council Members have for altering the proposed budget. It could include restoring funding for a program that was proposed to be cut, or changing the number of employee positions a department is allotted. The Council reviews and discusses these kinds of potential changes during the "unresolved issue" portion of Council meetings in May and early June before taking action on the budget. No discussion - The Council was asked to take and review the list of unresolved issues for further discussion at a later date. #5. 8:39:52PM RECEIVE A BRIEFING FROM THE ADMINISTRATION REGARDING A POTENTIAL UPCOMING APPLICATION THAT THE UTAH TRANSIT AUTHORITY (UTA) MAY BE MAKING TO THE FEDERAL DEPARTMENT OF TRANSPORTATION IN THEIR LATEST ROUND OF TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY (TIGER VII) GRANT FUNDING. View Attachments Russell Weeks, Robin Hutcheson, and Hal Johnson briefed the Council with attachments . Ms . Hutcheson said the City applied for this grant in the past and learned critical lessons on the collaborative process . She said UTA agreed to step forward and apply for the City and distributed a handout entitled Transportation Potential Funding Sources Supporting S-Line Improvements & Tiger VII discussion summary May 2015. Mr. Johnson said UTA built major investments for 2015 and reviewed a list of those projects . He said those projects utilized all capital funds and as a result, UTA was limited on capital resources to take on large projects . He said they were working to eliminate debt over the next few years and although this was considered a good investment, UTA was tapped out within the timeframe to provide capital funds . He discussed future opportunities for additional partnerships . The Council discussed funding options, who would own the tracks once installed, track surrounding property ownership, estimated completion date for the Transit Master Plan, UTA not providing any funds toward the project, advance notice to business, and overall timeline . Mr. Weeks said he needed any comments/concerns from the Council immediately. #6. 9:23:05PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See file M 15-5 for announcements . #7 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #8 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE § 52-4-205, FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 9 : 25 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 26, 2015 . clm June 2, 2015 The City Council met in Work Session on Tuesday, June 2, 2015, at 1 : 16 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Luke Garrott, Lisa Adams, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lynn Pace, Counsel to the Mayor; Jeff Niermeyer, Public Utilities Director; Debra Alexander, Human Resource Director; Robin Hutcheson, Transportation Director; Jill Love, Community & Economic Development Director; Mary DeLaMare-Schaeffer, Community & Economic Development Deputy Director; Gina Chamness, Finance Director; Russell Weeks, Council Policy Analyst; David Salazar, Human Resource Program Manager; Lehua Weaver, Council Policy Analyst; John Naser, City Engineer; Melissa Green, Human Resource Program Manager; Jodi Langford, Human Resource Program Manager; Greg Davis, Public Services Deputy Director; Vicki Bennett, Sustainability Environmental Director; Tamra Turpin, Risk Manager; Debbie Lyons, Sustainability Program Director; Scott Freitag, 911 Dispatch Director; John Baxter, Justice Court Judge; Curtis Preece, Justice Court Administrator; Valeta Bolton, Court Financial Analyst; and Cindi Mansell, City Recorder. Guests in Attendance: Laura Levitt, American Preparatory Academy Director; Kindergarten Teachers and Classes; Hal Johnson, Utah Transit Authority Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 16 p.m. AGENDA ITEMS 1:16:06PM Introduction of American Preparatory Academy. Laura Levitt introduced herself as Director of the West Valley 1 Campus of the American Preparatory Academy. She explained this year (as part of the curriculum) the Kindergarten class had learned the entire Gettysburg Address . She said this was quite an accomplishment for any student let alone at Kindergarten age. She then introduced the Kindergarten teachers : Mrs . Nuttall; Mrs . Miller; Mrs . Peterson; and Mrs . Henderson. The students then recited the entire Gettysburg Address by Abraham Lincoln. Upon completion, the students received a standing ovation and thank you from the City Council and audience. Councilmember Rogers introduced his very own Kindergarten Student. #1 . 1:22:22 PM RECEIVE A WRITTEN BRIEFING ABOUT THE 2ND QUARTER HOUSING REPORT FOR FISCAL YEAR 2014-15 , WHICH REFLECTS THE OUTCOMES OF THE CITY' S HOUSING EFFORTS IN RELATION TO CURRENT HOUSING MARKET CONDITIONS. Included in the report are targets for the 5000 DOORS housing initiative. View Attachments Councilmember LaMalfa commented regarding citywide housing statistics and the sale of 40 homes last year (in zip code 84104) . He said the Neighborhood Lift Program sold 24 units in March and 27 in April . He said this was a huge leap for housing sold in District 2 and notably housing that was capped at a certain income level . He referenced the report, and said District 2 received the majority of funds for housing preservation (51% of total housing funds) . He expressed concern regarding the continuing concentration of poverty in the same area regardless of the adopted Housing Plan. He said the solution was a Council goal relative to increased economic development, reducing crime, increased education, and the continued focus in the same area. He said a way of stemming negative consequences was to invest in the West Side Master Plan. He said he hoped to include a revenue bond to assist with the positive growth of that community via implementation of that Plan and discussed potential funding sources for the future. #2 . 1:22:29 PM RECEIVE A WRITTEN BRIEFING ON UNRESOLVED ISSUES IN THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2015-2016 . Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Written Briefing Only. #3 . 1:26:20 PM RECEIVE A WRITTEN BRIEFING ON THE PERSONNEL AND PAYROLL COSTS THAT MAKE UP 66% OF THE CITY' S GENERAL FUND BUDGET. View Attachments Written Briefing Only. #4 . 1:26:31 PM RECEIVE A BRIEFING ABOUT A RESOLUTION PREPARED BY THE UTAH LEAGUE OF CITIES AND TOWNS ENCOURAGING THE SALT LAKE COUNTY COUNCIL TO PLACE A . 25 PERCENT LOCAL OPTION TRANSPORTATION TAX ON THE 2015 GENERAL ELECTION BALLOT. Placing it on the ballot would give residents county-wide the opportunity to determine whether the sales tax should be enacted. If passed, . 10 percent of the sales tax would go to Salt Lake City to fund a variety of transportation projects; . 05 percent would go to Salt Lake County for transportation projects; and . 10 would go to the Utah Transit Authority for bus and rail transit. If passed, the .25 percent would bring sales tax rates in cities and unincorporated Salt Lake County to 7. 1 percent. View Attachments Lynn Pace and Russell Weeks briefed the Council from attachments . Discussion followed regarding the proposed resolution and increase on all items dedicated to transportation. Mr. Pace said the Legislative authorization was not specific as to when the issue would be placed before the voters; the issue was whether it would be in the fall of 2015 or wait until 2016 . He said there appeared to be strong Administration/ surrounding community interest in moving forward sooner than later. Discussion followed regarding timeline, public engagement or public entity participation, considering how funding would be used before being placed on the ballot, and whether or not Salt Lake City should be speaking to their residents relative to project specificity. Council consensus was to approve a letter expressing City support for the funding increase and consider a resolution at the June 16, 2015 meeting. #5. 1:41:00PM RECEIVE A FOLLOW-UP BRIEFING FROM THE ADMINISTRATION REGARDING AN UPCOMING APPLICATION THAT THE UTAH TRANSIT AUTHORITY (UTA) PLANS TO SUBMIT TO THE FEDERAL DEPARTMENT OF TRANSPORTATION IN THE LATEST ROUND OF TRANSPORTATION INVESTMENT GENERATING ECONOMIC RECOVERY (TIGER) GRANT FUNDING. (ITEM Fl) View Attachments David Everitt, Robin Hutcheson, Russell Weeks, Jill Love, Mary DeLaMare-Schaeffer, Gina Chamness, John Naser, and Jeff Niermeyer briefed the Council from attachments . Mr. Weeks outlined the pros and cons of the TIGER Grant as well as current funding. Ms . Hutcheson discussed potential for the project along with improvements to 2100 South Highland Drive . Mr. Niermeyer reviewed infrastructure projects needed to be done in this same area (and in conjunction) , including water line replacement, repairs, signals, roadway work, and smaller associated drainage projects . Discussion followed regarding transportation, parking, and absence of UTA participation. Ms . Hutcheson said all those involved with the project were looking at ways to reduce operating costs as much as possible . Councilmember Mendenhall requested frequent updates from Ms . Hutcheson as to UTA partnership efforts . Ms . Hutcheson discussed the public engagement process with those affected and said staff would consider similar lessons involved with the North Temple process . Inquiry was raised if the grant funding was not received, would Staff move forward with replacement of the sewer and water line. Mr. Niermeyer said ideally, staff would continue condition assessment of those lines; however, some improvements were development-driven. Discussion followed regarding potential for a Special Improvement District, track ownership, and maintenance. Ms . Hutcheson said there was no agreement in place (only for existing tracks) and the concept of ownership/maintenance would return with a multitude of items during the agreement negotiations . Councilmember Garrott expressed concern that UTA was the main grant applicant and there appeared to be consensus they would own the rails . Ms . Hutcheson explained that currently, the City did not have the capability to maintain the physical rails . Mr. Everitt affirmed this detail had not been agreed upon and agreements would be put into place once a funding source was clarified. He said he understood the Council wanted to maintain options and flexibility in going forward; he suggested discussion and negotiation during the gap between when grant awards were announced and disbursed. Further discussion followed regarding ownership of the rails . Councilmember Mendenhall said that conversation was needed; however, the TIGER grant discussion was not the right time . Councilmember Garrott expressed concern with setting precedent going forward; the conversation was far more comprehensive as to whether the City wanted to get into the railway business . Councilmember LaMalfa said this was a large complicated project and engineer estimates were already not timely for master plan projects; he inquired how Engineering would be able to make choices regarding projects to prioritize as a result of dramatically increased workload or potential effects on Staff. Ms . DeLaMare-Schaeffer said that was not a fair comparison and management had the ability to manage and prioritize projects every day. Ms . Love said Staff had consultant resources already being utilized for the Parks and Open Space bond on a number of projects and there was potential to extend services with these firms . She said the process and juggling priorities would continue to be reviewed administratively, and that prioritization was influenced by the Capital Improvement Process (CIP) process . Mr. Naser discussed Engineering Staff and monthly coordination meetings with each Department and Division. He said that process entailed evaluating project needs, confirming maintenance, public expectation, and funding. He said it would help him to know which projects were lingering that was not in conceptual design or construction. Ms . Love said an internal review would be conducted to identify gaps; however, there were many divisions and agencies involved in a project throughout its life . Inquiry was raised regarding the $2 . 5 million set aside and what happened if the project did not go forward. Ms . Hutcheson said it would be dedicated to specific CIP projects, but they were allowed to count as match because they touched the proposed TIGER area (McClelland Trail/other) . Ms . Gust-Jenson said before a project was started or funds encumbered, the Council could always go in and reclaim remaining funds . Councilmember LaMalfa said he was comfortable with the general direction to essentially support the grant application on the condition that no more General Fund money be used to make a match. Councilmember Garrott said giving away rail ownership and lack of UTA investment would be deal-breakers for him unless there was a contingency that should UTA become owners of the rails, there would be some other exchange of value . Ms . Hutcheson explained UTA would require permitting for the right-of-way and street access . Ms . Gust- Jenson said such could be accomplished via Interlocal agreement and if the City and UTA were not successful, the project could not move forward. The Council considered alternative funding mechanisms and sources . Ms . Chamness said Staff was in the process of preparing the transmittal to authorize an interlocal agreement between Salt Lake City and Salt Lake County relative to $3 . 7 million funding details allocated for Class C roads, highway construction or reconstruction, or maintenance projects . She said wording could be included as to what the money would be used for, and could be included within the budget amendment process . Ms . Gust-Jenson said there was no contingent motion related to a Special Assessment Area (SAA) because the City would not have total control . She said there were two instances the City had unsuccessfully planned or relied upon. She said funding from the county would technically go into the General Fund, similar to gas tax funding or new revenue . #6. RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. Although the briefings will focus on the items listed below, any budget related matter may be discussed, including the budgets and ordinances associated with all enterprise funds and special funds subject to adoption by the Salt Lake City Council . Council Staff Reports on Previously Presented City Department Budgets a. 3:23:24PM Human Resources Department View Attachments The Department of Human Resources (HR) is funded by both the General Fund and Insurance and Risk Management Fund (which collects and distributes employee premiums and benefits) . The Department provides numerous services for all City employees. HR Department programs include: Compensation and Employment Recruiting; Benefits and Wellness Management; Insurance and Risk Management; Training and Equal Employment Opportunity (EEO) Regulatory Compliance; Departmental Payroll and Administrators; Departmental Consultants and Administrative Support; Citizen Compensation Advisory Committee (CCAC) Administration and the Civilian Review Board Administration. Debra Alexander, David Salazar, Melissa Green, Margaret Plane, and Jennifer Bruno briefed the Council with attachments . Ms . Alexander said there were no changes to the budget . Discussion followed regarding reduction in consultant expenses realized by net reductions in pension costs and health insurance; infrequent support consulting for City agencies that do not fall under the City (Library) ; and base purpose statements included last year but not this year. Ms . Alexander discussed measurements, contributions, diversity in terms of representation, inclusiveness, welcoming process for new employees, increasing diverse representation at all levels of the organization, treatment, policies administered or enforced, employee morale to some extent (department function) , termination or discipline responsibility, and CCAC recommendations relative to pay. Inquiry was raised regarding potential pay disparity (between American Federation of State, County, and Municipal Employees (ASCFME) police officers and the Police Union/Airport Police officers) including potential for disadvantage in quality staffing at the Airport . Mr. Salazar explained this issue was raised a couple of years ago and the feedback received was relative to meaningful differences in duties . He said it might be time for another review. Inquiry was raised as to whether it still made sense to have a separate Police Department at the Airport . Discussion followed regarding the Airport being an Enterprise Fund with the ability to contract for services . Inquiry was raised as to Human Resource (HR) training topics, with Ms . Alexander stating departments could individually approach her group with specific topics . She said typically, trainings included organizational health and how to measure success, performance or effectiveness of training, tools of self-assessment and a trainee questionnaire regarding culture "fit", important values such as gender discrimination, sexual harassment, and retaliation. Melissa Green provided an overview of the Equal Employment Opportunity (EEO) investigation process . Ms . Alexander responded to Council questions regarding the sequence of events involving former SLCPD Officer Rick Findlay. She said allegations were sustained in the report. She said the response of appropriate action varied depending on conflicts, allegations, number of employees involved, etc. She said the Chief had the authority to administer discipline and was not in the HR realm. Concern was expressed as to existing policy that allowed such flexibility, at what point termination became appropriate, and how that policy was defined. Ms . Alexander said in this instance, the timeframe (although not defined in policy) was not customary. She further addressed various types of disciplinary action. Ms . Plane said a Closed Session had been requested to answer questions relative to what was not in the public record, what would be made available, and to the extent of further questions . Councilmember Mendenhall suggested an appropriate timeframe for disciplinary response should be included within policy as a result to specific behaviors . b. 4:18:03PM Insurance and Risk Management View Attachments The Insurance and Risk Management Fund accounts for costs associated with employee health insurance, dental insurance, disability insurance, life insurance, unemployment compensation, risk management insurance, and workers compensation. Jodi Langford, Jennifer Bruno, Debra Alexander, and Tamra Turpin briefed the Council from attachments . Ms . Langford provided an overview of changes as recommended for implementation by the Benefits Committee, including increase of mental health coverage, discontinuance of the Summit Care Plan, and removal of retiree health care coverage . Ms . Turpin responded to insurance for special events in light of recent ordinance changes . She said recent changes were successful and acquiring insurance for events had not been an issue . She further referenced zoo (and other properties) coverage in the amount of the improvement bond, and $3 . 4 million of art coverage for replacement or reproduction. Discussion followed regarding Public Employees Health Plan (PEHP) as a partner in terms of estimating healthcare costs, child care update or project status, number of employees on the 501C9 program, and the employee health clinic. c. 4:48:02 PM Refuse Fund View Attachments The Refuse Fund includes the two enterprise fund budgets for the City's collections services and the Office of Sustainability. The budget for collection services funds includes weekly curbside waste and recycling collections, glass recycling, and the neighborhood clean-up. The Office of Sustainability budget funds the City's environmental and sustainability efforts, such as open space management, outreach, and development of sustainability projects relating to food policy and energy efficiency. Greg Davis, Vicki Bennett, Debbie Lyons, and Lehua Weaver briefed the Council from attachments . Ms . Bennett said Sustainability had 10, 000 followers on social media. Discussion followed on solar grant, tailpipe emissions plans, door-to-door outreach process, reduced recycling proceeds, no fee increases, and continued promotion of refuse container downsizing. Inquiry was asked about market and sale of yard waste products, with disappointment being expressed in not using this as a source of revenue . Ms . Lyons explained there was a significant amount that was sold; the landfill had a separate budget and these funds would not go back to Sustainability. She said there was a significant amount of work/capital overhead involved with yard waste, but Staff was considering opportunities to outsource the operation to a private company. Concern was expressed regarding paying a vendor to provide a valuable product they were not selling. Ms . Bennett said Staff worked closely and pushed to improve this process to result in a better product and increased financial outcome . Discussion followed regarding the addition of food waste and the multi-family recycling ordinance that would come forward after Council budget deliberations . d. 5:11:03 PM Legislative Intents and Interim Study Items The Council will receive a briefing from Mayor Becker's Administration regarding the Council 's Legislative Intent Statements and Interim Study Items for Fiscal Year 2015-16. Legislative intents are formal requests the Council makes of the Administration. The briefing will go over the Administration's responses to Council requests on a variety of topics contained in a semiannual report, including: • management of community improvement grants; • revenues from fines and forfeitures; • City Cemetery study; and other topics. Item not held. e. 5:11:22 PM 911 Communications Bureau View Attachments The 911 Communications Bureau was created as a part of the FY 2013 budget process, and consolidated Police and Fire Dispatch personnel into a single department. Jennifer Bruno and Scott Freitag briefed the Council with attachments . Mr. Freitag provided an overview on 911 in the State of Utah, computer dispatch systems, effective collaboration, and how they were connected within regions throughout the state . He discussed the term length of dispatchers, and said only . 03% make it to a 35-year retirement . He said the entry level salary might be adequate, but first year salary issues result in over 50% turnover. He said the CCAC Report looked at 2014 numbers, and he was working with HR for updated reviews . He further discussed the legislatively required technology initiative which was in the demonstration phase (4 vendors) . f. 5:28:28PM Justice Courts View Attachments The Justice Court handles misdemeanor criminal citations, small claims, traffic citations and traffic school for moving violations. Honorable Judge John Baxter, Valeta Bolton, and Curtis Preece briefed the Council with attachments . Judge Baxter provided an overview of the Justice Court operating a much reduced paper environment, scanning with a high degree of success, and low error rate . He said although initially nervous about the notion of scanning and shredding, staff was comfortable with the electronic environment . Inquiry was raised as to whether there was the need for additional funding for positions or tools . Judge Baxter referenced three positions funded in last year' s budget and said there was ability to limit funding for two of those . He said one Judicial Case Manager was hired to troubleshoot older court cases and this position had already made progress on formerly dead cases . Discussion followed regarding staffing with Mr. Preece offering explanation that it was determined accounts receivables were being sent to the Office of State Debt Collection and had been very successful . He said therefore, positions were not needed for that specific purpose . He said there was need for clerical function to escalate timely service, but not for collections with monetary penalties as was originally requested. Discussion followed regarding numbers and statistics tracking the service of justice for victims of sexual assault and whether the City lagged behind other areas . Concern was expressed that no request was made for victim counselors . Judge Baxter said providing services for victims through the courts was difficult. He said there was obligation to find a safe place for the victim to come into court and receive protection. He said for the most part, victim resources came primarily through the Police Department, City Prosecutor' s Office, or agencies that had victim advocates . Further discussion followed regarding jail, changes in procedure relative to inadequate jail use for small fines and community service above and beyond jail, etc. #7 . RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. Although the briefings will focus on the items listed below, any budget related matter may be discussed, including the budgets and ordinances associated with all enterprise funds and special funds subject to adoption by the Salt Lake City Council . a. 8:40:59 PM Attorney' s Office and Records Management i . The Office of the Salt Lake City Attorney includes a section responsible for civil matters and administration, a section responsible for prosecution of criminal matters and the Office of the City Recorder. The City Attorney also administers the Risk Management and Governmental Immunity functions. ii . This briefing may also include a discussion regarding citywide document and records management. Items not held. b. 8:41:24 PM Unresolved Issues This includes all ideas Council Members have for altering the proposed budget. It could include restoring funding for a program that was proposed to be cut, or changing the number of employee positions a department is allotted. The Council reviews and discusses these kinds of potential changes during the "unresolved issue" portion of Council meetings in May and early June before taking action on the budget. View Attachments Lehua Weaver and Jennifer Bruno briefed the Council with attachments . Discussion followed regarding revenue items such as the property tax stabilization proposal . Ms . Bruno said the actual new growth numbers would be available on June 8, 2015 . Councilmember Mendenhall referenced the increase of actual property tax collected from 2013 and 2014 budgets, and said the proposed increase was based on a two-year trend and could be considered or utilized for future predictions as well . 1 . A 5-2 Straw Poll was conducted and failed to eliminate the property tax stabilization effort, with Council Members Adams, Penfold, Luke, Mendenhall, and LaMalfa voting "nay"; Council Members Garrott and Rogers voting "aye" . 2 . Discussion followed regarding the current proposal to increase expired parking meter fines from $15 to $25 . Councilmember Penfold said if reduced, this could potentially eliminate one tier of the late fine structure, which could have an increased impact on revenue . Suggestions were offered for a possible tier modification, increased time, or some other option/alternative to raise fines . A unanimous Straw Poll was conducted requesting additional information for reducing the increase for expired parking meters . 3 . Discussion followed regarding other revenue ideas from the City Council . Councilmember LaMalfa said he suggested an additional golf tier as well as cart rental increase . He inquired as to rates at the new soccer complex, with Ms . Bruno stating she was unsure as to level of detail but knew that Administration was attempting to make the facility revenue-neutral . Ms . Gust-Jenson said there had been no public commitment to require revenue-neutral, and did not want to represent that impression. 4 . Discussion followed regarding expense changes and taking one-time savings from positions by authorizing hiring extension to September 1 . Councilmember Penfold requested additional information and suggested stretching or increasing the hiring process for one month (to October 1) to increase savings . Councilmember LaMalfa referenced Item 4 on Legislative Intents which would capture savings that was budgeted for personnel but not spent on personnel back to the fund balance as a method of motivating hiring of the maximum staff level allocated. A 3-4 Straw Poll was conducted and failed with Council Members Garrott, LaMalfa, and Mendenhall voting "aye"; Council Members Adams, Penfold, Rogers, and Luke voting "nay" . A unanimous Straw Poll was conducted to extend one-time savings from positions by authorizing hiring as of October 1 (an additional month) . 5 . Discussion followed regarding adding resources to Engineering to expedite availability of cost information to Council Members . Ms . Bruno said Administration provided clarification that the cost estimating part of the cycle was not necessarily the area where delays occur. She said there were two items - getting information up front and the life cycle of the CIP process . Ms . Gust-Jenson said if the Council wanted opportunity to obtain cost estimates up front before they were included in the CIP process, there was a mechanism to accomplish it. Councilmember LaMalfa discussed the focus on master plan implementation and the constraint of knowing how much items cost for CIP or funding processes . He said currently, availability of cost estimates, was subject to priorities of Engineering or Community & Economic Development teams . The Council discussed wanting additional information. Councilmember Penfold suggested adding a legislative intent to request Administration evaluate the process from application through completion. Ms . Gust-Jenson said that process was underway and Council Staff were invited to participate . She clarified this item could be one-time with consulting or ongoing full-time employees . Councilmember LaMalfa said the projects had to be applied for and he suggested thinking broadly to seek cost estimates at the time of Master Plan adoption. Concern was expressed regarding over-estimating and potential timing of the study. A 5-2 Straw Poll was conducted and failed regarding adding resources to Engineering to expedite availability of cost information, with Council Members Adams, Penfold, Rogers, Luke, and Garrott voting "nay"; Council Members LaMalfa and Mendenhall voting "aye" . 6 . Discussion followed regarding consideration of asking for studies relative to the CIP process and building permit process . Ms . Gust- Jenson discussed process, timing, cost, and staffing considerations, ordinances, business/application process, etc. She said she believed these could be funded with already appropriated funds . There was a unanimous Straw Poll in support of the studies as requested. 7 . Consideration was given to funding the Housing and Neighborhood Development (HAND) Project Coordinator contingent on implementation of specific master plans . Councilmember LaMalfa suggested the item should read "Adopted Master Plans" only. Concern was expressed relative to preventing HAND from determining where the position function would be most beneficial . Ms . Bruno said there could be some plans not adopted by the Council that could be directed to the position such as 5, 000 Doors; Westside Master Plan; and the Downtown Master Plan. A 4-3 Straw Poll was conducted and failed for contingent appropriation funding only for Council Adopted Master Plans with Council Members Rogers, Luke, Adams, and Penfold voting "nay"; Council Members Mendenhall, LaMalfa, and Garrott voting "aye" . Clarification was offered that Council could still vote to fund or not fund that position. 8 . Ms . Bruno referenced holding off on the Economic Development position, potentially until the Enterprise SLC report . She said Administration response included the goal of the proposed FTE to "shepherd" small business customers through the regulatory process across multiple City Divisions and Departments such that they could open their business quickly and seamlessly in SLC. Ms . Gust-Jenson said the position was an ombudsman versus regulator. The Council discussed this being a key component for business in SLC, requesting performance measures, including the Good Landlord Program, or need for more information. A 6-1 Straw Poll was conducted in support of holding off on the Economic Development manager position until October 1, with Council Members Adams, LaMalfa, Mendenhall, Luke, Penfold, Rogers voting "aye"; Councilmember Garrott voting "nay" . 9 . Ms . Bruno referenced cost justification study for building permit fees and said clarification was provided this could be achieved in the existing budget . A unanimous Straw Poll was conducted in support of including this provision as a Legislative Intent . 10 . A unanimous Straw Poll was conducted in support of enhancing internal Fraud/Waste/Abuse function by adding an outside hotline . New Item between 42 & 43 . Discussion followed regarding reconsideration of the scope of the Energy Saving Company (ESCO) that was approved in September 2014 to address concerns of residents and concerns for City trees . Councilmember Luke spoke in favor of consideration to expand the irrigated area at Bonneville by extending the life of the ESCO. He said this would still move towards the overall conservation issue . Inquiry was raised as to urgency, with Councilmember Luke stating it would be best while the project was currently under construction. He suggested providing Administration direction to relay to Public Services . Councilmember LaMalfa said he was concerned because during golf course negotiations and closures the Council was instructed the ESCO contract was signed and closed and the Council based decisions on that information. Councilmember Luke said he would not have voted for the ESCO had he known it would not extend to the edge of the course and trees . He said he was convinced not to allow the turf to die either. He said perhaps the Council could not undo the ESCO but they could at least add to the contract, and make this right. He said trees were a Council priority and the Council to relay how serious they were about their priorities . It was stated the ESCO for Rose Park, Glendale, and Bonneville were a package deal . Councilmember Luke said neighbors around Bonneville were open to a SAA; he referenced a handout from his community entitled East Bench Residents Proposal for Bonneville Golf Course wherein it was recommended to provide for elements of maintenance for the 13-acre perimeter. He requested a Straw Poll to provide direction to Administration on renegotiating the ESCO to include this piece of looking at separate financing. Councilmember Penfold said he would be in favor to leave the ESCO as is and requested a proposal for maintenance of the trees around the perimeter. He said consideration should be given above and beyond the cost estimate for tree maintenance and requested more information on the tree component. Discussion followed regarding financing options and alternatives such as a resident SAA. A unanimous Straw Poll was taken to request additional information, including a variety of funding options for potential projects and maintenance levels which ranged from secondary extension on the irrigation system to hand watering. Ms . Bruno said she had numbers for separate financing mechanisms to extend the irrigation system and watering; the question would be at what level and whether turf would be maintained as well as trees . Discussion followed regarding the intention to meet the neighborhood goal which was stated at the level of turf expectation, keep the turf root system alive, whether it would be rolled into the ESCO, and would that mean extension by a number of years to make the savings to help pay for that. Ms . Bruno said Administration did not have adequate information to make that determination but it would be forthcoming. #8 . 9:59:06PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. See File M 15-5 for announcements . #9. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #10 . 6:01:16 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL (ADVICE OF COUNSEL/LITIGATION) ; §52-4-205 (1) (d) STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY, INCLUDING ANY FORM OF A WATER RIGHT OR WATER SHARES, IF PUBLIC DISCUSSION OF THE TRANSACTION WOULD : (i) DISCLOSE THE APPRAISAL OR ESTIMATED VALUE OF THE PROPERTY UNDER CONSIDERATION; OR (ii) PREVENT THE PUBLIC BODY FROM COMPLETING THE TRANSACTION ON THE BEST POSSIBLE TERMS; AND §78B-1-137 FOR ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Luke seconded to enter into Closed Session to discuss the character, professional competence, or physical or mental health of an individual (Advice of Counsel/Litigation) , Utah Code §52-4-205 (1) (a) , Utah Open and Public Meetings Law; §52-4-205 (1) (d) strategy sessions to discuss the purchase, exchange, or lease of real property; and §78B-1-137 to discuss Attorney-Client matters that are privileged. A roll call vote was taken. Council Members Adams, Garrott, Mendenhall, Penfold, LaMalfa, Luke, and Rogers voted aye . See File M 15-2 for Sworn Statement . In Attendance: Council Members Adams, Garrott, Rogers, LaMalfa, Mendenhall, Luke, and Penfold. Others in Attendance: Margaret Plane, Cindy Gust-Jenson, David Everitt, Gina Chamness, John Vuyk, Mike Akerlow, Katherine Lewis, Jennifer Bruno, Lehua Weaver, Neil Lindberg, Mary DeLaMare-Schaeffer, Nick Tarbet, Deb Alexander, Jonathan Pappasideris, and Cindi Mansell . The Closed Session adjourned at 7 : 13 p.m. The Work Session meeting adjourned at 10 : 00 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 2, 2015 . clm June 9, 2015 The City Council met in Work Session on Tuesday, June 9, 2015, at 4 : 10 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Council Senior Policy Analyst; Padma Veeru-Collings, City Prosecutor; Jill Love, Community and Economic Development Director; Michael Akerlow, Housing and Economic Development Director; Alden Breinholt, Operations Division Director; Sean Murphy, Council Public Policy Analyst; Gina Chamness, Finance Director; Mary Beth Thompson, Finance/Revenue Audit Manager; Lehua Weaver, Council Senior Public Policy Analyst; Mary DeLaMare-Schaefer, Community and Economic Development Deputy Director; Krista Dunn, Deputy Police Chief; Randi Hillier, Budget Policy Analyst; Tara Hasenoehrl, Public Services Customer Service Liaison and Special Projects Coordinator; Karen Krieger, Arts Council Executive Director; Fred Ross, Deputy Police Chief; Vicki Bennett, Sustainability/Environment Division Director; Neil Lindberg, Council Legal Consultant; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 4 : 10 p.m. AGENDA ITEMS #1 . 4:09:46 PM RECEIVE A BRIEFING ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. The briefings include budget proposals for departments, separate funds, and other budget related items. Although the briefings will focus on the items listed below, any budget related matter may be discussed, including the budgets and ordinances associated with all enterprise funds and special funds subject to adoption by the Salt Lake City Council . (Items Cla-Cls) g. 4:10:02 PM Attorney's Office. View Attachments The Office of the Salt Lake City Attorney includes a section responsible for civil matters and administration, a section responsible for prosecution of criminal matters and the Office of the City Recorder. The City Attorney also administers the Risk Management and Governmental Immunity functions. Margaret Plane, Cindi Mansell, Padma Veeru-Collings, and Lehua Weaver briefed the Council with attachments . Comments included drug offense re-classifications, capacity to handle increased case-load, on-going evaluation, funding issues relating to drug court/treatment, domestic violence victim services, in-house counsel/services, electronic information management, allocation of staff resources to address record requests, base purpose statements/measurements, annual litigation report, and additional workload/burden relating to processing rape cases/kits . Councilmember Garrott asked Council Members to inform staff of any questions/concerns before next week. h. 4:34:10 PM Legislative Intents and Interim Study Items for Fiscal Year 2015-16 . View Attachments Legislative intents are formal requests the Council makes of the Administration. The briefing will go over the Administration's responses to Council requests on a variety of topics contained in a semiannual report, including: • management of community improvement grants; • revenues from fines and forfeitures; • City Cemetery study; and • other topics. Lehua Weaver, Randi Hillier, Michael Akerlow, Mary Beth Thompson, and Alden Breinholt briefed the Council with attachments . Mr. Hillier reviewed the following Intent Statements . 1 . Management of Community Improvement Grants . Mr. Hillier said the review and final update regarding the Community Improvement and Outreach Grant Pilot Program (CIOG) would be transmitted to the Council later in the year with recommendations regarding program continuation and utilizing a third party for management . Ms . Weaver said the program had a remaining balance of $20, 000 which could be made available for neighborhood matching grants for private lighting. She said a budget appropriation was needed if Council wanted to allocate additional funding. She said Council could clarify how the $20, 000 should be handled. Straw Poll: Council support for Administration to come back to the Council in a budget amendment with funding proposals . All Council Members were in support . 2 . Revenues from fines and forfeitures . Mr. Hillier said due to economic changes, it would be difficult to break out fines and forfeitures as one-time money. He said the Administration would continue to study different budgeting approaches to reduce the impact of revenue changes . Councilmember LaMalfa said Seattle dedicated 100% of its moving violation fines to pedestrian safety and suggested the City follow their lead. Councilmember Penfold suggested having Administration explore options to align specific fine and forfeitures revenue streams with specific expenses rather than consistently putting that revenue in the General Fund. The Council expressed interest in exploring options to dedicate funding streams in specific ways . Additional discussion was held on obtaining a more detailed revenue format (multi-layered) , potential to utilize a percentage of revenue to fund specific programs related to specific revenue sources, and holding a future policy discussion. Ms . Thompson said Administration could provide a more detailed breakdown of both revenues and expenditures related to specific categories such as traffic, criminal issues, parking, ground transportation, etc. The Council expressed interest in receiving that information. Councilmember Penfold said he did not want to modify the current budget proposal but felt going forward, it would be helpful to have an understanding of how expenses related directly to each category and then make a decision whether to have a policy discussion about restricting a percentage of the revenue to specific programs . Councilmember Garrott said he thought there was Council interest in pursuing a policy approach/discussion and asked Ms . Weaver to schedule a follow-up discussion after the Council received updated information (existing revenues/expenses only) from the Administration. 3. City Cemetery Study. Mr. Hillier said staff was working on developing a new master plan to address a variety of issues indentified in the attachment. He said the study would include a civic engagement component . Councilmember Penfold asked for follow-up to ensure the scope of work included exploring the potential to utilize historic designations as a potential funding source (non-profit component) and the need to change current practices to avoid additional burden on the General Fund (include concept for creative/innovative solutions) . 4 . Living Wage. Councilmember Penfold expressed interest in defining "living wage" because that would be an important component of ongoing discussions (tie "living wage" to some threshold/cost-of-living indicator that could give the Council a more accurate feeling for what an actual living wage was) . Council Members felt the Citizen Compensation Advisory Committee (CCAC) needed to take responsibility to obtain that information. 5. 1% Operational cuts . Mr. Hillier said Community and Economic Development (CED) achieved reductions through vacancy savings . He said the Police Department achieved reductions through Administrative vacancies held open which temporarily reduced civilian support in the department as well as postponing a recruit class for eight weeks . 6. Maintenance of Business districts. Mr. Hillier said Public Services provided Council staff with information regarding business district areas, scope-of-services, and cost estimates for each district except Sugar House . He said Facilities was currently developing a map and cost estimates for the Sugar House Business District which would be forwarded to Council staff when complete . Councilmember Garrott asked Ms . Weaver when/if staff received information about business district areas . She said she would check and get back to the Council . Discussion was held on various types of maintenance issues to be included in the "scope-of-service" such as chipped paint on park benches, re-painting light poles, local business funding participation, etc. Mr. Breinholt said those types of maintenance issues were typically handled on an as-needed basis mainly due to lack of resources . Ms . Gust-Jenson said a past Council made a policy decision to fund the Central Business District (CBD) at a higher maintenance level and Council could chose to fund other districts the same way. Councilmember Penfold expressed interested in exploring more property owner participation in ongoing improvement district maintenance . Council Members requested information about what the City was actually spending in CBD that was considered above and beyond normal maintenance . They also expressed interest in holding a policy discussion about the potential to increase other business districts budgets to the same level as CBD or potentially reconfiguring/identifying other funding sources . Councilmember Penfold said the policy discussion needed to include how to maintain areas where in the City made enhanced or significant investment (such as North Temple) . He said it would be helpful to have the information in conjunction with the upcoming renewal of CBD and Sugar House districts . i . 