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05/24/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 The City Council met in Work Session on Tuesday, May 24, 2016, at 1 : 14 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members Andrew Johnston, James Rogers, Erin Mendenhall, Derek Kitchen, Stan Penfold, Charlie Luke, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jacqueline Biskupski, Mayor; Jennifer Bruno, Council Deputy Director; Patrick Leary, Mayor' s Chief of Staff; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Mary Beth Thompson, Director of Finance; Allison Rowland, Council Policy Analyst; Benjamin Luedtke, Council Policy Analyst; Mike Akerlow, Housing and Neighborhood Development Director; Holly Draney, Capital Improvement Program Specialist; Robyn Stanczyk, Civic Engagement Program Director; Laura Briefer, Public Utilities Director; Thomas Ward, Public Utilities Deputy Director; Jason Brown, Engineer; Russell Weeks, Council Policy Analyst; Lisa Shaffer, Interim Public Services Director; John Vuyk, City Budget Manager; Nick Tarbet, Council Policy Analyst; Nick Norris, Planning Manager; Lehua Weaver, Council Associate Deputy Director; Alden Breinholt, Operations Division Director; Tony Gliot, Urban Forestry Program Manager; Lee Bullwinkle, Public Parks and Lands Associate Director; Jim Cleland, Public Services Facilities Director; Jeffrey Barbee, Arborist; Isaac Astill, Compliance Program Director; Greg Davis, Public Services Finance Director; Brian Dale, Fire Chief; Karl Lieb, Deputy Fire Chief; Mike Reberg, Community and Economic Development Director; and Kory Solorio, Assistant City Recorder. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 1 : 14 p.m. AGENDA ITEMS Note: Items Al-A4, A6, and A10 are related to the Proposed Fiscal Year 2016-2017 Annual Budget. Briefings include budget proposals for departments, separate funds, and other related items . #1 . 1:21:16 PM WRITTEN BRIEFING REGARDING THE PROPOSED FINANCE DEPARTMENT BUDGET. View Attachments Discussion was held with Mary Beth Thompson and John Vuyk regarding the new Fraud Waste and Abuse (FWA) Hotline Program. #2 . 1:14:02PM WRITTEN BRIEFING REGARDING THE PROPOSED CONSOLIDATED FEE 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 SCHEDULE ORDINANCE. The Consolidated Fee Schedule is a list of fees the City charges to offset administrative service costs and regulatory costs is updated annually as part of the budget process. View Attachments Discussion was held with Mary Beth Thompson regarding the continued systematic review of all department fees, fees for removal of small and large dead live stock, sexually oriented business licensing fees, and Library parking fees . Council Members requested the following items from Staff: • Update/status on the systematic review process of department fees . • Provide Salt Lake County definitions for small and large dead/live stock removal . #3. 1:26:24 PM BRIEFING REGARDING THE PROPOSED PUBLIC SERVICES DEPARTMENT BUDGET. The proposed Public Services Department budget funds street and park maintenance, snow and graffiti removal, street sweeping and other services. View Attachments Allison Rowland, Lisa Shaffer, Alden Breinhold, Greg Davis, Tony Gliot, Jeffrey Barbee, Lee Bullwinkle, Jim Cleland, and Isaac Astill briefed the Council with attachments . Discussion was held regarding observing other community tools/metrics to assist in evaluating/incorporating higher standard levels of care/service, difficulty/frustration distinguishing funding between Parks annual maintenance and Capital Improvement Projects (CIP) , removal of one-time two-cycle engine replacement program, tree inventory status, street/sidewalk maintenance funding, weed abatement funding, decreased turf care funding, decreased facilities maintenance funding , and elimination of impound lot funding. Council Members requested the following items from Staff: • Create an annual Parks maintenance general fund budget. • Create a Parks CIP- list of exceptional projects (above and beyond what was considered a maintenance project) . • Follow up discussion regarding shifting Parks maintenance costs into an annual maintenance general fund budget. • Add tree pruning and planting to unresolved issues and consider an increase in funding. • Continue discussion to address long-term maintenance/issues of streets, sidewalks, facilities, forestry, etc. and provide amount of funding needed. • Consider funding for weed abatement on City property. 