05/17/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING
TUESDAY, MAY 17, 2016
The City Council met in Work Session on Tuesday, May 17, 2016, at 2 : 06
p.m. in Room 326, Committee Room, City County Building, 451 South State
Street .
In Attendance: Council Members Andrew Johnston, Erin Mendenhall, Charlie
Luke, Derek Kitchen, Stan Penfold, and Lisa Adams .
Absent: Councilmember James Rogers .
Staff in Attendance: Jennifer Bruno, Council Deputy Director; Patrick
Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of
Staff; Margaret Plane, City Attorney; Allison Rowland, Council Policy
Analyst; Ben Luedtke, Council Policy Analyst; Nick Tarbet, Council Policy
Analyst; Lehua Weaver, Council Associate Deputy Director; Nick Norris,
Planning Manager; Russell Weeks, Council Policy Analyst; Lisa Shaffer,
Interim Public Services Director; Matt Kammeyer, Golf Division Business
Manager; Bryce Lindeman, Public Services Financial Analyst; Drew Gordon,
Information Management Business Services Manager; Kym Edman, Information
Management Financial and Administrative Services Manager; Mike Reberg,
Community and Economic Development Director; Brent Beck, Community and
Economic Development Finance and Administrative Services Director; Sylvia
Richards, Council Policy Analyst; Mary DeLaMare-Schaefer, Community and
Economic Development Deputy Director; Orionn Goff, Building Official;
Mike Brown, Police Chief, Tim Doubt, Deputy Police Chief, Shellie
Dietrich, Police Financial Manager; Scott Freitag, 911 Bureau Director;
John Vuyk, City Budget Manager; Gina Chamness, Finance Director; Tamra
Turpin, Risk Manager; Tracey Tran, Principal Planner; and Kory Solorio,
Assistant City Recorder.
Councilmember Penfold presided at and conducted the meeting.
The meeting was called to order at 2 : 06 p.m.
AGENDA ITEMS
Note: Items 1-8 are related to the Proposed Fiscal Year 2016-17
Annual Budget. Briefings include budget proposals for departments,
separate funds, and other related items.
#1 . BRIEFING ON THE PROPOSED COMPENSATION BUDGET, WHICH ACCOUNTS
FOR PERSONNEL AND PAYROLL COSTS. View Attachments
No discussion was held.
#2 . 2:07:59PM BRIEFING ON THE PROPOSED BUDGET FOR THE GOLF FUND. View
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Attachments
Jennifer Bruno, Lisa Shaffer, Matt Kammeyer, and Bryce Lindeman
briefed the Council with attachments .
Discussion was held regarding the proposed cart fee increase,
current status of water projects and projected costs/savings, net income
by course, consideration of a recreation bond, demand golf fee pricing
and concern regarding rate increases, spending of potential additional
revenue elsewhere within the Golf Fund, green fees in comparison to golf
courses outside the City, number of rounds played over recent years and
projected rounds for Fiscal Year 2017, plans to increase revenue at Rose
Park Golf Course in the next year, intent for a consultant position,
funding for Capital Improvement Projects (CIP) , concern with the
Consolidated Fee Schedule accommodating the flexibility needs for the
restructuring of demand play, concern regarding CIP prioritization, and
question regarding demand for golf comparisons .
Council Members requested the following items from Staff:
• Update of culinary water versus secondary water in the fall .
• Analysis of the cart fee rate increase to potentially payoff debt
for new carts sooner.
• Review of golf pricing/revenue from recent years in relation to
CIP.
• Review of current phased in CIP schedule/timeline .
#3. 3:03:09PM BRIEFING ON THE PROPOSED INFORMATION MANAGEMENT SERVICES
(IMS) BUDGET. The department provides technical support for the City.
View Attachments
Drew Gordan, Lehua Weaver, Kym Edman, and Patrick Leary briefed the
Council with attachments .