5:27:24 PM Unresolved Issues. View Attachments This includes all ideas Council Members have for altering the proposed budget. It could include restoring funding for a program that was proposed to be cut, or changing the number of employee positions a department is allotted. The Council reviews and discusses these kinds of potential changes during the "unresolved issue" portion of Council meetings in May and early June before taking action on the budget. Lehua Weaver, Jennifer Bruno, David Everitt, Jill Love and Karen Krieger briefed the Council with attachments . Discussion was held on issues related to base property taxes, property tax equalization, new growth, Capital Improvement Program (CIP) , and judgment levies . Ms . Bruno explained various scenarios for Council consideration. Discussion was held on prioritizing issues for Council focus . Councilmember Garrott asked staff to review existing Council priorities . Ms . Bruno said the list included impact fees, CIP, West Salt Lake Master Plan, Urban Forestry, Recreation Bond, and Economic Development . Discussion was held on the following items to identify potential savings : Item 22 : S line operational funds - recapture excess funds . The terms of the agreement caps the City's S-line contribution at $800, 000. If $400, 000 was appropriated this year as proposed in the Mayor's recommended budget, $1 million would have been appropriated. Straw Poll: Support to only contribute the required amount ($200, 000 savings) . All Council Members were in favor. Item 23: Re-consider funding amount for the Structural Safety Program - $500,000 - Because details of the program have not yet been finalized, the Council could elect to fund this at a lower amount. The Council could also consider providing policy direction about how this funding could be directed (matching funds, revolving fund, etc) . The Administration invited Council participation in developing this program. Councilmember Garrott suggested only funding enough to develop a plan. Ms . Love explained aspects of the proposal . Straw Poll: Council support to fund the proposal at $250,000 . Council Members Adams, Rogers, Luke, LaMalfa, and Garrott were opposed. Council Members Mendenhall and Penfold were in support . Straw Poll: Council support to fund the proposal at $50,000 . Council Members Adams, Rogers, Luke, and Garrott were in favor. Council Members LaMalfa, Mendenhall, and Penfold were opposed. (Re-capture $450,000) Item 24 : Consider funding 100% of Mountain Accord contribution with Public Utilities - Currently funding was proposed to be split $150, 000 (Public Utilities) /$50, 000 (General Fund) . Straw Poll: Support to have Public Utilities pay the entire amount - ($50, 000 in savings) . All Council Members were in favor. Item 25: Reconsider funding for enhanced Ground Transportation enforcement originally requested by the Council. If the Council has a new policy direction this funding could be re-appropriated. Alternate - this funding could be shifted to a secret shopper position for another City service. Alternate - this funding could be shifted to hire a consultant to recommend policy directions for regulating Ground Transportation in Salt Lake City. Councilmember Garrott said it was important to solve ground transportation/taxi issues in Salt Lake City (SLC) and suggested allocating funding to hire a consultant . Mr. Everitt said the Administration was working on a proposal (short & long-term solutions) that would be presented to the Council shortly. Councilmember Garrott asked if Administration still recommended keeping the $50, 000 proposed for the Secret Shopper position. Mr. Everitt said yes . He said increased enforcement was important. Discussion was held on hiring a Secret Shopper to investigate the Building Services department/permit process . Councilmember Garrott said he thought that would be better accomplished by conducting a full audit which would include permits, plan review, counter/customer service, etc. Straw Polls : • Support for the budget as proposed by the Administration. Council Members Adams, Rogers, Luke, and Garrott were opposed. Council Members LaMalfa, Mendenhall, and Penfold were in favor. • Support to pull/earmark funding for later consideration. All Council Members were in favor. Item 26: Fund pay-station collection vehicle within the Fleet allocation - Current proposed Fleet Fund transfer is $750, 000 (in addition to $1 million in proposed funding in Budget Amendment #4) . The Council could suggest that funding for this vehicle come from within these appropriations (if approved) . Straw Poll: Support to keep this in the budget as proposed. All Council Members were in favor, except Councilmember LaMalfa who was opposed. Item 27 : $50,000 for Arts Council/twilight concert series (TCS) - potential contingent appropriation language. Councilmember Garrott said this was a subsidy for the Twilight Concert Series but the City did not have access to the Arts Council' s financial records . Discussion was held with the Administration regarding the Arts Council' s non-profit status, transparency issues, and records access/availability. Straw Poll: Support to advance $50, 000 appropriation with attached legislative intent language to include a request that the Arts Council submit a business plan for TCS, identify standardized non-profit financials, and make records available to the general public. All Council Members were in favor. Discussion was held on addressing revenue issues including property tax equalization, new growth, judgment levy, CIP, and Capital Asset Management (CAM) issues . Straw Poll: Support to accept the $4 . 5 million proposed for property tax equalization, adjust for the $1 . 8 million in new growth, and accept judgment levy (take $93, 127 shortfall from savings previously identified/recovered) . All Council Members were in favor, except Councilmember Garrott who was opposed. Councilmember Mendenhall suggested having Council Members identify their top three priorities/categories so staff could work on them during the break between meetings . Note : The Work Session meeting resumed following the Formal Session. 8:00:26 PM Councilmember Rogers said staff e-mailed information about the prison relocation issue and asked Council Members to review the information and let staff know if any corrections or additions were needed. Ms . Bruno reviewed the list of priorities identified by individual Council Members during the break. She said (Item 8) adding police patrol officers received the most votes . She said the next two were Golf ESCO (Energy Savings Company) (Item 35) and Urban Forestry (Item 12) . She said the following two were funding for a planning cost estimator and parking rates for expired meters (Item 1) . She said the next three were the transfer amount to CIP, Redwood Meadows Park, and recruiting female firefighters (Item 6) . She said some items were not titled/numbered on the Unresolved Issues list . Discussion was held on the following priorities identified by the Council . Item 12 : Urban Forestry - Add on-going funding for tree replacement. The City loses 700-1000 trees per year; between Sustainability, proposed CIP and the General Fund, the City will be able to plant approximately 750 trees this year; in order to fund an extra 250 trees (at an average cost to install of $250) , the Council could appropriate an additional $62,500; if this funding was added to the on-going Public Services budget, it would be included in the base FY 2017 budget as well . Straw Poll: Support to fund additional $62, 500 . All Council Members were in favor. Item 6: Fire - Funding for building fire fighter recruiting program for female athletes - add funding to contract for enhanced training for Police and Fire Departments on Sexual Harassment (would be added to the Human Resources Budget) . Councilmember Mendenhall suggested redlining the recruiting activity and apply funding toward sexual harassment training (reduce funding from $50, 000 to $25, 000) . Councilmember Garrott asked staff to make that modification. Item 8 : Police - Add patrol officers to Police Department (PD) budget. Discussion included modifying bike patrols to more directly address resident desires for increased police presence/crime prevention, addressing homeless issues/long-term services, PD visibility/trust, identify a funding source to address officer' s salaries when grant expired, grant only covered 750 of costs, recruiting class, require social workers to use public transit, social outreach support in a non-police function, identify gaps before committing resources, community policing, and grant application timeline . Councilmember Mendenhall suggested adding eight additional bike squad officers (four new & four existing) (four for each side of the City) ($552, 000 1st year and $332, 000 for ongoing) Councilmember Penfold suggested adding eight social case workers specifically within PD to perform work currently being done by sworn officers (mainly for homeless services in the downtown core) ($740, 000 1st year & $600, 000 ongoing from General Fund) Councilmember Luke suggested adding 20 new patrol officers (15 officers from the proposed grant) and potential use of CAM funding as a placeholder in case the grant funding failed. He said intent language was needed requiring a percentage of new officers to be assigned to bike squads/patrol . Councilmember Penfold suggested adding additional intent language to identify specific components (patrol officers, bike squads, police visibility, community officers, etc) that could produce results Council wanted. He said he thought the intent language would help during next year' s budget process so Council would have better information about evaluation measures and resource allocation. Councilmember Mendenhall said she wanted to include an evaluation component about public perception (obtain community feedback) . Discussion was held with the Administration on various scenarios for utilizing new/existing officers, managing case workers, and identifying potential costs/resources that might be needed such as vehicles, etc. Councilmember Garrott said the Council did not have the $2+ million for the proposal and suggested moving on to other priorities . Discussion was held on other items until 9:02:34 PM when Councilmember Mendenhall made a proposal on Item 8 (Police) . Straw Poll: Support to not fund/hire 15 new officers if the City did not receive federal grant, request Administration move forward with grant application, hire eight social workers without vehicles, hire four newly funded officers for bike patrol, and bring two officers (freed- up in the Mayor' s proposal budget) and two officers (from new recruitment class) to make eight. She said the $415, 000 needed for her proposal would come from Fund Balance . She said the remaining $1, 015, 000 would be taken from new growth. Councilmember LaMalfa asked if Councilmember Mendenhall would agree to wait until October 1st to hire the bike patrol . Councilmember Mendenhall said yes . Discussion was held on potential hire dates . Mr. Bruno said if hiring officers was delayed until September and hiring case workers was delayed until October (no vehicles for case workers) , $809, 677 would be needed from ongoing funds and $315, 000 from Fund Balance (one-time funds) . Straw Poll: Council Members Mendenhall, Adams, Penfold, and LaMalfa were in favor. Council Members Luke, Rogers, and Garrott were opposed. Straw Poll: Support to have the Administration continue pursuing the Federal grant application. A majority of the Council was in favor. Item 35: Golf ESCO - Re-consider scope of the ESCO that was approved in September 2014, to address concerns of residents and concerns for City Trees - Consider expanding the irrigated area at Bonneville by 13 acres - Staff prepared new matrix of options for the Council to consider relating to this topic, that range from preservation of trees only, to the neighborhood recommendation that preserves trees and a certain minimal level of turf maintenance. Discussion included hand water trees, upfront/ongoing costs, effect of rolling project into ESCO, identify separate financing mechanisms, comparison between previous and revised ESCO including interest rate/term, debt service, monitoring costs, number of trees impacted, and include this in recreation bond. Straw Poll: Support for (new matrix-Option 2a) (water trees and perimeter turf per resident recommendation (13 acres) rolled into current ESCO) . Council Members Luke, Adams, Rogers, and Garrott were in favor. Council Members Mendenhall, LaMalfa, and Penfold were opposed. Mr. Breinholt said he wanted the Council to be aware there was a $50, 000 refinance fee and there were only certain times when the refinance could take place (June 30 & September 30) . Discussion was held on Councilmember Penfold requests to re-straw poll Cost Estimator funding. Councilmember LaMalfa said this position would help the Council understand potential costs associated with developing City master plans . Straw Poll: Support to fund $50, 000 (CED budget) . Council Members Adams, Mendenhall, Garrott, LaMalfa, and Penfold were in favor. Council Members Luke and Rogers were opposed. Item 1 : Parking Meters - Consider reducing the increase for expired parking meters - current proposal increases fine from $15 to $25 - Staff was working with the Administration on additional options to consider. Not all options may generate the amount of the original proposal, in which case the Council may have to find offsetting expense reductions. Additional discussion was held on earlier priorities identified by the Council including CIP, Redwood Meadows Park, and recruiting female firefighters/sexual harassment. Straw Poll: Support to accept the Mayors parking proposal, move Redwood Meadows Park to CIP for discussion/decision, fund sexual harassment training, and move remaining balance ($840, 000) to CIP. Council Members Mendenhall, Rogers, Penfold, Luke, LaMalfa were in favor. Council Members Garrott and Adams were opposed. Councilmember Mendenhall said she thought the Council had a unanimous vote in favor of the following intent statement "One Council Member has raised the idea that the Council may want to ask the Administration to establish by policy appropriate timeframes for responding to a complaint that is sustained. The Council Member also raised the idea that the City may want to establish by policy, parameters for violations of City Policy that rise to the level of termination" . (Straw Poll 4-3 against) . Some Council Members did not remember voting on the issue . Ms . Bruno said staff could research the vote or the Council could take a new straw poll . Councilmember Garrott said this was a policy issue not a budget issue and the Council would bring it back for further discussion. Item 29: Increase funding for SLCTV - Council requested feedback on whether this could be funded through CIP. Staff said they would check with Finance . Ms . Bruno said during the break, staff found out this item would not work under the current CIP policy. She said the Council could revise the policy or use fund balance . Straw Poll: Support to fund $200, 000 (funding source to be determined) . Council Members Adams, Mendenhall, Penfold, Garrott, and Luke were in favor. Council Members Rogers and LaMalfa were opposed. Ms . Bruno said at this point the budget was balanced but the Council could still discuss remaining unresolved issues . Further discussion was held on the following items . Item 2 : Consider funding Urban Forestry-related items with Sustainability Budget: 3 FTEs - $240, 000 - Urban Program Forestry Enhancement, $160, 000 - One-time Urban Forestry Program Enhancement Pruning Contract. Note: this would reduce the one-time savings from hiring delays by $60, 000. Discussion with the Administration included employee jobs duties, right-of-way tree maintenance, and performance goals . Straw Poll: Support to leave the $400, 000 as proposed (not funded from Sustainability) . Council Members Adams, Mendenhall, Penfold, Garrott, Luke, and LaMalfa were in favor. Councilmember Rogers was opposed. Item 5: The Council could schedule a discussion later in the year to discuss options to enhance resources for independent auditing (independent of the hotline) . Councilmember Adams explained the proposal and suggested moving the item to a future budget amendment. No objections were raised. Item 7 : Re-appropriate funding from FY 2015 for training. Ms . Bruno said $38, 000 would drop to fund balance in fiscal year 2015 (housekeeping item) . She said the fund was for sexual assault victim training. Straw Poll: Support to re-appropriate funding based on it dropping to Fund Balance (needed to be included in next year' s budget) All Council Members were in favor. Item 9: Convert CIU officers to civilian positions. Ms . Bruno said a related idea could be to add civilian positions to the CIU function as support staff for consistency. She said Council could do a legislative intent requesting follow-up information. Councilmember Penfold suggested a legislative intent because there was also a brief proposal to look at combining CIU with public relations staff to address community issues . Straw Poll: Support for intent language requesting a proposal from the Police Department on combining CIU with public relations staff to address community issues . All Council Members were in favor. Item 10 : Add funding to purchase body cameras for remainder of Police Department - Assumes funding for 93 cameras at $3,368 per camera (including storage, warranty, and maintenance) Note: The department is applying for a grant that may provide an additional 20- 40 cameras. Straw Poll: Support to delay the item to a future budget amendment. All Council Members were in favor. Item 11 : Add funding to enhance Citizen access to crime reporting data - estimate $50, 000 per year (adds modules to existing system) . Straw Poll: Support for proposal (ongoing expense) . Council Members Garrott, Luke, Penfold, and Rogers were in favor. Council Members LaMalfa, Mendenhall, and Adams were opposed. Councilmember LaMalfa requested information on the number of citizens accessing data per day. Item 13: Add funding for crossing guard program to match FY 2013 level - Note: clarified information from Public Services may make this item not needed. Straw Poll: Support to leave proposal as is provided service levels did not decrease . All Council Members were in favor. Item 14 : Add funding for consultant to identify revenue/donation/naming opportunities throughout the Department/City - Administration recommends a three phased approach. Straw Poll: Support for proposal (funding to be added - not in recommended budget) . Council Members Adams, Mendenhall, Garrott, and Penfold were opposed. Council Members Luke, Rogers, and LaMalfa were in favor. Item 15: Add funding for pilot dog off-leash areas (per Council straw poll during off-leash policy discussion) - One in each Council district - early morning and evening hours - cost per district initially estimated at $1, 000 per district plus supplies for a total recommended amount of $10,500. (funding to be added - not in recommended budget) (ordinance revisions still needed) Straw Poll: Support for proposal . All Council Members were in favor. Item 16: Add funding for staff person to assist Public Services with dog off-leash programs and issues - discussed by Council and not supported for the sole purpose of staffing a board - Public Services has indicated they could not staff a new board without additional resources - Public Services believes a part-time position (2 days per week) or an independent contractor could fill this need: monitor dog parks, review new applications, engage with dog park sponsors, develop educational material, prepare recommendations, and facilitate bi- monthly meetings - Public Services acknowledges the Council 's stated concerns and goals: adding 25 new off leash areas over time, developing new criteria to designate and manage those areas, building collaborative relationships and establishing a peer to peer enforcement program. Funding for dog off leash areas will consider and work towards these goals. Councilmember Mendenhall expressed concern about funding the pilot area without any education or outreach. Straw Poll: Support for proposal ($22, 000 - possible contract or part-time position) . Council Members Adams, Rogers, Penfold, and LaMalfa were opposed. Council Members Luke, Garrott, and Mendenhall were in favor. Item 17 : Add funding for dog off-leash board to consider issues and make recommendations ($20,000) Councilmember Penfold expressed concern again that the City' s ordinance needed to be amended. Straw Poll: Support for proposal . Council Members Adams, Rogers, Penfold, Garrott, and LaMalfa were opposed. Council Members Luke and Mendenhall were in favor. Item 18 : Fund Energy Efficiency FTE through the Sustainability Fund rather than through the General Fund, or consider not authorizing. Discussion was held with the Administration. Straw Poll: Support for the proposal . Council Members Adams, Penfold, Mendenhall, Garrott, and LaMalfa were in favor. Council Members Luke and Rogers were opposed. New Item: Add funding for Downtown Clean team to compensate for CITY Bank and GE Capital ending their funding. Ms . Bruno said a base amount of approximately $85, 000 was included in Public Services budget ($14, 000 increase) . Councilmember Penfold he wanted to encourage them to seek additional funding partners . Straw Poll: Support to add $14, 000 with legislative intent that the requestors would not come back with the same request next year (maintain $85, 000 level) . All Council Members were in favor. Item 19: Increase CIP funding. Ms . Bruno said the item could be addressed during the upcoming CIP discussion. No objections were raised. Item 20 : Add funding to continue Downtown parks festival ($25,000) Councilmember LaMalfa suggested reducing the amount to $20, 000 with a 50/50 match. Straw Poll: All Council Members were in favor. Item 21 : Add funding for 2016 Sugar House fireworks - Consider legislative intent to ask the Administration to investigate providing public services at the General Fund's expense (similar to how services are provided and charged to the General Fund for the Jordan and Liberty Park firework events) ($15, 000) . Straw Poll: Support for contingent funding (match last year' s wording) with the intent of adopting an ordinance moving forward (Administration already received a request for an ordinance) . All Council Members were in favor. Item 25: Ground Transportation enforcement. Ms . Bruno said the savings portion was previously addressed. Discussion was held on allocating money ($50, 000) for a secret shopper or an audit (include secret shopper in Request for Proposal (RFP) ) for Building Services . Straw Poll: Support to allocate $25, 000 . Council Members Garrott, Luke, Rogers, and Adams were in favor. Council Members Mendenhall, Penfold, and LaMalfa were opposed. Item 28 : Funding for Volunteers of America for youth shelter (infrastructure needs) . Councilmember Penfold said the RDA was looking at the issue (facility located in RDA area) . He said there was a funding gap of approximately $500, 000 . Councilmember Adams suggested tabling the request to allow time for the RDA to explore funding options and eligibility. Councilmember Garrott said the Council would continue to follow-up. Item 30 : Add funding for Raccoon abatement program through Council of Governments (COG) - Contract coordinated through COG - actual amount will depend on how many cities participate - so far Midvale, SLC, and unincorporated areas were interested, alternative for FY 2016 - fund a contract in while COG issue is worked out. Council Members expressed interest in addressing the issue during a future budget opening. Item 31 : Move funding for IT positions from Police and Fire Departments to IMS - Note: The Administration will be providing a response to this idea, clarifying the proposal in the Mayor's recommended budget, in time for Tuesday's discussion. Straw Poll: Support for the item as proposed in the budget . Council Members Adams, Mendenhall, Rogers, Penfold, Garrott, and Luke were in favor. Councilmember LaMalfa was opposed. Item 32 : Increase funding for innovations team within IMS. Ms . Weaver said this was enhanced funding above the regular IMS budget. Councilmember Garrott asked if anyone wanted to make a pitch for the enhancement . No Council Members volunteered. Discussion was held on the following category: Other Fund Changes, Fee Changes, or Staffing Document Changes. Councilmember Penfold suggested balancing the category with Fund Balance for $309, 500 . Straw Poll: All Council Members were in favor. Item 33: Confirm comfort level with reclassifying former Administrative Secretary to Assistant PR Director in Police Department (further information in PD Budget Staff report) , so that position can be hired prior to July 1 . Ms . Bruno said no budget implication was associated with this item. Straw Poll: All Council Members were in favor. Item 34 : Golf demand-based pricing tiers and Fees . Ms . Bruno said information was attached to explain the proposal . She said staff suggested scheduling a more in-depth discussion since implementation would not take place until January 2016 . She said the proposed budget included a certain amount of revenue generated from this proposal and asked if the Council was comfortable adopting an ordinance setting fees as of January 1, 2016 with the understanding that the Council could amend the ordinance prior to January, 2016 . Straw Poll: Support for Ms . Bruno' s suggestion. All Council Members were in favor. Item 36: Golf Marketing - The Council asked the Administration to propose ways to fund a more robust marketing effort for the upcoming fiscal year. Ms . Bruno said the Administration' s proposal was to use some of the $80, 000 to augment marketing. Straw Poll: Support to dictate to the Golf Fund that they spend 2% of their overall budget as recommended by the marketing golf consultant (contingent appropriation) . Council Members Adams, Mendenhall, Rogers, Garrott, and Luke were opposed. Council Members Penfold and LaMalfa were in favor. Item 37 : Keep Wingpointe Golf Course open. Straw Poll: Support to keep the course open at airport expense . Councilmember Garrott said the vote was three to three which failed. Item 38 : Delegation of authority for other recreation fees - including group reservation and/or recreation program fees. Councilmember Garrott asked staff to bracket the item for next week. Item 39: A Councilmember raised a concern regarding Public Utilities expenses relating to Google Fiber - Is there Council interest to pursue the proposed $600, 000 addition relating to Google fiber using general Public Utilities revenue? Consider structuring fees for permits to cover this cost if the need is truly specific to Google. Councilmember Penfold said this was his item and said he wanted to withdraw it . Ms . Bruno said staff would clean up legislative intent language and contingent appropriations for next week' s discussion. She asked Council Members to let staff know if there were concerns/changes . #2 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. • Boulder/Denver Transportation Fact-Finding Trip • Meeting with Council and UTA Transit Academy • Council/School Board Leadership Meeting No discussion was held. #3. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #4 . 6:40:39 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE TO DISCUSS ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Penfold seconded to enter into Closed Session to discuss Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Rogers, Adams, Luke, and Garrott voted aye . See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Jennifer Bruno, David Everitt, Neil Lindberg, Nick Tarbet, Jill Love, Lehua Weaver, Sean Murphy, Mary DeLaMare-Schaefer, and Scott Crandall . The Closed Session adjourned at 7 : 10 p.m. The Work Session meeting adjourned at 11 : 16 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 9, 2015 . sc June 16, 2015 The City Council met in Work Session on Tuesday, June 16, 2015, at 1 : 20 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Luke Garrott, Lisa Adams, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Boyd Ferguson, Senior City Attorney; Russell Weeks, Council Senior Policy Analyst; Greg Davis, Public Services Finance Director; Mary Beth Thompson, Payroll/Accounting; Jill Love, Community and Economic Development Director; Mike Akerlow, Housing and Neighborhood Development Director; Lehua Weaver, Council Senior Public Policy Analyst; Sean Murphy, Council Public Policy Analyst; Libby Stockstill, Council Constituent Liaison/Budget Analyst; Nick Tarbet, Council Senior Public Policy Analyst; and Nicole Smedley, Assistant City Recorder. Guests in Attendance: Terry Feveryear, Housing Authority Executive Director; Neil Lindberg, Council Legal Advisor; Philip Bernal, Housing Authority Board Chair; Palmer DePaulis, Housing Authority Vice Chair; Siobhan Locke, The Langdon Group; and Lindsey Ferrari, Wilkinson Ferrari and Company. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 1 : 20 p.m. AGENDA ITEMS #1 . 1:22:36PM HOLD A DISCUSSION ON ITEMS RELATED TO THE PROPOSED FISCAL YEAR 2015-16 ANNUAL BUDGET. Unresolved issues include all ideas Council Members have for altering the proposed budget. It could include restoring funding for a program that was proposed to be cut, or changing the number of employee positions a department is allotted. The Council reviews and discusses these kinds of potential changes during the "unresolved issues" portion of Council meetings in May and early June before taking action on the budget. Although the briefing will focus on unresolved items, any budget related matter may be discussed, including the budgets and ordinances associated with all enterprise funds and special funds subject to adoption by the Salt Lake City Council . View Attachment Jennifer Bruno, Lehua Weaver, Greg Davis, and Mary Beth Thompson briefed Council from attachments . Ms . Bruno said the Redevelopment Agency (RDA) revenue pass-through could not be excluded from the Fund Balance calculation this year. She said the RDA pass-through raised the 10% threshold level, and $1 million needed to be kept in Fund Balance to remain in good standing with credit agencies . Council inquired about the change . Ms . Bruno said it was a ruling/mandate from the State Auditor' s office to recognize RDA tax increment as both a revenue source and expenditure to the RDA fund. She said the City' s credit rating would drop if they had anything less than 10% in Fund Balance . STRAW POLLS: Council support for Administration to seek additional funding in the upcoming Legislative Session to augment the Structural Safety Program as Council reduced funding to $50, 000 . The motion passed 4-2, Councilmember Luke was absent for the vote . Council support to adopt legislative intent for a Sugar House fireworks cost allocation similar to Liberty/Jordan Parks, including an enhanced budget above $15,000 for Police and Public Services. The motion passed 4-2, Council Members Adams, Mendenhall, Rogers, and Penfold voted in favor. Council Members LaMalfa and Garrott were opposed. Councilmember Luke was absent for the vote . Council support to schedule a discussion to consider an ordinance establishing a timeframe for responding to a Human Resources sustained complaint and setting parameters for violations of City Policy that rise to the level of termination. All Council Members present voted in favor. Councilmember Luke was absent for the vote . Council support to adopt legislative intent for Administration to seek parking lot related uses for parking citation revenue. All Council Members voted in favor. Councilmember Luke was absent for the vote . Council support to adopt legislative intent expressing support for the Downtown Clean Team. All Council Members voted in favor. Councilmember Luke was absent for the vote . Council support to adopt legislative intent for Administration to develop an ordinance that would allow for cancelation of Citywide fireworks shows depending on air quality measurements. The motion passed 6-1, Council Members Adams, Mendenhall, Penfold, Garrott, Luke and LaMalfa voted in favor. Councilmember Rogers was opposed. Council support adopting legislative intent formalizing Council' s request for a briefing and expectations from the Arts Council. All Council Members voted in favor. Council support adopting legislative intent asking Administration to provide a report mid-year as to the progress of items added/enhanced to the FY 2015/2016 Budget by Council. All Council Members voted in favor. Council support adopting legislative intent that the $50,000 funded for cost estimations be managed by Community and Economic Development for projects associated with Master Plans/City Council projects . Council asked that all proposed 5-year projects in Master Plans include a cost estimate. All Council Members voted in favor. 1:58:07 PM Ms . Bruno said the next section for review was the potential contingent appropriations for FY 2015-2016 . STRAW POLLS: Council support for a firework ordinance, not a contingency appropriation. All Council Members voted in favor. Council support for new funding for Pioneer Park events contingent upon a report advancing the cause of governance and alternative financing by the end of FY 2016 budget. The motion passed 6-1, Councilmember Luke was opposed. Council support to make funding for all new positions in the Police Department (civilian and sworn) contingent upon the department using any new or freed-up staffing resources to provide for increased patrol coverage/bike patrol in neighborhoods. As part of the contingency, the Department would report back on: a) the average number of patrol officers assigned to neighborhood patrol during the previous determined time frame, along with reasons for any significant fluctuation in numbers; b) other relevant points of data to be determined by the Council, with input by the Police Department, based on a single, agreed-upon source of data for each. The motion passed 6- 1, Councilmember LaMalfa was opposed. Council support for the effectiveness of resources to be discussed at a later time. All Council Members voted in favor. Council support making the additional Urban Forestry positions contingent on staff being assigned to all trees in the urban forest, including park strips as well as City property, increased education on property owner role in health/care for park strip trees, reporting on types of trees being planted (the Council encouraged broad canopy trees) , and exploring a dedicated source of funding for future years . All Council Members voted in favor. 2:28:51PM Ms . Bruno reviewed Legislative Intents from the previous year. STRAW POLLS: Council support for Administration to research options for third party management of the Community Improvement & Outreach Grant. Councilmember Penfold said he thought Administration felt comfortable administering the program in-house . Ms . Weaver said it was left in as an option and they could still choose to do it in-house . All Council Members voted in favor. Council Support for Administration to research historic designation of City cemeteries. All Council Members voted in favor. Council support for the Citizen' s Compensation Advisory Committee to include an evaluation of living wage in salary adjustments in addition to the work done for market comparisons tying a minimum wage to an economic indicators. All Council Members voted in favor. Council support to remove 1% Operational Cuts. The motion passed 6-1, Councilmember LaMalfa was opposed. Council Support to hold a briefing regarding the costs of services provided for Central Business District maintenance. All Council Members voted in favor. 2:35:23 PM Ms . Bruno said there were a series of fees in Community and Economic Development and Public Utilities that were delegated to the authority of the department director; usually for special events or youth/family programs . Discussion followed regarding transparency, cost recovery, some fees being a significant policy decision, all fees in the Consolidated Fee Schedule being adopted by Council, flexibility with policy standards, 60-days for Council to review changes, including guidance and parameters for delegation, Finance Department having analyzed every department' s fees, airport being allowed to delegate fees; Public Services delegating fees similar to the airport, and small events getting priced out in the civic process . STRAW POLLS: Council Support to pull the ordinance delegating fees from budget adoption tonight. The motion passed 4-3, Council Members Mendenhall, Penfold, Garrott, LaMalfa were in favor. Council Members Luke, Rogers, and Adams were opposed. #2 . 3:12:12 PM RECEIVE A BRIEFING ABOUT A RECENT STUDY THAT REVIEWED THE ORGANIZATION AND MANAGEMENT OF THE CITY' S HOUSING AUTHORITY AND THE COUNTY' S HOUSING AUTHORITY AND THE POTENTIAL BENEFITS OF A MERGER OF THE TWO ENTITIES. View Attachment Sean Murphy, Mike Akerlow, Terry Feveryear, Philip Bernal, and Palmer DePaulis briefed the Council from attachments . Mr. Murphy said the study' s end result was to not merge the City Housing Authority and the County Housing authority. He said the study suggested merging the Section 8 Voucher Programs . He said the Housing Authority scheduled a retreat to discuss the Section 8 Voucher programs for June 29, 2015 . Councilmember Garrott inquired about decision-making authority. Mr. Bernal said it would take the County and the City' s Housing Authority to make the final decision. Mr. DePaulis said the Council was invited to the retreat to keep informed. Discussion followed regarding a meeting with the entire Housing Authority Board, Bonneville Research, Council/Housing and Neighborhood Development Staff, a regional authority to manage all vouchers for the City and County, the board creating a 3 to 5-year plan, merging the two housing authorities was not likely to result in cheaper, more efficient services, and the voucher merger worth looking into. Councilmember Mendenhall inquired about the $1 million annual limit for any one entity. Ms . Feveryear said if the Authorities combined, they could only apply for $1 million dollars combined. Councilmember LaMalfa inquired about Housing Authority guidelines . Discussion followed regarding master plans, Mayor' s office representation on the Housing Board, all affordable housing should not be on the Westside, low-income housing being in various locations across the City, Housing and Urban Development (HUD) requires the Housing Authority to do a 1 in 5-year plan, Housing Authority being obligated to work with Housing and Neighborhood Development (HAND) to produce plan, overall goal to provide affordable housing, family self-sufficiency programs, education and job training skills, first time homebuyers program, mixed income housing, RDA partnership to pick up affordable property on the Eastside, and long- term lease agreements . Councilmember Mendenhall asked why the City had more Section 8 Vouchers than the County and the County had were Non-Section 8 Vouchers than the City. Ms . Feveryear said there are Regular Vouchers and Veterans Affairs Supportive Housing (VASH) vouchers . She said the City had more VASH Vouchers and the County, having more public housing units, had more Regular Vouchers . #3. 3 : 46 : 15 PM A BRIEFING FROM THE ADMINISTRATION ABOUT ITS RECENT PUBLIC OUTREACH FOR THE PARKS, TRAILS AND OPEN SPACE INITIATIVE. An effort to explore a possible bond on the November ballot that would fund open space and outdoor recreation needs in the City. View Attachment Lehua Weaver, Libby Stockstill, David Everitt, Boyd Ferguson, Siobhan Locke, and Lindsey Ferrari briefed Council from attachments . Mr. Everitt said outreach was in response to Council' s request for future uses of Glendale and Jordan River Golf Courses as well as other parks and open space needs . Ms . Locke reviewed the public engagement process including two stakeholder workshops, eight open houses, Open City Hall survey, telephone interviews to 400 residents, door-to-door contact in the refugee community, Rose Park Community Festival, and the Living Traditions Festival . She said an interpreter was present at each event . Ms . Locke said there was strong support for natural open spaces such as mountain biking, parks, and river sports . She said the public spoke about what they thought the City needed more of, such as connectivity and trails, expanded foothill trails, and disk golf. She said the public was concerned about taking care of what the City already had, completing trail connections, operations and maintenance costs over time, safety, and a secondary water investment . Discussion regarding how secondary water was defined included ideas about secondary water being river or waste water that did not need to be treated to the level of culinary water, responsible management of water supply, proper infrastructure not being in place for secondary water, and difficulty of secondary water implementation being site-specific. Ms . Locke reviewed the results of what types of space/amenities should replace Glendale Golf Course/Jordan River Par 3 . She said wetlands/wildlife habitat and disc golf were in the top. Councilmember Mendenhall asked why the two golf courses had similar results . Ms . Locke said they were provided the same options at each event for each golf course . Councilmember Mendenhall said going forward she requested results based on neighborhood needs keeping in mind amenities in surrounding areas . Ms . Locke said raw data was broken up by district. Ms . Ferrari said the telephone poll was broken up evenly between districts . She said there was strong support for parks, trails & open space . She said the public understood the value and wanted the City to invest and residents were willing to pay for enhancements . Mr. Everitt said the Administration was compiling a list of projects that would best meet resident needs/desires . He reviewed evaluation criteria such as compatibility, livability, feasibility, and affordability. He said they would continue to receive feedback from the community through Open City Hall and submit a package to Council in early July. Councilmember Luke asked if there was a group that was going to run a campaign in favor of this . Mr. Everitt said the City could not engage in advocacy, only education. He said they did not have a clear linkage to any group that would be an advocate as of yet. Councilmember LaMalfa said other cities were ahead of Salt Lake regarding open space and felt it was time to catch up with the rest of Utah. #4 . 4:45:06 PM INTERVIEW JUSTIN NEVILLE PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE HOUSING ADVISORY AND APPEALS BOARD. (ITEM H1) Councilmember Garrott said Mr. Neville' s name was on the Consent Agenda for formal consideration. #5. 4:48:19PM INTERVIEW ANNE OLIVER PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SALT LAKE CITY & COUNTY BUILDING CONSERVANCY AND USE COMMITTEE. (ITEM H2) Councilmember Garrott said Ms . Oliver' s name was on the Consent Agenda for formal consideration. #6. 4:50:01 PM INTERVIEW HEATHER WILSON PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE PLANNING COMMISSION. (ITEM H3) Councilmember Garrott said Ms . Wilson' s name was on the Consent Agenda for formal consideration. #7 . 4:51:25 PM INTERVIEW ANDRES PAREDES PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE PLANNING COMMISSION. (ITEM H4) Councilmember Garrott said Mr. Paredes' s name was on the Consent Agenda for formal consideration. #8 . 5:00:10PM A BRIEFING ON A PROPOSED ORDINANCE THAT WOULD ENACT TEMPORARY LAND USE REGULATIONS FOR FACILITIES THAT PROVIDE END OF LIFE CARE AND RESPITE CARE, AS REGULATED IN THE SALT LAKE CITY ZONING ORDINANCE (Title 21A) (Item F2) View Attachment Nick Tarbet and Neil Lindberg briefed Council from attachments . Mr. Tarbet said the ordinance added an End of Life Care and Respite Care definition to the Assisted Living Facility definition. He said it excluded Assisted Living Facilities, End of Life Care, and Respite Facilities from the Eleemosynary Facility definition. He said it would add a maximum occupancy of twenty-five for Assisted Living Facilities in the Institutional Zone . Councilmember Adams inquired about facilities that already had more than twenty-five residents . Mr. Lindberg said the motion sheet included language for facilities established prior to June 12, 2015 not being subject to the occupancy limit. Councilmember LaMalfa asked what an eleemosynary facility was . Ms . Gust-Jenson said the category was established for facilities like the Ronald McDonald House where families stayed, not patients . Mr. Lindberg said the proposed ordinance added an additional condition (assisted living facility licensing from the State) not prohibit existing facilities . #9. 8:15:11PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. See File M 15-5 for announcements . #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . 5:05:09 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Councilmember LaMalfa moved and Councilmember Mendenhall seconded to enter into Closed Session to discuss Attorney-Client matters that are privileged pursuant to Utah Code §78B-1-137, and discussion of the character, professional competence, or physical or mental health of an individual §52-4-205 (1) (a) . A roll call vote was taken. All Council Members voted in favor, except for Councilmember Garrott who was absent for the vote . See File M 15-2 for Sworn Statement. In Attendance: Council Members Lisa Adams, Erin Mendenhall, Stan Penfold, James Rogers, Charlie Luke and Kyle LaMalfa. Others in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Margaret Plane, City Attorney; Jill Love, Community and Economic Development Director; Mary DeLaMare-Schaefer, Community and Economic Development Deputy Director; Nora Shepard, Planning Director; Paul Nielson, Senior City Attorney; Sean Murphy, Council Public Policy Analyst; Neil Lindberg, Legal Council; and Nick Tarbet, Senior Public Policy Analyst. The Work Session meeting adjourned at 5 : 06 p.m. The Closed Session adjourned at 5 : 40 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held June 16, 2015 . ns June 23, 2015 City/County Dinner The City Council met with the Salt Lake County Mayor, Council, and Staff at a Dinner on Tuesday, June 23 2015, at 6 : 08 p.m. at the Leonardo, 209 East 500 South, Salt Lake City. In Attendance: Council Members Charlie Luke, Kyle LaMalfa, Luke Garrott, Erin Mendenhall . Excused: Council Members James Rogers, Lisa Adams, and Stan Penfold. Also In Attendance: Cindy Gust-Jenson, Council Executive Director; Russell Weeks, Council Senior Policy Analyst; Jan Aramaki, Council Community Facilitator; Dan Weist, Council Communication Director; Kira Luke, Council Staff; Libby Stockstill, Constituent Liaison; and Cindi Mansell, City Recorder. Salt Lake County Representatives: Ben McAdams, Mayor; Jenny Wilson, County Council At-Large "A"; Sam Granato, County Council District 4; Arlyn Bradshaw, County Council District 1; Max Burdick, Council Council District 6/Vice Chair; and Weston Clark, Leslie Reberg, Adam Gardiner, and Isaac Higham, County Staff. 