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09/06/2016 - Work Session - Minutes MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 The City Council met in Work Session on Tuesday, September 6, 2016, at 2 : 12 p.m. in Room 326, Committee Room, City County Building, 451 South State Street . In Attendance: Council Members James Rogers, Andrew Johnston, Erin Mendenhall, Derek Kitchen, Charlie Luke, Stan Penfold, and Lisa Adams . Staff in Attendance: Cindy Gust-Jenson, Executive Council Director; Jennifer Bruno, Executive Council Deputy Director; David Litvack, Mayor' s Deputy Chief of Staff; Margaret Plane, City Attorney; Rusty Vetter, Deputy City Attorney; Nick Tarbet, Council Policy Analyst; Russell Weeks, Council Senior Policy Analyst; Michaela Oktay, Planning Manager; Michael Maloy, Principle Planner; Michael Akerlow, Housing and Neighborhood Development Director; Laura Briefer, Public Utilities Director; Lehua Weaver, Associate Deputy Council Director; Benjamin Luedtke, Council Public Policy Analyst; Holley Draney, Housing and Neighborhood Development Assistant; Dan Weist, Council Communication Director; Jennifer Seelig, Mayor' s Community Relations Director; Mike Reberg, Community and Neighborhoods Director; Mary DeLaMare- Schaefer, Deputy Community and Neighborhoods Director; Nole Walkingshaw, Institutional Engagement Manager; Robyn Stanczyk, Civic Engagement Manager; Dan Rip, Real Property Manager; Elizabeth Buehler, Homeless Services Coordinator; Matt Dahl, Deputy Housing and Neighborhood Development Director; Lynn Pace, Senior Advisor to the Mayor; Jeff Snelling, City Engineer; Kevin Young, Deputy Transportation Director; Kristin Riker, Parks & Public Lands Manager; and Cindi Mansell, City Recorder. Others in Attendance: Tariq Mughal, Petitioner; and Laine Jones, Mountain Accord Program Director. Councilmember Rogers presided at and conducted the meeting. The meeting was called to order at 2 : 12 p.m. AGENDA ITEMS Note: Item 1 and 2 are related to Lincoln Elementary School. #1 . WRITTEN BRIEFING REGARDING AN ORDINANCE CLOSING AND VACATING A PORTION OF AN UNNAMED, CITY OWNED ALLEY SITUATED BETWEEN ROBERTA STREET AND 300 EAST STREET PURSUANT TO PETITION No. PLNPCM2016-00096. This proposal is related to the expansion of 16 - 1 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 Lincoln Elementary School . The Salt Lake City School District is constructing a new school on the east side of the property. Once the new building is constructed, the original will be demolished and the land developed as open space (Petitioner: Salt Lake City School District) . View Attachments No discussion; written briefing only. #2 . WRITTEN BRIEFING REGARDING AN ORDINANCE AMENDING THE ZONING OF PROPERTIES LOCATED AT 1069 SOUTH 200 EAST, 1063, 1064, 1070 AND 1071 SOUTH ROBERTA STREET AND 1070 AND 1110 SOUTH 300 EAST STREET FROM R-1/5,000 SINGLE-FAMILY RESIDENTIAL DISTRICT TO PL PUBLIC LANDS DISTRICT AND AMENDING THE CENTRAL COMMUNITY MASTER PLAN FUTURE LAND USE MAP PURSUANT TO PETITION NOS. PLNPCM2016- 00094 AND PLNPCM2016-00095. This proposal is related to the expansion of Lincoln Elementary School . The Salt Lake City School District is constructing a new school on the east side of the property. Once the new building is constructed, the original will be demolished and the land developed as open space (Petitioner: Salt Lake City School District) . View Attachments No discussion; written briefing only. #3. 2:13:12 PM BRIEFING REGARDING AN ORDINANCE THAT WOULD AMEND THE ZONING OF PROPERTY LOCATED AT 1117 EAST SOUTH TEMPLE STREET FROM RMF-35 MODERATE DENSITY MULTI-FAMILY RESIDENTIAL DISTRICT TO R-MU-35 RESIDENTIAL/MIXED USE DISTRICT AND AMEND THE AVENUES COMMUNITY MASTER PLAN FUTURE LAND USE MAP PURSUANT TO PETITION NOS. PLNPCM2015-00887 AND PLMPCM2015-00808 . The proposal would allow the property owner to build a 14-unit apartment building with underground parking. Current zoning would limit construction to two dwellings (Petitioner: Tariq Mughal) . View Attachments Nick Tarbet, Michael Maloy, and Michaela Oktay briefed the Council from attachments and a PowerPoint presentation. Discussion followed regarding land use patterns, adjacent properties, mix of residential and commercial land uses, density, setbacks, below- grade parking, non-allowance of commercial use on the property, rationale of differences between RMU and RMF zoning, expectation for Historic Landmarks Committee involvement relative to setbacks, and affordable housing considerations . Tariq Mughal, Petitioner, addressed the Council regarding the proposal . He explained his original intent in purchasing the property was to reside there . He said there was an apartment 16 - 2 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 building on either side of the property, and he felt a similar building would be better suited. Discussion followed regarding adequate resident parking, signage, and method to manage visitor parking. #4 . 