Discussion was held regarding an update on Constituent Resource
Management software, un-funded/under-funded needs and importance,
timeline to fill the IMS Director position and desired qualifications,
purchasing/development of new software, last year' s allocated funding for
SLCTV equipment, security/protection of personal
information/identification coming into the City, concern regarding Accela
Legislative Management Software, and creating the kind of culture in IMS
that attracts the best possible applicants .
Council Members requested the following items from Staff:
• Follow up with dollar amounts for under-funded existing needs .
• Six month update of responsibilities, progress of projects, and
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implementation of resources after hiring the new IMS Director.
#4 . 3:22:57 PM BRIEFING ON THE PROPOSED BUDGET FOR THE DEPARTMENT OF
COMMUNITY AND ECONOMIC DEVELOPMENT. This department is proposed to be
renamed "Community & Neighborhoods" as Mayor Biskupski has recommended a
new City department focusing on economic development be created this
fiscal year. View Attachments
Mike Reberg, Sylvia Richards, Brent Beck, Mary DeLaMare-Schaefer,
and Orion Goff briefed the Council with attachments .
Discussion was held regarding the status/function of the Civil
Engagement Team, concern with community engagement in selecting future
site locations for homeless shelters, reorganization/proposal to move the
Arts Council to the proposed Department of Economic Development and
concern with budgeting/financials, previously approved funding/time frame
for hiring an Ombudsman, potential of charging fees for the building
design review process, affect from the delay of filling staffing
positions to save money, and measuring the outcome of streamlining
duties/positions in Building Services .
Council Members requested feedback on the utilization of information
received from public comment/input regarding selection of future site
locations for homeless shelters .
#5. 4:22:19PM BRIEFING ON THE PROPOSED POLICE DEPARTMENT BUDGET. View
Attachments
Mike Brown, Tim Doubt, Shellie Dietrich, and Ben Luedtke briefed the
Council with attachments .
Discussion was held regarding excitement/appreciation for the
direction of the Police Department and the emphasis on patrol, concern
with Rio Grande residents having a personal relationship with Officers,
funding/hiring of social workers, need of a case management software
program, approach to staffing in the Rio Grande area, trail funding for
all-terrain vehicles, eliminated positions, funding of new Officers,
adequate patrol staffing needed for the City, sexual offense data
reporting, funded training for working with victims of sexual assault,
funded forensic scientist' s work load prioritization of Code R Rape Kits
and other DNA cases, and back log status of rape kits .
Council Members requested the following items from Staff:
• Forward funding set aside last year to hire social workers and
provide follow up of the funding/hiring.
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• Follow up briefing on the updated Patrol Workload Study upon
completion.
• Look at continued funding for training to work with victims of
sexual assault.
• Follow up briefing of rape kit data results sent to the Combined
DNA Index System (CODIS) .
#6. 5:00:47 PM BRIEFING ON THE PROPOSED 911 COMMUNICATIONS BUREAU
BUDGET. The bureau provides both police and fire dispatch services for
the City. View Attachments
Scott Freitage and Ben Luedtke briefed the Council with attachments .
Discussion was held regarding adequacy of proposed staffing with
implementation/move to a interoperable Computer-Aided Dispatch (CAD)
platform.
Council Members requested a six-month follow up to determine if new
employees hired were sufficient for current staffing.
#7 . 6:02:05 PM BRIEFING ON THE PROPOSED NON-DEPARTMENTAL FUND BUDGET,
WHICH ACCOUNTS FOR TRANSFERS TO OTHER FUNDS, GRANTS AND OTHER SPECIAL
REVENUE FUNDS THAT DO NOT BELONG TO PARTICULAR CITY DEPARTMENTS. View
Attachments
John Vuyk, Russell Weeks, and Gina Chamness briefed the Council with
attachments .