6:08:24PM The meeting was called to order at 6 : 08 p.m. View Agenda WELCOME AND INTRODUCTION Councilmember Garrott welcomed those present and thanked them for their time and service . He said the purpose was to discuss topics of mutual interest, such as Commercial Development Areas (CDAs) ; Transportation Tax; Recreation Bond Ballot Item; Zoo, Arts, & Parks (ZAP) update; future Dog off-leash partnership opportunities; and any other topics . COMMERCIAL DEVELOPMENT AREAS (CDAs) Councilmember LaMalfa discussed the concept of CDA opportunities and inquired as to County participation to enhance, expand, and achieve economic development goals . Discussion followed regarding the differences between CDA and RDA (Redevelopment Agency) areas, with Councilmember LaMalfa offering explanation that RDAs took numerous years to pull together while CDAs could be created within months without regulatory burden or expense . Arlyn Bradshaw said the Legislature gave local government this tool a number of years ago to provide an easier process than RDAs . He said at this point, the RDA process was rarely undertaken. He said the County was asked to participate in many of these, and without statutory benchmarks to meet, the County Council felt like the entire process had become a free-for-all . He said some areas they had not felt good about participating in, but felt it was owed to municipal partners to request expectations up front. Discussion followed regarding the Glendale area and whether this would be an appropriate use of the CDA mechanism. Mr. Bradshaw requested County Staff to provide the draft CDA policy language to the City Council; he said staff was in the process of adjusting final language . He clarified the reason the County was developing guidance was to illustrate if there was desire to request County tax increment the expectations should be defined. Councilmember LaMalfa said a simple look at blighted areas would be beneficial in looking forward to scoping the types of activities and areas based on the CDA policy guidance . Councilmember Garrott added there could be future RDA potential and the City would appreciate having that conversation as well in the future . Mr. Bradshaw said the County could not continue to operate the County without new growth and the need existed to be more methodical with what was approved as well as expected outcomes . AIR QUALITY Councilmember Mendenhall said she was impressed with the County Health Department Air Quality Initiative . Discussion followed regarding the proposed wood-burning stove ban that failed. Mr. Bradshaw said there would not be any results until January 2016 at the earliest and the County wished they could have seen a similar process happen at the State level . Councilmember Mendenhall discussed the Council' s efforts and said she felt it would only be effective with a partnership on a higher level, and there was need to look towards the County/Health Department to be that mechanism for change . TRAILS, RECREATION, RECREATION BOND, TRANSIT TAX View Attachments Councilmember Mendenhall addressed Urban Trails and said the County was much further along than the City. She said if the Recreation Bond was placed on the ballot and passed, she wanted to see the City and County work together towards a corporate investment and wanted to have a cohesive conversation about this type of collaboration. She further referenced the Mountain View Corridor, 21st South interchange, bike trail designs, etc. Jenny Wilson expressed concern regarding the proposed recreation bond and said she had concerns about voter support for three bonding items . Councilmember Garrott said a recent survey indicated that recreation uses that provided expansion opportunities for residents (trails expansion or open space) could be beneficial and positively received by residents . He outlined the need to reinvest the golf system and potentially transition one or more courses into parks or open space . He said that effort would require an infusion of cash which did not exist but could come from the General Obligation Bonding process . He said Salt Lake City (SLC) hired two consulting firms; one to facilitate public engagement and another to conduct a representative phone survey of residents . He said the Council had received a results presentation from Administration and were awaiting the recommendations report . The Council would then determine by August 18, 2015 whether or not to place the bond on the November ballot. Ms . Wilson said the County Council had not committed to the Transportation Tax for 2015 or 2016 . She said there was also the 2016 ZAP projects process; she expressed concern all of these items may create voter fatigue or intolerance to bond issues . Discussion followed regarding the best outcome for the County/City, as well as historical statistics for placement of multiple bond issues on ballots and subsequent success rate . Ms . Wilson said although the County was not yet in position to predict the ZAP process, clearly SLC would be in good position to receive funding for projects . Discussion followed regarding the potential for voters to chose either/or for recreation and ZAP and not both. Councilmember Mendenhall said unfortunately, the City had no alternative solution to address the operational issues associated with its golf courses . She said SLC had yet to identify projects and hoped the survey would generate ideas . Councilmember Luke discussed funds necessary for maintenance within the Golf Enterprise Fund that had to be transferred immediately from the General Fund. He said the Council was not blind to the difficult timing issue, but their hands were tied as well as there being community interest in upgraded facilities . He said they were open to alternative solutions . It was suggested the Council provide necessary numbers to the County for consideration as a ZAP project . Mayor McAdams said ZAP presumably delivered something to SLC that he and his family would use, and he wanted to see more trails . He said he saw the need for both, but wanted to see transportation focus in correlation. He discussed the transportation tax and said determination had yet to be made about whether it would go on the 2015 ballot . He discussed support for this year, and said the SLC Council resolution in support had been influential . He said voters wanted to see an ongoing revenue stream to support a project, and the City was not going to be able to tell voters how they would spend the recreation bond proceeds over 30 years . He said a mixture of more roads, road repairs, congestion solutions, active transportation, and different modes of transportation needed to be addressed and prioritized for the future . Discussion followed regarding the transportation tax; with Russell Weeks stating more than four counties adopted resolutions in favor of putting it on the ballot this year. He said there was the sense that if Salt Lake, Weber, Davis, and Utah Counties put it on the ballot, the League of Cities & Towns Transportation Coalition would firmly back and actively promote the vote because that accounted for roughly 800 of the Utah population. Mayor McAdams said the approval would require six out of nine County Council votes (super majority) and the County would make a decision at its July 14, 2015 meeting. He said there was the need to recognize and educate exactly what the public was voting for. DOGS OFF-LEASH Mr. Bradshaw said the County Council requested the Parks Department look into potential parks/leash opportunities within Salt Lake County. He said the initial direction was to look at parks that would allow off-leash opportunities without a pen (designated area) , or a broader concept and what that would look like. He said they explored options such as alternate days, off-leash hours, tag program, etc. He said the Parks Department presented six County parks that were geographically dispersed to run a pilot program over the next year. Mr. Bradshaw said currently they were working on an implementation plan to bring before the County Council for direction. He asked about the City' s perspective and what SLC was considering, and whether it was wise to do something in tandem. He said there were two large areas such as Parley' s and Millcreek that allowed dogs off- leash on odd days and there was intense use in those two areas . He said the theory was the more locations, the more diversity and disbursement throughout. He said of the six parks recommended, one would be every-other day and five would be every day. He said if the City was considering something similar, implementation at the same time would be beneficial . Discussion followed regarding consistency of rules and sharing enforcement. Mr. Bradshaw said determination was made not to pursue the tag component as the cost could not be justified for the level of training and effectiveness to be realized. He said it could also give a false sense of security, so that option was not considered. Councilmember Garrott said the Council considered options such as creating a new board or hiring a full-time employee, and did not approve either. Mr. Bradshaw said the City and County should have these conversations together to create consistency. Discussion followed regarding users not cleaning up after themselves, off-leash dog work group, dog park ranger, and community policing or community groups willing to provide education. Other suggestions were constable enforcement, training to fund quasi-law enforcement, empowering neighborhood watch groups, and being more directly involved with Animal Services . Councilmember Luke suggested working directly on enforcement through Animal Services Deputies to make it easier for City Administration. Mr. Bradshaw said he would move this discussion forward. CULTURAL CORE Ms . Wilson suggested the City and County work together on a process for Cultural Core Program annual funding. She said rather than coming up with individual projects to fund, there was the need to conduct a modified/updated visioning process . She said the County could direct and the City could participate; the last time something similar was done was in 2011 . She said the Cultural Core revenue stream in 2011 was a community-based process, and a group of stakeholders was involved, but the City and County should be also. Councilmember Garrott said this would be a good opportunity, and he would have Council Staff add this item for discussion at the next Mayor/Chair/Vice Chair meeting. HOMELESSNESS Councilmember Luke addressed the homeless situation and said it was such a large issue that no one entity could fix it; he said he thought it would help to have the County and City engaged together. Discussion followed regarding the different facets and types of issues involved. Councilmember Mendenhall said there was the lack of conformity that the City had with the State' s Affordable Housing Requirements . She said they had simply out-zoned affordable housing, and that would be a piece of leverage in offering solutions . Discussion followed regarding types and variety of facilities and treatments, other facilities in neighboring cities to model such as the Provo Food and Care Center, or the new Midvale facility. Mayor McAdams said the County' s homeless process was to evaluate and define the collective impact process . He said the City, County, and private sector felt strongly about improving the quality of services . He said silos of funding resulted in silos of services (such as providing meals or providing shelter) . He said none of these services were linked and there were people who could not recognize services they needed, let alone have the ability to navigate the system. He said that network was well organized and structured, and the County would lead the conversation regarding networking services . He said Mayor Becker' s coalition was looking at sites and location possibilities and the City had agreed to participate in the services analysis; he said the County would welcome input . Councilmember Luke expressed concern as to potential for disconnect . Mayor McAdams said the collective impact analysis process results would be coming out in the next few months . Discussion followed regarding the new Housing & Urban Development (HUD) guidelines, with Mayor McAdams stating Salt Lake County and United Way of SLC were front and center and HUD was very interested in the outcome of this process . He said it was ineffective to spend $40, 000, 000 on an issue and yet have no end goal . He suggested performance measures relative to what counted as success . Ms . Wilson suggested a gap analysis for all service providers as opposed to just coordination. Mayor McAdams said there was the need to start at the beginning of the process instead of the end. He said there needed to be goals and measures to drive success . He said service providers were originally skeptical but had unanimously endorsed the common agenda to move towards metrics . He said those metrics could lead to tough decisions in the future, but would establish a solid foundation to build from. He said there was the need to share data among providers and coming together with the process would ultimately yield gaps in services or additional solutions . He said there was need for data tools resulting in quick risk and needs assessments, overlap between homelessness and criminal justice, goals, gaps, and how to best leverage the dollar for the biggest return. Max Burdick said the Sherriff was working on managing certain crimes with citations versus jail . OTHER Ms . Wilson discussed the investment in the Gateway area, including installation of the planetarium and Children' s Museum. She said they were now at a different point in time, and there were issues in this location for both the City and County. She suggested a shared goal to render this area supercharged. The group determined there was much more to talk about . Cindy Gust-Jenson suggested a County Council Staff/City Council Staff coalition to share information back and forth and said the City would build that list to share. Salt Lake County determined they would take the initiative and invite the City Council to another joint discussion in the future. The meeting adjourned at 7 : 48 p.m. This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council/County Mayor & Council Dinner meeting held June 23, 2015 . clm July 21, 2015 The City Council met in Work Session on Tuesday, July 21, 2015, at 2 : 14 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Ralph Becker, Mayor; Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Nichol Bourdeaux, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Lehua Weaver, Senior Council Policy Analyst; Libby Stockstill, Council Liaison; Mike Akerlow, Housing & Neighborhood Development Director; Lynn Pace, Mayor' s Legal Advisor; Laura Briefer, Public Utilities Deputy Director; Nick Norris, Planning Manager; Nora Shepard, Planning Director; Jill Love, Community and Economic Development Director; and Cindi Mansell, City Recorder. Guests in Attendance: Dr. Sammie Dixon, Salt Lake City (SLC) Mosquito Abatement District Councilmember Garrott presided at and conducted the meeting. 2:14:34 PM The meeting was called to order at 2 : 14 p.m. AGENDA ITEMS #1 . 2:15:16PM RECEIVE A BRIEFING ON A PROPOSED INTERLOCAL PROGRAM AND FUNDING AGREEMENT FOR MOUNTAIN ACCORD. An initiative that seeks to plan the future of the central Wasatch Mountains in relation to the environment, recreation, transportation and the economy. Under the proposal, the City would contribute $600, 000 over three years to the planning effort. The funding would be used to finalize a blueprint, or plan, for the group's vision for the Central Wasatch Mountains and implement components of the blueprint. Mayor Becker, Russell Weeks, and Laura Briefer briefed the Council with attachments . Mr. Weeks said the purpose this evening was to determine whether or not to formalize an official resolution authorizing the Interlocal agreement and funding. Mayor Becker updated the Council on the agreement and happenings since the May 2015 transmittal . Discussion followed regarding funding contributors, sequence of spending (i .e . state money first and then local funds) , and whether other jurisdictions had adopted a resolution or were committed to funding. Mayor Becker said the agreement to move forward was signed by every member of the Executive Committee (including representatives of all entities as well as private sectors) . He said land transfers included private to public ownership, along with creation of a formal designation with specific protections prohibiting future development, and protection for water and natural resources . Inquiry was raised relative to transportation affects, with Mayor Becker stating it would involve only transit alternatives such as buses or trains and connections between Big and Little Cottonwood Canyons . #2 . 2:42:14 PM RECEIVE A BRIEFING FROM THE ADMINISTRATION ABOUT PROGRESS ON A NEW MASTER PLAN FOR THE NORTHWEST QUADRANT. The plan will guide new development, land use activities and zoning decisions in the area . Nora Shepard, Nick Norris, and Jill Love briefed the Council with attachments . Mr. Norris said this plan involved a tight time frame and Staff was working to expedite the process . He discussed the desire to preserve grazing rights, landfill north of Interstate-80 issues, planning process remediation, desire not to rezone the entire area all at once, pros/cons with residential development or land uses, infrastructure, and wildlife habitat and sensitive lands proximity. He said staff wanted to have a draft available by August for public input . Discussion followed regarding timing, with Council Members LaMalfa and Mendenhall stating they preferred to wait until the proposed prison relocation site had been officially determined. Councilmember Rogers said he wanted to be prepared for any scenario and encouraged acting now. Councilmember Mendenhall said zoning would not influence nor deter the prison relocation in any way. The Council debated previous consideration of the Northwest Quadrant Master Plan, prison relocation timing issues, and having substantial justification to move forward. Councilmember LaMalfa said development would not happen without installation of major infrastructure development and utility costs . Ms . Love said Staff was responding to the Council' s resolution/direction and felt area residents would appreciate master plan guidance for future development. Councilmember Rogers said had the original master plan been approved, the prison would not even be a discussion at this time . A 4-2 Straw Poll was taken in favor of the Administration timeline and project outline proposal, with Council Members Adams, Rogers, Garrott, and Luke voting in favor; Council Members LaMalfa and Mendenhall were opposed. Councilmember Penfold was absent for the vote. #3. SITE CHALLENGES FOR PROPOSED PRISON RELOCATION - SALT LAKE CITY SITE. a. 3:10:12 PM Water & Sewer Utility Issues - The Council will be briefed about and discuss water and sewer treatment challenges at the proposed prison relocation site . Lynn Pace and Laura Briefer briefed the Council with attachments . Ms . Briefer discussed upgrades that would be necessary in order to support the proposed prison relocation. She said preliminary calculations were $46 million including water; however, additional details were needed to verify cost estimates . Mr. Pace said the Prison Relocation Commission (PRC) was informed by the consultant that the Salt Lake City site utility infrastructure estimate was between $31 and $64 million. He said Staff estimates include onsite/offsite improvements; offsite alone would be $46 million so it was felt those numbers were low. Inquiry was raised relative to liability to SLC taxpayers . Mr. Pace said costs would be determined by actual site location and function. He said SLC made it clear that all costs would be required to be paid and it had been discussed many times that SLC would not pay those costs . Discussion followed regarding potential to accommodate a new sewer treatment facility at the cost of $300 million to allow for growth. Mr. Pace said the prison project would not drive that need. He clarified any new development needed to pay all direct costs related to their project and capacity issues would be addressed with impact fees to cover costs . Ms . Gust-Jenson offered clarification that incremental development or other impact fees from the prison would not provide adequate funding for a new sewer treatment facility and would still require a huge investment from City taxpayers . Mr. Pace said although everyone from SLC was opposed to the prison relocation in Salt Lake, they recognized the State had the authority to do what they thought was best. He said due to that, discussions were taking place regarding issues dealing with what might happen and not withstanding SLC opposition. He said based on the anticipated volume the prison would need relative to water and sewer, that project would require installation of all infrastructure in the Northwest Quadrant. He said there were already two areas existing at capacity which would have to be paid to upgrade; he clarified that same argument did not apply to the sewage treatment plant and overall capacity would be addressed by all future users in the Northwest Quadrant. Ms . Briefer said the increased capacity of the lines themselves would be included as part of the $46 million. Discussion followed regarding the need to develop greatly accelerated capacity to support the prison and other development. Mr. Pace said extending water was based on property taxes and the State would not share in those costs . Discussion followed regarding potential costs to SLC taxpayers . Ms . Briefer said she had only calculated infrastructure; future rates/costs would most likely be higher. Mr. Pace said there were a lot of tax-exempt water users in SLC, and there would be broad based ramifications and decisions of much greater impact than just the prison. Councilmember Garrott addressed new sources of water due to new patterns of growth, and said such were committed to within the 5-year plan. Concern was expressed regarding new growth, capacity, and taxpayer costs to due to impacts associated with such a large new user. b. 3:27:50 PM Report from Salt Lake City Mosquito Abatement District (SLCMAD)- The Council will be briefed about and discuss mosquito conditions at the proposed prison relocation site. Dr. Sammie Dixon briefed the Council with attachments . Dr. Dixon discussed the mosquito burden associated with the proposed SLC site, historical comparisons of area traps to those in proximity, and potential issues with quality of life . He estimated the need to treat the proposed site area approximately three times weekly, at the ongoing cost of $160, 000 annually. He said although that was a small amount when considering other issues, it was 8% of the District' s budget . He said there were concerns as to payment of those increased costs and whether those would be paid by State or City taxpayers . Further discussion followed regarding methods and procedures to treat mosquitoes . Councilmember Garrott said the SLCMAD would be requesting a tax increase this year and the Council would address that on a future agenda. c. 3:36:20 PM Landfill Issues - The Council will be briefed about potential environmental challenges posed by the City' s old landfill, which is near the proposed relocation site . Lynn Pace discussed timing of the PRC (comprised of seven Legislators and staff) and their task to take four sites and narrow that to one to be forwarded to the Governor and entire State Legislature . He said the Commission anticipated making that decision by August 1, 2015 but had since extended that for up to two 30-day periods (or until October 1) if necessary. He said he was not sure how much development could be done in the Northwest Quadrant without addressing at least some portion of the 7200 West Landfill . Discussion followed regarding environmental regulations and potential costs . #4 . 3:43:48 PM HOLD A DISCUSSION ABOUT THE CITY' S CURRENT HOUSING POLICY AND CONSIDER WHETHER THE POLICY ADEQUATELY REFLECTS ALL OF THE CITY' S HOUSING GOALS. This will likely be the first in a series of housing policy discussions to continue through the summer and fall . Sean Murphy and Mike Akerlow briefed the Council with attachments . Mr. Murphy said Council Staff hoped to clarify the full list of Council Member concerns about housing in the City; and determine whether the City' s current Housing Policy reflected/encompassed those concerns . Discussion included potential fact finding, identifying and defining what was market (reasonable or affordable to SLC) , what were the gaps/needs, who did not have access to housing, if residents could not locate housing and were leaving the City, trends or demographics shifts that would concern the City, whether there was a recent housing assessment needs report, and if there was need to hire a demographic consultant . Mr. Akerlow said there was a housing assessment needs study conducted in 2013 that was currently being updated with new Housing and Urban Development (HUD) census data. The Council felt it was critical to have the most current information in order to consider policy directions . Mr. Murphy suggested defining what the Council believed different terms meant and how those should be applied. Councilmember Mendenhall discussed the demolition ordinance relative to protection of existing affordable housing and mitigation/affordability not being addressed in a site-specific way. Councilmember LaMalfa suggested bringing in experts to present data relative to housing and economics . He said he felt conclusion was needed about housing income mix to avoid preventing retail economic development from advancing as part of the housing policy. Further discussion followed regarding the addition of low-income, affordable, and market rate housing in a couple of sections throughout Chapter 18 . 64 . 050 within residential demolition provisions, the definition of Transit Oriented Development (TOD) and what that included, considering defining characteristics or what TOD was with or without various transportation modes, and how to open funding opportunities for affordable development. Inquiry was raised as to whether there was desire to include guidance relative to homelessness and relocating homeless services, emergency transitional and supportive housing, and further defining what those meant to SLC. It was felt transportation service would be critical with respect to any decision relative to housing density, establishing targets to grow affordable housing in areas people wanted to live in, low zoning requirements for parking, impacts of reduced parking on existing neighborhoods/developments, definition of neighborhood node, transit and regular vehicle parking, empowering/incentivizing policy statements (rather than "encourage") to meet goals, multi-generational affordable housing in all neighborhoods, and other defining characteristics . Councilmember Penfold said a better job was needed to figure out incentive-based (unique and specific) zoning especially in market developments and suggested gathering more information as to what that looked like or ideas to incorporate into the plan. Further discussion followed regarding geographical site replacement, including real estate parking needs and business nodes with considerations for transportation, and mixed-income development. Councilmember Mendenhall said she wanted to see the Transit Master Plan before holding the transit-oriented development discussion. Mr. Murphy said the conversation about neighborhoods, density, and how to measure those was unfolding and would take a good amount of effort. Councilmember Penfold suggested a study of existing conditions, updated needs assessment, understanding gaps, and identifying tools/information to help guide policy discussions . Mr. Murphy said Staff could outline a revised policy based on comments, work with Administration to include a zoning analysis or additional information, and possibly involve experts in the process . Councilmember Garrott said Staff indicated they had sufficient direction as to policy adjustments for further discussion. Mr. Murphy requested communication if there were concerns about inaccuracies or controversial statements made within the Staff memo. He said he would track changes and move forward in this regard. Ms . Gust-Jenson said $30, 000 was available in this year' s budget for demographic work through the University. Further discussion followed regarding how low-income housing was financed, longer-term affordability, whether to continue to tie affordability to existing financing structures, whether to deal with long-term or short-term fixes, and value in diversified demographics . Mr. Akerlow said Staff would have improved demographic information this fall if Council Staff could wait . Further discussion followed regarding moving forward now with the expectation that when Council returned for policy discussion they could determine what percentage of funding should go to what level of affordability, as well as define the kind the City desired. #5. 5:02:16PM RECEIVE A BRIEFING FROM THE ADMINISTRATION ABOUT TWO OPTIONS FOR A PARKS, TRAILS AND OPEN SPACE BOND PROPOSAL - A $150 MILLION BOND OPTION, OR A $125 MILLION BOND. If approved by voters, the potential bond would result in a property tax increase for residents and property owners and would be used to pay for more outdoor recreational opportunities in the City - including converting some current open spaces into new uses, adding trail improvements and connections, and other opportunities. The Administration will present details of its two proposals, respond to questions from the Council, and receive Council requests for alternative project information that could potentially be included in the bond. The Council will vote on August 18 to determine if the bond will be placed on the November ballot. (Item H7) David Everitt, Cindy Gust-Jenson, Jennifer Bruno, Lehua Weaver, and Libby Stockstill briefed the Council with attachments and a Power Point presentation. Mr. Everitt said this process had been very comprehensive and collaborative and included a great deal of public engagement. He said the proposal and recommendation was based on what SLC residents said they wanted. He reviewed the need, process, vision, concepts, projects, benefits, and key takeaways from the public engagement. He said key takeaways included strong support for parks, trails, and open space, public understanding of value, encouraging City investment, and residents willingness to pay for enhancements . He said bonding was not the only answer for the Golf Fund but included money for secondary water installation, operational costs, and addressing challenges . Inquiry was raised as to capital needs the Golf Fund had no way of meeting, how much the sale of Glendale Golf Course would help, and were there elements of the General Obligation Bond to address those questions . Mr. Everitt explained the sale of Glendale would not come out of bond proceeds and would be a one-time $2 million infusion into the Golf Fund. He said the intent was for the backlog of Capital Improvement Program (CIP) needs to be reduced due to removing courses and needs, as well as realizing water savings . Discussion followed regarding specific project proposals, prospect for other funding sources, impact fees, and where those would be applicable or possibly leveraged. Mr. Everitt said there were opportunities for applying park impacts fees to Glendale and perhaps other locations, but there was specific criteria surrounding growth and meeting demand. He added a future concession element might be forthcoming. Councilmember Penfold said network and connectivity appeared key; he inquired how to assess components of the system and get around. Mr. Everitt said that was a critical component (referenced to in different pieces) that included way-finding in a way that branded the paved/unpaved system. He said identity of the holistic experience was critical . Suggestions were offered relative to acreage specifics, community fishing ponds, degree of community outreach, Council preference of projects/elements they add or remove, and tailoring the bond amount to a value citizens would accept. Concern was expressed regarding making this large of a financial decision based on less than to of what the citizenry wanted. Councilmember Garrott said the focus this evening was on goals and broad view as to what the Council wanted to see in the proposal (whether that be trails, new recreation, restoration of nature, etc. ) . He inquired whether the Council wanted to move forward with the proposal at all or wanted to consider shaping some sort of bond proposal to put on the ballot. Concern was expressed regarding the hard work that had gone into the project, outreach efforts, concern with the given timeframe, sense of being rushed, and competing ballot measures such as the Transportation Tax and the 2016 Zoo, Arts, and Parks (ZAP) . Councilmember Luke inquired if consideration was given for not only operations/maintenance but for necessary improvements, modifications, or fixes when building something new. Mr. Everitt said there would be projected budget contingencies set aside for unknown costs . Councilmember Luke said previous lean budget years required slashing parks budgets that were never restored. He said his biggest concern in moving forward was adding $150 million in new projects that would cost $3 . 3 million for ongoing maintenance on top of previous cuts . He said there would be benefits to the entire City, but wondered about senior citizens or people on a fixed income . He said he wanted to support the bond, but timing and the current proposal made him less optimistic. Councilmember Penfold said Parks had been underfunded after taking a big hit during the recession and their budget was never restored. He said the nature of the connecting network was exciting and he fully supported moving forward to craft a proposal for the November ballot. Councilmember Mendenhall said SLC voters were very informed and the City needed to create a good proposal . She said proposals included a majority of Council priorities from current and past years for network assets that had been missing. She said the potential for economic development between the nodes was crucial . Councilmember LaMalfa said he believed the Administration gave their best effort given the Council' s direction and guidance and the result was the people' s proposal . He said 23 master plans were also reviewed and incorporated in the proposal . He said each of those master plans also included their own public engagement process . He said he looked forward to having a new form of recreation in SLC, network connectivity allowing participation in new areas, and placing the proposal on the ballot . Councilmember Rogers said it was difficult to consider funding new projects and not fund current projects . He expressed concern about the lack of resources to maintain/operate existing facilities and the potential result of having to raise property taxes again. Councilmember Garrott said he would vote not to continue the process . He said the Council was supportive of the concept to advance major policy initiatives/priorities and they were interested in trail creation/connectivity of this bond (including restoration of the Jordan River corridor) . He said he was concerned about $66 million going into Glendale and potential to create future liability for taxpayers . He said he thought the Council should focus on the smallest actual amount and what proposals were meant to accomplish. He said he felt the proposal in its current state would fail if put before voters and suggested a straw poll to determine whether to move forward. Ms . Weaver said it would be helpful to know which projects Council Members had interest in because said it would take time to determine associated costs . Concern was expressed that missing information relative to impact fees and other funding streams might help determine what portion to move forward and bond for. Councilmember Garrott said a larger context would be to consider the County ZAP tax or other projects involved. He said there were definitely other funding partners for specific projects and inquired if the Council wanted County representatives to be present at a future discussion to possibly assist in prioritization or sanctioning of the bond amount. Discussion followed regarding which funding partners, with Ms . Weaver stating projects like the Pratt Trail not having funding, the Jordan River Commission would be similar with a lack of funding sources, and the County (albeit a partner) would be involved with the ZAP process where funding was up in the air and they might not be in position to commit to the City in terms of participation. She said Staff considered having Salt Lake County attend to discuss projects in their master plan process, and potential to team up with their funding cycle and matching up with those projects/partners . Councilmember Luke said he felt that should not be part of this particular process . Ms . Gust-Jenson said there had already been huge amounts of public input on a multitude of projects, and suggested connecting with the usual partners who could help with getting the word out about the Council discussion. She said until more was known about the projects in which the Council was most interested, it would be difficult to determine whom to inform or involve . She added Staff had been working with Administration and Bond Counsel relative to potential for inclusion of deferred maintenance items . Discussion followed on the impact fee balance, with Ms . Bruno stating there was approximately $2 million. She said those funds had to be spent on projects that were in the plan when funds were collected (projects on the current CIP tenure plan) . She said perhaps additional projects could be added that would be growth eligible during the next round of 10-year CIP. She said she needed to obtain clarification on the law. Councilmember Luke said the Council would not just be identifying projects but looking at the 10-year CIP plan and identifying those which legally qualified for use of impact fees and which of those would qualify for the bond. He suggested Staff verify the Golf Enterprise Fund and roughly $27 million in deferred maintenance and consider which of those projects would qualify for impact fees and which would qualify for bonds . He said that information would be helpful for the Council to have A 6-1 Straw Poll was taken in favor of moving forward with the discussion and effort to put something on the bond, with Council Members Adams, Mendenhall, Rogers, Penfold, LaMalfa, and Luke voting in favor; Councilmember Garrott was opposed. A 3-4 Straw Poll was taken and failed to move forward with the complete list of projects and bond request for $150 million, with Council Members Mendenhall, Penfold and LaMalfa voting in favor; Council Members Garrott, Adams, Rogers and Luke were opposed. A 2-5 Straw Poll was taken and failed to move forward with a reduced project list and bond request for $125 million, with Council Members Mendenhall and Penfold voting in favor; Council Members Adams, Rogers, Luke, LaMalfa, and Garrott were opposed. #6. RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND REGULATIONS FOR TWO RESIDENTIAL MIXED USE ZONING DISTRICTS PURSUANT TO PETITION NO. PLNPCM2014-000127 . The proposed changes would remove qualifying provisions for residential density, adjust required setbacks and lot standards, add design requirements and allow projecting signs in the R-MU-35 and R-MU-45 districts . Related provisions of Title 21A- Zoning may also be amended as part of this petition (Petitioner - Mayor Ralph Becker) (Item H2) Item postponed #7 . RECEIVE A BRIEFING ON A NUMBER OF ZONING AMENDMENTS AS PART OF THE WESTSIDE MASTER PLAN IMPLEMENTATION PROCESS, A PRIORITY OF THE COUNCIL' S THIS YEAR. These amendments are designed to better foster neighborhood business zones on the west side, a need identified in the planning process. a. Rezone - 700 South 900 West Neighborhood Node Legislative Sponsor: Council Member Kyle LaMalfa 900 West 700 South - zoning map amendment for three properties at the Northwest corner to rezone them from RMF-35-Moderate Density Multi- family Residential to CN-Neighborhood Commercial . (Item H3) b. Rezone - 400 South 900 West Community Node Legislative Sponsor: Council Member Kyle LaMalfa 400 South 900 West - zoning map amendment for 24 properties on or near the intersection to rezone them from RMF-35-Moderate Density Multi- family Residential and CN-Neighborhood Commercial to R-MU-35- Residential/Mixed Use. (Item H4) c. Rezone - 400 South Concord Street Neighborhood Node Legislative Sponsor: Not Required - Petition from Mayor Becker 400 South Concord Street (1240 West) - zoning map amendment to rezone properties from R-1/5000-Single Family Residential to CN-Neighborhood Commercial and R-MU-35-Residential/Mixed Use. (Item H5) d. Rezone - Indiana Avenue Neighborhood Node Legislative Sponsor: Not Required - Petition from Mayor Becker Indiana Avenue (850 South) between Navajo Street (1365 West) and Pueblo Street (1440 West) - zoning map amendment on the north side of Indiana Avenue to rezone the properties from CN-Neighborhood Commercial to R-MU-35-Residential/Mixed Use. (Item H6) Items postponed #8 . 6:28:01 PM INTERVIEW SANDRA WALSH AND BRANDON MYERS PRIOR TO CONSIDERATION OF THEIR APPOINTMENTS TO THE POLICE CIVILIAN REVIEW BOARD. (ITEM H10) Councilmember Garrott said the applicants names were on the Consent Agenda for formal consideration. #9. 6:33:21PM INTERVIEW NICHOL BOURDEAUX PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE UTAH PERFORMING ARTS CENTER ADVISORY BOARD. (ITEM H11) Councilmember Garrott said Ms . Bourdeaux' s name was on the Consent Agenda for formal consideration. #10 . 7:43:44PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Scheduling Items • Funding for Parliament of the World Religions conference • Small Neighborhood Business Text Amendment. See File M 15-5 for Announcements . #11 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #12 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item was not held. The meeting adjourned at 6 : 35 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held July 21, 2015 . clm July 28, 2015 The City Council met in Work Session on Tuesday, July 28, 2015, at 2 : 12 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lehua Weaver, Council Senior Policy Analyst; Robin Hutcheson, Transportation Director; Libby Stockstill, Council Constituent Liaison/Budget Analyst; Rick Graham, Public Services Director; Nick Tarbet, Council Senior Policy Analyst; Nick Norris, Planning Manager; John Anderson, Principal Planner; Scott Fisher, Assistant City Prosecutor; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Ryan Bjerke, Bond Counsel/Chapman and Cutler. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS #1 . 2:12:08 PM RECEIVE A WRITTEN BRIEFING ABOUT A RECENTLY COMPLETED ANALYSIS OF THE CITY' S TRANSIT SYSTEM - THE FIRST MAJOR MILESTONE IN DEVELOPING A TRANSIT MASTER PLAN (TMP) . The analysis, which was compiled in a report titled the State of the System Fact Book, includes data on existing plans and policies, land use and growth, overall travel patterns, existing transit use, rider demographics and more. Next steps for the plan include identifying system gaps, creating goals and public outreach. The Council will continue to be briefed on the plan as it develops. Jennifer Bruno, Lehua Weaver, and Robin Hutcheson briefed the Council with attachments . Suggestions made by Council Members included providing a predictable/efficient circulator bus system, determine where/how bus systems should run to best serve individual communities (local neighborhood routes) , identify service gaps/determine travel destinations, analyze University student ridership percentage/what could be learned from data, costs/difficulty of University parking (utilize data for modeling City parking) , impact of free transit passes, schedule consultant update in September, establish process (work with Utah Transit Authority (UTA) to prioritize changes before bus systems were updated/changed, transit providers need to utilize TMP before modifying service levels (identify players critical to process) , explore potential to utilize distance based fares, municipal transit bond, land use considerations, and shape land use/transportation decisions together. #2 . 2:25:48PM RECEIVE A FOLLOW-UP BRIEFING FROM THE ADMINISTRATION ABOUT TWO OPTIONS FOR A PARKS, TRAILS AND OPEN SPACE BOND PROPOSAL - A $150 MILLION BOND OPTION, OR A $125 MILLION BOND OPTIONS AND RECEIVE A WRITTEN BRIEFING ON THE SCHEDULE AND STAFFING FOR THE REGIONAL ATHLETIC COMPLEX. If approved by voters, the potential bond would result in a property tax increase for residents and property owners and would be used to pay for more outdoor recreational opportunities in the City - including converting some current open spaces into new uses, adding trail improvements and connections, and other opportunities. The Administration will present details of its two proposals, respond to questions from the Council, and receive Council requests for alternative project information that could potentially be included in the bond. The Council will vote on August 18 to determine if the bond will be placed on the November ballot. (Item C1) Jennifer Bruno, Libby Stockstill, Lehua Weaver, Ryan Bjerke, Rick Graham, Robin Hutcheson, and David Everitt, briefed the Council with a PowerPoint Presentation and attachments . Ms . Weaver reviewed items from the Powerpoint. She said several of the Council' s current/past priorities were addressed in different ways with the proposed bond. She said the bond could be reconfigured depending on how Council wanted to proceed. She said issues like air quality, Westside Master Plan, urban trails, economic development, and overall economic health of the City could potentially be met in some way with the bond. Council Member' s general discussion included Glendale projected to make a small profit in 2016, $44, 000 needed to refinance golf carts next year, Glendale capital improvement needs ($1 million) , debt service issues, overall financial liability to Golf Fund, potential to utilize impact fees, re-evaluate impact fee eligibility for final list of projects identified by Council, identify other funding sources including state/federal, bond amenities, Capital Improvement Program (CIP) issues, explore private funding/donations, matching grants (pursue grant funding) , park impact fees, issue bond in phases, operation/maintenance issues, work with Bond Counsel to explore flexibility, and caution needed when requiring a funding match. Councilmember Garrott asked Council Members to make a pitch for what they wanted to see in the proposal . Councilmember Adams : focus on water trails connectivity and make other recreation activities like tennis, golf, swimming, etc. part of the County' s bond next year; have significant portion of the bond go toward deferred maintenance issues (take care of what the City already had before adding new projects) , waterway improvements should include Sugar House pond/create meandering river rather than just a pond, work with Sugar House Park Authority to trade services (City would fix pond and Park Authority would find space for tennis courts) , Sego Lily art piece proposed for Sugar House Draw, pond restoration at Fairmont, Forest Dale, and Nibley, and retain disc golf at Jordan River Par 3 property (co-exist with nature park at that location) . Discussion about the term "deferred maintenance" included potential for legal issues relating to bond requirements and replacing "deferred maintenance" with an appropriate term that was accurate/bond eligible. Councilmember Garrott asked Bond Counsel to address deferred maintenance, capital investment, appropriate terminology, and what type of issues would qualify for bond financing. Mr. Bjerke said the intent was to invest in capital projects intended to last a number of years (10+) and not something where maintenance had fallen behind such as painting, shingle repairs, etc. He said issues which needed routine maintenance should not be paid for from bond proceeds . Councilmember Garrott suggested replacing the term "deferred maintenance" with "capital improvements" . Councilmember Adams said she wanted to have an additional public hearing after the Council developed a firm proposal so the public would have something concrete to comment on. Councilmember Garrott suggested keeping the public hearing open after the formal hearing. Councilmember LaMalfa: support for $150 million bond, add art, finish Sego Lily, creating matching art piece for bridge located over South Temple tracks along the Jordan River (potential for funding match) , develop connecting trail on 300 North including pedestrian bridge (east/west connection) , use band shell funding for community fishing pond (State to provide maintenance) at Glendale (would compliment nature park) . Councilmember Penfold: support for connectivity concept throughout City, opportunity at Glendale for regional activities, enhance on/off-leash dog facilities, install dog bag dispensers at venues, utilize ballot language/education, opportunities for community partners in nature center restoration (potential funding match for construction/programming) , whitewater activities on surplus canal (outdoor recreation partnership) , revenue stream/taxable bonds, outdoor swimming facilities (divert funding from surplus canal water category) , and explore combining indoor/outdoor pools . Councilmember Penfold requested additional information about how much "Percent-for- Art" was budgeted for proposed projects and if consideration was given to individual or independent Percent-for-Art through the entire system (add additional percent early in the design phase) . Councilmember Rogers : swim classes needed in association with water activities along Jordan River (safety issues) , 300 North (Westside connection) , invest in outdoor activities, include Westside outdoor pool managed by County, and support to place proposal on November ballot . Councilmember Luke : use significant amount of $150 million proposal for existing CIP projects, ($65 million of parks projects needed) , concerns about moving projects ahead of existing ones, secondary water investment, how to address $3 . 