2:34:27PM BRIEFING ON A RESOLUTION THAT WOULD AUTHORIZE THE APPROVAL OF AN INTERLOCAL AGREEMENT TO ESTABLISH THE CENTRAL WASATCH COMMISSION AND INTERLOCAL ASSIGNMENT, ASSUMPTION AND CONSENT AGREEMENT. The Central Wasatch Commission would be a multi- jurisdictional effort to address short and long term issues in the Central Wasatch Mountains, including environmental, transportation, economic and recreational issues. The Commission is tasked with implementing the goals of Mountain Accord. All funding commitments made by Salt Lake City as part of these resolutions will be subject to budget approval by the City Council . View Attachments David Litvack, Russell Weeks, Rusty Vetter, Laura Briefer and Laine Jones briefed the Council from attachments . Discussion followed regarding the voluntary Mountain Accord agreement, and whether or not the Central Wasatch Commission would have the ability to make changes . Ms . Briefer said there was an original commitment from the group that was expected to remain. Mr. Litvack said he felt there were also statements/protections contained within the Interlocal Agreement. Mr . Weeks said the Mountain Accord was intended to serve as a formal recommendation and documented reference. Discussion followed regarding powers of the original Executive Committee and the ability to add membership without stakeholder input. Inquiry was raised as to ability to buy or sell property once the Commission was formed, whether it would be the entire Commission or the Executive Committee, funding, and physical staff office location. Ms . Briefer said Staff had an office location near the mouth of Big Cottonwood Canyon. Councilmember Penfold referenced potential political pressures, and suggested an amendment to include the ability of additional commission members to be scrutinized by the original agencies . Mr. Litvack discussed the current agreement provisions, contents, and limitations . Ms . Briefer said a Stakeholder Council that had an advisory role was also written into the agreement. Ms . Jones informed the Council she could check with the three other 16 - 3 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 entities as to their thoughts on an amendment. She discussed the critical timing of establishing the Central Wasatch Commission and its funding structure . She said if the interlocal were not timely approved, program funding would continue to be funneled through the Utah Transit Authority (UTA) for another year. A unanimous Straw Poll was conducted in support of a Legislative Intent to include the provision for legislative deliberation of expansion of additional commission members as a modification to a future interlocal; and in support of the Mountain Accord Interlocal Agreement with that Legislative Intent modification. Mr. Vetter suggested the Council approve the Interlocal but withdraw the specific sections that relate to adding additional members to allow Staff to return with modifications . He said the other entities could be approached, Staff could return with language acceptable to all, and that process would allow the groups to proceed with this Interlocal in a timely manner. A unanimous Straw Poll was conducted to reject the previous two Straw Polls taken and in favor of moving forward with the approval of the Mountain Accord Interlocal with the exception of the ability to expand beyond the original Executive Committee members until a future date . A unanimous Straw Poll was conducted in support of the Interlocal Agreement minus the provision that allows for the Commission to add membership; and further, to express intent to support addition of Utah Department of Transportation (UDOT) and Wasatch Back. #5 . 3:15:01 PM BRIEFING ON THE CITY' S CAPITAL IMPROVEMENT PROJECTS (CIP) , WHICH INVOLVE THE CONSTRUCTION, PURCHASE OR RENOVATION OF BUILDINGS, PARKS, STREETS OR OTHER PHYSICAL STRUCTURES. GENERALLY, PROJECTS HAVE A USEFUL LIFE OF FIVE OR MORE YEARS AND COST $50,000 OR MORE. View Attachments Ben Luedtke, Mike Akerlow, Holley Draney, Kevin Young, Kristin Riker, and Jeff Snelling briefed the Council from attachments . Mr. Akerlow highlighted three CIP parks projects being considered as a current budget amendment to come before the Council (utilizing a project overrun account to cover these projects and taking up most of the funding) . He said he wanted to bring the following projects to the Council' s attention: (1) Oxbow 16 - 4 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 Bridge safety improvements/hazard removal (Parks request for $350, 000/would not require ongoing funding) ; (2) Rosewood Dog Park (Parks requested $220, 000/fencing, crushed gravel, heavy machinery work) ; and (3) Redwood Metals fencing (Parks request for $92, 590/fencing to where park is located adjacent to private property) . Mr. Akerlow reviewed the updated CIP funding log dated September 1, 2016 . Discussion followed regarding how projects were tiered and a way for departments and divisions to prioritize projects . The Council requested Staff add impact fee eligibility information as well as Redevelopment Agency (RDA) considerations to assist in