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01/19/2016 - Work Session - Minutes (2) MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 The City Council met in an Annual Retreat/Workshop on Tuesday, January 19, 2016, at 10 : 15 a.m. at the Utah Opera Production Studios Learning Room, 336 North 400 West, Salt Lake City. In Attendance: Council Members James Rogers, Stan Penfold, Lisa Adams, Andrew Johnston, Derek Kitchen, Charlie Luke, and Erin Mendenhall . Also In Attendance: Cindy Gust-Jenson, Council Executive Director; David Litvack, Mayor' s Deputy Chief of Staff; Jennifer Bruno, Council Deputy Director; Russell Weeks, Council Senior Policy Analyst; Jan Aramaki, Council Community Facilitator; Sean Murphy, Council Policy Analyst; Dan Weist, Council Communication Director; Allison Rowland, Council Policy Analyst; Lehua Weaver, Council Associate Deputy Director; Amber McClellan, Council Constituent Liaison; Nick Tarbet, Council Senior Public Policy Analyst; Becky Dangerfield, Council Staff Assistant; Libby Stockstill, Council Constituent Liaison; Brian Fullmer, Council Constituent Liaison; Ben Luedtke, Council Constituent Liaison; Kira Luke, Council Staff Assistant; Priscilla Tuuao, Council Staff Assistant; Lindsey Mayer, Council Staff Assistant; Holly Mullen, Council Communications Deputy Director; Margaret Plane, City Attorney; Gina Chamness, Finance Director; Nichol Bourdeaux, Finance Legislative Analyst; Jeff Bedard, Police Officer; and Cindi Mansell, City Recorder. Others Present: Neil Lindberg, Council Legal Advisor; and Brian Wilkinson, Outside Consultant. The meeting was called to order at 10 : 15 a.m. View Agendas 1 . 10:15:32AM Welcome & Introductions. Councilmember Rogers welcomed those present and outlined the Council Retreat/Workshop agenda details . 2 . 10:17:40AM Selecting Projects . Councilmember Rogers outlined Council Member Groupings to discuss/identify individual priority projects for the upcoming year. He said the purpose was to exchange information within the groups about projects of interest and identify up to three projects per Council Member. The Council then broke into the individual groups as outlined and conducted discussions . 10:59:13AM The Council gathered back into the full group and project presentation sharing took place . The results were as follows : 14 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 Councilmember Johnston: • Homelessness (means to effect housing and single women/men' s shelters as a primary outcome) ; and • Complete implementation of AGILE project software for Council staff to assist in accelerating other projects . Councilmember Mendenhall : • Affordable housing elements (homeless; Accessory Dwelling Units; Transit Oriented Development; zoning and impact fees; preservation of existing affordable housing; demolition ordinance) ; and • Piloting Critical Communities Project (view handout) . Councilmember Adams : • Streets/curb/gutter (concept of how to develop sustainable and long-term additional funding for needs beyond Capital Improvements Plan) ; and • Housing (deliberate strategy to switch from homelessness to housing; including project affordability; how it relates to homeless; variety of available tools) . Councilmember Penfold: • Affordable housing (new tools; consider risk population and not just existing homeless population; collaborate with the State and County; single and multi-family homes; consideration of geography and demographics) ; • Homelessness/fit into the affordable housing link; and • Economic development or strategic opportunities to bring business into the community (aggressive recruitment/leverage Google fiber/selling factors) . Councilmember Kitchen: • Affordable housing (zoning/homeless considerations) ; and • Economic development/small business development (consideration should be given to incubator kitchen concepts or other small business loans via just big business) . Councilmember Rogers : • Homelessness; • Economic development (node development; continuing to develop small/walk able neighborhoods; building on Enterprise SLC; streamlining the building permit process and application) ; and • Banning the use of plastic bags and following this up within 14 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 the business recycling ordinance. Councilmember Luke : • Streets, sidewalks, gutters (ways to improve and extend the life of neighborhood infrastructure such as permeable concrete) ; • Big picture economic development; and • Maintaining focus on protecting mountain and other water with emphasis on secondary water ways . 11:31:52AM Round "1" of Voting & Narrowing Down. Each Council Member then selected their top five projects (with vote totals) and the top six projects identified were: • Affordable housing (7) • Economic development (7) • Homelessness (6) • Streets, sidewalks, gutters (5) • Plastic bag ban (5) • Critical communities (3) • Agile Software Implementation (2) • Water (1) The Agile Software implementation and water items were eliminated from further discussion at this time . 