3 million ongoing maintenance costs associated with bond (potential to raise taxes) , $8 . 8 million needed to convert 10-12 parks to secondary water (not included in proposal) (parks include Riverside Park, Cottonwood Park, Cottonwood Dog Park, Gatsby Trailhead Park, Pioneer Precinct Park, Jordan Park, Bend-in-the-River Park, 17th South Park, Glendale Park, and Fairmont Park) . Discussion was held on $3 . 3 million in ongoing maintenance costs associated with proposal . Councilmember Penfold requested information about how savings from converting facilities to secondary water could impact the $3 . 3 million. Councilmember Mendenhall : interest in trimming proposal and addressing ongoing maintenance costs, connectivity, urban trails/parks attract businesses/affluent retirees, property values would increase along with municipal revenues, make legislative intent to direct new growth, and careful planning/commitment needed to avoid creating new infrastructure that could result in additional deferred maintenance costs . Councilmember Garrott : create a proposal that might pass ($150 million would not pass) , shrink/focus proposal on Council priorities (primarily trails) , add Eastside amenities (perception that proposal was a Westside investment) , and develop a $65 million proposal (not including Eastside amenities) Further discussion was held on developing amenities that would attract businesses to Salt Lake and promote future economic development . Comments included $70 million of current unfunded projects, potential to increase property taxes to pay for ongoing maintenance, no tangible link to economic development, masterplan direction/up-zoning, return on investment from putting $66 million into Glendale, difficulty predicting new growth revenue, create Redevelopment Agency (RDA) and Community Development Area (CDA) areas to capture new growth, encourage businesses to invest in Salt Lake to increase tax base, impact/burden on taxpayers, utilize Special Assessment Areas (SAA) , more public hearings needed, allow taxpayers to make choices, invest in outdoor recreational opportunities, outreach/survey efforts only reached 1% of population, and craft proposal citizens would support. Discussion was held on how to proceed. Comments included creating Council Member "packages" or "clusters of concepts" to vote on such as trails/connectivity, bike recreation, outdoor pools, secondary water, nature restoration/nature parks, courts/playfields, dogs off-leash, art, bridges, un-funded capital needs (including ponds) , gathering places, pocket parks, new ponds, neighborhood node development would not capture big growth, Northwest Quadrant future growth, and change name of bond proposal to "Uniting Salt Lake City Through Recreation" . Ms . Weaver said the Council could add Council priorities such as Urban Forestry, impact fees, CIP, air quality, and future cemetery planning including long-term uses/revenue options . Councilmember Garrott said a public hearing could be held on August 4th. He asked Council Members to review their lists of proposed projects in the $125/$150 million proposals and add additional projects to list. He said after staff compiled information, the Council could flush those out and agree on a process to move forward to express ranking preferences (include/develop associated bond costs) . He said that would get the Council closer to putting packages together for straw polls . Ms . Weaver said she would prepare a spreadsheet so Council Members could identify their top four/five priorities then staff could determine from that where support was and rank them in order. Councilmember Garrott asked staff to have the ranking available for August 4, 2015 and to make that information available to the public (post on website) . Ms . Gust-Jenson asked Council Members to let staff know if they had new projects (not yet mentioned) so work/project costs could be done . Note: Council Members Garrott and LaMalfa were excused and Councilmember Rogers conducted remaining items . #3. 4:57:53PM RECEIVE A BRIEFING ABOUT BUDGET AMENDMENT NO. 1 FOR FISCAL YEAR BUDGET 2015-16. Among the proposed amendments was a pilot program where the County District Attorney's Office would manage the Salt Lake City Prosecutor's Office. The pilot program would evaluate the effectiveness of increased collaboration between the District Attorney's and Prosecutor's office. Anticipated savings would be split between the City and County. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. (Item H1) Margaret Plane, Jennifer Bruno, and Scott Fisher briefed the Council with attachments . Comments included potential efficiencies, manage statutory changes, identify measurables, evaluation component, incentive provision for savings, and explore Citywide opportunities to create efficiencies . Ms . Bruno said a public hearing was scheduled for August 18, 2015 . Discussion was held on the following budget amendment items . Item I-1 : University of Utah Demography Contract - $20,000 - source: General Fund Balance. Councilmember Mendenhall was interested in increasing funding for the University of Utah Demography contract. Currently the FY 2016 budget has $30, 000 allocated for this purpose. If the City were to add $20, 000 to this purpose, the University of Utah would be able to (with some other funding) hire a full-time staff person to work on demographic work for Salt Lake City. While this idea has been raised previously, Council Staff has not yet had the opportunity to fully review this with the Administration for input. Council Members expressed interest in having this as an on ongoing appropriation. Item I-2 : Parliament on World Religion Conference. The Mayor's Office has requested $12,500 to help fund a conference coming to Salt Lake City in October, for the Council for the Parliament of the World Religions. The Conference has an estimated 10, 000 attendees. If the Council approved this request, it will be included in an upcoming budget amendment. The conference needs to know sooner than the upcoming budget amendment, whether the Council was interested in the City offering funding. A majority of the Council was in favor of including the item in the budget amendment . #4 . 5:12:28 PM RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD AMEND REGULATIONS FOR TWO RESIDENTIAL MIXED USE (RMU) ZONING DISTRICTS PURSUANT TO PETITION NO. PLNPCM2014-00127 . The proposed changes would remove qualifying provisions for residential density, adjust required setbacks and lot standards, add design requirements and allow projecting signs in the R-MU-35 and R-MU-45 districts. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker) (Item H3) Nick Norris, Nick Tarbet, and John Anderson briefed the Council with attachments . Comments included compatibility issues, eliminate density requirements, set-back adjustments, step-back requirements from low-density residential, decrease maximum height allowance, additional design standards, provision included to modify design standards, allow projecting/blade signs, pedestrian oriented signage, allow market to create housing inventory to some degree, extra height allowed only if supported by East Downtown Master Plan, preserve view corridors of key historic buildings, zero setback requirement for single family attached (shared wall) homes . Discussion was held on decreasing lot requirements (size & width) relating to micro-units (townhomes, condos) . Mr. Anderson said lot size changes would have to be rear loaded to avoid having driveways every 22' . Councilmember Penfold asked Planning to provide Council staff with similar language for mixed-use zones . Mr. Norris said micro- housing was not a specific type of use defined in the code (only considered attached or detached housing) . Councilmember Penfold asked if the current Planned Unit Development (PUD) process would accommodate micro-housing. Mr. Norris said possibly but density increases would not be allowed. Councilmember Penfold said that was an option the Council could explore. He expressed concerns about ground floor activity in some RMU-type zones and wanted the City/Planning to continue having conversations about that. Discussion was held on the definition of durable ground floor materials such as brick, masonry, textured concrete, cut stone, etc. Councilmember Penfold said he wanted to ensure the definition was clearly defined so building officials could not deviate from approved materials . Discussion was held on the 125' maximum height requirement and the East Downtown Master Plan height map. Mr. Norris said zoning was written so extra height was only available if applications met specific location criteria contained in the East Downtown Master Plan. Council Members expressed interest in adding height map restrictions to other zones to provide additional clarity. Councilmember Rogers asked if Council Members wanted Planning to pursue removing the maximum 125' height (just downtown area) . All Council Members present were opposed except Councilmember Adams who was in favor. Council Members LaMalfa and Garrott were excused. Councilmember Penfold asked if Council Members wanted to add master plan height map restrictions to the zoning code . Straw Poll: Support for Councilmember Penfold' s suggestion. All Council Members present were in favor. Council Members Garrott and LaMalfa who were excused. Mr. Tarbet said a public hearing was scheduled for August 18, 2015 . #5 . 6:24:35PM INTERVIEW JAMES (JAMIE) BOWEN PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE PLANNING COMMISSION. (ITEM H4) Councilmember Rogers said Mr. Bowen' s name was on the Consent Agenda for formal consideration. #6. 6:28:02PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or staff direction on any item related to City Council business. • Scheduling Items See File M 15-5 for announcements . #7 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #8 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. The Work Session meeting adjourned at 6 : 33 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held July 28, 2015 . sc August 4, 2015 The City Council met in Work Session on Tuesday, August 4, 2015, at 2 : 15 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Absent: James Rogers . Staff in Attendance: Cindy Gust-Jenson, Council Executive Director; Jennifer Bruno, Council Executive Deputy Director; David Everitt, Mayor' s Chief of Staff; Lehua Weaver, Council Senior Public Policy Analyst; Jeff Snelling, City Engineer; Libby Stockstill, Council Constituent Liaison/Policy Analyst; Nick Tarbet, Council Senior Policy Analyst; Paul Nielson, Senior City Attorney; Nancy Monteith, Parks Landscape Architect; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Dr. Sammie Dickson, Mosquito Abatement District; Dr. Ary Faraji, Mosquito Abatement District; Quin Monson, Y2 Analytics Partner; Kyrene Gibb, Y2 Analytics Research Director; and Ryan Bjerke, Bond Counsel/Chapman and Cutler. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 15 p.m. AGENDA ITEMS #1 . 2:14:57PM RECEIVE A BRIEFING ABOUT A PROPOSED TAX INCREASE FOR THE MOSQUITO ABATEMENT DISTRICT. The revenue from the increase would be used to make facility improvements, improve surveillance and control methods, add technical personnel, and more. (Item H1) Lehua Weaver, Dr. Dickson, and Dr. Faraji briefed the Council with a PowerPoint and attachments . Comments included impact on 2016- 2017 budget, $2 . 3 million annual budget, service area overview, cooperative agreements with other abatement districts, spray authority, aerial applications, integrated mosquito management, economic benefits, target specific products, rural/urban habitat, mosquito fish, authority to drain residential pools, educate public about program/potential dangers, migration of invasive mosquitoes, notify taxpayers about proposal/tax increase, new Council process/participation, potential to approve lower tax rate, global climate change, funding elements associated with proposal, lack of sustainable funds, reduced number of grants available, potential for in-house testing to improve response and treatment times, add new facilities/personnel, share laboratories/testing facilities with other districts, and potential to generate revenue . Councilmember Garrott requested an itemized list/business plan showing structure/function of the District. He said the information needed to include what new facilities/amenities were needed such as vehicles/bikes, number of employees (positions/duties) , and how new revenue would be allocated/utilized. He suggested making the information available to the public as well . Ms . Weaver said a public hearing was scheduled for August 18, 2015 . #2 . 3:02:11 PM RECEIVE A BRIEFING ABOUT THE RESULTS OF AN ONLINE AND PHONE SURVEY CONDUCTED BY Y2 ANALYTICS . The survey was designed to measure the current mood of residents and compare to years past, determine if City resources are aligned with resident values, implement citywide performance measures, and validate the relevance of communication messages coming from the City. Jennifer Bruno, Quin Monson, and Kyrene Gibb briefed the Council with a PowerPoint and attachments . Comments included mixed mode survey (online/phone) utilized, survey intended to weight samples so demographics were reflective of 2013 census estimates, methodology issues, racial demographics, strong negative responses received about parking kiosks, street maintenance, and traffic signal timing. Councilmember Penfold requested additional information/comparison about census breakdown (how that related to racial demographics) . Councilmember Mendenhall requested information about whether residents had different responses during election versus non-election years . Mr. Monson said they would review their data. Councilmember Mendenhall requested that staff include survey questions about neighborhood amenities such as walkability during upcoming Transit Master Plan discussions (survey should inform future Council discussions) . Mr. Monson said questions about how safe residents felt in their neighborhoods showed significant differences Citywide and recommended the Council pay particular attention to that information. Councilmember Garrott said he thought survey data would/should enlighten/shape a lot of the Council' s policy decisions . He asked Council Members to consider if any survey questions applied to the Council' s current decision about putting a General Obligation Bond on the ballot. Mr. Monson said his staff could provide further analysis on any subject the Council was interested in (e-mail or personal briefing) Discussion was held on utilizing survey data to help address/inform future policy/budget discussions relating to the Police Department and neighborhood safety issues . Councilmember Penfold said the concept of statistical reality versus community perception needed further analysis . Councilmember Garrott said he wanted to schedule a Work Session briefing to discuss how the Council wanted to utilize survey data in making decisions about future policy discussions . Ms . Bruno said the survey contained some unique features based on how data was collected/presented compared to prior years which could make it easier for Council staff/analysts to use during policy discussions . Councilmember LaMalfa suggested having the Council make a request for the Administration to have each department review survey data and submit performance feedback/suggestions pertinent to their situation. He said that information could help inform future Council policy discussions (could also be part of the budget process) . Councilmember Garrott said City Boards/Commissions could also be asked to submit a written response . Ms . Bruno said staff would send a request to the Administration. #3. 3:56:49 PM HOLD A FOLLOW-UP DISCUSSION ABOUT OPTIONS FOR A PARKS, TRAILS AND OPEN SPACE BOND PROPOSAL. If approved by voters, the potential bond would result in a property tax increase for residents and property owners and would be used to pay for more outdoor recreational opportunities in the City - including converting some current open spaces into new uses, adding trail improvements and connections, and other opportunities. The Council will vote on August 18 to determine if the bond will be placed on the November ballot. Libby Stockstill, Jennifer Bruno, Jeff Snelling, Rick Graham, Nancy Monteith, Ryan Bjerke, and Lehua Weaver briefed the Council with a PowerPoint and attachments . Councilmember Garrott said Council Members ranked 15 different elements of the Mayor' s proposal which were compiled by staff and listed on the attached spreadsheet . He said individual projects were listed under each category. He said "trails" was the highest ranked item. He said as items were discussed, he wanted Council Members to keep an aggregate amount in mind they thought was prudent to put on the ballot. Councilmember Penfold said discussions were held about adding intent language for certain components and asked if there was a process for capturing those . Councilmember Garrott said they would be captured as the Council went through the list . Ms . Weaver said the attached spreadsheet/project log included project costs . She said 57% was added to projects (industry standard) to cover soft costs such as construction markups, contingencies, permits, additional planning, site evaluation, environmental mitigation, etc. She said it was important to include soft costs because the bond had a "not-to-exceed" amount. She said other bond related costs needed to be included such as bond issuance and project management expenses, net zero/green infrastructure expenses, consultant expenses, administrative costs, and 1% for "Percent-for- Art" . Ms . Weaver asked Council Members to clearly articulate what they expected funding to achieve for each proposed project . She said it would also be helpful if the Council could let Staff know if they had specific ideas about how proposals would be "packaged or branded" . Discussion was held on the ordinance governing "Percent-for-Art" during construction projects . Councilmember Penfold requested further clarification regarding the ordinance . Ms . Gust-Jenson said the Council could change the ordinance or policy and suggested that the Council make policy decisions and then address the ordinance . Ms . Weaver said Staff would keep the issue in mind and prepare motions for the Council to consider on August 18, 2015 . Councilmember Mendenhall expressed concern about branding the proposal "Connecting You to Nature" if the bond was going to include existing CIP projects or deferred maintenance/infrastructure issues which did not accomplish that goal (public outreach conducted for original branding) . Councilmember Adams said she wanted to leave disc golf at the Par 3 site and create a smaller nature park. Ms . Weaver said the Administration needed to provide an "acreage breakout" to determine the amount of remaining land. Discussion was held on secondary water. Ms . Weaver said the Council could identify individual parks for secondary water or set aside a specific amount to cover all projects . (identify parks where secondary water was even possible) . Ms . Weaver said the Administration provided a list of 14 eligible parks which included golf courses (total $18 million) . Mr. Graham said Public Utilities was engaged in a broad study regarding opportunities for secondary water Citywide and where reliable secondary water sources existed. The Council requested the total acreage/percentage for all parcels which could potentially be converted. Discussion was held on Councilmember Adam' s suggestion to delay putting the proposal on the ballot this year and spending more time preparing a well-crafted proposal for a future ballot . Comments included additional public outreach, bond proposal too high, time needed to craft sound proposal including cost analysis, identify potential funding partners, bond cap, process started by Council, re- evaluate prior straw polls, voters to make final decision about moving forward, ability to encumber matching funds, and time needed to discuss and craft detailed/itemized information for ballot Further discussion was held on whether Council Members wanted to continue pursuing the bond. Councilmember LaMalfa said the Council previously voted to move forward with the bond. Councilmember Garrott said that was done by a straw poll which could/should be reconsidered. Councilmember Penfold said Council Members who were interested in moving forward could prepare a specific proposal including a dollar amount that could be structured by Staff for follow-up discussion on August 18th. Councilmember Garrott asked if there were three Council Members who wanted to continue . A 3-3 Straw Poll was taken to continue the discussion. Council Members Mendenhall, Penfold, and LaMalfa were in support . Council Members Luke, Garrott, and Adams were opposed. Discussion/straw polls were held on the following Sections : Section 1 - Straw Polls: • Item 1 . 1 - 9-Line extension (trans-valley corridor) . All Council Members present were in favor except Councilmember Adams who was opposed. • Item 1 .2 - Bonneville Shoreline/Foothill Trail improvements Phase I . All Council Members present were in favor except Council Members Adams and Garrott who were opposed. • Item 1 .3 - Bonneville 13 Golf Course Trail/Wasatch Connector. All Council Members present were in favor except Councilmember Garrott who was opposed. • Item 1 . 4 - Folsom Trail (north connection Foothills to river) . All Council Members present were in favor. Councilmember Penfold suggested looking at developing this in phases with the potential for Redevelopment Agency (RDA) participation. Section 2 - Straw Polls : • Item 2 . 1 - 02-Secondary Water - Support for $18 million. All Council Members present were in favor. • Support to flag for additional consideration. All Council Members present were opposed except Councilmember Penfold who was in favor. • Item 2 .2 - 02-Secondary Water projects (at llth Ave, Nibley & Forest Dale) Ms . Weaver said Items 2 . 2 and 2 . 3 did not need discussion based on the $18 million straw poll . Section 3 - Straw Polls : • 3-1 - Nature Theme Neighborhood Park - Council Members LaMalfa, Penfold, and Mendenhall were in favor. Council Members Adams, Garrott, and Luke were opposed. Councilmember Garrott said due to a 3-3 tie vote the straw poll failed. Councilmember Penfold raised an objection about failing tied votes . Straw Poll: (following discussion) all tie votes would be tabled. All Council Members present were in support except Council Members Garrott and Luke who were opposed. Councilmember Garrott said Item 3-1 was tabled until the next meeting. • 3.2 - Passive Park at Glendale/Nature Park - All Council Members present were in favor. • 3.3 - Streamside amenities/naturalization along the Jordan River - Support as proposed (prioritized as restoration, access, and amenities) . All Council Members present were in favor. • 3. 4 - Nature Center - $2 .5 million allocation with a required 50/50 match (location to be determined) . All Council Members present were in favor. • 3.5 - Passive Park - 01-Trails, bridge, native plantings, grotto, fence, bike rake, etc. Discussion included whether to continue disk golf (9 acres) , prioritize elements, nature center partnership, privately funded amenities, one acre nature center too small, acreage would include neighborhood functions, dedicated nature education, naturalized areas, adopt resolution outlining Council expectations, original vision did not include disk golf, modifications to other amenities would be required to accommodate disk golf, relocate disk golf to Glendale, and guarantee disk golf would exist somewhere . Straw Poll: Support for a full disk golf course at Par 3 or Glendale. All Council Members present were in favor. • Support for Item 3.5 - Passive Park. All Council Members present were opposed except Council Members Mendenhall and LaMalfa who were in favor. Section 4 : Discussion was held about projects/amenities relating to Glendale Regional Park and Jordan River/Surplus Canal . Straw Polls: • 4 . 1 - Water Sport Park - Councilmember Garrott requested additional information about water rights/flows/controls along the Jordan River and Surplus Canal . Support to move forward. Councilmember Garrott said the item was tabled due to a 3-3 tie vote . (individual vote count was not clarified) • Councilmember LaMalfa' s Straw Poll for Item 4 . 1 requiring a 50/50 match. All Council Members present were in favor, except Council Members Garrott and Luke who were opposed. • Support to remove three boat launches from 4 . 1 . All Council Members present were in favor. (reduce match requirement on remaining items in 4 . 1) ) • Support for 4 .2 - Large boat launch - All Council Members present were in favor except Council Members Adams and Luke who were opposed. • 4 .3 - Small boat launch (7) - All Council Members present were in favor except Councilmember Penfold who was opposed. • 4 . 4 - Portage Gatsby - All Council Members present were in favor. Councilmember Garrott asked for the current project/bond total . Ms . Weaver said the not-to-exceed bond about was $95, 000, 000, 051 . She said that included consultant/bond issuance costs, project maintenance, net zero green infrastructure, and 1% for art . Section 5: Discussion was held on components/projects that would qualify for bond funding. Comments included ongoing operations/maintenance costs, adding $150 million of additional items on top of the $70 million needed for existing park projects which had already been approved through a formal process, irresponsible to continue to adding new projects, fund at least $50 million (or a percentage of total bond) of existing un-funded capital improvements/projects, projects had to be Park related to qualify for bond, utilize Y2 Analytics survey, ten- year CIP log, and some project costs not including site amenities . Straw Polls: • 5. 1 - Set aside amount for deferred maintenance projects. - All Council Members present were in favor of including some level of CIP. • 5. 1 Additional Straw Poll: Support to fund some CIP amount. All Council Members present were in favor. • 5. 1 Additional Straw Poll: Support to fund $25 million of CIP. All Council Members present were in favor except Councilmember Penfold who was opposed. • 5. 1 Additional Straw Poll: Support to fund $35 million of CIP. All Council Members present were in favor except Councilmember Penfold who was opposed. • 5. 1 Additional Straw Poll: Support to fund $50 million of CIP. All Council Members present were in favor except Council Members Penfold and LaMalfa who were opposed • Additional Straw Poll: Support to limit the maximum bond amount to $150 million. All Council Members present were in favor. Councilmember Garrott said he was comfortable with the progress that had been made, having an established not-to-exceed amount ($150 million) , and the Council' s ability to make adjustments at the August 18, 2015 meeting. Note: 7:07:34 PM Councilmember Garrott excused himself and asked Councilmember Penfold to conduct the remainder of the meeting. #4 . 7:07:43 PM HOLD A DISCUSSION ABOUT A PROPOSED ORDINANCE THAT WOULD ENACT TEMPORARY LAND USE REGULATIONS RELATED TO MAXIMUM BUILDING SIZE FOR THE COMMUNITY BUSINESS ZONING DISTRICT, AS REGULATED IN THE SALT LAKE CITY ZONING ORDINANCE (TITLE 21A) . Related provisions of Title 21A, Zoning, may also be amended as part of this ordinance. (Item Fl) Nick Tarbet and Paul Nielson briefed the Council with attachments . Comments included amending Section 21A. 26 . 030 (E) , limit maximum building size at 20, 000 square feet, proposal would prohibit applicants from using Conditional Building Site Design Review process to exceed existing limits, create better framework/context for future exemptions, large projects required lots to be compiled into one parcel, exemptions were per parcel (not per zone) , and six month limit on moratoriums . Mr. Nielson expressed concerns about existing parameters in the City Code and felt revisions were needed to either limit size/height of buildings relative to adjacent structures or provide some maximum limit/number. Councilmember Luke said he assumed that would be part of the process during the moratorium. Mr. Neilson said he would discuss the issue with the Planning Division. Councilmember Penfold asked if adopting an ordinance would initiate a request for review and text amendments or should the Council adopt some intent language to start a conversation with the Planning Department and Planning Commission to explore text modifications relating to conditional use requests . Ms . Gust-Jenson said although Planning participated in ongoing conversations, making a separate request would provide more clarity. Councilmember Mendenhall said if text amendments could not be accomplished before the moratorium expired then a discussion needed to be held about requiring a permanent 20, 000 square foot cap until a new ordinance could be adopted. Councilmember Adams said this issue impacted her district and wanted to ensure tools were in place to control mass/scale/height limits and parking issues . Note: See File M 15-3 for formal motion/minutes . #5. REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. • Scheduling Items No discussion was held. #6. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #7 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 7 : 27 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 4, 2015 . sc August 13, 2015 The City Council met in Work Session on Thursday, August 13, 2015, at 5 : 11 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Lisa Adams and Stan Penfold. Absent : Councilmember Luke Garrott . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Nichol Bourdeaux, Mayor' s Deputy Chief of Staff; Russell Weeks, Council Senior Policy Analyst; Lehua Weaver, Council Senior Public Policy Analyst; Libby Stockstill, Council Constituent Liaison/Budget Analyst; Kory Solorio, Assistant City Recorder; and Nicole Smedley, Assistant City Recorder. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 5 : 11 p.m. AGENDA ITEMS #1 . 5:12:49 PM HOLD A FOLLOW-UP DISCUSSION ABOUT OPTIONS FOR A PARKS, TRAILS AND OPEN SPACE BOND PROPOSAL. If approved by voters, the potential bond would result in a property tax increase for residents and property owners and would be used to pay for more outdoor recreational opportunities in the City - including converting some current open spaces into new uses, adding trail improvements and connections, and other opportunities. The Council will vote on August 18 to determine if the bond will be placed on the November ballot. View Attachment Jennifer Bruno, Lehua Weaver, Libby Stockstill, and David Everitt briefed Council with attachments . Ms . Weaver reviewed the definition of Natural Lands Restoration ranging from naturalization to ecological restoration. Councilmember Mendenhall proposed a streamlined bond package of $99 . 8 million. Council Member' s discussion included property tax increase amounts, $3 . 1 million of ongoing maintenance costs annually, future property tax increase for ongoing maintenance costs, transit tax funds for trail connectivity, meeting residents' recreation needs, re-funding park maintenance that was cut six years ago, other funding options (grants, partnerships and donations) , presenting the public with a full bond package, extending the bond timeframe, and unifying Salt Lake City through recreation. A 4-2 straw poll was taken for support of Councilmember Mendenhall' s $99. 8 million bond proposal, with Council Members Mendenhall, Penfold, Rogers, and LaMalfa voting in favor; Council Members Adams and Luke were opposed. Councilmember Garrott was absent for the vote . #2 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Scheduling Items • Utah League of Cities and Towns Annual Conference • Boulder Fact Finding Trip See File M 15-5 for Announcements . #3. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #4 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 6 : 01 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 13, 2015 . ns August 18, 2015 The City Council met in Work Session on Tuesday, August 18, 2015, at 4 : 14 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Kyle LaMalfa, and Stan Penfold. Absent: Councilmember Charlie Luke Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; Margaret Plane, City Attorney; Mary DeLaMare-Schaefer, Community and Economic Development Deputy Director; Russell Weeks, Council Senior Public Policy Analyst; Libby Stockstill, Council Constituent Liaison/Policy Analyst; Boyd Ferguson, Senior City Attorney; Sean Murphy, Council Public Policy Analyst; Cindi Mansell, City Recorder; and Kory Solorio, Assistant City Recorder. Guests in Attendance: Jason Matthis, Downtown Alliance and Jonathan Springmeyer, Bonneville Research. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 14 p.m. AGENDA ITEMS #1 . 4:14:15 PM HOLD A FOLLOW-UP DISCUSSION ABOUT OPTIONS FOR A PARKS, TRAILS AND OPEN SPACE BOND PROPOSAL. If approved by voters, the potential bond would result in a property tax increase for residents and property owners and would be used to pay for more outdoor recreational opportunities in the City - including converting some current open spaces into new uses, adding trail improvements and connections, and other opportunities. The Council will vote tonight to determine if the bond will be placed on the November ballot. (Item C4) Discussion was held regarding bond proposal options. A 3-3 Straw Poll was taken and failed to support moving forward with the proposed $99 . 8 million bond amount, Council Members Garrott, Mendenhall, and LaMalfa were in favor. Council Members Adams, Rogers, and Penfold were opposed. A 3-3 Straw Poll was taken and failed to support moving forward with a proposed $58 million bond which excluded the proposed Glendale Golf Course project and included the Folsum Trail, Sego Lily, and North Temple Bridge projects . Council Members Garrott, Mendenhall and LaMalfa were in favor. Council Members Adams, Rogers, and Penfold were opposed. Discussion followed regarding the need to provide opportunity for additional public comment. A unanimous Straw Poll was taken in support to allow continued public comment for the bond proposal . Council Members recommended Staff continue to work with stakeholders on the bond process and take a comprehensive proposal to voters in 2016 . #2 . 4:37:42PM RECEIVE A BRIEFING ABOUT A PROPOSAL TO CREATE A NEW ASSESSMENT AREA FOR DOWNTOWN SALT LAKE CITY FOR ECONOMIC PROMOTION EFFORTS. The current assessment area - and contract with a vendor - expire in April 2016. The proposal would enable the City to continue to collect assessment funds for marketing, advocacy and other initiatives in the Central Business Improvement Area . The Downtown Alliance is currently contracted to perform those duties. Under the proposal, the City would initiate a Request For Proposals from contractors to continue the promotional work. The Downtown Alliance could submit a proposal . Russell Weeks, Mary DeLaMare-Schaefer, Boyd Ferguson, and Jonathan Springmeyer briefed the Council with attachments . Comments included the proposed renewal of a special assessment district, the process for renewing the district, expiration of the current assessment area, Downtown Alliance contract expiration to manage economical promotion activities, new legislative procedures for creating a special assessment district, and additional background information on previously considered proposals . Discussion was held regarding legal restrictions for creating a special assessment district, options to increase business and economic development, and methods of property assessment. Council requested Staff submit proposals/outlines for an Operations and Maintenance Assessment District and a Capital Improvement District including options to discuss and advance to property districts . A follow up meeting was scheduled in 60 days . #3. 5:30:31 PM CONTINUE TO DISCUSS THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. Discussion was held regarding the City' s CIP budget and ongoing CIP projects for consideration. Comments included priority of 2014 and 2015 CIP projects, overlap of 2014 CIP projects, expiration of impact fees, consistency of CIP projects with master plans, concern and flexibility regarding projects not included in specific group projects, and proposed allocated funding. A unanimous Straw Poll was taken in support of ranking CIP projects by priority. Councilmember Garrott asked Council Members to individually rank their recommended CIP projects and submit results to Staff the following business day before 5 : 00 p.m. for discussion at the next meeting. All Council Members present supported the request . #4 . REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS . The Council may give feedback or Staff direction on any item related to City Council business, including but not limited to: • Scheduling Items • Housing Authority Council Staff Board Appointment . No discussion was held. #5. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #6. 6:17:45 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE TO DISCUSS ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, UTAH CODE §78B-1-137 . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Penfold seconded to enter into Closed Session to discuss Attorney-Client matters that are privileged, Utah Code §78B-1-137 , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Rogers, Adams, and Garrott voted aye . Council Member Luke was absent. See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Adams, and Penfold. Absent: Councilmember Charlie Luke . Others in Attendance: Margaret Plane, Jennifer Bruno, Nicole Bourdeaux, Cindi Mansell, and Kory Solorio. The Closed Session adjourned at 6 : 59 p.m. The Work Session meeting adjourned at 6 : 59 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 18, 2015 . ks August 25, 2015 The City Council met in Work Session on Tuesday, August 25, 2015, at 2 : 13 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lehua Weaver, Council Senior Policy Analyst; Jill Remington Love, Community and Economic Development Director; DJ Baxter, Redevelopment Agency Director; Sean Murphy, Council Public Policy Analyst; Thomas Ward, Public Utilities Deputy Director; Brad Stewart, Public Utilities Engineer; Garth Limburg, Financial Analyst; Kory Solorio, Assistant City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Natalie Gochnour, Associate Dean, David Eccles School of Business and Linda Hamilton, Special Lighting District Consultant. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 13 p.m. Note: Some Agenda Items were addressed out of order. AGENDA ITEMS #1 . 3:44:49 PM HOLD A DISCUSSION REGARDING ECONOMIC DEVELOPMENT IN SALT LAKE CITY, INCLUDING POSSIBLY UPDATING THE COUNCIL 2012 PHILOSOPHY STATEMENT ON THE ECONOMIC HEALTH OF THE CITY, AND DISCUSSING INDICATORS OF SUCCESSFUL ECONOMIC DEVELOPMENT. View Attachments Jennifer Bruno and Jill Love briefed the Council with attachments . Comments included policy statement needed new Council Members input, what should economic development look like, develop ways to measure success/outcomes, social mobility/income/wealth were components for economically successful communities, evolve business nodes including funding/tracking mechanisms, elevate philosophy statement effectiveness, master plans (Plan Salt Lake) were strongest policy tools, allocate additional funding for data collection, measure goals in current philosophy statement before pursuing changes, how to define/measure happiness, promote economic development through value statements, adopt an official economic development plan/pledge, conduct workshop/fact-finding event, focus direction, develop marketing to promote programs to businesses, and review process annually. Discussion was held on the potential to develop a plan that could be officially adopted by the Council . Councilmember Garrott suggested having Staff collect current data, add new insights from Council Members, and develop a scope-of-work/plan with specific parameters that everyone could agree on which could be adopted by resolution. Straw Poll: Support for Councilmember Garrott' s suggestion. All Council Members were in favor. #2 . 2:14:01 PM RECEIVE AN UPDATE ON ENTERPRISE/SLC, AN EFFORT TO GATHER DATA AND SEEK INPUT ON SALT LAKE CITY' S ECONOMIC DEVELOPMENT EFFORTS. Through roundtable and individual sessions, the Administration has gathered information on the City's economic strengths and weaknesses in order to design a common vision and plan for economic prosperity. View Attachments Natalie Gochnour, Jill Love, and DJ Baxter briefed the Council with attachments . Comments included "Navigator with Leverage" needed to help investors utilize City processes, recruitment efforts, customer service enhancements, review ordinances to ensure they do not impede economic development/eliminate roadblocks, address homeless services, unify City and Redevelopment Agency (RDA) efforts, define economic development, prison relocation impacts, infrastructure investment, economic development driven by investment and productivity, identify service gaps, develop a vision for economic development, align expenditures with City policies/masterplans, adopt official economic development policy, business incentives/tax breaks, utilize RDA tools to implement plans, develop public/private partnerships, attract regional/national business headquarters, streamline City processes, develop consistent/transparent processes/policies, income-wealth-opportunity were necessary elements for communities to prosper, develop methods to assist neighborhoods which need access to greater opportunities, support neighborhood centers, consider medical facility near Intermodal Hub, maximize presence of University of Utah, identify how incentives benefit the City, and analyze benefits versus costs . Councilmember Mendenhall said the Council previously discussed the idea of notifying businesses about code changes through their business license renewal and requested follow-up about whether that was taking place . Ms . Gochnour said she was available for further follow-up questions or briefings/discussions . #3. 3:19:20PM HOLD A DISCUSSION WITH THE ADMINISTRATION ON CURRENT TOOLS THAT ARE USED IN THE CITY' S ECONOMIC DEVELOPMENT EFFORTS, ADDITIONAL RESOURCES OR SUPPORT THAT ARE NEEDED. View Attachments Jill Love and Jennifer Bruno briefed the Council with attachments . Comments included three-point economic development pledge, culture shift, prioritize commercial success, strengthen partnerships, address barriers, facilitate/issue on-site permits, Citywide ordinance review/updates, conduct quarterly forum with residents/stakeholders, ombudsman services, audit implementation, greater collaboration between Economic Development and RDA, impact fee issues, "Buy Your Building" concept, funding needed for business cultivation/recruitment, homeless issues/barriers, upgrade Utah Jazz Arena, create business/neighborhood nodes, actively market loan fund, difficulties involved in streamlining processes, how to evaluate State tax structure (revenue through property/sales tax) , evaluate faster permit process for residential versus commercial, how to avoid repeating mistakes relating to past vendors, design a scope of work through a well developed Request for Proposal (RFP) , require funding matches, previous vendor not chartered to help City, and develop strong policy guidelines relating to development of a "Tech and Innovation Area" west of downtown (Fleet Block/Granary Area) . Ms . Love said she would come back to the Council in a budget opening with requests for a number of issues identified in the transmittal (including staffing changes) . She said Council would also receive an upcoming transmittal requesting a 12-month moratorium on impact fees to allow time to develop an impact fee plan. Councilmember Penfold requested additional information on 1) how to streamline the permit process with Business License and Community and Economic Development, 2) how to align the RDA' s role in economic development, and 3) how to evaluate the State tax structure which did not provide revenue through job creation but rather through property/sales tax (tie job creation to some return to the City such as housing or some other component) . Councilmember Rogers requested information regarding the potential to streamline a quicker permit process for residential applications . Councilmember LaMalfa asked Council to send strong policy guidance about supporting Enterprise SLC and utilize available resources in the area west of downtown such as the Fleet Block and Granary. #4 . CAPITAL IMPROVEMENT PROJECTS (CIP) AND FINANCIAL TOOLKIT a. 4:41:32 PM The Council will continue to discuss the Mayor's recommended budget relating to the City's Capital Improvement Program (CIP) for Fiscal Year 2014-2015. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. b. The Council will be briefed about progress on the City's development of a financial toolkit that will aid in master plan implementation. The toolkit is comprised of three phases. Phase 1 is now complete. Sean Murphy briefed the Council with attachments . Comments included Council funding priorities, Westside Master Plan eligible projects, Urban Forestry, constituent requests, 900 South rehabilitation, utilize Class C funds for safety improvements in business nodes, utilize Westside Master Plan, and identify impact fee eligible projects . Councilmember Penfold said the tree planting/pruning item under Urban Forestry felt like a maintenance issue and suggested exploring the possibility of moving it to a budget amendment rather than having it as a CIP project (also incorporate in long-term annual budget) . Ms . Gust-Jenson said Staff would work with the Administration and get back to Council . Councilmember Garrott asked Council Members to take additional time to review the spreadsheet/log in preparation for the next CIP discussion. #5. 