supplementing programs and projects . Discussion followed regarding the Mayor' s focus on street improvements, ability to provide funding in all categories, and the Community Development Capital Improvement Program Board (CDCIP) recommendations . Mr. Akerlow explained some projects were funded every year. Discussion followed regarding six traffic signal upgrades (#2) . Mr. Young provided details and answered relative questions on the individual areas . He further discussed bus stop enhancements in coordination with the Utah Transit Authority (UTA) . Mr. Akerlow referenced funding proposals for the Regional Athletic Complex (RAC) Site Improvements (#7/Page 2) - permanent restrooms to replace rentals . Councilmember Adams inquired why restrooms were not included with the original construction. Ms . Gust-Jenson referenced the original bonding for the project and said inflation, inappropriate estimates, and delays created the situation. Councilmember Penfold asked Staff to pursue a previously discussed/tentative partnership with Salt Lake County for additional funding with the Parks & Recreation Bond for this purpose. Inquiry was raised regarding water source for the Glendale Irrigation and Multipurpose Field Improvements (#8/Page 2) . Ms . Riker said she was unsure whether the water would be culinary or secondary. Discussion followed regarding how the community would feel about getting rid of baseball fields and replacement with multi-use greenspace. Councilmember Johnston said he had not heard any feedback from his District. Councilmember Mendenhall requested Staff provide additional information on the vision process for the ball field removal and replacement. 16 - 5 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 The Council discussed existing amenities and the ability to add Pickleball Court lines when rehabilitating tennis courts . Discussion followed regarding Liberty Park preceding Jordan Park for court development. Ms . Riker said Staff heard demands from the east side and it made sense to do multiple courts together (social sport) . Ms . Riker addressed the Council regarding Pioneer Park improvements (#15/Page 3) including new patio and venue space, restrooms, etc. She said CIP funding could add to current funding to construct sidewalks around the park, remove trees in the middle of the park, and other significant modifications and reconfiguration. Councilmember Penfold said he wanted to flag this item for potential RDA or alternative infrastructure funding. He said the Pioneer Park Coalition indicated for several years they were willing to assist in fundraising to coordinate these efforts . Ms . Riker said they had been working with this group, but funding would be contingent upon agreement with the City for privatized management. She said Staff requested to view the proposal for private management but the funding was currently on hold. Discussion followed regarding Street improvements : reconstruction, pavement overlay, and preservation of various projects . Mr. Snelling provided information relative to rotation and funding allocation. Ms . Gust-Jenson inquired if funding would be allocated on a zone-basis throughout the City within the CIP or General Fund for local streets . Mr. Snelling said the zone replacement approach was only in place for the street maintenance activities performed by the Streets Division. He said there was a local streets program and separate funding requests; however, because of needs and the nature of addressing the biggest need, the process had changed. He said currently, there was one overall street preservation budget that goes before the Roadway Selection body. Ms . Gust-Jenson explained there was a team of Staff members that looked at all needs and made recommendations for selections . Mr. Snelling said consideration of the group went beyond pavement conditions, since there were many in need of construction or overlays . He said they were also trying to line up better with Public Utilities projects . It was clarified that citizens could be referred to the "mini" process that had been in place for three years . Councilmember Penfold expressed concern to the underfunding of street maintenance/repair/replacement projects . He suggested modifying the priority system for identifying critical needs 16 - 6 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 throughout the city to allow the Council to get a better handle on investment needs and resources to handle over time . Mr. Snelling said Staff was doing that currently and hoped to have something to the Council by the end of the year . Councilmember Penfold said he hoped for a realistic plan to address the funding gap. Discussion followed regarding timing for decisions and basis for determinations . The Council completed review of the CIP log thru Page No. 4 and determined to continue review at the next meeting. #6. 