Discussion was held regarding the origination/continued funding to
the Tracy Aviary, Economic Development Corporation of Utah (EDCU) and
other similar Economic Development types of funding, departmental and
non-departmental funding, Housing Authority transitional funding, funding
to Utah Transit Authority (UTA) for street car operation/maintenance,
Homeless Employment Pilot Program funding, Housing Authority transitional
housing funding, collected funding transfers to the Redevelopment Agency
(RDA) , contracted lobbyist firms, homeless shelter funding, music
licensing fees, non-departmental funding of City wide data processing,
funding for Sorenson Center contract with Salt Lake County, and
status/funding of the Structural Safety Program for building
renovations/unreinforced masonry.
Council Members requested the following items from Staff:
• Consider adding language to the EDCU contract with a paused
contribution based on current legal challenges .
• Confirm status of EDCU legal issues .
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• Provide EDCU annual report .
• Confirm requested funding/amounts from the Downtown Alliance for
the Clean Team and an additional Clean/Job Training Program for
women.
• Follow-up on funding/finalization of the Sorenson Center contract
with Salt Lake County.
• Confirm expenditures for the Structural Safety Program to reduce
the number of homes and businesses with unreinforced mansonry.
#8 . 5:08:34 PM BRIEFING ON THE PROPOSED GOVERNMENTAL IMMUNITY BUDGET,
THE CITY' S SELF-INSURANCE FUND FOR LIABILITY CLAIMS. View Attachments
Margaret Plane, Russell Weeks, and Tamra Turpin briefed the Council
with attachments .
Discussion was held regarding projected funding of liability and
recourse of a funding short fall .
#9. 6:21:00PM BRIEFING ON AN ORDINANCE ADOPTING THE NORTHWEST QUADRANT
MASTER PLAN. The proposed master plan details the vision, goals, and
policies guiding growth and development within the Northwest (NW)
quadrant. The NW Quadrant is generally located west of the Salt Lake
International Airport and Interstate-215 and north of SR-201 or 2100
South to the western and northern boundaries of the City. The NW
Quadrant contains most of the City's current industrial areas as well as
a large amount of undeveloped land that is adjacent to environmentally-
sensitive lands. View Attachments
Tracey Tran, Nick Norris, and Nick Tarbet briefed the Council with
attachments .
Discussion was held regarding the Eco-Industrial concept,
enhancement of wildlife/sensitive lands surrounding the airport,
potential naming of streets, and review of the Salt Lake County Economic
Development Analysis upon completion.
Councilmember Penfold stated a new public hearing was scheduled for
May 24, 2016 .
#10 . 2:06:51 PM REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR.
Announcements: May 17, 2016 - Report of the Executive Director, including
a review of Council information items and announcements. The Council may
give feedback or staff direction on any item related to City Council
business, including but not limited to; Early advertising for the May
24th Consent Agenda and other scheduling items.
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See File M 16-5 for announcements .
#11 . REPORT OF THE CHAIR AND VICE CHAIR.
No discussion was held.
#12 . 5:16:18 PM TENTATIVE CLOSED SESSION.
Councilmember Kitchen moved and Councilmember Luke seconded to enter
into Closed Session to discuss Collective Bargaining, Utah Code §52-4-
205 (1) (b) , Utah Open and Public Meetings Law. A roll call vote was taken.
Council Members Mendenhall, Penfold, Johnston, Luke, Adams, and Kitchen,
voted aye . See File M 16-2 for Sworn Statements .
In Attendance: Council Members Mendenhall, Penfold, Johnston, Adams,
Kitchen, and Luke .
Absent: Councilmember Rogers .
Others in Attendance: Margaret Plane, Brian Roberts, Benjamin Luedtke,
Jennifer Bruno, Lehua Weaver, Patrick Leary, Gina Chamness, John Vuyk and
Kory Solorio.
The Closed Session adjourned at 5 : 53 p.m.
The Work Session meeting adjourned at 6 : 32 p.m.
COUNCIL CHAIR
CITY RECORDER
This document is not intended to serve as a full transcript as other
items may have been discussed; please refer to the audio or video for
entire content .
This document along with the digital recording constitute the
official minutes of the City Council Work Session meeting held May 17,
2016 .
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