5:01:33PM RECEIVE A BRIEFING FROM LINDA HAMILTON, A CONSULTANT WHO RECENTLY STUDIED THE CITY' S SPECIAL LIGHTING DISTRICTS AND RELATED FINANCIAL ISSUES. The report will include findings about the circumstances surrounding the negative fund balances for certain extensions (neighborhoods) in Special Lighting Districts LO1, L02 and L03. This information will assist the Council in its comprehensive policy discussions that will guide how Special Lighting Special Assessment Areas (SAA) can be improved and more transparent in the future. Linda Hamilton, Jan Aramaki, Lehua Weaver, Tom Ward, Garth Limberg, and Brad Stewart briefed the Council with a PowerPoint and attachments . Comments included complex issue/no easy solution, ensure sustainability, avoid deficits, general fund subsidy, petitions submitted for special lighting, geographic inconsistencies/overlaps, residential/commercial combinations, liens expensive/ineffective, potential to collect payments through utility bills, some residents receiving benefits for special lighting they did not pay for, residents not allowed to protest original SAA creations, resident concerns about having to pay off debt incurred by prior property owners, notification to prospective homeowners/buyers, recorded documents show assessments/liens against properties, analyze assessment on a per-resident basis, each extension represents an entire neighborhood, address equity issues, incorporate extensions in Lighting Enterprise Fund as some type of enhanced feature, installation and ongoing operation/maintenance costs, spread maintenance costs over more properties, communicate with property owners during process, and apply principals equally across the board. Additional discussion was held regarding financial status, what caused negative or positive balances, fundamental SAA issues, future management of street lighting expenses/assessments, options to resolve current issues with SAAs, and alternatives for billings/assessments . Councilmember Penfold suggested Council consider moving SAAs to the Enterprise Fund as enhanced levels of service . He said it would accomplish several things like having a monthly bill (make collection easier) , spread expense over more properties, and help facilitate adding future lighting areas/neighborhoods . Councilmember LaMalfa said he wanted to include something to address different maintenance levels regarding enhanced lighting (establish reserve for major replacements) . He also wanted to find a way to make this right for the rest of the City who did not have enhanced/special lighting. Councilmember Penfold said he thought the City would do a recalibration, eliminate 25% General Fund subsidy, and provide different service levels which residents could choose from (new program would be fully loaded with maintenance costs and future reserves) . Councilmember LaMalfa asked if Option 2 was off the table . Councilmember Garrott said no. Ms . Weaver said Staff would come back to the Council with specifics about Option 1 including potential changes to individual extensions with examples of outliers within extensions . She said Staff would also need further direction on whether to do anything on an extension-by-extension basis versus the L01-L02 level . Councilmember LaMalfa said lighting quality was different across various districts and requested tie-in information about deficits and age . Ms . Weaver said Staff would include categories for cost/quality. Straw Poll: Support to move in the general direction of an Enterprise Fund where special SAA' s would be rolled into an enhanced surcharge account . A majority of the Council was in favor. Councilmember LaMalfa expressed concerns about the potential to end up in the same financial crisis with the new proposal and wanted appropriate measures taken to ensure that did not happen. Ms . Weaver said the Council had full latitude to establish policy direction for how the fund would be managed. She said other stipulations Council Members might be interested in could be attached to an approval moving forward. Councilmember LaMalfa said he was looking for some way the Council could govern/audit the fund in order to prevent the current status from happening again. Ms . Weaver asked if Council wanted to hold another discussion before setting a public hearing. Councilmember Garrott said yes . #6. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 5 : 56 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held August 25, 2015 . sc September 1, 2015 The City Council met in Work Session on Tuesday, September 1, 2015, at 2 : 14 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, and Lisa Adams . Absent: Council Member Penford Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lehua Weaver, Council Senior Policy Analyst; Robin Hutcheson, Transportation Director; Libby Stockstill, Council Constituent Liaison/Budget Analyst; Rick Graham, Public Services Director; Nick Tarbet, Council Senior Policy Analyst; Nick Norris, Planning Manager; John Anderson, Principal Planner; Scott Fisher, Assistant City Prosecutor; Mike Akerlow, Director of Housing and Neighborhood Development; Sean Murphy, Council Policy Analyst; Michael Stott, Council Community Affairs Analyst; Benjamin Luedtke, Council Constituent Liaison; Matthew Dahl, Deputy Director of Housing & Neighborhood Development; Nancy Monteith, Landscape Architect; David Gellner, Principal Planner; Christopher Lee, Associate Planner; Daniel Echeverria, Principal Planner; and Kory Solorio, Assistant City Recorder. Guests in Attendance: Pam Perlich, Director, Demographic Research at the University of Utah Policy Institute; Jim Wood, Director, Bureau of Economic and Business Research at the University of Utah; Laura Lewis, Principal, Lewis Young Robertson & Burningham Inc. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 14 p.m. AGENDA ITEMS #1 . 2:14:12 PM RECEIVE A STATUS UPDATE ON THE COUNCIL' S SIX PRIORITY PROJECTS AND 10 ACTIVE PROJECTS. Discussion will focus on staff questions for next steps in project areas. As a reminder, the following Council 2015 priorities are ongoing: View Attachments • Economic Development; • Urban Forestry; • Recreation bond; • Impact Fees; • Capital Improvement Program; and • Westside Master Plan & implementation model . 10 Active Projects are: • Sexual Assault audit of Justice System; • Prison; • Police use of lethal force - training, funding, update, status; • Dog-Off Leash; • Housing; • Homelessness; • Disposition of property; • Campaign Finance; • Accessory Dwelling Units (ADUs) ; and • Parking - big inventory of changes. Lehua Weaver, Jennifer Bruno, and Mike Akerlow briefed the Council from attachments . Discussion was held regarding the Council' s six Priority Projects and ten Active Projects, project status updates, items that needed immediate direction to move project areas to the next steps, Economic Development (Priority Project) , legislative intent of an Economic Development Master Plan; and development of a Technology Campus in the West Downtown and/or Granary District . A unanimous Straw Poll was taken in support of adopting a policy statement that directs administration to consider a Technology Campus as an important element in an economic development plan in the West Downtown and/or Granary District. 2:27:22 PM Discussion was held regarding Disposition of Property (Active Project) , individual project interests, opportunities for exploring disposition of property, property ownership and leases on current City property, maintenance and funding of city owned property, and Council roles in the disposition of property. Councilmember Garrott requested Staff have Public Services prepare a budget/detailed statement to include the status of department properties, standard maintenance for parks, percentage of properties that are below standard maintenance, and costs to bring below standard maintenance properties up to standard maintenance for presentation in the spring. All Council Members present supported the request. 2:50:07 PM Discussion was held regarding Campaign Finance, options for reforming the City' s campaign contribution structure, Staff research time addressing options regarding political candidates carrying over campaign balances to future campaign years ("war chests") , campaign financial contribution limits, definitions of a successful campaign, pros and cons of "war chests", organization of Political Action Committees (PACs) , and their allowance/regulations of fund expenditures . Councilmember Garrott stated that additional information and discussion were needed in order to create a draft ordinance for consideration. Mr. Murphy said that Staff would research/gather additional information on campaign finance structures including "war chests" and PACs and forward information to Council as soon as possible in order to obtain feedback to produce a draft ordinance for consideration at the end of October. All Council Members present supported the request. #2 . 3:03:28 PM RECEIVED A BRIEFING ABOUT RENAMING THE JORDAN RIVER OXBOW AT 900 SOUTH. The following three names have been suggested: View Attachments • Fred & Ila Rose Fife Wetland Preserve (suggested by the Poplar Grove Community Council) ; • 9th South Oxbow Nature Preserve (suggested by a Council District Two Resident) ; and • 9 Line Oxbow Preserve (suggested by the Administration) . Michael Stott and Benjamin Luedtke briefed the Council from attachments. Discussion was held regarding the renaming of the Jordan River Oxbow at 900 South, history and development of the property, recommendation from the Poplar Grove Community Council to rename the Jordan River Oxbow at 900 South to the Fred & Ila Rose Fife Wetland Preserve, City process for Naming of City Assets, and public service backgrounds of Fred & Ila Rose Fife . A unanimous Straw Poll was taken in favor of renaming the Jordan River Oxbow at 900 South to the Fred & Ila Rose Fife Wetland Preserve as recommended by the Popular Grove Community Council . Councilmember Rogers was not present for the poll . #3. 3:37:08 PM CONTINUE TO DISCUSS THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2015-2016. View Attachments a . Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. b. The Council will receive a follow up briefing about progress on the City's development of a financial toolkit that will aid in master plan implementation. The toolkit is comprised of three phases. Phase 1 is now complete. Sean Murphy, Robin Hutcheson, and Nancy Monteith briefed the Council from attachments. Discussion was held regarding priority of CIP Projects, proposed allocated funding, potential air quality feasibility study, concern regarding constituent proposed CIP projects, and consideration of Mayor and Board recommendations . A unanimous Straw Poll was taken in support of first considering allocated funding of recommended CIP projects proposed by constituents . Councilmember Rogers was not present for the poll . 3:53:15 PM Discussion was held regarding constituent applications for proposed CIP Projects, allocated funding, and individual project details . A unanimous Straw Poll was taken in support of approving $117, 000 of allocated funding for the 1700 East Traffic Calming Permanent Roundabout (1700 East Princeton Avenue and Yalecrest Avenue) . Councilmember Rogers was not present for the poll . A unanimous Straw Poll was taken in favor of support of approving $140, 000 of allocated funding for the Sugar House Park Restroom Project reconstruction. Councilmember Rogers was not present for the poll . A unanimous Straw Poll was taken in support of approving $303, 960 of allocated funding for the Fairmount Park Pond Restoration (1040 East Sugarmont Drive) . Councilmember Rogers was not present for the poll . 4:22:48 PM Laura Lewis and Mike Akerlow briefed the Council from attachments . Discussion was held regarding the draft Comprehensive Financial Resource Guide, a financial toolkit for master plan implementation. Comments included the three phases of the toolkit development process, completion of Phase 1, moving forward with Phase 2 and 3, and details/sustainability of individual tools . Mr. Murphy stated that an updated CIP project log reflecting the Council' s recent revisions including new fund totals, bond service, and debt service would be sent out for review as soon as possible . #4 . FOLLOW UP DISCUSSION ABOUT THE CITYWIDE HOUSING POLICY. Hold a follow up discussion about the Citywide Housing Policy. This is the second discussion in a series on the topic. View Attachments 4:48:00 PM Sean Murphy briefed the Council from attachments . Discussion was held regarding previous housing policy discussions and the amended Citywide Housing Policy for Council consideration. 4:51:34 PM Pam Perlich and Jim Wood briefed the Council from a Power Point Presentation. Comments included demographic trends and specific information regarding housing in the city, population needs, and 2010 Severe Housing Problems in the City. 5:19:38PM Discussion was held regarding current city housing issues and needs, individual concerns about housing related issues, development of new and affordable housing opportunities, funding for housing development, zoning and transportation in relation to housing opportunities, and options to address housing needs . Further briefing and discussion regarding the City Housing Policy will be held September 22, 2015, including residential developers who have experience working with incentives and requirements for affordable housing. #5. 6:10:37 PM WESTSIDE MASTER PLAN ZONING AMENDMENTS Receive a briefing on a number of zoning amendments as part of the Westside Master Plan implementation process, a priority of the Council 's this year. These amendments are designed to better foster neighborhood business zones on the westside, a need identified in the planning process. View Attachments a. Rezone - 700 South 900 West Neighborhood Node 900 West 700 South - zoning map amendment for three properties at the Northwest corner to rezone them from RMF-35-Moderate Density Multi-family Residential to CN-Neighborhood Commercial . (Item H3) b. Rezone - 400 South 900 West Community Node 400 South 900 West - zoning map amendment for 24 properties on or near the intersection to rezone them from RMF-35-Moderate Density Multi-family Residential and CN-Neighborhood Commercial to R-MU-35-Residential/Mixed Use. (Item H4) c. Rezone - 400 South Concord Street Neighborhood Node 400 South Concord Street (1240 West) - zoning map amendment to rezone properties from R-1/5000-Single Family Residential to CN-Neighborhood Commercial and R-MU-35-Residential/Mixed Use. (Item H5) d. Rezone - Indiana Avenue Neighborhood Node Indiana Avenue (850 South) between Navajo Street (1365 West) and Pueblo Street (1440 West) - zoning map amendment on the north side of Indiana Avenue to rezone the properties from CN— Neighborhood Commercial to R-MU-35—Residential/Mixed Use. (Item H6) Nick Tarbet, Christopher Lee, Nick Norris, and Daniel Echeverria briefed the Council from attachments. Discussion was held regarding master plan implementation process, concerns regarding development and zoning of neighborhood nodes, and proposed zoning changes . #6. 6:27:27PM RECEIVE A BRIEFING ON ZONING AMENDMENTS AND REMOVAL OF OPEN SPACE LANDS FROM CITY' S INVENTORY AT APPROXIMATELY 2425 SOUTH 900 EAST, FOREST DALE GOLF COURSE. View Attachments a. Proposal to change the zoning on a portion of the Forest Dale Golf Course property to allow for a fire station to be constructed. Under the proposal, a . 86 acre portion of the property at about 2425 South 900 East, just south of the existing club house, would be rezoned to PL-2—Public Lands so a fire station can be built . The property is currently hard surfaced and being used for salt storage by the City. The fire station will replace the existing fire station located at 1085 East Simpson Avenue . Petitioner - Mayor Ralph Becker, Petition Nos . PLNPCM2014-00882 and PLNPCM2014-00881 . (Item H1) b. Removal of Open Space Lands from City' s Inventory at Approximately 2425 South 900 East, Forest Dale Golf Course. The Council is required to hold a public hearing on the open space removal in addition to the hearing for the proposed zoning amendments . (Item H2) Nick Tarbet and David Gellner briefed the Council from attachments. #7 . 6:33:53PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Vote By Mail Update • Scheduling Items See file M 14-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR No discussion was held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 (1) (a) DISCUSSION OF THE CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL (ADVICE OF COUNSEL/LITIGATION) . (CLOSED SESSION HELD IN ROOM 326) Councilmember LaMalfa moved and Councilmember Adams seconded to enter into Closed Session to discuss the character, professional competence, or physical or mental health of an individual (Advice of Counsel/Litigation) , Utah Code §52-4-205 (1) (a) , Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Adams, LaMalfa, Luke, and Garrott voted aye . Council Members Penford and Rogers were absent. See File M 15-2 for Sworn Statement . In Attendance: Council Members Adams, LaMalfa, Mendenhall, Luke, and Garrott . Absent: Council Members Penford and Rogers . Others in Attendance: Margaret Plane, Cindy Gust-Jenson, Mark Kittrell, and Jennifer Bruno. The Closed Session adjourned at 6 : 55 p.m. The Work Session meeting adjourned at 6 : 55 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 1, 2015 . ks September 8, 2015 The City Council met in Work Session on Tuesday, September 8, 2015, at 4 : 54 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Luke Garrott, Erin Mendenhall, Lisa Adams, Charlie Luke, Kyle LaMalfa, and Stan Penfold. Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor ' s Chief of Staff; Margaret Plane, City Attorney, Lehua Weaver, Council Senior Public Policy Analyst; Debbie Lyons, Public Service Sustainability Program Director; Lynn Pace, Senior Advisor to Mayor Becker; Sean Murphy, Council Public Policy Analyst; Mike Akerlow, HAND Director; Rick Graham, Public Services Director; Jeff Snelling, City Engineer; Robin Hutcheson, Transportation Director; and Cindi Mansell, City Recorder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 54 p.m. AGENDA ITEMS #1 . 5:17:09PM SOLID WASTE AND RECYCLABLE REGULATIONS. The Council will be briefed on proposed changes to the City's solid waste and recycling regulations. The proposed changes include requiring businesses and multi-family complexes to establish recycling programs, and a graduated fine schedule for noncompliance with refuse, recycling and green waste collection laws. View Attachments Lehua Weaver and Debbie Lyons briefed the Council with attachments . Ms . Lyons explained up to this point, recycling for all businesses and multi-family properties had been optional based on the property or business owner preference . She said the service would now be required for properties that generate more than a certain volume (4-cubic yards) of recyclable waste . Discussion followed regarding the important goal of increasing the amount of waste diverted from the Landfill, options for smaller bins, compliance inspections by Zoning Enforcement, verification of hauler waste versus recycle contract, contamination and handling issues, various ideas to pass costs along or provide for City absorption, and other types of creativity with options to sufficiently divert waste . Ms . Lyons said the Utah Apartment Association had requested exclusion for low-income housing due to limitations in passing those costs along. Councilmember Rogers expressed concern in mandating others to comply when the City does not and suggested including Salt Lake County in the City' s approach to assist in protecting the landfill capacity. The Council noted that response from residents was overwhelmingly supportive. Further discussion followed regarding approach, phase-in time, pilot project, how to measure, tracking ability, outreach, education, consistent City campaign, and potential to involve the Civic Engagement Group to assist Public Services in marketing or education endeavors . Ms . Weaver said Staff could return with additional information on capacity, implementation (possibly tie into the business license process) , education, and enforcement prior to scheduling a public hearing. #2 . 5:56:05 PM CAPITAL IMPROVEMENT PROJECTS . The Council will continue to discuss the Mayor's recommended budget relating to the City's Capital Improvement Program (CIP) for Fiscal Year 2015-2016. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Sean Murphy, Jeff Snelling, Jennifer Bruno, Cindy Gust-Jenson, Rick Graham, and Robin Hutcheson briefed the Council with attachments . Mr. Murphy indicated Staff had listed projects associated with Council Priorities and subsequent ranking and sorting. He referenced two new Council-initiated projects (#72) Redwood Meadows Park and (#73) Indiana Avenue, 9th South & 9th West pedestrian improvements . Discussion followed regarding the Indiana Avenue project being an impact fee- eligible project. Mr. Murphy stated if the fees are not allocated and encumbered, the City begins to lose the fees and repayment would be required. Councilmember LaMalfa discussed the complete streets design proposal and suggested utilizing Class C funds previously allocated for the Indiana Avenue project. Mr. Murphy said there would be a conflict removing Class C funds from this project within the impact fee section. Ms . Gust-Jenson discussed differing funding stream alternatives . Jeff Snelling discussed the West Side Industrial impact fee collection area and program in anticipation of two phases of necessary roadwork. Councilmember LaMalfa suggested utilizing $500, 000 from the Indiana Avenue CIP project for design and engineering of complete streets in the West Side Master Plan, and additional fund balance to make a complete match of $1 . 2 million. A 1-5 Straw Poll was conducted and failed in favor of moving forward at this time with these two Council-initiated (#72 & #73) items and not putting them in line with priorities . Councilmember LaMalfa was in favor, Council Members Adams, Luke, Garrott, Mendenhall, and Rogers were opposed. Councilmember Penfold was not present when the poll was taken. Councilmember LaMalfa addressed the West Side Master Plan projects and suggested consideration of all eight projects together with a revenue bond. He said all projects are highlighted as projects to complete the West Side Master Plan as well as address overlapping Council priority projects . Discussion followed regarding the length of time projects have been on the project list. He suggested those eight items, with the addition of the Indiana Avenue complete streets proposal, would make significant progress on achieving the master plan and putting the west side neighborhood on a trajectory to success . Mr. Murphy stated that total would be approximately $4 . 5 million but many of the projects span across the City and potentially implement citywide goals . Councilmember Luke addressed the different CIP approach this year based on priorities and expressed concern there had been a number of projects that had already followed the process with the Board. He said he felt the Council should first vote on projects that had received CIP Board recommendation and get through the priority list first by voting on items which had already received a recommendation. He said they could then see what amount of funding remained for additional projects . Concern was expressed that the Council would then be spending all available funds based solely on the Mayor' s recommendations for the balanced budget. Councilmember Mendenhall suggested the Council proceed with those projects that had received board recommendations but discuss the amount. Discussion followed regarding the change in approach or consideration of items that had not been recommended by the Board or the Mayor. The Council reviewed the projects in order, beginning with Folsom trail from 500 West to the Jordan River. Ms . Hutcheson reviewed funding necessary for planning and design towards production of construction documents . Discussion followed regarding the impact fee funds and whether they could apply to design or construction. Ms . Hutcheson stated she would have to check. She explained the project developed throughout the bond discussion after the submittal of the CIP proposals . She said there would still be the connection but with slightly fewer amenities . She clarified design could be completed with a smaller amount and the $100, 000 could provide construction documents . The Council addressed a number that would include design for the Folsom Trail and proximity to the bridge from Jordan River to City creek. A unanimous Straw Poll was conducted in favor of funding the Folsom Trail project at approximately $100, 000 . Consideration was given to the impact-fee eligible project for Indiana Avenue/900 South rehabilitation project. Mr. Murphy stated this project had been moved into the impact fee projects . Consideration was given to project #3, bikeways citywide which also appear in the Urban Trails and pedestrian safety priorities . It was asked if the impact fees would be in addition of the recommended amount, with Mr. Murphy stating he was waiting for clarification. A 6-1 Straw Poll was conducted in favor of funding $250, 000 total for this project, including impact fees . Councilmember Garrott was opposed; Council Members LaMalfa, Adams, Luke, Mendenhall, Rogers, and Penfold were in favor. Ms . Gust-Jenson clarified that staff had rushed to attempt placement of items in categories based on priorities . She said she could see how this could be done a different way in the future to be more precise and added that there were components that relate to other areas that should be broken down more or include disclaimers because it was not accurate to say that all items within each category are directly related. A 5-2 Straw Poll was conducted in favor of funding $300, 000 for Project #7 - ADA & CPSC related playground safety surface improvements, citywide . Council Members Penfold and Garrott were opposed; Council Members LaMalfa, Adams, Luke, Mendenhall, and Rogers were in favor. A unanimous Straw Poll was conducted in favor of funding $150, 000 for Project #8 2015/16 Bridge Maintenance Program. Mr. Snelling offered clarification these would fund maintenance for non- pedestrian/existing vehicle bridges . Councilmember Penfold suggested moving $250, 000 from Urban Forestry into the next budget amendment with the intent that such be incorporated into the annual Urban Forestry (Parks/Public Services) budget. He discussed the rationale it was almost all entirely maintenance that should be considered in General Fund budgeting rather than Special CIP. A unanimous Straw Poll was conducted in favor of allocating $250, 000 from Urban Forestry CIP (Project #9) into the General Fund in an upcoming budget amendment as recommended. A 6-1 Straw Poll was conducted in favor of funding Project #73 with $500, 000 from CIP. Councilmember Rogers was opposed; Council Members LaMalfa, Penfold, Garrott, Mendenhall, Luke, and Adams were in favor. 7:43:52 PM The Council readdressed the Indiana Avenue 9th/9th pedestrian improvements (#73) approval of $500, 000 ($1, 200, 000 total) and whether it would be CIP, General Fund allocation, General Fund balance, or Class C funds . Councilmember LaMalfa said the total estimate included a complete-street proposal and the intent was to cover design and engineering. Ms . Gust-Jenson said the hope was it would be easy to move the Indiana funds over to put towards this project, but it was recently discovered this would mess with the Impact Fee program and the suggestion was to get the project started with $500, 000 toward design and engineering. Councilmember LaMalfa said he would go back to a bond proposal to complete the full reach of the street and acknowledged there was not a need for full reconstruction but rather from I-215 to I-15 to include intersections . He said completion of this was critical to the success of the West Salt Lake Plan and he would propose $500, 000 could be the first bond payment in a 10-year bond to complete those improvements . It was noted that further discussion would take place on this matter. A unanimous Straw Poll was conducted in favor of allocating $200, 000 for Project #18 Sidewalk Rehabilitation/Concrete Saw Cutting & Slab Jacking citywide . A unanimous Straw Poll was conducted in favor of allocating $150, 000 for Project #19 Sidewalk Rehabilitation/Protective Sidewalk Repair citywide . A 6-1 Straw Poll was conducted in favor of allocating $204, 700 for Project #20 Main Street ADA improvements citywide . Council Members Luke, Adams, Mendenhall, LaMalfa, Penfold, Rogers were in favor; Councilmember Garrott was opposed and stated Main Street was accessible and he did not want to see more construction. Mr. Snelling explained existing ADA guidelines were met at the time when light rail was constructed down Main Street. He said some "slopes" do not meet ADA requirements and there had been numerous citizens request the project. Discussion followed regarding Project #21, Missing Sidewalk Installation Program citywide. Ms . Gust-Jenson discussed the sidewalk replacement program policy and suggested Council Staff work with Administration to clarify the language to be consistent wherein most property owners in the City have invested in sidewalk replacement and this allocation was not changing that practice. A unanimous Straw Poll was conducted in favor of allocating $50, 000 for Project #21 and for Staff to verify consistent sidewalk policy language and possibly bring back wording for Council consideration. Inquiry was raised as to whether the sidewalk 50/50 program existed within the CIP. Council requested this information from Public Services Director Rick Graham. A unanimous Straw Poll was conducted in favor of allocating $200, 000 for Project #23, ADA Accessibility Ramps/Corner Repairs, citywide. Discussion followed regarding Project #28, six Traffic Signal Upgrades, 900 E/2700 S; 900 W/600 S; 500 E/500 S; 500 E/100 S; 200 E/2100 S; 1200 W/600 N and proposed funding requested for $1, 080, 000 . Inquiry was raised as to priorities, Ms . Hutcheson stated this would be for upgrades . A unanimous Straw Poll was conducted in favor of allocating $600, 000 to provide for 3 traffic signals . Discussion followed regarding Project #31, HAWK Light for 400 S . and Concord Avenue and 400 S . Concord Avenue Cross Streets . Ms . Hutcheson explained this was a community request and Staff recommendation was not for a HAWK signal due to configuration of conjoining streets . She said the proposed solution was to install a rapid flashing beacon which could be funded now from pedestrian safety funds . This item was subsequently pulled from CIP. Discussion followed regarding Cemetery priorities items with Councilmember Penfold addressing Project #32 Historic llth Avenue Sandstone and 405 N. Cobblestone Retaining Wall Repair and Replacement, llth Avenue from M Street to U Street and 405 N. 980 E . in the SLC Cemetery. He said the recommendation of $325, 924 would provide for the critical stabilization that must be done. Mr. Graham said this still would not taken into account some parts of the southern wall south down llth Avenue; he estimated it would accomplish 70-80% of the immediate need even with the recommended $550, 000 allocation. A 6-1 Straw Poll was conducted in favor of allocating $550, 000 towards project #32 for the Cemetery as outlined. Council Members LaMalfa, Penfold, Garrott, Mendenhall, Luke, and Adams were in favor; Councilmember Rogers was opposed. A unanimous Straw Poll was conducted in favor of allocating $153, 750 to complete Project #72 at Redwood Meadows Park. Mr. Murphy said Project #69, Pedestrian Safety Improvements Citywide had been overlooked. Discussion followed regarding the Council' s schedule and intent for voting on projects . Mr. Murphy said the Council had completed review of all projects with recommendations, zeroed out some projects, but have not funded projects typically funded such as local street construction, percent for art, contingency, etc. He said Staff would confirm the funding numbers and identify items typically funded for an upcoming Council conversation. Ms . Gust-Jenson said Council would need to adopt the entire CIP Plan via ordinance. Councilmember LaMalfa stated he would like to create a more tangible proposal surrounding the Indiana business nodes and stated he would like to return with a higher-quality proposal for the only item related to the West Side Master Plan. #3. 6:48:14 PM IMPACT FEE STUDY. The Council will receive a presentation from the City's Impact Fees consultant about how impact fees work and the City's options for changing fees going forward. This is an interim report. The Administration has not yet finalized recommendations for changing impact fees. The Council will continue to discuss this topic in the coming months. View Attachments Discussion followed regarding the need to reschedule this agenda item to provide more time for discussion. Mr. Akerlow said the Impact Fee consultant was present this evening but could return to another meeting. Ms . Bruno added the discussion may be related to a percolating proposal that came out of the Enterprise SLC process wherein Administration would be forwarding a request to place a moratorium on impact fees . She said the consultant presentation would cover where SLC was at in the process to forward a new impact fee schedule. Discussion followed regarding challenges faced in the past associated with specifics of projects and expenditures, changing priorities, inadequate collection of fees, and specific fee options . The Council expressed concern with the consultant moving forward without Council input. Ms . Bruno stated there was earlier discussion and Staff had provided information to the consultant to the extent that it could be included. Mr. Akerlow added there would be a great deal of work-service methodology, conditions and time to review projects . Ms . Gust-Jenson said although the Council did provide policy input at the time, there was a different proposal on the table . She said there would be several policy questions the Council would need to consider in the near future . #4 . SOLAR PANEL INSTALLATIONS IN HISTORIC DISTRICTS. The Council will be briefed about a proposal that would change the approval process for small solar panel installations on residences in historic districts and at landmark sites. The proposed changes would allow City staff to approve applications for solar panel installations - except when they are proposed to be located on the front facade directly adjacent to the public right-of way. Currently, applications for panels on the front or side facades must be reviewed and approved by the Historic Landmark Commission. Related provisions of Title 21A- Zoning may also be amended as part of this petition. View Attachments No discussion was held. #5. INTERLOCAL AGREEMENT - LAND EXCHANGES WITH SALT LAKE COUNTY. The Council will be briefed about proposed land exchanges with Salt Lake County. Under the proposal, the City will convey to the County: View Attachments • Mick Riley Golf Course, 421 East Vine Street; • Health Department Building, 610 South 200 East; • Tenth East Senior Center, 237 South 1000 East; • Liberty Senior Center, 251 East 700 South; and • Sunday Anderson Senior Center, 868 West 900 South. Under the proposal, the County will convey to the City: • the land under Raging Waters, 1205 West 1700 South; • the first floor of the City & County Building, 451 South State; and • approximately 230 acres of unimproved real property in Lambs Canyon. No discussion was held. #6. DOG OFF-LEASH ISSUES. The Council continues to explore options for how to meet its dog off-leash policy goal, which would create new off-leash areas while minimizing potential negative impacts. Council Members will discuss the current process and guidelines for designating dog off-leash areas, as well as several additional items from previous briefings. View Attachments No discussion was held. #7 . 7:44:42 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR. Report of the Executive Director, including a review of Council information items and announcements. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Plan Salt Lake Next Steps • Council Legislative Subcommittee • Ordinance Amendment - East Bench Preserve Hours • Scheduling Items See File M 15-5 for Announcements . #8 . 4:55:08PM REPORT OF THE CHAIR AND VICE CHAIR. Council Members that recently traveled to Denver and met with Boulder/Denver City Officials to learn about their transportation efforts, including complete streets, public transportation, accessible transportation, urban transit oriented development, and more - discussed what they had learned or felt most important . Comments included: *Opportunity for service "buy ups" with Utah Transit Authority (UTA) similar to what Boulder had done with their Regional Transportation District (RTD) system resulting in benefits such as expansion of hours, frequency, routes, or even making certain routes free that serve a regional basis . *Non-profit that provides transportation for a huge variety of people that are elderly or disabled. *Meeting with developers and transportation players can result in benefits for the older population. *Zero-based parking in combination with adjacent parking structure to lease out in conjunction. *Unbundling being a critical part of the scenario. *Ability to build out local networks by generating original revenue from the Municipal Parking Authority and changing requirements so that developers were not billing for parking; these fees were then able to expand into the eco-pass program that resulted in a constituency of public transportation advocates; these advocates were then involved in the community design process . *Start small and change how RDT thought local transportation worked and now local transportation was paying for 2/3 of the system; they had to show the City of Boulder how to do it and ensured success by offering a community-led design process that exceeded ridership expectations in six weeks . *Options to utilize transit tax. *Contributions by the University of Colorado for buy-ups and routes and actual contribution of a part of student fees; how that relationship could expand with participation. Further discussion followed regarding the transit ballot proposition and potential for outreach and to educate the public as well as potential to hire a separate lobbyist for the upcoming Legislative Session for big-ticket items such as the prison. Councilmember Garrott asked the Council to think about these items and provide feedback to Council Staff. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 9 : 04 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 8, 2015 . clm September 22, 2015 The City Council met in Work Session on Tuesday, September 22, 2015, at 2 : 08 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott; James Rogers; Erin Mendenhall; Charlie Luke; Kyle LaMalfa; Stan Penfold; and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Sean Murphy, Council Public Policy Analyst; Michael Akerlow, Housing and Neighborhood Development Director; Robin Hutcheson, Transportation Division Director; Lynn Jarman, Public Utilities Financial Analyst; Nancy Monteith, Parks Landscape Architect; Russell Weeks, Senior Council Public Policy Analyst; Julianne Sabula, Transportation Division Streetcar Program Manager; Larry Bower, Airport Landside Operations Manager; Marco Kunz, Senior City Attorney; Nick Tarbet, Council Public Policy Analyst; Michaela Oktay, Planning Manager; Maryann Pickering, Principal Planner; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Tom Brennan, Nelson/Nygaard Consulting Associates Project Director; Hal Johnson, Utah Transit Authority (UTA) ; and Fred Philpot, Lewis Young Robertson and Burningham, Inc. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 08 p.m. Note: Some Agenda Items were addressed out of order. AGENDA ITEMS #1 . RECEIVE A WRITTEN BRIEFING ON PROPOSED CHANGES TO THE CITY' S CITY-OWNED PROPERTY REGULATIONS, SPECIFICALLY RELATING TO PARKS AND PUBLIC LANDS. Under the proposal, existing park rules would be applied to all lands managed by, maintained by or under the jurisdiction of the Parks and Public Lands division. The proposal would also direct that funds from the sale of surplus property be deposited into the respective open space fund or enterprise fund. (Formal Meeting Item - F1) No discussion was held. #2 . 2:08:30 PM CONTINUE TO DISCUSS THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2015-2016. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. Sean Murphy, Jennifer Bruno, Nancy Monteith, David Everitt, Robin Hutcheson, Lynn Jarman, and Mike Akerlow briefed the Council with attachments . Mr. Murphy reviewed prior discussions/decisions and said approximately $5 . 7 million remained to be allocated. Discussion/decisions were made on the following categories/projects : (logsheet) Discussion was held on Councilmember LaMalfa' s proposal relating to the development of important nodes along Indiana Avenue/9th West corridor. Mr. Murphy said improvements included pedestrian safety projects, bulb-outs/crosswalks along Indiana Avenue, 900 South 900 West (Oxbow) lane reconfiguration, complete streets, and intersections . Councilmember LaMalfa explained additional aspects of the proposal which included funding only projects located in the Westside Master Plan area. Straw Poll: Support for $2 .38 million proposal ($500 ,000 from current set-aside, $1 million from Class C funds, and the balance ($880,000) from Capital Asset Management (CAM) fund. All Council Members were in favor. Councilmember LaMalfa said he hoped Community and Redevelopment Agency Development Areas (CDAs/RDAs) could be coupled with this proposal to fuel implementation of the Westside Master Plan. Discussion was held on an "Council Added" project suggested by Councilmember LaMalfa to master plan the State Street area (Council was already considering a CDA along State Street corridor) . Councilmember LaMalfa said a master plan would benefit the City and RDA as a guiding document for how that area should grow. He said the plan could be called "Unifying Small Area Plan" . Councilmember Garrott asked if the proposal was for the current budget . Councilmember LaMalfa said yes . Councilmember Penfold suggested funding the plan through the RDA. Councilmember Garrott suggested having Planning prepare the plan so it could be officially adopted. He said the plan could be funded by the RDA. Councilmember Luke requested for future CIP budget discussions that some type of streets master plan be prepared listing specifics about proposed projects (location, costs, etc. ) so Council Members would have a better idea of the overall picture (include intent language, project prioritization, public transparency) . Mr. Murphy said they would include that request in future CIP priority discussions with the Administration. Councilmember Luke said the same concept needed to be incorporated in general budget discussions as well . Councilmember Luke also requested that all project information be put/listed in one location so street projects could be easily recognized in the broader CIP list . Ms . Gust-Jenson asked for more clarification on direction about the General Fund budget . Councilmember Luke said some things were funded through the General Fund and having that list available to see if there were smaller projects being funded through the General Fund, the Council would be able to use the same process/context. Councilmember Adams requested a detailed plan of how the City planned to address (repair/replace) all City streets in a shorter timeframe than the "105" year plan. She said this needed to be a Council priority (list to include funding amounts) . Ms . Gust-Jenson said Staff would work with the consultant/Administration to determine the annual investment needed for 10, 20, or 50 year schedules and get information back to the Council so a policy decision could be made . Councilmember Penfold said research was needed to determine if Streets had capacity/funding to accomplish re-prioritization. Councilmember Garrott said he thought Councilmember Adams request could be addressed through the Council' s CIP audit (available in early fall) . Straw Poll: Councilmember Luke suggested asking Staff to work with Transportation, Streets, and Engineering to develop a prioritized list of needed projects (identify project areas and provide projected timeframes on life/usability) . He suggested having them focus on information already available, not information they needed to create (put current information in a usable format) . Councilmember Garrott asked if Council supported the suggestion. All Council Members were in favor. Discussion was held on the "Historically Funded thru CIP" category: Item 25: 337 Community Garden. Councilmember Garrott said the garden was already installed and asked for additional information. Ms . Monteith explained the proposal . She said there was a small area which could be developed as a pocket park. Straw Poll: Support to fund $135,000 (project impact fee eligible) . All Council Members were in favor. Item 22 : Parks-Public Lands set-aside (PPL) Deferred maintenance Citywide. Ms . Bruno explained the proposal . Councilmember Penfold expressed concern that some proposed projects were new park amenities, not deferred maintenance . He said clarification was needed for future discussions defining deferred maintenance parameters and what projects really belonged in the General Fund (fund maintenance through department budgets) . Straw poll: Support to approve Item 19 (Percent for Art - $166, 977) ; Item 20 (Contingency - $100,000) ; Item 21 (Facilities - CIP ongoing deferred maintenance-various City-owned general fund buildings - $490,000) ; and Item 22 (deferred maintenance Citywide - $590, 000) for current CIP funding and that Items 21 and 22 be funded through the General Fund next year and beyond. All Council Members were in favor. Further discussion was held on the Capital Asset Management account regarding available funds . Discussion was held on the "Impact Fees/Class C" category. Item 23 : Indiana Avenue/900 South Rehabilitation (Gladiola St to the Surplus Canal) , Indiana Avenue/900 S from Gladiola St to the Surplus Canal. Straw Poll: All Council Members were in favor of funding levels recommended for Impact Fees ($1,591,000) and Class "C" ($1,200,000) . Item 29: 1300 South Bicycle Bypass (pedestrian/bicycle master plan implementation) , parallel route north of 1300 south including several smaller streets, from 200 East to 500 West. Discussion was held with Ms . Hutcheson regarding crossing improvements . Councilmember Mendenhall asked about potential cost sharing with the Utah Transit Authority (UTA) . Ms . Hutcheson said they were working with UTA and would pursue a cost sharing partnership. She said they were also pursuing funding assistance through the "Transportation Alternative Program" and "Regional Funding Assistance" . Further discussion was held on matching requirements relating to impact fees . Straw Poll: Support to fund $460,000 ($200,000 General Fund, $46,000 Impact Fees, and $200,000 matching funds) . All Council Members were in support, except Councilmember Luke, who was opposed. Item 28 : Urban Trail Network, Citywide. Discussion was held with Ms . Hutcheson regarding aspects of the proposal (McClelland & City Creek were only impact fee eligible trails) . Councilmember Rogers asked about potential to utilize "Proposition One" funding. Ms . Hutcheson said she would review the proposal and let Council know which items were eligible . Councilmember Rogers said other CIP projects needed to be reviewed for potential "Proposition One" funding. Straw Poll: Support for $250,000 . Council Members Mendenhall, Penfold, Garrott, and LaMalfa were in favor. Council Members Adams, Luke, and Rogers were opposed. Note: amount reduced to $50,000 through later straw polls ($150,000 to Item 26 and $50,000 to Item 43) . Item 43: Public Way Concrete Restoration Program: Curb & Gutter Retaining Walls and Structures, Citywide. Mr. Jarman explained the proposal . Discussion was held about an assessment study being performed by Public Utilities (PU) regarding potential to shift the curb and gutter program to PU/StormWater (review legal barriers) . The Council requested Engineering and PU work together to avoid duplicating efforts on conducting a Citywide survey and/or evaluating specific locations . Straw Poll: Support for $250,000 . All Council Members were in favor, except Council Members Garrott and LaMalfa, who were opposed. Item 24 : Street Improvements 2015/2016 - Pavement Overlay, Reconstruction, and Preservation, Citywide. Councilmember Luke suggested allocating the remaining CIP balance to this item. Further discussion was held on Item 35: Warm Springs Park, 840 North 300 West (100, 000) ; Item 32 : Plaza 349 Parking Canopy & Solar PV Array - 349 South 200 East ($150, 000) ; Item 31 : Bus Stop Enhancement Match Funds, various bus stops/corridors within Council District 4 $100, 000 - leverage funds; Item 26: Pedestrian Safety Improvements, Citywide (potential to utilize parking revenue, traffic/parking fines, and $75, 000 in impact fees) ; Item 24 : Street Improvements 2015/2016 - Pavement Overlay, Reconstruction, and Preservation, Citywide . Straw Poll: Support for $300,000 for Item 26/Pedestrian Safety; $50,000 for Item 28/Urban Trails; $150,000 for Item 32/Plaza 349 concrete; $100,000 for Item 35/Warm Springs Park; $100,000 for Item 31/Bus Stops; and the remaining amount (approx. $532 ,000) going to Item 24/Local Streets . All Council Members were in favor except Councilmember Adams who was opposed. Item 27 : Downtown Park, location to be determined (TBD) . Ms . Bruno said the park was 100% impact fee eligible . Straw Poll: Support for $900,000 . All Council Members were in favor. #3. 