4:07:03PM BRIEFING ON THE CITY' S HOUSING MARKET, INCLUDING DATA ON RENTAL PRICE INCREASES, POVERTY RATES, OVERCROWDED HOUSING UNITS AND MORE. View Attachments Mike Akerlow briefed the Council from attachments and a PowerPoint presentation. Discussion followed regarding children living in poverty, vacancy rates, what would be considered a healthy rate, housing availability, supply and demand, numerous considerations involved, bold proposals, zoning, rapid rehousing considerations and resulting issues, and case management issues . The Council said they looked forward to hearing recommendations in upcoming discussions . #7 . 5:06:34 PM FAREWELL TO MARY DELAMARE-SCHAEFER. The council will recognize Mary DeLaMare-Schaefer, deputy director of community and neighborhood development, for her many years of service to the city. View Attachments Chair Rogers read a Proclamation thanking Mary DeLaMare- Schaefer for her years of skillful and enthusiastic service . The Council wished her the best in her endeavors at the Utah Transit Authority and said they looked forward to a continued association. The Council presented Ms . DeLaMare-Schaefer a Greenbike sponsorship gift in her honor. #8 . 5:11:58 PM BRIEFING REGARDING HOMELESS SERVICES, INCLUDING FACILITIES, AND GENERAL POLICY DISCUSSION. A continuing policy discussion regarding services for homeless people, including discussions of service delivery, emergency shelter site selection, and the size and physical characteristics of potential shelter facilities in Salt Lake City. View Attachments David Litvack, Mike Akerlow, and Russell Weeks briefed the 16 - 7 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 Council from attachments . Mr. Weeks referenced policy questions relative to location evaluation criteria, public input, moving forward, defining success, etc. Councilmember Johnston referenced the Council Homelessness Subcommittee Discussion Report (subcommittee membership included Council Members Johnston, Kitchen, and Mendenhall) . He discussed site placement and environment, resources, comfort with 250-bed facility dependent upon locations and other factors, plan and resources in place for case management, and tangible housing ideas . Councilmember Kitchen said he had doubts with the large size of a 250-bed facility. He said a Volunteers of America (VOA) Resource Center just opened next to his home . He said he had been a fan and supporter but even the 30 overnight beds had a real impact in the neighborhood. He said when considering the 250-bed volume and amplifying that impact on the neighborhood, it was difficult to ensure to the community that there was potential for issues but that the City would be prepared to respond to that effectively. He said it boiled down to programming and the Council would much rather have discussions on housing; until financing was nailed down, it would be premature to discuss financing additional resource centers . Councilmember Mendenhall said the Council had the role to balance community context, weight factors dealing with particular locations, parcel site, surrounding buildings, Salt Lake City and Salt Lake County housing plans, and interim temporary housing. She said she did not want to be limited by State funding constraints or properties being reviewed by Administration. She said the Council had no idea what properties were currently being considered and were anxiously awaiting the results of that process . Discussion followed regarding the size, number, and location of sites, exact demographic to address, need for separate women/children only from men facilities, staffing, staffing costs, program costs, timing, etc. Councilmember Rogers said he felt a 250-bed facility was too large . He discussed the Council' s role in coming up with policy to ensure the health of communities to host those sites . The Council expressed the need for realistic numbers in order to determine the number and size of facilities as well as a clear understanding of who they were trying to help. They felt these conversations were critical to have and time and resources must be spent defining them up front. 16 - 8 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 Councilmember Luke said the Council needed to learn from the existing shelter construction. He said if considering how best to help individuals, no matter how well programmed, 250 beds was too large . He further discussed community and neighborhood impacts as well as current resources or plan in place for management. He said when looking at City resources, now would be the time to find funding. He said the Council should consider what groups needed to be broken apart, such as women and children only and then proceed to define the number and types of facilities . Councilmember Adams said she felt that five, 100-bed shelters seemed easier to manage. She suggested a campground/KOA for the homeless located on City property and to include minimal resources . She said there was a segment of the population that would prefer that type of environment. She further discussed the positive benefits of the portable restrooms . Mr. Litvack said Staff was in the process of identifying specific properties . He said this week the development