12:08:43 PM Ms . Weaver reviewed the priority projects and vote numbers . Discussion followed regarding beginning a new sheet for each project, tracking what it would be, tools, stakeholders, and definition of what success could look like to assist in the detailed scoping at the February 2, 2016 Work Session meeting. 12:10:07PM Ms . Bruno discussed affordable housing and homelessness and a potential combination to address both; in terms of assisting Staff to scope out and deliver which projects were in which categories . Councilmember Penfold suggested some items would be multi- year and not just annual issues or goals . 12:15:22 PM Councilmember Penfold addressed affordable housing, relying on the State and County, ways to incentivize developers, and creating housing opportunities . Council consensus was to agree to remove the focus on homelessness at this time. Councilmember Penfold suggested dissecting the homeless population at a level never done before; he said much related to finding immediate housing for distinct populations such as families, women, working men, or youth. He said 14 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 the reality was they show up at the shelter because they lose their housing and there was not a mechanism to allow them to enter affordable housing prior to becoming homeless . He suggested taking those same targeted populations and seeing what housing services are provided for those City populations . Discussion followed regarding what the City could do to ensure that an affordability component was in future housing stock development and the umbrella to move forward with homelessness . It was felt that other entities may identify what the demographics look like, but it was up to Salt Lake City to move in the direction to ensure housing stock was available and be able to address emergency shelters . 12:19:07PM Councilmember Adams suggested the concept of opening up Salt Lake City owned buildings to get people off the streets and inquired about policy in this regard. Discussion followed regarding potential legal ramifications involving lack of water, restroom facilities, heating, fire suppression, etc. Councilmember Adams said she would like an appropriate response as to methodology in this regard. Councilmember Penfold said he felt solutions such as storage for personal belongings or exploring those types of options as temporary solutions to focus long-term energy and resources were missing. Ms . Gust-Jenson said the Council had not yet received the Homeless Task Force Report which may identify items that could be Council remedied with ordinance change, funding, grant approvals, etc. 12:26:31 PM Councilmember Penfold suggested consideration of legislative funding and having the State mandate allocation. He said he felt this issue would involve a serious amount of zoning work. Councilmember Johnston said zoning and services could mitigate the immediate social impacts; however, the Council could be working on other tangibles now. Councilmember Kitchen agreed and said items such as camping ordinance, closing the Rio Grande Street, or ideas to immediately mitigate the issue would be positive. Councilmember Luke said if Salt Lake City focused on zoning and broke up shelters into several mini-shelters, other cities would need the same focus . He said he liked the County' s attempt for disbursement but preferred to narrow the scope for what the current shelter did. Councilmember Penfold said he preferred the idea of taking less-challenging populations first that did not have require zoning modification to construct affordable housing in neighborhoods (just funding) . He said he felt wrap-around services were key and the City or County alone did not have resources . 12:40:36 PM A unanimous Straw Poll was conducted to narrow down the priority to Affordable Housing and combine it with the subset of Homelessness. 14 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 12:43:04PM Councilmember Penfold addressed the concept of economic development, alignment with the City' s strategic goals, identifying current situations and where there might be gaps . He inquired if there were areas that had already been established and how the City wanted to attract similar business . Councilmember Rogers said that without an Economic Development Master Plan it would be like throwing things against a wall . Councilmember Luke said perhaps this document would not be entitled "Economic Development Master Plan" but would be more of a "strategic" type of document that could be binding with the ability for change. 12:44:53PM Ms . Gust-Jenson questioned the concept of "binding", with Councilmember Rogers' s suggesting use of current Master Plans . Discussion followed regarding manufacturing zones, branding, consistency, flexibility, yet not having to change to cater to every scenario. The Council discussed specific recommendations and groups and determined the need for vision and to see a big piece of branding campaign and dialogue with new Administration as well . 