4:35:26 PM RECEIVE AN UPDATE FROM NELSON/NYGAARD CONSULTING ASSOCIATES ON THE STATUS OF THE TRANSIT MASTER PLAN (TMP) . The update will include a progress report and an opportunity for Council to provide feedback on developing the framework for evaluating future transit service in Salt Lake City. Russell Weeks, Tom Brennan, Julianne Sabula, and Robin Hutcheson briefed the Council with a PowerPoint and attachments . Comments included progress towards preparing a transit master plan, public involvement including outreach events and stakeholder interviews, goals and evaluation framework, programmatic evaluation measures, Transit Master Plan goals and objectives, and summary of key transit service needs/gaps . #4 . 5:00:54 PM RECEIVE AN UPDATE REGARDING A STUDY OF TRANSIT OPTIONS TO CONNECT DOWNTOWN SALT LAKE CITY WITH SOUTH DAVIS COUNTY. The recommended Locally Preferred Alternative route includes a recommendation that Bus Rapid Transit be developed on 400 West. The briefing will clarify that the Locally Preferred Alternative would extend from Bountiful to Salt Lake City utilizing S.R. 89 and 400 West and would terminate at North Temple. Russell Weeks, Robin Hutcheson and Hal Johnson briefed the Council with attachments . Mr. Weeks said Council needed to consider why this was not being done as a part of the TMP. Discussion was held on policy questions listed in the attachments . Comments included having 60-foot buses in regular traffic lanes, continued Bus Rapid Transit (BRT) lanes along 400 South, limited congestion along 400 West, signal prioritization given to buses, Locally Preferred Alternative (LPA) issues, where would LPA lanes operate/terminate, high capacity fixed guide-way system, LPA already adopted by other cities, financial commitment not being made by adopting LPA, separate funding process to develop financial plan, county-to-county connection, and potential to include proposal in HIVE pass . Councilmember Garrott requested detailed information about components envisioned along 400 West relating to transit/buses/stations . He said it appeared Council was comfortable moving forward with the proposed language with a modification to change fixed guide-way language to BRT) . Mr. Weeks said Staff would prepare motions for October 6th. Councilmember Garrott asked Council Members to let Staff know if they had any further changes/concerns . #5. 5:35:05 PM RECEIVE A BRIEFING FROM THE DEPARTMENT OF AIRPORTS ABOUT OPTIONS FOR REGULATING RATES GROUND TRANSPORTATION COMPANIES CHARGE; ADMINISTRATIVE STEPS TAKEN TO IMPROVE GROUND TRANSPORTATION SERVICE; AND PREPARATION AND POTENTIAL RESEARCH NECESSARY TO AMEND EXISTING ORDINANCES TO IMPROVE SERVICE TO THE PUBLIC. The briefing will include discussion with the Council on its perspective on improving ground transportation service. The briefing and discussion are intended to result in an ordinance for the Council to consider at a later date. Russell Weeks, Larry Bowers, and Marco Kunz briefed the Council with attachments . Comments included statute enacted for Transportation Network Companies (TNCs) , Uber/Lyft issues, TNC certification, transportation rate issues/metering, monitor complaints/performance, Mystery/Secret Shopper reports, Americans with Disabilities Act (ADA) accessibility issues, impacts from deregulating taxi industry, jurisdictional issues, vehicle inspection/registration, and dwell time issues . Councilmember Adams requested the Airport install signage advising customers about various forms of available transportation options including costs (fund information booth with personnel) . Mr. Bowers said they would explore options . Councilmember Penfold asked if ordinance modifications were needed to comply with the new State law. Ms . Kunz said even though State law pre-empted the City' s ordinance, insurance requirements needed to be changed to be in technical/strict compliance . Councilmember LaMalfa asked how Council could help empower Airport investigations . Mr. Bower' s said their public relations department was exploring the potential for public surveys and other ways to acquire data. Discussion was held on issues/ideas Council Members wanted the Airport to consider and provide feedback on relating to its effort to improve public service . • Councilmember Penfold - rate evaluation across all providers including TNCs (help determine market rate - potential to adjust maximum cap) • Councilmember LaMalfa - provide report identifying percentage of extreme experiences customers were having (don' t report about averages) • Councilmember Garrott - measure "perception of service" of 1) Airport customers, 2) people frequenting Downtown, 3) Citywide customers, 4) low-income access (some providers refuse rides in low-income areas) , and 5) customers requiring ADA accessibility. • Councilmember Mendenhall - dwell-time issues relating to staging areas at the Airport . • Councilmember Adams - public perception about the number of taxis and TNCs that were ADA compliant. Councilmember Garrott asked Mr. Bowers to re-state information the Council wanted the Airport to collect in future surveys . Mr. Bowers said measure pricing for all forms of transportation including extremes of data (not just average) , perceptions of service from points of the Airport, downtown, and Citywide, low income areas and ADA accessibility, and opportunity for signage about transportation options . Mr. Bowers also expressed concern about prior budget cuts relating to the Secret Shopper program. Discussion was held about a timeframe to gather information and return to the Council . Councilmember Garrott asked Mr. Bowers to follow-up with Staff on a timeline for getting information back to Council including a request to restore Secret Shopper funding. #6. 8:11:18 PM RECEIVE A PRESENTATION FROM THE CITY' S IMPACT FEES CONSULTANT ABOUT HOW IMPACT FEES WORK AND THE CITY' S OPTIONS FOR CHANGING FEES GOING FORWARD. This is an interim report. The Administration has not yet finalized recommendations for changing impact fees. As time allows the Council will then hold an initial policy discussion on impact fees in general, in preparation for a forthcoming Administrative proposal . The Council will continue to discuss this topic in the coming months. Jennifer Bruno, Mike Akerlow, and Fred Philpot briefed the Council with attachments . Comments included potential moratorium, statutory requirements, growth factors (construction, population, traffic, and pedestrian activity) , Citywide versus specific location analysis, who benefits from specific improvements, components/factors relating to General Fund match requirements, how does the number of projects impact match calculations, eligibility components, better project prioritization (shorter list would enhance impact fee utilization) , how "complete streets" improvements factored into growth calculations/impact fee utilization, capacity to increase service levels in order to increase impact fee eligibility, growth forecasts, distribution formulas, data collection/measurement, update master plans/planning documents for better fee calculations, and perform regular impact fee plan review and budget updates . Council Members expressed interest in exploring different assessment options such as square footage or bedrooms versus doors . Mr. Philpot said latitude was available to determine impact fees schedules (utilize existing data/resources) . Straw Poll: Commitment to adhere to the following timeline to ensure completion: October 6, 2015 policy discussion, October 13' 2015 moratorium discussion, and formal action on October 20, 2015. All Council Members were in favor. #7 . 6:12:32 PM RECEIVE A BRIEFING ABOUT A PROPOSED INTERLOCAL AGREEMENT WITH SALT LAKE COUNTY FOR IMPROVEMENTS TO THE JORDAN RIVER PARKWAY BETWEEN 200 SOUTH AND NORTH TEMPLE, INCLUDING A POSSIBLE BRIDGE OVER THE RAILROAD TRACKS. SALT LAKE COUNTY IS PROVIDING $4 . 5 MILLION IN FUNDS TO THE CITY FOR THE PROJECT. (FORMAL MEETING ITEM - El) Jennifer Bruno, David Everitt, and Robin Hutcheson briefed the Council with attachments . Comments included potential $2 million funding gap, two bridge models, funding discrepancy, opportunity to complete the Jordan River Trail system, Percent-for-Art component, explore other funding opportunities (include Utah State Sovereigns Land Program and Jordan River Commission) , Folsom connection, and potential donation from Union Pacific ($500, 000) . Ms . Hutcheson said the Council would receive further information regarding an upcoming budget amendment to facilitate the funding exchange with the County. Councilmember Garrott said Council was prepared to accept the funding and would schedule the funding gap discussion for a future meeting. #8 . 6:23:52 PM INTERVIEW JOHN MORGAN PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE HOUSING ADVISORY AND APPEALS BOARD. (FORMAL MEETING ITEM - G1) Councilmember Garrott said Mr. Morgan' s name was on the Consent Agenda for formal consideration. #9. 8:03:28 PM RECEIVE A BRIEFING ABOUT A PROPOSAL THAT WOULD CHANGE THE APPROVAL PROCESS FOR SMALL SOLAR PANEL INSTALLATIONS ON RESIDENCES IN HISTORIC DISTRICTS AND AT LANDMARK SITES. The proposed changes would allow City staff to approve applications for solar panel installations - except when they are proposed to be located on the front facade directly adjacent to the public right-of way. Currently, applications for panels on the front or side facades must be reviewed and approved by the Historic Landmark Commission. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. Nick Tarbet, Michaela Oktay, and Maryann Pickering briefed the Council with attachments . Mr. Tarbet said Council approval was needed on two minor text changes found during the application process which needed to be included in the final ordinance . A majority of the Council was in favor of accepting changes identified on Page 2 of the attachment . Councilmember Penfold requested follow-up on the Council' s ability to modify regulations to allow better roof access for firefighters (access inhibited by panels) . #10 . RECEIVE A BRIEFING ON A PROPOSAL THAT WOULD CHANGE THE ZONING FOR TWO PROPERTIES ON 600 SOUTH PURSUANT TO PETITION NOS. PLNPCM2014-00832 AND PLNPCM2014-00833 . Currently, the properties feature a duplex and a retail store. The changes would allow the petitioner to tear down the commercial space and build a 3-story mixed-use building. • 563 East 600 South - rezone from Residential Multi-Family (RMF- 35) to Residential/Mixed Use (R-MU-35) . The proposal would also amend the Central Community Master Plan Future Land Use Map to Medium Density Resident/Mixed Use. • 567 East 600 South - rezone from Neighborhood Commercial (CN) to Residential/Mixed Use (R-MU-35) . Although the applicant has requested that the properties be rezoned to Residential/Mixed Use (R-MU-35) , consideration may be given to rezoning the properties to another zoning district with similar characteristics. (Petitioner -Ernesto Gutierrez) Item was pulled. #11 . 4:14:36 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business including but not limited to: • Local Historic District Resolution • Proposal to Hire Lobbyist to Help on Prison Issues • Legislative Policy Committee • Vote By Mail General Election Outreach • Scheduling Items . See File M 15-5 for announcements . #12 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #13. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 8 : 58 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 22, 2015 . sc October 6, 2015 The City Council met in Work Session on Tuesday, October 6, 2015, at 2 : 10 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Lisa Adams, Kyle LaMalfa, and Charlie Luke . Absent: Councilmember Penfold Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Lehua Weaver, Council Senior Policy Analyst; Jill Remington Love, Community and Economic Development Director; Sean Murphy, Council Public Policy Analyst; Allison Rowland, Council Public Policy Analyst; Nick Tarbet, Council Public Policy Analyst; Tracy Tran, Principal Planner; Robin Hutcheson, Director of Transportation; Russell Weeks, Council Senior Public Policy Analyst; Nick Norris, Planning Manager; Maryann Pickering, Principal Planner; Mike Brown, Police Chief; and Kory Solorio, Assistant City Recorder. Guests in Attendance: Kirsten Clifford, applicant; Shaleane Gee, Salt Lake County Division Manager of Special Projects and Grant Partnerships; Carlton Christenson, Salt Lake County Director of Regional Development; Frazier Nelson, Salt Lake County Director of Data and Innovation; and Jennifer McGrath, Community Development and Capital Improvement Programs Advisory Board. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS #1 . 2:10:05 PM CONTINUED DISCUSSION ON THE MAYOR' S RECOMMENDED BUDGET RELATING TO THE CITY' S CAPITAL IMPROVEMENT PROGRAM (CIP) FOR FISCAL YEAR 2014-2015. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. Formal Meeting Language Consider adopting a resolution which includes the remaining CIP allocations for Fiscal Year 2015-16. Capital improvements involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. Some of the projects identified for funding include: • $2. 4 million for complete streets enhancements on the westside at 900 West and Indiana Ave. The improvements will impact four neighborhood business nodes by adding lighting, bike lanes and bus stops, and improving walkability, among other projects. The improvements further implement components of the West Salt Lake Master Plan—a Council priority this year; and • $900, 000 in impact fees to purchase land for a park Downtown. View Attachments Sean Murphy and Robin Hutcheson briefed the Council with attachments . Mr. Murphy explained that at the last Council meeting, there was a sizable project that was mistakenly entered into the General Fund category which moved the General Fund total down by $1 . 5 million. He said that number should have gone into the Impact Fee column and the error had been corrected. He confirmed there was now another $1 . 546 million to work within the General Fund and Council would need to discuss expenditures . Mr. Murphy also stated there was a proposed adjustment to the CIP budget by Councilmember LaMalfa to move $365, 000 of proposed funding that had been voted on in the last meeting for improvements to the Indiana Avenue/9th West intersection. He said Councilmember LaMalfa had instead requested to move those funds to the 9th West/8th South intersection. Councilmember LaMalfa stated that the proposed adjustment was an oversight. He said the main business node of the Westside was located at 8th South and 9th West; moving these improvements from a trail improvement to a business node improvement would be more faithful to the Westside Master Plan. He said Transportation had some concerns about the 9-Line Connection and crossing the trail at 9th South was awkward because it was offset from the sidewalk by about 25-30 feet. Councilmember LaMalfa said this intersection needed to be improved and moving the funds was a priority for the Westside Master Plan. Robin Hutcheson stated improvements were needed in both intersections . She concurred with Councilmember Lamalfa that the trail crossing had certain needs that were different than the proactive types of improvements that were proposed at 8th South. Ms . Hutcheson said both projects were good and hoped at some point there would be additional funding for 9th South improvements . A unanimous Straw Poll was taken in support of Councilmember LaMalfa' s proposed adjustment to the CIP budget, to move the previously approved $365, 000 from the Indian Avenue/9th West intersection to the 9th West/8th South intersection. Discussion was held regarding options for spending the additional $1 . 546 million in the General Fund, funding for streets maintenance on the Westside, funding for Pioneer Park proposed projects, and funding for the City and County Building pedestrian lighting project. A unanimous Straw Poll was taken to support funding $178, 000 for the City and County Building pedestrian lighting project. A 1-5 Straw Poll was taken and failed to support funding $497, 000 for Pioneer Park Improvements with no funding match required and the remainder of funding to be applied to local street improvements . All Council Members were opposed except Councilmember Rogers, who was in favor. A unanimous Straw poll was taken to support funding $250, 000 for Pioneer Park Improvements with a 100o funding match from outside the city and the remainder of funding to be applied to streets maintenance . Mr. Murphy clarified the additional $1 . 546 million in the General Fund was approved for distribution of $178, 000 to the City and County Building pedestrian lighting project, $250, 000 to Pioneer Park improvements, and $1 . 1 million to local streets maintenance . #2 . 2:50:35 PM A PROPOSED ORDINANCE BEFORE THE COUNCIL THAT WOULD CHANGE THE ZONING FOR TWO PROPERTIES ON 600 SOUTH. Currently, the properties feature a duplex and a retail store. The changes would allow the petitioner to tear down the commercial space and build a 3- story mixed-use building pursuant to Petition Nos. PLNPCM2014-00832 and PLNPCM2014-00833. • 563 East 600 South - rezone from - Residential Multi-Family (RMF- 35) to Residential/Mixed Use (R-MU-35) . The proposal would also amend the Central Community Master Plan Future Land Use Map to Medium Density Resident/Mixed Use. • 567 East 600 South - rezone from Neighborhood Commercial (CN) to Residential/Mixed Use (R-MU-35) . Although the applicant has requested that the properties be rezoned to Residential/Mixed Use (R-MU-35) consideration may be given to rezoning the properties to another zoning district with similar characteristics. (Petitioner - Ernesto Gutierrez) View Attachments Nick Tarbet, Tracy Tran and Kirsten Clifford briefed the Council with attachments and a Power Point presentation. Discussion was held regarding current and proposed building heights, and authority of the Historic Landmarks Commission. Kirsten Clifford, representing the property owner, stated that the property owner lived out of state and had owned the properties for a few years . She said the owner' s intent was to improve the location and have tenants in the residential aspect that rely on transit . She said the owner understood there could be building height concerns with the proposed development; the goals were to have a 2-3 story mixed use building that met historic district standards, and a small upscale building that fit into the block space with one retail space on the main floor and three or four dwellings . Discussion was held regarding parking requirements, concern with proposed zoning in relation to future development, possibility/options for a development agreement, Central Community Master Plan, future zoning of the community, and building height limitations . A unanimous Straw Poll was taken in favor to support an agreement with the developer not to exceed 35 feet or 3 stories in building height . Ms . Clifford stated the property owner would be happy to accommodate that agreement . Mr. Tarbet said a public hearing was scheduled for October 20, 2015 and the building height requirement for the development agreement would be include in the motion. #3. 3:19:46 PM A PROPOSED ORDINANCE TO AMEND THE SUGAR HOUSE STREETCAR CORRIDOR MASTER PLAN AND ZONING. The proposal includes height limits, commercial uses on upper floors, limiting building types on some streets and other items related to the corridor, which the Administration has incorporated in the plan. The proposed changes are the result of City Council discussion in 2014. View Attachments Russell Weeks, Nick Norris, Maryann Pickering, and David Everitt briefed the Council with attachments . Mr. Weeks said the Planning Department was seeking direction to prepare a revised ordinance for future consideration. Discussion was held regarding concerns and options for maximum building height, maximum building lengths, upper story setbacks above 30 feet, balcony requirements, conditional and permitted use of social clubs, permitted use of hotels and motels in the core and edge districts, and floor area limits for taverns and brewpubs . A 3-3 Straw Poll was taken and failed to set a maximum building height of 65 feet plus an additional story permitted only for affordable housing. Council Members Rogers, Luke, and Adams were in favor; Council Members Mendenhall, Garrott, and LaMalaf were opposed. A 3-3 Straw Poll was taken and failed to set a maximum building height of 75-feet with no bonus possibility. Council Members Luke, Rogers, and Adams were in favor; Council Members Garrott, LaMalfa, and Mendenhall were opposed. A 4-2 Straw Poll was taken in support to set a maximum building height of 75-feet plus an additional 30-feet, allowing up to 105-feet, permitted only for affordable housing. Council Members Mendenhall, Adams, Garrott, and LaMalfa were in favor; Council Members Luke and Rogers were opposed. A unanimous Straw Poll was taken in support to approve the language as presented for introduction of the Form-Based Urban Neighborhood 1 Subdistrict into the corridor area. A unanimous Straw Poll was taken in support of a 20-percent floorage requirement of the allowed additional 30-feet on the 75-feet maximum building height . A unanimous Straw Poll was taken in support of buildings less than 45-feet high permit a "canopy, roof structure, or balcony at a height of between 12-feet and 15-feet above the adjacent sidewalk. A unanimous Straw Poll was taken in support of requirements for upper level building balconies to include 1) Residential balconies must be a minimum of four feet deep so people can use them. 2) Commercial uses that face the greenway may have a patio or second floor balcony, including rooftops as long as the building met the maximum height requirement, and 3) Private balconies and parking lot landscaping have been removed from inclusion as common open space . A unanimous Straw Poll was taken in support of removing social clubs from permitted use and into conditional use in the edge district. A 4-2 Straw poll was taken and failed to limit taverns and social clubs to 3000 square feet in the edge district . Council Members Adams, Mendenhall, Rogers, and LaMalfa were opposed; Council Members Luke and Garrott were in support . A 4-2 Straw Poll was taken in support to limit taverns and social clubs to 2500 square feet in the edge district . Council Members Adams, Mendenhall, Rogers, and Luke were in support; Council Members LaMalfa and Garrott were opposed. A 4-2 Straw Poll was taken in support of restricting hotels and motels from the Edge District . Council Members Adams, Mendenhall, Rogers, and Luke were in support; Council Members Garrott and LaMalfa were opposed. A unanimous Straw poll was taken in support of allowing bed and breakfasts and bed and breakfast inns as permitted uses in the Edge and Core Districts . A unanimous Straw Poll was taken in support of limiting building lengths to 200 feet . Mr. Norris stated the recent changes would be made to the proposed ordinance and sent to Council for view as soon as possible . Mr. Weeks said when the proposed ordinance was completed a public hearing date would be set and the required advertising/noticing completed. Ms . Gust-Jenson said that as a courtesy, the proposed ordinance would also be sent to the Planning Commission for review and comment . Mr. Weeks said Staff would report back at the next meeting and if everyone was ready to move ahead a public hearing date would be set . #4 . RECEIVE A PERIODIC UPDATE ABOUT HOMELESS ISSUES AND SERVICES IN THE RIO GRANDE NEIGHBORHOOD. This update will also include information from Salt Lake County about its use of the Collective Impact approach. View Attachments Jill Love, Shaleane Gee, Carlton Christenson, Frazier Nelson, and Chief Mike Brown, briefed the Council with attachments and a Power Point presentation. Discussion was held regarding long-term homeless issues which included the focus point of the Collective Impact, current funding of homeless services, direct spending into homeless services, associated costs of homeless services, current function and proposed changes to the homeless services system, , concerns regarding collaboration of community efforts and funding, State involvement with homeless services, and concerns and options regarding proposed redesign of the current homelessness services system and realignment of funding. Discussion was held regarding short-term homeless issues which included the Police Department' s Rio Grande Initiative Progress report, implementation of CompStat (a problem solving model of the Police Department' s implement) , crime statistics, identifying problems, and problem solving activities . #5. A PROPOSED ORDINANCE IS BEFORE THE COUNCIL THAT WOULD AMEND VARIOUS SECTION OF THE SALT LAKE CITY CODE PERTAINING TO BREWERIES, SMALL BREWERIES AND BREWPUBS (AMENDING TITLE 21A) PURSUANT TO PETITION NO. PLNPCM2015-00151. The changes would address: • the difference between small craft breweries and large industrial breweries; • the definition of brewpub; • where breweries and brewpubs may be located in the City; • inconsistencies in zoning interpretations related to breweries and brewpubs; and • consistency with state code. (Petitioner-Mayor Ralph Becker) View Attachments No discussion was held. #6. 8:02:51 PM A PROPOSED INTERLOCAL AGREEMENT REGARDING LAND EXCHANGES WITH SALT LAKE COUNTY IS CURRENTLY BEFORE THE COUNCIL. Under the proposal, the City will convey to the County: • Mick Riley Golf Course, 421 East Vine Street; • Health Department Building, 610 South 200 East; • Tenth East Senior Center, 237 South 1000 East; • Liberty Senior Center, 251 East 700 South; and • Sunday Anderson Senior Center, 868 West 900 South. Under the proposal, the County will convey to the City: • the land under Raging Waters, 1205 West 1700 South; • the first floor of the City & County Building, 451 South State; and • approximately 230 acres of unimproved watershed property in Lambs Canyon. View Attachments Allison Rowland and David Everitt briefed the Council with attachments . Ms . Rowland said properties identified in the land exchanges with Salt Lake County were intended to clean up title and ownership and to more accurately reflect the actual use of the properties . She said the County already reviewed and approved the Interlocal Agreement and any potential changes would have to be sent back to the County for ratification. David Everitt discussed the proposed properties owned by the City which no longer served their prior purpose or require ongoing maintenance . He talked about setting precedence for future land exchanges with Salt Lake County. Discussion was held regarding adjustments to the Interlocal Agreement, formal appraisal of the properties, concerns regarding the land exchange of the Sunday Anderson Senior Center in relation to the Westside Master Plan future development, proposed changes regarding the Sunday Anderson Senior Center land exchange to ensure future development of a successful business node, concerns regarding the Tenth East Senior Center parking lot in relation to potential uses and possible expansion of Victory Park, and different options to include in the proposed agreement regarding future development including a Right-of-First Refusal clause . Cindy Gust-Jenson said the Salt Lake County Council was aware that the City Council needed to consider the agreement and expected additional input. Ms . Rowland asked if the Council perceived value in simplifying ownership of the properties in the proposed land exchange . A majority of Council Members agreed. Ms . Rowland asked if the Council wished to establish a process which involved standardization of future land exchanges with Salt Lake County. A 4-2 Straw Poll was taken in favor to establish a process to standardize future land exchanges between the City and Salt Lake County. Council Members Rogers, Luke, LaMalfa, and Adams were in favor; Council Members Garrott and Mendenhall were opposed. #7 . 8:36:58 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Public Outreach for Solid Waste and Assisted Living Facilities • Succession and Protocol for Legislative Subcommittee • Scheduling Items See file M 15-5 for Announcements . #8 . 6:23:11 PM MAYOR BECKER IS RECOMMENDING JENNIFER MCGRATH BE APPOINTED TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENT PROGRAMS ADVISORY BOARD. If appointed, Jennifer McGrath will be filling a vacancy and will serve a term extending through June 4, 2018. View Attachments The Council interviewed Jennifer McGrath. Councilmember Garrott said Ms . McGrath' s name was on the Consent Agenda for formal consideration. The Work Session adjourned at 6 : 29 p.m. to convene the Formal Meeting. The Work Session reconvened in the Council Chambers, Room 315 at 8 : 01 p.m. #9. CONTINUE TO HOLD A POLICY DISCUSSION ON IMPACT FEES IN GENERAL, IN PREPARATION FOR A FORTHCOMING ADMINISTRATIVE PROPOSAL. The Council will continue to discuss this topic in the coming months. Impact fees are charged to developers based on the increased need for public services that results from population growth. View Attachments Item postponed to the next meeting. #10 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #11 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 8 : 40 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 6, 2015 . ks October 13, 2015 The City Council met in Work Session on Tuesday, October 13, 2015, at 4 : 22 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Jill Remington Love, Community and Economic Development Director; Sean Murphy, Council Public Policy Analyst; Jan Aramaki, Council Public Policy Analyst; Allison Rowland, Council Public Policy Analyst; Lisa Shaffer, Administrative Services Division Director; Curtis Preece, City Courts Administration; Sylvia Richards, Council Public Policy Analyst; Jaysen Oldroyd, Senior City Attorney; Michael Akerlow, Housing and Neighborhood Development Director; Nick Tarbet, Council Public Policy Analyst; Michael Maloy, Senior Planner; Michaela Oktay, Planning Manager; Nora Shepard, Planning Director; John Vuyk, City Budget Manager; Brian Dale, Fire Chief; Robin Hutcheson, Transportation Director; Tim Doubt, Deputy Police Chief; Shellie Dietrich, Police Administration Accountant; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Mike Reberg, Salt Lake County Animal Control Services Director and Fred Philpot, Lewis Young Robertson and Burningham, Inc. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 4 : 22 p.m. AGENDA ITEMS #1 . 4:22:15 PM OPTIONS FOR HOW TO MEET ITS DOG OFF-LEASH POLICY GOAL, WHICH WOULD CREATE NEW OFF-LEASH AREAS WHILE MINIMIZING POTENTIAL NEGATIVE IMPACTS. Council Members will discuss the current process and guidelines for designating dog off-leash areas, as well as several additional items from previous briefings. View Attachments Jan Aramaki, Allison Rowland, Rick Graham, Lisa Shaffer, and Mike Reberg briefed the Council with attachments . Ms . Rowland provided background information about the proposal including potential goals . Discussion included expanding off-leash opportunities, minimize impacts on other users, potential for pilot projects in all seven districts, enforcement issues/utilize community groups, expand role of existing and new community groups/partnerships (include education, maintenance, enforcement, facilities development, fundraising, etc. ) , establish goals/objectives/collaborative process for off-leash areas, potential to deputize community groups to issue citations, utilize Parks, Natural Lands, Urban Forestry and Trails Board (PNUT) , Council priority (take active roll to ensure progress was made) , provide opportunities for public involvement (transparency) , constraints of Resolution 52 of 2004 (legal advice needed) , solicit ideas for new dog parks, seven new pilot programs, utilize standardized designation process, public engagement/outreach, keeping up with changing demand, one current application, establish a one-year trial period, legalize defacto parks, pilot concept to explore limited hours at existing parks, allocate funding to provide research/evaluation/feedback, how to define successful projects, components for time-restricted areas, ability for Council to initiate an application, change bad behavior through education, explore options for regional participation, develop evaluation criteria, and pattern public engagement after Planning and Landmark Commissions . Further discussion was held on establishing designation criteria that could be used in some type of public process to establish new off-leash parks (incorporate PNUT Board in the process) , allow Council initiated applications, establish seven pilot projects (one per district on a rotating basis with limited hours) , allow other non- pilot projects to move forward (Fairmont Park, Rosewood Park, Rotary Glen Park) , process current Shoreline Trail application, and develop process for pilot projects . Councilmember Luke said the PNUT Board needed to be involved at the beginning of the designation process . Straw Poll: Support for seven pilot projects . All Council Members were in support except Councilmember Garrott who was opposed. Councilmember Mendenhall was absent for the straw poll . Further discussion was held on the Administration' s ability to carry out the Council' s request for seven pilot projects in addition to Fairmont Park, Rosewood Park, Rotary Glen Park and Shoreline Trail . Mr. Graham said this would require a lot of meetings/time for staff to work with the community to implement/evaluate the projects . He said projects could not be done all at once (spread out over time) . He said additional projects would be in addition to the seven existing off- leash areas and additional resources/funding would be required to manage the new projects . Mr. Graham said Council needed to be open to having PNUT come back to them with some type of organizational structure of how that would work. He said he also needed to get legal advice about what his department was obligated to follow under the resolution and what flexibility was available . Straw Poll: Support to move forward with Fairmont Park, Rosewood Park, Rotary Glen Park as traditional off-leash areas, look at an expanded Shoreline Trail as a trial (include evaluation criteria) , and look at revolving hours on a rotating basis (spread implementation out over time) . All Council Members were in favor except Councilmember Mendenhall who was absent for the straw poll . Mr. Graham requested a better definition regarding the Council expectation for enhancing off- leash services on the expanded Shoreline Trail . Straw Poll: Support to request costs from the Administration to implement the three traditional projects (Fairmont Park, Rosewood Park, Rotary Glen Park) in the current fiscal year and identify additional resources needed for the evaluation component of the other projects (include in an upcoming budget amendment this year) . All Council Members were in favor except Councilmember Mendenhall who was absent for the straw poll . Mr. Graham expressed concern about taking responsibility to pick sites for off-leash time rotation and enforcement issues . Discussion was held on providing enforcement for additional off-leash areas . Mr. Graham said the City did not have the capacity to provide enforcement (based on Council' s definition of enforcement) . Note : Councilmember Mendenhall arrived at 5 : 31 p.m. Councilmember Penfold said he wanted the Administration to come back to the Council with a recommendation for seven pilot areas including a rotation schedule for further Council input (include recommendation for specific hours at specific parks) . He said he wanted to provide traditional enforcement at Fairmont, Rosewood, and Rotary Glen Parks but preferred to utilize an educational approach for new trial areas rather than hard enforcement . He requested information about what resources would be needed to provide an education component . He said he also wanted to explore options for providing regional off-leash opportunities . Councilmember Garrott asked about the County' s ability to add enforcement capacity if Council allocated funding in a budget amendment. Mr. Reberg said an overtime line-item could be added to provide initial coverage with existing staff. He said depending on long-term needs additional staff could be hired. He said the County could also provide enforcement education, analysis and feedback on trial areas . He said partnerships with community groups were a critical component . Further discussion was held on addressing issues relating to Resolution 52 . Councilmember Garrott said the issue would have to be addressed at a future meeting. Councilmember Penfold suggested utilizing data gathered during the pilot/trial projects to help inform a future decision on the resolution. Ms . Gust-Jenson said Staff would come back to the Council with a summary for further review/decision. Councilmember Garrott asked if the City had applied for ZAP funding with the County. Mr. Graham said applications needed to be submitted by December 1, 2015 . Councilmember Garrott asked if Council Members were in support of directing the Administration to apply with the County for expanding off-leash opportunities in the new ZAP funding cycle. All Council Members were in favor. #2 . 5: 48 : 46 5:48:41PM A RESOLUTION REQUESTING THE RECERTIFICATION OF THE JUSTICE COURT OF SALT LAKE CITY. JUSTICE COURTS MUST BE RECERTIFIED AT THE END OF EACH FOUR-TERM BY THE UTAH JUDICIAL COUNCIL. View Attachments Curtis Preece, Jaysen Oldroyd, and Sylvia Richards briefed the Council with attachments . Mr. Preece reviewed the recertification process . Mr. Oldroyd said the City needed to submit appropriate documents to the "Administrative Office of the Courts" by October 30, 2015 . Councilmember Garrott said he felt there was Council support to move forward with the proposal . #3. 6: 02 :52 6:02:50 PM ON IMPACT FEES IN GENERAL, IN PREPARATION FOR A FORTHCOMING ADMINISTRATIVE PROPOSAL. The Council will continue to discuss this topic in the coming months. Impact fees are charged to developers based on the increased need for public services that results from population growth. View Attachments Sean Murphy, Mike Akerlow, Jill Love, and Fred Philpot briefed the Council with attachments . Comments included how impact fees were collected/used, economic impacts, funding options, strategic policy decisions, coordinate/incorporate impact fees with Capital Improvement Program (CIP) , eligibility guidelines/restrictions/matching requirements, minimize match requirements with specific/targeted improvements in areas of dramatic growth, develop impact fee plan, new growth should pay for itself (include all required infrastructure) , potential to shorten list of projects in order to increase match amounts (focus solely on new growth, not repair/replacement) , local versus national standards relating to service levels, unrealistic CIP projections, rising CIP maintenance issues, develop/evaluate fair impact fees, indentify target services levels, City flexibility in defining service levels (baseline needed for future planning) , consistently review/update plan, geographic growth flexibility, maintain service levels relative to demand, avoid adding or widening roads, use number of road trips as a unit of analysis, pedestrian safety service levels, calculations relating to existing service levels, and philosophy statements referenced in master plans . Councilmember Penfold said with any significant CIP funding increase the Council needed to simultaneously examine/adjust impact fee structure . Councilmember LaMalfa said the Council needed to request that the consultant report to the Council the City' s current service levels and project growth for each impact fee eligible asset class . Mr. Philpot said the Impact Fee Act required the City to identify existing and proposed service levels . Councilmember Penfold said the consultant could help by doing research on traffic issues (potential to divert growth to other transportation modes utilizing impact fees and determine available flexibility) . Mr. Philpot said they would look at that concept . Councilmember LaMalfa said he felt Council needed to have the Administration/CIP Team provide options on ways to boost impact fee match amounts . Councilmember LaMalfa requested at the next impact fee briefing the Council review the consultant' s findings/data regarding current services levels and projected growth for all applicable asset classes (receive presentation from consultant) . Note: discussion resumed after dinner break. 7:49:56 PM Straw Poll: New growth should pay for new infrastructure needs that are created by that new growth. All Council Members were in favor except Council Members Adams and Councilmember Rogers who were opposed. After discussion was held on remaining policy statements (Page 154) , Councilmember Garrott said he sensed Council Members were not comfortable with the general policy direction and introduced the next agenda item. #4 . 8 : 06:27 8:06:17PM A PROPOSAL THAT WOULD SUSPEND THE COLLECTION OF PARK, FIRE, ROADWAY, FACILITIES AND POLICE IMPACT FEES FOR 12 MONTHS WHILE THE ADMINISTRATION WORKS WITH A CONSULTANT TO DEVELOP A NEW IMPACT FEES FACILITIES PLAN. During that time, fees already collected can be spent on eligible projects. Impact fees are charged to developers based on the increased need for public services that results from population growth. View Attachments Sean Murphy, Jill Love, Katherine Lewis, and Mike Akerlow briefed the Council with attachments . Ms . Love said the Administration was requesting a suspension of impact fees while they continued to work on developing a more effective impact fee process . She said they would check back with the Council at various points in the process . Discussion included complicated issues, develop a well-defined plan for collecting and spending impact fees, new growth/development would continue during moratorium, potential legal challenges, fair/equitable process, public outreach/notification, sufficient impact fee reserve, continued collection of water/sewer fees, un-used fees returned to current property owners after six years, crime lab facility budget (potential match) , too much money in reserves to spend, and potential to roll impact fees collected under the old plan into the new plan. Straw Poll: Support to suspend impact fees for 12 months . All Council Members were in favor except Council Members Mendenhall, Garrott, and LaMalfa. Discussion was held on when the ordinance would go into effect . Ms . Gust-Jenson said ordinances normally become effective upon publication. #5. 8 :31 :27 8:31:21PM PLANNING DIRECTOR' S REPORT FOR THE PROPOSED YALECREST - HARVARD HEIGHTS LOCAL HISTORIC DISTRICT. Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic features and preventing out-of- character alterations. The proposed boundaries of the Local Historic District include homes on both sides of Harvard Avenue between 1300 East and 1500 East, excluding properties within the Normandie Circle LHD. This report from the Planning Division is one of the first steps in the process for designating a local historic district in Salt Lake City. If the Council finds the report complete, the Planning Division will continue with the local historic designation process which includes community outreach, public hearings before the Historic Landmark and Planning commissions, and an evaluation of property owners' support. Once those steps have taken place, the proposal will come back to the Council for final consideration. Petitioners, Amy and Cory Reid, Petition No. PLNHLC-2015-00032. View Attachments Nick Tarbet, Michael Maloy, Michaela Oktay, and Nora Shepard briefed the Council with attachments . Straw Poll: Support to accept the proposal . All Council Members were in favor except Councilmember Mendenhall, who was absent for the straw poll . #6. 