review team would meet to review properties identified and consider issues that could cause the need for further information and elimination of properties . He said he hoped to bring those properties back for Council consideration for options on up to five sites within the next week or two. He discussed the process, important criteria surrounding design, and phases of public engagement. He said part of the process envisioned, once the five sites were identified, was to work with a Site Selection Subcommittee (of the Commission) that would include the Mayor, up to three Council Members, Chairs of the Site Selection Commission, and one Senior Staff member from the Mayor' s Office . Mr. Litvack said the requested funding and commitment to the Legislature was for two specific facilities . The Council requested clarification if State funding was based on the requirement for two facilities or if an option could include additional numbers of shelters as long as there were 500 resource center beds . Ms . Gust- Jenson said everyone had the same goal for a location (s) for people to receive services . She said the Council committed to move forward as expeditiously as possible and did not feel there would be issues with completion of the same goal . #9 . 6:20:03PM INTERVIEW KIM WIRTHLIN PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE HISTIRIC LANDMARK COMMITTEE FOR A TERM EXTENDING THROUGH AUGUST 1, 2020 . View Attachments 16 - 9 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 Councilmember Rogers said Ms . Wirthlin' s name was on the Consent Agenda for formal consideration. #10 . 6:28:10 PM INTERVIEW ALEXANDER HUGGINS PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE ART DESIGN BOARD FOR A TERM EXTENDING THROUGH AUGUST 15 , 2019 . View Attachments Councilmember Rogers said Mr. Huggins name was on the Consent Agenda for formal consideration. #11 . 6:30:30PM INTERVIEW JENNIFER HORNE PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SALT LAKE CITY ARTS COUNCIL FOR A TERM EXTENDING THROUGH AUGUST 15, 2019. View Attachments Councilmember Rogers said Ms . Horne' s name was on the Consent Agenda for formal consideration. #12 . INTERVIEW ANNE DAYTON PRIOR TO CONSIDERATION OF HER APPOINTMENT TO THE SALT LAKE CITY ARTS COUNCIL FOR A TERM EXTENDING THROUGH AUGUST 15 , 2019 . View Attachments Councilmember Rogers said Ms . Dayton' s name was on the Consent Agenda for formal consideration. #13 . INTERVIEW MATTHEW CASTILLO PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE SALT LAKE CITY ARTS COUNCIL FOR A TERM EXTENDING THROUGH AUGUST 15 , 2019 . View Attachments Councilmember Rogers said Mr. Castillo' s name was on the Consent Agenda for formal consideration. #14 . INTERVIEW EFREN GARCIA PRIOR TO CONSIDERATION OF HIS APPOINTMENT TO THE SALT LAKE CITY ARTS COUNCIL FOR A TERM EXTENDING THROUGH AUGUST 15 , 2019 . View Attachments Councilmember Rogers said Mr. Garcia' s name was on the Consent Agenda for formal consideration. #15 . REPORT AND ANNOUNCEMENTS FROM THE EXECUTIVE DIRECTOR REPORT OF THE EXECUTIVE DIRECTOR, INCLUDING A REVIEW OF COUNCIL INFORMATION ITEMS AND ANNOUNCEMENTS. The Council may give feedback or staff direction on any item related to City Council business, including but not limited to: • Scheduling items. 16 - 10 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 No discussion held. See File M 16-5 for Announcements . #16. REPORT OF THE CHAIR AND VICE CHAIR. No discussion was held. #17 . 6:38:15 PM CONSIDER A MOTION TO ENTER INTO CLOSED SESSION, IN KEEPING WITH THE UTAH OPEN AND PUBLIC MEETINGS LAW, UTAH CODE §78b-1-137 ATTORNEY-CLIENT PRIVILEGE; AND §52-4-205 (1) (d) STRATEGY SESSIONS TO DISCUSS THE PURCHASE, EXCHANGE, OR LEASE OF REAL PROPERTY. Councilmember Luke moved and Councilmember Kitchen seconded to enter into Closed Session pursuant to Utah Code §78B-1-137 Attorney-Client Privilege; and §52-4-205 (1) (d) Strategy Sessions to discuss the purchase, exchange, or lease of real property. A roll call vote was taken. Council Members Mendenhall, Johnston, Luke, Adams, Kitchen, Penfold, and Rogers voted aye . See File M 16-2 for Sworn Statement . In Attendance: Council Members Mendenhall, Johnston, Luke, Adams, Kitchen, Penfold, and Rogers . Others in Attendance: Cindy Gust-Jenson, David Litvak, Margaret Plane, Jennifer Bruno, Lehua Weaver, Russell Weeks, Lynn Pace, Mike Reberg, Elizabeth Buehler, Nole Walkingshaw, Jennifer Seelig, Dan Weist, Matt Dahl, Mike Akerlow, Nick Tarbet, Ben Luedtke, Dan Rip, and Cindi Mansell . The Closed Executive Session adjourned at 7 . 02 p.m. The Work Session meeting adjourned at 6 : 38 p.m. COUNCIL CHAIR CITY RECORDER This document is not intended to serve as a full transcript as other items may have been discussed; please refer to the audio or video for entire content . 16 - 11 MINUTES OF THE SALT LAKE CITY COUNCIL WORK SESSION MEETING TUESDAY, SEPTEMBER 6, 2016 This document along with the digital recording constitute the official minutes of the City Council Work Session meeting held September 6, 2016 . clm 16 - 12