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 • Add impound lot services to unresolved issues and continue discussion regarding lot closure . • Obtain information regarding operation of the impound lot from the Police Department . #4 . 2:11:11 PM BRIEFING REGARDING THE PROPOSED CITY' S CAPITAL IMPROVEMENT PROJECTS- . The proposed CIPs involve the construction, purchase or renovation of buildings, parks, streets or other physical structures. Generally, projects have a useful life of five or more years and cost $50, 000 or more. View Attachments Ben Luedtke, Mike Akerlow, Holly Draney, and Robyn Stanczyk briefed the Council with attachments . Discussion was held regarding funding for 600 North 800 West intersection safety improvements, concern/frustration with potential safety issues and the competitive process of funding, prioritization based on safety concerns for funding of constituent requests, Whittier Elementary lane reconfiguration project, and Community Development and Capital Improvement Programs (CDCIP) Advisory Board recommended funding. Council Members requested the following items from Staff: • Consider adding prioritization of safety issues to the assessment process or incorporating a dollar amount in the annual budget rather than making it a competitive CIP process . • Verify funding for a prior safety project completed at Wasatch Elementary to consider potential opportunities for funding from the school board for the Whittier Elementary project . #5. 2:30:25 PM BRIEFING REGARDING A STUDY OF COSTS RELATED TO CURB, GUTTER, AND DRAINAGE INFRASTRUCTURE REPAIR NEEDS CITYWIDE. The study was the result of a Council Legislative Intent initiated in 2013. Legislative intents are formal requests the Council makes of the Administration. View Attachments Jennifer Bruno, Ben Luedtke, Laura Briefer, Thomas Ward, and Jason Brown briefed the Council with attachments . Discussion was held regarding exploring/impact of funding for on- site street mitigation of storm water to meet new Environment Protection Agency (EPA) requirements, funding for tree removal/replacement, on-line tree removal map, and working/collaborating with Salt Lake County regarding maintenance/repair issues along boundary lines . Council Members requested the following item from Staff: 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 • Clarify the on-line tree removal map was a recommendation and not a definitive answer to curb and gutter repair. #6. 3:30:10PM BRIEFING REGARDING THE PROPOSED FIRE DEPARTMENT BUDGET. View Attachments Jennifer Bruno, Brian Dale, and Karl Lieb briefed the Council with attachments . Discussion was held regarding projected projects for the Outreach Coordinator, recruiting outreach results, concern for safety/resources of officers entering into volatile situations, update/timeline for construction of Fire Station No. 3 (Sugar House) , Paramedic Return Program (PMR) safety/costs, Department policy relating to Naloxone/Narcan (medicine used to counter the effects of opioid overdose) , and staff vacancies/cost savings . Council Members requested the following item from Staff: • Provide analysis and potential solutions/costs for the Paramedic Return Program (PMR) . #7 . 4:47:36PM INTERVIEW JORGE ARCE-LARRETA PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE SISTER CITIES BOARD FOR A TERM EXTENDING THROUGH DECEMBER 31, 2019. View Attachments Councilmember Rogers said Mr. Arce-Larreta' s name was on the Consent Agenda for formal consideration. #8 . 3:59:02PM INTERVIEW CYNTHIA MILLER PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE AIRPORT ADVISORY BOARD FOR A TERM EXTENDING THROUGH JANUARY 31, 2020 . View Attachments Councilmember Rogers said Ms . Miller' s name was on the Consent Agenda for formal consideration. #9. 4:43:51PM INTERVIEW POLLY HART PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE PARKS, NATURAL LANDS, TRAILS, AND URBAN FORESTRY ADVISORY BOARD FOR A TERM EXTENDING THROUGH MAY 1, 2019. View Attachments Councilmember Rogers said Ms . Hart' s name was on the Consent Agenda for formal consideration. #10 . 