8 :34 :28 8:34:25 PM A PROPOSED ORDINANCE IS BEFORE THE COUNCIL THAT WOULD AMEND THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. Among many other projects, this budget amendment includes funding for: View Attachments • design work on fire stations No. 3 and No. 14; • implementing Enterprise SLC, an effort to improve economic development in the city; • improving email archiving to improve the efficiency and of public records requests; • and several other items. Sylvia Richards, John Vuyk, Jill Love, Sean Murphy, Michael Akerlow, Robin Hutcheson, Tim Doubt, Shellie Dietrich, David Everitt, and Brian Dale briefed the Council with attachments . Discussion was held on the following Sections/Items : SECTION A: NEW ITEMS: • A-1 : Diversity Outreach/Explorer Program ($142, 936 - General Fund) - One Time. Discussion was held regarding continuing outreach efforts to recruit diverse applicants . • A-2 : Fire Truck Replacement and Temporary Repair ($625,000 and $40,000 - General Fund) . No objections . • A-4 : Enterprise SLC ($240,000 - General Fund) . Ms . Love said funding would be used to address "Three Point Pledge" associated with the program. Councilmember LaMalfa said he wanted to see the Administration recruit a new partner the City had not previously worked with regarding business recruitment/incentives . Councilmember Garrott said a lot of policy implications were associated with the proposal and felt additional Council discussion was needed. • A-6: Baseball Park Concession Stands Improvements - Riverside & Poplar Grove Parks ($44,000 - CIP Fund) - One-time. Councilmember Rogers said additional funding was needed to light the baseball field at Riverside Park. • A-8 : Capital Asset Due Diligence ($100,000 - CIP) - One-time. Councilmember Garrott asked why this was not part of the annual budget process . Mr. Akerlow said it could be but immediate funding was needed to perform required property studies . • A-il : Fire Stations #3 & #14 Design Fees ($913,390 - Impact Fees) - One-time. Mr. Vuyk said the amount needed to be reduced to $750, 400 . • A-15: Salt Storage Structure at DeLong - Architectural Services ($23, 684 - CIP Fund) - Onetime. No objections . • A-17 : Salt Lake County Park and Trails Bond - Jordan River Bridge Funds ($4,500,000 - CIP Fund) - One-time. No objections . • A-19: Fire Alarm Upgrades in Multiple City Buildings ($183,000 - General Fund) . No objections . • A-22 : Homeless Shelter Area Sidewalk Cleaning ($20,000 & $81,500 - General Fund) - Ongoing & One-time. Mr. Vuyk said another proposal was submitted allowing an outside vendor to provide services ($25, 000 this year and $32, 000 ongoing) . A majority of the Council was in favor of contracting with an outside vendor. SECTION D: HOUSEKEEPING • D-1 : Grants and Other Special Revenue Carryovers ($11,184,743 - One-time. No objections . • D-2 : TRAN' s 2015 - General Fund' s Interest Expense - Reduction ($105,833 - General Fund) . No objections . • D-3: Crime Lab Lease Payment ($37 ,762 - CIP Fund) - One-time. No objections . • D-4 : Recapture Remaining Bond, Class "C" CIP, General Fund and County Completed and Closed Projects (CIP Fund) . No objections . • D-5: Impact Fee Revenue (Impact Fees) - One-time. No objections . • D-6: Council Constituent Tracking System ($180,483 - General Fund) - One-time. No objections . • D-7 : Excellence in the Community - Gallivan and Redevelopment Agency (RDA) ($200,000 -General Fund) One-time. No objections . • D-8 : Transfer of Approved Budget for Vehicle Purchase (Pay Station Coin Collection) ($30,000 - Fleet) - One-time. No objections . • D-9: Reallocating Recaptured HOME Funds ($3,425 - Misc Grants) - One-time. No objections . • D-10 : Change of Scope: Lindsey Gardens Baseball Field Improvements - (CIP Fund) - Onetime. No objections . • D-12 : Change Foothill Drive Implementation ($75,000 - CIP Fund) - One-time. Ms . Hutcheson explained the proposal . She said appropriate partners had been secured and each would contribute $25, 000 . She said the City' s contribution had been made . Councilmember Luke said participation was needed from other partners in order to accomplish what needed to be done . • D-13: Golf Program Director Hiring Status (Budget Neutral - Golf Fund) - Ongoing. No objections . SECTION G: GRANT AWARDS • G-1 : State of Utah Department of Workforce Services , Temporary Assistance to Needy Families (TANF) , STEMLink Afterschool Program ($165 ,560 - Misc. Grants) - One-time . No objections . • G-2 : State of Utah Department of Workforce Services , Central City and Northwest Multicultural Teen Safe Passage Programs ($70 ,000 - Misc. Grants) - One-time. No objections . • G-3 : Utah State Office of Education, Child and Adult Care Food Program - YouthCity After School Programs ($15 ,000 - Misc. Grants) - One-time . No objections . • G-4 : Salt Lake County, Child Care Development Block Grant - YouthCity After School Program Grant at Central City and Sorenson Unity Center ($41 ,599 - Misc. Grants) - Onetime . No objections . • G-5 : State of Utah Department of Workforce Services, Child Care Development Discretionary Fund (CCDF) , Elementary Age - After School Programs ($262 ,444 - Misc. Grants) - One-time . No objections . • G-6 : Utah Department of Public Safety, Division of Emergency Management, Hazardous Materials Planning Grant ($2 ,750 - Misc. Grant) - One-time . No objections . • G-7 : Jordan River Commission, Jordan River Youth Ambassadors Canoe Fleet Project ($2 ,500 - Misc. Grant) - One-time . No objections . • G-8 : Administrative Office of the Courts , Justice Court Technology Grant, Security and Training Account ($3 ,500 - Misc. Grants) - One-time . No objections . • G-9 : State of Utah, 2013-Homeland Security Grant Program (SHSP) and Law Enforcement Terrorism Prevention Program (LETPP) ($15 ,860 - Misc Grants) - One-time . No objections . • G-10 : United States Department of Health and Human Services SAMHSA - Sober Truth on Preventing Underage Drinking ACT (STOP ACT) Grant ($48 ,258 - Misc. Grants) - One-time . No objections . • G-11 : Workforce Services , Temporary Assistance to Needy Families (TANF) , STEMLink After-school Program ($165 ,560 - Misc. Grants) - One-time . No objections . • G-12 : United States Department of the Interior, Bureau of Reclamation, Water Management and Conservation Plan Grant ($22 ,828 - Misc Grants) - One-time . No objections . • G-13 : Utah State Office for Victims of Crime, 2015 VOCA Victim Assistance Grant ($60, 975 - Misc Grants) - One-time . No objections . • G-14 : Federal Asset Forfeiture Funds ($12 , 955 - Misc Grants) - One-time . No objections . • G-15 : United States Small Business Administration, Startup in a Day Competition, Start Small Model ($50 ,000 - Misc. Grants) One- time . No objections . • G-16 : State of Utah, CCJJ (Commission on Criminal and Juvenile Justice) , Jurisdictions with Halfway Houses and Parole Violator Centers Grant ($391 , 667 - Misc. Grants) - Ongoing WITHDRAWN PER REQUEST FROM CITY COUNCIL. Discussion was held about a potential briefing. Ms . Gust-Jenson said Staff would come back to the Council with more information. • G-17 : Federal Asset Forfeiture Funds ($165 ,337 - Misc Grants) - Ongoing. No objections . SECTION I : COUNCIL ADDED ITEMS • I-1 : Maintenance of City property and Open Space property (up to $388,350+ Ongoing) a. Parks & Public Lands maintenance : $300,000, b. Weed abatement on City-owned property: $88 ,350 , c. Natural Lands maintenance : $TBD by Council, and d. Sports fields . Ms . Gust-Jenson provided background information about the item. Discussion was held on holding a policy discussion regarding alleys . • I-2 : Urban Forestry Tree Funding ($250 ,000 - General Fund) Ongoing. No objections . • I-3 : GRAMA Systems ($175,000 - General Fund) . No objections . • I-4 : Council Office Reclassifications/structure changes (-0- Council Office Budget) . No objections . • I-5 : Vote By Mail General Election Outreach Options ($12 ,000 - General Fund) . No objections . • I-6: Animal Services Interlocal Agreement - Annual Raccoon Abatement contribution $35, 632 . No objections . • I-7 : Salt Lake City' s Match Requirement for U.S. Department of Justice' s Office of Community Oriented Policing Services grant award ($1,085,354 - General Fund) . Councilmember Garrott requested background information about the proposal including potential City benefits . Chief Doubt briefed the Council . Ms . Dietrich said when Federal funding ran out in three years the ongoing liability to the City would be approximately $3 . 3 million. A majority of the Council was in favor. Further discussion was held on additional Council added items which included a property tax revenue windfall, utilizing $2 million of new revenue to finish the bridge over the railroad tracks at the Jordan River, $1 . 5 million funding gap in Sego Lilly project, and match requirement ($1 million for Jordan River bridge and $750, 000 for Sego Lilly - match from private sector) to complete projects . Councilmember Garrott said the proposal was for 50o funding from the City and find public/private match for remaining portion. He asked whether there was support for the concept in principal . All Council Members were in favor. Mr. Vuyk asked if a match was required before funds could be spent . Discussion was held on whether to require a match. The Council asked Ms . Richards to come back to the Council with options before final adoption (one with full funding and one with matching funds (show fund balance for each) . #7 . 9:24:19 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Campaign Finance • Plan Salt Lake • Scheduling Items See File M 15-5 for announcements . #8 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #9. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 9 : 28 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 13, 2015 . sc October 20, 2015 The City Council met in Work Session on Tuesday, October 20, 2015, at 2 : 10 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Absent: Luke Garrott Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Katherine Potter, Senior Advisor to the Mayor; Jill Remington Love, Community and Economic Development Director; Sean Murphy, Council Public Policy Analyst; Russell Weeks, Senior Council Public Policy Analyst; Nick Tarbet, Council Senior Public Policy Analyst; Brian Fullmer, Council Constituent Liaison; Michael Akerlow, Housing and Neighborhood Development Director; Michaela Oktay, Planning Manager; Nick Norris, Planning Manager; Maryann Pickering, Principle Planner; Nora Shepard, Planning Director; Wayne Mills, Senior Planner; David Gellner, Principle Planner; Jonathan Goates, Principle Planner; Casey Stewart, Senior Planner; John Vuyk, City Budget Manager; Robin Hutcheson, Transportation Director; and Cindi Mansell, City Recorder. Guests in Attendance: Steve Walton, Petitioner; Alene Bentley, Rocky Mountain Power; Brad Knoles, Rocky Mountain Power; Gerry Tully, CVS Petitioner Representative; Adrianne Bell, Holland and Hart LLP; Karen Wiley, Sister City Board Chair; and Jorge Arce-Larreta, Sister City Board Member. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 2 : 10 p.m. AGENDA ITEMS #1 . 2 : 10 : 47 PM A proposed ordinance that would amend various section of the Salt Lake City Code pertaining to breweries, small breweries and brewpubs (amending Title 21A) . The changes would address: the difference between small craft breweries and large industrial breweries; • the definition of brewpub; • where breweries and brewpubs may be located in the City; • inconsistencies in zoning interpretations related to breweries and brewpubs; and • consistency with State Code. Petitioner-Mayor Ralph Becker, Petition No. PLNPCM2015-00151 . View Attachments Russell Weeks, Nick Tarbet, Nick Norris, and Wayne Mills briefed the Council with attachments . Mr. Weeks explained the proposed amendment was to eliminate the definition of "microbrewery, " take a clause about wholesale revenue exclusions currently in the microbrewery definition and place it within a revised definition of "brewpub"; and create a new definition (small brewery) for businesses that manufacture less than 15, 000 barrels of beer a year. He said additional amendments would allow breweries, brewpubs, and small breweries in zoning districts where they currently either were not allowed as a land use or allowed only as conditional land uses . Mr. Mills stated this issue was being raised in response to a nationwide increase of small craft breweries . He said the current Salt Lake City Code did not distinguish between large and small scale breweries . Discussion followed regarding the gap between State and City definition causing issues, air quality regulations, which uses were allowed in which zoning districts, concern with proximity to residential and potential ability to re-evaluate location next to residential . Mr. Mills said the intent was to remove two different land use classifications and simplify the ordinance, as well as removing City regulations for food sales that could already be regulated by the Division of Alcohol and Beverage Control (DABC) . Inquiry was raised relative to the Staff policy questions, how Staff could make determination that Salt Lake City square footage was appropriate, or how the 2500 square feet was calculated. Councilmember Rogers requested that Staff evaluate and consider Council input relative to potential future changes in various zoning provisions to move forward. He said the Council would consider setting the public hearing date this evening to be held November 10, 2015. #2 . 2 : 49 : 34 PM An ordinance that would amend the City' s zoning ordinance pertaining to open space requirements in the BP - Business Park zoning district (amending Section 21A.32 . 030 .E) . The proposal would reduce the minimum open space requirement from 30 percent to 15 percent. Petitioner-FARB Airport Land, LLC, Petition No. PLNPCM2015- 00159. View Attachments Nick Tarbet, Maryann Pickering, Nick Norris, and Michaela Oktay briefed the Council with attachments . Ms . Pickering said the petition was submitted to eliminate open space requirements and Staff negotiated to reduce it to 15% for the entire BP zone with no restriction on lot size . It was felt that setbacks and additional landscape buffer next to residential districts would be adequate . Councilmember LaMalfa inquired as to the original 30o methodology and expressed concern with giving away 15% of the land. Ms . Pickering said Staff felt it was appropriate because so many sellers were having a hard time selling their properties . Discussion followed regarding lowering of prices, open space designation, including standards that would help Salt Lake City achieve its goals of environmental, sustainability, reduction of landscaping, and open space requirements . Further discussion followed regarding potential for landscape reduction guidance or suggestions . Ms . Pickering discussed design guidelines and water conservation standards . Councilmember LaMalfa inquired as to some kind of incentive program wherein applicants meet requirements for reducing energy, solar installation, LEED qualified, or circumstances that could qualify for reduction in landscaping requirements to meet policy goals . Steve Walton, Petitioner, addressed the Council and offered clarification about the proposal . He said the request was not for a change in landscaping requirements which were separate from the 30% open space . He said his group could not understand the logic behind the 30% since almost everywhere else had a 10-15% requirement . A unanimous Straw Poll was conducted that prior to scheduling a public hearing, the Council wanted the modified language to include standards to help Salt Lake City achieve its goals of environmentalism, energy efficiency, and sustainability to be paired with a reduction in landscaping or open space requirements. #3. 3 : 03 : 26 PM A proposed ordinance that would amend the zoning map pertaining to properties located at 1022 East 800 South and 1026 East 800 South to rezone said properties from R-2—Single and Two Family Residential to RMF-30—Low Density Multi-Family Residential. Under the proposal, a parking lot that serves an existing apartment building would be relocated. Although the applicant has requested that the properties be zoned RMF-30-Low Density Multi-Family Residential, consideration may be given to rezoning the properties to another zoning district with similar characteristics. Petitioner-Rocky Mountain Power, Petition No. PLNPCM2014-00907. View Attachments Nick Tarbet, Nick Norris, and David Gellner briefed the Council with attachments . Petitioners Brad Knoles and Alene Bentley addressed the Council to discuss the request . Mr. Knoles said the transaction would allow Rocky Mountain Power to occupy the entire parking lot area and in turn, Public Utilities would utilize the alleyway. Ms . Bentley said the property where cars were parked ran north/south and access would come in from 8th South. It was stated the owner of the property at 1018 East 800 South had agreed to make additional improvements along the property fronting 800 South. There was already paved access but they would widen the driveway to be utilized exclusively as parking and would no longer need rear parking access . This had been a tri- party discussion involving an agreement for property exchange with Camarlot Investments . It was stated they were currently leasing the property and would now own it . Councilmember LaMalfa inquired as to the 8th South trans-valley or 9-line corridor and whether the proposal would create additional hazards . Mr. Gellner said there was already an existing driveway and the proposal would not add anything new or remove access . Councilmember Rogers said the Council would consider setting the public hearing date this evening to be held November 10, 2015. #4 . 3 : 14 : 42 PM A proposed ordinance that would amend the zoning of properties located at 2036 and 2046 South 1300 East from RO— Residential Office to CB—Community Business and vacate a portion of a public alley on the south side of the two parcels. Under the proposal, the property would be used as a parking lot for a new pharmacy. Although the applicant has requested that the property be rezoned to CB—Community Business, consideration may be given to rezoning the properties to another zoning district with similar characteristics. Petitioner—Gerry Tully, Petition No. PLNPCM2015-00050. View Attachments Nick Tarbet and Casey Stewart briefed the Council with attachments . Mr. Tarbet said the Planning Commission recommended only the smaller parcel at 2046 South 1300 East be rezoned; and denied the other two proposals . He said the applicant requested the Council consider the full rezone of properties at 2036 and 2046 South 1300 East and vacating a portion of a public alley on the south side of the two parcels . He said there were changes made to the plan based on feedback from the community, but the applicant had not yet received input on those changes . He said the focus was on the rezoning and parcels versus the building design. Further discussion followed regarding parking requirements . Gerry Tully, CVS Petitioner Representative, introduced Adrianne Bell of Holland and Hart LLP, an attorney working with the development team. Ms . Bell discussed the level of outreach and consistency with the Sugarhouse Master Plan. She said several significant changes to the site plan had been made in response to community feedback; a second entrance to the store was added; sidewalks widened wherever possible to accommodate pedestrian traffic; and inclusion of several streetscape enhancements such as store design, windows, and glazing. She said CVS proposed 67 parking spots which had been reduced to 57 based on response from Community Council concerns . She clarified the CVS zoning proposal was more consistent than existing zoning with the Sugarhouse Master Plan. She said CVS was committed to the community, and the goal from the beginning had been to come up with the best possible solution. Councilmember Adams inquired as to response from the Land Use Committee, with Ms . Bell stating there was no formal vote but the members did express appreciation for efforts to incorporate concerns . She said parking was still a concern for the committee, but all issues brought forward had been addressed. Discussion followed regarding site layout and parking requirements, with Mr. Stewart stating the minimum was 26 stalls, enhanced bus stop, no clearance for on-street parking on that corner, and closing 90 feet of the driveway along the 2lst South frontage and consolidating that into one driveway that was in alignment with the existing alley. Inquiry was raised as to how many parking spaces the rezone of the small parcel would entail . Mr. Tully said he was not sure . He suggested the drive-thru would reduce the need for parking and hoped to make the site plan work with approximately 40 parking spaces . Councilmember Adams said she felt the key would be to know what the petitioner could do with the small parcel rezone . Mr. Stewart said Staff would provide that information to the Council . The Council discussed the master plan, whether they agreed the plan was correct and they should not consider the rezone, or if it was too solidly commercial for the master plan. Mr. Stewart said Planning was reviewing the plan for clarification; however, there were more than double the minimum parking requirement . Discussion followed regarding the struggle with vacating unviable alleys, ensuring the zoning change/use within a development agreement, and whether the assumption was the master plan was incorrect . The Council determined that prior to setting a public hearing date; they wanted to give the petitioner opportunity to respond to Planning Commission recommendations. #5. 3 : 46 : 57 PM A proposed ordinance that would amend Salt Lake City Code relating to off street parking regulations (amending Chapter 21A. 44) . Under the proposal : • one parking space would be required per unit in mixed use and multifamily developments in the following zoning districts: CB— Community Business, CN—Neighborhood Commercial, R-MU-35— Residential/Mixed Use District and R-MU-45—Residential/Mixed Use District. Currently, those zoning districts only require a half space per unit. • maximum parking allowances would be removed for the M-1—Light Manufacturing, M-2—Heavy Manufacturing and BP—Business Park zoning districts, which are generally located west of Redwood Road; • language regarding Transportation Demand Management would be clarified; and • text and formatting changes will be made to provide clarity. Related provisions of Title 21A-Zoning may also be amended as part of this petition. Petitioner Mayor Ralph Becker, Petition No. PLNPCM2015- 00430. View Attachments Nick Tarbet, Nora Shepard, Jonathan Goates, Robin Hutcheson, and Nick Norris briefed the Council with attachments . Ms . Shepard provided a holistic description/brief background relative to amendments to the City' s off-street parking requirements . She discussed the increase of the parking minimum from to 1 space per dwelling, and concerns by citizens as to negative impacts . She addressed the maximum parking potentially straining new development or negatively impacting economic activities for the business parking west of Redwood Road. Mr. Goates said the public process included primary concerns related to overflow parking from community business adjacent to single-family neighborhoods . He said additional feedback was received through interviews with a parking consultant advising the City who concluded the proposed changes were appropriate. He said Staff also corresponded with various citizens, neighborhood business groups, and developers; overall, the feedback received indicated support of the proposed changes . The Council discussed overall parking requirements without consideration to individual uses (i .e. competing uses) , how to mingle parking with landscaping, parking in these three zones being different than dealing with downtown blight, and appreciation for this type of solution for a temporary basis . Mr. Goates said many of these elements would be included with the Transit Master Plan Study to be finished up in the beginning of 2016 . Ms . Hutcheson said the study would include a comprehensive look at managing parking, and particularly residential . Councilmember LaMalfa expressed concern that parking constrained the amount of cars that could be on the road. He said adding more parking added more cars, and disagreed more parking was a good thing. He said there were a lot of businesses in the industrial area which were hungry for transit and every time parking lots were expanded, this allowed more parking and essentially incentivized non- participation in transit. He said he wanted to see those businesses served by transit and wanted to return to the original conversation about parking in residential areas and to set aside discussions for industrial areas until the Council received additional information. Councilmember Rogers expressed concern that businesses facilitating economy and jobs were all considering development in Salt Lake City, but were choosing to go to adjacent cities because of parking and other requirements . He said Salt Lake was not business- friendly and needed to move forward. A 5-1 Straw Poll was taken in support to move forward with the entire proposal and to schedule a public hearing for November 10, 2015; with Councilmember LaMalfa stating he wanted to move forward with residential only and consider industrial areas at a later time . #6. 5 : 11 : 06 PM A proposal to recognize Trujillo, Peru as a Sister City to Salt Lake City. The cities have had a Friendship City relationship since 2005. Sister Cities share a broad-based, long-term partnership to advance peace and prosperity through cultural exchanges. View Attachments Brian Fullmer, Jill Love, Karen Wiley, and Jorge Ares-Larreta, briefed the Council with attachments . Inquiry was raised relative to staff necessary to assist the Sister City function, with Ms . Love stating the intent was to be a community program run by the Sister Cities Board. Discussion followed relative to typical expenses associated with the annual $10, 000 budget. Councilmember LaMalfa expressed concern relative to the Sister Cities Board relationship and recent negative press coverage . Ms . Wiley said there were no issues relative to the organization and Board and the group intended to move forward; there were residual unresolved issues with one relationship only. She discussed the positive relationships with Community & Economic Development, the Mayor, and Trujillo and the desire to solidify this relationship further. Ms . Love said in the past, the board had a strong connection with the Chamber of Commerce and other Sister Cities . She said something to explore in the future could be independence from the Sister Cities organization, potential to organize as a non-profit, or board appointments to move forward and be appointed internally versus directive from City Administration. Councilmember Luke said the timing was right and supported the proposal . Ms . Love said she did not want a 5-year old press release to prevent Trujillo from becoming a Sister City. #7 . 5 : 33 : 30 PM A proposed resolution that would authorize the approval of an interlocal cooperation agreement between Salt Lake City Corporation and Salt Lake County for a contribution of TRCC Funds . The funds would be used to offset a portion of the salary of the Executive Director of the Utah Performing Arts Center Agency. View Attachments David Everitt and Katherine Potter briefed the Council with attachments . Ms . Potter explained one of the primary responsibilities associated with her position in the Mayor' s Office was to act as the Utah Performing Arts Center Agency Executive Director. She said the City requested a contribution from the County to offset a portion of that compensation. Discussion followed regarding the proposed interlocal agreement to memorialize the transfer of funds . #8 . 6 : 17 : 27 PM Appointment of Eva Rinaldi to the City and County Building Conservancy and Use Committee for a term extending through July 30, 2019. Councilmember Rogers said Ms . Rinaldi' s name was on the Consent Agenda for formal consideration. #9. 6 : 21 : 33 PM Appointment of Robert Pett to the City and County Building Conservancy and Use Committee for a term extending through July 30, 2019. Councilmember Rogers said Mr. Pett' s name was on the Consent Agenda for formal consideration. The Work Session meeting adjourned at 6 : 25 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held October 20, 2015 . clm November 17, 2015 The City Council met in Work Session on Tuesday, November 17, 2015, at 2 : 04 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Excused: Councilmember Charlie Luke Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Russell Weeks, Senior Council Public Policy Analyst; Lehua Weaver, Council Public Policy Analyst; Jan Aramaki, Council Policy Analyst; Sean Murphy, Council Policy Analyst; Sylvia Richards, Council Policy Analyst; Nick Tarbet, Council Policy Analyst; Nick Norris, Planning Manager; Daniel Echeverria, Principal Planner; Michael Akerlow, Housing and Neighborhood Development Director; Todd Reeder, Housing and Neighborhood Development Capital Asset Manager; Brad Stewart, Public Utilities Engineer; Michaela Oktay, Planning Manager; Nora Shepard, Planning Director; John Vuyk, City Budget Manager; Marina Scott, City Treasurer; Robin Hutcheson, Transportation Director; Lynn Pace, Senior Advisor to the Mayor; Orion Goff; Building Official; Ryan Mellor, Fire Marshall; Mary Beth Thompson, Finance Director; Becca Rolfe, Transportation Advisor; Jaysen Oldroyd, Senior City Attorney; Thomas Ward, Public Utilities Deputy Director; and Cindi Mansell, City Recorder. Guests in Attendance: Linda Hamilton, SAA Consultant Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 04 p.m. 2:05:14 PM Councilmember Rogers moved and Councilmember Mendenhall seconded to recess as the City Council and convene with the Mayor as the Board of Canvassers, which motion carried, all members voted aye . AGENDA ITEMS #1 . The Council will meet as the Board of Canvass to certify the Canvass and declare the 2015 Municipal General Election results . The Municipal General Election the Board of Canvassers, which includes the Mayor and City Council, will canvass and declare the Results of the Municipal General Election held on Tuesday, November 3, 2015. The election was held for the offices of Council Members for Council Districts 2, 4 and 6 and the Mayor. The term for each of these positions is four years. View Attachments Boardmember Rogers read the final election results into the record. Boardmember Rogers moved and Boardmember Penfold seconded to adopt Resolution 37 of 2015 , declaring the results of the November 3, 2015 Municipal Election, which motion carried, all members voted aye . Boardmember Rogers moved and Boardmember Mendenhall seconded to adjourn as the Board of Canvassers and reconvene as the City Council, which motion carried, all members voted aye . #2 . 2:10:13PM Planning Director' s Report: Yalecrest-Hillside Park Local Historic District. Local Historic Districts are designed to maintain the historic character of a neighborhood by protecting historic features and preventing out-of-character alterations. The proposed boundaries of the Local Historic District include the area between 1700 East to 1800 East between Laird Avenue (1190 South) and 1300 South. This report from the Planning Division is one of the first steps in the process for designating a local historic district in Salt Lake City. If the Council finds the report complete, the Planning Division will continue with the local historic designation process which includes community outreach, public hearings before the Historic Landmark and Planning commissions, and an evaluation of property owners' support. Once those steps have taken place, the proposal will come back to the Council for final consideration. Petitioner, William Lapsley, Petition No. PLNHLC-2015-00697. View Attachments Nora Shepard and Michaela Oktay briefed the Council with attachments . #3. 2:11:14 PM Options to address the negative fund balances for certain extensions (neighborhoods) in Special Lighting Districts LO1, L02 , and L03. Council will review a recommendation by Linda Hamilton, consultant, and information prepared by the Administration to dissolve the SAAs and convert them to a public utility surcharge fee. This information will assist the Council in its continued comprehensive policy discussion that will guide how Special Lighting Special Assessment Areas (SAA) can be improved and more transparent in the future. View Attachments Thomas Ward, Brad Stewart, Jan Aramaki, Lehua Weaver and Linda Hamilton briefed the Council with attachments . The Council discussed the quality and character of those areas with maintenance deficits . Ms . Hamilton said there were a broad variety of occurrences that have led to the current situation. She said some of the largest deficit areas have been as a result of infrastructure updates and costs not adequately being passed on to residents . Inquiry was raised regarding expertise or whether the City should create any additional lighting districts . Ms . Hamilton said the Public Utilities Staff was very competent and handling these areas via the Enterprise Fund solution would be optimal . Councilmember Penfold said he would be far more comfortable moving the existing SAA' s into an alternative long-term management strategy within an Enterprise Fund managed by Public Utilities versus the creation of additional special districts . Mr. Ward discussed the enhanced lighting fee structure and the concept of paying for the service received. Ms . Hamilton discussed a surcharge system put in place based on level of service that adequately charged residents for costs incurred. Inquiry was raised as to the number of service levels, Mr. Ward suggested the recommendation would be between 2-5 levels . Ms . Hamilton said recommendation was for Public Utilities to conduct a rate study every five years and report back the results to the City Council relative to financial soundness of the process . She added that further delay could risk incurring additional costs with no revenue coming in; and once the SAA' s are placed into the Enterprise Fund, the fund would take over responsibility for such risk. Ms . Gust- Jenson inquired whether there was a plan to repay the General Fund. Ms . Hamilton stated that was not recommended. Ms . Gust-Jenson said the public should not be left with the impression their bill could be reduced. Discussion followed regarding the need for extensive public outreach communication to each customer prior to the change in billing being made, potential for matching grant funds remaining, and the reality of potential future costs for enhanced areas . Councilmember LaMalfa expressed concern as to some districts being held hostage for the areas that had enhanced lighting. Ms . Hamilton stated that the deficits cannot be passed on to the rest of the citizens . She said the intent was only for the enhanced option charges to pay for all costs associated with enhanced lighting areas, like an Enterprise Fund unto itself. Councilmember Garrott expressed concern for the need to ensure the Enterprise Fund was not transferring money back and forth for enhanced areas . Mr. Ward said the study would define the enhanced service levels . Ms . Weaver discussed policy steps involved to resolve the extension deficit. She reviewed the suggestion to utilize a share of what the City historically had contributed to surplus balances toward the deficit balance; the current amount of $205, 000 in the FY14-15 annual budget; and a one-time additional allocation from the General Fund of $300, 000 to bring all deficit balances to zero and ready to dissolve . A unanimous Straw Poll was taken in support of not phasing out or breaking the areas/funding package into component pieces and to address it all at once and to support using a share of what the City had contributed to surplus balances towards deficit balances in the amount of $205, 000 as well as an additional allocation of $300, 000 from the General Fund as proposed. A unanimous Straw Poll was taken in support of the recommendation to reconcile the positive balances to bring accounts to zero and dissolve the SAA' s; and for funds to be used in two ways with surplus being used towards operating expenses on a month-by-month basis, and for remaining balances to provide for energy efficient upgrades to be made in those areas . Ms . Weaver referenced the rate study. She inquired if the Council had a preference for an in-house rate study within the Consolidated Fee Schedule, or to hire an outside consultant for $40, 000 to conduct a rate study work to include public engagement and a rate structure proposal . Mr. Ward said the consultant would ask Staff for data. Councilmember Penfold said he felt comfortable providing Staff the internal or manual ability to conduct the study so they would be able to continue the process down the road and not have to return for consulting funds each time. Councilmember LaMalfa said he would suggest the opposite, or something to fall back on such as a consultant. He said he felt there was a lost trust in the lighting program, a need to point to an objective third party and to have a system in place that was not subject to the whims of political pressure. Councilmember Garrott said the City Council approved the fee schedule. Discussion followed regarding a consultant for this phase and working into a plan for 5- year rates . Ms . Hamilton said such was the intended advantage of the Enterprise Fund. A unanimous Straw Poll was taken in support of the rate structure study to having Staff primarily develop the rates followed by the consultant conducting the transition study verification and public outreach. Discussion followed regarding how to apply this process into programming for participation in enhanced or private lighting. Ms . Hamilton said those two components still require a process and that would be a question for the consultant. Ms. Weaver said she could return with suggested Council intent language. A unanimous Straw Poll was conducted in support of the firewall concept to address the special three SAA' s and the larger Enterprise Lighting Fund. Ms . Weaver said there would be monthly costs that will continue to accrue as ongoing expenses and that would result in additional General Fund contributions; there would be no revenue coming in until the surcharge was implemented. She addressed the estimated amount of the operation and maintenance contract and options for the transition phase . She said the choice was either to allocate additional General Fund money to pay for monthly costs or to go through the traditional SAA assessment process to bill the properties with the negative balance . She said Option 2 would trigger the Board of Equalization process which would require Staff time and delay the transition to the surcharge account; those intervening months would cost as much as those SAA bills would yield to the City. A unanimous Straw Poll was conducted in support of utilizing the General Fund for the additional expense of approximately $39, 000 monthly beginning July 1, 2016 until the surcharge could be implemented. Ms . Weaver clarified the engagement process through the rate study would include public hearings, open houses, and opportunities for engagement . She said a tentative public hearing had been scheduled for this evening; however, given the Straw Polls conducted the Council may consider postponing this until more information was available . Clarification was offered that going forward there would be ability to mail specific notice directly to SAA property owners . Ms . Gust-Jenson suggested because this was a long term and consuming issue the Council may want a legislative document (resolution or ordinance) to close it out with a formal action of record. The Council felt that would be appropriate . 2:59:40 PM At this time, consideration was given for the Council to adjourn briefly at the end of the Work Session meeting to attend Mayor-Elect Biskupski 's Celebration Party at The Pride Center. A unanimous Straw Poll was conducted to break at 5:55 p.m. and return at 6:45 p.m. to convene in formal session. 3:04:01 PM Councilmember Mendenhall moved and Councilmember Rogers seconded to recess as the City Council and convene as the Board of Directors of the Local Building Authority, which motion carried, all members voted aye . Director Mendenhall moved and Director Penfold seconded to adjourn as the Board of Directors of the Local Building Authority and reconvene as the City Council, which motion carried, all directors voted aye . Note : See File M 15-10 for Local Building Authority minutes . #7 . 3:28:36 PM Housing Trust Fund Loan: 444 South 900 East. Council would consider a proposed resolution to authorize a loan from Salt Lake City's Housing Trust Fund to the Housing Authority of Salt Lake for expenses related to the construction of the 9th East Lofts located at 444 South 900 East. The loan $750, 000 loan would be issued at 2% interest annum for 30 years. The housing development would consist of 68 units-54 of which would be set aside as affordable housing. View Attachments Todd Reeder, Mike Akerlow, and Sean Murphy briefed the Council with attachments . Discussion followed regarding the budget process of the Housing Authority, project quality, and timeline . Ms . Gust-Jenson said this was a long-standing issue and there was the need to figure out a way to work with the Housing Authority to have these items worked out in advance so that the Council has time for consideration and was not down to a time crunch for the entire project . She said the Council could take a Straw Poll indicating the request for applications and approvals in advance to groundbreaking or project implementation. The Council concurred they would like to see a system for project consideration and funding in place prior to groundbreaking. Mr. Akerlow said Staff would better coordinate with the Redevelopment Agency and City Council for the entire financing scenario. Councilmember LaMalfa expressed concern that this was a first- class project that rivals the high-income commercial projects that are being built downtown. Mr. Akerlow said it had been proven that higher-end products lead to a greater job of preservation of the units including a variety of issues associated with Building Code, life safety, facade, etc. Councilmember LaMalfa said the granite countertops, rooftop decks, patios, etc. would all be available to a tiny handful of people who would win a lottery to get the nicest housing in the City at a low price . #8 . 3:46:16 PM Housing Trust Fund Loan: 616 Lofts. Council would consider a proposed resolution to authorize a loan from Salt Lake City's Housing Trust Fund to Wasatch Residential Group, LLC. The loan would be used to develop a 274-unit; multi-family apartment project located on the southwest corner of 600 South and State Street. The seven-story project would be comprised entirely of affordable housing- -a City priority--and construction is scheduled to begin in February 2016. View Attachments Todd Reeder, Mike Akerlow, and Sean Murphy briefed the Council with attachments . Discussion followed regarding design guidelines . #9. 3:53:23 PM Proposed Rezone of the Indiana Avenue Neighborhood Node. Council would consider a proposed ordinance amending the zoning map pertaining to properties located at 1380 West Indiana Avenue, 1410 West Indiana Avenue, 1416 West Indiana Avenue, 1420 West Indiana Avenue, 1424 West Indiana Avenue, and 1430 West Indiana Avenue to rezone said properties from CN - Neighborhood Commercial to R-MU-35 - Residential/Mixed Use. These zoning amendments are part of the Westside Master Plan implementation process; a priority of the Council 's this year. These amendments are designed to better foster neighborhood business zones on the Westside, a need identified in the planning process. Although the properties are proposed to be rezoned to R-MU-35 - Residential/Mixed Use, consideration may be given to rezoning the properties to another zoning district with similar characteristics. Petitioner - Mayor Ralph Becker, Petition No. PLNPCM2014-00381 . View Attachments Nick Norris, Daniel Echeverria, and Nick Tarbet briefed the Council from attachments . Mr. Tarbet said the public hearing was continued to this evening and the Council could close the public hearing and either consider action this evening or defer to a later date . Councilmember LaMalfa encouraged the Council to proceed with the rezone but to maintain the corner as an integral part of the business node . #10 . 4:18:06 PM Pedestrian and Bicycle Master Plan Amendments . Council would consider a proposed ordinance that would amend the Bicycle and Pedestrian Master Plan. The plan is an update to the 2004 plan, and includes recommendations for pedestrian and bicycle infrastructure, education, encouragement and enforcement. Also included is guidance for promoting safer interactions between pedestrians, cyclists and motorists. View Attachments Russell Weeks, Becca Rolfe, and Robin Hutcheson briefed the Council with attachments . Ms . Rolfe said the plan had been reviewed and recommended by the Planning Commission, Transportation Advisory Board, and Bicycle Advisory Committee . Councilmember LaMalfa inquired as to UDOT partnership or participation, whether it would be appropriate to include streets like 4th South, 3rd West, State Street, 7th East, etc. in the plan. Ms . Hutcheson explained that arterials in City ownership are different conversations; some of them have facilities, some have success, and some are recommended for further study (5th South, 6th South, 3rd West) . The Council discussed potential to add areas for City priority or future study. Ms . Hutcheson stated she understood the nature of the question and may be able to address them in further study and discussion. Further requests included color on maps, some idea as to type of facility, whether bridges are addressed adequately such as those that are freeway entrances for pedestrians and bikers, limited number of crossings, additional language for bridges and intersections, and consideration of the remaining couple of blocks along 400 south that were not completed. Councilmember Rogers discussed the four different kinds of bikers identified, ridership based on speed, lowering speed limits, moving violation penalties and fines be included as an intention for financing improvements, and potential future Council considerations . Discussion followed regarding the recommendation of two key changes in the northwest quadrant along the Great Salt Lake Marina route and 7200 West. A unanimous Straw Poll was conducted in favor of beefing up language regarding the Council position for better facilities, bike and pedestrian amenities on State roads and arterials including bridges and overpasses, stronger language on speed recognizing increases in fatalities and serving as a barrier to pedestrian and cyclists on the road, and the intent to continue to address it through complete streets and neighborhood byways . Ms . Hutcheson said committing moving violations relative to specific safety was included in the plan. Ms . Gust-Jenson said Staff could follow up with the City Attorney to determine whether or not there was obligation to the Consolidated Fee Schedule. Councilmember Mendenhall suggested expansion of the idea, was it possible to weigh speeding infractions as to what a regular expectation of speeding violations and a disproportionately high amount of speeding that could be taken into consideration for capital investments for those design elements or could factor in consideration as to where in the City to invest in design elements to address bike safety. Mr. Weeks suggested a two-part Straw Poll as to can or should the City Council allocate funds from speeding violations to safety improvements or to analyze where speeding might occur based on established regular expectations of speed and how to possibly tie that to the Capital Improvement Program. The Council conducted a unanimous Straw Poll in favor of Staff investigating Utah Law and Municipal Code on the ability to earmark funds going into a General Fund and possibly criteria to include in the Capital Investment Program. #11 . 5:18:54 PM Residential Apartment Inspections. Council would consider a proposed ordinance that would amend the Salt Lake City Code relating to the inspection of rental dwelling units (amending Chapter 5. 14) . Currently, the City is able to inspect residential units at three year intervals so long as the inspections are scheduled. Under the proposal: View Attachments • single family and duplex rentals will be inspected when there is cause or complaint and will self-certify that they meeting City standards; • buildings with three or more rental units will be inspected no more than every four years, unless required more often due to cause or complaint; • new construction will not be required to have inspections in the first four years and change of ownership or management will not trigger inspections, with the exception of inspections due to cause or complaint; • and other changes. Lehua Weaver, Jaysen Oldroyd, Orion Goff, Mary Beth Thompson, Ryan Mellor, and Lynn Pace briefed the Council with attachments . Mr. Pace explained whatever the Council determined, it was important to move forward and make a decision. He said Staff could then circle back to those owners who have been refusing inspections to begin to ensure those units are safe . Mr. Mellor said the concern about the safety of SLC citizens was very real and the ability to inspect those apartments was a big deal . He expressed support of doing what the Council would like and making it happen in the safest way possible. Mr. Goff added that under the circumstances, he would always be opposed to fewer inspections . He said being in limbo was not a good place to be and he would like to move forward. Mr. Pace stated the agreement with the Apartment Owner' s Association as to scheduling was to provide 30 days advance notice to allow them notification for their tenants . He said a cause or complaint situation allowed for immediate inspections . He noted the self-inspection checklist for all one and two-unit rentals . Mr. Pace said larger units were the basis for scheduled inspections; and if cause or complaint, the inspector would review anything under the Housing Code. Discussion followed regarding recourse against landlords that violate the ordinance or potential to fabricate self-certification. Mr. Oldroyd explained the City' s Business License Code provides for potential Good Landlord revocation. Mr. Pace suggested language that allows the City the ability to revoke the business license and remove a landlord from the program and pursue all other civil and criminal remedies . Ms . Thompson said the issue with business license revocation was that people become homeless; she suggested a tiered structure with any violation. Councilmember Mendenhall suggested moving ahead as proposed and stated the approach of civil penalties was fabulous . Mr. Oldroyd said the new section does provide for notice of violation process and position of civil penalties . The Council conducted a unanimous Straw Poll in favor of moving forward and adding wording without holding up the process for the intent of focus on life safety. Councilmember LaMalfa said he would be voting against the proposal . He said public safety wins and he would not accept the compromise . Further discussion followed regarding different inspections applying different criteria. #12 . 