12:50:15 PM The suggestion was offered to consider resources for every available partnership that could possibly happen (public/private model SLC specific to work with educational/economic entities and advocate and recruit for SLC) . Discussion followed regarding identification of gaps within current code, policy, branding assistance, business node component, pooling of community resources, micro-loans or other sorts of business funding options . Councilmember Mendenhall said she wanted to preserve small business local opportunities in nodes to encourage popularity and trending to be located with the same small feeling in those character areas . Councilmember Luke discussed nodes that had fallen apart; he suggested revitalization of areas that were stuck or to have the City own the building and offer leasing. 1:16:10PM The Council reviewed the priority of streets and how to fund projects . Mr. Lindburg discussed a concept used in a number of jurisdictions throughout the country. He explained it involved a transportation utility fee (not a tax) that provided a dedicated amount of money that could go to streets . He said every parcel of property in the City would be given a land use code; based on the number of trips generated from a particular number of properties each were given a classification and rate. He said Provo City adopted and were generating a fairly large amount of money for this relatively modest fee. He said they conducted public outreach prior to adoption and utilized this straightforward and transparent dedicated revenue source (maintenance-based fee versus capital improvement) that was 14 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 billed along with their utility billing. The Council discussed this type of program which already had a model, process, and success . 1:34:30 PM Councilmember Mendenhall discussed the Critical Communities Project in that the City was aware of indicators that created negative downtown in quality of life for a neighborhood and need to determine how to monitor. She discussed the ComStat Crime Database and said crime was one of the indicators and there was need to holistically measure indicators that create pressure on a community; these could even be defined by stakeholders . She said both former Community & Economic Development Director Love and Housing and Neighborhood Development Manager Mike Akerlow had expressed interest in this position. Inquiry was raised as to why not through Redevelopment Area, with Councilmember Mendenhall stating she would hate to have to wait for a community to address these types of indicators or other taxing entities to have to approve this type of special area and would prefer to be more reactive or dynamic than an RDA area would allow. Councilmember Kitchen said he would like to see the City do more relative to data compilation, measurement, and determining responses . He said each critical community may have differing sets of data and he would love to support this innovative pilot project. Councilmember Mendenhall explained this would not be new data and not inventing the wheel, but appointing a position to create a holistic vision of how the data exists and may be helpful . Councilmember Penfold said if this information was already created and gathered, were there benchmarks of existing levels at this point or how would the Council develop priorities from when they start monitoring. Officer Bedard explained how the Police Department collected and categorized data to identify those biggest areas for that period of time and authenticate resources accordingly. He said he did not believe rent available or housing vouchers were being tracked or measured the same, but they were collecting that data. Ms . Gust-Jenson suggested contacting the University of Utah to use as a tool for data gathering. Additional discussion followed regarding a realistic conversation relative to quality of life, needing to bring all entities to the table, not necessarily being geared toward addressing hot spots versus quality of life, and the request to convene stakeholders or division heads within the Police Department. Discussion followed regarding who decided what was a critical community and did the Council have a say. Councilmember Johnston suggested a method to be able to show a 14 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL ANNUAL RETREAT/WORKSHOP TUESDAY, JANUARY 19, 2016 reaction to a need. Councilmember Rogers addressed the concept of banning plastic bags . He said work in this regard had already been conducted, and the concept could possibly be utilized as filler and did not need to be labeled as priority for this year. 2:00:00 PM Round "2" of Voting. The projects determined as the 2016 Council' s Priority Projects were : • Affordable Housing/Homelessness (6) • Streets (6) • Economic Development (5) • Critical Communities (4) 2:07:29 PM Ms . Weaver said Staff would return with a follow-up briefing; including either detailed work plans or a balancing list of questions for Council direction or implementation options . She said there was also the need to conduct a briefing relative to 2015 Carryover and other projects . The meeting adjourned at 2 : 24 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as additional discussion may have been held; please refer to the audio for the entire content . This document along with the digital recording constitute the official minutes of the City Council Retreat Workshop meeting held January 19, 2016 . clm 14 - 7