4:05:27 PM BRIEFING REGARDING UNRESOLVED ISSUES RELATING TO THE RECOMMENDED BUDGET. View Attachments 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24 , 2016 Jennifer Bruno, Lehau Weaver, and Allison Rowland briefed the Council with attachments . Discussion was held regarding potential closure of the impound lot, Fleet Fund budget, funding to train police officers working with sexual assault victims, concern with a single impound contract provider, funding for Police Social Workers, Redevelopment Agency (RDA) Finance position, funding for Police Officers in neighborhoods, design review fee, Green Team and Clean Team funding, Economic Development Corporation of Utah (EDCU) Contract funding, street lighting new general fund charges, department and service measurements, and Public Safety compensation annual review. Council Members requested the following items from Staff: • Provide information from a previous Council meeting discussion regarding additional staffing/extended availability in order to make the impound lot more user friendly. • Current operational information of the impound lot. • Clear understanding of protection of public interest with a private impound contractor. • Obtain from the Police Department a recommended figure to continue funding training for police officers working with sexual assault victims . • Continue discussion to reallocate funding for Police Social Workers . • Obtain feedback from Community and Neighborhoods (and individuals who interface with Community and Neighborhoods) regarding the potential implementation of a design review fee. • Mark/identify items with the potential source of RDA funding. • Encourage the Clean Team to look for other funding partners . • Keep options open for allocation of EDCU Contract funding. • Have Staff follow up with EDCU regarding their status of Federal Tax issues . • Continue discussion of Department & Service Measurements . • Consider legislative intent to require measurements on services the City provides; and to allow departments to request additional funding from the Council to measure technology. • Consider legislative intent of a contingent appropriation to allocate funding for a review of Public Safety Compensation every three years . 5:10:04PM Discussion continued regarding unresolved issues relating to the recommended budget. 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 Councilmember Rogers stated the Golf structural deficit discussion was postponed until next week' s Council meeting and asked Council Members to direct any questions to Staff. Discussion was held regarding a scheduled mid-year briefing regarding a report from the new Information Management Services (IMS) Director (appointment pending) , Public Utilities watershed acquisition fund, RDA- Statutory Allocation Revenue Reduction (SARR) accumulated interest, additional funds for the North Temple Viaduct debt service, timeline/prioritization of projects (if additional funding was identified) , revisiting the General Obligation (GO) Bond for recreation, ordinance language change to clarify fee setting process, legislative intents, and department required annual reporting. Council Members requested the following items from Staff: • Fund an internal survey developed by the Administration and IMS Staff to identify opportunities and inform the new incoming IMS Director. • Explore/research other municipality' s best practices for internal IMS communication. • Adopt legislative intent to schedule a mid-year briefing in December with the implementation of all new department heads . • Legal clarification/obligation for distribution of RDA SARR recaptured funding. • Confirm the boundaries of the North Temple Viaduct Community Development Area (CDA) project area. • Discuss/consider priority funding based on projections of additional funding that was not finalized. • Continue discussion with Administration regarding a GO bond for recreation/parks/open space, obtain cost associated with preparing a GO bond, and create a schedule/process to address putting a bond on the ballot for next year. • Change ordinance language to make the fee-setting process clear. #11 . 5:44:47 PM REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business. Russell Weeks, Mike Reberg, Nick Tarbet, and Nick Norris briefed the Council . See File M 16-5 for Announcements . #12 . REPORT OF THE CHAIR AND VICE CHAIR. 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, MAY 24, 2016 No discussion was held. #13. CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH UTAH CODE §52-4-205 FOR ANY ALLOWED PURPOSE. Item not held. The meeting adjourned at 5 : 51 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content. This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held May 24, 2016 . ks 16 - 7