5:43:38 PM Plan Salt Lake Citywide Master Plan. Council would consider a proposed ordinance that would adopt the Plan Salt Lake general plan. Plan Salt Lake is a citywide master plan designed to create high-level policies and vision that will guide the City and its respective neighborhoods for the next 20 years. The Council has received regular updates as the plan has progressed. Petitioner Mayor Ralph Becker, Petition No. PLNPCM2011-00682. View Attachments Nora Shepard, Nick Norris, and Sean Murphy briefed the Council from attachments . Mr. Murphy said the public hearing was scheduled for this evening and would be continued to December 1, 2015 . #13. Board Appointment: Housing Authority Board of Salt Lake City. Appointment of Cindy Gust-Jenson to the Housing Authority Board of Salt Lake City for a term extending through November 1, 2020. She will be replacing Michael Clara . Item rescheduled. #14 . Board Appointment: Community Development & Capital Improvement Programs Advisory Board. Appointment of Julie Bjornstad to the Community Development and Capital Improvement Programs Advisory Board for a term extending through June 30, 2021 . Item rescheduled. #15 . 7:11:46 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Scheduling Items • Early Advertising See File M 15-5 for Announcements . #16. 3:13:12PM REPORT OF THE CHAIR AND VICE CHAIR. Sean Murphy and Jill Love briefed the Council regarding the Council' s intent for the next Housing Briefing scheduled for December 1, 2015 . Mr. Murphy said the plan included discussion on the consultant' s verbal report; consider changes to Citywide Housing Policy which were included in the last Staff report; and eight questions posed by Administration regarding policy direction surrounding housing they had identified months ago as being critical to the direction Council would like to see moving forward (particularly around affordable housing) . Councilmember LaMalfa said he would like to see the addition of mixed-income housing focus . Councilmember Rogers said this was too large of a policy discussion to try and complete within the number of meetings remaining for the year, at the end of one City Administration, and with newly elected officials coming in. Councilmember Garrott suggested the need for Council priority relative to the Homeless Relocation Commission report; report from the Hand Consultant on Inclusionary Zoning; or try a general Housing Policy discussion. Ms . Love said Staff would love the opportunity to present the Homeless Report Site Configuration to the Council in December and receive input and guidance relative to the next steps . A 3-3 Straw Poll was conducted and failed to move forward with Housing Policy consideration with Council Members Garrott, Mendenhall, and LaMalfa voting in favor and Council Members Penfold, Rogers, and Adams voting against . A 1-5 Straw Poll was conducted and failed in support of considering the HAND Consultant Report including inclusionary zoning, with Councilmember LaMalfa voting in favor and all remaining Council Members present opposed. A 5-1 Straw Poll was conducted in favor of consideration of the Homeless Relocation Commission Report with all Council Members present voting in favor except Councilmember LaMalfa, who was opposed. A unanimous Straw Poll was conducted in favor of finalizing the Affordable Housing concept and how to go about identifying tools that match those goals (first policy and then tools) . #17 . CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE FOR ANY ALLOWED PURPOSE. Item not held. The Work Session meeting adjourned at 5 : 50 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held November 17, 2015 . clm December 1, 2015 The City Council met in Work Session on Tuesday, December 1, 2015, at 2 : 06 p.m. in Room 326, Committee Room, City County Building, 451 South State Street. In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Sean Murphy, Council Public Policy Analyst; Lehua Weaver, Council Senior Public Policy Analyst; Russell Weeks, Council Senior Public Policy Analyst; Sylvia Richards, Council Public Policy Analyst; Nick Tarbet, Council Public Policy Analyst; Michaela Oktay, Planning Manager; Nora Shepard, Planning Director; John Vuyk, City Budget Manager; Robin Hutcheson, Transportation Director; Katia Pace, Principal Planner; J. P. Goates, Principal Planner; Anthony Riederer, Principal Planner; Katherine Potter, Mayor' s Senior Advisor; Gina Chamness, Budget Director; Dan Weist, Council Communication Director; Boyd Ferguson, Senior City Attorney; Nichol Bourdeaux, Mayor' s Deputy Chief of Staff; Cindi Mansell, City Recorder; and Scott Crandall, Deputy City Recorder. Guests in Attendance: Neil Lindberg, City Council Legal Counsel, Holly Yocom, Salt Lake County Community Services Associate Director; and Martha Barton, Cultural Core Budget Committee Board Member. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 2 : 06 p.m. Note : Some items were taken out of order. AGENDA ITEMS #1 . 3:07:57 PM A STATUS UPDATE AND END OF YEAR REPORT ON THE COUNCIL' S SIX PRIORITY PROJECTS AND 10 ACTIVE PROJECTS. View Attachments As a reminder, the following Council 2015 priorities are: Economic Development; Urban Forestry; recreation bond; Impact Fees; Capital Improvement Program; and Westside Master Plan & implementation model . The 10 Active Projects included: Sexual Assault audit of Justice System; Prison; Police use of lethal force - training, funding, update, status; Dog-Off Leash; Housing; Homelessness; Disposition of property; Campaign Finance; Accessory Dwelling Units (ADUs) ; and Parking - big inventory of changes. Lehua Weaver briefed the Council with attachments . She reviewed upcoming projects (no specific direction was requested from Council) . Councilmember Garrott asked when Staff would be prepared to update Council . Ms . Weaver said written information would be available in January 2016 (detailed review at Council Retreat) . Councilmember Adams said she had specific questions she would submit to Staff. #2 . 3:13:54PM A PROPOSED ORDINANCE ENACTING PROVISIONS RELATED TO THE TRANSITION OF NEWLY-ELECTED OFFICIALS INTO OFFICE FOLLOWING A MUNICIPAL ELECTION. The proposed ordinance would formally establish the process and policies for Council Members-Elect and Mayor-Elect during the time between the election and the oath of office. It would also formalize current steps the City takes to provide necessary information to the newly-elected officials, set a standard for future election years and consider funding to pay newly-elected officials during the transition period. View Attachments Neil Lindberg and Nick Tarbet briefed the Council with attachments . Comments include impact on at-will employees (benefits, severance, etc) , respect at-will employees during transition process, effective date of ordinance, large number of employees could be impacted, appointed employees allowed to receive greater benefits than merit employees, flawed compensation system, utilize Compensation Advisory Committee (CAC) , potential to use public money for transitions, campaign law restrictions, conflict of interest issues, rules/reporting related to open campaign committees, gap between election day and oath of office, potential to amend existing ordinance, clarify definition of campaign cycle, and create a Transition Committee (potential to transfer funds from campaign committee to transition committee) . Section B: Straw Polls • Salary for Mayor-elect during transition. Council Members Mendenhall, Penfold, Garrott, Luke, and LaMalfa were in support . Council Members Adams and Rogers were opposed. • Salary for Councilmember-elect during transition. Council Members Mendenhall, Penfold, Garrott, and LaMalfa were in support. Council Members Luke, Adams, and Rogers were opposed. • Pay salaries to elected officials at 100% . Council Members Adams, Mendenhall, Penfold, Rogers, and Luke were opposed. Council Members Garrott and LaMalfa were in support . • Pay salary at 50% for Mayor-elect and Councilmember-elect. Council Members Adams, Mendenhall, Penfold, Garrott, Luke and LaMalfa were in support. Councilmember Rogers was opposed. • Salaries to begin the day after the Canvass was acted on. Council Members Mendenhall, Penfold, Garrott, Luke, and LaMalfa were in support . Council Members Adams and Rogers were opposed. • Salary for Mayor-elect Chief of Staff (one position) . All Council Members were in support except Councilmember Rogers who abstained. • Salary for Mayor-elect Staff Assistant (one position) . Council Members Adams, Mendenhall, Garrott, Luke, and LaMalfa were in support . Councilmember Penfold was opposed. Councilmember Rogers abstained. • Salary level of 100% for Mayor-elect Chief of Staff. All Council Members were opposed except Councilmember LaMalfa who was in support . • Salary level of 50o for Mayor-elect Chief of Staff. All Council Members were in support except Councilmember Rogers who abstained. • Salary level of 100o for Mayor-elect Staff Assistant . Council Members Adams, Mendenhall, Penfold, Rogers, and Luke were opposed. Council Members Garrott and LaMalfa were in support . • Salary level of 50o for Mayor-elect Staff Assistant . All Council Members were in support except Councilmember Rogers who abstained. Discussion was held on not funding Council staff assistants for Councilmember-elects based on past practice . Ms . Gust-Jenson said she would come back to the Council if additional help was needed. C. Transition expenses : i) Mayor-Elect (1) Office space in City Hall or another City-owned temporary office location within a reasonable distance from City Hall (basic space is currently provided based upon tradition) (2) Expenses for computer & telephone equipment for Mayor and one or more staff members for use during transition. (3) Expenses to set up the official office of the Mayor elect, once they take office (computers, telephones for staff and any reconfiguration necessary) ii) Council Members-Elect costs associated in providing: (1) Mobile device to access meeting/agenda materials (i . e. iPad) , telephone. (Currently provided during transition and funded by Council Office budget. ) D. Funding for positions that are interim in nature and would return a City employee back to a position previously filled by that employee, should any such circumstance exist. E. Funding for portrait of outgoing Mayor. F. Funding for the benefits of employees who are not retained by a new administration. G. Confirmation of Mayor's Office budget as of January 1 to determine whether pro-rata portion of the budget remains to cover the operations for the months of January through June; identify and consider funding for any unusual expenses. Councilmember Garrott said he wanted to conduct one vote on all items listed above and asked if Council Members had anything they wanted to remove/add. Discussion was held on adding Item H: Additional funding to fully cover costs associated with the transition including (but not limited to) induction and out-going ceremony. Discussion was held on changing language in C-i-2 to state "one staff member", "not one or more" . Straw Poll: • Support for all items listed under C. Transition expenses with the clarification of C-i-2 and the addition of Item H. All Council Members were in support . Councilmember Penfold said it would be helpful to have CAC help Council identify how/where the City filled gaps with appointed positions in order to provide competitive benefits . Councilmember Luke said a stipulation needed to be added that if an elected official chose to accept public transition funding they would not be allowed to supplement that with private donations (potential for other options) . Discussion was held on the following: 2) Information For Newly Elected Officials : After the election the City Administration and the Council will provide information that is public to the Mayor-Elect and Council Members-Elect regarding: A. Appointed positions. B. Budget for the appointed positions and associated details including salary grade/rate of pay, and name and contact information for the incumbent. C. Complete City Budget. D. Other items can be added based upon suggestions from Council Members/Administration/individuals coming in to office. Discussion was held to clarify the words "after the election" meant "after the canvass was adopted" . Straw Poll: • Support for all items listed under 2) Information for newly elected officials with the clarification changing "after the election" to "after the canvass was adopted" . All Council Members were in support . Discussion was held on issues relating to Item 3) Facilitating Information Sharing with newly Elected Officials: Straw Poll: • Support (in concept) for the creation of a transition officer. Council Members Adams, Mendenhall, Garrott, Luke, and LaMalfa were in support. Councilmember Rogers abstained. Councilmember Penfold was absent for the straw poll . Discussion was held on Item 1) Funding considerations. Council wanted to include this in the budget process as a potential option. Straw Poll: • Support (in principal) for an automatic trigger for consideration in each election year for transition expenses during the budget process . Council Members Adams, Mendenhall, Rogers, Garrott, Luke, and LaMalfa were in support. Councilmember Penfold was absent for the straw poll . Discussion was held on Councilmember Luke' s concern about accepting donations/funding during the time between when a person was elected and officially took office . Mr. Lindberg said he felt it would be more appropriate to include that issue with the campaign finance ordinance discussion. Councilmember Luke said he supported that direction. Discussion was held on a potential implementation date for the transition ordinance . Straw Poll: • Support for the ordinance to go into effect this year (pay retroactive to the day following the adoption of the canvass) . Council Members Mendenhall, Penfold, Garrott, Luke, and LaMalfa were in support . Councilmember Adams was opposed. Councilmember Rogers abstained. Mr. Tarbet said Staff would incorporate straw polls into the ordinance and prepare motions for consideration on December 8, 2015 . #3. 4:46:33 PM A PROPOSED ORDINANCE THAT WOULD AMEND THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. View Attachments Budget amendments happen several times each year to reflect adjustments to the City' s budgets, including proposed project additions and modifications . Among many other projects, this budget amendment includes funding for: • design work on fire stations No. 3 and No. 14; • implementing Enterprise SLC, an effort to improve economic development in the city; • improving email archiving to improve the efficiency and of public records requests; • and several other items . Lehua Weaver, Sylvia Richards, Margaret Plane, and John Vuyk briefed the Council with attachments . Ms . Weaver said she failed to include one item on the Staff report relating to Councilmember LaMalfa' s request from a November briefing to investigate whether impact fees could be used for the 9-Line Park from the Parks Department account. She said Staff was still compiling information for the Council and would include a placeholder in the budget amendment. Discussion was held on the following items : 1. Transition related: • Incoming Mayor and staff - depending on the Council 's briefing regarding a Transition ordinance, some funding may be added to this budget amendment. • ii . Staffing document and budget amendment to increase the number of authorized positions (FTEs) in the Attorney's office to address employment agreement. • iii . (An additional item is included below in BI as an item remaining open. ) Ms . Weaver said Staff would work together to prepare a spreadsheet of estimated costs for the budget and transition ordinances . 2 . Street Lighting SAA - $296, 793 based on the Council's November 17th briefing, funding would be transferred to the SAA accounts to reconcile negative balances. This will enable the process for dissolving the SAAs and transferring them to a surcharge account at the utility. Additional steps will be needed, including the funding for operating costs, but those will come later as documents and rate structures are prepared. Ms . Weaver said an additional $40, 000 would be added to help fund the rate study. She said the motion would state that the Council was authorizing the Administration to move forward with reconciling both positive and negative SAA accounts and issuing work orders to perform energy efficiency upgrades where possible. Councilmember Garrott asked if Council Members supported the proposal . No objections were raised. 3. Upcoming Items - Ms . Weaver said this section was added to ensure Council was aware of the current fund balance status . Discussion was held on Section B - Items remaining open (reasons to keep this budget amendment open until January) • Transition related expenses for possible leave and separation payouts - still to be determined. • 2. Projects or financial needs that may require quick Council action: o Fire Station #2 - The Administration has received payments for the repairs to Fire Station No. 2 due to the fire. The Council must approve the use of these funds prior to construction moving forward. Straw Poll: All Council Members were in support of acting on Fire Station #2 in this budget amendment. o ii . Dispatch Funding - Council staff has estimated that Dispatch may need funding to get the City back to having ninety percent of the calls answered in 10 seconds or less. Ms . Weaver said funding amounts were not available and recommended leaving the item open pending a proposal from the Administration. o iii . Governmental Immunity - The City's Governmental Immunity Fund will need over $1 million (including an amount for a pending case that could be discussed in Closed Session) . Ms . Gust-Jenson said Staff recommended including Governmental Immunity in this budget amendment to ensure the program did not end the year in a deficit . Straw Poll: Support to address the issue in this budget amendment. All Council Members were in support except Councilmember LaMalfa, who was opposed. Discussion was held on Section C - Items ready to move forward. Ms . Weaver said this included all items in the original budget transmittal (including Council changes) and items straw polled by Council . She said Staff would prepare motions for Council consideration/approval . Discussion was held on Legislative Intent Statements : • I-1 b. Weed Abatement on City-owned Property ($88,350) The Council expresses the intent to add ongoing funding to the FY 2016-17 annual budget for weed abatement on City-owned property. In response to the 2015 recreation bond discussion public feedback frequently requested weed abatement of City-owned property including rights-of-way, alleyways, and other small distinct parcels. This would also include challenging maintenance areas on rights-of-way adjacent to Foothill Boulevard and Redwood Road. Ongoing funding would allow more frequent proactive maintenance rather than in response to public complaints. The Council requests the Administration include funding for this item in the FY 2016-17 annual budget. • I-2 Urban Forestry Tree Funding ($250,000) The Council expresses the intent to add ongoing funding to the FY 2016-17 annual budget for expenses and maintenance related to the City's urban forest. A diverse range of economic, environmental, quality of life and other benefits are improved by a healthy urban forest. Funding will be used for tree pruning and new tree plantings throughout the City. Additional pruning will improve health and longevity of trees as well as decrease the chance of branch failure. New tree plantings will help sustain the City's urban forest by replacing at least as many trees as the City removes. The Council requests the Administration include funding for this item in the FY 2016-17 annual budget. Ms . Weaver said motions would be prepared for December 8, 2015 . #4 . 5:06:32 PM A PROPOSED ORDINANCE THAT WOULD AMEND DEFINITIONS FOR ASSISTED LIVING AND OTHER SIMILAR FACILITIES AND THE CITY' S LAND USE TABLES TO ALLOW ASSISTED LIVING FACILITIES IN MORE ZONING DISTRICTS. These changes will align City zoning definitions with state law and will remove duplicate information. The amendment will also address a temporary land use regulation, adopted on June 16, 2015, pertaining to facilities that provide end of life care and respite care. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. Petitioner - Mayor Ralph Becker, Petition No. PLNPCM2014-00388 and Salt Lake City Council - Temporary Land Use Regulations; Salt Lake City Ordinance No. 26 of 2015. View Attachments Nick Tarbet, Neil Lindberg, Michaela Oktay, Katia Pace, and Nora Shepard briefed the Council with attachments . Comments included potential for legislative intents statements, review interpretation process, determine level of Administrative flexibility, align City Code with State/Federal requirements, cap number of facilities at 25 in Institutional Zones, determine proximity to other similar facilities, potential impact on "religious" related providers, principal versus accessory/ancillary uses, permitted or conditional uses, and definition and other issues relating to "convents" . Straw Polls: • Support for the following items as outlined in the transmittal : 1) Group Home definition, 2) "Residential Support definition", 3) "Assisted Living definitions", 4) "eliminate duplicative/outdated definitions" and 5) "added definitions" . All Council Members were in favor. • Support for Eleemosynary definition as outlined in the handout. All Council Members were in favor, except Councilmember Adams who was opposed. • Support to amend definition of "convent" to clarify it was exclusively for residential use. Council Members Adams, Mendenhall, Penfold, Garrott, and LaMalfa were opposed. Council Members Rogers and Luke were in favor. • Support to amend "Family and Nursing Care Facility" definitions to maintain consistency with proposed code changes . All Council Members were in favor. • Support to consider maximum occupancy cap for housing uses, including Eleemosynary (anyone providing housing for individuals) in the Institutional Zone (cap of 25 and spacing requirement of no closer than 800-feet) . Council Members Luke, Garrott, Adams, and Rogers were opposed. Council Members Mendenhall, Penfold, and LaMalfa were in favor. Further discussion was held on determining an appropriate cap for the number of facilities that would be allowed in the Institutional Zone. Ms . Shepard said she wanted the Council to give the Administration legislative direction to analyze the Institutional Zone for compatibility with adjacent residential uses along with a variety of other issues and through that process Planning could develop some criteria for Council consideration. Discussion was held on Item 2 - develop a definition/land use classification for the Inn Between model. Initiate legislative action asking the Administration to process a petition that would create a definition/land use category for service providers like the Inn Between. The issue would receive a full vetting through the public process, including planning commission review. The legislative action could include the following: • Create a definition that would be appropriate for the Inn Between model • Consider which zones are appropriate for this facility • Consider including small and large facilities to the appropriate zones • Consider modifying max occupancy cap in Institutional zone if appropriate • spacing requirements (added) • Straw Poll: Support for legislative intent as outlined in Item 2 . All Council Members were in favor. Discussion was held on Item 3 - Review of Assisted Living Facility Compatibility. During the Work Session briefing some questions were raised about the compatibility of assisted living facilities in the Institutional zone . Based on those questions, staff is recommending that the Council initiate a legislative action. The legislative action could include the following: • Request a review of compatibility concerns of assisted living facilities in the Institutional zone, adjacent to residential neighborhoods . • Evaluate and consider potential design standards that would address compatibility concerns • Consider the zoning and density standards of surrounding neighborhood (Evaluate how to consider potential impacts on surrounding community) • Consider whether conditional use standards specific to this type of use may enhance the compatibility with surrounding neighborhoods . Straw Poll: Support for legislative intent as outlined in Item 3 . All Council Members were in favor. Discussion was held on the following: In the first briefing, Council Staff raised the possibility of the Council considering a legislative action that would initiate a review of the City's administrative review process. It has been argued that the administrative interpretation process could be perceived as a delegation of legislative zoning authority that the Council may wish to retain. (The information from the first briefing is provided directly below for reference. ) Does the Council wish to further consider this proposal ? • While working on the code amendments for assisted living and other related facilities, a question arose about whether authority for administrative interpretations should be amended or removed from City code (Chapter 21A. 12, Salt Lake City Code) . At times, this process has been perceived as having inadequate standards that have allowed incompatible land uses to be established in some zones. The intent is to prohibit administrative interpretations from allowing uses not identified as permitted or conditional in the City's land use tables. Instead, a text amendment would be required in order for a use to be allowed in a particular zone. Deciding what land uses are allowed in the City's zones is a policy decision for the Council . Restricting administrative interpretations will avoid allowing land uses not expressly identified in the zoning ordinance and will ensure policy making authority is maintained by the Council . If the Council is supportive of this legislative action, staff will prepare the legislative action and motion sheet to be considered for adoption during the next Council meeting. Straw Poll: Councilmember Garrott said the straw poll was expressing the Council' s interest in tightening the standards for administrative review and proposals that went in that direction. All Council Members were in favor. #5 . 6:05:51 PM AN ORDINANCE THAT WOULD AMEND CHAPTER 21A. 44, SALT LAKE CITY CODE, RELATING TO OFF STREET PARKING REGULATIONS PURSUANT TO PETITION NO. PLNPCM2015-00430 . Under the proposal : View Attachments • one parking space would be required per unit in mixed use and multifamily developments in the following zoning districts: Community Business (CB) , Neighborhood Commercial (CN) , Residential/Mixed Use District (R-MU-35) and Residential/Mixed Use District (R-MU-45) . Currently, those zoning districts only require a half space per unit. • maximum parking allowances would be removed for the Light Manufacturing (M-1) , Heavy Manufacturing (M-2) , and Business Park (BP) zoning districts, which are generally located west of Redwood Road; • language regarding Transportation Demand Management would be clarified; and • text and formatting changes will be made to provide clarity. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker) Nick Tarbet, J.P. Goates, and Nora Shepard briefed the Council with attachments . Comments included considering one stall per bedroom instead of one stall per unit, lift maximums on City' s westside, improve economic development environment, and impact of Transit Master Plan and future development/urban environment . Straw Poll on following bullet points: • One parking space would be required per unit in mixed use and multifamily developments in the following zoning districts : Community Business (CB) , Neighborhood Commercial (CN) , Residential/Mixed Use District (RMU-35) and Residential/Mixed Use District (R-MU-45) . • Maximum parking allowances would be removed for the Manufacturing and Business Park zoning districts . • Language regarding Transportation Demand Management maximum parking would be clarified. • Text and formatting changes will be made to provide clarity. All Council Members were in favor. Mr. Tarbet said Staff would prepare motions for December 8, 2015 . #6. A PROPOSAL REGARDING POTENTIAL CHANGES TO LOCAL CAMPAIGN FINANCE REQUIREMENTS. Presentation of research on historical campaign contribution amounts in Salt Lake City. View Attachments Item pulled. #7 . A PROPOSED ORDINANCE IS BEFORE THE COUNCIL THAT WOULD ADOPT THE PLAN SALT LAKE GENERAL PLAN PURSUANT TO PETITION NO. PLNPCM2011- 00682 . Plan Salt Lake is a citywide master plan designed to create high-level policies and vision that will guide the City and its respective neighborhoods for the next 20 years. The Council has received regular updates as the plan has progressed. (Petitioner - Mayor Ralph Becker) View Attachments Item pulled. #8 . 6:13:09 PM A REQUEST BY THE SALT LAKE CITY COUNCIL FOR MODIFICATIONS TO THE SMALL NEIGHBORHOOD BUSINESS (SNB) ZONING DISTRICT TO ALLOW SINGLE-PRACTITIONER MEDICAL, DENTAL, AND HEALTH OFFICES AS A PERMITTED USE IN THE SNB ZONING DISTRICT PURSUANT TO PETITION NO. PLNPCM2015-00644 . The amendment would affect Sections 21A. 33 and 21A. 62 of the Salt Lake City Zoning Ordinance. Related sections of Title 21A may also be amended as part of this proposal . The proposal will modify the table of uses permitted in the SNB district as well as create a new definition for that use. The changes would apply citywide. (Petitioner - Salt Lake City Council) View Attachments Nick Tarbet, Anthony Riederer, and Nora Shepard briefed the Council with attachments . Mr. Riederer said an additional recommendation was to change the definition from "single practitioner per suite" to "single practitioner on a single parcel" . Straw Poll: Support to advance the proposal as recommended by the Administration. All Council Members were in favor. Mr. Tarbet said a public hearing was scheduled for December 8, 2015 . #9. THE HOMELESS SITE EVALUATION COMMISSION WAS FORMED BY THE ADMINISTRATION IN JANUARY 2015 TO REVIEW AND EVALUATE THE CURRENT SITE AND CONFIGURATION OF THE CITY' S HOMELESS SERVICES. The Administration provides periodic updates to the Council about the progress of the Commission. View Attachments Item pulled. #10 . COUNCIL POLICY FOR TRAVEL FEES, LEGISLATIVE SUBCOMMITTEE, TICKETED EVENTS, AND NEWSLETTERS. View Attachments Item pulled. #11 . 6:14:34 PM A PROPOSED RESOLUTION APPROVING THE ISSUANCE OF A REQUEST FOR PROPOSALS (RFP) FOR THE CULTURAL CORE MASTER PLAN. The RFP would award a contract to develop and implement a downtown Cultural Core master plan that includes programs to enliven the area and attract locals and visitors, place-making to strengthen the identity of the area, and promotional initiatives to build the brand and communicate information to locals and visitors. View Attachments Katherine Potter, Holly Yocom, and Martha Barton briefed the Council with attachments . Comments included potential role of funding bodies in the master plan process, six-month process to prepare master plan, funding not to be used for capital investments, how to accommodate other arts/cultures facilities located outside funding boundaries, expenditure area larger than collection area, and address diversity needs Citywide . Ms . Potter said the final master plan would be presented to City and County Councils for approval and an annual budget allocation would be made based on master plan findings . Councilmember Penfold expressed concerns about art functions which were part of the City but might not be captured in the proposal . He said accommodations needed to be made for those broader arts components . Councilmember LaMalfa said he wanted to be assured that arts promotion in downtown would include people of diverse backgrounds . Councilmember Garrott asked if Ms . Potter needed the Council to approve a funding appropriation. Ms . Potter said a resolution was prepared to address funding. Councilmember Garrott said the Council could determine whether a budget amendment was needed. #12 . 6:27:49PM INTERVIEW JULIE BJORNSTAD PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE COMMUNITY DEVELOPMENT AND CAPITAL IMPROVEMENT PROGRAMS ADVISORY BOARD FOR A TERM EXTENDING THROUGH JUNE 4, 2018 . View Attachments Councilmember Garrott said Ms . Bjornstad' s name was on the Consent Agenda for formal consideration. #13. A PROPOSAL THAT WOULD AMEND THE CITY' S SOLID WASTE AND RECYCLABLE ITEMS REGULATIONS. The proposed changes include requiring businesses and multi-family complexes to establish recycling programs, and updating the fine schedule for noncompliance with refuse, recycling and green waste collection laws. View Attachments Item pulled. #14 . REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #15. 2:07:21PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Timeline for scheduling board appointments; • Scheduling Items View Announcements See File M 15-5 for announcements . #16. 2:27:21 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE TO DISCUSS ATTORNEY-CLIENT MATTERS THAT ARE PRIVILEGED, UTAH CODE §78B-1-137 AND 52-4-205 (A) DISCUSSION OF CHARACTER, PROFESSIONAL COMPETENCE, OR PHYSICAL OR MENTAL HEALTH OF AN INDIVIDUAL. (CLOSED SESSION HELD IN ROOM 326) Councilmember Mendenhall moved and Councilmember LaMalfa seconded to enter into Closed Session to discuss Attorney-Client matters that are privileged, Utah Code §78B-1-137 , and 52-4-205 (a) discussion of character, professional competence, or physical or mental health of an individual, Utah Open and Public Meetings Law. A roll call vote was taken. Council Members Mendenhall, Penfold, LaMalfa, Rogers, Adams, Luke, and Garrott voted aye . See File M 15-2 for Sworn Statement . In Attendance: Council Members Rogers, LaMalfa, Garrott, Mendenhall, Luke, Adams, and Penfold. Others in Attendance: Cindy Gust-Jenson, Margaret Plane, Sean Murphy, Boyd Ferguson, Gina Chamness, Neil Lindberg, Nick Tarbet, Nichol Bourdeaux , Russell Weeks, Lehua Weaver, Dan Weist, and Scott Crandall . The Closed Session adjourned at 3 : 02 p.m. The Work Session meeting adjourned at 6 : 30 p.m. This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held December 1, 2015 . sc December 8, 2015 The City Council met in Work Session on Tuesday, December 8, 2015, at 3 : 52 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Luke Garrott, James Rogers, Erin Mendenhall, Charlie Luke, Kyle LaMalfa, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; David Everitt, Mayor' s Chief of Staff; Margaret Plane, City Attorney; Boyd Ferguson, Senior City Attorney; Sean Murphy, Council Public Policy Analyst; Lehua Weaver, Council Senior Public Policy Analyst; Neil Lindberg, Council Office Legal Counsel; Sylvia Richards, Council Public Policy Analyst; Nick Tarbet, Council Public Policy Analyst; John Vuyk, City Budget Manager; and Kory Solorio, Assistant City Recorder. Councilmember Garrott presided at and conducted the meeting. The meeting was called to order at 3 : 52 p.m. AGENDA ITEMS #1 . 3:54:25 PM UPDATE FROM ADMINISTRATION ON SALT LAKE CITY' S COMPLETE STREETS ORDINANCE, WHICH REQUIRES CONSIDERATION OF PEDESTRIAN AND BICYCLE ACCOMMODATION WHEN STREETS ARE RESURFACED OR RECONSTRUCTED. The review includes a summary of complete streets considerations and installations for 2014 and 2015. View Attachments Councilmember Garrott acknowledged the Complete Streets written briefing from the Transportation Division. He said feedback would be received as generated by Council Members . #2 . 3:54:43 PM PROPOSAL REGARDING AN ORDINANCE AMENDING SECTIONS 2 . 46. 010 AND 2 . 46. 050 OF THE SALT LAKE CITY CODE, RELATING TO DEFINITIONS, CONTRIBUTIONS TO CANDIDATES, AND LIMITATIONS. View Attachments Sean Murphy, Margaret Plane, and Boyd Ferguson briefed the Council with attachments . Discussion was held regarding limiting contributions from individuals to Council and Mayoral candidates; eliminating the ability for any corporate entities to contribute to Mayoral or Council candidates; defining the differences between Political Action Committees (PACs) , Super Political Action Committees (Super PACs) , and Hybrid Political Action Committees (Hybrid PACs) ; prohibiting contributions from vendors engaged in business with the City; and campaign war chests . A 5-2 Straw Poll was taken and failed to limit personal campaign contributions to Council candidates to $500 . Council Members Rogers, Penfold, Mendenhall, Adams, and Luke were opposed; Council Members LaMalfa and Garrott were in favor. A 6-1 Straw Poll was taken in support of limiting personal campaign contributions to Council candidates to $750 . All Council Members were in favor except Councilmember Rogers, who was opposed. A 5-2 Straw Poll was taken and failed to limit personal campaign contributions to Mayoral candidates to $1, 000 . Council Members Rogers, Penfold, Mendenhall, Adams, and Luke were opposed; Council Members LaMalfa and Garrott were in favor. A 4-3 Straw Poll was taken and failed to match federal election guidelines of personal campaign contribution limitations, which is currently $2, 700 per election for individual contribution to a candidate committee . Council Members Mendenhall, Luke, Rogers and Garrott were opposed; Council Members LaMalfa, Penfold and Adams were in favor. A 6-1 Straw Poll was taken in support of limiting personal campaign contributions to Mayoral candidates to $3, 500 . All Council Members were in favor except Councilmember Mendenhall, who was opposed. A 6-1 Straw Poll was taken and failed to ban all corporate campaign contributions to Mayoral or Council candidates . All Council Members were opposed except Councilmember LaMalfa, who was in favor. Unanimous Straw Polls were taken in support of legislative intents for: • Banning campaign contributions from vendors engaged in business with the City. • Hold future discussion to focus on the ability to require increased disclosure requirements for PACs, Super PACs, and Hybrid PACs . • Hold future discussion of a potential war chest ban. Councilmember Adams said she wanted to discuss a legislative intent in terms of addressing the transition problem and where it comes into campaign finance reform. She asked if there was a way to figure out how to address it appropriately, consider how transition happens, and the best way to manage it. Councilmember Luke agreed with Councilmember Adams . He suggested a straw poll be taken for future consideration by Council . Councilmember Penfold said spending campaign contributions for transition could be a component of the war chest conversation. He said another part identified in the transition ordinance was criteria that required a different level of reporting once a candidate had been officially canvassed. Councilmember Penfold clarified the need to be clear about the transitional period and whether or not war chest could be used for it, whether or not transitional zoning may prohibit it, or if there was adequate protection in the current transitional ordinance that identified transparency. A unanimous Straw Poll was taken in support to review spending of campaign contributions for transition. Ms . Plane said regarding the straw poll, she believed it was dealt with in Sections 2 . 44 and 2 . 46 in the proposed transition ordinance . #3. 4:49:27 PM PROPOSED ORDINANCE AMENDING THE FINAL BUDGET OF SALT LAKE CITY, INCLUDING THE EMPLOYMENT STAFFING DOCUMENT FOR FISCAL YEAR 2015-2016. Budget amendments happen several times each year to reflect adjustments to the City's budgets, including proposed project additions and modifications. Among many other projects, this budget amendment includes funding for: View Attachments • Design work on fire stations No. 3 and No. 14; • Implementing Enterprise SLC, an effort to improve economic development in the city; • Improving email archiving to improve the efficiency and of public records requests; and • Several other items. Lehua Weaver, Sylvia Richards, and John Vuyk briefed the Council with attachments . Discussion was held regarding transition related expenses, impact fees allocated toward development of a park, staffing document adjustment and budget increase, transfer of funds to the Governmental Immunity fund, and leaving the budget open to preserve Council flexibility. #4 . 5:08:35 PM COUNCIL POLICY ITEMS. Policy for travel fees, Legislative Subcommittee, ticketed events, and newsletters. View Attachments Cindy Gust-Jenson briefed the Council with attachments . Discussion was held regarding Council Member travel policy updates and comparison with the Administrative travel policy. A unanimous Straw Poll was taken in support of adopting the Administrative travel policy. Discussion was held regarding succession and protocol for the Legislative Policy Committee . The Council agreed when there was an opportunity to represent the entire City Council on a legislative matter the City Council Chair would delegate authority to speak for the Council . Further, if the Chair was unavailable, the Vice Chair would delegate the authority. Discussion was held regarding Council Member expenses when attending ticketed events . A unanimous Straw Poll was taken in support of changing the cost of ticketed events that Council Members attend to a $150 limit . Council Members agreed to continue discussion of purchasing tables to functions in January. Discussion was held regarding Council' s previous intention to have its newsletter policy follow the United States House of Representatives' Regulations on the Use of the Congressional Frank which limits the uses of personal pronouns in newsletters as well as timing of mailings . A unanimous Straw Poll was taken in support of bringing the Council newsletter policy in line with the current Congressional policy. #5. 5:32:35 PM PROPOSED AMENDMENTS TO DEFINITIONS FOR ASSISTED LIVING AND OTHER SIMILAR FACILITIES AND TO THE CITY' S LAND USE TABLES TO ALLOW ASSISTED LIVING FACILITIES IN MORE ZONING DISTRICTS PURSUANT TO PETITION NO. PLNPCM2014-00388 . These changes will align City zoning definitions with state law and will remove duplicate information. The amendment will also address a temporary land use regulation, adopted on June 16, 2015, pertaining to facilities that provide end of life care and respite care. Related provisions of Title 21A, Zoning, may also be amended as part of this petition. (Petitioner - Mayor Ralph Becker and Salt Lake City Council - Temporary Land Use Regulations; Salt Lake City Ordinance No. 26 of 2015. ) View Attachments Nick Tarbet and Neil Lindberg briefed the Council with attachments . Discussion was held regarding options to modify the maximum occupancy cap on eleemosynary and other housing uses in the Institutional Zone, 800 foot distance requirement from other facilities, and amending the convent definition. A 6-1 Straw Poll was taken and failed to adopt an ordinance based on straw polls : Move ahead as outlined in straw polls, subject to further administrative interpretation, with flexibility for the new services to allow them to expand. Recognize that other uses (not specifically allowed and possibly perceived to be precluded) may also have more flexibility to move forward. All Council Members were opposed except Councilmember Garrott, who was in favor. A 6-1 Straw poll was taken in support of adopting an ordinance to set a cap on eleemosynary (With a proposed maximum occupancy cap of 25) and other housing uses in the Institutional Zone : Continue the ordinance concepts set out by the temporary zoning regulations until the City has an opportunity to conduct a process that considers the policy implications of this new type of housing and go through a thorough public process, including public hearings before the Planning Commission and City Council . All Council Members were in favor except Councilmember Garrott, who was opposed. A 5-2 Straw Poll was taken in support of restricting the definition of convent to strictly residential use . Council Members Adams, Penfold, Mendenhall, Luke, and Rogers were in favor; Council Members LaMalfa and Garrott were opposed. A 6-1 Straw Poll was taken in support of an 800-foot distance requirement from eleemosynary group homes and residential support dwellings . All Council Members were in favor except Councilmember Garrott, who was opposed. #6. 4:46:09 PM PROPOSED ORDINANCE ENACTING PROVISIONS RELATED TO THE TRANSITION OF NEWLY-ELECTED OFFICIALS INTO OFFICE FOLLOWING A MUNICIPAL ELECTION. The proposed ordinance would formally establish the process and policies for Council Members-Elect and Mayor-Elect during the time between the election and the oath of office. It would also formalize current steps the City takes to provide necessary information to the newly-elected officials, set a standard for future election years and consider funding to pay newly-elected officials during the transition period. View Attachments Item not held. #7 . RESOLUTION THAT ALLOWS THE CITY TO ENTER INTO A LOAN AGREEMENT WITH COWBOY PARTNERS. The Housing Trust Fund loan would be in the amount of $1,200, 000 to Cowboy Partners at 1% interest per annum for 40 years. Cowboy Partners will use the loan funds for construction of the Liberty BLVD apartments located at 750 East 400 South. View Attachments Item not held. #8 . RESOLUTION THAT ALLOWS THE CITY TO ENTER INTO A LOAN AGREEMENT WITH THE WESTERN REGION NONPROFIT HOUSING CORPORATION. The Housing Trust Fund loan would be in the amount of $750, 000 to Western Region Nonprofit Housing Corporation at 1% interest per annum for 30 years. Western Region Nonprofit Housing Corporation will use the loan funds for acquisition of Village Apartments located at 250 North 200 West. View Attachments Item not held. #9. 5:49:50 PM APPOINTMENT OF MAURINE BACHMAN TO THE PLANNING COMMISSION FOR A TERM EXTENDING THROUGH JULY 1, 2019. View Attachments The Council interviewed Maurine Bachman. Councilmember Garrott said Ms . Bachman' s name was on the Consent Agenda for formal consideration. #10 . 5:51:36PM APPOINTMENT OF LARISSA TROUT TO THE ART DESIGN BOARD FOR A TERM EXTENDING THROUGH MARCH 1, 2018 . View Attachments The Council interviewed Larissa Trout. Councilmember Garrott said Ms . Trout' s name was on the Consent Agenda for formal consideration. #11 . 5:52:57PM APPOINTMENT OF DAVID PARROTT TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1, 2018 . View Attachments The Council interviewed David Parrott. Councilmember Garrott said Mr. Parrott' s name was on the Consent Agenda for formal consideration. #12 . APPOINTMENT OF NORA PINCUS TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1, 2018 . View Attachments The Council interviewed Nora Pincus . Councilmember Garrott said Ms . Pincus' name was on the Consent Agenda for formal consideration. #13. APPOINTMENT OF JOSALYN BATES TO THE BICYCLE ADVISORY COMMITTEE FOR A TERM EXTENDING THROUGH SEPTEMBER 1, 2018 . View Attachments The Council interviewed Josalyn Bates . Councilmember Garrott said Ms . Bates' name was on the Consent Agenda for formal consideration. #14 . 5:56:39 PM APPOINTMENT OF SOFIA GORDER TO THE CULTURAL CORE COMMITTEE FOR A TERM EXTENDING THROUGH JANUARY 1, 2017 . View Attachments The Council interviewed Sofia Gorder. Councilmember Garrott said Ms . Gorder' s name was on the Consent Agenda for formal consideration. #15. 5:58:39 PM APPOINTMENT OF CARMEN NICHOL TO THE CIVIL SERVICE COMMISSION FOR A TERM EXTENDING THROUGH JUNE 30, 2021 . View Attachments The Council interviewed Carmen Nichol . Councilmember Garrott said Ms . Nichol' s name was on the Consent Agenda for formal consideration. #16. 6:00:24 PM APPOINTMENT OF CINDY GUST-JENSON TO THE HOUSING AUTHORITY BOARD OF SALT LAKE CITY FOR A TERM EXTENDING THROUGH NOVEMBER 1, 2020 . View Attachments The Council interviewed Cindy Gust-Jenson. Councilmember Garrott said Ms . Gust-Jenson' s name was on the Consent Agenda for formal consideration. #17 .